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Home My WebLink About2024-01-18 Airport Commission Minutes MINUTES FINAL IOWA CITY AIRPORT COMMISSION January 18, 2023— 5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Judy Pfohl, Chris Lawrence, Ryan Story Members Absent: Hellecktra Orozco, Warren Bishop Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers (via zoom), Travis Strait, Matt Wolford RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:01 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Pfohl moved to accept the minutes of December 14, 2023, seconded b Lawrence. Motion carried 3-0 (Bishop, Orozco absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION /ACTION a. Unhoused encampments (Stevens Drive/Sturgis Ferry) — Tharp stated that he expected this to be the last time on the agenda, and that the evictions had been processed and that clean up was mostly completed. Tharp stated there was still a large pile of tree debris to clean up and there might be some lingering garbage. Tharp noted that the Streets department was the crew that did the clean up work. . b. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation —Tharp stated that they had a resolution on the agenda for accepting the project as complete. Tharp noted that the lighting installations were complete, and that the contractor has submitted their paperwork necessary for completion. Tharp noted that the final contract price was about $40,000 less than the bid price due to some materials that weren't needed to be used. a. Consider a resolution accepting project as complete — Resolution #A24-01 moved by Pfohl and seconded by Story. Resolution approved 3-0 (Orozco, Bishop absent) 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated this was waiting for the spring. Airport Commission II!i January 18,2023 Page 2 of 4 3. Terminal Area Study— Tharp noted they received some additional comments from the FAA that theywere working to incorporate in the report. Several of these were things that would be done in the next phase of study. 4. Solar Power Project — Tharp stated that they had a scope of services agreement ready with CMT for the design, bid, and construction support phases of the solar power project. He noted they had FAA's approval for award, and they were ready for the Commission to approve this project. Tharp noted that CMT had been doing some preliminary data collection work. Wolford asked about snow removal of the panels in the winter. Strait stated they shouldn't need much as they're a smooth surface and will be slanted. a. Consider a resolution approving agreement with CMT for design, bid, and construction support services (A24.02) Lawrence moved Resolution #A24-02, seconded by Story. Motion carried 3-0 (Bishop, Orozco absent) ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements—Tharp stated they were waiting for spring and warm weather. Tharp noted this is the project to replace the wood panel area with glass block. c. Airport "Operations" i. Budget —Tharp stated that he was preparing for the City budget sessions next week. Tharp stated that Monday was the operations budget review and then Wednesday was the capital project review. Tharp noted that he was the one that took care of those and that no one needed to attend. ii. Management- 1. anagement-1. OPL Request for fencing installation—Tharp stated that following the discussion from last month, they went ahead and put together a contract amendment to allow the fencing. a. Consider a resolution #A24-03 approving contract amendment—Lawrence moved the resolution,seconded Pfohl. Motion carried 3-0 (Bishop, Orozco absent) 2. Airport Manager Job Description Update — Tharp stated as one of the last parts of the City's compensation and classification study they also looked at the job descriptions and recommended updates to language and format. Tharp noted that he included the job description the Commission adopted in 2022 and the proposed changes from the study. Tharp noted that he didn't notice anything substantial changes in the document and that the recommendations were cleanup. Lawrence asked about the highlighted language to which Tharp noted they were additions. Members agreed by consensus to accept the recommendations ill. Events—Tharp noted that the car club had reached out for 4 events for the d, year but he didn't get them listed. Tharp noted that he planning for the regular activities like Young Eagles, and the pancake breakfast. d. FBO/ Flight Training Reports Airport Commission January 18,2023 Page 3 of 4 i. Jet Air—Wolford noted that they've been busy with snow removal. Wolford noted that the biggest problem they're dealing with is the snow on the north edge of 7/25 was tall enough to obscure the lighting. Wolford stated that on January 15r, Jet Air had begun charging handling fees for jet aircraft using the airport. Wolford noted that this was result of changes with operators where the pilots had less control over taking fuel. Wolford stated that the goal was for instead of aircraft operations paying the fee they would take the required fuel to have the fees waved. e. Commission Members' Reports—none f. Staff Report—none. SET NEXT REGULAR MEETING — Members set the next meeting for February 81h, 2024 at 6:OOpm. Acting Secretary— Lawrence nominated Story to be acting Secretary for the meeting, seconded by Pfohl. Motion carried 3-0 (Bishop, Orozco absent) ADJOURN Lawrence moved to adjourn, seconded by Pfohl. Motion carried 3-0 (Bishop, Orozco absent). Meeting adjourned at 5:20pm. CHAI PERSON DATE Airport Commission January 18,2023 Page 4 of 4 Airport Commission ATTENDANCE RECORD 2022.2023 TERMo 0 0 —o — 0 0 0 0 0 0 0 a a - -� N W W A N Z 0) -4 00 t0 O -+ N o -1 O t0 0 f0 N W N W 00 W O A f0 W OD NAME EXP. N N N N N N N N N N N id N N Warren 06/30/26 Bishop X X X X X X X X X X X O/E X X O/E Scott Clair 06/30/23 X X X X O/E O/E X/E O/E Not a member Christopher 06/30/25 X O/E X O/E X X X X X X X X X X X Lawrence Hellecktra 06/30/24 Orozco X % X/E O/E O/E O/E X X X X X X X X O/E Judy Pfohl 06/30/26 X X X X X X X X X X X X X X X Ryan Story 06/30/27 Not a member X O/E X O/E X X X Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee i I