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HomeMy WebLinkAbout10-27-2023 Parks and Recreation Commission Work Session Agenda PacketIf you will need disability-related accommodations to participate in this program/event, please contact Gabe Gotera, Iowa City Parks and Recreation Department at 319-356-5210 or ggotera@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. This is a work session for the City Park Pool Project. Regular agenda items will be held until the November 8, 2023, Parks and Recreation Commission Meeting. There will be no public comment at this work session. Written comments submitted to parksandrecreation@iowa-city.org, prior to 5 p.m. on Wednesday, October 25, 2023, will be distributed to the Commission in advance of the meeting. AGENDA ITEM 1 CALL TO ORDER ITEM 2 CITY PARK POOL PROJECT FOCUS GROUP – City Park Pool Consulting Group ITEM 3 ADJOURN Iowa City Parks and Recreation Commission Work Session Friday, October 27, 2023 11:00 a.m. Mercer Park Aquatic Center & Scanlon Gym – Proctor & Gamble Room 2701 Bradford Drive, Iowa City, IA 52240 Day Date 6-7a 7-8a 8-9a 9-10a 10-11a 11-12p 12-1p 1-2p 2-3p 3-4p 4-5p 5-6 p 6-7p 7-8p Daily Rec Totals Water Fitness Swim Lessons Event # Count Event Name Tuesday 1-Aug 4 4 1 19 4 32 Wednesday 2-Aug 5 5 1 14 4 29 12 Thursday 3-Aug 6 3 2 16 6 33 Friday 4-Aug 7 9 2 21 1 40 14 Saturday 5-Aug 2 7 1 1 8 3 0 0 0 22 5 Sunday 6-Aug 0 13 $2 Swim Monday 7-Aug 5 7 3 22 3 40 16.0 Tuesday 8-Aug 8 6 0 18 2 34 Wednesday 9-Aug 4 3 6 19 4 36 16 Thursday 10-Aug 4 6 0 13 4 27 Friday 11-Aug 5 1 4 19 2 31 9 Saturday 12-Aug 4 3 1 4 8 5 0 0 0 25 4 Sunday 13-Aug 0 11 $2 Swim Monday 14-Aug 6 5 0 19 2 32 13 Tuesday 15-Aug 5 2 2 16 2 27 Wednesday 16-Aug 5 5 0 14 4 28 15 Thursday 17-Aug 6 5 1 14 2 28 Friday 18-Aug 7 4 2 13 4 30 14 Saturday 19-Aug 5 2 3 4 3 5 0 1 0 23 5 Sunday 20-Aug 0 20 $2 Swim Monday 21-Aug 9 5 3 22 1 40 16 Tuesday 22-Aug 4 8 3 22 4 41 Wednesday 23-Aug 8 5 1 18 2 34 16 Thursday 24-Aug 6 6 5 20 2 39 Friday 25-Aug 6 8 3 17 3 37 Saturday 26-Aug 6 3 2 1 4 2 0 0 0 18 5 Sunday 27-Aug 0 19 $2 Swim Monday 28-Aug 10 4 2 28 5 49 12 Tuesday 29-Aug 7 5 2 14 2 30 Wednesday 30-Aug 11 6 0 12 4 33 13 Thursday 31-Aug 7 3 3 20 5 38 Grand Total 841 876 185 0 63 1124 28.3 6.0 0.0 2.0 36.3 ICE Robert A Lee Recreation Center - Indoor Swimming Pool Totals August 2023 Averages: Totals:Total Scans: Day Date 6-7a 7-8a 8-9a 9-10a 10-11a 11-12p 12-1p 1-2p 2-3p 3-4p 4-5p 5-6 p 6-7p 7-8p Daily Rec Totals Water Fitness Swim Team Event # Count Event Name Tuesday 1-Aug 8 11 10 22 13 7 7 31 10 6 6 9 11 3 119 106 35 $2 Swim Wednesday 2-Aug 9 4 16 18 14 12 6 13 10 4 6 9 2 6 129 106 Thursday 3-Aug 7 5 14 10 7 11 7 16 2 4 13 14 15 7 115 6 106 17 $2 Swim Friday 4-Aug 7 10 12 15 16 5 11 8 5 19 5 11 7 1 132 106 Saturday 5-Aug 2 5 1 4 0 5 10 13 10 12 8 9 16 4 99 106 Sunday 6-Aug 9 14 8 9 7 13 12 3 2 77 Monday 7-Aug 7 10 14 13 12 9 9 8 12 10 9 6 9 4 132 3 140 Tuesday 8-Aug 5 11 11 13 7 5 6 19 8 13 7 2 7 3 97 140 20 $2 Swim Wednesday 9-Aug 6 6 14 13 9 13 8 13 9 13 14 5 18 1 142 140 Thursday 10-Aug 2 9 20 6 5 14 10 10 10 11 14 9 13 4 126 12 140 11 $2 Swim Friday 11-Aug 11 5 10 17 13 7 7 22 12 4 6 5 8 0 127 140 Saturday 12-Aug 3 2 2 7 4 3 1 0 8 5 18 7 0 3 63 140 Sunday 13-Aug 11 2 4 13 24 6 2 10 3 75 Monday 14-Aug 9 12 7 31 10 16 6 9 9 11 8 11 5 0 144 15 140 Tuesday 15-Aug 6 11 15 13 12 9 3 7 10 2 0 3 4 1 71 140 25 $2 Swim Wednesday 16-Aug 3 5 6 5 12 11 14 10 16 8 6 14 15 1 126 140 Thursday 17-Aug 3 4 12 15 6 8 5 10 5 10 8 0 7 1 73 10 140 21 $2 Swim Friday 18-Aug 4 6 15 13 7 10 14 9 17 5 14 8 7 1 130 11 140 Saturday 19-Aug 3 3 7 7 7 5 8 4 10 13 9 1 5 2 84 140 Sunday 20-Aug 17 6 24 15 9 18 10 16 0 115 Monday 21-Aug 8 8 10 17 10 13 7 26 17 12 12 13 11 0 164 13 140 Tuesday 22-Aug 9 4 12 12 20 9 17 9 17 21 7 5 12 6 128 140 32 $2 Swim Wednesday 23-Aug 8 6 20 13 24 13 4 7 9 10 16 12 6 14 162 140 Thursday 24-Aug 6 5 16 6 7 10 7 7 7 11 10 16 11 8 114 10 140 13 $2 Swim Friday 25-Aug 11 5 14 23 15 9 4 6 5 7 8 5 6 1 119 7 140 Saturday 26-Aug 2 3 1 10 8 4 2 11 6 10 0 1 14 1 73 140 Sunday 27-Aug 13 9 7 8 3 14 0 0 0 54 Monday 28-Aug 8 13 20 18 11 11 6 7 2 2 13 14 6 1 132 12 140 Tuesday 29-Aug 5 7 12 19 9 6 6 5 8 4 3 8 7 5 76 140 28 $2 Swim Wednesday 30-Aug 7 8 8 12 10 13 2 7 7 11 6 6 11 1 109 140 Thursday 31-Aug 5 6 11 11 3 4 4 10 5 3 5 6 5 2 66 5 140 14 $2 Swim Grand Total 2801 3373 104 3610 216 7303 108.8 3.4 116.5 7.0 235.6 1200 38.7 Mercer Park Aquatic Center - Indoor Swimming Pool Totals August 2023 Totals: Averages: Total using Robert A. Lee Pool Open Hours Average using Robert A. Lee Pool Open Hours Total Scans: $2 Swim ICE = 106 (includes masters) Day Date 6-7a 7-8a 8-9a 9-10a 10-11a 11-12p 12-1p 1-2p 2-3p 3-4p 4-5p 5-6 p 6-7p 7-8p Daily Rec Totals Water Fitness Swim Lessons Event # Count Event Name Friday 1-Sep 12 9 10 6 8 12 1 58 6 11 $2 Swim Saturday 2-Sep 2 7 4 6 7 5 1 4 4 40 4 Sunday 3-Sep 0 38 $2 Swim Monday 4-Sep 9 4 15 13 6 15 7 69 Tuesday 5-Sep 9 8 7 8 18 16 1 67 Wednesday 6-Sep 12 5 13 5 9 14 2 60 16 Thursday 7-Sep 9 6 9 9 13 9 2 57 Friday 8-Sep 6 9 10 7 16 9 2 59 17 10 $2 Swim Saturday 9-Sep 5 9 4 9 4 6 5 5 3 50 4 25 Pool Party Sunday 10-Sep 0 37 $2 Swim Monday 11-Sep 12 2 7 8 14 15 9 67 27 Tuesday 12-Sep 11 7 7 9 7 6 4 51 Wednesday 13-Sep 10 7 15 8 9 12 2 63 15 Thursday 14-Sep 8 11 9 8 9 11 4 60 Friday 15-Sep 13 2 10 7 11 8 4 55 11 7 $2 Swim Saturday 16-Sep 4 2 3 5 5 6 7 2 2 36 6 Sensory Swim Sunday 17-Sep 0 66 40 $2 Swim Monday 18-Sep 11 5 4 2 7 6 2 37 23 85 Tuesday 19-Sep 8 3 2 4 6 6 4 33 79 Wednesday 20-Sep 6 7 4 2 8 10 3 40 12 71 Thursday 21-Sep 12 8 5 4 3 8 3 43 71 Friday 22-Sep 9 3 2 1 4 11 2 32 6 3 $2 Swim Saturday 23-Sep 1 5 6 0 1 3 8 11 3 38 1 Sunday 24-Sep 0 60 22 $2 Swim Monday 25-Sep 9 3 4 3 6 12 1 38 18 82 Tuesday 26-Sep 6 8 5 3 7 6 4 39 80 Wednesday 27-Sep 7 4 4 6 7 10 5 43 14 80 Thursday 28-Sep 6 4 8 2 2 8 3 33 75 Friday 29-Sep 7 7 2 4 7 3 0 30 21 2 $2 Swim Saturday 30-Sep 7 2 5 5 6 4 1 0 4 34 25 UAY Event Grand Total: 999 1232 201 749 220 2402 41.1 6.7 25.0 7.3 80.1 Cell to even print Robert A Lee Recreation Center - Indoor Swimming Pool Totals September 2023 Averages: Totals:Total Scans: Note: Mercer Park Aquatic Center facility was closed Sept 1 - 15. Day Date 6-7a 7-8a 8-9a 9-10a 10-11a 11-12p 12-1p 1-2p 2-3p 3-4p 4-5p 5-6 p 6-7p 7-8p Daily Rec Totals Water Fitness Swim Team Event # Count Event Name Friday 1-Sep 40 Saturday 2-Sep Sunday 3-Sep Monday 4-Sep 40 Tuesday 5-Sep 140 Wednesday 6-Sep 140 Thursday 7-Sep 140 Friday 8-Sep 140 8 WSI Course Saturday 9-Sep 140 8 WSI Course Sunday 10-Sep 8 WSI Course Monday 11-Sep 140 Tuesday 12-Sep 140 Wednesday 13-Sep 140 Thursday 14-Sep 140 Friday 15-Sep 140 Saturday 16-Sep 9 2 0 0 11 Sunday 17-Sep 11 4 7 10 17 2 0 0 0 51 Monday 18-Sep 4 5 18 13 7 13 11 9 2 9 5 0 3 1 100 6 Tuesday 19-Sep 6 6 11 7 4 2 7 6 6 4 3 3 65 27 $2 Swim Wednesday 20-Sep 4 9 9 17 12 4 5 11 5 8 4 5 5 6 104 Thursday 21-Sep 6 8 8 7 3 7 5 1 4 3 8 9 69 8 $2 Swim Friday 22-Sep 5 8 4 12 11 11 4 8 5 12 4 2 10 1 97 3 LG Course Saturday 23-Sep 0 4 4 7 14 4 6 4 4 16 3 0 2 0 68 3 LG Course Sunday 24-Sep 21 7 5 8 10 6 4 5 5 71 3 LG Course Monday 25-Sep 8 13 10 14 14 11 6 13 10 7 6 8 7 0 127 4 Tuesday 26-Sep 5 11 19 3 7 7 9 6 67 13 $2 Swim/Swim Meet Wednesday 27-Sep 6 5 1 0 0 12 10 10 14 11 9 9 6 1 94 Thursday 28-Sep 8 2 6 3 7 1 3 13 4 5 3 3 58 21 $2 Swim Friday 29-Sep 5 13 15 6 13 6 10 3 4 5 7 1 0 0 88 Saturday 30-Sep 0 4 4 4 17 14 3 11 11 5 5 8 2 3 91 Grand Total: 1043 1161 10 1480 102 2753 38.7 0.3 49.3 3.4 91.8 616 ICE = 106 (includes masters)20.5 Mercer Park Aquatic Center - Indoor Swimming Pool Totals September 2023 Totals: Averages: Total using Robert A. Lee Pool Open Hours: Average using Robert A. Lee Pool Open Hours: Total Scans: Facility closed to public. 1 Iowa City Parks and Recreation Commission Packet | City of Iowa City Iowa City Parks & Recreation Commission Packet October 2023 Upcoming Events • Farmers Market; May 6 – October 28 (Saturdays only); 7:30 am – Noon Chauncey Swan Parking Ramp • Holiday Market; November 11, December 16; 8 am – Noon, RAL • Open Skate (series)– Saturdays; 3-5 pm (Beginner level), 5:30-7:30 pm (all ages and abilities); RAL • Sensory Saturdays (series) – Saturdays; various afternoon times; Robert A. Lee Recreation Center • Mental Health Celebration – October 14, 2-30-5:30 pm; Robert A. Lee Recreation Center • Halloween Events o Teen Tree House of Horrors Halloween Dance – October 20, 5:30-7:30 pm; Scanlon Gym o Haunted Nature Walk – October 20, 7:30-9 pm, North Hickory Hill o Floating Pumpkin Patch – October 21, 10 – 11 am; Robert A. Lee Recreation Center o Roller Skating Costume Party – October 21, 3-7:30 pm, Robert A. Lee Recreation Center o Campfire Creep Out – October 21, 8-10 pm; Ned Ashton House o Halloween Carnival – October 27, 5:30-7:30 pm; Robert A. Lee Recreation Center o Halloween at the Market – October 28, 9 am – Noon; Chauncey Swan Parking Ramp o Tot Monster Mash – October 31, 9-30-11:30 am; Mercer Park Aquatic Center Notable from Parks & Recreation Staff Parks: • Fall tree planting is mostly complete. We had a successful volunteer planting event with help from the Kiwanis Club and affiliates planting at Hunter’s Run Park and the contracted right-of-way plantings are well underway. • Staff have been busy watering newly planted trees and all trees planted in the last 1-2 years. • Construction on the Happy Hollow and Kiwanis Park improvement projects continues. Construction at North Hickory Hill for the new restroom and shelter is also underway. • Tree removal and pruning has occurred at the Ashton House to remove trees and limbs that were in decline. Project Green was consulted on this project. • Staff is busy with fall grass seeding and aeration projects. • Fall athletic field events have been going well including cross-country meets at Kicker’s Soccer Complex. • The budgeting process is underway as we prepare for FY25. 2 Iowa City Parks and Recreation Commission Packet | City of Iowa City Recreation: • Staff have been busy putting together a number of larger events this fall, including several Halloween events, Kids Market at the Iowa City Farmers Market, Get Outside! Rec Fest event, and Indigenous Peoples Day Celebration. • Staff have been working on preparation of the FY25 budget and next season’s activity guide. Facilities: • With the addition of our new Robert A. Lee employee Debra Rundlett and Jeff Davis moving over to the Senior Center this past month, our Facilities division is now fully staffed. • Facilities are in the process of going through yearly checks for fire alarms and RPZs this month. • The Mercer Front Entry and Lighting project is almost complete with some smaller close out items left to do on the punch list. Cemetery: • Staff is working on trimming up some of the shrubs and bushes around the cemetery. Top Staff Issues Parks • Drought continues to be the biggest issue. Recreation • Staff illnesses have impacted program routines. Facilities • Aquatics Maintenance staff continues to work on winterizing of the outdoor pool areas. The Ped Mall Fountain will be closing later this month. • HVAC maintenance is preparing systems to be changed over to fall mode. In preparation for this, boilers will be prepped, and filters and belts will be changed. Cemetery: • Mowing and trimming is slowing due to dry conditions. • Staff has been busy with watering sod, flowers and trees due to the dry conditions. 3 Iowa City Parks and Recreation Commission Packet | City of Iowa City Oakland Cemetery FY 24 Revenue Report ** shaded areas represent previous 5yr average Revenue from Lot Sales Lot Sale 5yr Average # of Interments Interments 5yr avg. Revenue from Interments 5-year Avg. on Interments Total Revenue 5yr Avg. on total revenue July $6,750.00 $4,550.00 3 6.6 $2,642.50 $3,504.00 $9,392.50 $8,054.00 August $7,875.00 $7,039.00 7 7.0 $2,672.50 $4,321.50 $10,547.50 $11,360.50 Sept $7,860.00 $7,624.25 7 7.8 $3,085.00 $4,741.25 $10,945.00 $12,365.50 Oct Nov Dec Jan Feb March April May June Totals $22,485.00 $19,213.25 17 21.4 $8,400.00 $12,566.75 $30,885.00 $31,780.00