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2010-01-28 Info Packet
®~~~ -•~a...~ CITY OF IOWA CITY www.icaov.ora CITY COUNCIL INFORMATION PACKET January 28, 2010 FEBRUARY 1 WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Agenda packet from the Iowa City Assessor Dennis Baldridge: FY2011 Budget IP3 Memorandum from Mayor Hayek: City Manager Search IP4 Summary of Pending Work Session Issues MISCELLANEOUS IP5 Memorandum from the City Clerk: Iowa City Area Chamber of Commerce Banquet IP6 Media Release -Dog Rescue [submitted by the Interim City Manager] IP7 Media Release -Iowa City: Healthiest Town in the United States [submitted by the Interim City Manager] IP8 Media Release -Moran named Director of Parks and Recreation [submitted by the Interim City Manager] IP9 Memorandum from the Interim City Manager: 2009 Year End Summary of the 2008 Flood Response, Recovery and Mitigation IP10 Memorandum from the Director of Public Works and the Director of Planning and Community Development: Update: Flood-related activities IP11 Invitation: Forums at the Iowa City/Johnson County Senior Center -February 19 and 24, 2010 IP12 Invitation: Council participation in City Channel 4's At Home in Iowa City television program IP13 Invitation: Informal presentation of a proposed Whitewater Park and Recreational Facility on the Iowa River -January 28, 2010 Memorandum from the City Clerk: Electronic signage on Taxicabs [Distributed at 2/1/10 Work Session] Memorandum from the City Clerk: Cultural Advocacy Day [Distributed at 2/2/10 Formal Meeting] DRAFT MINUTES IP14 Human Rights Commission: January 19, 2010 IP15 Public Art Advisory Committee: January 7, 2010 ~~r ~~~ A"~rrw~+~~~ CITY COUNCIL INFORMATION PACKET ~~ CITY OF IOWA CITY January 28, 2010 www.icgov.org FEBRUARY 1 WORK SESSION IP1 Council Meeti gs and Work Session Agenda IP2 Agenda packet fr the Iowa City Assessor Dennis Baldridge: FY 11 Budget IP3 Memorandum from ayor Hayek: City Manager Search IP4 Summary of Pending ork Session Issues MISCELLANEOUS IP5 Memorandum from the City Cle :Iowa City Area Ch ber of Commerce Banquet IP6 Media Release -Dog Rescue [sub fitted by the Int im City Manager] IP7 Media Release -Iowa City: Healthie t Town in he United States [submitted by the Interim City Manager] IP8 Media Release -Moran named Director f arks and Recreation [submitted by the Interim City Manager] IP9 Memorandum from the Interim City Mana er: 009 Year End Summary of the 2008 Flood Response, Recovery and Mitigation IP10 Memorandum from the Director of Pu is Works an the Director of Planning and Community Development: Update: Flood-relate activities IP11 Invitation: Forums at the Iowa Ci /Johnson County nior Center -February 19 and 24, 2010 IP12 Invitation: Council participati n in City Channel 4's At Home in Iowa City television program IP13 Invitation: Informal pres tation of a proposed Whitewa r Park and Recreational Facility on the Iowa Rive -January 28, 2010 DRAFT MINUTES IP14 Human Rights Co mission: January 19, 2010 IP15 Public Art Adv' ory Committee: January 7, 2010 ~ _ i U1-Z$-1U ,r,~_ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas January 28, zo,o www.icgov.org • MONDAY, FEBRUARY 1 Emma J. Harvat Hall 6:30p City Conference Board (Separate Agenda Posted) 6:45p Special Formal -Separate Agenda Posted Regular Work Session • Agenda Items • City Manager Search ~IP#3] • Information Packet Discussion (Jan 28] • Council Time ^ Budget Priorities ^ Summary of Pending Work Session Issues info packet #4] • Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedules • TUESDAY, FEBRUARY 2 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, FEBRUARY 15 Presidents' Day -City Offices Closed • TUESDAY, FEBRUARY 16 Emma J. Harvat Hall TBD Special Council Work Session 7:OOp Regular Formal Council Meeting (Continue Work Session if necessary) • MONDAY, MARCH 1 Emma J. Harvat Hall 6:30p City Conference Board (Separate Agenda Posted) Regular Work Session • TUESDAY, MARCH 2 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, MARCH 22 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, MARCH 23 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING IP2 DENNIS BALDRIDGE ASSESSOR BRAD COMER DEPUTY MARTIN BURKLE DEPUTY January 27, 2010 Dear Conference Board Member: The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 2011 budget is scheduled for Monday, February 1, 2010 at 6:30 P.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. Z. A copy of the February 23, 2009 minutes. 3. The Proposed Budget. 4. A Salary Survey. 5. An Executive Summary of options discussed by the Reappraisal Committee. 6. Board of Review member application. 7. Examining Board member applications. 8. The 2009 Annual Report including the program division statement. There is an increase in the amount to be raised by the Assessment Expense Fund from last year's amount. The increase consists of: a. $10,190 fora 2.8% COLA increase in salaries. b. $ 790 for an increase in FICA. c. $ 1,888 for an increase in IPERS. d. $ 5,640 for an increase in health insurance. e. $ 600 for an increase in Board of Review salaries. £ $ 4,800 for an increase in postage, an alternate year expense. g. $ 3,500 for an increase in printing, an alternate year expense. h. $ 1,000 for an increase in data processing services from Johnson County $28,408 Total Increase This increase is offset by the following decreases: a. $ 425 for a decrease longevity pay. b. $ 3,000 for a decrease in software maintenance. c. $10,671 for a decrease to the auto replacement fund. $14,096 Total Decrease $14,312 Net Increase The Assessment Expense Fund levy rate will decrease from .23848 to .21546. 913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 The largest increase is for salaries, with a 2.8 percent cost of living increase. The cost of living and preliminary county compensation board recommended increases for other local taxing bodies appear to be in the two to three percent range. And the enclosed salary survey indicates that our salaries fall below those of comparable assessment jurisdictions in Iowa. Health insurance costs are expected to increase by about seven percent for the upcoming year. Individual Board of Review salaries were increased from $2300 to $2400 for a total increase of $600. This increase is comparable to the requested salary increases for the assessor's office personnel. Postage and printing were increased because 2011 will be a reassessment year and assessment rolls will be mailed to all property owners. In addition, postage rates and the number of real estate parcels have increased. The amount for Data Processing Services paid to Johnson County was increased from $14,000 to $15,000. This amount has not changed since FY04. The Johnson County IT Department provides maintenance to county-wide tax programs as well as providing server space for our programs and support for our software and hardware. Longevity pay decreased because of schedule changes. Software maintenance decreased because the purchase of an update to Windows 2007 planned by the Johnson County IT Department was cancelled. The auto replacement account was increased by $1500 and moved to the Special Appraisers Fund to take advantage of a carryover of unused funds. This auto amount builds by $1500 per year and carries over until a new car is needed. There is also an increase in the Special Appraisers Fund which is discussed in an attached Executive Summary. Three options are presented and there will be further discussion in the assessor's presentation. If you have questions about individual items or wish to see any of the supporting documents for this budget, please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Sincerely, _ `~_.~%`e.SC . Dennis Baldridge Iowa City Assessor January 27, 2010 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Monday February 1, 2010 at the Iowa City Civic Center. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2011. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3, Act on minutes of February 23, 2009 Conference Board meeting. 4. Assessor presents proposed budget. 5. Discuss proposed budget including reappraisal project. g. Conference Board acts on proposed budget. 7. Set date for public hearing. 8. Appoint Board of Review member. g. Appoint Examining Board members. 10. Other business. 11. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD MINUTES February 23, 2009 Cit~Conference Board: February 23, 2009, at 6:30 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Regenia Bailey presiding. Iowa City Council Members Present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn and Wright. Johnson County Supervisors Present: Harney and Neuzil. Iowa City School Board Members Present: Cilek and Cooper. Others Present: Baldridge, Comer, Lombardo, Helling, Karr, Dilkes. Digital Recording: February 23, 2009. Chair Regenia Bailey called the meeting to order and Clerk Baldridge called roll and stated that a quorum was present. The City (Correia) moved to accept the minutes of the last Conference Board meeting, January 28, 2009, the School Board (Cieek) seconded and the motion carried unanimously. Chairman Bailey declared the public hearing open. After no comment from the public, the public hearing was declared closed. The County (Harney) moved to accept the proposed budget as published, the City (Wright) seconded and the motion carried unanimously. The Reappraisal Committee adopted at the January 28, 2009 meeting was again discussed and Matt Hayek from the City and Terrence Neuzil from the County were appointed. The School Board will appoint its member at a later date. There being no further business it was moved by the County (Neuzil) and seconded by the City (Correia) to adjourn at 6:37 P.M. Motion carried unanimously by voice vote. Dennis Baldridge Clerk, Iowa City Conference Board ITEMIZED BUDGET -ASSESSMENT EXPENSE FUND EMPLOYEE EXPENDITURES FY 2010 FY 2011 INCREASE SALARIES CITY ASSESSOR 87,060 89,500 2.80% FIRST DEPUTY 73,990 76,070 2.81% SECOND DEPUTY 69,640 71,600 2.81% REAL ESTATE CLERK 47,710 49,050 2.81% CLERK/APPRAISER 41,720 42,890 2.80% CLERK/ACCOUNTING 42,700 43,900 2.81% LONGEVITY 3,275 2,850 -12.98% SUBTOTAL $366,095 $375,860 2.67% EMPLOYEE BENEFITS EMPLOYER SHARE: FICA 29,830 30,620 2.65% EMPLOYER SHARE: IPERS 25,930 27,818 7.28% HEALTH INSURANCE 80,560 86,200 7.00% SUBTOTAL 136,320 144,638 6.10% TOTAL EMPLOYEE COST $502,415 $520,498 3.60% OTHER EXPENDITURES LEAVE CONTINGENCY $10,000 $10,000 0.00% BOARDS BOARD OF REVIEW 13,800 14,400 4.35% BOARD OF REVIEW EXPENSES 200 200 0.00% CONFERENCE BOARD 0 0 0.00% EXAMINING BOARD 30 30 0.00% SUBTOTAL $14,030 $14,630 4.28% OFFICE EXPENSES MILEAGE & AUTO 2,300 2,300 0.00% OFFICE SUPPLIES 3,500 3,500 0.00% POSTAGE 1,200 6,000 400.00% TELEPHONE 1,000 1,300 30.00% PUBLICATIONS & SUBSCRIPTIONS 700 700 0.00% PRINTING 500 4,000 700.00% INSURANCE 3,800 3,800 0.00% EQUIPMENT PURCHASE 3,400 3,400 0.00% EQUIPMENT MAINTENANCE 200 200 0.00% UNEMPLOYMENT 2,000 2,000 0.00% DATA PROCESSING SERVICES 14,000 15,000 7.14% SOFTWARE MAINTENANCE 23,000 20,000 -13.04% BONDS & WORKER'S COMPENSATION 1,500 1,500 0.00% AUTO REPLACEMENT 10,671 0 -100.00% COMPUTER REPLACEMENT 2,500 2,500 0.00% SUBTOTAL $70,271 $66,200 -5.79% PROFESSIONAL EXPENSES SCHOOLS & CONFERENCES 10,000 10,000 0.00% DUES 2,000 2,000 0.00% SUBTOTAL $12,000 $12,000 0.00% TECHNICAL SERVICES LEGAL FEES & EXPERT WITNESSES 52,000 52,000 0.00% AERIAL PHOTOGRAPHY 2,500 2,500 0.00% APPRAISAL SERVICE 600 1,000 66.67% SUBTOTAL $55,100 $55,500 0.73% TOTAL OTHER EXPENDITURES $161,401 $158,330 -1.90% TOTAL ASSMT EXPENSE FUND BUDGET $663,816 $678,828 2.26% UNENCUMBERED BALANCE -$52,002 -$90,077 TO BE RAISED BY TAXATION $611,814 $588,751 -3.77% EXPENDITURE MAPPING & APPRAISAL CAR REPLACEMENT RE-APPRAISAL FUND APPRAISAL SERVICE COMPUTER REPLACEMENT TOTAL BUDGET UNENCUMBERED BALANCE TO BE RAISED BY TAXATION UDGET -SPECIAL APPRp (Option A -With Reappraisal) JNU FY 2010 FY 2011 7,666 7,666 0 12,171 0 275,000 14,452 14,452 0 0 $22,118 $309,289 -$22,118 -$25,414 $ - $283,875 GRAND TOTAL TO BE RAISED BY TAXATION $ 611,814 $ 872,626 ~ EXPENDITURE MAPPING & APPRAISAL CAR REPLACEMENT RE-APPRAISAL FUND APPRAISAL SERVICE COMPUTER REPLACEMENT TOTAL BUDGET UNENCUMBERED BALANCE TO BE RAISED BY TAXATION UDGET -SPECIAL APPRAI (Option B -With New Appraiser) FUND FY 2010 FY 2011 7,666 7,666 0 12,171 0 70,000 14,452 14,452 0 0 $22,118 $104,289 -$22,118 -$25,414 $ - $78,875 GRAND TOTAL TO BE RAISED BY TAXATION $ 611,814 $ 667,626 ~ IZ EXPENDITURE MAPPING & APPRAISAL CAR REPLACEMENT RE-APPRAISAL FUND APPRAISAL SERVICE COMPUTER REPLACEMENT TOTAL BUDGET UNENCUMBERED BALANCE TO BE RAISED BY TAXATION UDGET -SPECIAL APPRAI; (Option C -With No Reappraisal) JNU FY 2010 FY 2011 7,666 7,666 0 12,171 0 0 14,452 14,452 0 0 $22,118 $34,289 -$22,118 -$25,414 $ - $8,875 GRAND TOTAL TO BE RAISED BY TAXATION $ 611,814 $ 597,626 ~ MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 2,732,575,960 X . 00027 $737,795 IPERS & FICA FUNDS $58,438 UNEMPLOYMENT COMPENSATION & TORT LIABILITY $4,000 MAXIMUM SPECIAL APPRAISERS FUND 2,732,575,960 X .000405 $1,106,693 MAXIMUM ALLOWED WITHOUT STATE APPROVAL $1,906,926 MAXIMUM EMERGENCY FUND 2,732,575,960 X .00027 $737,795 (requires State Appeal Board approval) MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2009 $2,644,721 PRIOR YEARS LEVIES AND RATES ASSESSMENT EXPENSE FUND SPECIAL APPRAISERS FUND TOTAL LEVY FY AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE 1995-96 303,281 0.20446 30,000 0.02023 0.22469 1996-97 319,513 0.2045 17,000 0.01088 0.21538 1997-98 318,270 0.19946 52,834 0.03311 0.23257 1998-gg 318,699 0.19269 184,357 0.11146 0.30415 1999-00 341,910 0.19784 352,508 0.20398 0.40182 2000-01 359,341 0.19823 180,293 0.09946 0.29769 2001-02 396,829 0.20636 6,442 0.00335 0.20971 2002-03 403,136 0.20694 4,426 0.00227 0.20921 2003-04 412,379 0.20818 10,051 0.00507 0.21325 2004-05 470,398 0.22926 15,728 0.00767 0.23693 2005-06 472,050 0.22525 25,995 0.01240 0.23765 2006-07 529,702 0.23164 0 0 0.23164 2007-08 603,916 0.25868 4,792 0.00205 0.26073 2008-09 611, 955 0.24917 1, 540 0.00063 0.24980 2009-10 610,776 0.23848 0 0 0.23848 2010-11 O tion A 588,751 0.21546 283,875 0.10389 0.31935 2010-11 O tion B 588,751 0.21546 78,875 0.02886 0.24432 2010-11 O tion C 588,751 0.21546 8,875 0.00325 0.21871 IOWA ASSESSORS SALARY SURVEY 2009-10 Assessor Chief Deputy Deputy Assessed_Value Year Rank Jurisdiction Salary Salary Salary (in millions) Population" Appointed 1 Polk County $118,177 $110,224 $89,720 30,735 424,778 1984 2006 2 Ames (City) $107,276 $85,826 $63,839 3,375 51,557 3 Cedar Rapids (City) $104,099 $88,203 $72,563 8,165 124,417 2007 4 Pottawattamie County $100,845 $80,675 $80,675 5,904 89,647 197 35 2004 2004 5 Story County $97,500 $78,000 2,700 500 5 , 445 65 2002 6 Johnson County $95,470 $81,463 , 783 5 , 99,514 2008 7 8 Davenport (City) Cerro Gordo County $92,043 $88,000 $70,400 , 1,775 16,046 1979 9 Muscatine County $87,557 $55,904 $46,201 2,533 17 42,504 176 65 1992 1983 10 Scott County $87,506 $75,731 $66,891 5,5 4 023 , 57 696 2001 11 12 Dubuque (City) Black Hawk County $87,317 $87,230 $70,881 $65,530 , 7,594 , 128,347 2009 13 Linn County $87,069 $78,727 $65,325 5,769 320 84,157 649 62 2009 2002 14 Iowa City $87,060 $73,990 $69,640 030 0 4, 381 1 , 297 19 1995 15 Woodbury County $85,760 000 $84 $68,610 110 $74 , $6 215 $69 , 3,949 , 83,262 2007 16 17 Sioux City Dallas County , $83,770 , $67,275 , 5,824 59,930 2004 18 Dubuque County $83,410 $68,396 2,747 35,028 2005 19 Des Moines County $80,770 $66,215 $48,995 2,016 40,629 1998 20 Mason City $76,700 1,560 858 2 27,740 059 45 1982 VACANT 21 22 Warren County Washington County $74,722 $70,190 $56,152 , 1,474 , 21,343 1993 23 Jasper County $70,040 1,348 596 36,583 697 10 1986 2007 24 Keokuk $68,913 $34,550 295 1 , 042 27 1982 25 26 Clinton (City) Clinton County $68,016 $67,459 $53,966 , 1,624 , 21,900 2002 Number EmolovE 39 6 15 12 6 10 11 6 7 6 14 10 6 10.5 9 6 5 3 7 4.5 7 4 4 "City population has been deducted from counties with a city assessor. Iowa City Conference Board Iowa City Assessor's -Executive Summary Meeting Date: February 1, 2010 Agenda Item: Reappraisal options for Iowa City Assessor's Office. Should the Iowa City Assessor's Office: Option A: Contract with a mass appraisal firm for door-to-door inspections of all single family residences in Iowa City starting in FY 11? Option B: Hire a new employee to conduct door-to-door inspections in-house starting in FY 11? Budget Impact: Option A: $275,000 per year over three years Option B: $70,000 per year, permanently Background: In an effort to assure accurate assessment statistics, the International Association of Assessing Officers (IAAO) Mass Appraisal Standards recommend on-site door-to-door inspections every four to six years. This standard addresses mass appraisal procedures by which property can be appraised at market value, including mass appraisal application of the three traditional approaches to value (cost, sales comparison and income). Mass appraisal techniques identify on-site verification of property characteristics. The re-inspection process includes partial re-measurement of any improvements and a walk around to identify any additions and or deletions. Mass appraisal techniques also help determine more accurate data, effective valuation models, and proper classification and management of resources. By conducting this process, Iowa City assessments will have more uniform, up-to-date, complete and accurate valuation of property. Iowa City's last on-site inspections were implemented in the 2001 assessments. Our office believes that current assessment statistics are still very good, but we are recommending that the Conference Committee implement one of the two options or start budgeting for one of the two options starting in FY 11. Option A: would not be finished until the 2013 assessment Option B: would be applied incrementally, with continual updates Pros and Cons: Option A: advantages include a faster time frame, cone-time expense, and probably a better entry rate. Disadvantages would be higher cost and upon completion a recurring cost after four or more years. Option B: advantages include lower overall cost, staff flexibility, and quality control; this is the strategy that the Johnson County Assessor uses. Disadvantages are an open-ended cost and a longer time- frame. Recommendation: The Conference Committee should implement one of the two options or start budgeting for one of the two options starting in FY 11. Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step- child, aunt, or uncle. (Resolution 85-354) Males: 4 Females: 0 Application Deadline: January 20, 2010 Elected by City Conference Board BOARD OF REVIEW One Vacancy -Six Year Term January 1, 2010 -December 31, 2015 Term expires for Jane Downer Jane Downer ~ 2029 Rochester Ct ~ Denotes applicant completed the Confidential page of the application. individuals serving on BoardsiGemrnissionslCommittees pia}~ an impartant race in advising the Council on matters of interest to our community and its future. Applicants must reside in iotva City. After a vacancy has been announced, the Council revieeus al€ app€icationG during tine ~rvork session. The appointment is made at the next forma! Council rr~eeting. Appointees serve as unpaid volunteers. This form may be filled out manuG3ly (please use a black ink pent, type~uritte??, or electroricaliy (PC~F). Return tha application to Gity Clerk, 41~ E. Washington St, Iowa Gity, Iowa. TH{S APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH GAN BE REPRODUCED APED DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE fV1ARKED "COhiFlDEIVTIAL." THIS APPL{CAT{ON WILL SECONSlDERED FOR THREE MONTHS ONLY AND P,UTOMP,TlC,~LLY CONSIDERED FOR ANY ~1ACANCY DURING THAT TIME. Advisory Board/CommissioniCommittee Name = _ C. 3a-a.~.~.., a1 Kam,-~~.c+J Term I Yout(~ Advisory Gammissiart (shall not be more than 18 years of age at the time of ~p{ication) ~ j Name of Iowa City High School ear high school equivalent: i ~ i ~ Signature of parent/guardian: ~~ ~ -=a ~ w ~ ~` "jM E ~ r4- IV e G • ~ o w N ~ >Z :~ rr",-~ -v ~ -~, ~ HOME ADDRESS O 2 q~~esf~e~¢. C','~ ~'~lP`~='S~~4s- _ o--- is your home address {listed above; vrithin the corporate limits of Iowa City? K' Yes ~'? No How long have you been a resident of lawa City? `{ 4 ~a~.d OCGUPAT€ON ,h„•, EMPLOYER PHONE NUMBER: HOME 3 tq - 3 3 $ •ly4 3 BUSINESS EXPERIENCE ANDIOR ACTlV€TIES !NH€GH YOU FEEL QUAL€FY YOU FOR THIS POSiT€ON: 19 ~G _ 7 2 Q..Lrw~ . ~aa,r 'ta ,~+-st~.~ a.~ ~e~.~•~ s~~.~erac. ~.r' ~.~.~a.. S.~[~.. I 1 q q 1- q 5 ~-c~s~xa.1` a.,~. Je.~.~._. C.~ .~a-K-w % ~' ~ C.a.~.a.~. t 4 Q lQ w~e~..N-...R. ~e-~, u . S. ~.~.,e Iga.casta.,~. . .~.~,~ ~...~ .e.4.~.~-tom,. ~ ~~ a.~~.. tJisrepresentations on this application v~~i!€ constitute ;us± cause for remova4 of an appoirates. If yQ:~ {ail to atlswer ai€ the questions, C~,~uncii rray nct c~~nsider your application. `~~eneral A.pr.~iica`~w= ~ r"t©CerY'~hE'.r ~~3?8 ~.~Ge s ~€ ~ 111-;p,T IS Y~?LIR PRESENT KE~O`~,`LEDOE OF THIS ADVIS~JRY BOA!?D` ~IVHAT CONTRIBUTIONS DO YCiU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD {OR STATE REASGN FOF~ APPLYlNGj? Q,, .~..µ.~ ` .~ ar . .9 -~t~..a-„moo.. •--~~-~.-~ o,.,,~„~..: Ire-~~-~- u"'"`-~Q ~.`- POTENTIAL CONFLICTS OF INTEREST Please identify any potential conflicts between membership on the advisory board and your persona! interests including fnancia! interests and your duties to an employer. ~a; ticuiar, if you are applying to be a member of a hoard or commission which maces recommendations tothe City Council about the allocation of City funds, please list any presenf affiliations you have with agenciesthat apply far funding from the City. "P,ffiliatian" includes being a board member ar employee of the agency.Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should else knawthat Section 362.5 ofthe Code of Iowa generally prohibits, with certain importantexceptions, a member of a city Board or Commission from having an interest in a city contract. A copy ofSection 362.5 is attached (see page 6}. 4 cs ° if you are uncertain whether a potential car:flict of interest exists or have questio~~o~Sec 362.5 of #ha('.nr-3a of insnta n!E?aSP rnnt~rt the C:itV Att~rnPV's office ~t 356-5030. °-- --~ C's ~ ~ ~"' O i'7ti Ii= YOU ARE NOT SELECTEQ, DO YOU WANT TO BE NOTIFiEU % ;Yes i i No DO YOU CURRENTLY SERI,/E ON ANOTHER IOlly~~, CITY BOARD Ot; GOC„tPJIISSI ON? j Yes a_~o (lt has been Council policy not to permit an individual to ser~~e wn two Boards ar Commissions at the same time.) Misrepreser~tatio~~s as this appiicatior~ wiH co~-sstitute }ust cause for removal of ar? appointee. if you fail to answer all the questions, Coun~,il may not consider your application. ~~er:eral Application Dpcen?her 2636 cage 2 of 7 ~,Eiy ~~ cif ~!~{ ~~~~~ ^ O~~'v~~~~IO~F A~~ ~tJ~~iI~TEE~ ~t~b:::llf ~ s ~~~~ ~3t~SilV~S~ LIST~IVfs -~a.~._ ~!?"V_ !~F I~~rn C'tTv rya; ~e cif Gity Bo?rrl/Gommission/Corr~r~itte= _ ~ C.. (3e~-~u..~I~. a~ ~.¢.-~w~ date ~ - l 3- !o Name ~"f~ N e G. [~ o w N e ~. Section 362.5 of the Cade of Iowa generally prohibits, with certain irr~portant exceptions, a member ofi a city Board or Gommission from having an interest in a city contract. A copy of Section 362.5 is attached (see page 6). NOTE: A new form must be completed if the above information changes or an ownership interestis acquired in an additional business. Applicant Signature, Signature of parent) (Youth Advisory Gommission nnly)~ Address ~~ a~ ~:~,`,~, ea. C,r -r-_ ~ . ~~ l`~~?isrepresentat-ons on this ap~~l'€cation will constitute dust cause for removal of an appointee. !f you fail ~ to a.r~swer all the questions; GounGil ray nut consider your application:. !~ ~~ ~re:nrral ~ppli{.c~tiC'in ~ec:=~!'''?ber ~(l~i~ ~arc~ ~ of 7 ~~ List a!! businesses in which you, your spouse/domestic partner, or parent if Youth Advisory Commission applicant, have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation's stockholdings). Please indicate if there are none. NOTICE THE CITY CONFERENCE BOARD IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: ASSESSOR'S EXAMINING BOARD One vacancy -Unexpired Term Effective Upon Appointment -December 31, 2011 It is the duty of members of the Assessor's Examining Board to hold examinations for the position of Assessor. In addition, the Board may hear appeal of firing or suspension of a Deputy Assessor by the Assessor. Applications must be received by 5:00 p.m., Wednesday, January 20, 2010. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. 12/8/2009 Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step- mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 2 Females: 0 Application Deadline: January 20, 2010 Elected by City Conference Board ASSESSOR'S EXAMINING BOARD One Vacancy -Unexpired Term Effective Upon Appointment -December 31, 2011 Vacancy to fill term for John McDonald Karin Franklin ^D 1618 Wilson St ~ Denotes applicant completed the Confidential page of the application. City of Iowa City _ ~ ? 1 Advisory Board/Commission/Committee ~. ,~, .~r~~~ ,~®~~~ pplication Form -~-~-- CITY OF IOWA CITY Individuals serving on Boards/Commissions/Committees play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. This form may be filled out manually (please use a black ink pen), .typewritten, or electronically (PDF). Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL RECONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. "~~' ~_/ Advisory Board/Commission/Committee Name Assessor's Board of Examiners Term ' 7~rn .~~c ~ /~-.3~` as r/ Youth Advisory Commission (shall not be more than 18 years of age at the time of application) Name of Iowa City High School or high school equivalent: Signature of parent/guardian: NAME Karin Franklin HOME ADDRESS 1618 Wilson Street, Iowa City ZIP 52245 Is your home address (listed above) within the corporate limits of Iowa City? ~ Yes ~ No How long have you been a resident of Iowa City? 36 years OCCUPATION Retired EMPLOYER N/A PHONE NUMBER: HOME _321-8261 BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: Director of Planning & Community Development for the City of Iowa City from 1991-2007. ~ o C~ °4: --t ~ N O g..,..~ i C:~ i ~ y ~7^~ -.~ r Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2008 Page 1 of 7 WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? My understanding is that this Board reviews and recommends applications for the position of City Assessor and hears appeals on personnel matters relative to the deputy assessor position(s). .iii. WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? I had exposure to and believe I understand the relationship of the City Assessor to the Conference Board-- the City, the County and the School district. I also have a general understanding of the duties of the Assessor and the office. In my years as Director of Planning for Iowa City I was party to the hiring of a number of employees, including those at the administrative level. I also participated in the grievance process and am familiar with such hearings. POTENTIAL CONFLICTS OF INTEREST Please identify any potential conflicts between membership on the advisory board and your personal interests,including financial interests and your duties to an employer. ' particular, if you are applying to be a member of a board or commission which makes recommendations tothe .~y Council about the allocation of City funds, please list any present affiliations you have with agenciesthat apply for funding from the City. "Affiliation" includes being a board member or employee of the agency.Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should also knowthatSection 362.5 ofthe Code oflowa generally prohibits, with certain importantexceptions, a member of a city Board or Commission from having an interest in a city contract. A copy ofSection 362.5 is attached (see page 6). If you are uncertain whether a potential conflict of interest exists or have questions about~ection 362.5 of theCode of Iowa, please contact the City Attorney's office at 356-5030. ~ ° .e-.--. ~ ~;~ None a ~ ~ °"~" C') ~: N p~ --t C"3 O 1 ~ ~ iii IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~ Yes ~ No-- DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? ~ Yes ~ No (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2008 Page 2 of 7 BOARD, COMMISSION AND COMMITTEES BUSINESS LISTING _1 ~ i '~®~•~ -n.aa._ CITY OF IOWA CITY Name of City Board/Commission/Committe~ssessor's Board of Examiners Date Nami~arin Franklin Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached (see page 6). List all businesses in which you, your spouse/domestic partner, or parent if Youth Advisory Commission applicant, have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation's stockholdings). Pfease indicate if there are none. BUSINESS NAME BUSINESS ADDRESS None N ~'' t`3 ~ N°v }° i a... "-r.`. ~' NOTE: A new form must be competed if the above information changes or an ownership interestis acquired in an additional busine s. _ L Applicant Signature ~ Ct%1~~~--- Signature of parent/guardian outh Advisory Commission only): Address 1618 Wilson Street, Iowa City Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. ~-13-~vi General Application December 2008 Page 3 of 7 Johnson APPLICATION FORM FOR JOHNSON COUNTY BOARD/COMMISSION CiOl1I~:~y Please Return To: ~. Johnson County Board of Supervisors, 913 S Dubuque Street, Iowa City, Iowa 52240 Phone: (319) 356-6000 • Fax: (319) 356-6036 • Website: www.johnson-county.com Date: ~ / a ~ ~/ 0 E-mail address: ~-n!~'cnn~-~u ~ /~c -~ ~g w. c;a~ Name: I l ~I~c~ce,~ 1/1/, ~~e..nn~.~ _/ Address: 6 ©$ Sfi. i ri~m~ts ~'. .~~,.,n, G 7~ .-~a , .5~22~aJ` Phone number: .3! q - 3Sl- ~l ~/ Fax number: 3l r/- ~S+'" a~ ~J Application for: ~)CUminll~q ~ai'c~ ~QSSess~ Y', Boar /Commission) Place of employment (and/or activities such as hobbies, volunteer work, etc. that you feel may qualifyy/n1ou for this po~stition): n / (~ ~, I't~~ I' new alit ` ~en n e-~lt~~ , ~-ir~/~s~ _ ~ ~-~C ~e~ ~t ~i" 11'' _. 'I~ V' Me.Y' C.ha i J'-~~.fG~ oT ~ru.A G~~y Ct\r ~` I l~ r 1/i C~ ~ m I.f S 1 rYl 'mil (.r ~-~ rf The following questions will assist the Board of Supervisors in its selection; however, it is not necessary to complete this information to be eligible for consideration. ^ How much time will you be willing to devote to this committee? ~($ yv~.uc~ --~Yv+a~ 0.S y\eC2SSU/N ^ ~R" eason forgapplying? 1 ~~ /loSi77"vim G~ l~~,o'~-T Q'~,'Q-~1c~ hD~l ~cI Q rlarr~v,t~-V ~~C ~sUr~r' C-1'I~i'( .I'eryce Gryn m is si .m ~`~'~''~-n~ ~ ^ Contributions you feel you can make to the Boar`d/commission: FYI u ~/~.nc~ a s ~ n ~ ~ ter, e „ w~Gf~ ~ ~ ~' ~ ~ ~' °f~ rX s ~ a ~ i ~ ~.~~., ,D a r'j'/o -~ m n ,o ~~nc~i'cQ r 11nn~v~L l'1? lw{ J ,I/~L~ , wi'u~ Z '~'e-e. ~ ~~ vn Q~ S'u»'lQ l/G~Gx~ i n ~/ ~liS n~ J P7i~ . ^ Direction/role you perceive of this Board/Commission: .~ urn Qs~s ~,.~. 'YI^e ~ v. r ~ s -~~e ~ ~ h e~~ n se,~ e~' ~ ..~ ~ s sessd r- ^ In lieu of / in addition to the above, do you have any comments to add that may assist the Board of Supervisors in its selection? y~an2 YOUR APPLICATION W/LL BE RETAINED IN OUR FILES FOR ONE YEAR THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. IOWA CITY CITY ASSESSOR'S OFFICE 2009 ANNUAL REPORT 2009 IOWA CITY CONFERENCE BOARD IOWA CITY CITY COUNCIL Regenia Bailey, Mayor Connie Champion Amy Correia Matt Hayek Mike O'Donnell Ross Wilburn Mike Wright IOWA CITY COMMUNITY SCHOOL BOARD *Toni Cilek, President *Mike Cooper Tuyet Dorau Patti Fields Gayle Klouda Michael Shaw Sarah Swisher *Conference Board Designee JOHNSON COUNTY BOARD OF SUPERVISORS Rod Sullivan, Chairperson Terrence Neuzil, Vice Chairperson Pat Harney Janelle Rettig Sally Stutsman IOWA DEPARTMENT OF REVENUE AND FINANCE Mark Schuling -Director, Iowa Department of Revenue and Finance 2 2009 STAFF OF IOWA CITY ASSESSOR'S OFFICE MEMBERS OF BOARD OF REVIEW AND EXAMINING BOARD OF IOWA CITY, IOWA IOWA CITY ASSESSOR'S OFFICE Dennis J. Baldridge Iowa City Assessor Brad Comer Chief Deputy Assessor Marty Burkle Deputy Assessor Mark Fedler Appraiser/Clerk Diane Campbell Accounting Clerk Todd Kruse Real Estate Clerk IOWA CITY BOARD OF REVIEW Ernie Galer, Chairperson Haywood Belle Jane G. Downer Dave Hintze Chuck McComas IOWA CITY EXAMINING BOARD Date of Employment: 12 Jul, 1982 Appointed: 2002 thru 2007 Re-appointed: 2008 thru 2013 Date of Employment: 14 Jan, 2002 Date of Employment: 01 Feb, 2006 Date of Employment: 20 Jun, 1994 Date of Employment: 16 Feb, 1998 Date of Employment: 14 May, 2001 Appointed 2006 through 2011 Appointed 2003 through 2008 Appointed 2004 through 2009 Appointed 2007 through 2012 Appointed 2008 through 2013 John McDonald for City Lane E. Plugge for Schools Jerry Vanni for County LEGAL COUNSEL Eleanor Dilkes -City Attorney Eric Goers -Assistant City Attorney Appointed 2006 through 2011 Appointed 2006 through 2011 Appointed 2004 through 2009 3 To Members of the Iowa City Conference Board From: Dennis J. Baldridge -Iowa City Assessor Subject: 2009 Annual Report -Issued December 31, 2009 The following report covers the activities of this office from January 1, 2009 to date of issue. VALUATIONS Even though 2009 was a re-assessment year, sales of residential and commercial real estate in Iowa City indicated that it would not be necessary to increase assessments and values remained essentially the same as 2008. New construction along with some minor revaluation added approximately 35 million dollars to residential, 16 million dollars to commercial and 7 million dollars to industrial property for 2009. 829 residential deed sales in 2009 gave us a median ratio (assessed value vs sale price) of 95.45% compared to 95.92% for 833 sales in 2008. This tells us that the selling prices of homes have remained very stable since last year. If this trend continues during 2010, assessments will probably not be increased for 2011. Iowa City's overall level of assessment was once more confirmed by the Department of Revenue and Finance since Iowa City received no equalization orders to residential or commercial property for 2009. It should be kept in mind that when a jurisdiction is at the State mandated sales ratio level of 100%, a full one-half of home sales will be for less than the assessed value. Sales for less than the assessed value tend to result in appeals to the Board of Review. COURT CASES All appeals to District Court for previous years have been settled. There were four appeals to District Court in 2009 and they are still pending. PROPERTY ASSESSMENT APPEAL BOARD All appeals to the Iowa PAAB for previous years have also been decided. There were eight appeals to the PAAB in 2009. One was dismissed, one was settled and six are still pending. BOARD OF REVIEW The Board of Review was in session from May 1 through May 26, the day of adjournment. 113 protests were filed, with 59 being upheld and 54 denied. The total value of real estate being protested was $116,376,740. The Board allowed a total reduction of $3,402,920. 4 EQUITY VERSUS MARKET IN ASSESSMENT It is difficult to be both equitable among assessments and in tune with the market. Similar properties do not always sell for similar prices, so the market is not always equitable and sometimes a long way from it. Most assessors would lean toward equity if they could choose between the two. Our first priority is equity since it is not always possible to have every assessment match the selling price. Our statistics show that we are doing a good job in this regard. WEB PAGE The Iowa City Assessor's web page went online during the spring of 2001. Internet availability of comparable sales and comparable assessments has been very helpful to taxpayers concerned about the fairness of their assessments. Links are also provided to the Johnson County Treasurer for tax information and to the Johnson County GIS for online maps. Appraisers and Realtors have been very complimentary about this service, commenting that it saves them considerable time and money since they can make copies of our property record cards without leaving their office. There have been over one million hits on our web site since it went online. It can be seen at www iowacity.iowaassessors.com. We also have an internet presence through the Johnson County website at http•//www.iohnson-county.com. Forms for the Homestead Credit and the Military Exemption are available to the public on this web page. ROLLBACKS The residential rollback has gone up from 45.5893% for the current taxes to 46.9094% for taxes payable in 2010-2011. The rollback for commercial property will remain at 100%. And the rollback for agricultural property will decrease from 93.8568% to 66.2715% because of a large increase in Ag values statewide. The League of Municipalities and the Iowa State Association of Counties have been trying for several years to get legislation passed to stop the decrease in the residential tax base. Since the formulas for the residential and agricultural rollbacks are linked, the residential rollback was allowed to increase again this year due to large increases in agricultural values. Nevertheless, the shift of the tax burden should be of concern because these increases may not continue. The tables on page 12 illustrate this shift. Commercial property has remained close to the same percentage of the total assessed value, but has become a larger percentage of the total taxable value over the years. With the commercial rollback remaining at 100%, the effective tax rate for commercial property is over twice that of residential property. 5 NEW LEGISLATION The 2009 Iowa Legislative Session produced very little property tax legislation. Several bills remain alive from last year but nothing that significantly affects the assessor's office actually passed. SF 457-A -DISASTER REVITALIZATION AREA PROPERTY TAX EXEMPTION Senate File 457 creates new chapter 4046 which allows the governing bodies of a city or county to, by ordinance, designate an area of the city or county a "disaster revitalization area." To qualify for the designation the area must be within a county or a portion of a county for which the governor has proclaimed a disaster emergency or that the United States president has declared a major disaster. All real property within a disaster revitalization area is eligible to receive a 100% exemption from taxation on the increase in assessed value of the property, as compared to the property's assessed value on January 1, 2007, if the increase in assessed value is attributable to revitalization of the property occurring between May 25, 2008, and December 31, 2013. The exemption shall not exceed five years, starting with an assessment year beginning on or after January 1, 2010. SF 478-U -METHANE GAS CONVERSION PROPERTY TAX EXEMPTION Senate File 478 expands the tax exemption eligibility for methane gas conversion property by deleting the restriction that the methane gas conversion property be used in an operation in connection with a publicly owned sanitary landfill. SF 478-R -PROPERTY TAX EXEMPTION FOR DATA CENTER BUSINESSES This new provision in Senate File 478 sets forth an exemption from Iowa property tax for certain property that is utilized by a data center business. The exemption applies to property, other than land and buildings and other improvements, that is utilized by a data center business meeting certain requirements, including computers and equipment necessary for the maintenance and operation of a data center business and other property whether directly or indirectly connected to the computers, including but not limited to cooling systems, cooling towers, and other temperature control infrastructure; power infrastructure for transformation, distribution, or management of electricity, including but not limited to exterior dedicated business-owned substations, and power distribution systems which are not subject to assessment under chapter 437A; racking systems, cabling, and trays; and backup power generation systems, battery systems, and related infrastructure, all of which are necessary for the maintenance and operation of the data center business. 6 CONTINUING EDUCATION Continuing education is a requirement for the assessor and deputies for reappointment to their positions. Over asix-year term, assessors must complete one hundred-fifty hours of classroom instruction including at least ninety hours from courses requiring a test. Deputies must complete ninety hours of classroom instruction including at least sixty tested hours over their six-year terms. It is also good for other employees to attend classes so they can update their skills and stay current with assessment practices. The Assessor attended the following courses and conferences during 2009: IICA Summer Seminar and Workshop 14.00 C.E. Hrs. (Institute of Iowa Certified Assessors) (7 tested) ISAA Annual School of Instruction 15.00 C.E. Hrs. (Iowa State Association of Assessors) IAAO Annual Conference 13.50 C.E. Hrs. (International Association of Assessing Officers) NCRAAO Annual Conference (North Central Regional 9.00 C.E. Hrs. Association Of Assessing Officers) IICA Course: Evaluating Commercial Construction 15.00 C.E. Hrs (tested) The Chief Deputy attended the following courses and conferences during 2009: IICA Summer Seminar and Workshop 14.00 C.E. Hrs. (7 tested) ISAA Annual School of Instruction 15.00 C.E. Hrs. NCRAAO Annual Conference 10.50 C.E. Hrs. IICA Course: Evaluating Commercial Construction 15.00 C.E. Hrs. (tested ) The Second Deputy attended the following courses and conferences during 2009: IICA Summer Seminar and Workshop 14.00 C.E. Hrs. (7 tested) ISAA Annual School of Instruction 15.00 C.E. hrs. NCRAAO Annual Conference 10.50 C.E. Hrs. IICA Course: Evaluating Residential Construction 7.00 C.E. Hrs. (tested) Other staff attended classes and seminars related to operation and maintenance of various third party software utilized by the assessor's office. APPRECIATION My staff and I would like to thank the Conference Board, the Board of Review, the City Attorney and her assistants, and the City Staff for their assistance, cooperation and confidence during the past year. I would also like to recognize and thank my staff at this time for their part in establishing and maintaining the professional standards of the office. 7 2009 ABSTRACT OF ASSESSMENTS FOR IOWA CITY Value of Agricultural Land and Structures Value of Residential Dwellings on Agricultural Realty Value of Residential Lots and Buildings Value of Commercial Lots and Buildings Value of Industrial Lots and Buildings Value of Industrial Machinery and Commercial Equipment as Real Estate Actual Value of All Real Estate* $ 2,309,253 1,256,350 3,123,618,170 1,163,463,000 77,679,970 0 $4,368,326,743 *All the above values are based on the 2009 abstract as reported to the Iowa Department of Revenue on July 1, 2009. The values for Railroad and Utility Property are supplied to the Auditor by the Iowa Department of Revenue. The value of utilities and railroads in Iowa City for 2009 was $90,281,335. Religious Institutions Charitable and Benevolent Societies Educational Institutions Low Rent Housing Literary Societies Associations of War Veterans Forest and Fruit Partial Industrial, Urban Revitalization, Recycling, Mobile Home Storm Shelter & New Jobs Sub-Total University of Iowa (Pre-flood Values As Reported by U of I as of June 30, 2009) TOTAL EXEMPT EXEMPT PROPERTY IN IOWA CITY FOR 2009 $ 68,402,951 116,849,590 3,750,150 14,241,390 771,980 486,930 435,647 12,965,530 $ 217,904,168 $1,947,313,772 $2,165,217,940 8 VALUE COMPARISONS WITH ROLLBACKS APPLIED STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1998 Agricultural $ 2,158,813 1.000000 $ 2,158,813 Ag Dwelling 1,341,350 .564789 757,580 Residential 1,541,306,570 .564789 870,512,996 Commercial 723,017,343 1.000000 723,017,343 Industrial 47,180,180 1.000000 47,180,180 M & E 50,859,985 1.000000 50,859.985 TOTAL $2,365,864,241 $1,694,486,897 1999* +13% Agricultural $ 2,429,624 .963381 $ 2,340,654 Ag Dwelling 1,410,140 .548525 773,497 Residential 1,666,425,090 .548525 914,075,823 Commercial 784,974,960 .987732 775,344,887 Industrial 45,349,600 1.000000 45,349,600 M & E 38,736.298 1.000000 38,736,298 TOTAL $2,539,325,712 $1,776,620,759 2000 Agricultural $ 2,262,120 1.000000 $ 2,262,120 Ag Dwelling 1,447,020 .562651 814,167 Residential 1,717,631,820 .562651 966,427,261 Commercial 834,493,620 1.000000 834,493,620 Industrial 50,704,150 1.000000 50,704,150 M & E 29,532,092 1.000000 29,532,092 TOTAL $2,636,070,822 $1,884,233,410 2001* Agricultural $ 2,214,758 1.000000 $ 2,214,758 Ag Dwelling 1,186,690 .516676 613,134 Residential 1,931,059,600 .516676 997,732,150 Commercial 857,451,510 .977701 838,331,199 Industrial 51,345,260 1.000000 51,345,260 M & E 9,026,072 1.000000 9,026,072 TOTAL $2,852,283,890 $1,899,262,573 9 VALUE COMPARISONS WITH ROLLBACKS APPLIED - CONT'D STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 2002 2003* -8% 2004 2005* TOTAL Agricultural Ag Dwelling Residential Commercial Industrial M&E Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 2,227,654 1,186,690 1,985,146,985 863,303,060 54,903,110 0 $2,906,767,499 $ 1,968,057 1,186,690 2,154,612,478 921,889,040 59,784,450 0 $3,139,440,715 $ 1,812,134 1,126,450 2,236,008,098 938,957,340 63,882,310 0 $3,241,786,332 $ 1,785,931 1,295,110 2,642,786,683 1,038,950,930 65,878,350 0 $3,750,697,004 1.000000 $ .513874 .513874 1.000000 1.000000 1.000000 2,227,654 609,809 1,020,115,422 863,303,060 54,903,110 0 $1,941,159,055 1.000000 $ 1,968,057 .484558 575,020 .484558 1,044,034,713 .992570 915,039,404 1.000000 59,784,450 1.000000 0 $2,021,401,644 1.000000 $ 1,812,134 .479642 540,293 .479642 1,072,483,396 1.000000 938,957,340 1.000000 63,882,310 1.000000 0 $2,077,675,473 1.000000 $ 1,795,931 .459960 595,699 .459960 1,215,576,163 .991509 1,030,129,198 1.000000 65,878,350 1.000000 0 $2,313,975,341 10 VALUE COMPARISONS WITH ROLLBACKS APPLIED - CONT'D STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 2006 Agricultural $ 1,584,472 1.000000 $ 1,584,472 Ag Dwelling 1,327,700 .455596 604,895 Residential 2,736,579,660 .455596 1,246,774,747 Commercial 1,083,407,140 1.000000 1,083,407,140 Industrial 68,308,290 1.000000 68,308,290 M & E 0 1.000000 0 TOTAL $3,891,207,262 2,400,679,544 2007* +12% Agricultural 1,612,266 .901023 1,452,689 Ag Dwelling 1,244,640 .440803 548,641 Residential 3,010,144,280 .440803 1,326,880,629 Commercial 1,131,561,840 .997312 1,128,520,202 Industrial 70,694,850 1.000000 70,694,850 M & E 0 1.000000 0 TOTAL 4,215,257,876 2,528,097,011 2008 Agricultural 1,548,650 .938568 1,453,513 Ag Dwelling 1,244,640 .455893 567,423 Residential 3,089,020,200 .455893 1,408,262,686 Commercial 1,153,802,900 1.000000 1,153,802,900 Industrial 74,852,940 1.000000 74,852,940 M & E 0 1.000000 0 TOTAL 4,320,469,330 2,638,939,462 2009* +62.6% Agricultural 2,382,167 .662715 1,578,698 Ag Dwelling 1,256,350 .469094 589,346 Residential 3,124,020,860 .469094 1,465,459,944 Commercial 1,170,461,470 1.000000 1,170,461,470 Industrial 81,979,330 1.000000 81,979,330 M & E 0 1.000000 0 TOTAL 4,380,100,177 2,720,068,788 The adjusted values given are not exact but are meant to give a representation of the growth of Iowa City's tax base. *Reassessment Year 11 COMPARISON OF RESIDENTIAL, COMMERCIAL AND INDUSTRIAL VALUES YEAR RESIDENTIAL % COMMERCIAL % INDUSTRIAL % OTHER ASSESSED VALUES 1997 1,500,761,400 65.0 709,209,833 30.7 92,194,909 4.0 7,883,675 0.3 1998 1,542,647,920 65.2 723,017,343 30.6 92,682,117 3.9 7,516,861 0.3 1999 1,667,835,230 65.7 784,974,960 30.9 80,852,272 3.2 5,663,250 0.2 2000 1,719,078,840 65.2 834,493,620 31.6 78,284,458 3.0 4,213,904 0.2 2001 1,932,246,290 67.7 857,451,510 30.1 59,748,630 2.1 2,837,460 0.1 2002 1,986,333,675 68.3 863,303,060 29.7 54,903,110 1.9 2,227,654 0.1 2003 2,155,856,028 68.7 921,901,280 29.3 59,784,450 1.9 2,103,884 0.1 2004 2,237,134,548 69.0 938,957,340 29.0 63,882,310 1.9 1,812,134 0.1 2005 2,644,081,793 70.5 1,038,950,930 27.7 65,878,350 1.7 1,785,931 0.1 2006 2,737,907,360 70.4 1,083,407,140 27.8 68,308,290 1.7 1,584,472 0.1 2007 3,011,388,920 71.4 1,131,561,840 26.8 70,694,850 1.7 1,612,266 0.1 2008 3,090,264,840 71.5 1,153,802,900 26.7 74,852,940 1.7 1,548,650 0.1 2009 3,125,277,210 71.3 1,170,461,470 26.7 81,979,330 1.9 2,382,167 0.1 TAXABLE VALUES 1997 824,053,077 51.0 690,490,949 42.8 92,194,909 5.7 7,811,196 0.5 1998 871,270,576 51.4 723,017,343 42.7 92,682,117 5.5 7,516,861 0.4 1999 914,849,320 51.5 775,344,887 43.6 80,852,272 4.6 5,574,280 0.3 2000 967,241,428 51.3 834,493,620 44.3 78,284,458 4.2 4,213,904 0.2 2001 998,345,284 52.6 838,331,199 44.1 59,748,630 3.1 2,837,460 0.2 2002 1,020,725,231 52.6 863,303,060 44.5 54,903,110 2.8 2,227,654 0.1 2003 1,044,637,285 51.7 915,051,553 45.3 59,784,450 2.9 2,103,884 0.1 2004 1,073,023,689 51.6 938,957,340 45.2 63,882,310 3.1 1,812,134 0.1 2005 1,216,171,862 52.6 1,030,129,198 44.5 65,878,350 2.8 1,785,931 0.1 2006 1,247,379,642 52.0 1,083,407,140 45.1 68,308,290 2.8 1,584,472 0.1 2007 1,327,429,270 52.5 1,128,520,202 44.6 70,694,850 2.8 1,452,689 0.1 2008 1,408,830,109 53.4 1,153,802,900 43.7 74,852,940 2.8 1,453,513 0.1 2009 1,466,048,788 53.9 1,170,461,470 43.0 81,979,330 3.0 1,578,698 0.1 12 RANK 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2009 TOP TAXPAYERS Excluding Utilities Assessed by the State NAME TAXABLE VALUES American College Testing Russell Gerdin (Warehousing) Southgate Development Company Core Sycamore Town Center (Sycamore Mall) Alpla Inc (Industrial) Plaza Towers LLC National Computer Systems Inc Procter & Gamble LLC United Natural Foods Inc. Center City Partners (Apartments) Raycal Iowa LTD (Apartments) Menard Inc. University View Partners (Apartments) Wal-Mart Real Estate MidWestOne Bank College Town Partners (Apartments) Barker Partnership(Apartments) Lublin Properties LLC (Apartments) Uptown Properties (Apartments) Mercy Facilities Inc 45,553,139 19,002,730 18,532,092 16,411,170 15,426,374 14,574,527 14,317,210 13,751,900 13,094,510 12,164,550 11,551,566 11,497,290 10,795,405 10,611,800 10,373,630 10,313,357 9,544,090 9,083,190 9,048,680 8,723,329 13 COMPARISON OF TAX RATES FOR CITIES WITH A CITY ASSESSOR SORTED BY 2009-2010 ASSESSOR TOTAL LEVY 2009-2010 ASSESSOR LEVY TOTAL CITY LEVY ASSESSOR SPECIAL TOTAL 08-09 09-10 CITY EXPENSE APPRAISERS ASSESSOR CITY LEVY CITY LEVY FUND FUND LEVY IOWA CITY .23848 .00000 .23848 40.56747 40.59569 MASON CITY .21038 .02092 .23130 33.81858 33.60488 DAVENPORT .19292 .06497 .25789 38.95313 39.35289 DUBUQUE .25967 .02063 .28030 34.44676 34.71571 CEDAR RAPIDS .26945 .05900 .32845 36.25611 36.31263 AMES .26420 .07971 .34391 31.77848 31.68691 SIOUX CITY .23999 .25165 .49164 45.87394 44.84382 CLINTON .26791 .38575 .65366 39.11416 40.40068 14 IOWA CITY ASSESSOR'S PROGRAM DIVISION STATEMENT FY 2011 DIVISION PURPOSE: The purpose of the Iowa City Assessor's Office is to find, list and value for tax purposes, all real property in Iowa City and maintain records for all parcels in Iowa City. DIVISION GOALS: To establish values according to Iowa law on all commercial, industrial, agricultural and residential property within the City of Iowa City in the most equitable manner based on actual physical aspects of the property and all the pertinent sales data available; to improve the efficiency by which these assessments are made; to provide prompt and courteous response to all inquiries for information. GENERAL DIVISION OBJECTIVES: 1. Receive calls and inquiries and dispense information efficiently and on a timely basis. 2. Complete all daily record changes and related duties as received. 3. On a quarterly basis, review in the field all new construction and demolition, and by January 1, 2011, make final review of said construction and demolition. 4. Prepare forms and get signatures for all new homestead and military credits by July 1, 2011. 5. Remove all homestead and military credits from the permanent file for those who are no longer eligible to receive the credit by July 1, 2011. 6. Prepare and get signatures on all other new annual forms, making sure they are in compliance with all laws and rules, by their statutory dates. 7. By April 1, 2011 send out assessment rolls to all properties for the biennial reappraisal. 8. Accept formal written protests for the Board of Review from April 16 to May 5, 2011 and coordinate the Board of Review meetings during May 2011 9. Prepare and distribute to Conference Board members the annual report by December 31, 2010. 10. Hold preliminary Conference Board and public hearings to adopt the annual budget by March 15, 2011. 11. Prepare and submit annual abstract to the Department of Revenue & Finance by July 1, 2011. 15 NEW DIVISION OBJECTIVES: Maintain the website information and make improvements to http•//www iowacity.iowaassessors.com based on input from the public. The site went on line February 15, 2001 and has over one million hits since that time. Access to application forms for Homestead Credits and Military Exemptions is available on our Johnson County website at http•//www.iohnson-county.com 2. Review sales as they occur for all classes of property. Compare sales to current assessed values for the biennial reassessment for 2011. 3. Review selling price/assessment ratios by neighborhood, age, size, building type and other criteria to be established during the sales study. 4. Make any adjustments to assessed value as indicated by the sales review and land value review. 5. Continue a program of physical inspection of properties where selling price/assessment ratios fall outside acceptable standards. 6. Continue to utilize digital imaging software to store historical data and make it more readily available to the public. 7. Update photos and view properties for condition. 8. Update recording information (book & page) on our website for older sales. 9. Continue in-house re-appraisal of all Commercial properties in Iowa City. 10. Convert appraisal software from 1998 version to current 2008 version. 11. Explore options for a future re-appraisal of all properties in Iowa City. DIVISION ANALYSIS: While the program division statement is on the fiscal year, the remainder of the annual report is based on the assessment year, which is the calendar year. The annual report has more meaning when based on the assessment year, since the state equalization orders come in a different fiscal year than the biennial reappraisal which the orders are to equalize. 16 PERFORMANCE MEASUREMENTS: The median sales ratio (median) is the middle sales ratio and a measure of the percent of our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a measure of assessment uniformity based on the degree to which individual sales ratios vary from the media n sales ratio. The goal of the Iowa City Assessor is to keep this O.D. below 10. A C.O.D. of 10 is considered excellent. The following table s C hows the median, C.O.D., and the . number of deed sales for Iowa C ity Residential Property sinc e the assessments went to the 100% level in 1975. YEAR MEDIAN C.O.D # OF SALES Assessment Year 1975 87.10 10.36 682 1976 76.30 11.38 681 1977 65.10 12.10 840 Assessment Year 1978 74.70 9.83 639 State Orders 1979 91.80 9.40 551 1980 87.85 8.69 394 Assessment Year 1981 88.90 8.74 393 1982 87.30 9.38 299 1983 94.00 7.19 544 Assessment Year 1984 92.80 8.03 451 1985 96.15 8.27 448 1986 95.30 9.02 513 Assessment Year 1987 94.90 9.26 522 1988 93.60 9.34 555 1989 91.80 9.80 538 Assessment Year 1990 87.05 9.75 608 1991 90.40 8.49 659 1992 85.00 9.88 688 Assessment Year 1993 90.80 8.57 651 1994 84.10 9.59 627 Assessment Year 1995 91.20 8.48 595 1996 91.20 9.59 636 Assessment Year 1997 93.45 8.71 658 1998 91.60 8.24 699 Assessment Year 1999 93.30 9.38 691 2000 89.00 9.16 675 Assessment Year 2001 94.60 7.83 682 2002 94.32 8.03 777 Assessment Year 2003 88.30 7.93 809 2004 84.50 9.57 751 Assessment Year 2005 90.50 8.61 717 2006 88.70 9.67 665 Assessment Year 2007 95.00 7.88 856 2008 95.92 7.92 833 Assessment Year (Estimate) 2009 95.45 8.28 829 17 The following statistics are for Urban Residential sales, and below are tables of the ranking of Iowa City in comparison to the other 106 assessing jurisdictions in Iowa. For brevity, only the top 10 are shown. Data is for 2008 sales which is the last complete year available. Coefficient Of Variance is used this year rather than Coefficient Of Dispersion because that is the statistic now being used by the Iowa Department of Revenue in their statewide study. Both statistics are a measure of uniformity, with the COV normally showing a somewhat higher number than the COD. The average selling price of a home in Iowa City is one of the highest in Iowa for 2008. Iowa City also has a large number of sales as could be expected by its size and mobile population. SORTED BY COV NO JURISDICTION MEAN MEDIAN WGHTD C O V REGR INDEX 1 JOHNSON 97.01 97.50 97.32 9.328 99.67 2 AMES 96.72 96.44 96.55 12.20 100.20 3 SCOTT 96.81 95.60 96.46 14.24 100.40 4 LI N N 95.70 95.74 96.22 14.50 99.46 5 STORY 97.80 96.10 96.06 15.63 101.80 6 CLINTON COUNTY 98.84 95.83 96.09 16.85 102.90 7 WARREN 102.5 100.30 100.70 19.16 101.80 8 IOWA CITY 96.43 95.92 95.25 19.31 101.20 9 DALLAS 101.30 99.91 100.60 20.16 100.70 10 CERRO GORDO 95.92 96.73 92.08 20.38 104.20 SORTED BY AVERAGE SALE PRICE NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 DALLAS 790 165,401,767 209,369 2 DICKINSON 256 50,967,300 199,091 3 SCOTT 745 141,095,201 189,390 4 IOWA CITY 833 157,331,213. 188,873 5 JOHNSON 806 151,275,519 187,687 6 AMES 569 99,502,086 174,872 7 LINN 939 158,631,004 168,936 8 POLK 4535 751,617,882 165,737 9 CERRO GORDO 155 25,539,673 164,772 10 WARREN 367 58,506,289 159,418 18 SORTED BY NUMBER OF SALES (URBAN RESIDENTIAL) NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 POLK 4535 751,617,882 165,737 2 CEDAR RAPIDS CITY 1918 271,182,987 141,388 3 BLACK HAWK 1466 203,398,600 138,744 4 DAVENPORT CITY 1182 151,905,201 128,515 5 LINN 939 158,631,004 168,936 6 SIOUX CITY 880 90,324,314 102,641 7 IOWA CITY 833 157,331,213 188,873 8 JOHNSON 806 151,275,519 187,687 9 DALLAS 790 165,401,767 209,369 10 SCOTT 745 141,095,201 189,390 The Regression Index, also known as the Price Related Differential, is an indicator of the degree to which high value properties are over or under assessed in relationship to low value properties. An index of 100.00 indicates no difference in assessments of high value properties in comparison to low value properties based upon that year's sales. An index over 100 indicates that high value properties are under assessed in relation to low value properties. As you can see in the following table, Iowa City's regression index is still close to the ideal 100.00 level. Again, for brevity, only the top 20 are shown. SORTED BY REGRESSION INDEX (URBAN RESIDENTIAL) NO JURISDICTION MEAN MEDIAN WGHTD C O V REGR INDEX 1 AMES CITY 96.72 96.44 96.55 12.20 100.20 2 JOHNSON 97.01 97.50 97.32 9.328 99.67 3 SCOTT 96.81 95.60 96.46 14.24 100.40 4 LINN 95.70 95.74 96.22 14.50 99.46 5 DALLAS 101.30 99.91 100.60 20.16 100.70 6 CEDAR RAPIDS 99.18 96.93 98.15 20.55 101.00 7 IOWA CITY 96.43 95.92 95.25 19.31 101.20 8 STORY 97.80 96.10 96.06 15.63 101.80 9 WARREN 102.50 100.30 100.70 19.16 101.80 10 DUBUQUE CITY 100.90 97.40 98.32 28.19 102.60 11 POLK 101.40 98.13 98.66 24.37 102.80 12 BLACKHAWK 102.40 98.81 99.56 25.31 102.90 13 CLINTON 98.84 95.83 96.09 16.85 102.90 14 BREMER 103.00 98.45 100.00 24.69 103.00 15 DICKINSON 100.20 95.60 97.23 43.45 103.10 16 ALLAMAKEE 96.87 95.50 93.89 25.44 103.20 17 WINNESHIEK 96.89 93.27 93.76 21.43 103.30 18 BOONE 99.42 97.70 96.19 30.05 103.40 19 WAYNE 96.50 87.21 93.21 31.95 103.50 20 DAVIS 103.90 97.88 100.30 25.98 103.70 19 COMMERCIAL PROPERTIES The Coefficient of Variation for Commercial properties varies from 16.80 to 202.20 with a median of 37.45 for all Iowa jurisdictions while residential C.O.V.s vary from 9.33 to 55.59 with a median of 32.08. Commercial properties are typically more difficult to appraise than residential properties because of the wide variety of building types and fewer comparable sales. COMMERCIAL SALES SORTED BY C O V NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O V 1 FREMONT 17 1,007,400 59,259 97.24 16.80 2 AMES CITY 41 30,602,252 746,396 100.00 21.33 3 MARION 35 8,259,200 235,977 94.14 21.86 4 MILLS 24 3,144,463 131,019 93.93 22.29 5 CERRO GORDO 15 3,323,768 221,585 98.02 22.33 6 JEFFERSON 33 6,382,590 193,412 100.00 22.93 7 JONES 22 2,517,100 114,414 93.87 23.08 8 WARREN 32 7,542,400 235,700 98.93 23.97 9 HUMBOLDT 24 3,807,500 158,646 90.89 24.53 10 BUTLER 27 2,473,211 91,600 97.05 25.64 11 FAYETTE 32 3,844,300 120,134 103.90 25.82 12 WASHINGTON 32 3,796,600 118,644 96.81 26.02 13 IOWA CITY 47 53,711,197 1,142,791 96.25 26.04 14 HOWARD 23 1,571,075 68,308 93.93 26.30 15 POLK 251 185,029,900 737,171 95.18 26.48 16 LUCAS 22 2,411,933 109,633 101.40 26.56 17 FLOYD 34 4,726,490 139,014 93.60 27.87 18 MADISON 26 4,029,626 154,986 103.10 28.16 19 MAHASKA 39 7,358,898 188,690 99.82 28.27 20 ADAIR 16 2,767,600 172,975 102.80 28.28 20 Below is a tabulation of year by year sales statistics for commercial properties. Because of the small number of sales, one or two bad sales can greatly influence the performance measurements, therefore creating greater fluctuation in the numbers. See data above to illustrate this and to show Iowa City's standing. YEAR MEDIAN C.O.D. Assessment Year 1975 84.30 19.75 1976 72.30 13.19 1977 62.90 28.20 Assessment Year 1978 84.60 13.49 1979 78.00 16.66 1980 80.85 22.69 Assessment Year 1981 87.55 10.07 1982 78.00 10.25 1983 87.85 10.58 Assessment Year 1984 76.80 18.30 1985 82.00 12.63 1986 98.20 14.21 Assessment Year 1987 87.65 17.27 1988 95.40 19.77 1989 94.40 13.81 Assessment Year 1990 89.60 19.53 1991 87.85 8.38 1992 89.90 14.86 Assessment Year 1993 90.35 14.24 1994 87.90 12.44 Assessment Year 1995 90.10 12.76 1996 89.50 15.78 Assessment Year 1997 87.80 11.57 1998 89.10 11.68 Assessment Year 1999 87.50 14.14 2000 96.85 14.99 Assessment Year 2001 93.50 15.04 2002 92.40 16.81 Assessment Year 2003 89.22 15.08 2004 80.90 17.82 Assessment Year 2005 85.65 15.52 2006 87.55 17.05 Assessment Year 2007 91.80 23.24 2008 95.29 21.32 Assessment Year (Est.) 2009 93.33 10.59 # OF SALES 14 18 27 12 15 12 14 8 26 13 16 15 16 20 13 13 8 21 26 24 22 24 21 25 33 28 23 17 39 17 34 26 35 36 29 21 IP3 r ~~1,=,®~,~ CITY OF IOWA C[TY ~'~~~ D U ~ MEMo~AN DATE: January 27, 2010 TO: City Council ~~~~ / , ~~ FROM: Matt Hayek, Mayor '~t RE: City Manager Search As you know, at our February 1 work session we will discuss the city manager search. The primary objective of that meeting should be whether to engage the services of a search firm or conduct the process in-house. After giving the issue considerable thought, I believe it makes sense to hire professional assistance at least for recruiting purposes. If a search firm is hired, we will need to determine a scope of services. We do not need to decide this on February 1, but it is worth noting that certain materials from the 2007-2008 search (e.g., the community profile) are still in our possession and may only need minor tweaking. As such, a more focused search firm role could meet our needs. If the decision is made to proceed this way, staff is prepared to coordinate a request for proposals so that we can interview and retain a search firm. I would also like us to start thinking about the process we follow once final candidates (probably four or five) are named and come to Iowa City. Much of what we did in 2008 (e.g., the public "meet and greet" sessions) is worth repeating. I suggest we consider an additional component: an auxiliary set of interviews to aid the council's deliberations. I propose that we form three committees: (1) a commission committee (consisting of the chairs of eight of our 16 citizen commissions); (2) a second commission committee (consisting of the chairs of the other eight citizen commissions); and (3) a mayors committee (consisting of former mayors Ernie Lehman, Naomi Novick, Bill Ambrisco, Darrel Courtney and John Balmer). In the event a commission chair were unable to serve, he or she would be asked to send a designee from that commission. In the event a former mayor were unable to serve, we would not fill that spot. Under this approach, final candidates would go through four separate interviews: one with the council and three with the auxiliary committees. Each committee would make a confidential, non-binding recommendation to the council. The council would then reduce the list to two candidates and bring them back for a second interview, this time with the council only. The rationale for my proposal is as follows: the commission chairs were selected by the council to serve on citizen commissions that, in turn, selected them for leadership roles. They represent a diverse cross-section of the community and they have direct knowledge of city government and its functions. The former mayors all worked closely with the city manager and have a unique perspective regarding the skills and qualities that make for good municipal management. It is also worth noting that three of the former mayors have direct experience with a city manager search process. To be sure, choosing the next city manager rests with the council and no one else. However, I think utilizing our commission chairs and former mayors would lend valuable insight to the council as we deliberate. This memo is intended to encourage discussion on February 1. The suggestions are mine alone and may or may not be of interest to the rest of you. I look forward to taking up these and any other ideas the council wishes to entertain. IP4 SUMMARY OF PENDING WORK SESSION ISSUES 1/28/10 Council Policy re: voting by representatives appointed by Council (Res. 01-169) (FEBRUARY 16) Community Sustainability Plan (FEBRUARY 16) Inclusionary Zoning and Scattered Site Housing (FEBRUARY 16) Meet with Historic Preservation Commission re: energy efficiency/green issues (after guideline revisions are drafted) (MARCH 1) Farmers' Market -Parks & Rec. Commission Recommendations (MARCH 1) Nuisance Enforcement (MARCH 22) Fluoridation of Water (MARCH 22) Downtown Issues (MARCH) Site of New Animal Shelter (MARCH) Debt Service Levy Policy (MARCH) Brick Streets Repair/Funding Strategy (MARCH) ECICOG Funding -Committee Report (APRIL) Flood Response & Mitigation Update (PERIODIC) Alley Inventory (SPRING `10) r ~~.®~ C[ T Y O F [ Q W A C[ T Y ~ P5 DATE: January 26, 2010 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk ~it~ RE: Iowa City Area Chamber of Commerce Banquet The Annual Banquet for the Iowa City Area Chamber of Commerce will be held Thursday, February 11 at the Coralville Marriott. If you are interested in attending, I will be happy to handle your registration for you. Please let me know as soon as possible. Attachment: Invitation U:invites.doc AnnuaC~anquet FEATURING 1VIATT HAYS K MAYOR OF IOWA CITY Perspectives on Iowa City THURSDAY, FEBRUARY 18, 2010 CORAI,VILI,E 1VIARRIOTT HOTEI, CONFERENCE CENTER 5 PM social hour 6 PM dinner and program $45 per person rsvp@iowacityarea.com or 319.337.9637 by Thursday, February 11 Premier Sponsor: RIVERSIDE CASINO i GOLF RESORT Please remember, a reservation made is a reservation paid. 01-2'x-10 IP6 Dale Helling From: City of Iowa City [web@iowa-city.org] Sent: Friday, January 22, 2010 6:57 PM To: Dale Helling Subject: Dog Rescue _ ~ s - - -~T ~ -. ~~'. ~ _~ .t -rte. _ -. _ -_„ Media Release .~.,~ Dog Rescue Contact: Battalion Chief Ken Brown_ Posted by: Fire Contact Phone: (319) 356-5262 Mailing List(s): Police & Fire Originally Posted 1/22/2010 6:57:23 PM The Iowa City Fire Department responded Friday to a report of a dog trapped in the ice in the Iowa River in Lower City Park. The call for service was received at 2:54 pm. The first unit was on the scene at 3:00 pm. The dog was rescued from the water at 3:08 pm. The dog, a one and a half year old yellow lab, is named Johnson. Johnson was found clinging to the edge of the ice about 15 feet from the river bank. He and his family are doing well, although Johnson is a little tired. Johnson was rescued with the help of ice rescue equipment purchased several years ago. Lt. Brian Rohr was the person who entered the water and assisted Johnson to safety. Lt. Rohr is on the Special Operations Team and he is an expert in water and ice rescue. All units were released and back in service by 3:17 pm. Do not reply directly to this a-mail) It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form__. For technical questions regarding the website, please contact ou.r_web team. • Unsubscribe or edit your subscription details. • Visit ouf.iobs page fo_r employment opportunities, • View more news from the C_it~of lowa_City. 1 /24/2010 IP7 Dale Helling From: City of Iowa City [web@iowa-city.org] Sent: Monday, January 25, 2010 2:46 PM To: Dale Helling Subject: Iowa City: "Healthiest Town in the United States" _.. ~-_ ~: + ,. ~-.~. ~ f ,G M - ;~t~~l~a Release ,~~~ _ - _ .,.._.~~.... o~ .~,~~~~~ Iowa City: "Healthiest Town in the United States contact: wends Ford Posted by: Economic Dev. „ Contact Phone: (319) 356-5248 Mailing List(s): General City News Originally Posted 1/25/2010 2:45:44 PM Iowa City made the February 2010 issue Men's Journal -- the one featuring Mel Gibson on the cover -- by being named the "Healthiest Town in the United States," based on a set of criteria established by Dr. Sanjay Gupta, the chief medical correspondent for CNN. Dr. Gupta, a practicing neurosurgeon, traveled the world in search of dietary and eating habits, lifestyles, exercise, and personal practices that contribute to a long life for his Mind & Body article, "The Completely Doable Guide to Living to 100." His article offers information on the healthiest diets on earth, the importance of regular exercise and workouts, and how to "quiet your mind" to increase mental focus, reduce stress, and ultimately, live longer. But Dr. Gupta also acknowledged the relationship between where a person lives and how that impacts longevity. In cone-column sidebar piece titled, "Move," he listed six factors people should consider when choosing where to live. His advice on what to look for: 1. LOCAL FARMS. Live in an area close to farms so that you have access to locally grown fresh fruits and vegetables from a farmers' market. 2. SHORT COMMUTES. Choose an area with short commutes. People with long commutes tend to suffer more sleep disorders and other health problems. 3. SIDEWALKS. Live in a walkable neighborhood. It helps reduce the risk of being obese or overweight. 4. LOW POLLUTION. People who live in an area with reduced pollution live five months longer than those who don't, Dr. Gupta reports from a study in the New England Journal of Medicine. 5. GREEN SPACES. Choose to live near green spaces, because those who do experience less depression, anxiety, and other health problems than those who don't. 6. GOOD WEATHER. A study in Environmental Health reports that gray days can trigger seasonal affective disorder and slow brain function -- so good weather is important to good health. Good weather? In the dead of winter, even those of us who love it here find it hard to give points for that, but when Dr. Gupta ran his set of criteria through a computer system at Bestpl_aces,net, he came up with a list of the "Five Healthiest Towns in the U.S." Coming in first place was Iowa 1 /25/2010 Page 2 of 2 City, followed by Boulder, Colorado; Logan, Utah; Northampton, Massachusetts; and Charlottesville, Virginia. Maybe putting up with Iowa winters isn't such a big deal after all. Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback. form.. For technical questions regarding the website, please contact our.web.team. • Unsubscribe or edit your subscription details. ......... _ • Visit our_job_s___pag_e_for_emploxment opportunities,. • View more news from the City of Iowa Citv. 1 /25/2010 IP8 Dale Helling From: City of Iowa City [web@iowa-city.org] Sent: Friday, January 22, 2010 9:20 AM To: Dale Helling Subject: Moran named Director of Parks and Recreation ~ - Media Release Michael E. Moran, Recreation Superintendent for the City of Iowa City since 1986, has been named Director of Parks and Recreation, effective January 18, 2010. He succeeds the late Terry Trueblood who held the Director position from 1986 until his death in July, 2009. The Director of Parks and Recreation oversees all Department operations which includes the Recreation Division and the Parks & Forestry Division, and as well as maintenance support for the Central Business District and City Hall and operation of the City owned Oakland Cemetery. Mr. Moran holds a Masters Degree in Recreation Administration from the University of Northern Colorado. He began his tenure with the City in 1983 as a Recreation Program Supervisor and was named Recreation Superintendent in 1986. He is a past president of the American Parks and Recreation Society and has served twice as president of the Iowa Parks and Recreation Association. Locally he serves on the Board of Directors of Iowa Valley Habitat for Humanity as well as on the Chatham Oaks Board of Directors. He is currently president of both those boards. Mike resides in Iowa City with his wife, Pam. They have four grown children. Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please _con__ta_cto_u_r_web__te_a_m. • Unsubscribe or edit your subscription details. • Visit our jgbs page for_employment_opportunities_ • View more news from the City of Iowa Citv. 1 /24/2010 ~.ro,~_ --_ ...~~ ~~ Moran named Director of Parks and Recreation Contact: Dale E. Helling. Posted by: City Manager Contact Phone: (319) 356-5010 Mailing List(s): General City News Originally Posted 1/22!2010 9:19:39 AM _.! r®~ CITY 4F IOWA CITY 1P9 ~~~~ ~~~ ,~~,,-~ N D ~ ~ E~DRA M To: City Council From: Dale Helling, Interim City Manager Date: January 27, 2010 RE: 2009 Year End Summary of the 2008 Flood Response, Recovery and Mitigation The New Year marks 18 months since the 2008 Flood and is a good time to review the impacts and our progress in recovering from Iowa City's worst natural disaster. Some of the impacts were immediate and short term, but most were of a magnitude that require significant time and expense to remedy. In addition, the community's vulnerabilities that were made evident by the flood obligate us to act, with both projects and policy, to reduce the risk to future generations. To help organize this complex subject, we have grouped our efforts into three categories: 1. Flood Response - effort to fight the flood 2. Flood Recovery -effort to resume operations 3. Flood Mitigation -effort to better prepare our city for future floods Each is outlined below and accompanied by information to help provide a broad overview. Staff will be happy to provide additional detail if desired. Flood Response Flood response includes all the staff time, equipment and materials to fight the flood. The City's cost of these emergency protective measures was $1,155,801, of which nearly all was reimbursed by FEMA or the State of Iowa. Although this figure includes only public costs, it is important not to overlook the expense and effort put forth by private individuals and businesses. There are no means to quantify the private contributions to our city's flood response, but it is safe to say that they were instrumental in limiting flood damage throughout the community. Flood Recovery Flood recovery includes debris removal, cleanup and work that is necessary to restore facilities and operations. Contrary to flood response, we are able to quantify many of the private sector flood recovery efforts through the issuance of building permits and the administration of various local, state and federal assistance programs. Both private and public flood recovery efforts are outlined below. Flood Recovery -Private Properties Flood recovery for private homes and businesses entails much more than simply repairing or replacing the flood damaged structures. Families continue to need a place to live and businesses still need a place to operate during recovery. You will find that some of the programs outlined below are specifically targeted to meet these needs. It is also important to note that for many of the structures located within the 100 year floodplain, the extent of damage triggered building code requirements for modifications (such as elevation) to reduce risk to future floods. For the purpose of this memo, these mitigation efforts are categorized with the flood recovery projects. January 28, 2010 Page 2 Programs Administered by the City to Assist Private Recovery Pro ram Amount Status Notes Business Pro rams The Iowa City $75,000 Complete Assisted 18 Recovery Program businesses with up to $5, 000 each Community Foundation $97,340 Complete Chamber assisted Funds with distribution Jumpstart Iowa $1,248,546 Complete Assisted 44 Small Business businesses with up Assistance Pro ram to $50,000 each CDBG Business $2,000,000 Ongoing Assists with up to Rental Assistance 6 months rent. 53 Program assisted to date. • Expanded Business Ongoing Includes assistance Rental Assistance for machinery Program and equipment • Loan Interest Ongoing Assists with interest Supplement Program on disaster loans • Commercial Rental Ongoing Assists with rent revenue loss for Revenue Gap Program commercial property • Residential Landlord Ongoing Assists with rent Business Support revenue loss for Pro ram Residential property Residential Pro rams CDBG Housing Disaster $1,226,125 Ends 12/31/10 Used for homebuyer Recovery Fund assistance, repair & (Federal Jumpstart 1) interim mortgage a ments CDBG Housing Disaster $1,050,964 Ends 3/31/11 Used for homebuyer Recovery Fund assistance, repair & (Federal Jumpstart 2) interim mortgage a ments Jumpstart Housing $2,507,604 Ends 12/31/10 Used for homebuyer Assistance Program assistance, repair & (State Jumpstart 1, 2 & 3) interim mortgage payments January 28, 2010 Page 3 Building Permit Summary for Flood Related Work Number of Permits T e of Permit Pro'ect Value 218 Buildin $15,184,845 207 Electrical $118,513 115 Plumbin $114,704 115 Mechanical $755,013 655 Total $16,173,075 Total Notes: 1. The City does not issue building permits for University of Iowa facilities. Therefore no University work is included in this total. 2. For comparison, building permits issued for recovery from the 2006 tornado totaled $15,195,420, of which $10,524,740 was St. Patrick's Church. Flood Recovery -Public Facilities The following projects represent the majority of the flood recovery work necessary to clean, repair and restore public facilities. Pro'ect Cost Status Notes Debris Removal $1,489,595 Complete Iowa Avenue Sewer Si hon $1,064,778 Construction Water Main River Crossin s $628,609 Desi n Water S stem Re airs $135,798 Com lete Animal Shelter Temporary Facilit Ongoing This is limited to the tempora facilities North Wastewater Plant Re airs $358,295 Com lete Lift Station & Sewer Repairs $109,195 Complete Street Repairs $66,124 Complete Parks and Trail Re airs $639,956 Construction 22 Pro'ects Shakes eare Theater $1,253,024 Construction Vehicles & E ui . Re airs $85,589 Com lete Iowa River Power Dam Repairs $360,140 Preliminary Desi n Iowa River Power Dam Brid a Re airs $100,000 Preliminary Desi n Clean Riverbanks - Peninsula Park to the town of Hills 977 Volunteers Complete 146 tons of debris removed Fiber Optic and Communications Re air $31,984 Complete Fire Trainin Facilit $146,324 Complete $6,469,411 Total January 28, 2010 Page 4 Flood Mitigation Flood Mitigation consists of efforts designed to reduce the city's vulnerability to future floods. This includes not only projects but also regulations and action plans. Iowa City's comprehensive flood mitigation strategy emerged shortly after the flood and has remained relatively unchanged. This overall strategy was outlined in a March 19, 2009 memo from Jeff Davidson and Rick Fosse to the City Council and is quoted below in italics. Updates or refinements to this plan are shown in bold. "The staff committee That has developed the funding proposals which you will receive on March 23 has tried to be consistent with the overall flood recovery strategy which you agreed to for the Hazard Mitigation Grant Program (HMGP). To restate (hose objectives in priority order.' We will attempt to buy out residential property in the 100-year floodplain of the Iowa River. This will involve purchasing some properties (approximately 40) at the present time, with the goal of buying out the remainder over the next 10 to 15 years. Those who refuse buyout funds will not be granted public funds for the rehabilitation of their homes, nor are they guaranteed that they may not be negatively impacted by future flood mitigation strategies. The area of residential buy out offers has been expanded to include most homes in the 500-year floodplain that were at least 60% damaged. This strategy is the most effective flood mitigation strategy possible. It reduces risk on the highest flood-prone properties to zero. A property which is bought out cannot be used for anything except open space in perpetuity. 2. For the remainder of the flood-impacted residential neighborhoods in the 500-year floodplain of the Iowa River, we will implement realistic protection measures That can be implemented at this time. This includes elevating roads in flood-prone neighborhoods, elevating structures, elevating mechanical systems within structures, backflow prevention valves, and attempting to provide secondary access to flood-prone neighborhoods. This has been expanded to include access to areas that were isolated by the flood, specifically the Peninsula Neighborhood. 3. Our number one priority public infrastructure project will be the elevation of Park Road Bridge and Dubuque Street. This will assist flood-prone neighborhoods upstream by allowing water to be conveyed downstream more easily and not back up into the neighborhoods. Our second priority public infrastructure project is relocation of the North Wastewater Treatment Plant. These two projects are the focus of our local option sales tax efforts, but additional funding sources will be required as well. Iowa City voters approved a 1 cent local option sales tax to help finance these projects. 4. If in the future the required funding for levees and flood walls is made available, we will consider such strategies in flood-prone neighborhoods. However, we do not believe such funding opportunities are realistic at the present time and do not believe that flood- impacted residents should be making decisions based on them occurring. We have done preliminary planning to know that these structures could cost approximately $34 million. " Additional projects have evolved involving critical and non-critical infrastructure. These projects are categorized as "Other" in the table below. January 28, 2010 Page 5 Flood Mitigation Projects Pro'ect Cost Status Notes Ob'ective #1 Buy-Out of $24.4M Ongoing 26 Demolition permits have Residential Pro ert been issued to date Buy-Out of $950,000 Ongoing Purchases property in the Development Property 100 year floodplain to prevent additional at risk develo ment Single Family New $2,282,393 Ongoing Constructs 40 new homes Construction Unit outside the floodplain to Production Program replace homes removed in bu out ro ram Ob'ective #2 Elevation of the $1.1 M Preliminary Design No funding sources have Normandy/Manor been secured Intersection Foster Road $3M Preliminary Design No funding sources have Elevation been secured Ob'ective #3 Dubuque Street / $32M Preliminary Design $3M EDA possible Park Road Bridge $1.5M THUD secured Local O tion Sales Tax Revenues North Wastewater $63M Preliminary Design $22M EDA possible Facility Relocation $5M CDBG secured $3.49M I-JOBS secured Local O tion Sales Tax Revenues Ob'ective #4 Idyllwild /Foster $10M Preliminary Design No funding sources have Road Protection been secured East Side Levee $3.3M Preliminary Design No funding sources have been secured West Side Levee $4.4M Design No funds have been secured for the construction hase Other Water Source Protection $683,430 Design FEMA funds have been Peninsula Well Field secured for this ro~ect Water Source $475,000 Preliminary Design FEMA funds are being Protection -Water requested for this project Plant Site Animal Shelter $1.96M Preliminary Design FEMA funds have been committed Relocation but limit sco a of ro~ect Fire Training Center $1.OM Preliminary Design $800K Request for Congressionally Relocation Desi Hated Funds CDF Rocky Shore Lift Station $6.6M Preliminary Design $6,586,300 CDBG secured and Flood Gates River Street /Arts $1 M Preliminary Design This will be a joint project Cam us Lift Station with the UI River Crossings $200,000 Planning The preliminary planning was Redevelo ment com leted with FEMA fundin $156.35M Total January 28, 2010 Page 6 Flood Mitigation Regulatory and Plan Changes Updates to policies and practices represent various "non-structural" means to better prepare our community for future floods. They include changes to regulatory, planning, and action plans designed to guide development and better prepare for effective response to future floods. Regulatory Changes • Update of Estimated Flood Flows -The Corps of Engineers has completed a report entitled "Iowa River Regulated Flow Frequency Study" dated October 2009. In this report they estimate the new flows for various frequency floods based on information collected during the 2008 flood. Their findings are as follows: 100 yr - 30,100 cfs (formerly: 29,000) 200 yr - 36,430 cfs 500 yr - 45,260 cfs (formerly: 45,000) 1000 yr - 52,210 cfs • Update to Floodplain Map -The Iowa City Floodplain maps need to be updated to incorporate the new flood flow estimates noted above and to correct for "map drift" that occurred in FEMA's last revision to Iowa City's maps. The new maps will also benefit from the highly accurate hydraulic model of the Iowa River recently completed by the University of Iowa. Staff is beginning to explore the process to update the maps. • Update to Floodplain Management Ordinance -Staff is currently preparing proposed amendments to Iowa City's Floodplain Management Ordinance. These changes parallel changes that are being considered state-wide by the Iowa Legislature. The proposed amendments will be presented to the Planning and Zoning Commission for review and approval before consideration by the City Council. Updates to Plans • Hazard Mitigation Plan - A Hazard Mitigation Plan is being developed for a wide variety of potential natural and human caused hazards facing the Iowa City area. The draft of this plan is complete and it is currently in the 30 day public comment period. Public comments will be reviewed and a final draft prepared and presented for Council approval. The adoption of this plan is a condition of the Hazard Mitigation Grant Funds that have been awarded to Iowa City to assist with flood recovery and mitigation projects. • Emergency Action Plan /Flood Response Plan -Iowa City is currently covered by Johnson County's Multi-Hazard Emergency Action Plan. However it is anticipated that Iowa City will develop a more detailed plan for the specific hazards facing our community, including a Flood Response Plan. The details of this plan will depend on the ultimate scope and completion of the mitigation projects noted above. As these factors become better defined, we will be in a position to begin this plan. January 28, 2010 Page 7 • Volunteer Coordination Plan -The United Way of Johnson County has developed a program to solicit and coordinate volunteers for a wide range of activities from responding to natural disasters to assisting with community events. You may recall that volunteer coordination during the 2008 Flood was a very consuming and staff intensive task. We believe that the program that the United Way has developed will be a significant asset to our community and we are in the process of reviewing a Memorandum of Understanding that will enable the City of Iowa City to take advantage of this service. I hope this summary provides a broad overview of the full scope of our response, recovery and mitigation efforts. The magnitude of this effort can not be overstated. The work outlined above has consumed much of the time and attention of our staff over the past eighteen months and promises to continue to do so in the foreseeable future. At the same time staff has remained attentive to the other needs and projects throughout the city and has taken on significant new initiatives, such as the industrial park development and the federal stimulus program, all while working within the most fiscally constrained budgets in recent memory. Staff appreciates your support through this difficult period. Please let me know if you would like additional detail on any aspect of this report. cc: Eleanor Dilkes Marian Karr Rick Fosse Jeff Davidson Ron Knoche w/pwad mi n/mem/2009-E ndOfYearSum mary ~~®~ CITY O F IOWA CITY IP10 ~m~1ir.~''s ®,~-~ RA N D C~ ~ M E~~ Date: January 27, 2010 To: City Council From: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Engineering and Public Works Administration • The new structures and pipes constructed with Iowa Avenue Inverted Siphon Sewer Project are in operation. Coordination with the University will occur in the Spring for site clean up. • The 30 day public comment period for the Iowa City 2010 Hazard Mitigation Plan started on January 13t". The approval of the plan will be on the February 16tH Council agenda. • The Army Corps of Engineers will start the bidding process for the Section 14 Iowa River Bank Stabilization along Dubuque Street downstream from the Park Road Bridge at the end of January. The construction is planned for Spring 2010. • The City has purchased 27 properties through the FEMA Buyout Program. The City has 19 of the properties demolished and one property is vacant land. The City is currently pursuing bids for the demolition of five additional properties. • MMS Consultants have completed the preliminary design for the West Side Levee. Staff is still reviewing funding opportunities. • The City technical advisory committee met to discuss the Request for Qualifications (RFQ) for the design of the relocation of the North Waste Water Plant. The EDA will review the RFQ. This RFQ will go out in February. • The Iowa River Watermain Crossing Reconstruction Plans are being reviewed. Staff is working with FEMA to obligate the project funding. Feasibility for placement of fiber optic conduit for future ITS use. • Staff met with the University of Iowa and Coralville for the January Joint Flood Recovery Meeting. WATER DIVISION River Crossings • Continued working with Engineering & Howard R. Green (HRG) for design and construction of replacement of two 12" river crossing repairs (Old Plant and Hwy 6) January 27, 2010 Page 2 Review comments on HRG's bid design and specifications are ready for submittal to the City Council for approval. The U. of I. and City IT have corroborated by incorporating a fiber optic conduit at both locations as part of the project. FEMA has defined distinction criteria that would allow this to happen. Funding for the water main crossing projects needs final obligation status which includes design and construction costs, through FEMA. The visit with Sherri Huber last week has helped to accelerate FEMA's review process. Peninsula Source Protection The HRG Hazard Mitigation Study is the source of planning for proposed funding and projects on the peninsula site and the plant site improvements. The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and the respective electrical systems has been `obligated' by FEMA. HRG is under contract to provide design, specifications bid documents and inspection for the two projects. HRG survey work and Water Division's design review continues. Water Works Prairie Park Source Protection The HRG Hazard Mitigation Study is being used for additional funding request for hazard mitigation for plant site well houses. We are currently working with Dave Purdy. We have submitted information to FEMA for the Benefit Cost Analysis (BCA) to ascertain our eligibility. We received communication from FEMA that the BCA looks favorable. We are awaiting their decision to proceed further. PLANNING AND COMMUNITY DEVELOPMENT The City closed on another flood damaged property this week using Hazard Mitigation Grant Program (HMGP) funds. To date, the City has acquired a total of 30 properties in the Parkview Terrace and Taft Speedway neighborhoods. Of the 30 properties, 27 have been acquired through the HMGP Program and three with Community Disaster Grant funds. • The City sent out the last round of CDBG buyout offers on Tuesday, January 26. Ten homeowners have returned their offers and are awaiting the duplication of benefits (DOB) process. Once the DOB process is complete, the City will close on the properties. • Doug Ongie and Wendy Ford attended a webinar on Tuesday, January 26 addressing changes to the data entry software and documentation required by the State for the business disaster recovery programs. • City staff will attend the Iowa Disaster Recovery Learning Conference on Friday, January 29 hosted by Congressman Loebsack, the Rebuild Iowa Office and the U.S. Department of Housing and Urban Development. The event will provide a forum for non-profits, government agencies, and other community organizations to share best practices, innovations and lessons learning in disaster recover efforts; discuss needs to prepare better for future disasters; and suggest specific changes to national disaster recovery policy and funding. u~ -z i5-~ u IP11 Marian Karr From: Cari Malone [carijm@mchsi.com] Sent: Monday, January 25, 2010 1:10 PM To: Council Cc: 'Dianne DAY'; 'Clair Shaw' Subject: February forums at the Iowa City/Johnson County Senior Center Dear Council Members, Following the success of the two public forums held in November of 2009, the Curriculum Committee of the Iowa City/Johnson County Senior Center voted to sponsor two public forums annually; one to be held in the late winter/early spring and the other in the fall. Two public forums, entitled "What's New and Improved at the Senior Center," will be held on Friday, February 19th at 2:3o and Wednesday, February, 24th at 7:0o p.m. On October 27, 2009, the Senior Center created a Senior Center Self-Assessment Steering Committee whose purpose was the self-assessment and evaluation of all aspects of the Senior Center. The committee is composed of Senior Center members, staff, and representatives of service agencies, businesses, and university personnel in the Iowa City/Johnson County communities. The forum will provide the findings and recommendations of the four sub-committees of the Steering Committee; the revised mission statement and goals of the Senior Center; the formation of the new Center Steering Council; and an overview of activities at the Senior Center. A question and answer period as well as an opportunity for input from participants will be included. Musical programs will be provided 3o minutes before each forum. The forum will be held in the Assembly Room of the Iowa City/Johnson County Senior Center, parking is available in the Tower Place Parking Ramp with access via skywalk from level 3A. We look forward to your attendance at one or both of the forums. If you have any question, do not hesitate to contact either myself at carjm~?mc_hscom or Dianne Day at daywear@msn.com.. Cari Malone Member, Senior Center Curriculum Committee 354-1373 1 /25/2010 IP12 Marian Karr From: katie Roche Sent: Tuesday, January 26, 2010 6:11 PM To: Council Subject: Council participation in City Channel 4's At Home in Iowa City program Importance: High Attachments: At Home Council Participation 1.pdf At Home Council Participation ... To the City Council: Thank you all for agreeing to participate in City Channel 4^s At Home in Iowa City television program. While meeting with Mayor Hayek last week, he informed me that Council had discussed sharing co-hosting duties of the program. As the producer and co-host of this program, I look forward to working with each of you in developing individual programs. One council member is needed to host each monthly show from March 2010 '~ January 2011. The shoot time is fairly flexible, but in order to staff each shoot properly we would need to determine the date of each shoot no less than 4 weeks in advance of each shoot. Therefore, I thought it might be easiest to begin by asking Council to determine who could host each month from March ^ August. In June, we could plan to book hosts for September 2010 [7 January 2011, unless Council could book the entire calendar at this time. After choosing monthly hosts, I will contact you each individually to determine the shoot date, subject/s of the show, any guests and all other details. A scheduling table is attached for Council to determine who will host each month. If you have an idea for a particular month, please indicate that on the table. I^ve included a few ideas and past topics for your information. Also, please find some general information about At Home in Iowa City. If Council could please return a single completed scheduling table to me no later than Feb 15th, that would allow me to get to work! The March host should contact me as soon as possible, so that we can start discussing that show now. Thank you for your time and I look forward to working with you. Best Regards, Katie Roche Television Host & Producer City Cable Channel 4 Cable TV Division City of Iowa City W: 319.356.5439 x3 M: 319.541.4317 Katie-Roche@citychannel4.com www.citychannel4.com www.communityvoice.tv www.youtube.com/thecommunityvoice 1 The At Home in Iowa City program was established in 2008 as part of the production schedule of the Community Voice division of City Channel 4. At Home is a 30-minute topical program with a focus on news and information from the City of Iowa City and our community. Up to twelve At Home programs are produced at a rate of no more than one per month for each year. Each episode of At Home is shot at the City Channel 4 studio on the At Home set. Up to a 60- minute period of time could be scheduled with each council member to complete the shooting of the program, depending on the program. Format: - Standard show introduction featuring a welcome from the Mayor - Discussion with Katie Roche (KR) and City Council (CC) member (12 min.) - Public Service Announcement - KR and/or CC interview a guest (12 min.) - Closing credits Distribution: At Home is given it's own time slot on City Channel 4, made available for on-demand viewing on City Channel 5 and CityChannel4.com and is distributed through the Community Voice Youtube channel at: youtube.com/thecommunityvoice . Past At Home tonics: At Home 4-08 Bike Friendly Iowa City: Bike Library, bike Police Officers, biking tips with Gregory Johnson At Home 5-08 Summer Arts and Cultural Activities: Summer of the Arts, Riverside Shakespeare Festival, Executive Director of Englert Theatre, Public Art Advisory Committee, Arts Iowa City At Home 09-08 Flood Recovery: Ron Clark of Riverside Theatre, Jeff Davidson, City Manager Michael Lombardo, City Park Recovery, Christine Sheetz of United Way At Home 10-08 Fall Activities: Peninsula Park, Terry Trueblood (overview of parks), Oakland Cemetery, Friends of Hickory Hill Park At Home 1 l/12-08 Winter Edition: Home Ec Workshop (CDBG Funding), Rick Fosse and snow removal, The Quire, Susan Craig (ICPL) At Home 02-09 Budgeting Process: Katie and Regenia discuss At Home 03-09 Flood Recovery Projects: Jeff Davidson At Home 04-09 Local Option Sales Tax: special program, Regenia and Katie discuss At Home OS-09 Economic Development and Parking: Wendy Ford and Chris O'Brien At Home 6-09 Summer 2009: Talking with SE Junior High students At Home 7-09 Bicycle Safety and a Bike Friendly Iowa City: Kris Ackerson, Asst. Transportation Planner for JCCOG and Mark Wyatt of the Iowa Bicycle Coalition At Home 08-09 Newcomers Show: Joe Jennison from Iowa Cultural Corridor Alliance and Josh Schamberger from Iowa City Coralville Convention and Visitors Bureau At Home 10-09 Projects and Flood Recovery Update: Jeff Davidson At Home 1 1-09 Current police activities: Police Chief Sam Hargadine At Home 12-09 ICPL: Susan Craig At Home 1-10 City Government in Transition: Interim City Manager Dale Helling At Home Scheduling Table: (Please return to Katie Roche by 2/15/10) Show Council Representative Topic/s & Guest ~laeas> At Home 2-10 Matt Hayek Meet the Mayor/Budgeting Process At Home 3-10 At Home 4-10 At Home 5-10 At Home 6-10 At Home 7-10 At Home 8-10 Students Comin Back At Home 9-10 At Home 10-10 Votin ?Interview Johnson Coun Auditor At Home 11-10 Snow removal? At Home 12-10 At Home 1-11 Page 1 of 1 IP13 Marian Karr From: AL WELLS [al.wells@earthlink.net] Sent: Thursday, January 28, 2010 10:41 AM To: jpierce@ahmanndesign.com; ballard@lefflaw.com; davebiancuzzo@aol.com; cjboyd1@msn.com; bradjhouser@yahoo.com; Chris@mottingergroup.com; gigi@corridorbiznews.com; kris@corridorbiznews.com; cnwillis@willisecurity.com; dell@darichardlaw.com; hybrid@southslope.net; g.meisner@mmsconsultants.net; terigrafrealty@aol.com; Council; John Yapp; jell@icrealestate.com; kmonson@neumannmonson.com; kimandbrooke1@earthlink.net; smaiers@iowacity.gannett.com; leckerma@iowacity.gannett.com; amreinha@iowacity.gannett.com; cindyr@remax.net; carohde@kingsmaterial.com; tcilek@westbankiowa.com; toni@tonirubin.com Subject: Meeting Cancelled MEETING CANCELLED FOR TONIGHT Sorry For Any Inconvenience Information Meeting Thursday January 28, 2010 6:OOpm Coralville City Hall 1512 7th Street 52241 By Shane Sigle Recreation Engineering and Planning 485 Arapahoe Ave Boulder ~ Colorado ~ 80302 Phone/Fax: (303) 545-5883 info@boaterparks.com Shane Cell 303-808-7734 REP has designed and built over 200 whitewater parks. PLACE PARTNERS LLC An Idea.....to a Possibility.....to Reality PO Box 2224 Iowa City, Ia.52244 319.400.2908 al.wells@earthlink.net 1 /28/2010 Marian Karr From: AL WELLS [al.wells@earthlink.net] Sent: Wednesday, January 27, 2010 11:57 AM To: jpierce@ahmanndesign.com; alexisparkinn@mchsi.com; Ballard@lefflaw.com; davebiancuzzo@aol.com; cjboyd1@msn.com; bradjhouser@yahoo.com; studio@chddesign.com; cjmisel@southslope.net; Chris@mottingergroup.com; cindyr@remax.net; gigi@corridorbiznews.com; kris@corridorbiznews.com; dean price@rsmi.com; dell@darichardlaw.com; hybrid@southslope.net; george@pappageorgehaymes.com; g.meisner@mmsconsultants.net; Council; John Yapp; John Yapp; kdigman@yahoo.com; kmonson@neumannmonson.com; tamarak67 @yahoo.com; marklucas@mjlucasassociates.com; marc@moengroup.com; trip.strub@mullerplumbing.com; ppassmore@ambankgc.com; leckerma@iowacity.gannett.com; amreinha@iowacity.gannett.com; brent.johnson@wcfcourier.com; disterhoft@randyscarpetS.COM; arohde@kingsmaterial.com; smaiers@press-citizen.com; dave@strebconstruc ion.com; t orrow@sgdev.net; tcilek@westbankiowa.com; toni@tonirubin.com; vhows ~@yahoo.com; w~ eibel@gmail.com; westercampsherry@hotmail.com Subject: Pr osed Whitewater Park Attachments: RIVE LANDING CENTER.pdf L:J RIVER LANDING ~ENTER.pdf (1 MB.. Information Meeting Thursday January 28, 2010 6:OOpm Coralville City Hall 1512 7th Street 52241 Come and participate in an informal p recreational facility on the Iowa Riv tatiorl/of a proposed Whitewater Park and By Shane Sigle Recreation Engineering and Planning 485 Arapahoe Ave Boulder ~ Colorado ~ 80302 Phone/Fax: (303) 545-5883 info@boaterparks.com Shane Cell 303-808-7734 REP has designed and built over 2q4 whitewater arks. PLACE PARTNERS LLC An Idea..... to a Possibil' y..... to Reality PO Box 2224 Iowa City, a.52244 319.400.2908 al.wells@earthlink.net RIVER LANDINGS WHITEWATER PARK January 27, 2010 The River Landings Whitewater Park Facility is a proposed outdoor recreation area set on the banks of the Iowa River and within the City limits of Coralville and Iowa City. The Iowa River becomes the centerpiece for the largest and most diversified outdoor adventure park in the country. LIVE WORK PLAY The 100 acres of woodlands is the base of a 4 mile Whitewater Park on the Iowa River, 14 miles of biking, hiking and running trails, and one of the Midwest's largest outdoor climbing facilities... for all ages and abilities. The fun begins at the centrally located "Jump off Point" at the Headwaters Adventure Center in the Headwaters Building on Edgewater Drive....now let's have fun! whitewater kayak ~~ ,~ .~ _~. ~.~~ ~~ Why drive to the mountains when you can experience class II-IV rapids within minutes of downtown Coralville and Iowa City? Whether you're an avid beginner or an experienced kayaker -the Midwest`s largest Whitewater Park is here to test and hone your skills. Easy access to rapids Short distance to carry your boat While we believe there is not a more exhilarating sport, whitewater kayaking is an inherently risky activity. Therefore, all paddlers should have previous exposure to class III whitewater. kayaking instruction ,~ ,,~: ;~~ ~.~`y ^ (4 F r~'~ ~.u. x. Whitewater kayak instruction is available for all skill levels. All gear is provided; just call our reservations department at the Headwaters Adventure Center for scheduling and custom group pricing. Whitewater Kayak Sampler ($55/person) We make it easy for you to experience this amazing sport. Our goal is to have you on the water, having fun and learning the basics of kayaking in no time. A 90 minute sampler lets you try out the latest in boat technology and cool gear. Private Instruction ($80/one person, $140/two person, $210/three person) Are you ready to take it to the next level? Work one-on-one with our experienced instruction staff to boost your skills and build confidence through better technique. Custom Group Clinics (Call for pricing) Want to try something new and have a lot of fun in the process? Sign up a group for your own customized clinic. Roll Clinics ($45/person) Learn the basics of the kayak roll from our superb staff. Our instructors will work with you to establish the best style of roll for you and ensure that you can safely control a boat in Class II Whitewater. Whitewater Kayaking. Packages - If you own all of your own equipment (boat, paddle, gear, lifejacket, helmet, spray skirt), you are welcome anytime you may paddle and use the Jump off Point facility at the Headwaters Adventure Center.....plan aday and hang out with shops, restaurants and on-shore activities. Learn the Basics ($250/person) Package includes Whitewater Kayak Sampler, Roll Clinic and 2 private lessons. Prerequisite: None, even if you have never been in a whitewater kayak. Master the Basics ($288/person - 4 private lessons) Individual instruction in moving water roll technique, how to read whitewater and how to maintain boat control in Class III whitewater. Prerequisite: Any level of kayaking with desire for personalized instruction. Learn Advanced Moves ($210/person - 3 private lessons) Package is personalized to your goals. Prerequisite: Ability to perform a combat roll on Class II, comfort in Class III whitewater. flatwater canoe 8t kay, k A relaxing way to spend a day ar enjoy a scenic Iowa River sunset, and a great experience to share with the entire family... No experience or skill is required to enjoy one of the region's mast beautiful outdoor settings. Discover the natural beauty of the river on your own, or with our staff guided tours. Our staff is well versed in paddling safety as well as navigating the river and its creeks, while pointing out interesting native plants and wildlife along the way. raft Family Rafting (ages 8 and up} ~. m ~, --- _..Y .mob;: "~ ~~~ -~ ~} y ~,• ~'~ ~. Rodeo Rafting (ages 16 and up) -requires upgrade ~~ ,~ ~~, ~ ._ .. ,~, ~~° ; ~, ~„~;. ~:_ a`~,_;. Ji`,' ~. f_', i .' L~ ~ S+ Long car trip to the mountains, overnight lodging arrangements, uncomfortable bus ride on a winding road in the middle of nowhere, tons of gear to load, and "Dueling Banjos" playing in the background... or maybe NOT! The thrill of whitewater rafting is in our own backyard! Home of the - provides safe, exciting guided rafting adventures through non-stop class II-IV whitewater rapids for rafters age 8 and above, and at all experience and skill levels. The Landing Whitewater Park rafting experience is very similar to skiing -your group will paddle down one whitewater channel and then catch a ride from Headwaters Adventures back to the Headwaters Adventures jump off facility for your next run. All raft trips include a professional guide, a short orientation program on the fundamentals of rafting and essential safety information, and all the equipment you need. Whatever rafting adventure you choose, just plan on getting wet and having a great time! Adventure Rafting (ages 11 and up} walk, hike, run ~~ r The well marked variety of terrain is color-coded for level of difficulty: • Green -beginner/easy, mostly flat trails • Blue -intermediate, slight elevation changes • Black -advanced, steep elevation changes The main trailhead access and a trail information kiosk are located in the Headwaters Adventure Center north corner of the parking lot. There are Convenient access points a located throughout The Landings Center's 100 acres. The green trail circling our whitewater river is popular for a combination relaxed walk and view of kayakers and rafters enjoying the rapids. Trails extend for 14 miles through a diverse habitat of plants and animals with a variety of views of the Iowa River, Clear Creek, small ponds and ridge point vistas. All ages and abilities are welcome. Leashed dogs are also welcome, and Ip ease don't forget to clean up after your pets. Trails may be inaccessible at times due to inclement weather, trail maintenance or scheduled events. Check our trail status prior to your visit at the Headwaters Adventures Center. Get outside, get some fresh air and enjoy a walk, hike or run in the area's most scenic woodlands setting. Fourteen miles of trails accomodate everything from a brisk cardio workout to a casual stroll. bike The trails are shared with hikers and runners, and are color coded to distinguish beginner (green), intermediate (blue) and advanced (black) tracks. The main trail is also designated with yellow markers. All riders are required to be equipped with a helmet and a mountain bike designed for steep single-track riding. If you have your own bike and helmet, come enjoy the trails and join us for a drink afterward. If you need equipment (bike/helmet), simply purchase at the Headwaters Adventures River Front Jump off Facility New to mountain biking? -Inquire about instruction when you check in... We ask all riders to help us to preserve and enhance mountain biking access and image by observing the International Biking Association "Rules of the Trail": 1. Ride On Open Trails Only 2. Leave No Trace 3. Control Your Bicycle 4. Yield Trail to Others 5. Never Scare Animals 6. Plan Ahead Bike the region's best single-track trails! Experience our 14 miles of scenic woodland trails, river views, challenging climbs and exciting descents for riders of all ages and skill levels beginning at Headwaters Adventures Jump off Center along the Iowa River. climb The Landings Climbing Center features one of the largest outdoor climbing facilities in the country. Here, climbers ascend our walls to enjoy abirds-eye view of the whitewater rapids and the entire park. Made to look and feel just like granite, the climbing walls offer over 40 roped climbs to accommodate many climbers and all skill levels. Our open-air 46-foot spire will challenge even the most advanced climber. Beginner to advanced professional climbing instruction is available to introduce you to climbing or enhance your skills in belaying, climbing, repelling and bouldering. Check out our climbing instruction programs and self-belay packages or give us a call at Headwaters Adventure Center to arrange private instruction. climbing instruction The Landings Climbing Center is home to one of the country's largest outdoor climbing facilities. Whether you're a first timer or an advanced climber our instructors will ensure that you get the maximum enjoyment of this exciting sport. We offer regular courses in Belay instruction and a Merit Badge class endorsed by the Boy Scouts of America. If you're new to climbing and ready to give it a try, call us at Headwaters Adventure Center for information on private instruction. We will customize a program especially for you... Eco Trekking, based on the worldwide "Geo Caching" concept, can be enjoyed by people of all ages. The basic idea is to locate hidden containers, or caches, using GPS- receivers with programmed treasure hunting destinations and in combination with a keen eye and a scenic hike, make discoveries and share your experiences. '.~. ~a .-r: _ ~ .~_~~~ ~-~.:~~~~.,.,~ The Climb 2 Zip, located on the grounds of our Team Development Center Challenge Join in the fun of a high-tech, treasure hunt on 100 acres of scenic woodlands. Eco Trekking is a fun family activity fostering a strong sense of community and support for the environment. zip > climb 2 zip Course, provides a thrilling experience combined with some of the best views of the Iowa River participants are secured with a harness and helmet then climb via climbing holds up to a 32-foot-high platform. The experience heightens as the adventurer sits down and leans off the platform to glide along the 100-foot zip line, enjoying the view and floating to the ground like a leaf. Team Development Center 7t'- ~~ _' y ~ ~~ ~' 1 Uniting Teams Through Adventure - l~~ Welcome to the region's premier year-round outdoor teambuilding experience. The Team Development Center offers your group a fun, outdoor, team learning experience through a diverse ropes course and initiative program. Engage in an opportunity to discover and explore your team through facilitator-led initiatives. Every program begins with a staff consultation to clearly identify your team's function, interests, needs, and goals. Following the consultation our professional staff design a program customized to fit your organization. Come enjoy a full day or half day of adventurous activity while gaining a greater sense of self awareness and group understanding in a unique outdoor setting. Programs can also be delivered offsite at a convenient location of your choosing. Our professional staffs work with all types of groups creating custom experiences focused on the results you desire. The multi-faceted programs provide the opportunity for your team to enhance skills in Leadership, Problem Solving and Communications through the use of our Team Development Center Challenge Course. Important Documents & Information - Goals and Expectations Guide -Outlines expectations for each participant including information necessary to prepare for your teambuilding experience. • Liability Waiver and Release Form -Download, complete and bring with you. • Health Farm -Download, complete and bring with you. Team Development Center Challenge Course -For facility and program specifics. Team Development Center Abstract...- PDF of facility and program. • Program Rates -Contact Headwaters Adventure Center for Team Development Program Rates. ~. ~. ~~ ~, ,,mot ~~ j 1 ~''.. ~o; -~ ' - The Landings Whitewater Recreational facility takes great pride in providing world-class recreation, exploration, and personal development experiences for children of all ages. Nestled along the banks of the Iowa River, our facility offers an exceptional retreat for adventure-seeking, fun-loving souls in afamily-friendly environment. Children are encouraged to discover the great outdoors and challenge themselves amidst an array of activities, including biking, climbing, hiking, kayaking, whitewater rafting, and our challenge course. We offer a variety of youth programs to provide safe, supervised, fun outdoor adventures for children including a series of summer camps and after school programs. We also offer youth discounts on our AIISport, OneSport, and QuickSport Passes for groups over 10. Additionally, group rates (10 minimum} are available for non-profit groups for camps. ,~~" All your fun begins and Ends at the Headwaters Adventure Center. Presented by: :PLACE PARTNERS LLC An Iclea.....to a Possibility.....to Reality PC) Box 2224 Iowa City, Ia.52244 319.400.2908 al.wells(a~earthlink.net r ^.'-~,®~,~ CITY OF IOWA CITY ~`' ~ `' ~~ ~V 1 .RAND U ME~~ ~!~\~ DATE: January 29, 2010 ~ Q TO: Licensed Taxicab Companies ~) FROM: Marian K. Karr, City Clerk ~~+"~ RE: Electronic signage on Taxi~abs At their meeting on February 2 and 16 the City Council will be considering a revision to the City Code prohibiting electronic signs on taxicabs. A copy of the proposed ordinance and the item (# 10) and comment from the Council agenda is attached. Both meetings begin at 7PM in Harvat Hall, City Hall, 410 East Washington Street. You may appear in person or submit written correspondence to my office for distribution. Feel free to contact my office (356-5040) with any questions you may have. Attachments: Proposed Ordinance amending Title 5 # 10 item and comment from February 2 formal Council agenda r ~.!,~,®,~,~ C I T Y O F [ O W A C I T Y ~ENICJRA DATE: February 1, 2010 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Cultural Advocacy Day PCD Dir. Davidson shared the following email and highlighted the items bold and underscored. Please let me know if you are able to attend any or all of the events. Begin forwarded message: From: "Boggus, Francis [DCA]" <Francis.Boggus(c~iowa.gov> Date: January 27, 2010 12:56:02 PM CST Dear Great Places- Below is important information. Please pass this on to all your local and state elected officials and interested committee members. I have the happy task of informing you that Governor Culver has agreed to attend the signing of the Memorandum of Understanding (MOU) with the six new 2009 Great Places on the following date: February 17tH Cultural Advocacy Day in Des Moines-Sponsored by the Iowa Cultural Coalition htt~//www iowaculturalcoalition.or~ • 10:30am -Keynote Speaker-Robert Bluestone@ Historical Building, 600 East Locust Street, Des Moines • 11:30am -Discussion for lobbying efforts • 12:00 -Lunch on your own • 1.00 pm at the State Historical Building, Atrium-MOU Signing Ceremony-Atrium • 2:OOm Leadershi Develo ment session Great Places staff-Classrooms A & B- 3' floor State Historical Buildin_g • 3:00-5:OOpm -Visit with your state legislator • 5:00-7:OOpm Legislation Reception sponsored by Iowa Cultural Coalition-Atrium February 18tH 7.00-9.OOam-Great Places Legislative Breakfast- 1St floor, east rotunda of the State Capitol Sponsored by Iowa Great Places Committee- refreshments provided See website: http://www.iowagreatplaces.gov ** Please note that a block of rooms at the Holiday Inn-Jordan Creek has been reserved. Rooms are available now, and some of you may have been told incorrectly there were no more rooms available. Rooms are still available at $50.00 per room, double occupancy. Rooms must be reserved by February 7tH to reserve that special rate. Please call 515-309-3900 to reserve the rooms. MINUTES HUMAN RIGHTS COMMISSION January 19, 2010 -18:00 LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY IP14 Members Present: Dianne Day, Yolanda Spears, Wangui Gathua, Dell Briggs, Howard Cowen, Martha Lubaroff, Fernando Mena-Carrasco, Connie Cuttell. Members Absent: Corey Stoglin. Staff Present: Stefanie Bowers. Others Present: Libris Fidelis. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER Vice Chair Briggs called the meeting to order at 6:03 p.m. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. CONSIDERATION OF THE MINUTES OF THE November 17, 2009 MEETING: Day moved to approve. Cuttell seconded. The motion passed 8-0. ELECTIONS Briggs was nominated and accepted to serve as Chair for 2010 and Day was nominated and accepted to be Vice Chair for 2010. Spears moved to appoint. Gathua seconded. The motion passed 8-0. PROGRAMS 2010 Bowers reported on two upcoming Commission sponsored events being held later in the week. In addition, Bowers updated Commissioners on the status of the film series. Commissioners will be participating in Cultural Diversity Day being held on February 21St. Briggs, Spears, Gathua and Lubaroff will represent the Commission at the event. The Youth Awards will be presented May 5, Bowers will ask the Mayor on behalf of the Commission to see if he is available to speak at the event. Commissioner Mena-Carrasco will attend the non Commission sponsored program on Immigration being held on the 21St and will plan to attend future meetings on the topic. A Civil Society will be held in March, Day will present more information concerning the series at the February meeting. The Commission spilt into subcommittees to arrange future programs and events. The subcommittees are: Subcommitte one (Briggs, Cowen, Stoglin), Subcommitte two (Day, Cuttell, Gathua, Subcommittee three (Spears, Lubaroff, Mena-Carrasco). STATUS OF COMPLAINTS Bowers did a brief over view on the complaint process and work of staff. REPORTS OF COMMISSION Gathua mentioned that her and Day accepted the Martin Luther King, Jr. Proclamation on behalf of the Commission from the City Council on January 12tH ADJOURNMENT Day moved to adjourn. Cuttell seconded. The motion passed 8-0 at 19:19. Human Rights Commission January 19, 2010 Page 2 of 2 Human Rights Commission ATTENDANCE RECORD 2010 IMeetina Datel NAME TERM EXP. 1/19 2/16 3/16 4/20 5/18 6/15 7/20 8/17 9/21 10/19 11/16 12/21 Dell Briggs 1/1/11 X Yolanda Spears 1/1/11 X Corey Stoglin 111/11 O/E Dianne Day 1/1/12 X Wangui Gathua 1/1/12 X Martha Lubaroff 1/1/12 X Howard Cowen 1/1/13 X Constance Goeb- Cuttell 1/1/13 X Fernando Mena- Carrasco 1/1/13 X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting/No Quorum R =Resigned - = Not a Member IP15 MINUTES PUBLIC ART ADVISORY COMMITTEE THURSDAY, JANUARY 7, 2010 LOBBY CONFERENCE ROOM -CITY HALL PRELIMINARY Members Present: Jan Finlayson, Ann Kahn, Terry Robinson, Mark Seabold, Patrick Carney Members Absent: Rick Fosse, DaLayne Williamson Staff Present: Jeff Davidson, Marcia Bollinger Public Present: CALL TO ORDER Seabold called the meeting to order at 3:34 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None CONSIDERATION OF THE MINUTES OF THE JUNE 4. 2009 MEETING MOTION: Finlayson moved to approve the minutes; Robinson seconded. The motion passed 5:0. ELECTION OF OFFICERS Bollinger informed PAAC that nominations had to be taken for officers. Positions up for election are chair and vice-chair. Bollinger briefly explained officer duties. Finlayson nominated by Carney for chair; seconded by Seabold. Finlayson elected as chair; 5:0. Williamson nominated by Fosse for vice-chair; seconded by Seabold. Williamson elected as vice-chair contingent on her approval; 5:0. DISCUSSION REGARDING APPROVED FUNDING FOR THE PUBLIC ART PROGRAM Seabold informed Committee that Bollinger and he had attended a September 28th City Council Work Session. At the Work Session Bollinger and Seabold presented the Public Art Program to Council as an abbreviated program. Seabold and other PAAC members questioned Bollinger about abbreviated program. Fosse explained that the abbreviated art program would have funding for three years, at which point hopefully economic circumstances would allow the art program to resume normal operations. Some questions and discussion amongst Committee members if abbreviated program would get new funds or use already allocated funds. Bollinger responded that the existing carry over of funds is still available. Seabold reminded Committee members that he thought they should focus on lower-cost projects. Bollinger stated that for the most part City Council supports the Public Art Program, and appreciates their approved funding of $10,000 for the Neighborhood Art Project. Seabold reiterated the PAAC's willingness to help out and understanding of the current economic and political climate, but he also strongly pointed out that the Public Public Art Advisory Committee Thursday, January 7, 2010 Page 2 of 4 Art Program should be revisited in the future as political and economic circumstances change. Bollinger informed the Committee what was available: the Neighborhood Art Project has $10,000, a mural project of some kind, a mascot program, and maintenance funds. Davidson elaborated that this money had been budgeted and the Committee has authority over these funds, however, if in the future a special project does arise then the PAAC could certainly request special funds. Seabold and Bollinger discussed a discussion they had with Bounnak Thammavong, a local artist and recent graduate from the University of Iowa Art program. Bounnak wants to serve as a conduit between the City and student artists as well as getting involved with the Public Art Program and PAAC. Seabold suggested that Thammavong would be great to work with and has many contacts. Seabold suggested a trail project, such as Creekside Trail, and finding sponsors such as Hy-Vee or Longfellow. Bollinger informed the Committee that nothing had been displayed on the downtown pad since perhaps last May. Bollinger updated the peninsula pad, explaining that the contract on the art piece there goes until the end of September [Dragon Flight]. Fosse asked what has to be done to work on the downtown showcase pad. Bollinger responded that there has to be a "call for artists" and she would get a draft proposal and send it out to the Committee. The "call for artists" is limited to Iowa artists, including students. Bollinger informed the Committee that Poetry in Public was underway. Bollinger has not received any requests on a possible Tate mural. The Pheasant Hill Park project is still underway and waiting for the ground to soften to continue. The Committee discussed the plinths and mosaic, followed by discussion on art projects in Grant Wood area. Bollinger updated Committee on Grant Wood area including Wetherby splash pad. The Committee discussed Wetherby splash pad. Robinson provided technical information on the splash pad. Bollinger reiterated the point of having positive news and events in the Grant Wood area. Bollinger informed the Committee that Jill Harper [contact for the Pheasant Ridge mosaic project] would be approaching the Grant Wood Neighborhood Association to potentially collaborate or discuss art project options. Henry Harper had also expressed interest in murals; Bollinger and Robinson discussed an east-wall at Mercer as a potential future site for a mural. Robinson reported several brass sculptures were purchased by Terry Trueblood before his passing and the two that are currently installed at the soccer park have been very popular with the children. The other sculptures include a boy and girl playing softball [one pitching and one batting so they go together, perhaps located at Napoleon Park] and a dog with a ball in its mouth [possibly a dog park location]. There will be some type of dedication this spring. Bollinger reported that the sculptures were not purchased by art funds, and the art pieces were not commissioned. Bollinger suggested to the Committee they could discuss if they wanted to reprioritize any budget items. Bollinger updated Committee on Melrose project? Bollinger informed Committee that Poetry in Public submissions would be reviewed around late February. Williamson is on the review committee. Bollinger informed Committee that the art component of Poetry in Public would be pushed again this year; hopefully with more success. Last year, Mary Friedan, Summer of the Arts director offered to display art submissions from the art component of Poetry in Public as part of Artsfest. Bollinger suggested she would contact Lisa Barnes, the new director to pursue a similar Public Art Advisory Committee Thursday, January 7, 2010 Page 3 of 4 opportunity. It was suggested that Barnes be invited to attend a future meeting to further discuss this partnership. Carney asked what we have in storage, regarding putting artwork at the downtown display pad. Bollinger replied the storage has the old fountain from the Ped Mall. Carney asked about Sand Lake art project. Davidson replied the project was being stretched for cash flow purposes. It was expected that art would still be installed at the newly named park "Terry Trueblood Recreation Area" although no specific details about placement of public art was in the plan. Davidson and Bollinger reported that Linn County had approved a public art ordinance which program; the program stipulates that any project above $50,000 had to be specifically reviewed by the Board to determine if it would qualify for public art. If so, 1 percent of the project costs must be set aside for public art. Robinson informed Committee about historical markers that had gone up in College Green Park commemorating John Brown taking slaves through Iowa City on their way to freedom. COMMITTEE TIME/UPDATES The regularly scheduled meeting for PAAC will occur on February 4, 2010 ADJOURNMENT Seabold motioned to adjourn; Fosse seconded. Meeting adjourned at 4:27 PM. Minutes submitted by Karl Burhop. N E E O U 0 .~ Q a U_ 7 a. z -~ ~ T o ~v N 7 01 L f0 H ~ a~ ... O V 0 .; 'C Q L V .r ^^~~ ~I ^C s, 0 U ao ~~ C C ~ N 'C O ~.+ I ` I V I V I `1 ' O O ~ .-~ N .-~ O N ~, ~ ~ ~ ~ ~ N X+ O O O O O ~ ~ ~ ~ ~ ~ W .~ r, .-. ,--a ~ O O O O O C O ~"" RS C ~ ~ ~ W .r ~ ~ ,'~ ~ ~ CC G~ .a s~ a~ ~ ~ V ~ o o c ~ ~ ~ a ~' i ~ ' ~ ~ a ~ ~ s: ~ .~ v ~ «i z C ~ t~ A h ~ a . . ~ H 'C U 5C ~ ~ N ~ ~ ~ p.,Q'~ II II II ~, 0