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Home My WebLink About2023-08-10 Airport Commission Minutes MINUTES FINAL IOWA CITY AIRPORT COMMISSION August 10, 2023—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Chris Lawrence, Hellecktra Orozco, Members Absent: Ryan Story Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Carl Byers, Via Zoom: Carolyn Sponza, Ron Roetzel, Jenna Brownlee, Jeff King, Charles Morley, Ron Roetzel, Ryan Anderson, Renee Barnes RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Orozco called the meeting to order. APPROVAL OF MINUTES Pfohl moved to accept the minutes of July 13, 2023, seconded by Lawrence. Motion carried 4-0 (Story Absent) PUBLIC COMMENT -None ITEMS FOR DISCUSSION/ACTION a. Hangar A Mural Project — Tharp noted that Jenna Brownlee was online for the meeting. He stated that after the fundraising round and coordinating with the donors that contributed to the level of proposing aircraft to be included, Brownlee had gone back and revised the concept artwork and had a couple of versions for the Commission to see and decide which was the final design. Members viewed the concepts and discussed details. Tharp noted the specific aircraft that were included for the donors in the designs. Members discussed preferences of the designs. Lawrence asked about the making sure the text on the aircraft all face the proper direction. Brownlee said she'd be able to do that. Members also requested that the aircraft that were currently featured in black and white imagery be in color. Members asked more questions regarding the details in the artwork to which Brownlee responded. Members chose by consensus, concept 1, the timeline concept as the final piece. Tharp noted that Brownlee anticipated beginning work after the Labor Day holiday and it would take 3-4 weeks to complete. b. Airport Construction Projects: I. FAA grant projects Airport Commission August 10,2023 Page 2 of 5 1. Runway 25 Threshold Relocation — Tharp stated they are continuing to work with the contractor to complete this project. Painters were expected to be out to complete that work on the week of the 21st but they might be trying to push that out another week. Tharp noted that it appeared to be 2 daytime closures to complete the work. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp noted this was on the calendar for 2024. 3. Terminal Area Study— Tharp noted that he had met with the team earlier in the week and they were going to go through a lot of the same info tonight. Sponza describe what they've been doing since the last meeting and noted that theywere going to talk about several design options and building program and then some landscaping options. Sponza described the need for additional space needs in the building. Sponza noted that if they were to do an addition to meet the space needs that addition should be around 2000 square feet. King presented each of the options related to the scenarios. Members asked about how the impacts of the existing building in a remodel impacted the considerations which Sponza and Byers answers. Members asked about how these options would be impacted by funding. Tharp noted that the funding for a remodel or for new construction is the same. Members continued to discuss options for space and layouts and what preferences looked like. Tharp noted that they were scheduling an open house that would have the same information for public comment on August 17th. Lawrence asked the funding and how likely it might be that a complete rebuild would be more favorable to the funding application as opposed to a remodel and that the Commission should be open to the possibility of needed to do a complete rebuild. Tharp noted that they would plan for some time to talk about the funding process and the guidelines at the next meeting. Wolford asked about at what point during a remodel do you trigger a need for code updates to existing buildings noting the option that connected the terminal building to the FBO shop. Lawrence asked about was being asked of the Commission. Tharp noted they were looking for input on terms of where the team was in terms of these projections. If there was a more favored direction in terms of if there's a renovation what is the unique items that should be preserved. Anderson then walked through some of the options for landscaping giving descriptions of alternate layouts and the options regarding landscaping and parking. Members discussed their preferences and details of the landscaping options. 4. Solar Power Project—Tharp noted that he put to the two layouts in the packet to confirm them. Tharp stated that CMT was putting together the information for the environmental review based on the two layouts. Tharp noted that doing everything they were looking at nearly a$1 million project. Tharp stated that because of that and the funding from the infrastructure law timeline the project would be completed in 2 phases. Tharp stated they were planning to bid this Airport Commission August 10,2023 Page 3o 5 fall for phase one which would cover the airport lighting for construction hopefully next year, and then the following phase would occur in the fall of 2025 with completion in 2026. ii. Iowa DOT grant projects 1. FY23 Program— a. Terminal Building Improvements — Tharp noted that that they struggled with getting bids for the terminal work but they did have someone that submitted info. b. Wayfinding/Signage— 2. FY24 Program— Tharp noted the Iowa DOT Commission approved the FY24 program at their meeting but they didn't have any recommended projects involved. ill. Airport/Locally Funded Projects—Tharp noted they didn't have any purely locally funded projects planned. iv. Future Projects— none c. Airport"Operations" i. Budget—Tharp noted they made it about a month before their first big issue. Tharp noted that the reel on the dispenser was broken and it appeared that the motor was burned out. ii. Management— 1. Fuel Flowage Fees — Tharp noted they had discussed the fuel flowage fee increase last month and that they had a resolution in the packet to amend the FBO agreement with Jet Air. Tharp noted the agreement would take effect September 1st a. Consider a resolution #A23-16 amending FBO Agreement— Lawrence moved the resolution, seconded by Pfohl. Motion carried 4-0 (Story absent) 2. T-hangar Rates 2023-2024 — Tharp stated that this was also the time of year that they discussed the annual t-hangar rates. Tharp noted that with the fuel flowage discussion he was recommending the hangar rates remain the same for the next year. a. Consider a motion setting rates for the 2023-2024 term— Lawrence moved to leave the rates the same, seconded by Orozco. Motion carried 3-0 (Story absent, Bishop recused) ill. Events — Tharp noted that the next big events were the autocross and pancake breakfast. Pfohl asked about needing any type of fencing for the autocross event. Tharp noted they've been looking at it and that the corn was tall enough to conceal it 1. Autocross—Aug 27, Oct 1. 2. Pancake Breakfast—August 27 3. Climate Fest Film Night—Sept 21 d. FBO/Flight Training Reports— I. Jet Air — Wolford noted that for maintenance it was mostly mowing. He stated that there was a retirement and birthday party planned for Harrel Timmons in Galesburg on September 23. e. Commission Members' Reports—none f. Staff Report — Tharp stated that August 23-251h he'd be at the FAA Central Region conference in Kansas City. Airport Commission August 10,2023 Page 4 of 5 SET NEXT REGULAR MEETING—Members set the next meeting for September 14. ADJOURN Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0 . Meeting adjourned at 8:06pm lokS znz-3 CHAIRPER DATE Airport Commission August 10,2023 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2022-2023 TERM ® o o 0 0 0 0 0 0 0 0 0 o o o S o o o ��' o 0 3 oo w ® ro m m w N o„o w NAME EXP. na N N `N N N N N N N N N N N N N N N N N N W W W W W W W W W Warren 06/30/26 Bishop O/S X X X X X X X X X X X X X X Scott Clair 06/30/23 XIS X X X O/E X X X X X O/E O/E X/E O/E NM Christopher 06/30/25 O/S X O/E X X X X OiE X O/E X X X X X Lawrence Re-IlecOrozco 06/30(24 X/S X O/E X X X X X X/E O/E O/E O/E X X X Orozco Judy Pfohl 06/30/26 X/S X X X X X X X X X X X X X X Ryan Story 06/30/27 Not A Member X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee