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Home My WebLink About2023-12-14 Airport Commission Minutes MINUTES FINAL IOWA CITY AIRPORT COMMISSION December 14, 2023— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Judy Pfohl, Chris Lawrence, Hellecktra Orozco, Warren Bishop, Ryan Story Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Carl Byers(via zoom), Minnetta Gardinier RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:01 pm and Orozco called the meeting to order. APPROVAL OF MINUTES Lawrence moved to accept the minutes of November 15 2023 seconded b Pfohl. Motion p � Y carried 5-0 PUBLIC COMMENT - None ITEMS FOR DISCUSSION /ACTION a. Unhoused encampments (Stevens Drive/Sturgis Ferry)—Tharp stated they had filed the eviction notices and that a court hearing was scheduled for Monday. Tharp noted that the last count had around 5 people remaining in the area. Orozco asked about the cleanup schedule to which Schwickerath responded. b. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated they were working on some final paperwork and were riot ready to accept it as complete. Lawrence asked about the lighting, and Tharp noted that all lights associated with the project were installed. a. Consider a resolution accepting project as complete deferred to next meeting 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated this was waiting for the new year. 3. Terminal Area Study — Tharp noted they were finishing the revisions after the FAA review of the study draft. 4. Solar Power Project— Tharp stated that they were working on the scope of services agreement with CMT and that they had 2 options 1 i Airport Commission December 14,2023 Page 2 o 4 for moving forward. One would have bids opening in May and other could speed up the process with a special meeting in February. Tharp stated that this would be a short meeting to set a public hearing for the next regular meeting in March. Members discussed the scheduling and chose by consensus to use the accelerated schedule. 5. FAA FY24 AIP Pre-Application- Tharp stated that they had submitted the draft to the FAA and the only comments they received were regarding the terminal building program and if the grant didn't come through they'd need to slide the project. Gardinier asked about the plans to replace the terminal building to which members responded. Gardinier asked if another location for the terminal had been considered. Tharp stated the plan called for the demolition of the existing building to be replaced by something in approximately the same area. Byers noted that if they got the money for the planning grant, then some of the subjects that were discussed could be further reviewed. Tharp stated that if the Commission agreed with the plan, he would submit it. Members agreed to submit the application by consensus. III. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements—Tharp stated they were waiting for the contractor to get their supplies. iii. AirportlLocally Funded Projects — none iv. Future Projects — none c. Airport"Operations" i. Budget—Tharp stated that they had received the check from the Community Foundation to pay for the art mural project. Tharp noted that this had brought their fund balance back into the positive. Tharp stated they still need a couple of good years with major surpluses to bring the fund balance up to a comfortable level. ii. Management- 1. OPL Request for fencing installation—Tharp stated they received a request from OPL for some additional fencing around their facility. Tharp stated that request wouldn't impact the solar project or other activities at the airport. Tharp stated that if they were amenable to to the plan, he would create a contract amendment for the Commission to formally approve. Commission agreed to consider a resolution at the next meeting. 2. Strategic Plan End of Year Review—Tharp stated that for the plan having only been out there for 6 months,they've already done some pretty good things. Tharp stated that as far as community events, they hosted Summer of the Arts Movie Night, the Climate Fest movie, and had an open house for the art mural. Tharp stated that he had an invitation to talk with a university coffee club about the airport. Tharp then discussed the 211 goal from the plan and stated that they had constructed the south taxilane extension for future hangars. The 3rd goal is Continue to develop funding mechanisms for airport operations, improvements, and maintenance. Tharp 1 Airport Commission December 14,2023 Page 3 of 4 noted that they recently updated the fuel flowage fees, and had the successful fundraising campaign for the art mural. Tharp noted the solar power project intended to reduce the airport's utility costs. Tharp stated the final goal was to 'sustain strong communication and collaboration with the City Council, City Administration, and other City Departments'. Tharp noted they had presented the strategic plan to Council. The Public Art Advisory Committee had helped with the art mural project. Tharp also noted that Streets and Public Works were very involved in helping with the encampment cleanups. Lawrence stated his desire was for the Commission to fulfill the goal of attending Council meetings. Gardinier asked about a trail along Riverside drive and members discussed things they've done trying to advocate for the trail. 3. T-Hangar Improvements—Tharp stated he wanted to follow up on comments from Story last meeting and give Commission members a chance to brainstorm what ideas they might have in terms of making the hangars have a better value for the price tenants pay. Story said his comments revolved around access and usage of the hangars and doing additional work in regards to maintenance of the hangars especially on the north side. Lawrence asked about the tracking system that Tharp had set up and Tharp responded that it was working as planned. Members discussed increasing maintenance work and being more pro-active on maintenance items instead of reactive. Tharp noted that they could increase the communication as well and remind tenants that they should be reporting items that need attention. Pfohl suggested sending a letter to tenants and reminding them of the maintenance details. iii. Events — Tharp stated that as the events for 2024 were scheduled the list would be repopulated d. FBO/ Flight Training Reports i. Jet Air— Tharp noted that Wolford wasn't in attendance due to some sick family. Tharp stated he didn't have a lot of info from Matt. Orozco asked about when they were purchasing the broom, and Tharp responded that would be next summer with the next year's budget. e. Commission Members' Reports —none f. Staff Report—Tharp noted he would be out of the office the last week of December. SET NEXT REGULAR MEETING — Members set the next meeting for January 111, 2024 at 6:OOpm. Story stated that he would not be able to attend the next meeting. ADJOURN Pfohl moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:55pm. j,k -4 r.�-W -9 CHAIRPERSON DATE I� Airport Commission December 14,2023 , Page 4o 4 Airport Commission ATTENDANCE RECORD 2022-2023 TERM o o a o 0 0 0 0 0 0 o s a N OD t0 w m ro ^' W LN o o W NAME EXP. o A o w A N N N N N N N N N N N N N N N Warren 06130/26 Bishop X X X X X X X X X X X X O/E X X Scott Clair 06/30/23 X X X X X O/E O/E X/E O/E Not a member Christopher 06/30/25 X X O/E X OIE X X X X X X X X X X Lawrence Hellecktra 06130/24 X X X X/E O/E O/E O/E X X X X X X X X Orozco Judy Pfohl 06/30/26 X X X X X X X X X X X X X X X Ryan Story 06/30/27 Not a member X OIE X O/E X X KeT. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time XIS = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee