HomeMy WebLinkAbout2010-01-07 Info Packet1 r ~~
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
January 7, 2010
JANUARY 11 SPECIAL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Summary of Pending Work Session Issues
MISCELLANEOUS
IP3 Letter from the Interim City Manager to Pelds Engineering: Moss Green Urban Village:
Concepts for Negotiation of TIF Development Agreement
IP4 Green Lunch and Learn Series [submitted by Interim City Manager Dale Helling]
IP5 Memorandum from the City Clerk: National League of Cities meeting
IP6 Memorandum from the City Clerk: January 14 Budget Presentations
IP7 Final Report for Community Event and Program Funding -Summer of the Arts
IP8 Letter from Thomas Walz to Mayor Hayek: Annual Report Extend the Dream Foundation -
Uptown Bill's
IP9 Memorandum from the Director of Transportation Services: Parking Ramp Energy
Efficiency Lighting Grant
IP10 Memorandum from the Director of Planning and Community Development: Update: Flood-
related activities
IP11 Memorandum from the Airport Staff and Airport Commission: 2009 Annual Report
IP12 P.A.U.L.A. Report -December 2009
IP13 Proclamation - 2010 Census
IP14 Building Permit information December 2009
DRAFT MINUTES
IP15 Planning and Zoning Commission: December 14, 2009
IP16 Planning and Zoning Commission: December 17, 2009
COUNCIL PACKETS ONLY
AVAILABLE IN CITY CLERK'S OFFICE OR ON LINE (www.icgov.o
Comprehensive Annual Financial Report for Fiscal Year ended June 30, 2009
~ ~ 01-07-09
""®~~ IP1
,,,~-,~_ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas January 7, 2010
www.icgov.org
• FRIDAY, JANUARY 8 Emma J. Harvat Hall
8:OOa Special Formal- Separate Agenda Posted
Breakfast provided Special Budget Work Session (CIP's) and Budget overview
Lunch on own
• MONDAY, JANUARY 11 Emma J. Harvat Hall
6:30p Special Work Session
• Planning and Zoning Items "c "
• Agenda Items
^ Parks and Recreation Program Fees (ref agenda #9]
• Hazard Mitigation Plan ref agenda #14]
^ Information Packet Discussion (Dec 17, 23 and Jan 7J
• Council Time
• Budget Priorities
• Schedule of Pending Discussion Items info packet #2]
^ Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedules
• TUESDAY, JANUARY 12 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• THURSDAY, JANUARY 14 Emma J. Harvat Hall
7:OOp Special Budget Work Session (Boards/Commissions/Events)
• MONDAY, JANUARY 18
Martin Luther King, Jr. Day -City Offices Closed
• TUESDAY, JANUARY 19
7:OOp Special Budget Work Session
Emma J. Harvat Hall
• WEDNESDAY, JANUARY 20 North Liberty
4:OOp Special Work Session -Joint Meeting
7:OOp Special Budget Work Session (wrap up) Emma J. Harvat Hall
• MONDAY, JANUARY 25 Emma J. Harvat Hall
TBD Special Work Session
7:OOp Special Formal Council Meeting (Continue Work Session if necessary)
• MONDAY, FEBRUARY 1 Emma J. Harvat Hall
6:30p City Conference Board (Separate Agenda Posted)
Regular Work Session
• TUESDAY, FEBRUARY 2 Emma J. Harvat Hall
7.OOp Regular Formal Council Meeting
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,,,,~_,~_ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas January 7, 2010
www.icgov.org
• MONDAY, FEBRUARY 15
Presidents' Day -City Offices Closed
• TUESDAY, FEBRUARY 16 Emma J. Harvat Hall
TBD Special Council Work Session
7:OOp Regular Formal Council Meeting (Continue Work Session if necessary)
• MONDAY, MARCH 1
6>30p City Conference Board (Separate Agenda Posted)
Regular Work Session
• TUESDAY, MARCH 2
7:OOp Regular Formal Council Meeting
• MONDAY, MARCH 22
6:30p Special Work Session
• TUESDAY, MARCH 23
7:OOp Special Formal Council Meeting
Emma J. Harvat Hall
Emma J. Harvat Hall
Emma J. Harvat Hall
Emma J. Harvat Hall
IP2
SUMMARY OF PENDING WORK SESSION ISSUES
1 /7/09
Meet with Historic Preservation Commission re: energy efficiency/green
issues (after guideline revisions are drafted) (JANUARY)
Site of New Animal Shelter (JANUARY/FEBRUARY)
Site Options for Proposed Justice Center (JANUARY/FEBRUARY)
Inclusionary Zoning and Scattered Site Housing (JANUARY/FEBRUARY)
City Manager Search (FEBRUARY 1)
Downtown Issues (FEBRUARY)
Nuisance Enforcement (FEBRUARY)
Farmers' Market -Parks & Rec. Commission Recommendations (MARCH 1)
ECICOG Funding -Committee Report (APRIL)
Flood Response & Mitigation Update (PERIODIC)
Alley Inventory (SPRING `10)
Backyard Chickens (SPRING ' 10)
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January 6, 2010 CITY OF IOWA CITY
City Attorney's OF(ice
410 East Washington Street
Pelds Engineering towa city. towa "szz4o-ts26
Attn: Wally Pelds and Jerad Vincent (3 i ~~ 3 s 6- s o 3 0
2323 Dixon (319) 356-5008 FAX
Des Moines, IA 50316
www. icgov.org
Re: Moss Green Urban Village: Concepts for Negotiation of TIF Development Agreement
Dear Mr. Pelds and Mr. Vincent:
I am pleased that Moss Green Development Corporation and Eco-4 Partners continue to work
with city staff to annex, rezone and install infrastructure necessary to develop approximately 171
acres of real estate north of Interstate 80 and east of Highway 1. This letter outlines a number of
terms that the City will require in any TIF Development Agreement between the parties, and the
City requests specific information from the developer necessary to allow city staff to evaluate the
viability of the project and the use of public funds to support same.
The developer has estimated that the costs of infrastructure to support the development (road,
water main, storm sewer, utilities, etc.) will require an investment of approximately $10 million,
with the infrastructure being installed in two phases. The first phase will be the construction of
approximately .75 miles of Oakdale Boulevard at a cost of approximately $5.1 million as is
necessary to reach the property to be developed. First, I believe all parties acknowledge that the
infrastructure required to support the proposed development is not within the City's Capital
Improvements Program (CIP) and the City cannot make any up-front financial contribution to the
costs of said infrastructure. Thus, the developer is requesting the creation of a TIF district and the
execution of a TIF development agreement whereby the developer will receive incremental tax
rebates to "reimburse" the developer for their infrastructure investment provided property taxes
are generated from same. The City will require the inclusion of the following terms in any such
agreement:
1. The City is providing absolutely no funding up front and all risk of the development's
generation of tax revenues sufficient to reimburse the infrastructure costs is borne by the
developer
2. The plans, specifications and alignment of the road and other infrastructure shall be
approved by the City Engineer and shall be constructed in accord with City public works'
standards
3. The City proposes to agree to reimburse the infrastructure costs from tax increments
generated within the TIF district in an amount not to exceed apre-agreed maximum or a
term of years, whichever comes first. These terms will be negotiated based on the
projected amount of increased property tax revenue generated by the project as discussed
below.
4. The City will rebate to the developer no more than 50% of the incremental property taxes
paid into the Moss Green Urban Renewal Area TIF account in any one tax year (based on
a fiscal year from July 1 to June 30)
January 6, 2010
Page 2
Finally, and more importantly, prior to creating a TIF district over the property and/or entering into
a development agreement, the developer must provide proof of the developer's financial ability to
complete the project, which proof must be in the form of a specific financial commitment by a
financial institution acceptable to the City indicating financial backing to install the necessary
infrastructure. This financial commitment may take the form of a letter of credit, a line of credit,
bond or other indicia of ability to finance the project.
As this project potentially involves a substantial commitment of public funds, the City requests
detailed projections as to the amount of increased property tax revenue and/or jobs to be realized
as a result of the project. This information will allow city staff to evaluate the viability of the project
and determine whether the use of public funds to support same is in the public interest.
I will await your financial projections and financing commitment prior to directing staff to complete
an urban renewal plan, TIF district and TIF development agreement. I look forward to receiving
this information and documentation so this project may proceed.
Very truly yours,
Dale Helling
Interim City ManagE
cc: Jeff Davidson, Director, PCD
Wendy Ford, Economic Development Coordinator
Bob Miklo, Senior Planner
Karen Howard, Associate Planner
Eleanor Dilkes, City Attorney
Sarah Holecek, First Assistant City Attorney
Sara Hektoen, Assistant City Attorney
Ron Knoche, City Engineer
IP4
Dale Helling
From: Karen Jennings
Sent: Wednesday, December 23, 2009 8:28 AM
Subject: Green Lunch and Learn Series
Please review the following announcement from Jen Jordan and Maeve Clark.
Do you want to learn more about the environmental initiatives going on across City operations? Starting in
January 2010, various divisions and departments will host a "green lunch and learn" series at noon on the last
Friday of each month. Each lunch will feature a 15 or 20 minute presentation or tour and then we'll have time to
eat lunch (bring your own, please!), chat and brainstorm for future topic ideas and locations. Please join us! And
don't forget to ask others in your department to carpool. Please call Jen Jordan (887-6160) or Maeve Clark (887-
6004) with any questions. Sponsored by ECO Iowa City.
2010
29-Jan locations
Iowa Cit Public Libra Room B to ics
ECO Iowa Cit hosts
Maeve Clark, Jen Jordan
26-Feb Iowa Cit Public Libra Room B reenhouse as emissions Brenda Nations
26-Mar Cit Hall room TBD alternative trans ortation Kris Ackerson
30-A r Water Treatment Plant water treatment Ed Moreno
28-Ma South Wastewater Treatment Plant wastewater treatment Dave Elias
25-Jun Iowa Cit Landfill and Rec clin Center landfill overview Jen Jordan
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12/28/2009
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CITY OF IOWA CITY 1P5
MEMORANDUM
DATE: January 5, 2010
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk ~'
RE: National League of Cities meeting
Registration is available for the National League of Cities Congressional City Conference in
Washington, DC March 13-17, 2010. I have attached some information on the conference.
Please let me know if any of you are interested in attending.
Key federal policy issues that will be addressed at the conference include:
"` • Ensuring full economic recovery for cities and towns
• Partnering to rebuild the nation's infrastructure
• Fostering regional and local economies
• Coordinating federal and local energy efficiency and conservation efforts
• Promoting sustainable development in communities
• Protecting public safety resources
The National League of Cities provides the resources, the connections, and the collective power to
help cities and towns have an impact in Washington.
The Action Plan
Sunday, March 14
City officials gather at the Marriott Wardman Park Hotel for leadership meetings,
policy discussions, and legislative briefings to learn about current federal issues
and priorities for America's cities and towns.
Monday, March 15
NLC's leaders and general session speakers set the stage for the action to come
by outlining the opportunities and challenges and building capacity to make a
difference with Congress on key federal issues.
Tuesday, March 16
The President and his Cabinet members and Congressional leaders are invited to
discuss their priorities and ways in which Washington can partner with cities and
towns to meet the challenges facing the country. The program will wrap up with
the opportunity to review NLC's federal legislative agenda and confirm plans for
Capitol Hill visits on Wednesday.
Wednesday, March 17 -City Lobby Day
City officials travel to Capitol Hill for meetings with their congressional delegation
to advocate for NLC's priorities far federal action and how America's cities and
towns can partner with the federal government to help the nation achieve its goals.
~~ In tough economic times...
...Targeted information about federal programs can help you bring new resources into your community.
... Up-to-date briefings from federal officials can keep you ahead of the curve about new federal laws and regulations.
...Meetings with your representatives in Congress can keep your city's challenges and innovations front and center in Washington.
.~ ...Training sessions can provide you with the skills you need to lead your community through today's fiscal environment and achieve your
~' community's vision for tomorrow.
Don't miss these Opportunities...
Come to Washington, March 13 -17, to join America's cities and towns as we forge a strong partnership with the Administration and Congress.
With economic recovery underway, but full recovery for cities still a long way off, both the Administration and Congress will continue to have
significant impact on the future of our communities.
At the conference, city officials will have the opportunity to learn about federal issues important to America's cities and towns, to lobby
Congress on those priorities, and to be a part of the unified voice we present to the Administration and Congress. The conference
program will include general sessions featuring national leaders, members of the Administration and Congress, workshops to learn
more about key issues and NLC's federal policy positions, and a chance to flood Capitol Hill and advocate in favor of federal priorities for
America's cities and towns.
ember fhe other hoA
ers hotel.
'^' TRIP T~.
Preliminary Schedule
The Conference will provide a range of education, networking, and
strategy sessions to maximize the value of the event for city officials.
This preliminary schedule provides an outline of major events during the
conference to help delegates make travel plans.
National League of Cities
CONGRESSIONAL o
CITY CONFERENCE o
Saturday, March 13 12:15 p.m. -1:30 p.m. Roundtable Networking and Lunch
9:00 a.m. - 5:00 p.m. Leadership Training Institute Seminars 1:45 p.m. - 3:15 p.m.
3:30 p.m. - 4:30 p.m. Workshop Sessions
General Session
1:30 p.m. - 5:00 p.m.
- 6:45 p.m.
m
5:30 p City Futures Panel Meetings
Orientation to the National League of Cities 5:00 p.m. - 6:30 p.m. State League Caucuses and Receptions
.
. for First Time Attendees Constituency and Special Group
5:30 p.m. - 7:00 p.m. Constituency and Special Group Meetings Meetings/Events
Sunday, March 14 Tuesday, March 16
9:00 a.m. - 5:00 p.m. NLC Board of Directors Meeting 7:00 a.m. - 8:30 a.m.
-10:15 a.m.
8:45 a
m Steering Committee Work Sessions
General Session
NLC Advisory Council Meeting
Leadership Training Institute Seminars .
.
10:30 a.m. -Noon Workshop Sessions
Policy and Advocacy Committee Meetings 12:15 p.m. -1:30 p.m. Roundtable Networking Lunch
5:15 p.m. - 7:00 p.m. Constituency and Special Group Meetings 1:45 p.m. - 3:15 p.m.
3:30 p.m. -4:45 p.m. Workshop Sessions
Closing General Session
March 15
Monda
y 5:15 p.m. - 6:30 p.m. State League Caucuses and Receptions
, 6:30 p.m. - 8:00 p.m. Reception and The Capitol Steps
7:30 a.m. - 9:00 a.m. Celebrate Diversity Breakfast
9:00 a.m. -10:30 a.m. Opening General Session Wednesday, March 17
10:45 a.m. -12:15 p.m. Workshop Sessions
7:00 a.m. - 3:00 p.m.
Capitol Hill Visits
Special Events
Monday, March 15
Celebrate Diversity Breakfast -Fee: $35
7:30 a.m. - 9:00 a.m.The 24th annual Celebrate Diversity Breakfast will feature a
keynote speaker who will provide a perspective on diversity issues facing America's
cities and towns. The breakfast is sponsored by NLC's five constituency groups.
"Each delegate, guest, speaker, member of the press, and any other conference
participant must register. There is a $100 youth delegates fee. There is no
charge for press registrations with proper press credentials.
" No telephone registrations or cancellations will be accepted.
Hotels
Tuesday March 16 ~ If you need hotel accommodations, please check the appropriate box on the
_ registration form.
Reception and The Capitol Steps
6:30 p:m. - 8:00 p.m. "NLC will make a hotel reservation for you when you register for )he conference.,,
The Capitol Steps are an entertainment troupe of former Congressional employees ~ Rooms will be assigned on a first come, first served basis.
that will provide bi-partisan fun for everyone. -
.~ Oates to Remember Pre.-Confe~~++rence L eat ~~i~p_ ~~raning
February f5,-2010 -headline for advance registration and housing ~nst/tllte a7em;rnars
requests. RII requests must. be postmarked by this date. After this date, regular lnformation pertaining to the pre-conference Leadership Training~ristitute
registration fees apply. Seminars being,held Saturday, Mamh13 and Sunday, Match 14; is available on
the NLCwebsite at www.nlcorg
February 15, 2010 -Deadline for Cancellations. Cancellation must be ~ P -
..
made in wrifing and`postmatked by this date. All canceTlatioris are subject to a '
$75 cancellation fee. There are no refunds for cancellations after this date.
How to Register
To register for the 2010 Congressional City Conference, fill out the registration form
and return it with your check, city purchase order, or credit card information to NLC
Meeting Services, postmarked by February 15, 2010 or register online at www.nlc,org.
IP6
~:,r,®~ CITY OF tC~WA CITY.
~in~~`t
E1V[aRA
M
DATE: January 7 2010
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk
RE: January 14 Budget Presentations
Council set aside the budget work session of January 14th to hear from Community events
and City Boards & Commissions regarding their FY11 City budget request. An invitation was
sent to all organizations and City staff of all Boards/Commissions. The following schedule
reflects responses to this invitation and was prepared to include a 10 minute oral presentation
followed by a five minute question period. Presenters should plan on arriving 10 minutes
ahead of their assigned time.
Community event organizations were asked to prepare a final report after their event. Three
were received (Iowa City Community String Orchestra; Riverside Theatre Shakespeare
Festival; Irving Weber Days/Johnson County Historical Society) and are attached to their
budget application.
ORGANIZATION
7:00-7:15 Airport Commission
7:15-7:30 Senior Center Commission
7:30-7:45 Parks & Recreation Commission
7:45-8:00 Library Board
8:00-8:15 Youth Advisory Commission
8:15-8:30 ADA Celebration
8:30-8:45 Landlocked Film Festival
8:45-9:00 Summer of the Arts
9:00-9:15 Backyard Abundance
9:15-9:30 Johnson County Historical Society/Irving Weber Days
9:30-9:45 Tippie Business School
General Budget Discussion
Budget Presentations
Page 2
Attachments: Community event applications (previously distributed 12/17 info packet)
Page 89 from the Proposed Financial Plan.
cc: City Board and Commission Staff (minus attachments)
Community Events Applicants (minus attachments)
s/budgetbdcommschedule.doc
Attachments omitted.
See 1/14/10 Council Work Session meeting folder for
updates.
FINAL REPORT ~OR COMMUNITY EVENT AND PROGRAM FUNDING
**THIS FORM MUST BE TYPED*"
Name of event/program: Summer of the Arts
Date(s) of eventlprogram: May 2009 -September 2009,
Funding received from the City for this event/program: $_60,000
Location of event/program: Downtown Iowa City
Name of organization: Summer of the Arts
Contact person: Lisa Barnes,
Day Phone: 337-7944
Mailing address: Street: 221 YZ E. Washington St., Ste. 303 City: Iowa City Zip: 52240
Estimated number of attendees: 100,000,
Describe the eventlprogram and all activities that occurred: (see attached)
How did this program/event benefit the Iowa City area? 1) SotA Events drew approximately 100,000 to
downtown Iowa City for the Jazz Festival approximately 30% of attendees are from out-of-town bringing in
tourism dollars to the community' 2) SotA Events build community by removing barriers encouraging diversity
and team building activities 3) Estimated total impact of Arts Dollars to our commurnty = $2,194,000.00;
4) Many of our events feature local musicians artists and food vendors bringing additional revenue to these
local individuals and groups We also provide numerous opportunities for the young people of the area to
perform in a variety of environments including musical performances dance theater and martial arts
demonstrations.
Major Expenses
Description Amount
Staff $86,000
Office overhead $37,500
O erations & Promotion $108,000
Entertainment $126,300
Misc. Ex enses $25,000
Total Budget for EvenUProgram $360,300
IP7
-......_
CITY OF IOWA CITY
Revenue Sources
Description' Amount
City Funding $ 60,000
Grants $19,000
S onsors $157,750
Donations $37,000
Sales & Vendor Fees $91,200
Total Funding for Program $364,950
'List public aria private organizations, sale or sterns, eic.
Signature:
~~~ ~~
Title: Executive Director Date: 12/30/09
This application must be filled out completely. If more space is necessary an additional page may be submitted. Please
submit this form to the City Manager's office within 30 days upon conclusion of your event/program.
Dale E. Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Please call the City Manager's Office at 356-5010 if you have questions.
FINAL REPORT FOR COMMUNITY EVENT AND PROGRAM FUNDING
Summer of the Arts 2009
Completed 12/30/09 by Lisa Barnes, Executive Director
Festivals:
A. Friday Night Concert Series -May 21-September 11 featuring Johnson-County based musical acts
with a wide variety of styles. Each week approximately 1000 people filled the Pedestrian Plaza to hear some of
the best local musicians. Two bands were rained out and offered to play in September for free.
B. Free Movie Series -June 13 -August 22 featured a variety of feature films drawing approximately
300-500 people weekly.
C. Iowa Arts Festival -June 5-7; estimated attendance 35,000
• National Musical Acts on the Main Stage June 5 & 6
• Local Musical Acts on the Main Stage June 6 during the day
• A wide variety of performers on the Family Stage June 6 &
• Global Village on June 6 teaching kids about other cultures
• Children's Day on June 7 featuring a variety of interactive activities for kids
• Fine Art Fair with 145 regional and local artists on June 6 & 7
• Culinary Row featuring a variety of local food vendors offering cuisine from different cultures
D. Iowa City Jazz Festival -July 3-5; estimated attendance 40,000
• National, regional and local musical acts on the Main Stage July 3-5
• Local and Regional musical acts on the three side stages -Youth, College and Local
• Culinary Row featuring a variety of local food vendors offering cuisine from different cultures
• Approximately 10-15 Arts and craft booths
E. Sand in the City -August 28-30; estimated attendance 15,000
• Featured 12 teams who built sand sculptures for the public to vote on their favorites (team-building)
• Musical entertainment featuring local bands (including the Friday Night Concert Series performance)
• A Kid's Zone with both free and paid activities including a large "sand pit" for the kids to play in (geared
toward younger families and kids more than other festivals)
• Culinary Row featuring a variety of local food vendors offering cuisine from different cultures
The Big Read -January 31-early March
This program will provide a variety of activities to encourage leisure reading in the Johnson County Area. We
received a grant from the National Endowment for the Arts and Arts Midwest to hold this program in Iowa
City. Partner organizations include:
• Johnson County Senior Center
• City Circle Acting Company
• Iowa City Community School District and Regina High School
• Iowa City Area Chamber of Commerce
• Johnson County Historical Society
• Kirkwood Community College
• Oakdale Correctional Facility
Activities will include:
• Junior High/High School Student activities
• Theatre group performances
• Ray Bradbury film festival
• Promotion through local businesses
• Book discussion groups
• English-as-a-second-language activities with Spanish speaking adults
• Intergenerational activities
• A keynote presentation
• Panel discussions
EXT b THE REAM
FOUNDATION
~ UPTOWN BILL'S
Dear Matt,
IP8
4oi S Gilbert St.
Iowa City, IA
5zz4o
Congratulations on your selection as mayor of our great city. I look forward
to your leadership in the coming years.
It is amazing to realize we (the Extend the Dream Foundation) are soon to
complete our ninth year as anon-profit serving persons with disabilities.
Even I have been struck by how well things have gone. This is our year to
turn the corner of sustainability - we will be hiring a new Director in July,
we have a contract for accounting services to help us professionalize our
financial management and we hope to fund the purchase of a permanent
location for Uptown Bill's small Mall, our most successful social service
venture. We are giving support to dozens of people with disabilities and
dozen more of people struggling with recovery issues on a daily (365 days a
year) basis. I plan to stay on as a volunteer after a new paid director is hired
for as long as my health and worth to the organization continues.
I have enclosed a copy of our eighth annual report for your scrutiny and a
notice of a memoir I have written as a fund raising ei~ort for the Foundation.
I have appreciated your support over these past years.
Sincerely~,~e~--`
,,..
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T om s Walz, Executive Director, Extend the Dream Foundation
1/5/10
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Extend the Dream Foundation 8th Annual Report
INTRODUCTION
This is the eighth year since Extend the Dream Foundation (EDF) opened the small Mall
at 401 S. Gilbert St., though its history dates back to the founding of Wild Bill's Coffee
Shop in 1974 on the University of Iowa campus. Since 2001, the project has grown from
the four initial micro-enterprhe othertbuildmgssinclude the eCommer e Center at 2203 F
out among three buildmgs. T
St. and the Mick's Workshop buildings at 2218-2220 F St.
The EDF organization is part of the legacy of Bill Sackter, a mentally challenged man who
came to Iowa City in 1974, soon to become the proprietor of his own Wild Bi11s~Coffee Shop
on the UI campus. Little then did we know that he would go on to become the subject of three
major films (Bill, Bill On His Own, and A Friend Indeed: the Bill Sackter Story) and the
inspiration for our program. EDF was founded to carry on the work of helping persons with
disabilities gain independence via employment through entrepreneurship, and continues to
move forward in the tradition and spirit of Bill Sackter.
THE EXTEND THE DREAM MISSION
The mission of EDF is to help low income persons- those. with disabilities as well as
retired elderly- launch and operate micro-enterprises of their choosing, and through a
supporting volunteer and media program inform the public on the general issues pertinent
to aging and disability.
GOVERNANCE
Asa 501 C-3 non-profit organization, EDF is governed by a 14 member board of
directors, chaired by Jeff Edberg (commercial realtor). Other directors include Mercedes
Bern Klug (social work professor), Mitch Rotman (research assistant), Charles Skaugstad
(business owner), Jeff Larson (investor), Jeff Portman (rabbi), Kevin Mellerj bM nlyn
Anne Leahy (assistant county attorney), Phil Jones (retired academic officer ,
Austin (public assistance coordinator), Carol Fisher (retired social worker), Eugene
Mathews (retired missionary), Anne Galbraith (student), Kelly Anne Kampe
(student), Barry Morrow (screen writer) and the Board consultant ,Darryl Wyrick
(president emeritus of The University of Iowa Foundation} .
CURRENT MICRO ENTERPRISES ,,~
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The Organizational Chart above shows the nine businesses and related proj~tha~'e
operated through the Extend the Dream Foundation., along with the namese cent `"'
owners. --+~ ~'
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Two of the businesses were 2008-09 start-ups: Matt's Music Shoppe and the~clc~'
House Media Productions. One small business, the Framery, closed dorm pert/ d•
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PROFIT AND LOS'S PICTURE
All of the micro-enterprises, except one, operate as non-profit enterprises under the tax
exempt status of EDF. Not all are expected to be profit producing, since the purpose of
their enterprise is "service" to the disability group and the community, or what we call
social entrepreneurship. While the goal is to sustain and support the small businesses and
their sponsors through earnings, this is viewed collectively, rather than by the
profitability of each individual enterprise that operates under the EDF umbrella.
The following summarize the profit and loss of each ofthe active businesses:
Uptown Bill's Ice Cream and Coffee Shop
Gross Income: 28,922.95
Gross Expenses: 30,192.30
Net Income: -1,269.25
Bill's Bookmark
Gross Income: 13,841.14
Gross Expenses: 14,568.68
Net Income: -727.54
Mad Hatter Room
Gross Income: 6,596.34
Gross Expenses: 6,471.00
Net Income: 125.34
Sackter House Media Productions
Gross Income: 1,209.46
Gross Expenses: 1,442.31
Net Income: -232.85
e Antique Shoff/Mick's Workshop
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Gross Income: 86,510.21 ~ ;°
Gross Expenses: 89,121.28
`
Net Income: -2,611.07 ~
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RAMP-Chore ~ .,~
Gross Income: 52,106.16 q`~ ~
Gross Expenses: 53,474.89 ~ ~ rv
Net Income: -1,368.73 w
Matt's Music
Gross Income: 1,504.60
Gross Expenses: 1,028.50
Net Income: 476.10
2
TOTAL INCOME FROM ACTIVE BUSINESSES ............................ $190,690.86
In addition, the EDF Operating Account received and expended funds to and from a
variety of sources, as follows:
Extend the Dream Foundation Operations Office
Gross Income: 72,035.05
Gross Expenses: 50,128.21
Net Income: 21,906.84
Below is a revenue table for the active businesses, comparing total income between the
2008-09 fiscal year and the preceding 2007-OS period:
Fiscal Year Comparison 07-08 & 08-09
Gross Revenue
Coffee Shop
Bookmark
Mad Hatter
SH Media
Vintage/Workshop
Ramp
Music
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^ 2007-08
C*7 2008-09
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p 50000 100000
OTHER INCOME
In addition to the earnings, deficits in some areas (Small Mall) are addressed through
fund raising and grants. Among the major funding sources 2008-09 are the following:
Grants
City of Iowa City .......................................$2000
Community Foundation of JC ..........................2500
Johnson Co. Board of Supervisors ....................7200
Pilot Club ..................................................300
Optimist Club ................................................800
St.Thomas More Church ...................................400
Total Grants .....................................................................$13.200
Fund Raisers
River Run (student sponsored race} ...................$15,000
I Envision (charity golf tournament) ....................500
Total Fundraisers ...................................................................$15.500
Individual donations
General Operations (including film) .................................... $29,100
TOTAL OTHER INCOME(grants, fund raisers and donations) ................$57,800.
REVENUE BREAKDOWN BY SOURCE:
6%.
12
Earnings
Donations
Grants
Fundraisers
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ON VOLUNTEERS
For the past eight years we have operated the EDF program without relying on paid staff.
Partly this was by necessity, partly by philosophy. We wanted the community to partner
with the owners and employees with disabilities to operate and sustain their businesses
Volunteers provided a total of 6,740 hours of service in 2008 - 2009. Members of the
general community contributed 4,740 hours, persons with disabilities 500 hours, and
students another 1500 hours.
Breakdown of Volunteer Hours by Source:
Community
7%
Disabled
Student
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ON SPECIAL PROJECTS
In addition to its mission of small business development, the EDF also has taken on
several other responsibilities:
1. Management of the Sackter House: a rent to own new home owned by several
persons with disabilities and managed by EDF.
2. Providing the personnel with disabilities for Wild Bill's Coffee Shop at the
University of Iowa.
3. Sponsor of annual Ralston Creek Fair and Flea Market
4. Promotion of the new documentary "A Friend Indeed: the Bill Sackter Story"
~.
5
ON EQUITY AND LIABILITIES
At the end of June, 2008, the equity asset profile can be summarized as follows:
1. Savings Account - $49,000
2. Investment Account - 25,000
3. Equity Ecommerce building - $150,000
4. Equity in hick's Workshop buildings - 50,000
5. Vehicles owned (4) - 10.000
6. Workshop equipment - 7.500
7. Inventory - $30,000 (all businesses)
Major Liabilities 4
1. Mortgage Ecommerce - $50,000
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2. Mortgage hick's Workshop - $107,000 ~~ ~ .~
3. Line of Credit (movie) - 19,000 ~ E-, ~ ~
4. Line of Credit (hicks) - 7,000 ~~ -,~
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ON STAFFING
There were nine principal staff (owners/managers), the majority of whom have served
three or more years. The only new "owner" was Matt Sparks, of Matt's Music. Davcid
Morice transferred from co owner of the Bill's Bookmark to Editor in Chief of the
Sackter House Media Productions. One of the noteworthy strengths of this group was
their continuity, ranging from 3 years to 8 years in their positions. These are independent
conractors who work on a partial profit share basis.
In addition there were nineteen other persons who received pay during their year for their
Assignments in staffmg the ~contractorslwho work on a regular schedule otheBrs are job
Coffeeshop. Some are regular
specific workers.
The eCommerce training project has three additional independent contractors who work
part time in instructing the Internet sales classes.
Payment for contract services averages about $4500 a month
SUMMARY OF ~GHI,IGHTS
A) TWO NEW BUSINESSES STARTED (EDF)
B) FIVE NEW PUBLICA ENINGS OF DOCUMENTARY FILM
C) FOUR SPECIAL SCRE ~ FAIR AND FLEA MARKET
D) RECORD ATTENDANCE 8TH ANNU
E) SPECIAL AWA ~~H OF ARNINGIS~ n`I T~ SELL BUSINESSES
F) CONTINUED GR
STRATEGIC PLAN FOR 2009 - 2010
1. Locate an alternative building for Small Mall enterprises with attention open to
expanding student services.
2. Explore means of staffing EDF through finding ways to employ an associate
director and finance person.
3. Continue to promote the new documentary, pursing exposure through national
media.
4. Explore opportunities to underwrite a "micro-finance" program for graduates of
the eComrnerce training program and others interested in small scale self
employment.
5. Develop grants fund a community television program on disabilities.
ON INFORMATIONAL SOURCES
Directors email address: thomas-walz@uiowa.edu
EDF web site: uptownbills.org
Documentary web site: billsackter.com
address: 401 S. Gilbert St, Iowa City, Iowa 52240
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NEW BOOK ORDER FORM
SACKTER HOUSE MEDIA PRODUCTIONS
401 S. Gilbert St., Iowa City, Iowa 52240
To order "Memoirs of a Maverick Professor" by Tom Walz
complete the following and return with check or money order.
NAME
ADDRESS
CITY AND STATE/ZIP
Email address Phone
Check below:
1. Single copy @ $25, post paid ( )
2. Multiple copies @$20 each ( ) No. of copies ( )
3. Copy (ies) should be signed ( ).
If copies are to be signed to a specific person (s) please give needed information:
Thank you for your purchase. Proceeds to Sackter House Media, a non profit book
publisher, specializing in books by or about persons associated with disabilities.
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~'-`~~~~~~ E~QRANDU~
Date: January 6, 2010
To: City Council
From: Chris O'Brien, Transportation Services Director
Re: Parking Ramp Energy Efficiency Lighting Grant
The City of Iowa City's plan to upgrade lighting systems in its public parking ramps has gotten
approval from the State of Iowa Office of Energy Independence, which awarded the City
approximately $419,000 to help pay for part of the project. The grant will be used to replace
older lighting fixtures with more energy-efficient LED lighting in two City-owned ramps. LED
lights last twice as long, require less maintenance, and use less electricity.
The City has already completed installation of LED lighting in the Court Street Transportation
Center ramp. Next, the lighting in four additional ramps -Capitol Street, Dubuque Street,
Chauncey Swan, and Tower Place -will be replaced with LED technology. A new parking
facility that is planned as part of a new multi-purpose building to be built on the old St. Patrick's
School site will also feature LED lighting. The projects are part of a City-wide effort to invest in
and implement green, sustainable practices which often also provide substantial cost savings.
Staff believes this project may also encourage local businesses and residents to follow suit by
investing in new, environmentally friendly technology.
Cost of the total lighting project is $1,257,000 with an estimated $419,000 coming from the
grant. In addition, the City anticipates receiving rebates from MidAmerican Energy Company for
energy conservation improvements, although the amount of the rebate cannot be calculated
until the projects are completed.
Staff estimates that the cost savings from the new lights will be so significant that the City will
recoup the balance of the projects in just four years. After that, the City will continue to save
money on electricity bills with the LED lighting technology.
The grant is part of approximately $40.5 million that is being allocated for projects across Iowa
to help create an economically viable and environmentally sound energy future by reducing per
capita energy consumption by at least 25% by the year 2012. Funds were made available
through the American Recovery and Reinvestment Act.
Feel free to contact me at Chris-OBrien@iowa-city.org, or by phone at 356-5156 with any
questions.
Cc: Kris Ackerson
Marcia Bollinger
Jeff Davidson
Wendy Ford
Rick Fosse
Dale Helling
Jennifer Jordan
Brenda Nations
John Yapp
r
~~'I_,=,®~~ CITY OF IOWA CITY IP10
~' ~~- ~V 1
E~(~R1~1~ Dl~
M
Date: January 6, 2010
To: City Council
From: Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
The second round of demolitions is almost complete with 6 of the 7 homes being demolished.
To date, 28 properties have been purchased in the Parkview Terrace and Taft Speedway
areas. Out of the 28 properties, 18 have been demolished.
Iowa City is just a few days away from closing on their first acquisition in Parkview Terrace
using Community Development Block Grant funds. Offers have already been sent to 8
homeowners with the rest of the offers being sent in the next few weeks.
Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State
Jumpstart 3 funding for housing rehab/repair, down payment assistance and interim mortgage
assistance. A total of $1.42 million in State Jumpstart funding has been used to assist 65 flood-
impacted residential households and $802,000 in Federal Jumpstart funding has been used to
assist 17 households.
#- :rui1i.~~
CITY OF IOWA CITY IP11
MEMORANDUM
Date: January 6, 2010
To: City Council, Dale Helling, Rick Fosse, Jeff Davidson
From: Airport Staff and Airport Commission
Re: 2009 Annual Report
We are pleased to present to you the Iowa City Municipal Airport 2009 Annual Report.
The Iowa City Municipal Airport has completed the extension and reconstruction work on the
runway system at the Iowa City Municipal Airport. This effort was accelerated with the award of
an economic stimulus grant which provided funding for the Last reconstruction project.
We took forward to continuing our improvement program to the airport in 2010.
Respectfully,
ichael Tharp, C.
Operations Specialis
Iowa City Municipal Airport
CC: Airport Commission
Iowa City Municipal Airport
2009 Annual Report
Executive Summary
The Iowa City Municipal Airport is owned by the City of Iowa City, and operated by the Iowa
City Airport Commission which is appointed by the Mayor and City Council of Iowa City, Iowa.
The Iowa City Municipal Airport houses 84 aircraft which are maintained in: 59 T-hangars, 1
maintenance facility, 4 corporate hangars, 1 corporate building and 1 Fixed Based Operation
(FBO) maintenance hangar. Two runways of 5004 (7-25) and 3900 (12-30) feet are used to
contain approximately 36,000 operations annually.
Based on a 2009 Iowa Department of Transportation Economic Impact Study, the Iowa City
Municipal Airport contributes $11.2 million and 115 jobs in the local economy.
The Iowa City Municipal Airport operations budget for FY09 shows income of $423,968 and
expenses of $340,527 with additional expenses from FY09 carried over into FY10. Due to the
national economic downturn, operations at the airport declined with fuel sales falling from
approximately 9% as compared to FY2008 levels. General Levy support for operations for
FY09 was $130,000.
The Iowa City Municipal Airport received funds for capital projects from the Federal Aviation
Administration, and the Iowa Department of Transportation. These funds are used for projects
which maintain and enhance the facilities at the Iowa City Municipal Airport. In FY09 the Iowa
City Municipal Airport received 2 federal grants for projects. The Airport Improvement
Program (AIP) provided $1.7 million for the fiscal year. The Iowa City Municipal Airport was
one of only three airports in the state to be awarded an Economic Stimulus grants, and received
$1.8 million. Both of these grants were used to finished the phased replacement of the airport's
two runways. Additionally $182,000 has been received from the Iowa Department of
Transportation to use in the airports pavement maintenance and rehabilitation plans.
The City of Iowa City, and the Airport Commission partnered together to create and market the
Airport Commerce Park. In 2009 we have noted success in that area and approximately 50% of
the area has been sold. Funds from the sales of land have been used to repay the original
infrastructure debt which originally placed the road and utility services to the area.
The Iowa City Airport Commission has completed its planned reconstruction and extension of
the runways at the Iowa City Municipal Airport. Projects now will focus on enhancing services
and community involvement. The following projects are planned in the future: 1) a parallel
taxiway to the primary runway 7-25, which will allow lower instrument approach minimums; 2)
an expanded apron for parking during high traffic events; and 3) additional hangar space to better
accommodate all sizes of aircraft using the Iowa City Municipal Airport.
Iowa City Municipal Airport -Annual Report 2009 Page 2
AIRPORT BACKGROUND
The Iowa City Municipal Airport is located approximately 2 miles southwest of downtown Iowa
City. The immediate controlling responsibility for the Iowa City Municipal Airport is given to
the Iowa City Airport Commission. The Airport Commission consists of five voting members,
who are directly responsible for the planning, operation, and budget of the Iowa City Municipal
Airport. The Commission works collaboratively with Iowa City's elected officials and staff to
ensure safe, efficient, and effective use of the airport to support Iowa City and the surrounding
area.
The Iowa City Municipal Airport is one of the busiest general aviation airports in the Iowa with
over 35,000 flight operations annually. It is currently home to approximately 84 based aircraft
located in 59 T-Hangars, and 6 corporate hangars. These aircraft are used for charter flights,
corporate activity supporting local business, flight instruction, rental, pleasure, and charity
purposes. Additionally, thousands of flights in and out of the airport support important
community activities such as the organ transplant program and Air Ambulance flights at The
University of Iowa Hospital and Clinics, as well as economic development for the area. Local
businesses that also utilize the airport include ITC Midwest, Kum & Go, Family Video, Lear
Corporation, among many others
Existing airport facilities include 2 runways, the terminal building, a maintenance facility,
hangars, and aircraft fueling facilities, aircraft parking, tie down apron and vehicle parking area.
Runway 7-25 serves as the primary runway with a length of 5004 feet. Runway 12-30 serves as
a secondary crosswind runway and has a length of 3900 feet. The airport terminal building, built
in 1951, includes a pilot's lounge with wireless Internet access, a weather briefing room, a lobby,
a classroom, vending machines, a meeting room, and administration facilities for airport
management and a fixed based operator. The airport has a rotating beacon and lighted wind
indicator. The airport is equipped with a remote communications outlet (RCO) and Automated
Surface Observation System (ASOS).
The airport has been an important element in the Iowa City community since 1918 and in 1944
was placed under the control of the Iowa City Airport Commission by public vote. Since that
time, the airport has remained under the governance of the Airport Commission with fiscal
support from the City of Iowa City. The airport is included in the National Plan of Integrated
Airport Systems (NPIAS). The NPIAS identifies the Iowa City Municipal Airport as a general
aviation airport. As a designated NPIAS airport, the federal government currently provides
funding annually for eligible capital improvement prof ects at the airport. The State Aviation
System Plan identifies the Iowa City Municipal Airport as an Enhanced Service Airport.
Enhanced Service airports are classified as airports which serve nearly all general aviation
aircraft and are economic and transportation centers for the state.
Several businesses and University of Iowa enterprises are stationed at the airport. Jet Air, Inc. is
the fixed base operator with 26 employees, offering charter flights, flight instruction, aircraft
sales, rental, maintenance, fuel, and sale of aviation related merchandise. Hertz Corporation
serves local visitors and the surrounding area with rental cars available directly at the airport.
Numerous faculty members at the University of Iowa College of Engineering use the airport for
Iowa City Municipal Airport -Annual Report 2009 Page 3
federally funded research on aviation technology and atmospheric weather phenomena. This
research is primarily based out of the Operator Performance Laboratory located in building H
and includes 7 full-time staff and 5 full-time student workers.
AIRPORT VISION STATEMENT
"The Iowa City Municipal Airport, through the direction of the Airport Commission, will
provide a safe, cost-effective general aviation airport that creates and enriches economic,
educational, healthcare, cultural, and recreational opportunities for the greater Iowa City area."
AIRPORT MISSION STATEMENT
"The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of
Iowa City and meet the needs of stakeholders."
AIRPORT AND THE COMMUNITY
In a continuing effort to develop and maintain a relationship with the community, numerous
community events are held at the airport.
The SERTOMA fly-in pancake breakfast and car show headlines the annual events and was held
August 30, 2009. This event raises funds for use by the Service to Mankind (SERTOMA)
organization. Several thousand people attend this event which served nearly 2500 breakfasts.
The Iowa City Aerohawks held its annual winter radio controlled aircraft swap meet in January
which is one of the largest meets in the Midwest. This event takes place in the large maintenance
hangar.
ECONOMIC IMPACT STUDY
In 2009, the Iowa Department of Transportation conducted an Economic Impact Study for the
general aviation airports in the state of Iowa. That study determined that the Iowa City
Municipal Airport has an economic impact value that contributes 115 j obs and $11.2 million
worth of economic activity. Approximately $32 million in annual payroll is paid for the 115
jobs which are linked to the Iowa City Municipal Airport. Based on the economic activity, Iowa
City Municipal Airport ranks as the 4th largest general aviation airport in Iowa (IDOT "Iowa
Economic Impact of Aviation 2009")
Iowa City Municipal Airport -Annual Report 2009 Page 4
C~IRECTIifVt71P~E~T I i~l1~l.JCELI I TUTAL
tin-Airport Activity
G~n~eral Aviation
Visitors
Total
tin-Airport Activity and
~~noral Avratit~n
Visitors
C)n-Airport Activity and
~~n~rai Aviation
37.5 ~~.~ ~6~.0
40. (~ 17.0 51. ~
77.5 37.5 715.0
* Source: Iowa DOT, "Iowa Economic Impact of Aviation
BUDGET
The Airport Commission and staff continue to maintain an efficient operating budget which
provides the necessary services and repairs to support the airport infrastructure. The City of
Iowa City contributes funds to the airport for operations that totaled $130,000 for FY2009.
FY2010 estimates show the operations support to be $116,000 and then dropping to $100,000 for
FY11 and beyond. FY2009 also began the restructuring of the maintenance operations at the
airport as the long time maintenance employee retired. This retirement enabled the Airport
Commission to re-evaluate the maintenance operations and examine different methods of
completing the basic tasks of mowing, snow removal and general maintenance repair to the
airport. As a result, the Airport Commission entered into a contract with Jet Air to provide for
the maintenance and cleaning services for the airport. This served to both lower the costs of
maintaining the airport facility and to increase the numbers of maintenance workers without
increasing the operating budget. The final expenditures from the Airport Operations budget total
$340,527 though some other expenses have been carried over to FY2010 to be included with a
state grant award for pavement maintenance.
The Airport's revenue totaled $423, 968 but saw a nearly 9% reduction in fuel sales from 2008
levels, as a result of the shrinking national economy. Overall revenue increased above
expectations due to refunds from MidAmerican Energy for costs associated with the sales of
property in Airport Commerce Park.
Iowa City Municipal Airport -Annual Report 2009 Page 5
Fuel Sales Commissions
25000
20000
15000
10000
^ Estimated
~ 5000 ^ Actual
0
~ 0 ^ Difference
FY05 FY 6 FY07 FY08 FY09 FY10
-5000
-10000
-15000
Fiscal Year
Operations at the airport have fallen significantly as compared to previous years as a result of
both the downturn in the overall economy and the extensive reconstruction work which required
closure of both runways for periods during the peak flying season. Revenue affected by this
downturn is seen through the fuel sales at the Airport.
ECONOMIC STIMULUS AWARD
On February 17, 2009, President Obama signed the American Recovery and Reinvestment Act
of 2009 (Recovery Act, a/k/a "the stimulus"). The Recovery Act specifically includes $1.3
billion for projects and programs administered by the FAA. These programs will protect and
promote j obs through construction projects at airports and investments in FAA's air traffic
control infrastructure.
The Iowa City Municipal Airport became one of three airports in the state to receive funds from
this act. These funds provided $1.8 million to accelerate and finish the reconstruction of
Runway 12-30 in 2009. To date $1.6 million of those funds have been expended and it has
created over 7000 hours of additional construction work at the airport.
AIRPORT PROJECTS
Major airport projects are funded with partnerships from either the Federal Aviation
Administration or the Iowa Department of Transportation. Federal grants contribute 95% of the
prof ect costs and are typically associated with maj or pavement rehabilitation and upgrades. State
grants fund 70-85% of project costs, and are typically associated with minor pavement and
facilities repairs and upgrades. On average for every $1 used as a local match by the airport, the
airport is able to generate $20 dollars worth of improvements.
Iowa City Municipal Airport -Annual Report 2009 Page 6
FY2009 saw the majority of the
reconstruction phase activity which replaced
the remaining portions of runway 7-25 as
well as the entire runway 12-30.
Following these projects the runways have
some new dimensions accordingly as
detailed in the Airport's master plan with
Runway 7-25 measuring 5004x100 feet and
Runway 12-30 measuring 3900x75 feet.
These projects also included the
reconstruction of the intersection of the two
runways which resulted in a near shutdown
of airport operations. All fixed wing
operations were shut down for several
weeks.
The Airport Viewing Area continues to be a work in progress. Phase 1 was completed with the
installation of a covered shelter and walk way, as well as some picnic tables for users to enjoy
time outside and to watch the aircraft which utilize the airport. Bike racks have been installed in
the nearby parking lot to provide a place for bicycle traffic to rest. Planning for more equipment
to be in the area continues and calls for the construction of an observation deck as well as
additional historical information displays.
AVIATION COMMERCE PARK
The Airport, with city staff, continues efforts to develop land available in the North Airport
Commerce Park. Funds received from the sale or lease of this land have been used to pay off
city incurred debt for costs associated with the improvements of that land.
The University of Iowa purchased Lot 5 for use in relocating the University Aircare helicopter
facilities near the airport. This lot sold for $225,000 and resulted in the payoff of the
infrastructure loan that was made initially to improve the area's marketability.
FUTURE AIRPORT ACTIVITIES/PROJECTS
The Iowa City Municipal Airport continues to plan for the future. Utilizing state and federal
grants, as well as local improvement money, the Airport continues to refurbish and replace
existing facilities and expand operational capability.
The Iowa Department of Transportation has awarded the Iowa City Airport with a grant of
$182,155 to be used for pavement maintenance projects at the airport. This will be enhanced by
Iowa City Municipal Airport -Annual Report 2009 Page 7
nearly $60,000 of funds from the pavement maintenance funds that were saved in FY2009 and
FY2010 for maintenance work around the airport.
Enhanced Global Positioning System (GPS) approaches are scheduled for Iowa City with the
opening of the new runway. These approaches utilize the newest technology Wide Area
Augmentation System (WAAS) and will benefit the Iowa City Municipal Airport with more
precise approaches by aircraft. Pilots using this technology will be able to utilize the airport with
lower weather minimums increasing safety levels significantly. This approach was created and
published in January 2009.
~ - ~:~ , ~.
~ s
FAA Grant Pre-Applications are due annually in December and the airport will continue on its
planned rehabilitation schedule by submitting applications for parallel taxiway to runway 7-25
The Iowa City Airport Commission has received several comments from the public regarding
space constraints. The Airport is examining different ways to ease the space constraints.
Specifically, shortages are currently being felt in large aircraft storage, airport maintenance
equipment storage, and small to mid-size aircraft storage.
The Iowa City Airport Commission has begun the review and update of the 5 year strategic plan
which will carry the airport forward from FY2011-FY2015. Staff from the Planning and
Community Development office are assisting the Commission with this report.
The Airport Commission will continue to maintain and strengthen its relationship with City
Council, staff, and the surrounding community by keeping a focus on the mutual goals for the
Iowa City Municipal Airport.
Iowa City Municipal Airport -Annual Report 2009 Page 8
Airport Staff
Michael Tharp, C.M., Operations Specialist
Airport Commission
Janelle Rettig, Chairperson
Howard Horan, Secretary
Greg Farris
Minnetta Gardinier
John Staley
Respectfully Submitted,
Janelle Rettig, Chairperson
Iowa City Municipal Airport -Annual Report 2009 Page 9
IP12
Iowa City Police Department
P.A.U.L.A. Report -December 2009
(Possession of Alcohol Under Legal Age)
Business Name (occupancy] Monthly Totals Year-to-Date Totals PAULA Visit
(occu anc loads u dated Oct 'os) visits arrests visits arrests ear-to-date
808 Restaurant & Nightclub [176] 1 0 43 43 1.000
Airliner [223] 1 ' 0 39 22 0.564
American Legion [140] 3 0 6 0 0.000
Aoeshe Restaurant [156]
Atlas World Grill [165] i 8 0 0.000
Blackstone [297] 2 0 3 0 0.000
Bluebird Diner [82] ~
BIUe MOOSe (opened OCT; formerly Industry) 2 0 3 0 ~'~~~
Bob's Your Uncle [260']
Bo-James [200] 31 1 0.032
Bread Garden Market & Bakery [?]
[It's] Brothers Bar & Grill [556] 4 2 84 32 0.381
[The] Brown Bottle [289]
Buffalo Wild Wings Grill & Bar [189] 1 ', 0 4 0 0.000
Cafe Z [56]
Caliente Night Club [498] copenea MnR>
1 1
32
1
0.031
Carl & Ernie's Pub & Grill [92] 11 0 0.000
Carlos O'Kelly's [299]
Chipotle Mexican Grill [119]
[The] Club Car [56] 1 0 11 0 0.000
Colonial Lanes [502]
Dave's Foxhead Tavern [87] 3 0 0.000
David's Place (aka Dawit's) [73] 6 0 0.000
DC's [120] 26 8 0.308
[The] Deadwood [218] 1~ 0 11 0 0.000
Devotay [45]
' !~
1 0
15
0
0.000
s Pub [49]
Donnelly
[The] Dublin Underground [57] 1 0 12 0 0.000
[Fraternal Order of] Eagle's [315) i~ 2 0 0.000
EI Dorado Mexican Restaurant [104]
[BPO] Elks #590 [205]
EI Ranchero Mexican Restaurant [161]
Englert Theatre [838] _
Etc [178] 2 0 38 47 1.237
Fiesta Mexico (aka Farras) [200] ', 13 0 0.000
[The] Field House (aka Third Base) [420] 3 6 75 141 1.880
Firewater [114] 4 1 0.250
Formosa Asian Cuisine [149] 'i 6 5 0.833
George's Buffet 75] ' 5 0 0.000
Givanni's [158]
Godfather's Pizza [170]
Graze [49] 3 0 0.000
Grizzly's South Side Pub [265] 2 0 12 1 0.083
Guido's Deli [20]
Hawkeye Hideaway [94] 8 0 0.000
[The] Hilltop Lounge [90] 7 0 0.000
IC Ugly's [72] 10 0 0.000
India Cafe [100]
[The] Industry [436] 20 0 0.000
Jimmy Jack's Rib Shack [71] 3 0 0.000
Joe's Place [281] 1 0 20 0 0.000
Joseph's Steak House [226]
Kamodo Klub [144] ~~ 8 1 0.125
Kandv Land (1201 3 0 12 0 0.000
Karaoke La Reyna [78] 1 0 0.000
La Casa [300]
La Re na [49] 1 0 0.000
Linn Street Cafe [80] ',
Los Cocos [99] ' 86 0 0.000
Los Portales [161]
Martini's [200] ' 17 0 0.000
Masala [46]
Mekong Restaurant [89]
Micky's [98] 1 0 8 0 0.000
[The] Mill Restaurant [325] ' 3 0 0.000
[Loyal Order ofJ Moose [476] Y _
Monica's Italian Bistro & Pizzeria [160]
[Sheraton] Morgan's [231] 3 0 0.000
Motley Cow Cafe [82]
Okoboji Grill [222J
Old Capitol Brew Works [294] ' S 0 0.000
One-Eyed Jake's [299J 36 36 1.000
One-Twenty-Six [105]
Oyama Sushi Japanese Restaurant [87]
Pagliai's Pizza [113] _
Panchero's (Clinton St) [62]
Panchero's Grill (Riverside Dr) [95]
Piano Lounge [65) 11 1 0.091
[The] Picador [261J 10 0 0.000
Pints [180] 1 0 40 11 0.275
Pit Smokehouse [40]
Pizza Hut [116]
Pizza Ranch [226]
Qualit Inn/Highlander [971]
Quinton's Bar & Deli [149] 12 0 0.000
[The] Red Avocado [47]
Rick's Grille & Spirits [120]_ 2 0 0.000 _
Riverside Theatre [118]
Saloon [120] ' 9 1 0.111
Sam's Pizza [174] 4 0 0.000
[The] Sanctuary Restaurant [132] 3 0 0.000
Shakespeare's [90] 4 0 11 0 0.000
Short's Burger & Shine [56] 9 0 0.000
Sports Column [400] 4 6 65 95 1.462
Studio 13 [206] 12 0 0.000
[The] Summit [736] 2 5 83 167 2.012
Sushi Popo [84] 1 0 0.000
Takanami Restaurant [148) 2 3 1.500
TCB [250] 1 0 35 0 0.000
Thai Flavors [60]
Thai Spice [91]
Tropicana (aka Club Furia) [280] 43 1 0.023
T. Spoons [102]
Union Bar [854] 2 3 63 65 1.032
VFW Post #3949 [197] 1 0 1 0
[The] Vine Tavern [170] 6 0 0.000
Vito's [320] 4 3 43 12 0.279
Wig & Pen Pizza Pub [154] ___ 3 0 0.000
[Iowa City] Yacht Club [206] ! 13 0 0.000
Zio Johno's Spaghetti House [94]
Z'Mariks Noodle House 47
Totals: 50 ' 26 1235 695 0.563
Other PAULA at non-business locations: 8
PAULA Totals: 34 819
"includes outdoor seating area cunenrmonm yaa~-~o-~e~a
City of Iowa City
PROCLAMATION
IP13
Whereas, the U.S. Census Bureau is required by the Constitution of the United States of
America to conduct a count of the population and provide a historic opportunity for the
City of Iowa City to help shape the foundation of our society and play an active role in
American democracy; and
Whereas, The City of Iowa City is committed to ensuring every resident is counted; and
Whereas, more than $300 billion per year in federal and state funding is allocated to
communities and decisions are made on matters of national and local importance based on
census data, including healthcare, community development, housing, education,
transportation, social services, employment and much more; and
Whereas, census data determines how many seats each state will have in the U.S. House of
Representatives as well as redistricting of state legislatures, county and city councils and
voting districts; and
Whereas, the 2010 Census creates hundreds of thousands of jobs across the nation; and
Whereas, every Census Bureau worker takes a lifetime oath to protect confidentiality and
ensure that data identifying respond or their household not be released or shared for 72
years; and
Whereas, a united voice from businesses, government, community-based and faith-based
organizations, educators, media and others will allow the 2010 Census message to reach a
broader audience, providing trusted advocates who can spark positive conversations about
the 2010 Census.
Be it further resolved, we ask our citizens and local organizations to partner together to
achieve an accurate count; and that we encourage people in Iowa City to participate in
events and initiatives that will raise overall awareness of the 2010 Census and increase
participation among all populations.
NOW, therefore, be it resolved that I, Regenia D. Bailey, Mayor of the City of Iowa City
support the goals and ideals of the 2010 Census and will disseminate 2010 Census
information to encourage participation.
~~s~
~~ ,,~
,~1°~~"
Re is D. Bailey, Mayor
Signed in Iowa City, Iowa,
this 23`d day of December, 2009.
BUILDING PERMIT INFORMATION
December 2009
KEY FOR ABBREVIATIONS
.Type of Improvement
ADD -Addition
ALT -Alteration
REP -Repair
FND -Foundation Only
NEW -New
OTH -Other type of construction
Type of Use:
RSF -Residential Single Family
RDF -Residential Duplex
RMF -Three or more residential
RAC -Residential Accessory Building
MIX -Mixed
NON -Non-residential
OTH -Other
Page : 2 Clty Of IOWA Clty
Date : 1/4/2010 Extraction of Building Permit Data for
To :
From : 12/ 1 /2009
12/31/2009
Census Bureau Report
Tune Tune
Permit Number Name Address Imnr Use Stories Units Valuation
BLD09-00579 PATHWAYS, INC. 817 PEPPERWOOD LN ADD MIX 2 0 $400,000
ADDITION AND ALTERATION FOR MIXED USE BUILDING
Total ADD/MIX permits : 1 Total Valuation : $400,000
BLD08-00590 BETHEL AFRICAN METHOD 411 S GOVERNOR ST ADD NON 1 0 $500,000
ADDITION AND REMODEL FOR CHURCH
Total ADD/NON permits : 1 Total Valuation : $500,000
BLD08-00659 PHYLLIS H MILLER 1851 MELROSE AVE ADD RMF 0 0 $5,000
Conrete ramp
Total ADD/RMF permits : 1 Total Valuation : $5,000
BLD09-00678 CHARLES E HEATH 145 GLENN DR ADD RSF 0 0 $160,000
New permit to complete existing job
Total ADD/RSF permits : 1 Total Valuation : $160,000
BLD09-00651 GRANDVIEW LLC 332 S LINN ST #408 ALT MIX 0 0 $20,000
ALTERATION OF APARTMENT FOR RMF
Total ALT/MIX permits : 1 Total Valuation : $20,000
BLD09-00460 CITY OF IOWA CITY 80 STEPHEN ATKINS DR ALT NON 2
BASEMENT STORAGE AREA
BLD09-00689 LUCAS ELEMENTARY 830 SOUTHLAWN DR ALT NON 1
SPECIAL NEEDS RESTROOM
BLD09-00679 ENT MEDICAL SERVICES 2615 NORTHGATE DR ALT NON 0
CONVERT PATIENT EDUCATION ROOMS TO EXAM ROOMS
BLD09-00675 LARRY BELL 1565 S GILBERT ST ALT NON 1
RESTROOM FOR COMMERCIAL BUILDING
BLD09-00680 LEASH ON LIFE 432 HIGHWAY 1 WEST ALT NON 1
WALL OPENING INTO ADJACENT TENANT SPACE FOR ADDITIONAL STORAGE
Total ALT/NON permits : 5 Total Valuation
0 $88,057
0 $41,000
0 $16,000
0 $10,000
0 $1,200
$156,257
BLD09-00652 ALLEN HOMES INC. 104 WEST SIDE DR ALT RMF 3 0 $75,000
CONVERT 12 PLEX APARTMENTS INTO CONDOMIUM UNITS
FRONT ENTRY ADDITION
Total ALT/RMF permits : 1 Total Valuation : $75,000
BLD09-00664 MARLYS BOOTS & MARGA 2610 E COURT ST ALT RSF 0 0 $65,000
REMODEL 1ST FLOOR KITCHEN AND BATHROOM FOR SFD
Page : 3 City of Iowa City
Date : 1/4/2010 Extraction of Building Permit Data for
To : 12/1/2009 Census Bureau Re ort
From : 12/31 /2009 p
~_ Twe
Permit Number Name Address Imur Use Stories Units Valuation
BLD09-00682 BIG TEN HERKY LLC 816 CYPRESS CT ALT RSF 0 0 $45,000
BASEMENT FINISH, ALTERATION AND DECK FOR SFD
BLD09-00648 BOB HALL 748 GRANT ST ALT RSF 0 0 $37,900
REMODEL AND ADD PATIO DOOR FOR SFD
BLD09-00618 RYAN NIVER 743 TIPPERARY RD ALT RSF 0 0 $10,000
BASEMENT FINISH FOR SFD
BLD09-00660 JOHN D'AGATA 648 S GOVERNOR ST ALT RSF 0 0 $9,000
ADD 2 BATHROOMS TO SFD
BLD09-00700 TOM & JULIE SWANK 55 REDBUD PL ALT RSF 0 0 $4,000
REPLACE INTERIOR BASEMENT WALL WITH BEAM
BLD06-00344 ANDY & RENEE MILLER 1628 HOLLYWOOD BLVD ALT RSF 0 0 $1,050
CONVERT CARPORT INTO ATTACHED 1 CAR GARAGE FOR SFD
Total ALT/RSF permits : 7 Total Valuation : $171,950
BLD09-00658 CITY OF IOWA CITY 4748 420TH ST SE NEW NON 0 0 $369,630
193 FEET MONOPOLE ANTENNA TOWER AND EQUIPMENT BUILDING
Total NEW/NON permits : 1 Total Valuation : $369,630
BLD09-00641 ALLEN HOMES 104 WEST SIDE DR NEW RAC 1 0 $175,396
DETACHED GARAGES FOR TWELVE PLEX
8 CAR AND 10 CAR GARAGES
Total NEW/RAC permits : 1 Total Valuation : $175,396
BLD09-00656 GRANT & MARTA VAN BE 315 WOOLF AVE NEW RSF 2 1 $575,000
SFD WITH ATTACHED 2 CAR GARAGE
BLD09-00632 HENDRICKSON ENT INC 2 MARIETTA AVE NEW RSF 1 1 $435,698
SFD WITH ATTACHED 2 CAR GARAGE
BLD09-00673 BARRON SWENNING 4020 BUCKINGHAM LN NEW RSF 2 1 $321,080
SFD WITH ATTACHED 3 CAR GARAGE
BLD09-00624 DREW & JUDY DILLMAN 845 NORMANDY DR NEW RSF 2 1 $301,787
NEW SFD WITH ATTACHED 2 CAR GARAGE ELEVATED ABOVE FLOOD LEVEL
BLD09-00610 CHANGE BUILDERS LLC 1038 TIPPERARY RD NEW RSF 2 1 $291,922
SFD WITH ATTACHED 3 CAR GARAGE
BLD09-00655 SWARTZ, TWILA D 50 HICKORY PL NEW RSF 2 1 $258,718
SFD WITH ATTACHED 2 CAR GARAGE
BLD09-00672 SOUTHGATE HOMES 4121 RUTH ST NEW RSF 2 1 $250,000
SFD WITH ATTACHED 2 CAR GARAGE
BLD09-00662 BELKNAP CONSTRUCTION 3422 DONEGAL CT NEW RSF 1 1 $223,212
SFD WITH ATTACHED 3 CAR GARAGE
BLD09-00696 ARLINGTON DEVELOPMEN 256 ARLINGTON DR NEW RSF 1 1 $216,054
SFD WITH ATTACHED 3 CAR GARAGE
BLD09-00663 ARLINGTON DEV INC 28 COLCHESTER DR NEW RSF 1 1 $204,946
SFD WITH ATTACH3ED 3 CAR GARAGE
Page : 4 City of Iowa City
Date: 1/4/2010 Extraction of Building Permit Data for
To : 12/ 1 /2009
From : 12/31/2009 Census Bureau Report
Tune Tune
Permit Number Name Address Impr Use Stories Units Valuation
BLD09-00627 ANISTON VILLAGE LP 341 WESTBURY CT NEW RSF 2 1 $203,413
ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE
PUBLIC FUNDS
BLD09-00628 ANISTON VILLAGE LP 343 WESTBURY CT NEW RSF 2 1 $203,413
ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE
PUBLIC FUNDS
BLD09-00629 ANISTON VILLAGE LP 351 WESTBURY CT NEW RSF 2 1 $203,413
ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE
PUBLIC FUNDS UNIT HR
BLD09-00630 ANISTON VILLAGE LP 353 WESTBURY CT NEW RSF 2 1 $203,413
ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE
BLD09-00690 ARLINGTON DEVELOPMEN 59 WHITECHAPEL DR NEW RSF 1 1 $186,827
SFD WITH ATTACHED 3 CAR GARAGE
FINISHED BASEMENT REC ROOM
BLD09-00691 ARLINGTON DEVELOPMEN 69 WHITECHAPEL DR NEW RSF 1 1 $175,432
SFD WITH ATTACHED 3 CAR GARAGE
BLD09-00670 CAPITAL BUILDERS INC 2476 INDIGO DR NEW RSF 1 1 $154,580
SFD WITH ATTACHED 2 CAR GARAGE
PUBLIC FUNDS
BLD09-00692 ARLINGTON DEVELOPMEN 310 ARLINGTON DR NEW RSF 1 1 $153,612
SFD WITH ATTACHED 3 CAR GARAGE
FINISH FAMILY ROOM AND BATH IN BASEMENT
BLD09-00429 CAPITAL BUILDERS INC 35 THISTLE CT NEW RSF 1 1 $148,401
SFD WITH ATTACHED 2 CAR GARAGE-PUBLIC FUNDS
When permit fees are paid please contact Mike Marling for release of Temporary elect pole
Total NEW/RSF permits : 19 Total Valuation : $4,710,921
BLD09-00669 PHIL LAUNSPACH 18 S VAN BUREN ST REP MIX 2 0 $900
REROOF MIXED COMMERCIAL/RESIDENTIAL BUILDING
Total REP/MIX permits : 1 Total Valuation : $900
BLD09-00684 PATRICIA N WADE 1545 WILLOW CREEK DR REP NON 1 0 $110,000
Fire repair
BLD09-00671 WEST DES MOINES STATE I 229 S DUBUQUE ST REP NON 0 0 $81,000
REROOF COMMERCIAL BUILDING
Total REP/NON permits : 2 Total Valuation : $191,000
BLD09-00667 THOMAS GILL
FIRE REPAIR OF DUPLEX UNIT 1103 -OS PICKARD ST REP RDF 0 0 $36,700
Total REP/RDF permits : 1 Total Valuation : $36,700
BLD09-00643 SOUTHGATE DEVELOPMEN 1956 BROADWAY ST # 9A REP RMF 0 0 $2,000
DECK REPAIR FOR RMF UNIT
BLD09-00661 AVA BARDACH 415 S VAN BUREN ST REP RMF 0 0 $1,200
STAIR REPAIR FOR RMF
City of Iowa City
Page : 5
Date : 1/4/2010 Extraction of Building Permit Data for
To : 12/1/2009
Census Bureau Report
From : 12/31/2009
Tyt~e Type
Permit Number Name Address Imnr Use Stories Units Valuation
Total REP/RMF permits : 2 Total Valuation : $3,200
BLD09-00653 NANCY SPRINCE 229 MAGOWAN AVE REP RSF 0 0 $55,000
STRUCTURAL FLOOR FOR ATTACHED GARAGE
BLD09-00668 NORB PIENTA 2620 HICKORY TRL REP RSF 0 0 $2,500
4 EGRESS WINDOWS FOR SFD
Total REP/RSF permits : 2 Total Valuation : $57,500
GRAND TOTALS : PERMITS : 47 VALUATION : $7,033,454
IP15
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
DECEMBER 14, 2009 - 6:00 PM -INFORMAL
LOBBY CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Ann Freerks, Charlie Eastham, Michelle Payne, Elizabeth Koppes,
MEMBERS ABSENT: Josh Busard, Tim Weitzel, Wally Plahutnik
STAFF PRESENT: Bob Miklo, Jake Rosenberg, Sara Greenwood Hektoen
OTHERS PRESENT: None
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chairperson Ann Freerks.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
SUB09-00010: Discussion of an application submitted by Arlington Development, Inc. for
a preliminary plat of Windsor West Parts Two and Three, a 58-lot, 25.78 acre residential
subdivision located north of American Legion Road, south of Cumberland Lane, on
Buckingham Lane. The 45-day limitation period ends December 22, 2009.
Miklo introduced Jake Rosenberg, a graduate student in Urban and Regional Planning who will
be interning with the Planning Department. Rosenberg prepared and presented the staff report.
Rosenberg explained that Windsor West Parts One, Two and Three were approved as a
preliminary plat back in 2005. Only Part One, however, was approved for final plat. Parts Two
and Three expired after two years, and the applicant is reapplying for preliminary plat approval
for those two phases. Rosenberg said that as a result, the amended subdivision codes which
took effect in 2008 need to be applied to the remaining two phases of the subdivision.
Rosenberg said that the project complies with the Comprehensive Plan as it is low-density
residential. The proposed subdivision meets minimum zoning standards for lot size and
frontage.
Rosenberg said that one issue is the two connecting roads: Buckingham Lane in the south and
Cumberland in the north. Rosenberg said these streets were built at a standard requiring 50-foot
right-of-ways and four-foot sidewalks; new requirements are for 60-foot right-of-ways and five-
foot sidewalks. In order to maintain continuity with setbacks, Staff feels that those two streets
should avoid tapering and should stay at the 50 and five feet requirements. Other streets in the
development will conform to the 2008 standards.
The Parks and Recreation Department chose to accept Outlot C as a partial fulfillment of the
open space requirement. An additional area of land has also been donated to help connect to
Planning and Zoning Commission
December 14, 2009 -Informal
Page 2 of 5
trails and Scott Park. Fees will make up for the remaining open space requirements at the time
of final plat approval. Aper-acre fee will also be paid for water and sewer and for the
improvement of American Legion Road.
Eastham asked why the park is not marked on the preliminary plat. Miklo said there is a note on
the plat explaining the park location and definition. Eastham asked if there is a trail in Scott Park
that there is a plan to connect to. Miklo said the trail is not currently there but there is a plan for
one.
Payne asked if the house built on lot 91 will have to have a different setback due to the steep
slope. Miklo said it was not a sensitive slope so it would probably just be re-graded; he said he
believed it was not a natural slope but was part of the former golf course.
Eastham asked if it was correct that the sidewalks on Buckingham were 4-feet wide on both
sides. Miklo and Rosenberg said that was correct. Eastham asked if it would be possible to
have five-foot sidewalks even with a 50-foot right-of-way. Miklo said that it was possible, but that
it would minimize the ability to have street trees; Public Works also does not like to have
sidewalks that are inconsistent; they would rather have the width change at a logical spot, such
as at a four-way stop. Eastham said that the sidewalks on the other streets will be five-foot
sidewalks connecting to four-foot sidewalks. Eastham asked if the Commission can require five-
foot sidewalks on a 50-foot street. Eastham asked if to would not make some sense to require
the five-foot sidewalks somewhere along Buckingham Lane. Koppes said the tapering would be
a pain and she would not like it if she was the homeowner. Miklo said he would run the idea by
the Public Works Department, as they generally have an all or nothing approach to sidewalk
widths.
ANNEXATION /REZONING:
ANN09-00001 & REZ09-00006: Discussion of an application submitted by Moss Green
Development Corporation for annexation and rezoning of approximately 132 acres of
land near the intersection of Highway 1 and Interstate-80 from County Agricultural (C-AG)
to Interim Development -Research Park (ID-RP).
Miklo pointed out the property location on a map. He explained that the applicant owns property
within the Iowa City city limits that is zoned Interim Development -Office Research Park (ID-
ORP). When the zoning code was adopted in the 1980's it was anticipated that this parcel would
develop into something along the lines of NCS Pearson. However, currently the infrastructure
necessary for urban development is not in place: no sewer, water or roadway. The property
being proposed for annexation would provide the necessary access to create infrastructure to
allow the property to be developed.
The Comprehensive Plan includes the JCCOG Arterial Streets Plan, which includes the
Oakdale Boulevard study that was done a number of years ago. That study shows Oakdale
Boulevard connecting from Dodge Street to Prairie du Chien to Dubuque Street. This plan was
adopted as a very long-term plan; the City currently does not have the budget or the need to
build that roadway. However, the only way to get access to this land and develop it is through
that street connection. The applicant wants to bring the property into the city to allow the
construction of Oakdale Boulevard, which would allow the development of their other property.
Oakdale Boulevard is not currently in the Capital Improvement Program (CIP). The applicant is
looking into ways of getting the road built, one of which would be for the applicants to build the
Planning and Zoning Commission
December 14, 2009 -Informal
Page 3 of 5
road themselves; another possibility would be to have a Tax Increment Financing (TIF) district
designation that would allow for the applicant to be reimbursed for the cost of building Oakdale
Boulevard as the area is developed and the property taxes are generated. Miklo said that all is
up for negotiation and needs to be raised with the City Council.
Miklo said that there are a number of points in the Comprehensive Plan to look at prior to
making the decision on whether or not to annex. First, the area under consideration does not fall
into the long range growth boundary as is required for consideration of an annexation. Miklo
noted that the land that the applicant wants to develop does, however, fall within the boundary,
and can only be accessed via this property. Staff recommends the Commission consider
amending the growth boundary to allow the annexation. Miklo reminded Commissioners that
amending the Comprehensive Plan is a two-step process. The Commission will need to set a
public hearing for January 7 to consider amending the boundary.
The second consideration is that the proposed annexation must fulfill an identified need without
imposing an undue burden on the City. In this case, Miklo said, there has not been a lot of
development in this zoning in recent years. Miklo said this property has unique interchange
access. Miklo said there are questions as to whether the market exists for that much research
development property; however, if the applicant is willing to take the financial risk of building a
road then there is the possibility of increasing the city's tax-base if the market is in fact there.
The third test is whether or not control of the development is in the city's best interest. Miklo said
that the Oakdale Boulevard extension is in the Comprehensive Plan, and that the applicant's
willingness to be voluntarily annexed would provide a measure of control for the City in
determining the ultimate location of the road. Miklo said that the zoning should be ID-RP until all
necessary infrastructure is in place.
Miklo said that Staff recommends the annexation and rezoning be approved with the
understanding that there needs to be a plan for a roadway across this property in order for it to
actually develop. to order to accomplish this, a public hearing would have to be held on January
7, 2010 to amend the Comprehensive Plan. Greenwood Hektoen clarified that this meant the
Commission would be voting to defer on Thursday if they were following the Staff
recommendation. Payne asked if the Commission would make a motion on setting the public
hearing in addition to the motion to defer; Miklo said it would.
Miklo said that originally the applicant wanted everything south of the roadway annexed, but as
Staff looked at that plan they decided it made more sense to try to get both sides of the road
under the City's jurisdiction. Payne noted that otherwise the situation would wind up being like
Rohret Road where one side of the road is the City's and one side is the County's. Greenwood
Hektoen noted that in order for the annexation to be voluntary written permission from the
property owners needed to be received.
Payne asked for clarification on where to change the growth boundary to. Miklo said that further
study would have to be done, but for now, the property line would serve as the growth
boundary. Miklo said the original boundary used the creek as a natural boundary.
Eastham asked if it was correct that Staff believed the current sewer system has additional
capacity to serve 700 acres north of I-80 and all of the potential development south of I-80.
Miklo said that was correct.
Freerks asked if it was correct that before any development could occur the sensitive areas
Planning and Zoning Commission
December 14, 2009 -Informal
Page 4 of 5
review would have to be done. Miklo said that he had advised the applicant that until the
property was annexed and had the ability to get a road to it he should not go to the expense of
doing a sensitive areas plan.
Eastham asked if the annexation would automatically extend the Fringe Area Agreement. Miklo
said the Fringe Area Agreement says that the City will decide on a case by case basis in
consultation with the county; he said that Karen Howard had had a meeting with the County
today. Staff would advise the Commission on this at the next meeting.
Eastham asked about the conceptual alignment for the Oakdale Boulevard extension and
whether or not the Commission has any jurisdiction over its alignment or its design. Miklo said
that the Commission had some influence on its general location, in that at some point the
Commission did vote to add the plan to the JCCOG Plan and the Comprehensive Plan.
Eastham asked if Staff could reproduce some of the location study. Miklo said that the general
idea was to reserve that corridor for Oakdale Boulevard. He said that three or four alignments
were shown and that all of them had pros and cons. Eastham said his interest is in showing the
proposed alignment as matching one of those previously proposed.
COMPREHENSIVE PLAN ITEM:
Setting a public hearing for January 7, 2010, on an amendment to the Comprehensive
plan to amend the long-range planning growth area boundary to accommodate the
annexation proposed by the Moss Green Development Corporation.
Miklo said staff would provide a brief memo on this prior to the January 7 meeting.
ADJOURNMENT:
The meeting was adjourned at 6:36 p.m.
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IP16
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
DECEMBER 17, 2009 - 7:00 PM -FORMAL
CITY HALL, EMMA J. HARVAT HALL
MEMBERS PRESENT: Ann Freerks, Charlie Eastham, Michelle Payne, Wally
Plahutnik, Elizabeth Koppes, Josh Busard, Tim Weitzel
MEMBERS ABSENT: None
STAFF PRESENT: Bob Miklo, Jake Rosenberg, Karen Howard,
Sara Greenwood Hektoen
OTHERS PRESENT: Devon Yoder, Marina Usacheva, Wally Pelds
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 7-0 to recommend approval of SUB09-00010, an application
submitted by Arlington Development, Inc. for a preliminary plat of Windsor West Parts
Two and Three, a 58-lot, 25.78 acre residential subdivision located north of American
Legion Road, south of Cumberland Lane, on Buckingham Lane.
CALL TO ORDER:
The meeting was called to order at 7:02 p.m. by Chairperson Ann Freerks.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Devon Yoder, 4183 New Castle Drive, said that he lives in Windsor West, on the east side
where Fairway Golf Course used to be. Yoder questioned why sidewalks were not put in along
American Legion Road when Windsor Ridge and Windsor West were developed. Yoder said
American Legion Road is a main thoroughfare connecting the eastern part of the development
with Scott Boulevard. Yoder said there are sidewalks and walkways within the developments,
but there are none along American Legion Road. Yoder said he had grown up in Iowa City,
east of American Legion Road and has been surprised as the area developed that no sidewalks
were created. Yoder said that in warmer weather there are a lot of bicyclists, pedestrians, and
joggers. Yoder said the lack of sidewalks is a concern for families wishing to travel and recreate
along the very heavily trafficked road. Yoder said that his concern does tie in somewhat with
the agenda item concerning Windsor West. Yoder said that if even more homes are added to
Planning and Zoning Commission
December 17, 2009 -Formal
Page 2 of 11
the area the City will need to make plans to develop sidewalks along American Legion Road.
Miklo said that as the zonings for development along American Legion Road have been
approved, the City has noted that the road is not up to City street standards. As a result, the
City has required developers to pay into a fund for the future improvement of American Legion
Road. Miklo said he believes that the project is slated for the Capital Improvements Program
(CIP) for 2015 or 2016. Miklo said that when the City improves the road, sidewalks will be
added. He noted that priorities may shift as the project competes with other capital
improvement needs over the coming years, and that the City Council will be reviewing their CIP
in January 2010. He advised residents with concerns to get their comments about this issue to
the City Council via letter or a-mail in the near future, as such concerns could factor into where
the improvement of American Legion Road falls in the CIP.
Freerks advised Yoder to consider contacting other residents with concerns to make their
opinions know to the City Council prior to the CIP meeting. Miklo noted that the minutes of this
Planning and Zoning Commission meeting will also bring the issue to City Council's attention.
Eastham asked if it was not the case that part of the right-of-way for American Legion Road
remains under County jurisdiction. Miklo said that even so that has not in the past prevented
the City from working with the County to upgrade a road. Eastham said he had just been
wondering if the issue would be a County one as well as a City one if a large part of the right-of-
way remained under County jurisdiction. Miklo said that would be a detail that would be worked
out during the construction program.
Eastham asked if the trail system that the Parks and Recreation Department has planned will
serve as appropriate pathways for residents. Yoder said that there is a section of American
Legion Road that is about a third of a mile long stretching from Windsor West to Scott Boulevard
that presents the greatest hazard to pedestrians and cyclists. Miklo explained that the lack of
sidewalks is in part a consequence of "leap-frog" development; where development does not
occur contiguous to other development, but skips an area of land. Miklo said that this is
generally avoided; however, it was consciously done in the case of Windsor Ridge back in the
early 1990's. At that time, Miklo said, there was very little developable land on the east side of
town that was not in the hands of one or two developers. The City consciously decided to
annex land a little farther out to help spur the housing market and provide some options on the
east side. Miklo said that the lack of sidewalks along American Legion Road is a negative
externality that resulted. Miklo said that as the city grows, it will be important to weigh the
benefits and consequences of leap-frog development when considering whether or not to allow
it. Payne noted that it is very easy to send City Council an a-mail through the city website.
Marina Usacheva, 4402 Buckingham Drive, began to address the Commission on her concerns
regarding the Windsor West subdivision, but was advised to hold those comments until the
public hearing portion of the next agenda item.
SUBDIVISION ITEM:
SU609-00010: Discussion of an application submitted by Arlington Development, Inc. for
a preliminary plat of Windsor West Parts Two and Three, a 58-lot, 25.78 acre residential
subdivision located north of American Legion Road, south of Cumberland Lane, on
Buckingham Lane. The 45-day limitation period ends December 22, 2009.
Planning and Zoning Commission
December 17, 2009 -Formal
Page 3 of 11
Jake Rosenberg, planning intern, explained that the subdivision was formerly a golf course prior
to being zoned RS-5. In 2005, a preliminary plat for Windsor West Parts One through Three
was approved. That preliminary plat expired in 2007 with only Part One having obtained final
plat approval. Rosenberg explained that preliminary plats expire after two years to make sure
that changes in zoning and subdivision codes are applied to subdivisions. The applicant is now
seeking re-approval for Parts Two and Three. In 2008, new subdivision regulations were
adopted, so these new requirements will apply to this application.
Rosenberg said the subdivision complies with the Comprehensive Plan. The Plan identifies this
area as suitable for low density residential. Windsor West Parts Two and Three meet current
maximum density requirements, lot area requirements and lot frontage requirements.
Rosenberg said the original plat was approved under old standards in 2005, which required only
50 foot right-of-ways and four-foot sidewalks. The subdivision standards adopted in 2008,
require 60 foot right-of-ways and five-foot sidewalks for local residential streets. The increased
right-of-way is intended to allow sufficient room for utilities and street trees. Because
Cumberland Lane and Buckingham Lane leading into the subdivision have already been
constructed using the 50-foot right-of-way and four-foot sidewalks, Staff believes that it is
reasonable to continue those streets as they are. This will allow the maintenance of uniform
frontages and avoid tapering the right-of-ways and sidewalks in the middle of the neighborhood.
Other streets in the subdivision comply with current street standards. The Parks and Recreation
Commission has agreed to accept Outlot C as a partial fulfillment of the open space
requirement, and the owner has dedicated an additional swath of land to help facilitate the
connection to Scott Park. To fulfill the remaining open space requirements, the developer will
pay fees in the equivalent of .94 acres of open space at the time of final plat approval. At that
time, the developer will also be required to pay per-acre fees for water main extension, sanitary
sewers and the improvement of American Legion Road.
Freerks asked if Staff had talked with Engineering about requiring 5-foot wide sidewalks on
portion of Buckingham Lane, per Eastham's request at the informal meeting. Rosenberg said
that Forestry had said that that sidewalk width, which would be one foot into the public right-of-
way, would not be adequate for street trees. Miklo added that the 60-foot right-of-way was
adopted to allow for room for street trees. Miklo said that the City Forrester says that 6-feet is
the minimum space allowable for trees, and even then he does not feel it is sufficient room.
Miklo said that adding five-foot sidewalks in that area would make it difficult to add street trees.
If this was a new subdivision without existing streets, Miklo said, the new standards would be
more strictly enforced. It is because there are existing streets tying into the subdivision at lower
standards that the issue is somewhat murkier. Miklo said that going with the 60-foot right-of-
waywould make for some shallow lots in some areas.
Weitzel said that it was his understanding that the new subdivision code was attempting to limit
cul-de-sacs; he asked how that applied to this preliminary plat. Miklo explained that the code
basically discourages cul-de-sacs except where there are topographic considerations that would
warrant their use. In this particular case, Miklo said, there is one cul-de-sac; he said there does
not seem to be any real benefit in extending it. He said the cul-de-sac is a fairly short one with
only three lots on it, and did not seem a compelling reason for redesigning the whole
subdivision. Miklo said that the regulations actually say that cul-de-sacs should be avoided
except where topographic or existing street patterns warrant their consideration. He said staff
felt that this design meets that standard.
Freerks opened the public hearing and invited the applicant to speak. No representative for the
applicant was present, so Freerks invited other members of the public to speak.
Planning and Zoning Commission
December 17, 2009 -Formal
Page 4 of 11
Marina Usacheva, 4402 Buckingham Lane, said that her main concern with the opening of the
new subdivision and the extension of Buckingham Lane is that she is afraid it will compromise
the safety of the neighborhood's children. Usacheva said that nearly all of the homes on her
street have elementary-aged children. She said that right now the street is very quiet, and that
traffic primarily consists of neighbors only. Usacheva said the plan could make this a busy area,
with the potential for a bus route. She asked what the City's bus route plan for the area was.
Usacheva said that in 2007, the Windsor Ridge Homeowners Association voted not to include
Windsor Ridge West in its association. Usacheva said that residents of her streets would like to
know why the two subdivisions have to be connected and why Buckingham Lane needs to be
opened to through traffic. Freerks asked if Miklo would address Usacheva's concerns. Miklo
said that Arlington Drive is currently a collector street which runs from American Legion Road up
to Court Street. Arlington Drive is designed as a collector street, with no turns or stops in it. He
said that he would not anticipate the bus route changing from its current location on Arlington.
Miklo said that the idea is to create a network of streets in the subdivision so that any one street
is not overburdened; he said he believed the current plan is in line with that intention. Miklo said
that when Buckingham Lane was built it was designed to continue; that it is why it is a stub-
street and not a cul-de-sac. Usacheva said that this is one of the issues; when John Moreland
built her home and her neighbors' homes, no one told them that Buckingham would be open to
through traffic. Usacheva said that the dead-end street with a golf course next to it was one of
the attractions to their property. Freerks said she was disappointed that the applicant chose not
to use the Good Neighbor Policy and that there was no conversation with the neighborhood
association.
Freerks asked why Fairway Lane does not connect with Buckingham Lane and if there is a plan
for the two streets to connect at some point. Miklo said that Fairway lane and its subdivision are
currently in the County's jurisdiction; the plan is to connect the streets when the neighborhood is
annexed in the future.
Plahutnik asked if there are sidewalks on both sides of Buckingham Lane from its current stub
to American Legion Road. Miklo explained that there are sidewalks on the lots that have been
built upon. Sidewalks are not installed until each house is built, to avoid damaging them in the
construction process. The plan is for sidewalks on both sides of the street, Miklo said.
Plahutnik said that the presence of sidewalk should alleviate safety concerns because there is a
place for children to walk to and from school. Usacheva said that Arlington is a pretty busy
street presently and Buckingham is much narrower. Plahutnik noted that Arlington was
designed to carry more traffic.
Usacheva asked if someone could answer her question as to why the streets needed to be
connected at all. Miklo said that it is the City's policy and it is generally accepted, good urban
design to connect neighborhoods. Miklo said that without that policy it would be very difficult to
travel from one neighborhood to another, or to provide public services such as snow removal,
police and fire protection.
Plahutnik said that speaking for himself only, with the amenities of joining the City (sewer, water,
snow removal, and trash removal) comes connectivity to the City and your neighbors. Roads
connect all throughout town. Plahutnik said that kids walk back and forth to school in many
busy areas of town, and that, in fact, the traffic is often heaviest nearest schools.
Miklo added that when this project was first approved, Phase Two was to occur with the
extension of Buckingham Lane from the south. Phase Three was to be the eastern portion of
Planning and Zoning Commission
December 17, 2009 -Formal
Page 5 of 11
Buckingham as well as Sherwood Drive. The applicant is now proposing to reverse the order of
the phases. Phase 2 is now proposed to be the eastern 33 lots that would have access from
Buckingham Lane to the east. Miklo said that Staff had looked at the question of whether the
City should insist the order be reversed; however, transportation planners estimated that based
on the number of lots in the proposed Phase Two and the existing lots on Buckingham only
about 300 vehicle trips per day would be generated from that development, quite a bit lower
than the mid-point standard for a local street. Based on that, Miklo said, Staff saw no issue with
the changes in order of Phases Two and Three. The development of these two phases, Miklo
said, will not overburden the streets as designed. Plahutnik asked if it was the case that Phase
Two would happen next and Phase Three would occur at some undetermined time in the future;
Miklo said it was.
Freerks closed the public hearing and asked for a motion.
Eastham moved to approve SUB09-00010, an application submitted by Arlington
Development, Inc. for a preliminary plat of Windsor West Parts Two and Three, a 58-lot,
25.78 acre residential subdivision located north of American Legion Road, south of
Cumberland Lane, on Buckingham Lane.
Payne seconded the motion.
Freerks invited discussion from the Commission.
Eastham said he would like to respond to the street-connectivity question that was posed to the
Commission. He acknowledged the legitimacy of the concern, but said that he always hopes
that when people purchase a home on a street or in a subdivision there is clear information
given at that time about what is going to happen with that subdivision in the future.
Unfortunately, Eastham said, that seems not to occur sometimes. Regarding the inter-
connection between Arlington and American Legion Road via Buckingham, Eastham said that
public safety is served by the connection of those streets. Eastham noted that the design of
Buckingham does have some inherent speed control.
Freerks said she agrees with Eastham. She said she thinks that it is unfortunate that
information was not given to Usacheva fully or directly and that no communication has really
been made with the homeowners' association. She noted that the applicant was not present to
listen or respond to concerns about the subdivision and said that this was unfortunate. Freerks
said that if Usacheva wanted to she could still try to contact the applicant and have some
conversation, but that she was not sure it would really go anywhere at this time. Freerks said
that the City does like to see streets connect to one another and not have isolated sections of
the community. Freerks said she believed the street is designed in such a way that hopefully
speed will not be an issue. Freerks noted that her street is really quite busy and that her kids
still walk to school. She said that she also understood the concern when a person buys into a
situation believing it is one way and then has it changed. Freerks said that nonetheless, she will
vote in favor of the development because the plan is not that much different than the original
plan and that she feels it is probably best to continue the streets in the way that they were
originally outlined.
Weitzel said that it is regrettable that the Good Neighbor Policy was not taken up in this
situation. Weitzel said it may be that because the subdivision was already platted and approved
the developer did not see a need for it; however, Weitzel said, that gesture of extending an
opportunity to the residents to comment is an important one. Weitzel said he really hopes that
Planning and Zoning Commission
December 17, 2009 -Formal
Page 6 of 11
people will use the Good Neighbor Policy in the future.
There were no further comments.
A vote was taken and the motion was approved on a 7-0 vote.
ANNEXATION /REZONING:
ANN09-00001 & REZ09-00006: Discussion of an application submitted by Moss Green
Development Corporation for annexation and rezoning of approximately 132 acres of
land near the intersection of Highway 1 and Interstate-80 from County Agricultural (C-AG)
to Interim Development -Research Park (ID-RP).
Busard abstained from consideration of this application as he works for the County's Planning
and Zoning Department, which has worked with the City of Iowa City on this annexation.
Karen Howard explained that the Moss family has owned and farmed the land west of NCS
Pearson for many years. They no longer wish to farm the land, and have formed a partnership
to develop their property. Howard pointed out the property on a location map. Much of the
Moss farm has already been annexed into the city and been zoned Interim Development
Research Park (ID-RP). Howard said that the annexation is voluntary, meaning the property
owners have requested to be annexed into the city. The main reason for the annexation
request is to extend infrastructure -roads, sewer and water-to the developer's main piece of
property in order to develop it. Because NCS Pearson's property has already been developed
and because the only agreement for access to the property is farm access and there is no other
good place to extend a road, the property to the north needs to be annexed in order to get a
road to the main property.
Howard said there is a planned arterial street in that area. The Johnson County Council of
Governments (JCCOG) Arterial Street Plan, an element of the Iowa City Comprehensive Plan,
indicates that Oakdale Boulevard is planned to extend from Coralville to Iowa City, crossing
Dubuque Street, Prairie Du Chien Road and over to Highway 1. A location study was completed
in 2003 that generally described the acceptable range of alignments for extending Oakdale
Boulevard. This would be a long term roadway project, Howard said. While it is in the long
range transportation plan, the road extension is not included in the current CIP program. The
City has no current plans to fund or build the roadway. The applicants have yet to work out an
agreement with the City for construction of the roadway and extension of services. Until an
agreement is reached and a plan put in place to extend this infrastructure, Interim Development
zoning is recommended.
Howard said that the road and infrastructure must extend across properties not owned by the
applicant -Neal Llewellyn and the Catherine Chase Trust, which is administered by Hills Bank
for the benefit of Guy McFarland. Howard said that faxed statements have been received from
the Neal Llewellyn and Bonnie McFarland that they grant permission for a portion of their
properties to be annexed, however, official written permission from the trustee, Hills Bank, has
not been received. Howard said the Hills Bank Trust Committee would be meeting the following
week. Howard said there has been some confusion over exactly how much land the Llewellyn's
and the McFarland's have given permission to have annexed, whether it was a portion of the
land or the entire parcel. Staff recommends annexation of the entire parcel. One reason for this
is that with Oakdale Boulevard not yet being built, it is difficult to determine precisely where the
road alignment will be. It is also difficult to create a legal description for a parcel with a
Planning and Zoning Commission
December 17, 2009 -Formal
Page 7 of 11
boundary that won't be determined until the roadway is established. In addition, Howard stated,
it is good planning practice to include property on both sides of an arterial street inside the city
limits, so that any future development is consistent with the City's comprehensive plan and
zoning and subdivision regulations.
Howard noted that there are a number of sensitive environment features on the property in
question, including the Rapid Creek stream corridor and floodplain, woodlands, steep slopes,
and potential wetlands. Howard said that at present the city's growth area limit follows the creek
line. One requirement for an annexation is that a property falls within the City's growth area
limit. The current growth area limit was established several years ago with the knowledge that
the City could provide water and sewer services for a limited area north of the creek, but had not
yet established how far the City wished to grow in that area. Howard stated that there are
several reasons to consider a limited extension of the City's growth area limit to include the area
proposed for annexation: it is within the City's interest to allow the development of property that
has already been annexed into the city; the property cannot be developed unless a roadway
and other infrastructure is extended; it is in the City's interest to control land development
adjacent to major infrastructure investment such as the extension of Oakdale Boulevard.
Staff is recommending that the Commission set a public hearing for their next meeting to
consider a Comprehensive Plan amendment to extend the growth area to include these
properties.
The second criterion for annexation is that development in the area will fulfill an indentified need
without imposing an undue burden on the city. Howard said it is in the City's economic interest
to promote economic development of land that is already within the City Limits. This annexation
will make it possible to extend Oakdale Boulevard and to allow development of the Moss Green
property that is already in the city. However, Howard said, Staff is recommending Interim
Development (ID) zoning for this property because there is currently no plan to fund the
extension of the roadway. The Interim Development designation will not allow the property to be
developed until there is a plan for the development of infrastructure. Once a concrete plan is in
place, the property may be rezoned to a designation that allows development for urban uses.
The third criterion of annexation is that the control of the development is in the City's best
interest. Howard said it is in the City's best interest to control the property surrounding the
extension and construction of a major arterial street.
Howard said that the ID zone would be the appropriate zone at this time. She noted that the
applicant has indicated that in the future they wish to develop the property for office/research
park uses, which is consistent with the Comprehensive Plan. Howard cautioned that it should
nonetheless remain zoned Interim Development until infrastructure is in place or an agreement
is in place to extend the infrastructure within a specific timeframe.
Howard shared a map that illustrated the various alignments of Oakdale Boulevard that were
considered in the 2003 location study. She had also handed out excerpts of the location study,
which explained the various pros and cons of each of the alignments. The study did note that
there are a lot of sensitive features in the area which will make the roadway difficult to construct.
She noted that the preferred alignment identified in the location study is consistent with the
alignment being proposed by the developers.
With regard to extension of other City services, the City Engineer has determined that the
Highlander lift station has the necessary capacity to serve the area; and, the new water plant
Planning and Zoning Commission
December 17, 2009 -Formal
Page 8 of 11
also has considerable capacity to serve this area.
With regard to environmentally sensitive features, the development will have to be done in a
very thoughtful way. There are wooded areas, stream corridors, floodplains, steep slopes,
ravines and likely wetlands areas which will all need careful attention and be reviewed through
the sensitive areas ordinance. When the development plans progress to the point that rezoning
is warranted, a detailed sensitive areas development plan will need to be submitted and
reviewed.
Howard said that with all of the above in mind, Staff recommends ANN09-00001 & REZ09-
00006, an annexation into the city and rezoning of approximately 132 acres of land from County
Agricultural (C-AG) to Interim Development-Research Park (ID-RP), be approved subject to a
Comprehensive Plan amendment adjusting the City's growth limit to include the area being
annexed.
Eastham said that it looks to him like the road alignment shown in the annexation documents is
essentially the same as 3A in the road location study. Howard said that was correct; however,
she cautioned that the findings in the location report were preliminary and that only the
intersection points were actually fixed. Eastham asked if the other alignments were outside the
proposed annexation area. Howard said she believed that they were.
Freerks noted that prior to any development there would need to be a sensitive areas
assessment and a plan in place. Howard said that was correct; no clearing or construction until
the sensitive areas development plan was submitted and reviewed according to the City's
sensitive areas ordinance. Payne asked if the property would have to go through a platting
process as well. Howard said that was correct.
Eastham asked if Staff's position was that the agreement to annex should be contingent on the
owner agreeing to this particular road alignment. Howard said the annexation was strictly to get
the property into the city and that there is no agreement with the owner about the roadway.
Howard said the owner is still working out proposals about that and the City Council has no
funds budgeted for the project. Howard said that what will likely have to happen is for the
developer to convince the City Council to change its CIP budget to include funding for the road,
or to build the road using their own funds and negotiate an agreement with the City to be repaid
over time as development occurs. Miklo said the annexation itself does not commit the
developer or the City to building a road. Miklo said that Staff is unlikely to recommend approval
of a rezoning from interim development until there is a specific plan in place to build the road
and extend infrastructure to the property. Howard said that is why the ID zoning is
recommended. Payne pointed out that realistically the developers could not develop until a
road is built, but that if they waited for it to show up in the City's budget it could be several
years.
Eastham said that as he understands it the parcel could actually be rezoned with another
access roadway. Greenwood Hektoen assured Eastham that this agreement would not in any
way commit the City or the developer to building a roadway.
There were no further questions for Staff.
The public hearing was opened and the applicant was invited to speak.
Wally Pelds of Pelds Engineering Company, 2323 Dixon Street, Des Moines, spoke on behalf of
Planning and Zoning Commission
December 17, 2009 -Formal
Page 9 of 11
the applicant. Pelds said the application for annexation is the first step in a project they are
calling Moss Green Urban Village. Pelds said that this is the first step and there have been
public releases regarding what the developers would like to do. Pelds said that they see Iowa
City as a perfect fit for the kind of green technologies that a lot of companies and clients are
moving to. Pelds said he saw Iowa City as a kind of sister city to Austin, Texas, a city trying to
embark on a similar project. Pelds said Howard and Staff have been very helpful and
knowledgeable. Pelds said that it has been nearly fifteen years of trying to access the already-
annexed property. Pelds said bringing in the right businesses to grow the right way is what they
want to do in Iowa City. Pelds said they have met with all of the neighbors and used the Good
Neighbor Policy, and have gotten signatures of support for their project and for the Oakdale
Boulevard extension. Pelds acknowledged that this may be a long process. Pelds offered to
answer any questions from the Commission.
No one else wished to speak to this issue and the public hearing was closed.
Freerks asked for a motion. Payne asked if one motion could be made or if it was necessary to
do two. Miklo said it would be cleanest to do two motions.
Payne motioned to defer ANN09-00001 & REZ09-00006, an annexation to the city of Iowa
City and rezoning of approximately 132 acres of land from County Agricultural (C-AG) to
Interim Development -Research Park (ID-RP).
Eastham seconded the motion.
Freerks invited discussion.
Payne asked if this would be deferred indefinitely or if a date would be set. Miklo said it would
be deferred until January 7`h, the same meeting when an amendment to the Comprehensive
Plan's growth boundary would be considered. Freerks noted that both items need not be heard
in one meeting. She said if there is public interest, conversation or unanswered questions that
is fine because there are no deadlines to be met for this item. Payne said she just was trying to
ascertain if they would be done in one meeting.
A vote was taken and the motion to defer passed on a 6-0 vote (Busard abstaining).
COMPREHENSIVE PLAN ITEM:
Setting a public hearing for January 7, 2010, on an amendment to the Comprehensive
plan to amend the long-range planning growth area boundary to accommodate the
annexation proposed by the Moss Green Development Corporation.
Eastham moved to set a public hearing for January 7, 2010, on an amendment to the
Comprehensive plan to amend the long-range planning growth area boundary to
accommodate the annexation proposed by the Moss Green Development Corporation
Payne seconded.
There was no discussion on the matter.
A vote was taken and the motion was passed on a 6-0 vote (Busard abstaining).
CONSIDERATION OF MEETING MINUTES: November 16 ~ 19, 2009:
Planning and Zoning Commission
December 17, 2009 -Formal
Page 10 of 11
Freerks said she had a couple of small changes regarding some comments that she made, and
asked if she could a-mail those changes to Staff.
Koppes motioned to approve the minutes as amended.
Eastham seconded.
The minutes were approved 6-0 (Busard not present at time of vote).
ADJOURNMENT:
Weitzel motioned to adjourn.
Koppes seconded.
The meeting was adjourned on a 6-0 vote (Busard not present at time of vote) at 8:05 p.m.
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COMPREHENSIVE ANNUAL
FINANCIAL REPORT
CITY OF IOWA CITY, IOWA
FOR THE FISCAL YEAR ENDED JUNE 30, 2009
PREPARED BY:
FINANCE DEPARTMENT
CITY OF IOWA CITY, IOWA
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CITY OF IOWA CITY, IOWA
TABLE OF CONTENTS
June 30, 2009
INTRODUCTORY SECTION
Pale
Table of contents ................................................................................................................................ 1
Letter of transmittal ............................................................................................................................ 3
City organizational chart .................................................................................................................... 10
City officials ....................................................................................................................................... 11
Certificate of Achievement for Excellence in Financial Reporting ................................................... 12
FINANCIAL SECTION
INDEPENDENT AUDITOR' S REPORT ......................................................................................... 13
MANAGEMENT'S DISCUSSION AND ANALYSIS .................................................................... 15
BASIC FINANCIAL STATEMENTS
Government-wide financial statements
Statement of net assets ................................................................................................................. 26
Statement of activities .................................................................................................................. 28
Fund financial statements
Balance sheet -governmental funds ............................................................................................ 30
Reconciliation of the balance sheet of the governmental funds to the statement of net assets .... 32
Statement of revenues, expenditures, and changes in fund balances -governmental funds ....... 33
Reconciliation of the statement of revenues, expenditures, and changes in fund balances of
governmental funds to the statement of activities ..................................................................... 35
Statement of net assets -proprietary funds ................................................................................. 36
Statement of revenues, expenses, and changes in fund net assets -proprietary funds ................ 39
Statement of cash flows -proprietary funds ................................................................................ 40
Statement of fiduciary assets and liabilities ................................................................................. 42
Notes to financial statements .......................................................................................................... 43
REQUIRED SUPPLEMENTARY INFORMATION
Budgetary comparison schedule -budget and actual -all governmental funds and enterprise ...
funds -budgetary basis ..................................................................................... 78
Budgetary comparison schedule -budget to GAAP reconciliation ................................... 80
Note to required supplementary information -budgetary reporting ................................... 81
Schedule of Funding Progress for Health and Dental Plans ................................................ 82
COMBINING AND INDIVIDUAL FUND STATEMENTS
Combining balance sheet -nonmajor governmental funds ............................................................ 84
Combining statement of revenues, expenditures, and changes in fund balances -nonmajor
governmental funds ...................................................................................................................... 85
Combining statement of net assets -nonmajor enterprise funds .................................................... 88
Combining statement of revenues, expenses, and changes in fund net assets -nonmajor
enterprise funds ............................................................................................................................ 89
Combining statement of cash flows -nonmajor enterprise funds .................................................. 90
Combining statement of net assets -internal service funds ........................................................... 92
Combining statement of revenues, expenses, and changes in fund net assets -internal service
funds ............................................................................................................................................. 93
Combining statement of cash flows -internal service funds .......................................................... 94
Combining statement of changes in assets and liabilities -agency funds ...................................... 96
CITY OF IOWA CITY, IOWA
TABLE OF CONTENTS
June 30, 2009
STATISTICAL SECTION (UNAUDITED)
Page
Net assets by component .................................................................................................................... 99
Changes in net assets .......................................................................................................................... 100
Fund balances -governmental funds ................................................................................................. 102
Changes in fund balances -governmental funds ............................................................................... 103
General government tax revenues by source ...................................................................................... 104
Assessed and taxable value of property .............................................................................................. 105
Property tax rates -direct and overlapping governments .................................................................. 106
Property tax budgets and collections .................................................................................................. 107
Principal taxpayers ............................................................................................................................. 108
Principal water system customers ...................................................................................................... 110
Sales history and total water charges .................................................................................................. 111
Principal sewer system customers ...................................................................................................... 112
Sales history and total sewer charges ................................................................................................. 113
Ratios of outstanding debt by type ..................................................................................................... 114
Ratios of general obligation bonded debt to assessed value and net bonded debt per capita ............. 115
Ratio of annual debt service expenditures for general bonded debt to total general governmental
expenditures ..................................................................................................................................... 116
Computation of direct and overlapping debt ...................................................................................... 117
Legal debt margin information ........................................................................................................... 118
General obligation debt annual maturity schedule ............................................................................. 119
Schedule of revenue bond coverage ................................................................................................... 120
Revenue debt annual maturity schedule ............................................................................................. 121
Revenue debt annual maturity by funding source .............................................................................. 122
Demographic and economic statistics ................................................................................................ 124
Principal employers ............................................................................................................................ 125
Full-time equivalent city government employees by function ........................................................... 126
Operating indicators by function ........................................................................................................ 128
Capital assets by function ................................................................................................................... 130
COMPLIANCE SECTION
Report on internal control over financial reporting and on compliance and other matters based on
an audit of financial statements performed in accordance with Government Auditing Standards.. 133
Report on compliance with requirements applicable to each major program and internal
control over compliance in accordance with OMB Circular A-133 ................................................ 135
Schedule of expenditures of federal awards ....................................................................................... 137
Notes to the schedule of expenditures of federal awards ................................................................... 141
Schedule of findings and questioned costs ......................................................................................... 142
2
December 14, 2009
To the Citizens, Honorable Mayor, Members
of the City Council and City Manager
City of Iowa City, Iowa
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CITY OF IOWA CITY
The Comprehensive Annual Financial Report (CAFR) of the City of Iowa City, Iowa (the City)
for the fiscal year ended June 30, 2009 is submitted herewith in accordance with the provisions of
Chapter 11 of the Code of Iowa. The City's Finance Department prepared this report.
Responsibility for both the accuracy of the data presented and the. completeness and fairness of
the presentation, including all disclosures, rest with the City. I believe the information, as
presented, is accurate in all material respects and presented in a manner designed to fairly present
the, financial position and results of operations of the City. All disclosures necessary to enable the
reader to gain an understanding of the City's financial affairs have been included.
This report consists of management's representation concerning the finances of the City of Iowa
City. Management assumes full responsibility for the completeness and reliability of all of the
information presented in this report. To provide a reasonable basis for making these
representations, management. of the City has established a comprehensive internal control
framework that is designed both to protect the government's assets from loss, theft, or misuse and
to compile sufficient reliable information for the preparation of the City's financial statements in
conformity with accounting principles generally accepted in the United States of America
(GAAP). Because the cost of internal controls should not outweigh their benefits, the .City's
comprehensive framework of internal controls has been designed to provide .reasonable rather
than absolute assurance that the financial statements will be free from material misstatement. As
management, we assert that, to the best of our knowledge and belief, this financial report is
complete and reliable in all material respects.
The CAFR reflects all funds of the City in accordance with standards set by the Governmental
Accounting Standards Board (GASB). In 1999, GASB adopted Statement No. 34, Basic
Financial Statements -Management's Discussion and Analysis -For State and Local
Governments. The final effective date for the implementation of GASB No. 34 for the City of
Iowa City was June 30, 2003. This report complies with those standards. This statement
significantly changes governmental financial reporting in order to bring it closer to a private
sector model.
Chapter 11 of the Code of Iowa requires an annual audit to be performed. The independent public
accounting firm of Eide Bailly LLP was selected by the City. In addition to meeting the
requirements set forth in Chapter 1 1, the audit was also designed to meet the requirements of the
Single Audit Act of 1996 and related OMB Circular A-133.
While, the financial statements are the responsibility of the City, the responsibility of the auditor
is to express an opinion on the City's financial statements based on their audit. The goal of the
independent audit is to provide reasonable assurance that the City's financial statements for the
fiscal year ended, June 30, 2009 are free of material misstatement. The audit is conducted in
accordance with generally accepted auditing standards and involves examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements; assessing the
accounting principles used and significant estimates made by management; and evaluating the
overall financial statement preparation.
The independent auditor concluded, based upon the audit, that there was a reasonable basis for
rendering an unqualified opinion that the City of Iowa City's financial statements for the fiscal year
ended, June 30, 2009, are fairly presented in conformity with GAAP. The independent auditors'
report on the basic financial statements and combining and individual fund statements and
schedules is included in the financial section of this report.
As a recipient of federal financial assistance, the City is responsible for ensuring that adequate
internal controls are in place to ensure compliance with applicable laws and regulations related to
these federal programs. These internal accounting and administrative controls are subject to
periodic evaluation by the City's management and the City is required to undergo an annual single
audit in conformity with the provisions of the Single Audit Act of 1996 and the U.S. Office of
Management and Budget (OMB) Circular A-133, Audits of State and Local Governments.
The results of the City's single audit for the fiscal year ended June 30, 2009 provided no instances of
material weaknesses in the internal controls or significant violations of applicable laws and
regulations based upon the audit of the basic financial statements. Information related to this single
audit, including the schedules of federal financial assistance, findings and questioned costs, and
independent auditors' reports on the internal accounting and administrative controls and
compliance with applicable laws and regulations are included in the compliance section of this
report.
GAAP require that management provide a narrative introduction, overview, and analysis to
accompany the basic financial statements in the form of Management's Discussion and Analysis
(MD&A). This letter of transmittal is designed to complement the MD&A and should be read in
conjunction with it. The City's MD&A can be found immediately following the report of the
independent auditors.
Profile of the Government
The City of Iowa City was incorporated April 6, 1853. The City is governed by a seven member
Council; each member serves afour-year term. Elections are held every two years allowing for
continuation in office of at least three members at each biennial election. The Council members are
elected at large, but three members are nominated from specific districts, and the four other
members are nominated at large. The Council elects the Mayor from its own members for atwo-
year term.
The City Council is the legislative body and makes all policy determinations for the City through
the enactment of ordinances and resolutions. It also adopts a budget to determine how the City will
obtain and spend its funds. The Council appoints members of boards, commissions and
committees.
The City Manager is the chief administrative officer for the City and is appointed by the City
Council. The City Manager implements policy decisions of the City Council and enforces City
ordinances. In addition, the City Manager appoints and directly supervises the directors of the
City's operating departments and supervises the administration of the City's personnel system. He
supervises 555 full-time and 82 permanent part-time municipal employees and 446 temporary
employees, including a police force of 73 sworn personnel and a fire department of 56 firefighters.
The City owns and operates its water supply and distribution system and sewage collection and
treatment system with secondary treatment also provided. Virtually the entire City has separate
storm and sanitary sewer systems. The City operates a municipal off-street and on-street parking
system in the downtown area. Since 1971, the City has operated a transit system.
The annual budget serves as the foundation for the City's financial planning and control. All
departments of the City are required to submit requests for appropriation to the City Manager in
October. The City Manager uses these requests as the starting point for developing a proposed
budget. The City Manager then presents this proposed budget to the Council for review in
December. The Council is required to hold a public hearing on the proposed budget and to adopt a
final budget no later than March 15. The appropriated budget is prepared by fund, function (e.g.,
Public Safety), and department (e.g., Police).
The City adopts athree-year financial plan that includes both operations and capital improvements.
This three-year plan permits a more comprehensive review of the City's financial condition,
allowing analysis of the current and future needs and requirements. During preparation of the plan,
careful review is made of property tax levy rates, utility and user fee requirements, ending cash
balances by fund, debt service obligations, bond financing needs, capital outlay for equipment
purchases and major capital improvement projects. The state requires at least cone-year operating
budget. While legal spending control is exercised at a state mandated function level, management
control is set at the Department Manager level. Encumbrance accounting is utilized in all funds for
budgetary control. Encumbrances outstanding at year-end for the governmental fund types are
reflected as reservations of the fund balances. Appropriations that are not encumbered lapse at the
end of the year.
Information Useful in Assessing the Government's Economic Condition
The City's economic strength is based upon education, medical services, and diversified
manufacturing. The University of Iowa is the City's largest employer with almost 28,800
employees and the University of Iowa Hospitals and Clinics is the largest university-owned
teaching medical center in the United States. The City also has a significant number of private
employers who have a history of providing stable and increasing employment in the community.
The relative stability of the University of Iowa, coupled with the City's multi-sector base of
industrial and commercial interests, will continue to help insulate the City from the significant
negative economic impacts related to unemployment.
The City continues to see sustained production in our major local industries, such as ACT and NCS
Pearson. Continued economic development efforts involving the Iowa City and Coralville
Chambers of Commerce, local private interests, the University of Iowa and other surrounding
communities through participation as members of the Iowa City Area Development Group, have
proved positive with the retention and expansion of businesses. In addition, the corridor between
Iowa City and Cedar Rapids has been identified as one of the major growth areas for new business
development in the State of Iowa. Continued developments within Iowa City and the region have a
favorable impact upon the City's economy.
There have been budget challenges faced by the State of Iowa; however, the City's economy as a
whole continues to grow. The major employers have been able to maintain their workforce size.
The unemployment rate for Iowa City continues to remain low at 4.3°Io for the month of June
2009, as compared to 6.2°Io for the State of Iowa, and 9.5°Io for the national average. The City has
consistently experienced modest increases in assessed property valuations. The rate of new
housing construction slightly decreased in comparison to prior years with 114 new single-family
houses and 101 multi-family dwelling units added to the tax rolls for the year ended December
31, 2008. This, along with the low unemployment rate, continues to be indicative of the City's
relative economic stability.
The 2000 census population of Iowa City was 62,220. Based on the United States Census
Bureau, the population was estimated to be 67,831 in 2008; this represents a 9.0°Io increase.
In response to the current national economic recession, the American Recovery and Reinvestment
Act, signed into law by President Obama in February 2009, is designed to preserve and create
jobs and promote economic recovery, assist people impacted by the recession, provide
investments needed to increase economic efficiency, and stabilize state and local government
budgets. While Iowa City's housing market and unemployment has not felt the impact as greatly
as other areas of the country, the City has been able to utilize stimulus funds to complete projects
and strengthen the local economy. Iowa City has applied for funds totaling $43,663,000 and has
been approved for $6,359,000, with another $32,267,000 still pending. These projects vary from
resurfacing Highway 218 to reconstructing an airport runway and purchasing 3 new buses.
In addition, the State of Iowa's stimulus program, I-Jobs, is designed to create jobs, strengthen
the economy, and build a safer, stronger, greener and smarter Iowa. The City has applied for
$14,469,000 in I-Jobs funds and has been approved for $7,762,000, with an additional $6,605,000
pending. These funds will be used for projects including a fourth fire station and UniverCity
Neighborhood Partnership, a joint project between the City and the University of Iowa.
There are many signs that the City remains healthy and vibrant with great promise for the future.
The University of Iowa continues to add new buildings and facilities. The City continues to see
sustained production in major local industries. Industrial and commercial interests within the
community continue to thrive.
Major Initiatives
Iowa City continues to deal with the recovery efforts from the flood experienced in 2008. The
City of Iowa City was among several cities in Iowa that received a Presidential Disaster
declaration, which brought the Federal Emergency Management Agency (FEMA) technical and
financial assistance to Iowa City. These on-going efforts include relocation of the North
Wastewater Plant, constructing a pump station and stormwater outlets, as well as, flood gates, and
rebuilding the City's Animal Shelter. In addition, the City has received a Hazard Mitigation
Grant and Community Development Block Grant to acquire properties in the flood-impacted
neighborhoods.
The City is currently in the process of developing a general industrial park on the southeast side.
This project involves annexing and rezoning 180 acres of land and building the street, water, and
sewer infrastructure needed to support industrial businesses. This project is estimated to cost
$5,405,000 and will be funded through Tax Increment Financing. This project is scheduled to be
completed in phases, with the land being "shovel ready" for industries to build.
The City of Iowa City is in the planning process of constructing amixed-use parking facility
adjacent to downtown Iowa City. The mixed-use parking facility will include three components:
parking facility consisting of approximately 600 parking spaces, commercial space of
approximately 25,000 - 35,000 square feet, and 25 - 75 workforce housing units. The City is
hoping to work with a private partner to develop the commercial and housing spaces. As this is
still in the planning phase, the cost of this project is unknown, but it is anticipated that the parking
facility will be financed with bonds and the commercial and housing space will be funded by the
private developer in conjunction with the City. The City anticipates establishing an urban
renewal area for the purposes of allowing Tax Increment Financing of the commercial and
residential space.
Long-term Financial Planning
In preparing the financial plan for the three years ending June 30, 2013, the process of budget
balancing has been difficult. With the continued tax limitations imposed by the state (specifically
the residential rollback factor) and other federal and state regulations and mandates, the municipal
service needs for our growing community are becoming increasingly difficult to satisfy.
In balancing the budget for the three-year period, the City attempted to maintain service levels,
wherever practical. In addition, our planning has been directed at maintaining our current fiscal
strength and avoiding any erosion of that fiscal position, including the City's Aaa bond rating.
A continuing major objective in the three-year financial plan is to maintain or increase the City's
cash reserve position. In addition, procedures were adopted to allocate unreserved fund balances
between the contingency and undesignated fund balances. The contingency fund is available during
the fiscal year for unanticipated and unbudgeted expenditures, while the undesignated fund balance
is intended to be maintained as working capital. The City is committed to drawing from the
undesignated fund balance only in emergency situations. This unreserved fund balance allocation
along with specific budgeting techniques has allowed the City to increase or maintain fund balances
over the past year.
The City continues to pursue cooperative efforts with other local governments. Joint funding,
purchasing, planning and other efforts allow the City to meet mandates for new and improved
services in the future at the most reasonable cost. Joint cooperation currently encompasses
regional transportation planning, human services, solid waste management planning, a hazardous
materials response program, an enhanced 911 emergency communications system, community
relations, joint operation of an animal control facility and an indoor swimming pool facility, and
joint economic development efforts. While such cooperative efforts are not new in concept, the
City expects to enter into more agreements with neighboring governmental subdivisions, as well
as with the University of Iowa.
Awards and Acknowledgements
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement for Excellence in Financial Reporting (the Certificate) to the City of
Iowa City, Iowa for its Comprehensive Annual Financial Report for the fiscal year ended June 30,
2008. The Certificate is the highest form of recognition for excellence in state and local financial
reporting.
In order to be awarded the Certificate, a governmental unit must publish an easily readable and
efficiently organized Comprehensive Annual Financial Report, whose contents conform to program
standards. The Comprehensive Annual Financial Report must satisfy both accounting principles
generally accepted in the United States of America and applicable legal requirements.
The Certificate is valid for a period of one year only. The City has received the Certificate for the
last twenty four consecutive years. I believe our current report continues to conform to the
Certificate requirements and am submitting it to GFOA to determine its eligibility for another
certificate.
Responsibility and Acknowledgments
The Department of Finance prepared the Comprehensive Annual Financial Report of the City of
Iowa City, Iowa for the fiscal year ended June 30, 2009. The City Council, as required by law, is
responsible .for the complete and accurate preparation of the City's Comprehensive Annual
Financial Report. I believe that the information presented is accurate in all material respects and
that this report fairly presents the financial position and results of operations of the various funds
of the City.
The preparation of this report on a timely basis could not have been accomplished without the
efficient and dedicated services of the entire staff of the City's Finance Department. I would like to
express my appreciation to all members of the department who assisted and contributed to its
preparation. I want to especially recognize the contributions of the City's Controller, Robin
Marshall, Assistant Controller, Sara Sproule, Internal Auditor, Nickolas Schaul, Senior Accountant,
Justin Armatis and Payroll Accountant, Chris Hurlbert.
Also, I thank the Mayor, members of the City Council and the City Manager for their interest and
support in planning and conducting the financial operations of the City in a dedicated, responsible,
and progressive manner.
Respectfully submitted,
e
~~
Kevin O'Malley
Director of Finance
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10
CITY OF IOWA CITY, IOWA
LISTING OF CITY OFFICIALS
June 30, 2009
ELECTED OFFICIALS
Mayor
Council Member and Mayor Pro tem
Council Member
Council Member
Council Member
Council Member
Council Member
Regenia Bailey
Mike O'Donnell
Connie Champion
Amy Correia
Matt Hayek
Ross Wilburn
Mike Wright
APPOINTED OFFICIALS
Acting City Manager
City Clerk
City Attorney
Dale E. Helling
Marian K. Karr
Eleanor Dilkes
DEPARTMENT DIRECTORS
Director of Housing and Inspection Services
Library Director
Director of Planning & Community Development
Director of Public Works
Director of Transportation Services
Senior Center Coordinator
Fire Chief
Acting Parks and Recreation Director
Director of Finance
Chief of Police
Douglas W. Boothroy
Susan Craig
Jeff Davidson
Rick Fosse
Chris O'Brien
Linda Kopping
Andrew Rocca
Mike Moran
Kevin O'Malley
Sam Hargadine
11
Term Expires
January 1, 2012
January 1, 2010
January 1, 2010
January 1, 2010
January 1, 2012
January 1, 2012
January 1, 2012
Date of Hire
August 16, 1975
May 21, 1979
March 18, 1996
September 22, 1975
July 28, 1975
January 26, 1981
February 22, 1984
December, 29, .1997
March 20, 1995
July 14, 1978
September 26, 1983
August 19, 1985
August 29, 2005
Certificate of
Achievement
for Excellence
in Financial
l~ rti
City of Iowa City
Iowa
For iL5 ~:c~mprehet~sive Am1ua1
Fi~~t~ncia] le~rcrr'i
for 1:~tie Fisca] Year Fridec~
June ?,0, (}Q~
A Ce~rtificare of rLcluevement for E~rcelleiu.e iu Financia 1
I{.epor#in~ i~ pre~cnticd Yry the {in1'Cmmcnt Financ4 {)tliccts
Assuc~iaiion of the United Mates and C:auad a to
' government units and public ~n,ploye~ retir~n,e~rk
s~~tems whose crnnprchcnxi~~c annual #~nan~~ia1
rc~ort~ (L".A)-'Rs) achic~~c ~hc hi~h~s~
stsri,~rds in go~~ertur~enr flccoun#urg
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S I
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s~cti~,n: ha~~c iscat b~:t:n s4aL~j~ct~:~i ~cr tlic: tauciitil~.~4 prc~c;e;clur~s trpl~lie~i in the ttuciit ~ tliav b~rsic. fit~nc~ial
sr..7Cea77ents, and ~tccnrdingl~~, ~~~e exl?reg., r7n frF3rr~s~~ra i~r7 C}aer13.
~~~~
l~
Management's Discussion and Analysis
As management of the City of Iowa City, we present this narrative overview and analysis of the financial
activities of the City for the fiscal year ended June 30, 2009. This narrative is intended to be used in
conjunction with additional information that is included in the letter of transmittal, which can be found on
pages 3 - 8 of this report.
Financial Highlights
• The assets of the City of Iowa City exceeded its liabilities at the close of the fiscal year ending June 30,
2009 by $390,477,000 (net assets). Of this amount, $81,780,000 (unrestricted net assets) may be used to
meet the government's ongoing obligations to its citizens and creditors.
• The City's total net assets increased by $23,164,000 during the fiscal year. Governmental activities
increased by $15,572,000 and business-type activities increased by $7,592,000.
• At the close of the current fiscal year, the City's governmental funds reported combined ending fund
balances of $42,123,000, an increase of $1,702,000 in comparison with the prior year. Of this total
amount, approximately $24,470,000, or 58°Io was unreserved and is available for spending at the City's
discretion.
• At the end of the current fiscal year, the City's unreserved, undesignated fund balance for the General
Fund was $15,362,000, or 33% of total General Fund expenditures.
• The City's total debt decreased by $9,625,000, during the current fiscal year. The key factors to this
decrease were the refunding of bonds to take advantage of lower interest rates and the retirement of
bonds.
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the City's basic financial statements.
The City's basic financial statements are comprised of three components: 1) government-wide financial
statements, 2) fund financial statements; and 3) notes to the financial statements. This report also contains
other supplementary information in addition to the basic financial statements themselves.
Government-wide Financial Statements: The government-wide financial statements are designed to provide
readers with a broad overview of the City's finances in a manner similar to aprivate-sector business.
The statement of net assets presents information on all of the City's assets and liabilities, with the difference
between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful
indicator of whether the financial position of the City is improving or deteriorating.
The statement of activities presents information showing how the City's net assets changed during the most
recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the
change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in
this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes
and earned but unused vacation leave).
Both of the government-wide financial statements distinguish functions of the City that are principally
supported by taxes and intergovernmental revenues (governmental activities) from other functions that are
intended to recover all or a significant portion of their costs through user fees and charges (business-type
activities). The governmental activities of the City include Public Safety, Public Works (roads, traffic
controls, and transit), Culture and Recreation, Community and Economic Development, General Government,
and Interest on long-term debt. The business-type activities of the City include Airport, Cable Television,
Housing Authority, Parking, Sanitation, Stormwater Collection, Wastewater Treatment, and Water.
15
The government-wide financial statements may be found on pages 26 - 29 of this report.
Fund Financial Statements: A, fund is a grouping of related accounts that is used to maintain control over
resources that have been segregated for specific activities or objectives. The City, like other state and local
governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements. All of the funds of the City can be divided into three categories: governmental funds,
proprietary funds, and fiduciary funds.
Governmental Funds: Governmental funds are used to account for essentially the same function reported as
governmental activities in the government-wide financial statements. However, unlike the government-wide
financial statements, governmental fund financial statements focus on near-term inflows and outflows of
spendable resources, as well as on balances of spendable resources available at the end of the fiscal year.
Such information may be useful in evaluating a government's near-term financing requirements and is
typically the basis that is used in developing the next annual budget.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it
is useful to compare the information presented for governmental funds with similar information presented for
governmental activities in the government-wide financial statements. Both the governmental fund balance
sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a
reconciliation to facilitate this comparison.
The City has five major governmental funds: General Fund, Employee Benefits Fund, Community
Development Block Grant Fund, Other Shared Revenue and Grants, and Debt Service Fund. Information is
presented separately in the governmental funds balance sheet and in the governmental funds statement of
revenues, expenditures, and changes in fund balances for these major funds. Data from all other non-major
governmental funds is combined into a single aggregated presentation and are referenced under a single
column as "Other Governmental Funds". Individual fund data on each of these non-major governmental
funds is provided in the form of combining statements elsewhere in this report.
The City adopts an annual appropriated budget for all governmental funds as required by state statute. Budget
comparisons have been provided for the Governmental funds and the Enterprise funds, to demonstrate
compliance with the adopted budget.
The basic governmental funds financial statements can be found on pages 30 - 35 of this report.
Proprietary Funds: The City maintains two different types of proprietary funds. Enterprise funds are used
to report the same functions presented as business-type activities in the government-wide financial statements.
The City uses enterprise funds to account for its Airport, Cable Television, Housing Authority, Parking,
Sanitation, Stormwater Collection, Wastewater Treatment, and Water activities. Internal Service funds are an
accounting device used to accumulate and allocate costs internally among the City's various functions. The
City has four Internal Service Funds: Equipment Maintenance, Central Services, Loss Reserve, and
Information Technology. Because these services predominantly benefit governmental rather than business-
type functions, they have been included within governmental activities in the government-wide financial
statements.
Proprietary funds provide the same type of information as the government-wide financial statements, only in
more detail. Parking, Wastewater Treatment, Water, Sanitation, and Housing Authority Funds are considered
to be major funds and are reported individually throughout the report. The other three non-major enterprise
funds are grouped together for reporting purposes and listed under a single heading "Other Enterprise Funds".
Detailed information for each of the non-major funds is provided in the combining statements on pages 88 -
90. Individual fund data for the Internal Service funds is provided in the form of combining statements
elsewhere in this report.
The basic proprietary fund financial statements can be found on pages 36 - 41 of this report.
16
Fiduciary Funds: Fiduciary funds are used to account for resources held for the benefit of parties outside the
government. Fiduciary funds are not available to support the City's own programs and therefore are not
reflected in the government-wide financial statements. The City has two fiduciary funds: Project Green and
Library Foundation, which are maintained as agency funds.
The basic fiduciary funds financial statements can be found on page 42.
Notes to Financial Statements: The notes provide additional information that is essential to a full
understanding of the data provided in the government-wide and fund financial statements. The notes to the
financial statements can be found on pages 43 - 76 of this report.
Other Information: The combining statements referred to in the above paragraphs in connection with non-
major governmental funds, non-major enterprise funds, and internal service funds are presented immediately
following the notes.
Government-wide Financial Analysis
As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In
the case of the City, assets exceeded liabilities by $390,477,000 at the close of the fiscal year ended June 30,
2009.
By far, the largest portion of the City's .net assets reflect its investment in capital assets (e.g., land, building;
.machinery and equipment, improvements other than buildings, and infrastructure), less any related debt to
acquire those assets that is still outstanding. The City uses these capital assets to provide services to .its
citizens; consequently, these assets are not available for future spending. Although the City's investment in
its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt
must be provided from other resources, since the capital assets themselves cannot be used to liquidate these
liabilities.
City of Iowa City's Net Assets
dune ~a, zao~
(amounts expressed in thousaxu3s)
~i4VCTIIlttehtal ~LS1heSS-type
activities activities Total
zao~ zoos zaal~ zoos zaa~ zaas
Current and other assets $ 126,558 $ 118,167 $ 99,378 $ 95,730 $ 225,966 $ 213,$97
Capital assets 167,33D 157,273 254,404 257,034 421,734 414,307
Total Assets 293,918 275,440 353,782 352,764 647,700 625,204
Long-term liabilities outstanding 53,928 84,442 103,551 110,027 157,479 194,469
Current and other liabilities 64;725 61,305 5,019 5,117 b9,744 66,422
Total Liabilities 148,653 145,747 1D8,570 115,144 257,223 260,891
Net assets:
Invested incapital assets, net of
related debt 10D,741 87,723 162,211 160,330 262,952 245,453
Restricted 26,586 23,741 19,159 21,320 45,745 45,061
Unrestricted 17,938 18,229 63,842 55,970 81,780 74,199.
Total Net Assets $ 145,265 $ 129,693 $ 245,212 $ 237,620 $ 390,477 $ 367,313
17
A portion of the City's net assets (ll.5% or $45,745,000) represents resources that are subject to external
restrictions on how they may be used. The remaining balance of the unrestricted net assets (21.1% or
$81,780,000) may be used to meet the government's ongoing obligations to its citizens and creditors. At the
end of the fiscal year ended June 30, 2009, the City is able to report positive balances in all three categories of
net assets, both for the government as a whole, as well as for its separate governmental and business-type
activities.
Governmental Activities: Governmental activities increased the City's net assets by $15,572,000. The
increase in net assets of governmental activities is primarily due to expenditures for capital assets less
depreciation expense.
The following is a more detailed review of FY09's operation.
City of Iowa City's Changes in Net Assets
(amounts expressed in thousands)
Governmental Business-type
activities activities Total
2009 2008 2009 2008 2009 2008
Revenues:
Program Revenues:
Chages for services $ 6,701 $ 6,379 $ 36,227 $ 34,876 $ 42,928 $ 41,255
Operating grants and contributions 8,185 3,611 7,293 6,281 15,478 9,892
Capital grants and cont-ibutions 3,773 1,747 3,705 2,798 7,478 4,545
General Revenues:
Property taxes 47,085 43,400 - - 47,085 43,400
Road use tax 5,254 5,432 - - 5,254 5,432
Other taxes 1,489 1,435 - - 1,489 1,435
Earnings on investments 3,057 3,932 2,577 3,279 5,634 7,211
Gain on disposal of capital assets - - 360 1,260 360 1,260
Other 4,894 3,509 317 454 5,211 3,963
Total revenues 80,438 69,445 50,479 48,948 130,917 118,393
Expenses:
Public safety 20,730 20,504 - - 20,730 20,504
Public works 15,177 13,727 - - 15,177 13,727
Culture and recreation 9,574 13,460 - - 9,574 13,460
Community and economic development 8,726 1,850 - - 8,726 1,850
General government 7,600 7,433 - - 7,600 7,433
Interest on long-term debt 3,264 3,517 - - 3,264 3,517
Wastewater teatment - - 11,925 11,757 11,925 11,757
Water - - 9,185 8,804 9,185 8,804
Sanitation - - 7,296 6,868 7,296 6,868
Housing authority - - 7,238 7,374 7,238 7,374
Packing - - 4,489 3,913 4,489 3,913
Anport - - 693 560 693 560
Stormwater - - 1,223 1,072 1,223 1,072
Cable television - - 633 598 633 598
Total expenses 65,071 60,491 42,682 40,946 107,753 101,437
Change in net assets before transfers 15,367 8,954 7,797 8,002 23,164 16,956
Transfers 205 488 (205) (488) - -
Change in net assets 15,572 9,442 7,592 7,514 23,164 16,956
Net assets beginning of year 129,693 120,251 237,620 230,106 367,313 350,357
Net assets end of year $ 145,265 $ 129,693 $ 245,212 $ 237,620 $ 390,477 $ 367,313
18
Business-type Activities: Business-type activities increased the City's total assets by $7,592,000. The
increases in net assets were primarily in the Wastewater, Sanitation, and Airport funds. For all business-type
activities, revenues exceeded expenses by $7,797,000.
The graphs on the following pages represent a breakdown of revenue by source and expenditures by program
area for governmental and business-type activities.
19
Governmental Activities
FY2009 Revenue
by Source
Other Taxes ~'sc• Charges for
g~/o Other
services
10% 8%
Property taxes
59%
Grants and
Contributions
15%
Business-Type Activities
FY2009 Revenue
by Source
1Vlisc. Other
20
Grants and 6 °Io
Cpntri }r iti nnc
Governmental Activities
FY2009 Expenditures
by Program Area
(amounts expressed in thousands)
Public
24,000 Safety
22,000
20,000
18,000
16,000 Public
Works Culture and
14,000 Recreation
~ 12,000
c Econ Dev General
A 10,000 Govt
8,000
6,000 Interest
Expense
4,000
2,000
0
Program Area
Business-Type Activities
FY2009 Expenditures
by Program Area
(amounts expressed in thousands)
14,000
12,000
10,000
~ 8,000
s.
A 6,000
4,000
2,000
0
Program Area
Wastewater
eatment
ater
Housing
Authority
Sanitation
Parking
S tormwater
Airport Cable TV
21
Financial Analysis of the Government's Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related
legal requirements.
Governmental Funds: The financial reporting focus of the City's governmental .funds is to provide
information on near-term inflows, outflows, and balances of spendable resources. Such information may
be/is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve
as a useful measure of a government's net resources available for spending at the end of the fiscal year.
As of the fiscal year ended June 30, 2009, the City's governmental funds reported combined ending fund
balances of $42,123,000, an increase of $1,702,000 in comparison with the prior year. Of this total amount,
$24,470,000 constitutes unreserved fund balance, which is available to use as working capital for the General
Fund since property tax revenues are received only twice a year and the remainder is available to meet the
future needs of the City. The remainder of the fund balance (41.9°Io) is reserved to indicate that it is not
available for new spending because it has already been committed. This remainder has been committed 1) to
liquidate contracts and purchase orders of the prior period ($1,780,000), 2) to fund various debt service
payments ($11,759,000), 3) to fund employee retirement commitments ($2,236,000), and 4) restricted by
grant agreements ($1,566,000).
The General Fund is the chief operating fund of the City. As of the fiscal year ended June 30, 2009, the
unreserved fund balance of the General Fund was $15,362,000, while General Fund's total fund balance was
$15,917,000. As a measure of the General Fund's liquidity, it may be useful to compare both unreserved fund
balance and total fund balance to total fund expenditures. Unreserved fund balance represents 32.5°Io of total
General Fund expenditures ($47,250,000), while total fund balance represents 33.7% of that same amount.
The fund balance of the City's General Fund increased by $983,000 during the current fiscal year. This was
due to budget reductions and fee increases in response to the economic conditions.
The Bridge, Street, and Traffic Control Construction Fund had a deficit fund balance of ($1,883,000) as
compared to a deficit balance of ($1,595,000) in the prior period. This fund accounts for transactions relating
to the acquisition or construction of major streets, bridges, and traffic control facilities. The deficit is due to
capital expenditures. The City anticipates receiving funds from the Iowa Department of Transportation. If
not, bonds will be issued in 2010 to cover the capital expenditures.
The Debt Service Fund had a fund balance of $11,759,000, an increase of $3,068,000 from the prior year, all
of which is reserved for the payment of debt service (i.e. payment of general obligation principal and interest).
Proprietary Funds: The City's proprietary funds provide the same type of information found in the
government-wide financial statements, but in more detail.
The ending net assets of the enterprise funds were $238,102,000, a net asset increase of $7,282,000. This was
primarily due to an increase in unrestricted net assets. Of the enterprise funds' net assets, $162,211,000 is
invested in capital assets, net of related debt. Unrestricted net assets totaled $56,732,000, an increase of
$7,562,000 compared to the previous year.
The Internal Service funds showed net assets totaling $20,401,000 as of June 30, 2009, an increase of
$871,000 from the previous year.
Budgetary Highlights
The City presents budgetary information as allowed by GASB Statement No. 41. Budgets are based on nine
functional areas as required by state statute, not by fund or fund type.
22
The City had three budget amendments during the fiscal year, which is higher than our common practice of
two amendments. These amendments increased the expenditure budget by $132,920,000 to a total of
$274,133,000. This represented a 941% increase. The major increase was due to capital projects in
governmental and business-type funds due to timing of completion of projects and ongoing recovery from the
flood of 2008.
Capital Assets and Debt Administration
Capital Assets: The City's investment in capital assets for its governmental and business-type activities as of
June 30, 2009 amounts to $421,734,000 (net of accumulated depreciation). This investment in capital assets,
including land, buildings, improvements other than buildings, equipment, streets, bridges, trails, wastewater
and water systems, and other infrastructure represents the value of resources utilized to provide services to its
citizens. The City's investment in capital assets for the fiscal year ended June 30, 2009 increased by
$10,057,000 for governmental activities compared to the prior year and decreased by $2,629,000 for business-
type activities over the prior year.
The following table reflects the $421,734,000 investment in capital assets (net of accumulated depreciation).
City of Iowa City's Capital Assets
(net of depreciation)
(amounts expressed in thousands)
Governmental Business-type
Activities Activities Total
2009 2008 2009 2008 2009 2008
Land $ 17,483 $ 15,481 $ 25,783 $ 25,921 $ 43,266 $ 41,402
Buildings 44,973 43,645 74,866 77,703 119,839 121,348
Improvements other than
buildings 3,721 3,736 7,233 7,666 10,954 11,402
Machinery and equipment 12,389 12,420 9,265 10,304 21,654 22,724
Infiashuchue 74,458 69,997 131,052 124,641 205,510 194,638
Conshuction in progress 14,306 11,994 6,205 10,799 20,511 22,793
Total $ 167,330 $ 157,273 $ 254,404 $ 257,034 $ 421,734 $ 414,307
Major capital asset events during the current fiscal year included the following:
• Airport projects included runway design, grading, lighting, paving, and runway extension. Projects
completed during the year totaled $4,899,000 and projects remaining in construction in progress at fiscal
year end totaled $3,243,000.
• A variety of street and bridge construction in new residential areas and replacement and expansion of
existing infrastructure amounted to $5,180,000. This includes the continuation of the McCollister
Boulevard extension project at $4,342,000.
• The demolition and reconstruction of fire station #2 at a cost of $1,376,000 in FY09 plus prior year costs,
for a total cost of $2,860,000.
• Improvements to government buildings at a cost of $1,494,000.
Additional information on the City's capital assets can be found in Note 5 to the financial statements.
Debt Administration: At the end of the fiscal year, the City had total bonded debt outstanding of
$172,810,000. Of this amount, $84,995,000 comprises debt backed by the full faith and credit of the City.
23
However, 5.1% of this total, $4,341,000, is debt that serves enterprise funds and is abated by their charges for
services and 7.8% of this total, $6,660,000, is debt that will be paid with Tax Increment Financing revenues.
The remaining $87,815,000 represents revenue bonds secured solely by specific revenue sources.
City rf Iu~ra City°s fi3utstxuiding i~ebt
Cener~l Clbligx7tiQn and Ravenna Sands
(amounts expressed in thousands}
General obligation bonds
Reuenue bonds
Total
Gaverrunental
Aetivitie s
x[109 ~[]t18
$ 80,654 $ 82,177
$ 80,54 $ 82,177
Business-typ e
Activities
~O[19 ~Qil~
$ 4,341 $ 4,913
87,815 95,345
$ 92,15b $ .100,258
Total
~Ci09 ~00~
$ 84,995 $ 87,090
87,815 95,345
$ 172,810 $ 182,435
During the current fiscal year the City's total bonded debt decreased by $9,625,000.
The City issued $30,035,000 in General Obligation bonds during FY09. The bonds were used to finance the
cost of the City's 2009 Capital Improvements Programs and current refunding of $23,140,000 of general
obligation bonds. The refunding was undertaken to reduce total future debt service payments. The result of
the transaction is a reduction of $2,257,000 in future debt service payments and an economic gain of
$1,977,000.
The City continues to have the same excellent bond rating on its General Obligation bonds that it has had for
the past several years. This rating is given to those bonds judged to be of the best quality and carrying the
smallest degree of investment risks. The City's bond ratings by Moody's Investors Services, Inc. as of June
30, 2009 were as follows:
General obligation bonds Aaa
Parking revenue bonds A
Wastewater treatment revenue bonds A
` Water revenue bonds A
The City continues to operate well under the State debt capacity debt limitations.. State statute limits the amount
of General Obligation Debt outstanding to 5% of the assessed value of all taxable property in Iowa City. The
current debt limitation for the City is $214,042,000. With outstanding General Obligation Debt applicable to
this limit of $84,995,000 we are utilizing 39.7% of this limit.
More detailed information on debt administration is provided in Note 6 of the financial statements.
Economic Factors and Next Year's Budget and Rates
In May 2009, the voters of Iowa City approved a one cent local option sales tax. This tax will be collected for
four years beginning July 1, 2009. Based on current funding projections, the City Council has indicated that
the priorities for use of this. sales tax will be the elevation of Dubuque Street, including the reconstruction of
Park Road Bridge, and the relocation of the North Wastewater Plant. Sales tax proceeds will be used to
provide local match for available state and federal funding and to reduce our reliance on property tax and
increased user fees otherwise needed to fund such projects.
During the 2009 session, the Iowa State Legislature passed a law allowing cities to utilize franchise fee tax as
a reveriue alternative to property tax effective for FY11. The Iowa City Council has passed a local franchise
fee tax of 2% on natural gas and electricity to support addition public safety initiatives.
24
The City expects continued constraints by the State's property tax formula. The rollback on residential
properties negatively affects the City's general operating funds and without the potential for new revenue
sources, like those mentioned above, the City's opportunities for new initiatives are limited. The Council has
established a balance budget in the General Fund for FY10 that strives to maintain current service delivery
levels. The tax levy rate per $1,000 of taxable valuation for FY10 is provided below:
General Levy $ 8.100
Debt Service Levy 4.219
Employee Benefits Levy 3.637
Transit Levy 0.950
Liability Insurance Levy 0.420
Library Levy 0.270
Emergency Levy 0.257
Total City Levy $ 17.853
Requests for Information
This report is .designed to provide a general overview of the City of Iowa City's finances for all of those with
an interest in the government's finances. Questions concerning any of the information provided in this report,
or requests for additional financial information should be addressed to City of Iowa City, Finance
Department, 4I0 E. Washington Street, Iowa City, IA, 52240.
25
CITY OF IOWA CITY, IOWA
STATEMENT OF NET ASSETS
June 30, 2009
(amounts expressed in thousands)
Assets
Equity in pooled cash and investments
Receivables:
Property tax
Accounts and unbilled usage
Interest
Notes
Internal balances
Due from other governments
Inventories
Restricted assets:
Equity in pooled cash and investments
Capital assets:
Land and construction in progress
Other capital assets (net of accumulated depreciation)
Total assets
Liabilities
Accounts payable
Contracts payable
Accrued liabilities
Interest payable
Deposits
Due to other governments
Unearned revenue
Noncurrent liabilities:
Due within one year:
Employee vested benefits
Bonds payable
Due in more than one year:
Employee vested benefits
Other Post Employment Benefits Obligation
Notes Payable
Bonds payable
Landfill closure/post-closure liability
Total liabilities
Governmental Business-type
Activities Activities Total
$ 48,595 $ 50,184 $ 98,779
46,251 - 46,251
1,018 3,301 4,319
410 851 1,261
13,748 1,349 15,097
(8,596) 8,596 -
7,755 740 8,495
536 401 937
16,871 33,956 50,827
31,788 31,986 63,774
135,542 222,418 357,960
293,918 353,782 647,700
1,643 785 2,428
1,026 870 1,896
3,795 437 4,232
248 2,144 2,392
982 672 1,654
2,006 111 2,117
55,025 - 55,025
1,087 278 1,365
9,430 5,840 15,270
943 232 1,175
465 202 667
211 - 211
71,792 86,353 158,145
- 10,646 10,646
148,653 108,570 257,223
(continued)
26
CITY OF IOWA CITY, IOWA
STATEMENT OF NET ASSETS (continued)
June 30, 2009
(amounts expressed in thousands)
Net Assets
Invested in capital assets, net of related debt
Restricted for or by:
Employee benefits
Capital projects
Debt service
Other purposes
Bond ordinance
State statute
Future improvements
Grant agreement
Unrestricted
Total net assets
Governmental Business-type
Activities Activities Total
$ 100,741 $ 162,211 $ 262,952
2,236 - 2,236
10,960 - 10,960
11,759 - 11,759
65 - 65
- 16,125 16,125
- 802 802
- 272 272
1,566 1,960 3,526
17,938 63,842 81,780
$ 145,265 $ 245,212 $ 390,477
The notes to the financial statements are an integral part of this statement.
27
CITY OF IOWA CITY, IOWA
STATEMENT OF ACTIVITIES
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Program Revenues
Operating Capital
Charges Grants and Grants and
Functions/Programs: Expenses for Services Contributions Contributions
Governmental activities:
Public safety $ 20,730 $ 2,968 $ 1,723 $ 192
Public works 15,177 1,392 1,792 2,328
Culture and recreation 9,574 715 - -
Community and economic development 8,726 - 4,670 1,253
General government 7,600 1,626 - -
Interest on long-term debt 3,264 - - -
Total governmental activities 65,071 6,701 8,185 3,773
Business-type activities:
Wastewater Treatment 11,925 12,557 1 266
Water 9,185 8,107 15 132
Sanitation 7,296 8,286 607 -
Housing Authority 7,238 181 6,668 -
Parking 4,489 5,438 - -
Airport 693 248 2 3,239
Stormwater 1,223 622 - 68
Cable television 633 788 - -
Total business-type activities 42,682 36,227 7,293 3,705
Total $ 107,753 $ 42,928 $ 15,478 $ 7,478
General revenues:
Property taxes, levied for general purposes
Road use tax
Hotel/motel tax
Gas and electric tax
Earnings on investments
Gain on disposal of capital assets
Miscellaneous
Transfers
Total general revenues and transfers
Changes in net assets
Net assets beginning of year
Net assets end of year
The notes to the financial statements are an integral part of this statement.
28
Net (Expense) Revenue and
Changes in Net Assets
Governmental Business-type
~........._. ~........._. T~.~,
$ (15,847) $ - $ (15,847)
(9,665) - (9,665)
(8,859) - (8,859)
(2,803) - (2,803)
(5,974) - (5,974)
(3,264) - (3,264)
(46,412) - (46,412)
- 899 899
- (931) (931)
- 1,597 1,597
- (389) (389)
- 949 949
- 2,796 2,796
- (533) (533)
- 155 155
- 4,543 4,543
47,085 - 47,085
5,254 - 5,254
713 - 713
776 - 776
3,057 2,577 5,634
- 360 360
4,894 317 5,211
205 (205) -
61,984 3,049 65,033
15,572 7,592 23,164
129,693 237,620 367,313
$ 145,265 $ 245,212 $ 390,477
29
CITY OF IOWA CITY, IOWA
BALANCE SHEET
GOVERNMENTAL FUNDS
June 30, 2009
(amounts expressed in thousands)
Special Revenue
Community Other
Development Shared Other
Employee Block Revenue and Debt Governmental
General Benefits Grant Grants Service Funds Total
Assets
Equity in pooled cash and investments $ 16,710 $ 2,092 $ 2 $ 925 $ 10,637 $ 1,224 $ 31,590
Receivables:
Property tax 24,949 9,965 - - 11,308 29 46,251
Accounts and unbilled usage 858 - - - - 160 1,018
Interest 145 17 - 13 65 42 282
Notes 108 - 11,391 622 1,627 - 13,748
Advances to other funds - - 18 - 218 - 236
Due from other governments 2,323 152 18 2,704 - 2,503 7,700
Inventories 204 - - - - - 204
Restricted assets:
Equity in pooled cash and investments 2,233 - - 4 - 14,634 16,871
Total assets $ 47,530 $ 12,226 $ 11,429 $ 4,268 $ 23,855 $ 18,592 $ 117,900
(continued)
30
CITY OF IOWA CITY, IOWA
BALANCE SHEET (continued)
GOVERNMENTAL FUNDS
June 30, 2009
(amounts expressed in thousands)
Special Revenue
Community Other
Development Shared Other
Employee Block Revenue and Debt Governmental
General Benefits Grant Grants Service Funds Total
Liabilities and Fund Balances
Liabilities:
Accounts payable $ 1,006 $ 47 $ 13 $ 149 $ 11 $ 156 $ 1,382
Contracts payable - - - - - 1,026 1,026
Accrued liabilities 1,460 2 7 113 - 51 1,633
Advances from other funds 1,504 - - 218 - - 1,722
Due to other governments 2 - - 41 - 1,963 2,006
Deferred revenue 26,663 9,941 11,409 4,463 12,085 2,465 67,026
Liabilities payable from restricted assets:
Deposits 978 - - 4 - - 982
Total liabilities 31,613 9,990 11,429 4,988 12,096 5,661 75,777
Fund balances:
Reserved for:
Inventories 204 - - - - - 204
Encumbrances 243 - - 9 - 1,528 1,780
Debt service - - - - 11,759 - 11,759
Employee retirement commitments - 2,236 - - - - 2,236
Perpetual care 108 - - - - - 108
Restricted by grant agreement - - - 1,566 - - 1,566
Unreserved
Undesignated:
General fund 15,362 - - - - - 15,362
Special revenuefunds - - - (2,295) - 443 (1,852)
Capital projects funds - - - - - 10,960 10,960
Total fund balances 15,917 2,236 - (720) 11,759 12,931 42,123
Total liabilities and fund balances $ 47,530 $ 12,226 $ 11,429 $ 4,268 $ 23,855 $ 18,592 $ 117,900
The notes to the fincuacial statements are an integral part of this statement.
31
CITY OF IOWA CITY
RECONCILIATION OF THE BALANCE SHEET OF THE
GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS
June 30, 2009
(amounts expressed in thousands)
Total governmental fund balances $ 42,123
Amounts reported for governmental activities in the statement
of net assets are different because:
Internal service funds are used by management to charge the costs
of certain activities to individual funds. The assets and liabilities
of the internal service funds are included in governmental
activities in the statement of net assets.
Frepaid insurance benefits future periods and is included in
governmental activities in the statement of net assets.
Other long-term assets are not available to pay for current period
expenditures and therefore are deferred in the funds:
Notes receivable -Earned but unavailable
Capital assets used in governmental activities are not current
financial resources and therefore are not reported in the funds.
Accrued compensated absences are not due and payable in the
current period and therefore are not reported in the funds.
Accrued post employment benefit obligations are not due and
payable in the current period and therefore are not reported
in the funds.
Bonds payable are not due and payable in the current period
and therefore are not reported in the funds.
Notes payable are not due and payable in the current period
and therefore are not reported in the funds.
Accrued interest on bonds
Internal balance due to integration of internal service funds
Total net assets of governmental activities
The notes to the financial statements are an integral part of this statement.
20,401
12,001
161,920
(1,912)
(477)
(81,222)
(211)
~~g)
(7,110)
$ 145,265
32
CITY OF IOWA CITY, IOWA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Revenues
Taxes
Licenses and permits
Intergovernmental
Charges for services
Use of money and property
Miscellaneous
Total revenues
Expenditures
Current
Public safety
Public works
Culture and recreation
Community and economic development
General government
Debt service:
Principal
Interest
Capital outlay
Total expendihues
Excess (deficiency) of revenues over
(under) expenditures
Other Financing Sources (Uses)
Issuance of debt
Issuance of refunding debt
Sale of capital assets
Premium on issuance of bonds
Payment of refunded bonds
Transfers in
Transfers out
Total other financing sources and (uses)
Net change in fund balances
Fund Balances, Beginning
Fund Balances, Ending
Special Revenue
Community Other
Development Shued Other
Employee Block Revenue and Debt Governmental
General Benefits Grant Grants Service Funds Total
$ 24,731 $ 9,069 $ - $ - $ 11,084 $ 3,688 $ 48,572
1,284 - - - - - 1,284
5,761 - 1,386 9,801 - 2,573 19,521
2,237 200 - 61 - - 2,498
1,817 - - 81 447 300 2,645
4,468 5 284 75 383 87 5,302
40,298 9,274 1,670 10,018 11,914 6,648 79,822
17,956 249 - - - 547 18,752
6,497 - - 4,768 - 1,140 12,405
10,644 - - - - 205 10,849
1,082 - 1,612 3,659 - 1,684 8,037
6,846 306 - - 75 73 7,300
- - - - 8,418 - 8,418
- - - - 3,364 - 3,364
4,225 - 16 3,369 - 9,486 17,096
47,250 555 1,628 11,796 11,857 13,135 86,221
(6,952) 8,719 42 (1,778) 57 (6,487) (6,399)
- - - - - 7,190 7,190
- - - - 22, 845 - 22, 845
194 - - - - 360 554
- - - - 393 159 552
- - - - (23,140) - (23,140)
8,660 - - 434 2,913 4,479 16,486
(919) (8,224) (50) (1,497) - (5,696) (16,386)
7,935 (8,224) (50) (1,063) 3,011 6,492 8,101
983 495 (8) (2,841) 3,068 5 1,702
14,934 1,741 8 2,121 8,691 12,926 40,421
$ 15,917 $ 2,236 $ - $ (720) $ 11,759 $ 12,931 $ 42,123
The notes to the,financial statements are an integral part of this statement.
33
34
CITY OF IOWA CITY
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Net change in fund balances -total governmental funds $ 1,702
Amounts reported for governmental activities in the statement of activities
are different because:
Governmental funds report capital outlays as expenditures while governmental
activities report depreciation expense to allocate those expenditures over the
life of the asset. Capital outlays and contributed capital assets exceeded
depreciation expense in the current year as follows:
Expenditures for capital assets $ 16,879
Capital assets contributed 204
Depreciation expense (5,488) 11,595
Bond proceeds are reported as other financing sources in governmental funds
and thus contribute to the change in fund balance. In the statement of net
assets, however, issuing debt increases long-term liabilities and does not affect
the statement of activities. Similarly, repayment of principal is an expenditure in
the governmental funds but reduces the liability in the statement of net assets.
Debt issued (30,035)
Premium on bonds issued (552)
Repayments of debt 31,558
Amortization of premium 75 1,046
The issuance of notes payable are reported as financing sources in governmental
funds and thus contribute to the change in fund balance. In the statement of
net assets, however, issuing notes increases long-term liabilities and does not
affect the statement of activities. -
Because some revenues will not be collected for several months after the
City's year end, they are not considered available revenues and are deferred
in the governmental funds. 2,584
Some expenses reported in the statement of activities do not require the
use of current financial resources and therefore are not reported as
expenditures in governmental funds:
Change in accrued compensated absences (53)
Change in accrued post employment benefit obligations (477)
Change in accrued interest on debt 25
Impairment of capital assets (179)
In the statement of activities, only the gain on the sale of the capital assets is
recognized, whereas in the governmental funds, the proceeds from the sale
increased financial resources. Thus, the change in net assets differs from the
change in fund balance by the cost of the capital asset sold. (1,223)
Prepaid items in the governmental funds have been recorded
as expenditures when paid. However, the statement of activities will report
these items as expenses in the period that the corresponding net asset is
exhausted. (9)
Internal service funds are used by management to charge the costs
of certain activities to individual funds. The net revenue of certain activities of
internal service funds is reported with governmental activities. 561
Change in net assets of governmental activities $ 15,572
The notes to the financial statements are an integral part of this statement.
35
CITY OF IOWA CITY, IOWA
STA TEMENT OF NET ASSETS
PROPRIETARY FUNDS
June 30, 2009
(amounts expressed in thousands)
Governmental
Business-type Activities -Enterprise Funds Activities -
Other Internal
Wastewater Housing Enterprise Service
Parking Treatment Water Sanitation Authority Funds Total Funds
Assets
Current assets:
Equity in pooled cash and investments $ 4,511 $ 11,704 $ 12,132 $ 15,845 $ 3,409 $ 2,583 $ 50,184 $ 17,005
Receivables:
Accounts and unbilled usage 35 1,255 805 957 5 244 3,301 -
Interest 93 188 290 207 54 19 851 128
Notes - - - 5 1,344 - 1,349 -
Advances to other funds - - - 5,253 - - 5,253 -
Due from other governments - 22 15 27 52 624 740 55
Inventories - - 401 - - - 401 332
Total current assets 4,639 13,169 13,643 22,294 4,864 3,470 62,079 17,520
Noncurrent assets:
Restricted assets:
Equity in pooled cash and investments 2,211 12,544 4,272 12,849 1,960 120 33,956 -
Capital assets:
Land 6,798 695 6,296 1,787 726 9,480 25,782 45
Buildings 24,908 59,485 23,461 999 5,869 4,304 119,026 831
Improvements other than buildings 166 7,365 2,331 121 9 357 10,349 50
Machinery and equipment 446 9,909 10,433 153 122 635 21,698 13,163
Infiastructure - 86,797 47,104 10,873 - 41,146 185,920 1,006
Accumulated depreciation (13,368) (58,672) (18,975) (8,981) (3,525) (11,054) (114,575) (9,884)
Construction in progress 567 165 782 1,107 - 3,583 6,204 199
Total noncurrent assets 21,728 118,288 75,704 18,908 5,161 48,571 288,360 5,410
Total assets 26,367 131,457 89,347 41,202 10,025 52,041 350,439 22,930
(continued)
36
CITY OF IOWA CITY, IOWA
STATEMENT OF NET ASSETS (continued)
PROPRIETARY FUNDS
June 30, 2009
(amounts expressed in thousands)
Governmental
Business-type Activities -Enterprise Funds Activities -
Other Internal
Wastewater Housing Enterprise Service
Parking Treatment Water Sanitation Authority Funds Total Funds
Liabilities
Current liabilities:
Accounts payable $ 36 $ 133 $ 178 $ 141 $ 27 $ 270 $ 785 $ 261
Conti acts payable 5 - 53 221 - 591 870 -
Accrued liabilities 158 170 243 234 81 61 947 2,280
Due to other governments - - 34 64 13 - 111 -
Interestpayable 287 1,249 608 - - - 2,144 -
Bonded debt payable (net of unamortized discounts) 386 4,195 1,259 - - - 5,840 -
Total current liabilities 872 5,747 2,375 660 121 922 10,697 2,541
Noncurrent liabilities:
Liabilities payable fiom restricted assets:
Deposits 2 - 415 13 233 9 672 -
Advances fiom other funds 2,450 - - - 18 1,299 3,767 -
Bonded debt payable (net of unamortized discounts) 9,211 50,775 26,367 - - - 86,353 -
Other Post Employment Benefits Obligation 32 40 49 53 15 13 202 (12)
Landfill closuie/postclosuie liability - - - 10,646 - - 10,646 -
Total noncurrent liabilities 11,695 50,815 26,831 10,712 266 1,321 101,640 (12)
Total liabilities 12,567 56,562 29,206 11,372 387 2,243 112,337 2,529
Net Assets
Invested in capital assets, net of related debt 9,920 50,774 43,806 6,059 3,201 48,451 162,211 5,410
Restricted by bond ordinance 1,651 11,295 3,179 - - - 16,125 -
Restricted by state statute - - - 802 - - 802 -
Restricted for fuhue improvements 272 - - - - - 272 -
Restricted by giant agreement - - - - 1,960 - 1,960 -
Unrestricted 1,957 12,826 13,156 22,969 4,477 1,347 56,732 14,991
Total net assets $ 13,800 $ 74,895 $ 60,141 $ 29,830 $ 9,638 $49,798 238,102 $ 20,401
Adjustment to reflect the consolidation of internal service fund activities
related to enterprise funds.
Net assets of business-type activities
The notes to the financial statements are an integral part of this statement.
7,110
$ 245,212
37
38
CITY OF IOWA CITY, IOWA
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Governmental
Business-typ e Activities - Enterprise Funds Activities -
Other Internal
Wastewater Housing Enterprise Service
Parking Treatment Water Sanitation Authority Funds Total Funds
Operating Revenues:
Charges for services $ 5,438 $12,557 $ 8,107 $ 8,286 $ 181 $ 1,658 $ 36,227 $ 15,472
Miscellaneous 4 84 86 58 53 32 317 17
Total operating revenues 5,442 12,641 8,193 8,344 234 1,690 36,544 15,489
Operating Expenses:
Personal services 1,845 1,848 2,316 2,363 927 695 9,994 2,010
Commodities 196 853 768 375 55 249 2,496 2,261
Services and charges 983 2,501 2,642 4,160 6,096 445 16,827 9,895
3,024 5,202 5,726 6,898 7,078 1,389 29,317 14,166
Depreciation 871 4,155 2,124 592 157 1,156 9,055 1,131
Total operating expenses 3,895 9,357 7,850 7,490 7,235 2,545 38,372 15,297
Operating income (loss) 1,547 3,284 343 854 (7,001) (855) (1,828) 192
Nonoperating Revenues (Expenses):
Gain on disposal of capital assets 214 131 - - 15 - 360 44
Operating grants - 1 15 607 6,668 2 7,293 -
Interestincome 188 820 625 682 205 57 2,577 413
Interest expense (578) (2,578) (1,351) - - - (4,507) -
Totalnonoperatingrevenues(expenses) (176) (1,626) (711) 1,289 6,888 59 5,723 457
Income (loss) before capital contributions
and transfers 1,371 1,658 (368) 2,143 (113) (796) 3,895 649
Capital contributions - 266 132 - - 3,307 3,705 4
Transfers in - 148 469 - 50 515 1,182 277
Transfers out (205) (296) (698) (104) - (197) (1,500) (59)
Change in net assets 1,166 1,776 (465) 2,039 (63) 2,829 7,282 871
Net Assets, Beginning
i~ ~zn ~z i i a ~n ~n~ ~~ poi a ~ni n~ ono
i a szn
Net Assets, Ending $ 13,800 $74,895 $60,141 $29,830 $ 9,638 $49,798 $ 20,401
Adjustment to reflect the consolidation of internal service fund activities
related to enterprise funds. 310
Change in net assets of business-type activities $ 7,592
The notes to the fincuacial statements are an integral part of this statement.
39
CITY OF IOWA CITY, IOWA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
For the Ye~u Ended June 30, 2009
(amounts expressed in thousands)
Cash Flows From Operating Activities
Receipts from customers and users
Payments to suppliers
Payments to employees
Net cash flows from operating activities
Cash Flows From Noncapital Financing Activities
Grants received
Transfers from other funds
Transfers to other funds
Repayrnent/(payrnent) of notes receivable
Advances from other funds
Advances to other funds
Net cash flows from noncapital financing activities
Cash Flows From Capital and Related Financing
Activities
Capital grants received
Acquisition and construction of property and
equipment
Proceeds from sale of property
Proceeds from issuance of refunding debt (principal
plus premium & less discount)
Principal paid on bonded debt
Interest paid on bonded debt
Net cash flows from capital and related financing
activities
Cash Flows From Investing Activities
Interest on investments
Net increase (decrease)in cash and cash equivalents
Cash and Cash Equivalents, Beginning
Cash and Cash Equivalents, Ending
Govemmenttl
Business-type Activities -Enterprise Funds Activities -
Other Internal
Wastewater Housing Enterprise Service
Parking Treatment Water Sanitation Authority Funds Total Funds
$ 5,531 $ 12,694 $ 8,240 $ 8,738 $ 231 $ 1,701 $37,135 $ 15,606
(1,181) (3,322) (3,612) (4,081) (6,204) (659) (19,059) (12,708)
(1,786) (1,772) (2,231) (2,292) (902) (692) (9,675) (1,906)
2,564 7,600 2,397 2,365 (6,875) 350 8,401 992
- - - 609 6,644 - 7,253 -
- 138 469 - 50 515 1,172 277
(205) (296) (698) (94) - (197) (1,490) (59)
170 - - 4 39 - 213 -
(600) - - - - 94 (506) -
- - - 721 - - 721 -
(635) (158) (229) 1,240 6,733 412 7,363 218
- - - - - 3,249 3,249 -
(636) (157) (634) (351) (289) (3,909) (5,976) (1,002)
484 131 - - 58 6 679 55
- 33,636 17,004 - - - 50,640 -
(370) (38,645) (18,893) - - - (57,908) -
(584) (2,813) (1,352) - - - (4,749) -
(1,106) (7,848) (3,875) (351) (231) (654) (14,065) (947)
149 1,411 561 693 200 73 3,087 428
972 1,005 (1,146) 3,947 (173) 181 4,786 691
$ 6,722 $ 24,248 $16,404 $ 28,694 $ 5,369 $ 2,703 $ 84,140 $ 17,005
(continued)
40
CITY OF IOWA CITY, IOWA
STATEMENT OF CASH FLOWS (continued)
PROPRIETARY FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Governmental
Business-type Activities -Enterprise Funds Activities -
Other Internal
Wastewater Housing Enterprise Service
Parking Treatment Water Sanitation Authority Funds Total Funds
Reconciliation of operating income (loss)
to net cash flows from operating activities:
Operating income (loss) $ 1,547 $ 3,284 $ 343 $ 854 $ (7,001) $ (855) $ (1,828) $ 192
Adjustments to reconcile operating income
(loss) to net cash flows from operating activities:
Depreciation expense
Changes in:
Receivables:
Accounts and unbIlled usage
Due from other governments
Inventories
Accounts payable
Accrued liabIlities
Due to other governments
Deposits
Other Post Employment Benefits
Obligation
Landfill closure/postclosure liability
871 4,155 2,124 592
93 55 42 379
- (2) 1 13
- - (37) -
(2) 32 (177) (84)
27 36 36 18
- - 12 (10)
(4) - 4 2
32 40 49 53
- - - 548
Total adjustments 1,017 4,316 2,054 1,511
Net cash flows from operating activities $ 2,564 $ 7,600 $ 2,397 $ 2,365
157 1,156 9,055 1,131
(1) 12 580 3
4 - 16 114
- - (37) (11)
(56) 35 (252) (541)
10 (10) 117 116
3 - 5 -
(6) (1) (5) -
15 13 202 (12)
- - 548 -
126 1,205 10,229 800
$ (6,87 $ 350 $ 8,401 $ 992
Noncash Investing, Capital, and
Financing Activities:
Contributions of capital assets from
government and others $ - $ 247 $ 132 $ - $ - $ 68 $ 447 $ 4
The notes to the, financial statements are an integral part of this statement.
41
CITY OF IOWA CITY
STATEMENT OF FIDUCIARY
ASSETS AND LIABILITIES
June 30, 2009
(amounts expressed in thousands)
Assets
Equity in pooled cash and investments
Accounts receivable
Interest receivable
Total assets
Liabilities
Accrued liabilities
Due to agency
Total liabilities
The notes to the financial statements are an integral part of this statement.
Agency
Funds
$ 234
6
2
$ 242
$ 10
232
$ 242
42
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
June 30, 2009
1. Accounting Policies
The City of Iowa City, Iowa, (the City) was incorporated April 6, 1853, and operates under the
CounciUManager form of government. The City provides a broad range of services to its citizens
including general government, a mass transportation system, public safety, streets, parks, and cultural
facilities. It also operates an airport, parking facilities, water treatment, wastewater treatment, stormwater
collection, sanitation collection and disposal (including landfill operations), cable television, and a
housing authority.
The financial statements of the City have been prepared in conformity with accounting principles
generally accepted in the United States of America (GAAP) as applied to governmental units. The
Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for
establishing governmental accounting and financial reporting principles. The more significant accounting
policies of the City are described below.
The Reporting Entity
For financial reporting purposes, the City includes all of its funds, organizations, agencies, boards,
commissions, and authorities. The City has also considered all potential component units for which it is
financially accountable, and other organizations for which the nature and significance of their relationship
with the City are such that exclusion would cause the City's financial statements to be misleading or
incomplete. The Governmental Accounting Standards Board has set forth criteria to be considered in
determining financial accountability. These criteria include appointing a voting majority of an
organization's governing body, and (1) the ability of the City to impose its will on that organization or (2)
the potential for the organization to provide specific benefits to, or impose specific financial burdens on
the City. There were no component units required to be included.
Government-Wide and Fund Financial Statements
The government-wide financial statements (i.e., the Statement of Net Assets and the Statement of
Activities) report information on all of the nonfiduciary activities of the primary government.
Governmental activities, which normally are supported by taxes and intergovernmental revenues, are
reported separately from business-type activities, which rely to a significant extent on fees and charges for
support.
The Statement of Activities demonstrates the degree to which the direct expenses of a given function or
segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or segment. Program revenues include 1) charges to customers or applicants who
purchase, use, or directly benefit from goods, services, or privileges provided by a given function or
segment and 2) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or segment. Taxes and other items not properly included among
program revenues are reported as general revenues.
As a general rule, the effect of interfund activity has been eliminated from the government-wide financial
statements. Exceptions to this general rule are charges between the City's water and sewer function and
various other functions of the government. Eliminations of these charges would distort the direct costs
and program revenues reported for the various functions concerned.
43
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Separate financial statements are provided for governmental funds and proprietary funds. Major
individual governmental funds and major individual enterprise funds are reported as separate columns in
the fund financial statements.
Description of Funds
These financial statements include all funds owned or administered by the City or for which the City acts
as custodian.
The City maintains its records on a modified cash basis of accounting under which only cash receipts,
cash disbursements and encumbrances, investments, and bonded debt are recorded. These modified cash
basis accounting records have been adjusted to the accrual or modified accrual basis, as necessary, to
prepare the accompanying financial statements in accordance with GAAP.
The accounts of the City are organized on the basis of funds, each of which is considered to be a separate
accounting entity. The fund categories are governmental, proprietary, and fiduciary. Each fund is
accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities,
net assets, revenues, and expenditures or expenses, as appropriate. The individual funds account for the
governmental resources allocated to them for the purpose of carrying on specific activities in accordance
with laws, regulations, or other restrictions.
Basis of Accounting
The accounting and financial reporting treatment applied to a fund is determined by its "measurement
focus." The government-wide financial statements and proprietary funds are accounted for on the flow of
economic resources measurement focus and use the accrual basis of accounting. Agency funds do not
have a measurement focus and use the accrual basis of accounting. Under the accrual method, revenues
are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies
all applicable Financial Accounting Standards Board pronouncements issued on or before November 30,
1989, except those that conflict with GASB pronouncements, in accounting and reporting for these funds.
All governmental funds are accounted for using a current financial resources measurement focus, which
generally includes only current assets and current liabilities on the balance sheet. The modified accrual
basis of accounting is used for these funds. Under the modified accrual basis, revenue is recognized when
susceptible to accrual, which is in the period in which it becomes both available (collectible within the
current period or soon thereafter to be used to pay liabilities of the current period) and measurable (the
amount of the transaction can be determined). Revenue accrued includes property taxes,
intergovernmental revenue, and interest earned on investments (if they are collected within 60 days after
the year-end). Expenditures are recorded when the related fund liability is incurred. Principal and interest
on long-term debt, as well as expenditures related to compensated absences and claims and judgments,
are recorded only when payment is due.
The City reports the following major governmental funds:
The General Fund is the City's primary operating fund. It accounts for all financial resources of
the general government, except those required to be accounted for in another fund.
44
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
The Employee Benefits Fund is used to account for the employee benefits related to those
employees who are paid through governmental fund types, which are funded by a separate
property tax levy.
The Community Development Block Grant Fund accounts for revenue from the U.S. Department
of Housing and Urban Development's Community Development Block Grant programs.
The Other Shared Revenue and Grants Fund accounts for revenue from various sources,
primarily road use tax monies from the State of Iowa and reimbursable programs funded by
federal and state grants.
The Debt Service Fund accounts for the accumulation of resources for and the payment of general
long-term debt principal, interest, and related costs.
The City reports the following major proprietary funds:
The Parking Fund is used to account for the operation and maintenance of the "on" and "off'
street public parking facilities.
The Wastewater Treatment Fund is used to account for the operation and maintenance of the
wastewater treatment facility and sanitary sewer system.
The Water Fund is used to account for the operation and maintenance of the water system.
The Sanitation Fund is used to account for the operation and maintenance of the solid waste
collection system and landfill.
The Housing Authority Fund is used to account for the operations and activities of the City's low
and moderate income housing assistance and public housing programs.
Additionally, the City reports internal service funds to account for goods and services provided by one
department to other City departments on a cost reimbursement basis. The funds in this category are the
Equipment Maintenance Fund, Central Services Fund, Loss Reserve Fund, and the Information
Technology Fund.
The City also reports fiduciary funds which are used to account for resources held for the benefit of
parties outside the government. Fiduciary funds are not reflected in the government-wide financial
statement because the resources of those funds are not available to support the City's own programs. The
accounting used for fiduciary funds is much like that used for proprietary funds. The City has two
fiduciary funds which are maintained as agency funds, with no attempt to create an ongoing fund balance.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the City's enterprise funds and of the City's internal service funds are charges to customers for sales and
services. Operating expenses for enterprise funds and internal service funds include the cost of sales and
services, administrative expenses, and depreciation on capital assets. All revenues and expenses not
meeting this definition are reported as nonoperating revenues and expenses.
45
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
When both restricted and unrestricted resources are available for use, it is the government's policy to use
restricted resources first, then unrestricted resources as they are needed.
Uses of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the
United States of America requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of
the financial statements and the reported amounts of revenue, expenditures and expenses, as appropriate,
during the reporting period. Actual results could differ from these estimates. Material estimates that are
particularly susceptible to significant change in the near-term relate to the determination of landfill
closure and post-closure care costs, total capacity of the landfill at closure, and calculation of the costs of
claims incurred, but not reported.
Cash and Investments
The City maintains one primary demand deposit account through which the majority of its cash resources
are processed. Substantially all investment activity is carried on by the City in an investment pool, except
for those funds required to maintain their investments separately. The earnings on the pooled investments
are allocated to the funds on a systematic basis. All investments are stated at fair value except for the
Iowa Public Agency Investment Trust (IPAIT) which is valued at amortized cost pursuant to Rule 2a-7
under the Investment Company Act of 1940.
For the purpose of the Statement of Cash Flows, restricted and nonrestricted investments with a maturity
of three months or less when purchased are considered cash equivalents.
Receivables and Revenue Recognition
Property tax receivable is recognized in governmental funds on the levy or lien date, which is the date that
the tax asking is certified by the City to the County Board of Supervisors. Current year delinquent
property tax receivable represents unpaid taxes from the current year. The succeeding year property tax
receivable represents taxes certified by the City to be collected in the next fiscal year for the purposes set
out in the budget for the next fiscal year. By statute, the City is required to certify its budget to the County
Auditor by March 15 of each year for the subsequent fiscal year. However, by statute, the tax asking and
budget certification for the following fiscal year becomes effective on the first day of that year. Although
the succeeding year property tax receivable has been recorded, the related revenue is deferred in both the
government-wide and fund financial statements and will not be recognized as revenue until the year for
which it is levied.
Federal and state grants are recorded as receivables and the revenue is recognized during the period in
which the City fulfills the requirements for receiving the grant awards, as long as the susceptible to
accrual criteria are met.
Income from investments in all fund types and from charges for services in proprietary fund types is
recognized when earned. Licenses and permits, fines and forfeitures, fees and refunds, charges for
services (in governmental fund types), miscellaneous, and other revenues are recorded as revenue when
received in cash because they are generally not measurable until actually received.
46
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Inventories
Inventories are recognized only in those funds in which they are material to the extent of affecting
operations. For the City, these are the General Fund, Water Fund, and the Equipment Maintenance Fund.
Inventories are reported at the lower of cost (first-in, first-out) or market. The costs of governmental fund
type inventories are recorded as expenditures when purchased.
Capital Assets
Capital assets, which include property, buildings, equipment, and infrastructure assets (e.g., roads,
bridges, sidewalks, and similar items), are reported in the applicable governmental or business-type
activities columns in the government-wide financial statements. The City follows the policy of not
capitalizing an asset with an initial, individual cost of less than $50,000 for infrastructure assets and
$5,000 for remaining assets. Such assets are recorded at original purchase cost or at fair value at the date
of donation when received as donated properties.
Depreciation is computed using the straight-line method over the following estimated useful lives:
Infrastructure 3 - 100 years
Buildings and structures 20 - 50 years
Improvements other than buildings 15 - 50 years
Vehicles 2 - 20 years
Other equipment 5 - 30 years
Bond Premiums and Discounts
Debt issued at a premium or discount is recorded net of the unamortized premium or discount. In the
governmental funds, premiums and discounts are recorded entirely as other financing sources or uses in
the year of issuance. In the proprietary funds and the government-wide statements, they are amortized
over the life of the bonds.
Compensated Absences
Permanent City employees accumulate vacation and sick leave hours for subsequent use or for payment
upon death, resignation, or retirement. The City pays its employees (except firefighters) one-half of the
accumulated sick leave at the time of termination on the basis of the employee's then effective hourly
base salary, provided that the dollar amount of the payment may be up to, but not exceed, the amount that
an employee would be paid if the employee had terminated on June 28, 1985. Employees hired on or after
June 29, 1985, are not eligible for payment of accumulated sick leave upon termination, death, or
retirement.
Pensions
The provision for pension cost is recorded on the accrual basis (based on statutorily determined
contribution rates), and the City's policy is to fund pension costs as they accrue.
47
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Landfill Closing Costs
Costs expected to be incurred in ultimately closing the present landfill site are being systematically
provided for through charges to expense over the estimated useful life of the landfill on the basis of
capacity used (see Note 7).
Budgetary and Legal Appropriation and Amendment Policies
The City prepares and adopts an annual function budget, as prescribed by Iowa statutes, for all funds
except internal service and agency funds. This is formalized in a separate budgetary report, the Financial
Plan. This budget is adopted on or before March 15 of each year to become effective July 1, and
constitutes the City's appropriation for each program and purpose specified therein until amended. The
adopted budget must include the following:
a. Expenditures for each function:
Public safety
Public works
Health and social services
Culture and recreation
Community and economic development
General government
Debt service
Capital outlay
Business-type
b. The amount to be raised by property taxation
c. Income from sources other than property taxation
d. Transfers in and transfers out
The legal level of control (the level at which expenditures may not legally exceed appropriations) is the
function level for all funds combined, rather than at the individual fund level. Management can transfer
appropriations within a function, within a fund type, and between fund types, without the approval of the
governing body so long as the total budget by function area will not be exceeded. It is necessary,
therefore, to aggregate the expenditures of the budgeted activities within the governmental fund types
with the expenditures of the budgeted activities within the enterprise funds on a function basis, and to
compare such function totals to function budgeted totals in order to demonstrate legal compliance with
the budget. The City's budget for revenue focuses on the individual fund revenue rather than on
aggregated fund totals.
The City formally adopts budgets for several funds that are not required by state law to be included in the
annual function budget. Annual operating budgets are adopted for the internal service funds for
management control purposes. Such budgets, however, are not legally required to be adopted under state
statutes. These budgets are adopted and amended at the same time and in the same manner as the City's
annual function budget.
48
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
A City budget for the current fiscal year may be amended for any of the following purposes as prescribed
by Iowa statute:
a. To permit the appropriation and expenditure of unexpended, unencumbered cash balances on hand at
the end of the preceding fiscal year.
b. To permit the appropriation and expenditure of amounts anticipated being available from sources
other than property taxation.
c. To permit transfers between funds.
d. To permit transfers between programs.
A budget amendment must be prepared and adopted in the same manner as the original budget. The City's
budget was amended as prescribed, and the effects of those amendments are shown in the accompanying
budgetary comparison schedule. The original budget was increased by $205,700,000 in revenues and
other financing sources and by $219,660,000 in expenditures and other financing uses. Appropriations as
adopted or amended, and not encumbered, lapse at the end of the fiscal year.
As allowed by GASB Statement No. 41, Budgetary Comparison Schedules -Perspective Differences, the
City presents budgetary comparison schedules as required supplementary information based on the
program structure of nine functional areas as required by state statute for its legally adopted budget.
Restricted Assets
Assets within the individual funds, which can be designated by the City Council for any use within the
fund's purpose, are considered to be unrestricted assets. Assets, which are restricted for specific uses by
bonded debt requirements, grant provisions, or other requirements, are classified as restricted assets.
Liabilities, which are payable from restricted assets, are classified as such.
2. Compliance and Accountability
At June 30, 2009 the Capital Project Fund for bridge, street, and traffic control construction reported a
deficit fund balance of $1,883,000. The deficit is due to capital expenditures. The City anticipates
receiving funds from the Iowa Department of Transportation. If not, bonds will be issued in 2010 to
cover the capital expenditures. At June 30, 2009 the Other Shared Revenue and Grants Fund reported a
deficit balance of $720,000. The deficit is due to flood expenditures related to home buyouts and down
payment assistance. The City will be receiving funds from the Iowa Department of Economic
Development and the Iowa Finance Authority to cover these expenditures.
3. Cash and Pooled Investments
The City's deposits in banks at June 30, 2009 were entirely covered by federal depository insurance,
national credit union administration, or by the State Sinking Fund in accordance with Chapter 12C of the
Code of Iowa. This chapter provides for additional assessments against the depositories to insure there
will be no loss of public funds.
49
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
The City is authorized by statute to invest public funds in obligations of the United States government, its
agencies and instrumentalities; certificates of deposit or other evidences of deposit at federally insured
Iowa depository institutions approved by City Council and secured pursuant to the limitations set forth in
Chapter 12C of the Code of Iowa; prime eligible bankers acceptances; certain high rated commercial
paper; perfected repurchase agreements; Iowa Public Agency Investment Trust (IPAIT); certain registered
open-end management investment companies registered with the Securities & Exchange Commission
under the federal Investment Company Act of 1940; certain joint investment trusts; and warrants or
improvement certificates of a drainage district.
Investments are stated at fair value. In addition, the City had investments in the Iowa Public Agency
Investment Trust, which are valued at an amortized cost of $31,170,349 pursuant to Rule 2a-7 under the
Investment Company Act of 1940.
Interest rate risk. The City's investment policy limits the investment of general and operating funds to
one year, unless a temporary extension of maturities is approved by the City Council. In such cases, the
average maturity of each fund's portfolio shall not exceed 397 days. Funds not identified as operating
funds may be invested in instruments whose maturities do not exceed five years at the time of purchase.
Credit risk. State law limits investments to commercial paper and corporate bonds to the top two ratings
issued by nationally recognized statistical rating organizations. It is the City's policy to comply with
rating restrictions. The investment in Iowa Public Agency Investment Trust is not rated by Moody's
Investors service as it is a state security that is backed by the full faith and credit of the issuing
government and is not subject to credit risk.
Concentration of credit risk. The City investment policy limits the amount that may be invested in any
one issuer to a maximum amount approved by the City Council.
The aforementioned Iowa Public Agency Investment Trust (IPAIT) represents an investment in a pool
managed by others. IPAIT is a common trust established under Iowa law pursuant to Iowa Code Chapter
28E in 1987 to enable eligible Iowa public agencies to safely and effectively invest their available
operating and reserve funds. IPAIT is registered under the Investment Company Act of 1940.
The IPAIT portfolios have followed established money market mutual fund investment parameters
designed to maintain a $1 per unit net asset value since inception and were registered with the Securities
and Exchange Commission (SEC).
Due to legal and budgetary reasons, the general fund is assigned a portion of the investment earnings
associated with other funds. These funds are the employee benefits, other shared revenue, and sanitation
funds.
so
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
4. Interfund Balances and Transfers
Interfund balances for the year ended June 30, 2009, consisted of the following:
Advances from
Community
Development Debt
Block Grant Service Sanitation Total
Advances to:
General $ - $ - $ 1,503,545 $ 1,503,545
Other Shared Revenue
and Grants - 218,275 - 218,275
Parking - - 2,450,183 2,450,183
Housing Authority 18,000 - - 18,000
Nonmajor enterprise - - 1,299,238 1,299,238
Total $ 18,000 $ 218,275 $ 5,252,966 $ 5,489,241
Interfund balances at June 30, 2009, include advances due to/from other funds. Advances to/from other
funds represent amounts for construction loans and land. $1,275,068 of the $1,299,238 advances to the
Nonmajor Enterprise Funds and $2,370,821 of the $2,450,183 advance to the Parking Fund are not
expected to be repaid within the next year. $1,287,850 of the $1,503,545 advances to the General Fund
and $207,973 of the $218,275 advance to the Other Shared Revenue and Grants Fund are not expected to
be repaid within the next year. None of the $18,000 advance to Housing Authority is expected to be
repaid within the next year.
51
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Interfund transfers for the year ended June 30, 2009, consisted of the following:
Transfer from
Transfer to
General
Debt service
Other shared revenue and grants
Nonmajor governmental
Wastewater treatment
Water
Housing Authority
Nonmajor enterprise
Internal Service
Total Transfer to
Other
Community Shared
Employee Development Revenue and Nonmajor
General Benefits Block Grant Grants Governmental
$ - $ 7,887,662 $ - $ 59,986 $ -
93,584 - - 63,262 2,727,402
3,826 336,262 - - 93,798
359,191 - - 1,327,269 2,136,035
137,774 - - - -
ll0,542 - - - 352,236
- - 49,525 - -
128,ll5 - - - 386,861
$ 919,266 $ 8,223,924 $ 49,525 $ 1,496,538 $ 5,696,332
(continued)
Transfers are used to move revenues and bond proceeds from the fund that State statutes or the budget
requires to collect them to the fund that the State statutes or the budget requires to expend them.
52
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Transfer from
Wastewater Nonmajor Internal Total
Parking Treatment Water Sanitation Enterprise Service Transfer from
$ 200,000 $ 171,757 $ 172,796 $ - $ 168,264 $ - $ 8,660,465
- - - - 28,486 - 2,912,734
- - - - - - 433,886
- 124,684 477,000 2,734 - 52,425 4,479,338
- - - 9,902 - 53 147,729
- - - - - 6,274 469,052
- - - - - 137 49,662
- - - - - - 514,976
5,250 - 47,895 91,731 - - 277,131
$ 205,250 $ 296,441 $ 697,691 $ 104,367 $ 196,750 $ 58,889 $ 17,944,973
53
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
5. Capital Assets
Capital asset activity for the year ended June 30, 2009, was as follows:
Beginning Acquisitions Disposals and Balance June
July 1,2008 and Transfers Transfers 30,2009
Governmental activities:
Capital assets, not being depreciated
Land $ 15,481,745 $ 2,313,900 $ 312,739 $ 17,482,906
Construction in progress 11,994,137 10,864,242 8,552,811 14,305,568
Total capital assets, not being depreciated 27,475,882 13,178,142 8,865,550 31,788,474
Capital assets, being depreciated:
Buildings 58,816,250 3,378,859 913,848 61,281,261
Improvements other than buildings 5,207,991 228,574 91,267 5,345,298
Machinery and equipment 35,799,591 3,224,628 1,785,874 37,238,345
Infrastructure 90,713,853 6,628,384 - 97,342,237
Total capital assets being depreciated 190,537,685 13,460,445 2,790,989 201,207,141
Less accumulated depreciation for:
Buildings 15,171,558 1,532,381 396,221 16,307,718
Improvements other than buildings 1,471,948 205,590 53,035 1,624,503
Machinery and equipment 23,380,199 2,714,174 1,245,002 24,849,371
Infrastructure 20,717,043 2,166,869 - 22,883,912
Total accumulated depreciation 60,740,748 6,619,014 1,694,258 65,665,504
Total capital assets, being depreciated, net
Governmental activities capital assets, net $ 157,272,819 $ 20,019,573 $ 9,962,281 $ 167,330,111
54
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Beginning Acquisitions Disposals and Balance June
July 1, 2008 and Transfers Transfers 30, 2009
Business-type activities:
Capital assets, not being depreciated:
Land $ 25,920,593 $ 55,000 $ 192,460 $ 25,783,133
Construction in progress 10,799,218 5,033,111 9,627,643 6,204,686
Total capital assets, not being depreciated 36,719,811 5,088,111 9,820,103 31,987,819
Capital assets, being depreciated:
Buildings 118,764,725 526,480 265,173 119,026,032
Improvements other than buildings 10,412,335 - 63,893 10,348,442
Machinery and equipment 21,511,385 247,791 60,122 21,699,054
Infrastructure 175,345,529 11,193,401 618,153 185,920,777
Total capital assets being depreciated 326,033,974 11,967,672 1,007,341 336,994,305
Less accumulated depreciation for:
Buildings 41,061,815 3,217,870 120,240 44,159,445
Improvements other than buildings 2,745,777 433,605 63,893 3,115,489
Machinery and equipment 11,207,464 1,271,241 44,442 12,434,263
Infrastructure 50,703,898 4,164,367 - 54,868,265
Total accumulated depreciation 105,718,954 9,087,083 228,575 114,577,462
Total capital assets, being depreciated, net 220,315,020 2,880,589 778,766 222,416,843
Business-type activities capital assets, net $ 257,034,831 $ 7,968,700 $ 10,598,869 $ 254,404,662
Depreciation expense was charged to functi ons as follows:
Governmental activities:
Public safety $ 586,320
Public works 2,719,122
Culture and recreation 1,875,677
Community and economic development 37,060
General government 269,897
Internal service funds 1,130,938
Total depreciation expense -governmental a ctivities $ 6,619,014
Business-type activities
Parking $ 871,351
Wastewater treatment 4,154,961
Water 2,123,530
Sanitation 591,679
Housing authority 156,690
Nonmajor enterprise 1,155,537
Total depreciation expense -business-type activities $ 9,053,748
55
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
As a result from last year's flood to the Iowa River it was determined that the City had multiple assets that
were impaired and recorded a total impairment loss of $820,510. The total amount of impairment was
calculated from the following funds: Governmental Activities $178,562, Water $618,153, and Sewer
$23,795. As of June 30th, 2009, the carrying value of the impaired assets is $2,102,950. As a result the
City did receive insurance proceeds and are broken out as follows: Governmental Activities $33,684,
Water $156,078, and Sewer $155,039.
6. Long Term Debt
Changes in Debt for Bonds
Bond debt activity for the year ended June 30, 2009, was as follows:
Due Within
July 1, 2008 Issues Retirements June 30, 2009 One Year
Governmental activities:
General obligation bonds $ 82,177,395 $ 30,035,000 $ 31,558,235 $ 80,654,160 $ 9,354,538
Plus: Unamortized
Premium 91,137 551,525 74,289 568,373 74,289
$ 82,268,532 $ 30,586,525 $ 31,632,524 $ 81,222,533 $ 9,428,827
Business-type activities:
General obligation bonds $ 4,912,605 $ - $ 571,765 $ 4,340,840 $ 590,462
Less: Unamortized
Discounts 26,895 - 3,842 23,053 3,842
Total general obligation bonds 4,885,710 - 567,923 4,317,787 586,620
Revenue bonds 95,345,000 49,805,000 57,335,000 87,815,000 5,275,000
Less: Unamortized
Discounts (Premium) 795,614 (834,874) 21,595 (60,855) 21,595
Total revenue bonds 94,549,386 50,639,874 57,313,405 87,875,855 5,253,405
$ 99,435,096 $ 50,639,874 $ 57,881,328 $ 92,193,642 $ 5,840,025
General Obligation Bonds
Various issues of general obligation bonds totaling $84,995,000 are outstanding as of June 30, 2009. The
bonds have interest rates ranging from 1.5°Io to 5.6°Io and mature in varying annual amounts ranging from
$90,000 to $2,195,000 per issue, with the final maturities due in the year ending June 30, 2023. Interest
and principal payments on all general obligation bonds, except tax abated portions recorded in the
enterprise funds, are accounted for through the Debt Service Fund.
Portions of several general obligation bond issues have been used to acquire or expand the enterprise fund
facilities. In some instances, revenue generated by the enterprise funds is used to pay the general long-
term debt principal and interest. The liability for those bonds that are expected to be paid by enterprise
funds is included in those funds.
56
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Annual debt service requirements to maturity for general obligation bonds are as follows:
Fiscal Year Ending
June 30
Governmental Activities Business-type Activities
Principal Interest Principal Interest
2010 9,354,538 3,063,930 590,462 161,826
2011 9,570,840 2,756,034 604,160 140,850
2012 9,877,143 2,427,730 622,857 119,247
2013 8,853,445 2,082,934 641,554 96,592
2014 8,558,446 1,771,924 636,555 71,997
2015-2019 29,249,748 4,396,151 1,245,252 80,623
2020-2024 5,190,000 541,079 - -
Total $ 80,654,160 $ 17,039,782 $ 4,340,840 $ 671,135
On October 15, 2008, the City issued $17,005,000 of general obligation bonds for a current refunding of
$17,080,000 of general obligation bonds. The refunding was undertaken to reduce total future debt
service payments. The result of the transaction is a reduction of $1,649,714 in future debt service
payments and an economic gain of $1,416,867.
On June 8, 2009, the City issued $5,840,000 of general obligation bonds for a current refunding of
$6,060,000 of general obligation bonds. The refunding was undertaken to reduce total future debt service
payments. The result of the transaction is a reduction of $607,283 in future debt service payments and an
economic gain of $560,372.
Revenue Bonds
As of June 30, 2009, the following unmatured revenue bond issues are outstanding:
Wastewater
Parking Treatment Water
Original issue amount $ 11,350,000 $ 68,975,000 $ 25,365,000
Interest rates 5.9°Io to 6.0°Io 3.0°Io to 5.0°Io 2.0°Io to 4.65°Io
Annual maturities $ 390,000 to $ 260,000 to $ 330,000 to
$ 895,000 $ 3,010,000 $ 835,000
Amount outstanding $ 9,665,000 $ 54,770,000 $ 23,380,000
s~
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Revenue bond debt service requirements to maturity are as follows:
Fiscal Year Ending
June 30
Business-type Activities
Principal Interest
2010 5,275,000 3,924,037
2011 6,240,000 3,472,389
2012 6,575,000 3,231,351
2013 6,795,000 2,975,848
2014 5,035,000 2,746,075
2015-2019 28,625,000 10,356,513
2020-2024 24,635,000 3,697,709
2025-2029 4,635,000 190,744
$ 87,815,000 $ 30,594,666
The revenue bond ordinances required that wastewater treatment, parking system, and water revenues be
set aside into separate and special accounts as they are received. The use and the amounts to be included
in the accounts are as follows:
Account
Amount
(a) Revenue Bond and Interest Amount sufficient to pay current bond and interest maturities.
Sinking Reserve
(b) Revenue Debt Service Reserve Amount required to be deposited in the Revenue Bond and
Interest Reserve until the reserve fund equals: Parking Revenue
and Water Revenue bonds -maximum debt service due on the
bonds in any succeeding fiscal year. Wastewater Revenue
bonds - 125°Io of the average principal and interest payments
over the life of all the Wastewater Revenue bonds.
(c) Improvement Reserve $20,000 per month until the reserve balance equals or exceeds
$2,000,000 for Wastewater Revenue bonds, $5,000 per month
until the reserve balance equals or exceeds $300,000 for Parking
Revenue bonds and $450,000 for Water Revenue bonds, with no
further deposits once the minimum balance is reached. If the
reserve falls below the required minimum, monthly transfers in
the aforementioned amounts will resume.
ss
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
On October 15, 2008, the City issued $24,280,000 of wastewater revenue bonds for a current refunding of
$24,810,000 of wastewater revenue bonds. The refunding was undertaken to reduce total future debt
service payments. The result of the transaction is a reduction of $3,245,227 in future debt service
payments and an economic gain of $2,516,712.
Also, on October 15, 2008, the City issued $7,115,000 of water revenue bonds for a current refunding of
$7,045,000 of water revenue bonds. The refunding was undertaken to reduce total future debt service
payments. The result of the transaction is a reduction of $571,390 in future debt service payments and an
economic gain of $424,441.
On May 18, 2009, the City issued $8,660,000 of wastewater revenue bonds for a current refunding of
$9,220,000 of wastewater revenue bonds on July 1, 2009. As a result, the refunded wastewater revenue
bonds from that issue are considered to be defeased and the liability has been removed from the financial
statements. The refunding was undertaken to reduce total future debt service payments. The result of the
transaction is a reduction of $1,479,329 in future debt service payments and an economic gain of
$1,148,058.
Also, on May 18, 2009, the City issued $9,750,000 of water revenue bonds for a current refunding of
$9,895,000 of water revenue bonds on July 1, 2009. As a result, the refunded water revenue bonds from
that issue are considered to be defeased and the liability has been removed from the financial statements.
The refunding was undertaken to reduce total future debt service payments. The result of the transaction
is a reduction of $1,407,282 in future debt service payments and an economic gain of $1,040,086.
59
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
Date of Amount
Summary of Bond Issues
General obligation and revenue bonds payable at June 30, 2009, are comprised of the following issues:
General Obligation Bonds:
Multi-Purpose and Library
Construction May 2002
Refunded Multi-Purpose (1) Oct 2002
Multi-Purpose Nov. 2003
Taxable-Urban Renewal Mar. 2004
Multi-Purpose Mar. 2005
Multi-Purpose Jun. 2006
Multi-Purpose Jun. 2006
Refunded Water
Construction (2) Sep. 2006
Multi-Purpose May 2007
Multi-Purpose June 2008
Refunded Multi-Purpose Oct. 2008
Multi-Purpose June 2009
Taxable- Housing Improvemnts June 2009
Refunded Multi-Purpose June 2009
Total General Obligation Bo nds
Date of
Issue
Revenue Bonds:
Parking Bonds
Wastewater Treatment
Bonds
Refunded Wastewater
Treatment Bonds (3)
Refunded Wastewater
Treatment Bonds (4)
Refunded Wastewater
Treatment Bonds (5)
Water Bonds
Refunded Water Bonds (6)
Refunded Water Bonds (7)
Total Revenue Bonds
June 30, 2009
Interest Final
Rates Maturity
Outstanding
June 30, 2009
$ 29,100,000 3.5 - 5.0 6/21 $ 16,895,000
10,600,000 2.5 - 4.0 6/15 2,470,000
5,570,000 2.5 - 3.6 6/14 2,710,000
7,305,000 4.0 - 5.4 6/23 6,660,000
7,020,000 3.0 - 4.0 6/15 4,505,000
6,265,000 3.625 - 4.0 6/16 4,690,000
1,000,000 5.5 - 5.6 6/16 765,000
3,350,000 3.6 - 3.75 6/17 2,415,000
8,870,000 3.75 6/17 7,350,000
9,150,000 3.25 - 3.75 6/18 8,355,000
17,005,000 3.0 - 3.75 6/18 15,150,000
6,685,000 2.5 - 4.0 6/19 6,685,000
505,000 1.5 - 3.0 6/14 505,000
5,840,000 2.0 - 4.0 6/16 5,840,000
Amount Interest
Issued Rates
$ 84,995,000
Outstanding
June 30, 2009
Dec. 1999 $ 11,350,000 5.875 - 6.0
Final
Maturity
7/24
Dec. 2001 10,250,000 4.5 - 5.0 7/20
Apr. 2002 25,785,000 3.25 - 4.1 7/12
Oct. 2008 24,280,000 3.0 - 5.0 7/22
May2009 8,660,000 3.5 - 5.0 7/25
Oct 2002 8,500,000 2.0 - 4.65 7/22
Oct 2008 7,115,000 3.0 - 4.375 7/24
May 2009 9,750,000 4.0 - 4.5 7/25
$ 9,665,000
10,250,000
11,580,000
24,280,000
8,660,000
6,515,000
7,115,000
9,750,000
87,815,000
$ 172,810,000
60
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
(1) This bond issue has a portion of the general obligation bonds payable shown as a liability on the
balance sheet of the Water Fund.
(2) This bond issue has the general obligation bonds payable shown as a liability on the balance sheet of
the Water Fund. Also, this bond issue refunds the November 1997 Water Construction General
Obligation Bonds.
(3) This bond issue refunds the January 1993 Wastewater Revenue Bonds.
(4) This bond issue refunds the March 1996, May 1997, and January 1999 Wastewater Revenue Bonds.
(5) This bond issue refunds the October 2000 Wastewater Revenue Bonds.
(6) This bond issue refunds the May 1999 Water Revenue Bonds.
(7) This bond issue refunds the December 2000 Water Revenue Bonds.
Conduit Debt Obligations
From time to time, the City has issued Industrial Development Revenue Bonds and Facility Refunding
Revenue Bonds to provide financial assistance to private sector entities for the acquisition, construction,
and renovation of industrial and commercial facilities deemed to be in the public interest. The bonds are
collateralized by the property financed and are payable solely from payments received on the underlying
mortgage loans. All payments on the bonds are made by the private sector entities directly to a bond
trustee, who is a third party financial institution, and in turn, disburses the payment to the respective bond
holders. Neither the City, the State, nor any political subdivision thereof is obligated in any manner for
repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying
financial statements.
As of June 30, 2009, there were two series of Industrial Development Revenue Bonds and Facility
Refunding Revenue Bonds outstanding, with an aggregate principal amount payable of $39,501,549.
Debt Legal Compliance
Legal Debt Margin:
As of June 30, 2009, the general obligation debt issued by the City did not exceed its legal debt margin
computed as follows:
Assessed valuation:
Real property $ 4,215,084,214
Utilities 65,749,643
Total valuation $ 4,280,833,857
Debt limit, 5% of total assessed valuation $ 214,041,693
Debt applicable to debt limit:
General obligation bonds 84,995,000
Legal debt margin $ 129,046,693
61
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
7. Other Long-term Liabilities
Notes Payable
Changes in Long-Term Liabilities -Notes Payable
Note Payable activity for the year ended June 30, 2009, was as follows:
Due Within
July 1, 2008 Issues Retirements June 30, 2009 One Year
Governmental activities: 211,000 - - 211,000 -
A note payable was issued to Greater Iowa City Housing Fellowship for the purchase of an 11 unit
apartment building for low income and disabled housing in the Peninsula Neighborhood. The terms of
the loan are 1°10, interest only payments for twenty years with a final balloon payment of $211,000 due on
August 1, 2025.
Employee Vested Benefits
Changes in Long-Term Liabilities -Employee Vested benefits
Employee Vested Benefits activity for the year ended June 30, 2009, was as follows:
Due Within
July 1, 2008 Issues Retirements June 30, 2009 One Year
Governmental activities: $ 1,962,290 $ 1,117,493 $ 1,049,665 $ 2,030,118 $ 1,087,269
Business-type activities: $ 494,369 $ 282,016 $ 265,936 $ 510,449 $ 278,551
For the governmental activities, employee vested benefits are generally liquidated by the General Fund
and Community Development Block Grant Fund.
Landfill Closure /Post-Closure Care Costs
Changes in Long-Term Liabilities -Landfill Closure Post-closure Care Costs
Landfill Closure Post-closure care activity for the year ended June 30, 2009, was as follows:
Due Within
July 1, 2008 Issues Retirements June 30, 2009 One Year
Business-type activities: $ 10,097,691 $ 548,244 $ _ $ 10,645,935 $ -
In August 1993, the GASB issued Statement No. 18, Accounting for Municipal Solid Waste Landfill
Closure and Post-closure Care Costs (the Statement). Under these rules, in addition to operating
expenses related to current activities of the landfill, an expense provision and related liability are being
recognized based on the future closure and post-closure care costs that will be incurred near or after the
date the landfill no longer accepts waste. The recognition of these landfill closure and post-closure care
costs is based on the amount of the landfill used during the year.
62
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
The estimated liability for landfill closure and post-closure care costs as of June 30, 2009, is
approximately $10,645,935, which is based on 81.9% usage (filled) of the landfill and is included in
accrued liabilities within the Sanitation Fund. It is estimated that an additional amount of approximately
$4,688,700 will be recognized as closure and post-closure care expenses between the date of the balance
sheet and the date the landfill is expected to be filled to capacity by the year ended June 30, 2019. The
estimated total current cost of the landfill closure and post-closure care costs at June 30, 2009, was
determined by engineers from Howard R. Green Company and approximated $12,998,700. It is based on
the amount that would be paid if all equipment, facilities, and services required to close, monitor, and
maintain the landfill were acquired as of June 30, 2009. These amounts are based on an estimated post-
closure care and monitoring period of 30 years, consistent with current State Department of Natural
Resources regulations. However, the actual cost of closure and post-closure care may be higher due to
inflation, changes in technology, or changes in landfill laws and regulations.
The City is required by federal and state laws and regulations to provide some form of financial assurance
to finance closure and post-closure care. The City will meet its financial assurance obligations through the
issuance of general obligation bonds. As of June 30, 2009, the Sanitation Fund had $12,033,534 in related
equity in pooled cash and investments, at fair value designated for satisfaction of post-closure costs. The
City estimates that these cash reserves will only provide a fraction of the dollars needed to close and
monitor the landfill. The remaining portion of post-closure care costs, anticipated future inflation costs
and additional costs that might arise from changes in post-closure requirements (due to changes in
technology or more rigorous environmental regulations, for example) may need to be covered by charges
to future landfill users as well as City taxpayers.
Other Post Employment Benefits
Changes in Long-Term Liabilities -Other Post Employment Benefits
Due Within
July 1, 2008 Issues Retirements June 30, 2009 One Year
Governmental activities: $ - $ 464,700 $ - $ 464,700 $ -
Business-type activities: $ - $ 201,091 $ - $ 201,091 $ -
The City implemented GASB Statement No. 45, Accounting and Financial Reporting by Employers for
Postemployment Benefits other Than Pensions during the year ended June 30, 2009.
Plan Description: The City operates two self-funded medical and dental plans, one for Police and Fire
Union employees and one for all other employees, which are offered to current and retired employees and
their dependents. All full-time employees who retire or terminate/resign and their eligible dependents are
offered the following post-employment benefit options:
Health insurance and dental insurance -The option of continuing with the City's health insurance
plan at the individual's expense. These benefits cease upon Medicare eligibility.
Life insurance -The option of converting the employee's City-paid policy to an individual policy at
the individual's expense with the City's life insurance carrier.
63
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Long-term disability -For employees who terminate/resign and have been on the plan for a minimum
of one year, the option of converting the employee's City-paid group policy to a personal policy at the
individual's expense with the City's long-term disability insurance carrier.
The above options, while at the individual's own expense, are included within the City's overall insurance
package, which results in an implicit rate subsidy and an OPEB liability.
Fundin Policy: The contribution requirements of plans members are established and maybe amended by
the City. The City currently finances the benefit plans on apay-as-you-go basis.
Annual OPEB Cost and Net OPEB Obli ag tion: The City's annual OPEB cost is calculated based on the
annual required contribution (ARC) of the City, an amount actuarially determined in accordance with
GASB Statement Na 45. The ARC represents a level of funding that, if paid on an ongoing basis, is
projected to cover normal costs each year and amortize any unfunded actuarial liabilities over a period not
to exceed 30 years.
The following table shows the components of the City's annual OPEB cost for the' year ended June 30,
2009, the amount actually contributed to the plans, and changes in the City's net OPEB obligation:
Annual required contribution $1,288;466
Interest on net OPEB obligation -
Adjustment to annual required contribution -
Annual OPEB costs 1,288,466
Contributions made 622,675
Increase in net OPEB obligation 665,791
Net OPEB obligation beginning of year -
Net OPEB obligation end of year $ 665,791
For calculation of the net OPEB obligation, the actuary has set the transition day as July 1, 2008. The end
of year net OPEB obligation was calculated by the actuary as the cumulative difference between the
actuarially determined funding requirements and the actual contributions for the year ended June 30,-
2009.
The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plans and the net
OPEB obligation as of June 30, 2009 are summarized as follows:
Percentage of Annual
Annual OPEB Cost Net OPEB
Year Ended OPEB Cost Contributed from City Obli ag tion
June 30, 2009 $1,288,466 51.67% $665,791
Funded Status and FundingProgress: As of July 1, 2008, the most recent actuarial valuation date for the
period July 1, 2008 through June 30, 2009, the actuarial accrued liability was $15,235,196, with no
actuarial value of assets, resulting in an unfunded actuarial accrued liability (UAAL) of $15,235,196. The
covered payroll (annual payroll of active employees covered by the plans) was $32,804,905 and the ration
of the i7AAL to covered payroll was 46.44%. As of June 30, 2009, there were no trust fund assets.
64
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Actuarial Methods and Assumptions: Actuarial valuations of an ongoing plan involve estimates of the
value of reported amounts and assumptions about the probability of events far into the future. Examples
include assumption about future employments, mortality, and the health care cost trend. Actuarially
determined amounts are subject to continual review as actual results are compared with past expectations
and new estimates are made about the future.
The required schedule of funding progress, presented as required supplementary information in the
section following the Notes to Financial Statements, will present multi-year trend information about
whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial
accrued liabilities for benefits.
Calculations are based on the types of benefits provided under the terms of the substantive plan at the
time of each valuation and on the pattern of sharing of costs between the employer and plans members to
that point. The projection of benefits for financial reporting purposes does not explicitly incorporate the
potential effects of legal or contractual funding limitations on the pattern of cost sharing between the
employer and plans members in the future.
As of the July 1, 2008 actuarial valuation date, the actuarial cost method used is the entry age normal
method. The actuarial assumption includes a 4°Io discount rate. The projected annual medical trend rate
is 10.5°Io. The ultimate medical trend rate is 6%. The medical trend rate is reduced by 0.5°Io each year
until reaching the 6°Io ultimate trend rate. The projected annual dental trend rate is 6.0°Io. The ultimate
dental trend rate is 4°Io. The dental trend rate is reduced by 0.5°Io each year until reaching the 4°Io ultimate
trend rate.
Mortality rates for active employees are from the RP-2000 Employee Table and for retirees are from RP-
2000 Healthy Annuitant Table, applied on agender-specific basis. Annual retirement and termination
probabilities were developed from the retirement probabilities from the MFPRSI and IPERS pension plan
turnover tables, adjusted to be consistent with recent City experience.
Projected claim costs of the health and dental plans are $980.70 per month. The salary increase rate was
assumed to be 3.5°Io per year. The UAAL is being amortized as a level percentage of projected payroll
expenses over 30 years.
8. Risk Management
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets;
workplace accidents, errors and omissions; and natural disasters. During fiscal year 1988 the City
established the Loss Reserve Fund, an internal service fund, to account for and finance its uninsured risks
of loss. During the year ended June 30, 2009 the City purchased property, liability, and workers'
compensation insurance under the program that provides fora $100,000 self-insured retention per
occurrence on property losses, a $500,000 self-insured retention per occurrence on liability, and a
$400,000 self-insured retention on workers' compensation losses. The liability insurance provides
coverage for claims in excess of the aforementioned self-insured retention up to a maximum of
$21,000,000 annual aggregate of losses paid. The operating funds pay annual premiums to the Loss
Reserve Fund. Accumulated monies in the Loss Reserve Fund are available to cover the self-insured
retention amounts and any uninsured losses. Settled claims have not exceeded this commercial coverage
in any of the past sixteen fiscal years.
65
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
The Housing Authority Fund is insured under a separate policy with the Assisted Housing Risk
Management Association. The remaining funds participate in the Loss Reserve Fund. The funds make
payments to the Loss Reserve Fund based on actuarial estimates of the amounts needed to pay prior- and
current-year claims and to establish a reserve for catastrophic losses. The Fund's accrued liabilities
balance includes a claims liability at June 30, 2009 based on the requirements of GASB Statement No.
10, as amended, which requires that a liability for claims be reported if information prior to the issuance
of the financial statements indicates that it is probable that a liability has been incurred at the date of the
financial statements and the amount of the loss can be reasonably estimated. Changes in the Loss Reserve
Fund's claims liability amount for property, liability, and workers' compensation for the years ended
June 30, 2009 and 2008 are as follows:
Current-Year
Beginning-of- Claims and Balance at
Fiscal-Year Changes in Claim Fiscal
Liability Estimates Payments Year-End
2007 - 2008 $ 1,237,000 $ 876,000 $ 813,000 $ 1,300,000
2008 - 2009 1,300,000 889,000 952,000 1,237,000
Also, the City is partially self-insured, through stop-loss insurance, for employee health care coverage,
which is available to all of its permanent employees. This insurance provides stop-loss coverage for
claims in excess of $100,000 per employee with an aggregate stop-loss of $7,355,786. The operating
funds are charged premiums by the Loss Reserve Fund. The City reimburses a health insurance provider
for actual medical costs incurred, plus a claims processing\administrative fee. Changes in the Loss
Reserve Fund's claims liability amount for health care coverage for the years ended June 30, 2009 and
2008 are as follows:
Current-Year
Beginning-of- Claims and Balance at
Fiscal-Year Changes in Claim Fiscal
Liability Estimates Payments Year-End
2007 - 2008 $ 589,000 $ 5,901,000 $ 5,802,000 $ 688,000
2008 - 2009 688,000 6,649,000 6,500,000 837,000
66
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
9. Contractual Commitments and Contingencies
The total outstanding contractual commitments as of June 30, 2009 are as follows:
Fund Project Amount
Bridge, street and traffic Paving and bridge construction, $ 2,054,138
control construction engineering design and consulting
Other construction Public works construction, culture & recreation
construction, and fire station construction 402,027
Water Water main construction 139,708
Parking Garage access controls and repair & maintenance 121,516
Sanitation Landfill consulting 416,608
Airport Runway extension consulting, grading and paving 3,211,097
$ 6,345,094
10. Contingent Liabilities
Litigation
The City is a defendant in a number of lawsuits arising principally from claims against the City for
alleged improper actions by City employees, with such lawsuits typically involving claims of improper
police action, unlawful taking of property by zoning, negligence, appeals of condemnations, and
discrimination. Total damages claimed are substantial; however, it has been the City's experience that
such actions are settled for amounts substantially less than claimed amounts. The City's management
estimates that the potential claims against the City, not covered by various insurance policies, would not
materially affect the financial condition of the City. The City has the authority to levy additional taxes
(outside the regular limit) to cover uninsured judgments against the City.
11. Pension and Retirement Systems
Municipal Fire and Police Retirement System of Iowa
The City is a participating employer in the Municipal Fire and Police Retirement System of Iowa
(MFPRSI or the Plan), which is acost-sharing multiple-employer defined benefit public police and fire
employees retirement system. All fire fighters and police officers appointed under civil service participate
in the Plan. The Plan provides retirement, disability, and death benefits that are established under state
statute. The Plan issues a publicly available financial report that includes financial statements and
required supplementary information. The report may be obtained by writing to Municipal Fire and Police
67
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Retirement System of Iowa, 7155 Lake Drive Suite 201, West Des Moines, Iowa 50266 or the report may
be obtained from website www.mfprsi.org under the publications link. A member may retire at age 55
with 22 years of employment, and receive full benefits that are equal to 66°Io of the member's average
final compensation. Additionally, members retiring with more than 22 years of service will receive an
additional 2°Io of the member's average final compensation for up to 8 years of additional service. Other
benefits are also calculated at varying percentages of the average final compensation. Benefits vest after
four years of service.
Member contribution rates are established by state statute. For the fiscal year ended June 30, 2009,
members contributed 9.35°Io. The City's contribution rate is based upon an actuarially determined normal
contribution rate. The normal contribution rate is provided by state statute to be the actuarial liabilities of
the plan less current plan assets, the total then being divided by 1 °Io of the actuarially determined present
value of prospective future compensation of all members, further reduced by member contributions.
Legislatively appropriated contributions from the state to the plan may further reduce the City's
contribution rate. However, the City's contribution rate may not be less than 17°Io of earnable
compensation.
The City was required to contribute 18.75°Io of earnable compensation of each member in 2009, 25.48°Io
of earnable compensation in 2008, and 27.75°Io of earnable compensation in 2007. The contributions paid
by the City for the years ended June 30, 2007, 2008, and 2009, were $1,954,182, $1,910,454, and
$1,434,031 respectively, and was equal to the required contributions for each year.
Iowa Public Employees Retirement System
The City contributes to the Iowa Public Employees Retirement System (IPERS), which is acost-sharing
multiple-employer defined benefit pension plan administered by the State of Iowa. IPERS provides
retirement and death benefits, which are established by State statute to plan members and beneficiaries.
IPERS issues a publicly available financial report that includes financial statements and required
supplementary information. The report may be obtained by writing to IPERS, P.O. Box 9117, Des
Moines, Iowa 50306-9117.
All employees, except temporary employees of six months or less of employment duration, who do not
participate in any other public retirement system in the state are eligible and must participate in IPERS.
The pension plan provides retirement and death benefits that are established by state statute. Generally, a
member may retire at the age of 65, or any time after age 62 and 20 years or more of service, or when age
plus years of service equals or exceeds 88, and receive unreduced (for age) benefits. Members may also
retire at the age of 55 or more at reduced benefits. Benefits vest after four years of service or after
attaining the age of 55. Full benefits are equal to 60°Io of the average of the highest three years of covered
wages times years of service divided by 30.
Plan members are required to contribute 4.10°Io of their annual covered salary and the City is required to
contribute 6.35°Io of annual covered payroll. Contribution requirements are established by state statute.
The City's contributions to IPERS for the years ended June 30, 2007, 2008, and 2009, were $1,384,110,
$1,534,552, and $1,668,173 respectively, and were equal to the required contributions for each year.
68
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
12. Municipal Utility Systems
Water System
The Water Division is comprised of five parts: Administration, Treatment Plant, Customer Service,
Distribution, and Public Information/Education. There are a total of 32.75 (FTE) employees who work in
the Water Division. This division serves 67,831 people and has over 22,000 customers. The average
daily use for 2009 was 5.51 million gallons per day (MGD). A peak flow of 10.6 MGD was experienced
during the summer of 1989.
Water Sources: The primary source of water for the City is the alluvial collector wells along the Iowa
River. Four collector wells can provide approximately 11.0 MGD. Additional sources include two
Jordan aquifer wells which can provide 2.0 MGD; four Siluran aquifer wells which can provide 1.0
MGD; a sand pit that can provide 3.0 MGD; a river intake that can provide 3.0 MGD; for a total of
approximately 20 MGD maximum capacity.
Water Treatment Processes: The facilities include one treatment plant (constructed in 2003) located at 80
Stephen Atkins Drive. The plant is a surface water plant design that includes aeration, lime softening
(coagulation/flocculation/sedimentation), and granular activated charcoal filtration processes with
fluoridation and free chlorination. The grade four water facility employs operators that perform over 200
water quality tests per day in-house and collect samples for testing at the University Hygienic Laboratory.
This testing ensures that the water meets all of the Safe Drinking Water Act Standards.
Distribution System: The water flows through approximately 288 miles of water mains and includes over
25,000 service connections. The distribution piping consists of cast iron, ductile and PVC main that
ranges in size from 2" to 30". The treatment plant site has effective water storage capacity of 1.75 million
gallons of water; in addition there are four remote ground storage reservoirs (with pumping stations) that
add up to remote effective storage capacity of 6.0 million gallons of water. The water system also
provides for fire protection with approximately 3,100 hydrants located throughout the community.
Billing and Collections: Customers are billed monthly on a combined utility statement which includes
charges for sewer, water, solid waste, and curbside recycling. Under present City policy and City
ordinances, utility bills are due when received but contain a delinquency date which provides 15 days for
payment. If payment is not made in full within 22 days, a notice is mailed which allows 25 calendar days
before service is disconnected. The City's bad debt write-offs have been less than 0.5°Io of gross revenues
for the past three years.
Rates:
The following rates and charges were effective July 1, 2008.
Water Service Charge Minimums (includes up to the first 100 cubic feet (c.f.))
Meter Size Meter Size
Inches Charge Inches Charge
5/8" $6.41 2" $22.14
3/4" 7.00 3" 40.91
1" 8.26 4" 71.37
1 1 /2" 16.47 6" 143.61
69
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Monthly Usage in excess of 100 cubic feet (c.f.)
101 - 3,000 $2.99 per 100 c.f.
3,001 and over $215 per 100 c.f.
Single Purpose Meter Charges
First 100 (c.f) Minimum Monthly Charge
Usage in excess of 100 cubic feet (c.f.) $2.99 per 100 c.f.
Changes in water rates over the last ten fiscal years.
2000 10%
2001 0%
2002 0°Io
2003 - 5 °Io
2004 - 5 °Io
2005 0°Io
2006 0°Io
2007 - 5 °Io
2008 0°Io
2009 0°Io
70
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Financial Information: The following table summarizes the results of operations for the Water System for
the fiscal years ended June 30, 2009, 2008, and 2007.
WATER SYSTEM
STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND NET ASSETS
Last Three Fiscal Years
(amounts expressed in thousands)
2009 2008 2007
Operating Revenues:
Charges for services $ 8,107 $ 8,195 $ 8,240
Miscellaneous 86 134 51
Total operating revenues 8,193 8,329 8,291
Operating Expenses:
Personal services 2,316 2,160 2,091
Commodities 768 1,348 1,463
Services and charges 2,642 1,840 1,802
5,726 5,348 5,356
Depreciation 2,124 2,065 2,024
Total operating expenses 7,850 7,413 7,380
Operating income 343 916 911
Nonoperating Revenues (Expenses):
Loss on disposal of capital assets - (2) -
Operating Grants 15 - -
Interest income 625 931 929
Interest expense (1,351) (1,426) (1,549)
Total nonoperating revenues (expenses) (711) (497) (620)
Income before capital contributions
and transfers (368) 419 291
Capital contributions 132 314 845
Transfers in 469 689 3,045
Transfers out (698) (820) (237)
Change in net assets (465) 602 3,944
Net Assets, Beginning 60,606 60,004 56,060
Net Assets, Ending $ 60,141 $ 60,606 $ 60,004
71
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
The following table summarizes the budget and actual figures for the Water System for the fiscal year
ended June 30, 2008 and the budget for the fiscal year ended June 30, 2009 on a cash basis.
WATER SYSTEM
BUDGET AND ACTUALS (CASH BASIS)
For the Year Ended June 30, 2009
(amounts expressed in thousands)
FY 10
Actual Budget Percentage Budget
Charges for services $ 8,144 $ 8,425 96.66% $ 8,390
Interest income 561 1,025 54.73% 515
Miscellaneous 92 49 187.76% 1,799
Operating grants - 169 0.00% 1,749
Bond sales 16,952 17,251 98.27% -
Total Receipts $ 25,749 $ 26,919 95.65% $ 12,453
Personal services $ 2,353 $ 2,371 99.24% $ 2,492
Commodities 652 768 84.90% 708
Services and charges 2,185 2,582 84.62% 2,574
Capital ouflay 994 4,318 23.02% 4,502
Transfer to capital project funds 477 1,101 43.32% 1,524
Operating subsidy 17 17 100.00% 20
Debt service payments 19,790 20,152 98.20% 2,833
Total Disbursements $ 26,468 $ 31,309 84.54% ~ 14,653
Sewer System
The City of Iowa City operates a municipal Sewer Utility System consisting of approximately 300 miles
of sanitary sewers, 14 lift stations, and 2 treatment plants. There are a total of 25.60 (FTE) employees
who work in the Wastewater Division. This division serves 67,831 people and has over 23,000
customers. The average daily treatment for 2009 was 12.34 million gallons per day (MGD).
The North Plant was constructed in 1935 and the South Plant was completed in 1990 and upgraded in
2002. The connecting of the North and South Plants was completed in 1998. The City has the capability
to divert treatment to the South Plant and control all operations remotely through computer systems. The
combined wastewater treatment system has a maximum daily capacity of 41.00 MGD. Both plants are in
compliance with federal clean water standards.
Billing and Collections: Customers are billed monthly on a combined utility statement which includes
charges for sewer, water, solid waste, and curbside recycling. Under present City policy and City
ordinances, utility bills are due when received but contain a delinquency date which provides 15 days for
payment. If payment is not made in full within 22 days, a notice is mailed which allows 25 calendar days
before service is disconnected. The City's bad debt write-offs have been less than 0.5°Io of gross revenues
for the past three years.
72
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Rates:
The following rates and charges were effective July 1, 2008.
Sewer Service Charge Minimum (includes up to the first 100 cubic feet (c.f.)) $8.15
Monthly Usage in excess of 100 cubic feet (c.f.) $3.99
Changes in sewer rates over the last ten fiscal years.
2000 20°Io
2001 5%
2002 5 °Io
2003 0°Io
2004 0°Io
2005 0°Io
2006 0°Io
2007 8 °Io
2008 0°Io
2009 5 °Io
73
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Financial Information: The following table summarizes the results of operations for the Sewer System for
the fiscal years ended June 30, 2009, 2008, and 2007.
SEWER SYSTEM
STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND NET ASSETS
Operating Revenues:
Charges for services
Miscellaneous
Total operating revenues
Operating Expenses:
Personal services
Commodities
Services and charges
Depreciation
Total operating expenses
Operating income
Last Three Fiscal Years
(amounts expressed in thousands)
2009
$ 12,557
84
12,641
Nonoperating Revenues (Expenses):
Gain (loss) on disposal of capital assets
Operating grants
Interest income
Interest expense
Total nonoperating revenues (expenses)
Income before capital contributions
and transfers
Capital contributions
Transfers in
Transfers out
Change in net assets
Net Assets, Beginning
Net Assets, Ending.
1,848
853
2,501
5,202
4,155
9,357
3,284
2008
$ 12,318
1,651
606
2,324
4,581
4,181
8,762
3,631
2007
$ 12,535.
53
12,588
1,497
554
2,185
4,236
4,209
8,445
4,143
131 (5) -
1 - 1
820 944 1,119
(2,578) (3,041) 3,213
(1,626) (2,102) (2,093)
1,658 1,529 2,050
266 577 1,539
148 30 928
296 (69) (97)
1,776 2,067 4,420
73,119 71,052. 66,632
$ 74,895 $ 73,119 $ 71,052
74
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
The following table summarizes the budget and actual figures for the Sewer System for the fiscal year
ended June 30, 2008 and the budget for the fiscal year ended June 30, 2009 on a cash basis.
SEWER SYSTEM
BUDGET AND ACTUALS (CASH BASIS)
For the Year Ended June 30, 2009
(amounts expressed in thousands)
FY 10
Actual Budget Percentage Budget
Charges for services $ 12,611 $ 13,575 92.90% $ 13,413
Interest income 1,411 915 154.21% 672
Miscellaneous 84 - 0.00% -
Operating grants - 1,063 0.00% 20,563
Local option sales tax - - 0.00% 3,900
Bond sales 33,590 34,365 97.74% -
Total Receipts $ 47,696 $ 49,918 95.55% $ 38,548
Personal services $ 1,778 $ 1,802 98.67% $ 1,895
Commodities 564 473 ll9.24% 580
Services and charges 2,476 2,461 100.61% 2,578
Capital outlay 275 2,300 ll.96% 27,884
Transfer to capital project funds 125 500 25.00% 624
Operating subsidy 17 17 100.00% 20
Debt service payments 40,822 41,513 98.34% 6,883
Total Disbursements $ 46,057 $ 49,066 93.87% $ 40,464
13. Subsequent events
On November 23, 2009, the City of Iowa City received and awarded capital loan notes for Parking
Revenue Refunding Capital Loan Notes, Series 2009F in the amount of $9,110,000. The notes were
issued to current refund on November 23, 2009, $9,275,000 of the City's outstanding Parking Revenue
Bonds, Series 1999, dated December 1, 1999.
14. New Governmental Accounting Standards Board (GASB) Standards
The Governmental Accounting Standards Board (GASB) has issued seven statements not yet
implemented by the City. The statements, which might impact the City are as follows:
Statement No. 51, Accounting and Financial Reporting for Intangible Assets, issued June 2007, will be
effective for the fiscal year ending June 30, 2010. This statement requires that all intangible assets not
specifically excluded by its scope be classified as capital assets.
Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, issued June 2008, will
be effective for the fiscal year ending June 30, 2010. This statement addresses the recognition,
measurement, and disclosure of information regarding derivative instruments entered into by state and
local governments.
~5
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 2009
Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, issued February
2009, will be effective for the fiscal year ending June 30, 2011. This Statement establishes new standards
for fund balance classifications based primarily on the extent to which a government is bound to observe
constraints imposed upon the use of the resources reported in governmental funds.
The City's management has not yet determined the effect these statements will have on the City's
financial statements.
76
a'~
~~
II ~.
77
..' p ~#
r.;~r
CITY OF IOWA CITY
BUDGETARY COMPARISON SCHEDULE
BUDGET AND ACTUAL -ALL GOVERNMENTAL FUNDS AND ENTERPRISE FUNDS
BUDGETARY BASIS
REQUIRED SUPPLEMENTARY INFORMATION
For the Year Ended June 30, 2009
(dollar amounts expressed in thousands)
Governmental
Fund Types Enterprise Fund
Actual Budgetary Types Actual Total Actual
Basis Budgetary Basis Budgetary Basis
Revenues:
Froperty Tax $ 43,137 $ - $ 43,137
Tax increment financing taxes 3,693 - 3,693
Other city taxes 1,597 - 1,597
Licenses and permits 1,272 8 1,280
Intergovernmental 21,353 10,696 32,049
Charges for services 4,758 34,830 39,588
Use of money and property 1,543 3,379 4,922
Miscellaneous 3,412 2,090 5,502
Total revenues 80,765 51,003 131,768
Expenditures/Expenses:
Public safety 20,025 - 20,025
Public works 11,958 - 11,958
Culture and recreation 10,577 - 10,577
Community and economic development 13,893 - 13,893
General government 7,183 - 7,183
Debt service 35,740 - 35,740
Capital outlay 12,693 - 12,693
Business-type - 76,186 76,186
Total expenditures/expenses 112,069 76,186 188,255
Excess (deficiency) of revenues over
(under) expenditures/expenses (31,304) (25,183) (56,487)
Other financing sources and uses, net 32,647 49,801 82,448
Net change in fund balances 1,343 24,618 25,961
Balances, beginning of year 47,221 78,239 125,460
Balances, end of year 48,564 102,857 151,421
See Note to Required Supplementary Information.
78
Budgeted Amounts
Final to Actual
Variance -
Positive
Original Final (Negative)
$ 43,168 $ 43,168 $ (31)
2,478 3,809 (116)
1,587 1,586 ll
1,308 1,308 (28)
22,537 63,944 (31,895)
40,342 39,926 (338)
5,504 5,150 (228)
5,698 6,722 (1,220)
122,622 165,613 (33,845)
18,116 26,277 6,252
12,577 13,467 1,509
11,332 11,603 1,026
5,051 31,023 17,130
8,183 8,264 1,081
12,662 36,660 920
12,863 28,611 15,918
60,429 118,228 42,042
141,213 274,133 85,878
(18,591) (108,520) 52,033
9,619 85,587 (3,139)
(8,972) (22,933) 48,894
104,586 125,460
95,614 102,527
79
CITY OF IOWA CITY
BUDGETARY COMPARISON SCHEDULE
BUDGET TO GAAP RECONCILIATION
REQUIRED SUPPLEMENTARY INFORMATION
For the Year Ended June 30, 2009
(dollar amounts expressed in thousands)
Governmental Fund Types
Accrual Modified Accrual
Budget Basis Adjustments Basis
Revenues $ 80,765 $ (943) $ 79,822
Expenditures 112,069 (25,848) 86,221
Net (31,304) 24,905 (6,399)
Other financing sources (uses) 32,647 (24,546) 8,101
Beginning Fund Balances $ 47,221 $ (6,800) $ 40,421
Ending Fund Balances $ 48,564 $ (6,441) $ 42,123
Enterprise Fund Types
Accrual Accrual
Budget Basis Adjustments Basis
Revenues $ 51,003 $ (4,229) $ 46,774
Expenditures 76,186 (33,307) 42,879
Net (25,183) 29,078 3,895
Other financing sources (uses) 49,801 (46,414) 3,387
Beginning Fund Balances 78,239 $ 152,581 230,820
Ending Fund Balances $ 102,857 $ 135,245 $ 238,102
See Note to Required Supplementary Infarmation.
80
City of Iowa City, Iowa
Note to Required Supplementary Information -Budgetary Reporting
For the Year Ended June 30, 2009
In accordance with Code of Iowa, the City Council annually adopts a budget following required public
notice and hearing which includes all funds, except internal service funds and agency funds. The budget
basis of accounting is cash basis. The annual budget may be amended during the year utilizing similar
statutorily prescribed procedures.
Formal and legal budgetary control is based upon nine major classes of expenditures known as functions,
not by fund or fund type. These nine functions are: public safety, public works, health and social
services, culture and recreation, community and economic development, general government, debt
service, capital outlay and business-type. The legal level control is at the aggregated function level, not at
the fund or fund type level.
During the year, budget amendments increased budgeted revenues by $42,991,000 and expenditures by
$175,911,000. The budget amendments were primarily due to changes in breadth and timing of capital
improvement projects and repair and clean-up costs and related grants due to the flood in the summer of
2008.
s~
City of Iowa City, Iowa
Note to Required Supplementary Information -Schedule of Funding Progress for Health and
Dental Plans
For the Year Ended June 30, 2009
Actuarial Actuarial Actuarial Unfunded
Valuation Value of Accrued AAL Funded Covered
Date Assets Liability (AAL) (UAAL) Ratio Payroll
July 1, 2008 $ - $15,235,196 $
$32,804,905
UAAL As a
Percentage.
of Covered
Payroll
46.44%
82
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
Special Revenue Funds account for revenues derived from specific sources that are required to be
accounted for as separate funds. The funds in this category and their purpose are as follows:
Other Shared Revenue and Grants Fund -accounts for revenue from various sources, primarily road
use tax monies from the State of Iowa and reimbursable programs funded by federal and state grants.
Economic Development Fund -accounts for revenue and expenditures of economic development
activities.
Johnson County Council of Governments Fund -accounts for the financial activities of the
metropolitan/rural cooperative planning organization.
CAPITAL PROJECTS FUNDS
Capital Projects Funds are utilized to account for all resources used in the acquisition and construction of
capital facilities and other major fixed assets, with the exception of those that are financed by proprietary
fund monies. The fund in this category is as follows:
Other Construction Fund -accounts for the construction or replacement of other City general fixed
assets, such as administrative buildings with various funding sources, including general obligation bonds,
intergovernmental revenues and contributions.
83
CITY OF IOWA CITY
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
June 30, 2009
(amounts expressed in thousands)
Special Revenue Capital Projects
Bridge,
Johnson Street, and
County Traffic
Economic CouncIl of Control Other
Development Governments Construction Construction Total
Assets
Equity in pooled cash and investments $ 325 $ 49 $ 637 $ 213 $ 1,224
Receivables:
Property tax 29 - - - 29
Accounts and unbIlled usage - - 155 5 160
Interest 24 - - 18 42
Due from other governments - 39 2,061 403 2,503
Restricted assets:
Equity in pooled cash and investments - - - 14,634 14,634
Total assets $ 378 $ 88 $ 2,853 $ 15,273 $ 18,592
Liabilities and Fund Balances
Liabiities:
Accounts payable $ - $ 1 $ 13 $ 142 $ 156
Contracts payable - - 686 340 1,026
Accrued liabilities - 22 21 8 51
Due to other governments - - 1,963 - 1,963
Deferred revenue - - 2,053 412 2,465
Total liabilities - 23 4,736 902 5,661
Fund balances:
Reserved for:
Encumbrances - - - 1,528 1,528
Unreserved
Undesignated 378 65 (1,883) 12,843 11,403
Total fund balances 378 65 (1,883) 14,371 12,931
Total liabIlities and fund balances $ 378 $ 88 $ 2,853 $ 15,273 $ 18,592
84
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Special Revenue Capital Projects
Bridge,
Johnson Street, and
County Traffic
Economic Council of Control Other
Development Governments Construction Construction Total
Revenues
Froperty taxes $ 3,688 $ - $ - $ - $ 3,688
Intergovernmental - 272 2,107 194 2,573
Use of money and property 36 - 20 244 300
Miscellaneous 40 3 31 13 87
Total revenues 3,764 275 2,158 451 6,648
Expenditures
Current:
Public safety - - - 547 547
Public works - - 1,044 96 1,140
Culture and recreation - - - 205 205
Community and economic
development 1,031 614 - 39 1,684
General government - - - 73 73
Capital outlay - 4 4,592 4,890 9,486
Total expenditures 1,031 618 5,636 5,850 13,135
Excess (deficiency) of revenues over
(under) expenditures 2,733 (343) (3,478) (5,399) (6,487)
Other Financing Sources (Uses)
Issuance of bonds - - - 7,190 7,190
Sale of capital assets - - - 360 360
Fremium on issuance of bonds - - - 159 159
Transfers in - 338 3,862 279 4,479
Transfers out (2,727) - (672) (2,297) (5,696)
Total other financing sources
and (uses) (2,727) 338 3,190 5,691 6,492
Net change in fund balances 6 (5) (288) 292 5
Fund Balances, Beginning 372 70 (1,595) 14,079 12,926
Fund Balances, Ending $ 378 $ 65 $ (1,883) $ 14,371 $ 12,931
85
86
NONMAJOR ENTERPRISE FUNDS
Enterprise Funds account for operations and activities of the City that are financed and operated in a manner
similar to a private business enterprise, and where the costs of providing services to the general public on a
continuing basis are expected to be financed or recovered primarily through user charges, or where the City has
decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for
capital maintenance, public policy, management control, accountability, or other purposes. The funds in this
category are as follows:
Airport Fund -accounts for the operation and maintenance of the airport facility.
Stormwater Fund -accounts for the operation and maintenance of the stormwater operation.
Cable Television Fund -accounts for the operation and maintenance of the Broadband Telecommunications
Commission that oversees the franchise agreement with the cable television company, including production and
broadcasting on the government television channels.
s~
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF NET ASSETS
NONMAJOR ENTERPRISE FUNDS
June 30, 2009
(amounts expressed in thousands)
Cable
Airport Stormwater Television Total
Assets
Current assets:
Equity in pooled cash and investments $ 80 $ 1,349 $ 1,154 $ 2,583
Receivables:
Accounts and unbilled usage - 67 177 244
Interest 1 9 9 19
Due from other governments 624 - - 624
Total current assets 705 1,425 1,340 3,470
Noncurrent assets:
Restricted assets:
Equity in pooled cash and investments 9 - 111 120
Capital assets:
Land 7,324 2,156 - 9,480
Buildings 3,563 - 741 4,304
Improvements other than buildings 357 - - 357
Machinery and equipment 281 260 94 635
Infrastructure 7,122 34,024 - 41,146
Accumulated depreciation (3,706) (7,072) (276) (11,054)
Construction in progress 3,243 340 - 3,583
Total noncurrent assets 18,193 29,708 670 48,571
Total assets 18,898 31,133 2,010 52,041
Liabilities
Current liabilities
Accounts payable 35 123 112 270
Contracts payable 591 - - 591
Accrued liabilities 3 14 44 61
Total current liabilities 629 137 156 922
Noncurrent liabilities:
Liabilities payable from restricted assets:
Deposits 9 - - 9
Advances from other funds 1,299 - - 1,299
Other Post Employment Benefits Obligation 1 2 10 13
Total noncurrent liabilities 1,309 2 10 1,321
Total liabilities 1,938 139 166 2,243
Net Assets
Invested in capital assets, net of related debt 18,184 29,708 559 48,451
Unrestricted (1,224) 1,286 1,285 1,347
Total net assets $ 16,960 $ 30,994 $ 1,844 $ 49,798
88
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN FUND NET ASSETS
NONMAJOR ENTERPRISE FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Operating Revenues:
Charges for services
Miscellaneous
Total operating revenues
Operating Expenses:
Personal services
Commodities
Services and charges
Depreciation
Total operating expenses
Operating income (lose)
Nonoperating Revenues (Expenses):
Operating grants
Interest income
Total nonoperating revenues (expenses)
Income (loss) before capital contributions
and transfers
Capital contributions
Transfers in
Transfers out
Change in net assets
Net Assets, Beginning
Net Assets, Ending
Airport Stormwater
$ 248 $ 622 $
277
61
20
625
Cable
788 $ 1,658
155 479 695
202 27 249
415 709 32 1,156
694 1,223 628 2,545
(417) (598) 160 (855)
2 - - 2
2 30 27 59
(415) (568) 187 (796)
3,239 68 - 3,307
195 320 - 515
(37) - (160) (197)
2,982 (180) 27 2,829
13,978 31,174 1,817 46,969
$ 16,960 $ 30,994 $ 1,844 $ 49,798
89
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF CASH FLOWS
NONMAJOR ENTERPRISE FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Cash Flows From Operating Activities
Receipts from customers and users
Payments to suppliers
Payments to employees
Net cash flows from operating activities
Cash Flows From Noncapital Financing Activities
Transfers from other funds
Transfers to other funds
Advances from other funds
Net cash flows from noncapital financing activities
Cash Flows From Capital and Related Financing
Activities
Capital grants received
Acquisition and construction of property and equipment
Proceeds from sale of property
Net cash flows from capital and related financing
activities
Cash Flows From Investing Activities
Interest on investments
Net increase (decrease) in cash and cash equivalents
Cash and Cash Equivalents, Beginning
Cash and Cash Equivalents, Ending
Reconciliation of operating income (loss) to net
cash flows from operating activities:
Operating income (loss)
Adjustments to reconcile operating income (loss) to
net cash flows from operating activities:
Depreciation expense
Changes in:
Receivables:
Accounts and unbilled usage
Accounts payable
Accrued liabilities
Deposits
Other Post Employment Benefits Obligation
Total adjustments
Net cash flows from operating activities
Noncash Investing, Capital, and Financing Activities:
Contributions of capital assets from government and others
Cable
Airport Stormwater Television Total
$ 280 $ 626 $ 795 $ 1,701
(262) (284) (113) (659)
(67) (146) (479) (692)
(49) 196 203 350
195 320 - 515
(37) - (160) (197)
94 - - 94
252 320 (160) 412
3,249 - - 3,249
(3,475) (428) (6) (3,909)
- 6 - 6
(226) (422) (6) (654)
12 31 30 73
(ll) 125 67 181
100 1,224 1,198 2,522
$ 89 $ 1,349 $ 1,265 $ 2,703
$ (417) $ (598) $ 160 $ (855)
415 709 32 1,156
4 1 7 12
(44) 75 4 35
(7) 7 (10) (10)
(1) - - (1)
1 2 10 13
368 794 43 1,205
$ (49) $ 196 $ 203 $ 350
$ - $ 68 $ - $ 68
90
INTERNAL SERVICE FUNDS
Internal Service Funds account for goods and services provided by one department to other City departments on a
cost-reimbursement basis. The funds in this category are:
Equipment Maintenance Fund -accounts for the provision of maintenance for City vehicles and equipment and
vehicle rental to other City departments from a central vehicle pool.
Central Services Fund -accounts for the support services of photocopying, paper supplies, mail, overnight
shipping, and two-way radios provided to other City departments.
Loss Reserve Fund -accounts for the property, liability, Workers' Compensation and health insurance premiums
and claims activity for City departments, including the self-insured retention portion.
Information Technology Fund -accounts for the accumulation and allocation of costs associated with
telecommunications and data processing, including the operation and replacement of equipment.
91
CITY OF IOWA CITY
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
June 30, 2009
(amounts expressed in thousands)
Equipment Central Loss
Information
Technology Total
Assets
Current assets:
Equity in pooled cash and investments $ 6,721 $ 608 $ 6,979 $ 2,697 $ 17,005
Receivables:
Interest 47 4 57 20 128
Due from other governments 55 - - - 55
Inventories 332 - - - 332
Total current assets 7,155 612 7,036 2,717 17,520
Noncurrent assets:
Capital assets:
Land 45 - - - 45
Buildings 578 - - 253 831
Improvements other than buildings 50 - - - 50
Machinery and equipment 11,528 226 8 1,401 13,163
Infrastructure - - - 1,006 1,006
Accumulated depreciation (8,306) (134) (2) (1,442) (9,884)
Construction in progress 199 - - - 199
Total noncurrent assets 4,094 92 6 1,218 5,410
Total assets 11,249 704 7,042 3,935 22,930
Liabilities
Current liabilities:
Accounts payable 175 21 34 31 261
Accrued liabilities 102 3 2,084 91 2,280
Total current liabilities 277 24 2,118 122 2,541
Noncurrent liabilities:
Other Post Employment Benefits Obligation (17) 1 (17) 21 (12)
Total liabilities 260 25 2,101 143 2,529
Net Assets
Invested in capital assets, net of related debt 4,094 92 6 1,218 5,410
Unrestricted 6,895 587 4,935 2,574 14,991
Total net assets $ 10,989 $ 679 $ 4,941 $ 3,792 $ 20,401
92
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Equipment Central Loss Information
Maintenance Services Reserve Technology Total
Operating Revenues:
Charges for services $ 4,847 $ 344 $ 8,399 $ 1,882 $ 15,472
Miscellaneous - - 17 - 17
Total operating revenues 4,847 344 8,416 1,882 15,489
Operating Expenses:
Personal services 831 41 152 986 2,010
Commodities 2,004 21 13 223 2,261
Services and charges 423 221 8,786 465 9,895
3,258 283 8,951 1,674 14,166
Depreciation 956 19 1 155 1,131
Total operating expenses 4,214 302 8,952 1,829 15,297
Operating income (loss) 633 42 (536) 53 192
Nonoperating Revenues (Expenses):
Gain (loss) on disposal of capital assets 45 (1) - - 44
Interest income 148 15 178 72 413
Total nonoperating revenues (expenses) 193 14 178 72 457
Income (loss) before capital contributions
and transfers 826 56 (358) 125 649
Capital contributions 4 - - - 4
Transfers in 277 - - - 277
Transfers out - - - (59) (59)
Change in net assets 1,107 56 (358) 66 871
Net Assets, Beginning 9,882 623 5,299 3,726 19,530
Net Assets, Ending $ 10,989 $ 679 $ 4,941 $ 3,792 $ 20,401
93
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Cash Flows From Operating Activities
Receipts from customers and users
Payments to suppliers
Payments to employees
Net cash flows from operating activities
Cash Flows From Noncapital Financing
Activities
Transfers from other funds
Operating transfers to other funds
Net cash flows from noncapital financing
activities
Cash Flows From Capital and Related
Financing Activities
Acquisition and construction of property
and equipment
Proceeds from sale of property
Net cash flows from capital and related
financing activities
Cash Flows From Investing Activities
Interest on investments
Net increase in cash and cash
equivalents
Cash and Cash Equivalents, Beginning
Cash and Cash Equivalents, Ending
Reconciliation of operating income (loss)
to net cash flows from operating activities:
Operating income (loss)
Adjustments to reconcile operating income
(loss) to net cash flows from operating
activities:
Depreciation expense
Changes in:
Receivables:
Accounts and unbilled usage
Due from other governments
Inventories
Accounts payable
Accrued liabilities
Other Post Employment Benefits
Obligation
Total adjustments
Net cash flows from operating activities
Noncash Investing, Capital, and Financing
Activities:
Contributions of fixed assets from
government and others
Equipment Central Loss Information
Maintenance Services Reserve Technology Total
$ 4,964 $ 344 $ 8,416 $ 1,882 $ 15,606
(2,729) (227) (8,891) (861) (12,708)
(831) (39) (80) (956) (1,906)
1,404 78 (555) 65 992
277 - - - 277
- - - (59) (59)
277 - - (59) 218
(951) (42) - (9) (1,002)
51 - - 4 55
(900) (42) - (5) (947)
149 16 188 75 428
930 52 (367) 76 691
5,791 556 7,346 2,621 16,314
$ 6,721 $ 608 $ 6,979 $ 2,697 $ 17,005
$ 633 $ 42 $ (536) $ 53 $ 192
956 19 1 155 1,131
3 - - - 3
114 - - - 114
(11) - - - (11)
(291) 15 (92) (173) (541)
17 1 89 9 116
(17) 1 (17) 21 (12)
771 36 (19) 12 800
$ 1,404 $ 78 $ (555) $ 65 $ 992
94
AGENCY FUNDS
The Agency Funds account for assets held by the City in a trustee or custodial capacity for other entities,
such as individuals, private organizations, or other governmental units. The funds in this category are:
Project Green Fund -accounts for donations that are received to plant and develop yards and lawns, both
public and private, within Iowa City.
Library Foundation -accounts for donations that are made to support the library development office.
95
CITY OF IOWA CITY
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
AGENCY FUNDS
For the Year Ended June 30, 2009
(amounts expressed in thousands)
Balance Balance
July 1, 2008 Increases Decreases June 30, 2009
Project Green
Assets
Equity in pooled cash and investments $ 212 $ 67 $ 49 $ 230
Interest receivable 2 2 2 2
Total assets $ 214 $ 69 $ 51 $ 232
Liabilities
Due to agency $ 214 $ 69 $ 51 $ 232
Total liabilities $ 214 $ 69 $ 51 $ 232
Library Foundation
Assets
Equity in pooled cash and investments $ 4 $ 9 $ 9 $ 4
Accounts receivable 5 1 - 6
$ 9 $ 10 $ 9 $ 10
Liabilities
Accrued liabilities $ 9 $ 10 $ 9 $ 10
Total liabilities $ 9 $ 10 $ 9 $ 10
Total Agency Funds
Assets
Equity in pooled cash and investments $ 216 $ 76 $ 58 $ 234
Accounts receivable 5 1 - 6
Interest receivable 2 2 2 2
Total assets $ 223 $ 79 $ 60 $ 242
Liabilities
Accrued liabilities $ 9 $ 10 $ 9 $ 10
Due to agency 214 69 51 232
Total liabilities $ 223 $ 79 $ 60 $ 242
96
Statistical Section
This part of the City of Iowa City's comprehensive annual financial report represents detailed
information as a context for understanding what the information in the financial statements, note
disclosures, and required supplementary information says about the government's overall
financial health.
Contents
Page
Financial Trends 99
These schedules contain trend information to help the reader understand how
the government's financial performance and well-being have changed over
time.
Revenue Capacity 104
These schedules contain information to help the reader assess the
government's most significant local revenue source, the property tax.
Debt Capacity 114
These schedules present information to help the reader assess the
affordability of the government's current levels of outstanding debt and the
government's ability to issue additional debt in the future.
Demographic and Economic Information 124
These schedules offer demographic and economic indicators to help the
reader understand the environment within which the government's financial
activities take place.
Operating Information 126
These schedules contain service and infrastructure data to help the reader
understand how the information in the government's financial report relates
to the services the government provides and the activities it performs.
Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive
annual financial report for the relevant year. The city implemented GASB 34 in FY03; schedules
presenting government-wide information include information beginning in that year.
97
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103
CITY OF IOWA CITY, IOWA
GENERAL GOVERNMENT TAX REVENUES BY SOURCE
Last Ten Fiscal Years
(Modified accrual basis of accounting)
(amounts expressed in thousands)
Fiscal
Year Property Tax Road Use Tax Hotel/Motel Tax Total
2000 24,271 4,928 554 29,753
2001 27,071 4,852 497 32,420
2002 28,623 5,077 646 34,346
2003 31,966 5,103 559 37,628
2004 34,958 5,311 580 40,849
2005 36,076 5,269 611 41,956
2006 38,336 5,303 674 44,313
2007 42,221 5,305 683 48,209
2008 44,101 5,432 734 50,267
2009 47,861 5,254 713 53,828
104
CITY OF IOWA CITY, IOWA
ASSESSED AND TAXABLE VALUE OF PROPERTY
Last Ten Fiscal Years
(amounts expressed in thousands)
Fiscal Taxable Property Total Taxable Total
Year Ended Assessed Value/ Exempt Assessed Direct
June 30 Estimated Actual Valuer Property Valuez Value Tax Rate
2000 2,699,944 136,493 2,563,451 13.851
2001 2,920,580 137,713 2,782,867 14.757
2002 2,975,254 152,991 2,822,263 14.850
2003 3,214,973 155,407 3,059,566 16.813
2004 3,322,001 176,188 3,145,813 17.596
2005 3,834,435 181,186 3,653,249 17.314
2006 3,953,781 183,799 3,769,982 17.729
2007 4,280,834 212,203 4,068,631 17.302
2008 4,365,626 215,955 4,149,671 17.297
2009 4,424,355 217,904 4,206,451 17.717
Sources:
iJohnson County Abstract Assessment
City of Iowa City Assessor's Office -Annual Report
Notes:
Froperty is reassessed in the odd numbered years to make adjustments to all property values, according to current market
values.
As per the Code of Iowa, all real and tangible personal property subject to taxation shall be valued at its actual value and,
except as otherwise provided, shall be reassessed at 100% of its actual value, and the value so assessed shall be taken and
considered as the assessed value and taxable value of the property upon which the levy shall be made.
Taxable property includes real property, buildings and structures, industrial plant and fixtures, commercial equipment
assessed as real property, agriculture, residential on agriculture, and utilities distribution property.
Exempt property includes all property that is owned by religious and educational institutions, charitable and benevolent
societies, low-rent housing and associations for war veterans. Each must apply for property tax exempt status with the City
Assessor, who determines if the property qualifies under state guidelines. Exempt property is assessed each year like other
taxable property. Froperty owned by governmental entities is not taxable and is not included in "Exempt Froperty".
105
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106
CITY OF IOWA CITY, IOWA
PROPERTY TAX BUDGETS AND COLLECTIONS
Last Ten Fiscal Years
(Cash basis of accounting)
(amounts expressed in thousands)
Percent of
Collection Total Tax Current Tax Levy Delinquent Tax Total Tax
Year Levied Collections Collected Collections Collections
2000 $ 23,945 $ 23,989 100.2 $ 5 $ 23,994
2001 26,089 25,684 98.4 31 25,715
2002 27,920 28,423 101.8 5 28,428
2003 31,975 31,863 99.6 16 31,879
2004 34,073 34,009 99.8 23 34,032
2005 34,403 34,814 101.2 15 34,829
2006 36,460 36,654 100.5 44 36,698
2007 39,094 38,947 99.6 13 38,960
2008 39,973 39,768 99.5 70 39,838
2009 43,168 43,118 99.9 18 43,136
Source: Certificate of City Taxes and Johnson County Treasurer's Office
Note: Collection of Delinquent Taxes not available by levy year. Fresented in year collected.
Total as
a Percent of
Levy
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101.8
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99.9
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110
CITY OF IOWA CITY, IOWA
SALES HISTORY AND TOTAL WATER CHARGES
Last Ten Fiscal Years
Fiscal Water Sales Water System
Year Cubic Feet Sold Charges
2000 N/A N/A
2001 245,725,159 $8,837,339
2002 253,409,874 9,049,700
2003 257,788,030 9,308,824
2004 253,454,012 8,850,608
2005 254,560,239 8,315,719
2006 267,107,998 8, 844,993
2007 261,072,632 8,414,310
2008 249,361,929 7,976,536
2009 234,804,167 7,497,903
Sources:
Sources:
City of Iowa City Revenue Department
Notes:
N/A Not available
111
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112
CITY OF IOWA CITY, IOWA
SALES HISTORY AND TOTAL SEWER CHARGES
Last Ten Fiscal Years
Fiscal Sewer Sales Sewer System
Year Cubic Feet Sold Charges
2000 N/A N/A
2001 299,381,463 $11,111,313
2002 292,323,306 11,431,949
2003 297,0&4,229 12,015,122
2004 294,683,685 12,482,393
2005 297,714,953 12,557,646
2006 302,925,357 12,373,762
2007 315,199,203 11,084,369
2008 285,492,596 12,221,769
2009 276,455,246 12,499,949
Sources:
Sources:
City of Iowa City Revenue Department
Notes:
N/A Not available
113
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115
CITY OF IOWA CITY, IOWA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR
GENERAL BONDED DEBT TO TOTAL GENERAL GOVERNMENTAL EXPENDITURESI
Last Ten Fiscal Years
(amounts expressed in thousands)
Fiscal Year
Ended
une 30
2000
2001
2002
20032
2004
2005
2006
2007
2008
2009
Notes:
Principal
$ 2,918 $
3,541
3,599
Interest
1,360 $
1,763
2,136
Total
Debt Service
4,278 $
5,304
5,735
Total
General
Governmental
Expenditures
and Transfers
52,727
53,898
53,462
Ratio of Debt
Service to General
Expenditures
.08:1.00
.10:1.00
.11:1.00
4,742 3,683 8,425 82,001 .10:1.00
5,172 3,336 8,508 83,445 .10:1.00
9,349 3,676 13,025 88,342 .15:1.00
6,099 3,458 9,557 93,360 .10:1.00
6,700 3,464 10,164 93,639 .11:1.00
7,323 3,556 10,879 99,178 .11:1.00
8,418 3,364 11,782 102,607 .11:1.00
1 General Fund, Special Revenue Funds and Debt Service Fund.
2 Beginning in FY03, Capital Projects Funds are also included.
116
CITY OF IOWA CITY, IOWA
COMPUTATION OF DIRECT AND OVERLAPPING DEBT
June 30, 2009
Name of
Governmental Unit
City of Iowa City
Iowa City Community
School District
Total
Per capita assessed value
(amounts expressed in thousands, except per capita)
Total General
Long-Term
Bonded Debt
Outstanding
$ 84,995
% Applicable
to the
City of
Iowa City
100.00% $
Amount
Applicable
to the
City of
Iowa City Per Capita
84,995 $ 1,253
26,690 59.85% 15,974 235
$ 111,685 $ 100,969 $ 1,489
$ 64,360
Source: Johnson County Auditor's Office
Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the city.
This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the
residents and businesses of Iowa City. This process recognizes that, when considering the city's ability to issue
and repay long-term debt, the entire burden borne by the residents and businesses should be taken into account.
However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt, of
each overlapping government.
117
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119
CITY OF IOWA CITY, IOWA
SCHEDULE OF REVENUE BOND COVERAGE
Last Ten Fiscal Years
(amounts expressed in thousands)
Fiscal
Year Net Revenue Annnal Debt Service
Ended Available for Ratio of
June 30 Revenne Expenses Debt Service Principal Interest Total Coverage
Parking Revenne
2000 $ 3,716 $ 1,861 $ 1,855 $ 455 $ 139 $ 594 3.12
2001 4,309 2,176 2,133 485 836 1,321 1.61
2002 4,272 1,960 2,312 510 746 1,256 1.84
2003 4,198 1,953 2,245 375 715 1,090 2.06
2004 4,164 2,319 1,845 395 687 1,082 1.71
2005 4,360 2,377 1,983 305 663 968 2.05
2006 4,161 2,380 1,781 320 645 965 1.85
2007 5,035 2,973 2,062 335 626 961 2.15
2008 4,995 2,454 2,541 355 606 961 2.64
2009 5,630 3,024 2,606 370 584 954 2.73
Wastewater Treatment Revenne°
2000 $ 11,872 $ 3,259 $ 8,613 $ 2,160 $ 3,691 $ 5,851 1.47
2001 12,824 3,248 9,576 2,505 3,589 6,094 1.57
2002 12,501 3,389 9,112 3,005 4,236 7,241 1.26
2003 13,000 4,463 8,537 3,060 4,385 7,445 1.15
2004 12,947 4,523 8,424 3,280 3,672 6,952 1.21
2005 12,600 4,432 8,168 3,630 3,537 7,167 1.14
2006 12,798 4,260 8,538 3,815 3,390 7,205 1.19
2007 13,708 4,236 9,472 3,905 3,234 7,139 1.33
2008 13,332 4,581 8,751 4,105 3,071 7,176 1.22
2009" 13,462 5,202 8,260 4,260 2,813 7,073 1.17
Water Revenne
2000 $ 9,626 $ 3,384 $ 6,242 $ - $ 299 $ 299 20.88
2001 10,629 3,410 7,219 140 445 585 12.34
2002 10,179 3,428 6,751 705 1,175 1,880 3.59
2003 10,241 4,361 5,880 500 1,088 1,588 3.70
2004 10,627 4,360 6,267 925 1,427 2,352 2.66
2005 9,287 4,783 4,504 845 1,340 2,185 2.06
2006 9,918 5,722 4,196 880 1,305 2,185 1.92
2007 9,220 5,356 3,864 915 1,268 2,183 1.77
2008 9,258 5,348 3,910 955 1,229 2,184 1.79
2009 8,833 5,726 3,107 995 1,171 2,166 1.43
Notes:
i Excludes depreciation and interest.
~ Includes principal and interest of revenue bonds only.
s Puking Revenue bonds ratio of "Net Revenue Available for Debt Service" to "Total Annual Debt Service"
is required to be at least 1.25.
a Wastewater Treatment Revenue bonds ratio of "Net Revenue Available for Debt Service" to "Total
Annual Debt Service" is required to be at least 1.10.
s Water Revenue bonds ratio of "Net Revenue Available for Debt Service" to "Total Annual Debt Service"
is required to be at least 1.10.
~ Refunded Revenue Bonds paid ire excluded from the principal of Annual Debt Service.
120
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121
CITY OF IOWA CITY, IOWA
Fiscal Year
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
Total
Fiscal Year
20091
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
Total
REVENUE DEBT ANNUAL MATURITY BY FUNDING SOURCE
Outstanding
Principal Interest
Parking
$ 370,000
390,000
410,000
430,000
455,000
480,000
505,000
535,000
565,000
600,000
630,000
670,000
710,000
750,000
795,000
845,000
895,000
$ 10,035,000
$ 584,298
561,973
538,473
513,798
487,801
460,335
431,401
400, 851
368,468
334,100
297,815
259,465
218,400
174,600
128,250
79,050
26,850
$ 5,865,928
Sewer
Outstanding
Principal Interest
$ 4,260,000
4,205,000
4,720,000
4,945,000
5,095,000
3,260,000
3,395,000
3,550,000
3,690,000
3,860,000
4,015,000
4,220,000
3,895,000
2,485,000
1,220,000
700,000
740,000
775,000
$ 59,030,000
$ 2,812,609
2,307,469
2,031,945
1,856,145
1,670,193
1,513,934
1,388,615
1,251,959
1,103,155
944,683
776,608
587,173
388,688
232,288
141,250
93,250
57,250
19,375
$ 19,176,589
Total
$ 954,298
951,973
948,473
943,798
942,801
940,335
936,401
935,851
933,468
934,100
927,815
929,465
928,400
924,600
923,250
924,050
921,850
$ 15,900,928
Total
$ 7,072,609
6,512,469
6,751,945
6,801,145
6,765,193
4,773,934
4,783,615
4,801,959
4,793,155
4,804,683
4,791,608
4,807,173
4,283,688
2,717,288
1,361,250
793,250
797,250
794,375
$ 78,206,589
(continued)
122
CITY OF IOWA CITY, IOWA
REVENUE DEBT ANNUAL MATURITY BY FUNDING SOURCE (continued)
Water
Fiscal Year
20091
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
Total
Outstanding
Principal Interest
$ 995,000
680,000
1,110,000
1,200,000
1,245,000
1,295,000
1,345,000
1,395,000
1,450,000
1,515,000
1,575,000
1,645,000
1,715,000
1,790,000
1,870,000
1,325,000
1,390,000
835,000
$ 24,375,000
$ 1,171,392
1,054,596
901,971
861,409
817,855
771,806
722,795
670,768
615,530
556,281
493,487
427,519
357,303
281,468
200,160
128,847
68,481
18,788
$ 10,120,456
Notes:
lAmounts for Principal excludes called revenue bonds.
123
Total
$ 2,166,392
1,734,596
2,011,971
2,061,409
2,062,855
2,066,806
2,067,795
2,065,768
2,065,530
2,071,281
2,068,487
2,072,519
2,072,303
2,071,468
2,070,160
1,453,847
1,458,481
853,788
$ 34,495,456
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CITY OF IOWA CITY, IOWA
FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION
Last Ten Fiscal Years
Full-Time Equivalent Employees as of June 30
2000 2001 2002 2003 2004 2005
Public Safety
Police 96.25 96.25 97.25 97.25 97.25 94.25
Fire 52 52 58 58 58 56
Animal shelter 5.5 5.5 5.5 6 6 6
Inspection services 14.13 14.13 14.13 14.13 14.13 13.88
Public Works
Public works admin 2 3 2 2 2 2
Engineering 10.6 11.6 13.6 13.6 13.6 11.6
Traffic engineering 4.15 4.15 4.15 5.65 5.65 5.65
Streets 23.5 23.5 23.5 22 22 22
Culture and Recreation
Parks and rec admin 2 2 2 2 2 2
Recreation 14.67 15.17 15.17 15.17 15.17 15.17
Parks 13 13 13 13 13 12
Forestry 3 3 3 3 3 3
Cemetery 3 3 3 3 3 3
CBD maintenance 3 3 3 3 3 3
Library 40.25 40.25 41.25 41.25 43.25 42.63
Senior center 6 6 6 5.81 5.81 6.31
Community and Economic Developmen 8.55 8.55 9.05 8.35 9.45 8.45
General Government
City council 7 7 7 7 7 7
City manager 3 3 3 3 3 3
City clerk 5 4.5 4.5 4 4 4
City attorney 6 6 6.6 6.6 6.6 6.6
Tort liabiltiy, insurance
Personnel 4 4 4 4 4 4
Finance 27.71 27.36 28.61 28.61 28.61 26.61
Government buildings 4.08 4.97 4.96 4.96 4.96 4.96
Energy conservation 0.5 0.5 0.5 0.5 0.5 0.5
Human rights 2 2 2 2.5 2.5 2.5
Transit 48.25 48.25 48.5 48.5 48.5 50.5
Special Revenue
Employee benefits 0.45 0.45 0.4 0.34 0.34 0.34
CIP /roads 7 6 7 7 7 3
Community development 4.75 4.75 4.75 5.45 5.35 4.35
JCCOG 6.1 6.1 6.1 6.1 6.1 6.1
Library development 1.5 1.5 1.5 1.5 1.5 0.8
Internal Service Funds
Information technology 7.95 7.5 7.5 7.5 7.5 8
Equipment 9.5 9.5 10.25 11.25 11.26 11.25
Central services 2.1 2.25 0.75 0.75 0.75 0.75
Risk management 1.56 1.46 1.26 1.33 1.33 1.32
Business-Type Activities
Parking 30.5 37 37 31.5 31.5 32.75
Wastewater treatment 25.3 25.3 26.3 26.3 27.3 27.3
Water 26.2 26.2 28.2 30.7 31.7 31.7
Sanitation 31.85 32.35 32.35 32.35 32.35 34.35
Airport 1.75 2 2 2 2 2
Cable television 5.25 5.25 5.25 6.19 6.19 6.19
Stormwater
Housing authority 10.75 12.5 12.5 12.5 12.5 12.75
Total 581.65 591.79 606.38 605.64 610.65 599.56
Source: City's Financial Plans. 126
Full-Time Equivalent Employees as of June 30
2006 2007 2008 2009
94.25 96.25 96.25 103.25
57 57 57 57
6 6 6 6
14.88 14.88 15.38 15.55
2 2 2 2
11.6 11.6 11.35 11.35
4.15 4.15 4.15 4.15
23.5 23.5 23.5 25.5
2 2 2 2
15.17 15.42 15.42 15.42
13 13 13 13
3 3 3 3
3 3 3 3
3 3 3 3
42.63 42.89 43.14 43.14
6.31 6.31 6.31 6.31
8.45 8.45 8.95 9.05
7 7 7 7
3 3 3 3
4 4 4 4
6.6 6.6 6.6 6
1
4 4 4 4
26.75 26.75 26.5 25.3
4.96 4.96 4.96 4.96
0.5 0.5 0.25 0.25
2.5 2.5 2.5 2.5
50.5 50.5 54.75 58.5
0.39 0.39 0.29 0.29
2 2 1 2
4.35 4.35 3.98 3.88
6.6 6.6 6.6 6.6
1 1 1 1
11.75 12 12.3 12.3
11.26 11.26 11.26 11.26
0.75 0.75 0.75 0.75
1.38 1.38 1.73 1.93
32.75 32.75 32.75 33.25
25.5 25.5 25.5 25.6
32.5 32 32.75 32.75
33.85 33.85 34.85 35.85
1.6 1.6 1.6 1.75
6.19 6.19 6.19 6.44
0.5 1 2 1.9
13.25 13.25 13.25 13.25
605.37 608.13 614.81 630.03
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f-rrn~ram nc~lirre~.:~Il audit inclLrci~,s e~anliniaig, cnl s~ I~~.yt 1~a1~is, c~~icicnc;~ ar~oL~t lhc: <_'it}°'s cuI11,~1itlnce }~~itll
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bclie.vt: lhLit a.~1Jr 111,([11 ~r[~1~~i[3~= a ru<i~rr,;l~lc }~zi~is Is)r c:Ft~r njlirlic~ll. (~11i' :711r1it dries rra~1. ~arr~l,~i;'lr: ;i le~r~l
clc.~.cj-rr~in;-,linr7 rn°I ~.f7e. {;ty''.s ~irnlfili~nc~e ~.~~itll t}lase recluiremallts.
Tn nllr~if~ini~~u, t`ste C~it~~ cit lc~~h~a L:il~~, Tci P~'t1, cum~licci, ui r1~Ilrttfa7i~tlrc;~l~c;ct~, ~~~ifh tllcrc~cfuu-:nlcntsl~;lei~e>~i lei
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r7c~t he }3r'er7ted nr detecte~~ }~y the {~it~,~'s rlt~rtr~a ci~niro1.
rn~l#~rial ~,~'e~l.l.'ll~r~s 15 a slgliltletult defircrelyc~'p {~r ::Cllll~}IllzltlOl3 C1f'~I~r1lflCcllli detlclel3ul~~, that results ir7 mcrxv
Cht7Ili r~ 1<41771i~t~: Lik~:lillc7t~ci Llxat ffiatel'Lal 11011-C.4}l7l}}}1c"!r1C~ 44'!t}l ~l t~'[,7~ t7t Ci~J77~3~Ic~rlC~ C~C~FYYC~r7l~IlT C7fi ~r {'k'~~C~3~
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sig7lifirant t~elcir~17cies r7r 777atel ia! }~~e~ifcnesses_ ~~'`e did nc~7` i~ientif~~ s~n~' cletc.ien~ies in ir7rel•r7t,l ntrr7t!'nl t~,~~~.r
c~lmpli~.77ac~~: G17~C tiv{; c:c~n~i~Jt`,r t{7' ~i~ n7aterial ~~~~tlkl7v~ses;. a d~fiued a17t~~~e.
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C?r~pli}.~tr.~'~'ru~r~~r~n C:I~[?~ ~1unlber l~taYrlf~~:ar r;xl~ertiditures
4~~,5, llcparl~u~~ax4i~[',Tustiice
1'a~s~.x~ }}ar4au~h ~~rn~,rar7r firnnl
ltou~a T)el~arti7l~nt of.lu~tic~~~
~Tinlerl~e ~gtliasl 1~1`ulncn r~crrrllulit t_Tr~n.ts
T)irect 1'r~agrtarrt
)3u1lc.tpruc~~' ~"cal T'artr~ei.s}llfl ~r(r~l'i1171
1~u11~:1jtrtrc~f ~'ect Partn~r-17iI~ Prca~rtun
P~s,~i zli rcrugl'I ~r~a ~rt9iil ~r~}ru
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r'~lyt: Frt~~r~lrn
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rlir'~~r Prts;~~~izzt
federal ~'r•,~r7ii - F+Fx~xxulta ~irant~ ~'.~,~U7
k'ti~~c>cl 1.hr~+ti~lx jai-+~gran7 trt~ir~
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It}~~uL~c:p~iriulc.~u ~}fP«l:~lic eatery, C~n~~er-r7nr's
`l~r~ts1.C+.. gL~CI)r Fiure~u
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C T. S. T)eEa:rrtrtter~t rxt 1 itatn~:lttu~i ~.ctrri~~~
Pas:~ed thriau~h ~r~~~rru 1`rc7ua.
1~?~t~r Hu~t::ltsar~:l SCrrr~il ~,~ d~; T-,ii7er ;er7~~.f
l~~1'..srat~riarfe.~ta: r)i~~i~it~n
T1i~,~~ster ~ Rrarlts - I'ta4,lic :~ssisttua~ac
{Yre:,i~der~tiall;: L%ccltirt:.ci 1~i~i~l;°r~l
C)is~t4ter Cirt911~~ 1'u~lic :~~Swi.la3nGt
{1'r{~si~l4~zt[i~ll~.~ r7ecl.7rec1 T)is~t~fers)
liazard ivlitig~t[icau sltjul i<~]
T€~€ttl 1~,, 1)~:l~;.arlr~o~:tri c71'Tiirn•~eland Se~ur•ity
1+~1{s I
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crE'i~s+~zi :it~~. 1~~~~~tt, and i~ E>r~~s~.nl.~ci un ~~; accrual lass ref a~~~q~au~iuti, ~1~11€: ii~tnrm~tit~n ort ~fia~ 5uhedule is
E~ra~er7lc.~:k in ~~cc.+rcitiiie~e ~~-ith tl-~~ raryuirc~r~~;~i1.~3 ul ~C~_1~113 (.ircul~r ~1, l :i }, }p~,~r~its r?f S'tc~; rr,~~, T.frr~c~2 l~vk~€~~~rc~r~xs,
rx+era:,'t~~~~a-T'~-r!/rrC~r~~ca~~~,arar?;a~. 7'E3eretc~i, ~~~~r~~sainuu>iis}~re.~antec~ i~t ~hiw sc}.~cclul~;may~itt~r•frr~~r~ ~a.~tt~unl
~+resented in, ~r Li~u~ in 4h~: prcparitirrn {~f, the E~.7sic~ firitLU~:iul szat~m~n~s.
~f~1'1~ ?. ~L.13RT'G'TPT~1~~T'~-
{)ftlie ted~ral exl~~.r7cli 1~.,~r~°s ~res~irte~l ii7 ti3e :~cl7~.r~ul~~, IfLS~ C:i4y haf 1ca~~~.~t ti' it;:•, TnS,+~~a. ~,z-~s;~ici~.~l i•ederal ~~~~.~,~~~~3~ lca
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rxl~v,~,rrE F;y.rra4: l+r1~~m~~ria] lust;c~ .~5~;is1<~rr,c:
{il'~711C i~l's'1~~'ijr'fl
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1'in~rnc:ixil t<i1:,~rXi:~t~
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T,71.vrnal cnrttr~o-l ~s~~er f~ntnt~iatl ra?pualui~:
'~~iat~ria] ~~~~t~lcr-~es:~ icJc.°nti_Ca:.ci
~il~tlafils'.tlllE L~{;~Lt'14'IS~:~,
N~,nct~mglif~xl.c>w nr7r~:ri~] t~ fiinancial stttteui~nt~ n~}rcci
Tn#~rnni cnntrc~! t>'}~'~~ maj csi laru~Frl+rr.l;
~~{~#ertal }~'~~luic` ~ icl:;i,11 f Icil
5i~i.la~;~zai. ~l~li~icr7cy'
I'~'t,c ~t'~uditnr's ra~r~~rt i~~ta~ci a~n a:;~>it~~lit~r~~:c. 1'txr rt~~.j{~e E~rti~,~,rai77s
.rtCi~~ tl4lClll lrnclrnt~ cli~~~!(~iil ih,~r. ~7r~ s~e~uired to k3e rel~~r#4:~f iu
;awcx~r~lt~~a.c:~: kn~il.ft ('ir~.ul~r ,~-.I:i:i, des#i~~t~ ,51{?(a)
Tcict~riFicari~an c~fi majc3r ]xrr_+~~ni~;
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1?Iltltlt=all~l7tS ~7rtillt~
dI{~'~~1~ 1n~'lm~.~1_r l'~~rrxx~~rlaip Pr',~~rai7~
r~u-~t~ri lin~~rux'~ulcrrl. Prn~r,3ir7
Hi~li}~~s~;~' Pl~~r7nit3r :rr7e1 C"c~ri~tizicti~~u
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C'HLl~L{L~; C]1' 1+I1~1LrA[1C:S ~lA]T? ![:F~i'~'lO1VJl~'.l} ~'[]!i`I'S
Part F~: ~thcr Tir~rlin~is ~Cel~~#ed #c~ Ltc uirc€1 #atuto~-~~ R~ 1t~rf,%.~
TT-~'~.~{}9 [='c;~-liliccl ]~ucl~~;t I}isl7urs~tt~el~t }~~fsr~; ~it~ l~lttrc:li ~~, ?Ufls~, ai7~el7eli~~~nt: cx~cc:~M~.ci dhc ~ri~itlal
~]Ilkp~,l,rl laucl~c~cxi ui the cc~nv77~uiiry3r7c1 esvs'~ris7n~a:; cl~~'c1~3pms.~t tu1~ del~,t r~~ice furlGlJ.~9r63, t'ht~p~e1~
~~~~-~?ib s, f' 1},~; C:~}~Ic: c~~ lu~x'a ~l~te;- in ~ar2; "Pul~lic rl ittrtli:~ 111t91~~ n~~l ~e exl3ens~e~ [~r ~~r}cuxnl~4~c;<i
exc~el~t ul7ci~r iln ,Inn ui~1 crr ccrrl~inuillg ~lpl~ro~riatinr7.``'
l~cc~csn~tm~.n~trti~n -The huci~;et h~~u lci 11~it~c: bcc~1 t~lnenr~ea iiti ~lffici~nr:~ ~r7ou,rit in ~~t.ct~rciauce ~~.•ith
C:Fri3p1~7 _Y ~~.1 ~ ~~F the C'r~rle nt Tt~~~~:~1 hc.f4srs.; tli~ bur~i;lnc:lit~ ~~~ere :111n~.ved €n exc~cc.l 111.; L~u~i~ct,
I~e~}~ti~ar~e-Tits ~~il)` ~~'ill cc~ntului; ec~ nn~i~its~r ext~er7iliiur•~.w c},:I ~*~crltguin~ k~asis and ire thsv f~al.tlrc
will tu11e17d t17e l~~u~t3e1, 11ri,:sr IL7 ~Ii~~L~4rrsc,nl~.nt~ exceecli n~ the }~uei~;~.l~l t~lrl+~4ui1~,
C;s~~rcl.~rwi~n l~w?spirtlse ta~.cel~tecl-
ii-13-U[~} ()ue.~tis7tlal~le rxltcn~lilrrTSv.~ - ~~~~c nc~~ed nr~ exl~~l7+~inlr'e dly,tt }x~~ bulievt. m:t~~ tai] to 171et1 t}ic:
r~~cluircnletlt.; s~f ~~uhlie It~u'~~~~~~c :~s ciwClrlccl is1 till _~ttc~rne~~ ~ierler7l'~ iririni(~n ~It,lcli April?, I?9-
I}-C`-i~9 T~°a}gel ~~'.~ r~:T„~: -- ,~ ~~pt_'ai~iitures nt C::it~ rr7c~l7c~w fi+t ir;i}~~'1 ~.~?~p~:n~c;s 4~t wli~~u;es r~f(:it~:' c?ff~.ittL~ sir
~.777~kIQ~'~eS ~~~er': r,i~~lmsl-
TT-r) ~{~±~ Il~,~]~11:73 1r:t11~ciC`tl{:1~ ~, l~u~il~es~ 1 rari.;#~~lzi~llti bc~}w~c~.n [he ~ it;~~ ~rl7cl C`it~4~ ~~i"t iii l.; ~}r r:ln~?1~3~~ees
~.~ere rY4~lt:a~.
11-1v-U{~ L~s~n~ C'c,yerage - ~uret~~ k~s7iicl i:a:Fk~h°ra~c s_}1~ C'it~~ ~rtt7~i~~s ~17e1 e~~r~~IsFk~c;w~ i~ iu tt~:c~~rclance ~~~it}7
~4:~lul[~r}~ ~+r~,~.'~i~ic,lly. T17e amnul7t a~f ca>~~~rt9'~c ~lloul~i b:; re~~~ie~~•ed ~nl7ui111y i~c~ i~rsuzx,° ills ~:tsh~cr~~l~e i
ail.eyu~is~ Cc~r c4nYC:xlt r~p~.r:rti~rtls.
ll-1'-l~f~ ~:~aun~il I~~lit7utes -1'klcl Ir~7i,~t~~;11C,11~ ~~~r;r~. 1c~iuld t17at ~.~~e l~elie~ie sl,eul.ii ll~ik~c: b~:en tr~'?13'~s~4-ed1 ir7 rhv
C:cfunr:il n1i111ite~ l~llt ~{•ere r7c~t-
fl-C;-f7 s} T:]e~]i,~il:~. ~?ncl .Irtk'~.,~ilrl~:~nl.~ N4~ ]R~tl13CeS ref ltr+lt=Giii11~111~LL~`~: ~4'1C~1 tEle d~~c~sit ~7r1[l iY1~~s„~11n~'Ill
f?rc};.~isiran~ err (~'h;al)1:r~ ].1~ iiriC~ 1~C' c~f~the C:"~~~e s7t' Ft~k~~~~ ,iri~l llic f_',i14'`s ins°•e~ttne~n I~c~lic~,~ ~~,'~:rc
uc~~c~~.
T}-ill-C}~1 it~:a~~;tluc l~un4ls s~ 1u7sLclr7ces ;F1~ 17s~~r~,c~rn,pli<,tli::; ~k~i~11 llie ~irc}~~isir~l7s tit thsv {: iy,'~ rc~.~~~~lc~ 1~4~17c1
I°eSl~~ull~~ll~ +,1'k°IC:11ill.i:.({.
~~~
~~`1
Eic~eBailly,
~~~.
c,r:~~ ~. gusirlESS:~u~,ls~,
To the Honrrral~le Mayer aid
Pfiembers of the City C'.ouncil
City uI'Iuv~a {-'it}~, ~o~'a
~~4~c hit}~c au.diled ~u ll.ntuuiial st~rtclncnts of the go~•enunental acti~•ities, tl~e l~usi ness-t~-pe acti~~itYes, ~~ch nlajcrt
filryd, and the aggregate remaining fiend information of t}xe City of Iowa City, Iu~~~~, I'or the year ended June 3C1,
?00~, I'roCcssicrx-r~i stanciard~ require thEit we proviide yrni ~'itl~ infnrmatinrt alx~ut our zpon~ihiilitiics under
gener~llly accepted auditing stanrln~rls, Guver~~ne~! A~da~in,~r ,S7r~nc~r~rds. itnd C1I~7J3 Circular r~-i 33, as well as
certain infonn~-tion rely#eci to the plaiuied scrape and timing of raur audit, ~~e ha~Fe ~o-ttf>r~unic~l~cd stick intonna#ion
irl our letter to }Feu dated l~Tay '1 f}09, Plcssioi~i standards also rc~c}~aire that a cnmrrnlnicate to you tka.~:
fc~llouring in!`c~rmittica'n.rcl~t#cd to our audi#.
it~ficant audit Findings
~rt~atat~ve~~a~ec~~~~ uf~~~cx~vunt~~~gl'~rr~~tic~~s
Nl~uia'~c;m.c~t i~ r~.~pca'n~iblc foe #lus sele~;tiou and use rrf apprcr~~riate acco~t~t:itr~ pc~l.XCic~, Th:; si~ificant
ac~ountirtig pn] icier used }~~' tl~~ C;it}' of To,x~~~ C.'i [y, Iov,`~, err[: d~scribcc~ in ~i~lc~re~ 1 #c~ the financial statelrlerlts. TVcr
ner~' accounting policies ~~'ere aciop#ed, and the applicatirrn of existing policies ~.; r1C1t chrrYigcd during the year
ended .iurye 3(1, ~{}f~~). ~~~ e y~nted no trarls~ic:tic.~ crrtcrcd i>~to by the City c~urii the year fnr ~~Fhicl~ there is ~ lack.
cat authoriLitti~~c ~uicl:uicc ca'r cc~nscnisus. All sigoifican# tralvsactinns h~t~Fe beery recr?~tri~ccl in Mhc financial
5t~>:ar~yents in tl~e ~~rn~~er l~eriod_
Accnuntin~ estirrlates are arl irl[e~r~l parl of the flnainci~l statc~nents prepared by management arld are basal on
manageincynt's laiorw~lcxlge and experience about past and clu~~~ent everyts arl[~ ~~sw~plit~ns about Future e~'ents_
Certaiyy accnunting estinnates ere pa~.'~rtcularly~ ~cr>.silivc bccau:c crt their significance to the tinanc~ial staterne>rxts rind
because of the possibility that firture eeents affecting then inlay d1fi~er s~gni~caar~ly troln ilrc~sc; expected. lie inert
se>~sXti~,'c estimates BrfiTeCtirl tkxe J:iztai~c:i~l ~ialcm.c.°n4s were;
D'lKut~~c>tnc~zxC's esii~riatc ul' c~cprcciEtblc li}+e;s is based an past his#ory rrf life cycles of capital as~cls, ~G'c
e~'aluated the ke}~' factor and assui~~ptinns uses} to de~Felup dcprcci:ablc lives in determining that t17ey are
rc~tsunirblc in rcltr~ion to the l~u~ial statements taken as a v~Fhnle_
I~~anagemcnt's estimate of the incurred hlrt rant repnrfed health, v~'oz'i~c`lts' corapc.~sitti.oi~, liability, aid
loth-te~xry disahilit.~F irxsurarxcc liit~.hilii~i:c.3 arc bascxl on third-party adn~inistratnr's calculeFia:rtls :ilk
es#imates, 1~4'"e e~~alua#ed the key facxnrs and ascur~y~tions used to plc}clop the inctlrrc~d but rant reported
liabili~i~.~ iti +~ct~~mining~ that they' are reonable in relation to t]7e tir~ancial staterne~~.1s lake ~s tt ~vhole.
aixxgetnent°s estunate of the all~rr~-ar~c~e fnr dnuhtfiixl accouuzts is ba~ccl on irc:c;ounts ~~+hich are past due
x~ritlY no special ~'~rr~n~rc~ic~t for pa~~mc,~n~, ~~'o e}+aluated the key factrrl~ ~lnd asstlr~~ptions r~scil to d:;vcloP
tl~e allnwai~ce for dnuhtiiil accnurlts in dctezx~0.ixxi~ ili i~ is rcascuiablc in relation to t]~e t7nanci7l
sta#ements taken as a whole.
PEOPLE. PIIPLE. PIBILITIE.
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399q Pcnnay~vanio +1++~ , 5k:. ls;±? ~ DuFu~ur.: I~ .57.007777s 1 Phonr..5(~~ .5.5c~ 1 Job 1 Fnx Sfi3..557.7e347 ~ FC?F
To the Honorable Mayor and
Members of the City Council
City of Iowa City, Iowa
Fage 2
Management's estimate of other postemployment benefits liability is based on a calculation of actuarially
determined contributions for health insurance benefits. We evaluated the key factors and assumptions
used to develop other postemployment benefits liability in determining that it is reasonable in relation to
the financial statements taken as a whole.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit,
other than those that are trivial, and communicate them to the appropriate level of management. No such
misstatements were noted during the audit.
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a financial
accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to
the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during
the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management representation
letter dated December 14, 2009.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters,
similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an
accounting principle to the City's financial statements or a determination of the type of auditor's opinion that may
be expressed on those statezxaents, our professional standards require the consulting accountant to check with us to
determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with
other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing
standards, with management each year prior to retention as the City's auditors. However, those discussions
occurred in the normal course of our professional relationship and our responses were not a condition to our
retention.
Ta the Honorable Mayor and
Members of the City Council
City of Iowa City, Iowa
Page 3
Other Comments
We have included az~ additional comment regarding future accounting pronouncements which will affect the City.
This information, a public record by law, is intended solely for the use of the officials, employees, and citizens of
the City of Iowa City, Iowa, and other parties to whom the City of Iowa City, Iowa, may report, including federal
awarding agencies and pass-through entities and it is not intended to be and should not be used by anyone other
than these specified parties.
As always, we will be happy Yo discuss these or any other topics at your convenience. We would like to take this
opportunity to express our appreciation to you and your staff for the fine cooperation that we received during the
course of the audit. We look forward to many years of continued service to the City of Iowa City, Iowa.
~G~
Dubuque, Iowa
Decenrzber 14, 2009
CITY OF IOWA CITY
YEAR ENDED JUNE 30, 2009
OTHER COMMENTS
Governmental Accounting Standards Board (GASS)
The Governmental Accounting Standards Board {GASB) has issued three statements not yet implemented by the
City of Iowa City. The statements, which might impact the City of Iowa City, are as follows:
Statement No. 51, Accounting and Financial Reporting for Intangible Assets, issued June 2007, will be effective
for the fiscal year cnding rune 30, 2010. This Statement requires that all intangible assets not specifically
excluded by its scope be classified as capital assets.
Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, issued June 2008, will be
effective far the fiscal year ending June 30, 2010. This Statement addresses the recognition, measurement, and
disclosure of information regarding derivative instruments entered into by state and local governments.
Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, issued February 2009, will
be effective for the fiscal year ending June 30, 2011. This Statez~ae:at establishes new standards for fund balance
classifications based primarily on the extent to which a government is bound to observe constraints imposed upon
the use of the resources reported in governmental funds.