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HomeMy WebLinkAbout2010-01-25 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 25, 2010 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Hayek, Mims, Wilburn, Wright. Absent: Dickens. Staff members present: Helling, Fosse, Dilkes, Karr, Davidson, J. Grier, R. Jensen. The Mayor presented Outstanding Student Citizenship Awards to Lucas Elementary School students: Olivia Parrott and Benjamin Morony. The Mayor proclaimed Arts and Culture Day -January 24, 2010, Shaner Magalhaes, member of the Board of Directors of the Iowa Cultural Corridor Alliance, accepted. A presentation of two panels representing a brief history of Iowa City was made be Shaner Magalhaes, President of the Johnson County Historical Society to the City. The panels were prepared for a Community Stories Project at the museum, and will be displayed at the Iowa City Public Library. Moved by Champion, seconded by Mims, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to delete from the Consent Calendar and consider as part of Item 8, Dance Permit for One-Eyed Jake's: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 8, Special Council Work Session; January 8, Special Council Formal Official and Complete; January 11, Special Council Work Session; January 12, Special Council Formal Official and Complete; January 14, Special Council Work Session; January 19, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Planning and Zoning Commission -November 19, 2009; Public Art Advisory Committee - September 9, 2009; Historic Preservation Commission -December 10, 2009; Board of Adjustment -December 16, 2009; Senior Center Commission -November 19, 2009; Police Citizens Review Board -November 3, 2009; Police Citizens Review Board Community Forum -November 18, 2009; Police Citizens Review Board -December 11, 2009; Human Rights Commission -November 17, 2009. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Caffrey IC, Inc., dba Slippery Petes, 118 S. Dubuque St.; Special Class C Liquor License for Leaf, LLC, dba Leaf Kitchen, 301 '/Z Kirkwood Ave.; Renewal: Class C Liquor License for Pub on Clinton Street, LLC, dba Pints, 118 S. Clinton St.; RES. 10-19, TO ISSUE DANCE PERMIT to Caffrey IC, Inc., dba Slippery Petes, 118 S. Dubuque St. Motion: approve disbursements in the amount of $14,325,124.96 for the period of December 1 through December 31, 2009, as recommended by the Finance Director subject to audit. Public Hearings: RES. 10-20, SETTING A PUBLIC HEARING ON FEBRUARY 2, 2010, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY FIRE STATION NO.4 Complete Description January 25, 2010 Page 2 PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 10-21, SETTING A PUBLIC HEARING FOR FEBRUARY 2, 2010, ON AN ORDINANCE AMENDING TITLE 12, ENTITLED "FRANCHISES", SECTIONS 12-5-1 ENTITLED "ELECTRIC FRANCHISE FEE" AND 12-5-2 ENTITLED "GAS FRANCHISE FEE" TO REPEAL THE TWO PERCENT (2%) FRANCHISE FEE AND ENACT A ONE PERCENT (1 %) FRANCHISE FEE ON THE GROSS REVENUE OF THE FRANCHISEE MIDAMERICAN ENERGY COMPANY DERIVED FROM THE DISTRIBUTION AND RETAIL SALE OF ELECTRICITY AND THE DISTRIBUTION, DELIVERY AND RETAIL SALE OF NATURAL GAS BY MIDAMERICAN, OR OTHER NATURAL GAS PROVIDERS UTILIZING THE DISTRIBUTION SYSTEM OF MIDAMERICAN, TO CUSTOMERS WITHIN THE CURRENT OR FUTURE CORPORATE LIMITS OF THE CITY OF IOWA CITY, AND ON A REVENUE PURPOSE STATEMENT SPECIFYING THE PURPOSE OR PURPOSES FOR WHICH THE REVENUE COLLECTED FROM THE FRANCHISE FEE WILL BE EXPENDED, AND DIRECTING THE CITY CLERK TO CAUSE NOTICE OF SAID PUBLIC HEARING AND SAID REVENUE PURPOSE STATEMENT TO BE PUBLISHED AS PROVIDED BY LAW; RES. 10-22, SETTING A PUBLIC HEARING ON FEBRUARY 2, 2010, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY KICKERS SOCCER PARK RENOVATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 10-23, ACCEPTING CIVIL PENALTY AND WAIVER OF RIGHT TO HEARING FROM CASEY'S GENERAL STORE; RES. 10-24, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A GRANT AGREEMENT WITH THE IOWA DEPARTMENT OF TRANSPORTATION (IDOT) FOR DEVELOPMENT OF THE IOWA RIVER CORRIDOR TRAIL CONNECTION TO THE TERRY TRUEBLOOD RECREATION AREA. Correspondence: Chickens letters received from Alicia Ambler, Cindi Bohnenkamp, Casey Kohrt [staff response included] ;Marc Moen regarding Summer of .the Arts funding; Charlotte Walker regarding Letters from Jay Honohan and Nancy Wombacher; Clay Claussen regarding Support for Mike Moran as Parks and Recreation Director; Rev. John McKinstry regarding Use of the former St. Patrick's Parish Hall for the Shelter House; Garry Klein regarding Ambulance Service; Russell Haught regarding Affordable Housing; Tom Dean regarding Thank you; Paula Swygard regarding Thank You -Walkway in Miller-Orchard Neighborhood; Judy Pfohl regarding Saving money; Mary Heinz regarding Membership Fees for Senior Center. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the motion carried, and repeated the public hearings as set. Moved by Bailey, seconded by Champion, that ORD. 10-4377, AMENDING THE PLANNED DEVELOPMENT OVERLAY MEDIUM DENSITY SINGLE FAMILY RESIDENTIAL (OPD-8) ZONE FOR LOT 1, OLDE TOWNE VILLAGE, LOCATED ON WESTBURY DRIVE, SOUTH OF MIDDLEBURY ROAD, IN IOWA CITY, IOWA (REZ09-00010), be passed and adopted. The Mayor asked Council Members to disclose any ex parte communications, and Complete Description January 25, 2010 Page 3 none were reported. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the ordinance adopted. Moved by Wright, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 10-4378, APPROVING A CONDITIONAL ZONING AGREEMENT FOR AUDITOR'S PARCEL 2008103, APPROXIMATELY 25.16 ACRES OF PROPERTY IN THE COMMUNITY COMMERCIAL (CC-2) ZONE FOR WESTPORT PLAZA, INCLUDING WALMART AT 855, 911 & 1001 HIGHWAY 1 WEST (REZ09-00008), be voted on for final passage at this time. The Mayor asked Council Members to disclose any ex parte communications, and none were reported. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the motion carried. Moved by Wright, seconded by Champion, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the ordinance adopted. Correspondence from Dennis Mitchell requesting expedited action received. Moved by Champion, seconded by Mims, to adopt RES. 10-25, APPROVING THE PRELIMINARY PLAT OF WALMART SUBDIVISION, IOWA CITY, IOWA. PCD Dir. Davidson present for discussion. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. A hearing was held on renewal of Class C Liquor License for One Poor Student, Inc. dba One-Eyed Jake's, 1820 S. Clinton Street. The following individuals appeared: Owner Mike Porter and General Manager Tom Lenoch. Fire Marshall Grier present for discussion. After discussion, moved by Champion, seconded by Wilburn, to defer to February 16, the motion to deny in accordance with staff recommendation renewal of Class C Liquor License for One Poor Student, Inc. dba One-Eyed Jake's, 18-20 S. Clinton Street. The Mayor declared the motion carried unanimously, 6/0, Dickens absent. Individual Council Members expressed their views. Moved by Champion, seconded by Wilburn, to approve RES. 10-26, ISSUE DANCE PERMIT for One Poor Student, Inc., dba One-Eyed Jake's, 18-20 S. Clinton St. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. Moved by Bailey, seconded by Mims, that the ordinance amending Title 13, entitled "Airports and Aviation," Chapter 1, entitled, "Airport Commission," to provide that commission members shall be residents of Iowa City, be given first vote. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the motion carried. Moved by Wright, seconded by Champion, that ORD. 10-4379, AMENDING TITLE 9, ENTITLED "MOTOR VEHICLES AND TRAFFIC," CHAPTER 3, ENTITLED "RULES OF THE ROAD," SECTION 6, ENTITLED "SPEED RESTRICTIONS," SUB-SECTION B, ENTITLED "EXCEPTIONS, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the ordinance adopted. Moved by Wilburn, seconded by Mims, that ORD. 10-4380, AMENDING TITLE 7, "FIRE CODE", BY CREATING CHAPTER 5, "HAZARDOUS MATERIALS AND TRANSPORTATION-RELATED INCIDENTS", TO ALLOW FOR RECOVERY OF COSTS ASSOCIATED WITH RESPONSE TO HAZARDOUS MATERIALS AND TRANSPORTATION-RELATED INCIDENTS, AND ALLOW SUCH FEES FOR RECOVERY Complete Description January 25, 2010 Page 4 TO BE SET BY RESOLUTION, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the ordinance adopted. Moved by Mims, seconded by Champion, to adopt RES. 10-27, AMENDING THE BUDGETED POSITIONS IN THE INFORMATION TECHNOLOGY SERVICES DIVISION OF THE FINANCE DEPARTMENT BY DELETING ONE SENIOR PROGRAMMER/ANALYST AND ADDING ONE FULL-TIME SYSTEMS PROJECT MANAGER POSITION. Finance Dir. O'Malley present for discussion. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, to adopt RES. 10-28, APPROVING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE LOCAL MATCH TO THE HAZARD MITIGATION GRANT PROGRAM (HMGP) WATER WELL PROTECTION PROJECT AND AUTHORIZING THE CITY MANAGER TO SIGN THE GRANT AGREEMENT. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Commission to fill afour-year term March 1, 2010 -March 1, 2014; Civil Service Commission to fill afour-year term April 5, 2010 -April 7, 2014; Historic Preservation Commission for three vacancies, (1) At-large, (1) Summit St representative, and (1) Brown St representative, to fill three-year terms March 29, 2010 -March 29, 2013; Telecommunications Commission to fill three-year terms March 13, 2010 -March 13, 2013. Applications must be received by 5:00 p.m., Wednesday, February 17, 2010. The Mayor noted the current vacancy: Police Citizens Review Board to fill an unexpired, effective upon appointment, ending September 1, 2012. Applications must be received by 5:00 p.m., Wednesday, February 24, 2010. Correspondence from Abbie Yoder in packet. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted no applications were received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011;. Airport Zoning Commission to fill asix-year term January 1, 2010 -December 31, 2015; Appeals, Board of to fill afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Youth Advisory Commission to fill atwo-year term for Tate High, January 1, 2009 -December 31, 2010; Youth Advisory Commission to fill a two-year term for Regina High, January 1, 2010 -December 31, 2011. Council Member Bailey reported that Iowa Department of Economic Development is seeking public input on their comprehensive infrastructure plan and encouraged citizens to attend a public meeting on February 4 at the Coralville Public Library. In response to Council Member Champion, a majority of Council expressed no interest to talk further about backyard chickens. Complete Description January 25, 2010 Page 5 Moved by Wilburn, seconded by Wright, to adjourn meeting 7:38 p.m. The Mayor declared the motion carried unanimously, 6/0, Dickens absent. Matthew J. Hay k, ayor r - y~~,i Ma ' n K. Karr, City Clerk r ~~_,_,®,~ C I T Y O F 1 0 1N A C 1 T Y 5a ®~~-~ RA ~ D ~ M DEMO Date: January 13, 2010 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 8, 2010, 8:10 AM in Emma J. Harvat Hall Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright UISG Rep: Shipley (arrived 10:30) Staff: Helling, Fosse, Dilkes, Karr, O'Malley, Yapp, Davidson, Rocca, Mansfield, Tharp, Knoche, Wyss, O'Brien, Moran, Lewis, Goodman (A complete transcription is available in the City Clerk's Office and the City website) CAPITAL IMPROVEMENT PROJECTS (CIP A power point presentation was presented on the following projects with City staff present as noted. Acting Asst. City Manager and PW Dir. Fosse stated projects would be presented in two separate sections, Capital Improvement budget and operating budget. Handouts: FY10-FY14 Capital Improvement Program Booklet (same as power point) Pages C-1 thru C-31 budget project pages Power point archived in Council meeting folder. Air ort ^ 10-Unit Hangar -Operations Spec. Tharp ^ Airport Equipment Shelter -Operations Spec. Tharp ^ Corporate Hangar "L" -Operations Spec. Tharp ^ Aviation Commerce Park South Flood Mitigation -Operations Spec. Tharp, PCD Director Davidson, and Acting Asst. City Manager and PW Dir. Fosse ^ Airport, Misc. Improvements -Operations Spec. Tharp Public Safety • Fire Station # 4 -Fire Chief Rocca & Interim City Manager Helling ^ Fire Apparatus -Fire Chief Rocca Landfill and Public Utilities ^ East Side Recycling Center -Acting Asst. City Manager and PW Dir. Fosse ^ Landfill Cell, FY09 -Acting Asst. City Manager and PW Dir. Fosse Transportation Services ^ Near Southside Multi-Use Parking Facility -PCD Dir. Davidson & Transportation Services Dir. O'Brien ^ Rock Island Depot -PCD Dir. Davidson & Transportation Services Dir. O'Brien Council Budget Work Session January 8, 2010 Page 2 [Break] Parks. Recreation and Trails ^ Butler Bridge Pedestrian Trail -City Engr. Knoche &PCD Dir. Davidson ^ City Park Trail Lighting -Acting P&R Dir. Moran & Acting Asst. City Manager and PW Dir. Fosse ^ Frauenholtz-Miller Park Development -Acting P&R Dir. Moran & Acting Asst. City Manager and PW Dir. Fosse ^ Hickory Hill Park Restroom & Bridge -Acting P&R Dir. Moran, Interim City Manager Helling ^ Iowa City Kicker's Soccer Park Improvements and Pond -Acting P&R Dir. Moran ^ Lower City Park Secondary Access Road -Acting P&R Dir. Moran &PCD Dir. Davidson ^ Mercer Pool Solarium Renovation & Filter Replacement -Acting P&R Dir. Moran & Acting Asst. City Manager and PW Dir. Fosse ^ Court Hill Park and Kiwanis Park Restrooms -Acting P&R Dir. Moran ^ College Green Park Lighting Replacement -Acting P&R Dir. Moran ^ Mercer & Fairmeadows Park Sidewalk Replacements -Acting P&R Dir. Moran ^ North Market Square Park Redevelopment -Acting P&R Dir. Moran &PCD Dir. Davidson ^ Pedestrian Bridge Rocky Shore Dr. to Peninsula -Acting P&R Dir. Moran, City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ Peninsula Park -Acting P&R Dir. Moran ^ Recreation Center Improvements -Acting P&R Dir. Moran ^ Scanlon Elevated Running/Walking Terrace -Acting P&R Dir. Moran ^ Scott Park Development and Trail -Acting P&R Dir. Moran & Acting Asst. City Manager and PW Dir. Fosse ^ Terry Trueblood Recreation Area -Acting P&R Dir. Moran ^ Terry Trueblood Recreation Area Trail Connection -Acting P&R Dir. Moran • Waterworks Park Hospice Memorial -Acting P&R Dir. Moran Streets Bridges and Traffic Engineering ^ Burlington/Madison Intersection 8~ Median -City Engr. Knoche, Acting Asst. City Manager and PW Dir. Fosse, PCD Dir. Davidson ^ Burlington Street Median -PCD Dir. Davidson & Acting Asst. City Manager and PW Dir. Fosse ^ Burlington/Clinton Intersection Improvements -PCD Dir. Davidson & Acting Asst. City Manager and PW Dir. Fosse ^ American Legion Road/Scott Blvd. to Taft -City Engr. Knoche ^ Dubuque Street/I-80 Pedestrian Bridge -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ First Avenue/IAIS Railroad Crossing -City Engr. Knoche, Acting Asst. City Manager and PW Dir. Fosse, PCD Dir. Davidson ^ Gilbert Street Streetscape -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ I-80 Aesthetic Improvements -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ Lower Muscatine Avenue/Kirkwood to First Avenue -City Engr. Knoche, Acting Asst. City Manager and PW Dir. Fosse, PCD Dir. Davidson ^ Mormon Trek Left Turn Lanes -PCD Dir. Davidson ^ Park Road 3~d Lane Improvement -Acting Asst. City Manager and PW Dir. Fosse ^ Public Works Facility Site Work -Acting Asst. City Manager and PW Dir. Fosse ^ Fuel Facility -Acting Asst. City Manager and PW Dir. Fosse ^ Vehicle Wash System -Acting Asst. City Manager and PW Dir. Fosse ^ Rochester Avenue Bridge -City Engr. Knoche Council Budget Work Session January 8, 2010 Page 3 Scott Blvd. Pavement Overlay -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse Sycamore Street/Hwy.6 to the City Limits - City Engr. Knoche, Acting Asst. City Manager and PW Dir. Fosse, PCD Dir. Davidson Miscellaneous Other Proiects ^ 420 Street Industrial Park -PCD Director Davidson ^ Geographic Information System Software -City Engr. Knoche, Acting Asst. City Manager and PW Dir. Fosse, Transportation Planner & JCCOG Dir. Yapp Flood Recovery and Mitigation ^ Corps Section 206 Project -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ Dubuque Street & Park Road Bridge Elevation -Acting Asst. City Manager and PW Dir. Fosse, PCD Dir. Davidson ^ Iowa River Power Dam Repair -City Engr. Knoche ^ Iowa River Power Dam Pedestrian Bridge Repair -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ Normandy/Manor Intersection Elevation -Acting Asst. City Manager and PW Dir. Fosse ^ Riverside Drive/Arts Campus Storm Sewer Improvements -Acting Asst. City Manager and PW Dir. Fosse ^ Rocky Shore Lift Station and Flood Gate -Acting Asst. City Manager and PW Dir. Fosse ^ South Wastewater Plant Expansion -Acting Asst. City Manager and PW Dir. Fosse & Interim City Manager Helling ^ Water Main Crossing Flood Repairs -Acting Asst. City Manager and PW Dir. Fosse & City Engr. Knoche ^ Well Field Flood Protection -Acting Asst. City Manager and PW Dir. Fosse ^ West Side Levee Project -Acting Asst. City Manager and PW Dir. Fosse, City Engr. Knoche &PCD Dir. Davidson ^ Parkview Terrance Neighborhood Buy-Outs -PCD Dir. Davidson & Acting Asst. City Manager and PW Dir. Fosse Recurring Proiects ^ Bike & Pedestrian Trails -Acting Asst. City Manager and PW Dir. Fosse &PCD Dir. Davidson ^ Brick Street Repair -Acting Asst. City Manager and PW Dir. Fosse & City Engr. Knoche ^ Bridge Maintenance -Acting Asst. City Manager and PW Dir. Fosse ^ Cemetery Road Resurfacing -Acting Asst. City Manager and PW Dir. Fosse ^ City Hall Maintenance -Acting P&R Dir. Moran ^ Curb Ramps -Acting Asst. City Manager and PW Dir. Fosse ^ Over Width Paving & Sidewalks -Acting Asst. City Manager and PW Dir. Fosse ^ Parks Recurring Project/Maintenance & Improvements -Acting P&R Dir. Moran ^ Pavement Rehabilitation -Acting Asst. City Manager and PW Dir. Fosse ^ Railroad Crossings -Acting Asst. City Manager and PW Dir. Fosse ^ Sewer Main Replacement -Acting Asst. City Manager and PW Dir. Fosse ^ Sidewalk Infill -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ Street Pavement Markings -City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ Traffic Calming -PCD Dir. Davidson, Acting Asst. City Manager and PW Dir. Fosse, Interim City Manager Helling ^ Traffic Signals -Acting Asst. City Manager and PW Dir. Fosse ^ Underground Electrical -Acting Asst. City Manager and PW Dir. Fosse ^ Water Main Replacement -Acting Asst. City Manager and PW Dir. Fosse ^ Public Art -PCD Dir. Davidson, Interim City Manager Helling, & Finance Dir. O'Malley Council Budget Work Session January 8, 2010 Page 4 On The Radar ^ Gilbert Street/Highway 6:Dual Left Turn Lanes -PCD Dir. Davidson, City Engr. Knoche & Acting Asst. City Manager and PW Dir. Fosse ^ North Dubuque Street Median -Acting Asst. City Manager and PW Dir. Fosse ^ Northside Marketplace Streetscape -PCD Dir. Davidson ^ Oakdale Blvd. Hwy 1 to Prairie Du Chien -PCD Dir. Davidson ^ Demolition of North Wastewater Plant -Acting Asst. City Manager and PW Dir. Fosse ^ Sand Prairie Enhancement - Acting P & R Dir. Moran, Acting Asst. City Manager and PW Dir. Fosse ^ East Side Levee -Acting Asst. City Manager and PW Dir. Fosse ^ Idyllwild Levee -Acting Asst. City Manager and PW Dir. Fosse ^ Update to Floodplain Maps -Acting Asst. City Manager and PW Dir. Fosse & City Engr. Knoche ^ Fire Training Facility -Acting Asst. City Manager and PW Dir. Fosse ^ Public Works/Transit Site Redevelopment -Acting Asst. City Manager and PW Dir. Fosse & Transportation Services Dir. O'Brien ^ Animal Shelter Replacement -Police Sgt. Wyss, Animal Service Coordinator Goodman, Interim City Manager Helling ^ Implementation of Towncrest Redevelopment Plan -PCD Dir. Davidson ^ Riverfront Crossings -PCD Dir. Davidson ^ Downtown Business Incubator -PCD Dir. Davidson ^ Traffic Signal Preemption System -Acting Asst. City Manager and PW Dir. Fosse &PCD Dir. Davidson ^ Police Firing Range -Police Sgt. Wyss & Interim City Manager Helling ^ Neighborhood Lighting -Acting Asst. City Manager and PW Dir. Fosse Discussion: Majority expressed interest in funding the following currently "unfunded" projects: - Northside Marketplace Streetscape - Riverfront Crossings - Towncrest Area Redevelopment Updates and/or more information on funding: - Business Incubator - Oakdale Blvd. Budget Overview Interim City Manager Helling and Finance Dir. O'Malley presented a power point presentation (archived in the City Clerk's office) regarding the FY11-13 budget; operating budget policies; reviewed expenses, revenue sources and property valuations, road use tax; rollback history; and reserve fund balance. Acting Asst. City Manager and PW Dir. Fosse also present for discussion. A majority expressed interest to reduce the franchise fee from 2% to 1 %. Staff will prepare information on the impact such a reduction would have to the proposed budget and provide other options to balance the budget minus that 1 %. Meeting adjourned 4:55 PM. 5a 2 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/8/10 Iowa City City Council special meeting, 8:00 a.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Moved and seconded to make the following City Council appointments: Dickens, Champion to the Rules Committee; Wright to the Emergency Management Commission; Bailey, Champion, Dickens, Mims, Wilburn, Wright, and Hayek as alternate to the Johnson Co Council of Governments; Hayek to the Iowa City/Coralville Visitors & Convention Bureau ending 7/1/10; Bailey, Mims, Hayek, to the Economic Development Committee; Wilburn as liaison and Champion as alternate to the Youth Advisory Commission; Mims to the Chief Elected Officials Board; Wright to the JCCOG Affordable Housing Task Force; Wright to the JCCOG Public Transit Expansion Exploratory Task Force; Wright for a one year term ending 2/1/11 and Bailey for a two year term ending 2/1/12 on the Joint Emergency Communication Center Policy Board; Mims to the East Central Iowa Council of Governments (ECICOG); Champion to the Seats Paratransit Advisory Committee ending 6/30/10 and Dickens to the term ending 6/30/11; Champion to the JC Criminal Justice Coordinating Committee. The Mayor declared the motion carried. Moved and seconded to adjourn special meeting 8:10 a.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. s/Matthew J. Hayek, Mayor s/Marian K. Karr, City Clerk Submit for publication - 1/12/10. 01-25-1 d r 5a 3 ~~~,®~,~ CITY OF IOWA CITY ~-- ~'~~~ RAC D L[ ~ ~ ~ EEO ~~ Date: January 20, 2010 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 11, 2010, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright UISG Rep: Shipley Staff: Helling, Fosse, Dilkes, Karr, Davidson, Moran, Knoche (A complete transcription is available in the City Clerk's Office and the City website) AGENDA UPDATES City Clerk Karr noted the following revisions to the formal agenda: • Item # 11 -resolution rejecting all bids and announcing a new bid date • Item # 17 -appointment of Regenia Bailey to the UNESCO Board of Directors PLANNING AND ZONING ITEMS [c] PCD Dir. Davidson presented information on the following item: c) APPROVING THE PRELIMINARY PLAT OF WINDSOR WEST SUBDIVISION PARTS TWO AND THREE, IOWA CITY, IOWA. (SUB07-00010) AGENDA ITEMS 1. (4c(5) - ... Sidelines Bar & Grill liquor license) The Mayor noted the handout from Heather German requested it be deleted from the Consent Calendar. There was no Council interest to remove the item for separate consideration at the formal meeting. 2. (4g(8) -correspondence from Joyce Barker re City Attorney salaries) After discussion, a majority agreed to not respond. PARKS AND RECREATION PROGRAM FEES (agenda #9] Acting Parks & Recreation Dir. Moran presented an updated handout and reviewed the changes. Majority agreed to proceed with action at the formal meeting. HAZARD MITIGATION PLAN [agenda #14] City Engr. Knoche and ECICOG Representative Hilary Copeland presented information. Majority agreed to proceed with action at the formal meeting. Council Work Session January 11, 2010 Page 2 INFORMATION PACKET DISCUSSION [Dec 17, 23 and Jan 7j 1. (IP5 of 12/17 Information Packet -Update on Flood Related Activities) In response to Council Member Mims, PCD Dir. Davidson presented background on Council's adopted policy to emphasize buyouts of flood hazard areas. City Atty. Dilkes noted property acquisition is a subject that can be discussed in closed session if there was interest for a more detailed discussion. 2. (IP5 of 1/7 Information Packet) Mayor Hayek asked Council Members interested in attending the National League of Cities meeting to contact City Clerk Karr. COUNCIL TIME 1. In response to Council Member Champion, Acting Parks & Recreation Dir. Moran reported that the Commission would be reviewing their current policy regarding waiving the fee for aides for people with disabilities and there was interest to change the policy. 2. Council Member Champion reported that June Braverman is coordinating a musical review to benefit the endowment fund for the Shelter House on March 27 & 28, and asked Council Members to participate. Majority agreed to check their calendars and discuss the next evening at the formal meeting. 3. Council Member Champion stated she may be a little late for the formal meeting the next evening because she wanted to attend the School Board meeting. 4. Council Member Bailey stated she would be participating in the formal meeting electronically by phone. 5. UISG Rep. Shipley referenced the correspondence (consent calendar 4g(7) item) from Mark Amberg re fluoride and urged further Council discussion of the matter. 6. Mayor Hayek indicated his desire to establish a rotation schedule for the KXIC Wednesday morning radio show to allow participation by different Council Members and staff throughout the year. Majority of Council agreed to participate, and staff will follow up. 7. Mayor Hayek requested scheduling of the current Council policy regarding voting by representatives appointed by Council (Res. 01-169). The Mayor will follow up with the City Attorney on getting the matter scheduled. BUDGET PRIORITIES None SCHEDULE OF PENDING DISCUSSION ITEMS [info packet #2] Interim City Manager Helling facilitated discussion. Majority agreed to remove the following items: - Site option for Proposed Justice Center - Backyard Chickens Council Work Session January 11, 2010 Page 3 UPCOMING COMMUNITY EVENTSICOUNCIL INVITATIONS Council Member Champion reminded everyone to check their calendars re the musical review fund raiser on March 27 and 28. DISCUSSION OF MEETING SCHEDULE Council Member Wright stated he may out of town on February 1 & 2, and may be participating electronically. Council Member Mims stated she may have a conflict on February 16, and may be arriving late to the meeting that evening. Meeting adjourned 7:38 PM. 5a 4 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/12/10 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey (participated electrically), Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Staff members present: Helling, Fosse, Dilkes, Karr, Davidson, Moran, Kelsay, Morris. The Mayor proclaimed Martin Luther King, Jr. Day -January 18, 2010, Human Rights Commission Members Dianne Day and Wangui Gathua, accepting. The Richard W. "Dick" Lee Award was presented to Officer Dennis Kelley by Mayor Hayek and Capt. Lee family members. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to withdraw Item 4c(5), Class C Liquor License for Oscar German dba Sidelines Bar & Grill, for separate consideration: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: December 7, Special Council Work Session; December 14, Special Council Formal Official and Complete; December 14, Special Council Work Session; December 14 Special Council Formal Official and Complete; January 2, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Housing & Community Development Commission -October 22, 2009; Airport Commission - November 17, 2009; Airport Commission -December 7, 2009; Parks and Recreation Commission -November 4, 2009; Parks and Recreation Commission -November 18, 2009; Board of Adjustment -October 14, 2009; Planning and Zoning Commission - October 15, 2009; Historic Preservation Commission -November 12, 2009. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Karaoke La Reyna, 1937 Keokuk St.; Class C Liquor License for Hawkeye Hideaway, 310 E. Prentiss St.; Outdoor Service Area for Hawkeye Hideaway, 310 E. Prentiss St.; Class C Liquor License for Star Lounge, 509 S. Gilbert St.; Renewal: Class C Liquor License for Aoeshe Restaurant, 624 S. Gilbert St.; Class C Liquor License for Joe's Place, 115 Iowa Ave.; Outdoor Service Area for Joe's Place, 115 Iowa Ave.; RES. 10-1, TO ISSUE DANCE PERMIT to Star Lounge, 509 S. Gilbert St. Motion: Approve disbursements in the amount of $21,525,230.33 for the period of November 1 through November 30, 2009, as recommended by the Finance Director subject to audit. Public Hearings: RES. 10-2, SETTING A PUBLIC HEARING FOR MARCH 2, 2010 FOR THE IOWA CITY HOUSING AUTHORITY'S FIVE (5) YEAR PLAN FOR 2010-2015 AND THE ANNUAL PLAN FOR FISCAL YEAR 2010 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING; RES. 10-3, SETTING A PUBLIC HEARING FOR MARCH 2, 2010 TO ADOPT THE IOWA CITY HOUSING AUTHORITY HOUSING Official Actions January 12, 2010 Page 2 CHOICE VOUCHER (HCV) ADMINISTRATIVE PLAN; RES. 10-4, SETTING A PUBLIC HEARING FOR MARCH 2, 2010, TO ADOPT THE IOWA CITY HOUSING AUTHORITY PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY (ACOP). Resolutions: RES. 10-5, ACCEPTING THE WORK FOR THE NAPOLEON PARK CONCESSION AND RESTROOM FACILITY PROJECT; RES. 10-6, ACCEPTING THE WORK FOR THE WATERWORKS PRAIRIE PARK FISHING PIER PROJECT; RES. 10- 7, ACCEPTING THE WORK FOR THE BURLINGTON STREET PEDESTRIAN BRIDGE REHABILITATION PROJECT BRFN-6-7(76)--39-52; RES. 10-8, ACCEPTING THE WORK FOR THE ROBERT A. LEE RECREATION CENTER ROOF MEMBRANE REPLACEMENT PROJECT; RES. 10-9, ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM SEWER, WATER MAIN, AND PAVING IMPROVEMENTS FOR LOTS 74-80 OF CARDINAL RIDGE SUBDIVISION -PART THREE AND ACCEPTING THE WORK FOR THE STORM SEWER, WATER MAIN, AND PAVING IMPROVEMENTS ADJACENT TO/ON KENNEDY PARKWAY ABUTTING OUTLOT C OF CARDINAL POINTE SOUTH PART ONE, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE; RES. 10-10, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 716 NORTH DUBUQUE STREET, IOWA CITY, IOWA; RES. 10-11, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE AND A PROMISSORY NOTE FOR THE PROPERTY LOCATED 1206 KEOKUK STREET, IOWA CITY, IOWA; RES. 10-12, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A DEVELOPER'S AGREEMENT WITH WESTGATE VILLAS, L.L.C. FOR DEVELOPMENT OF AUDITOR'S PARCEL 2009046, LOCATED AT WEST BENTON AND WESTGATE STREETS, IOWA CITY, IOWA. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of (1) YIELD sign on the northeast corner of the intersection of Tower Court and George Street; Senior Center Commission-Charlotte Walker letters from Jay Honohan, Nancy Wombacher; Matt Hartman regarding Iowa City Veterans Affairs Medical Center Seeks Parking [staff response included]; Mediacom/Sinclair Issue letters from: Dave Ruling and Carmela Lovelace [staff response included]; Dennis Willamson regarding Bicycle Trail Sand and Salt [staff response included]; Bob Goodfellow regarding Funding for Summer of the Arts; Mark Amberg regarding Fluoride Inquiry [staff response included]; Joyce Barker regarding City Attorney salaries; Parks & Recreation health care attendants letters from Johnathan Gajdos, Philip Lutgendorf; Clifford Pirnat regarding Parkview property valuations [staff response included]; John Darnauer regarding Mayor selection broadcast [staff response included]; Mark Cannon regarding Miller-Orchard Neighborhood needs. The Mayor declared the motion carried. Moved and seconded to continue consideration of Item 4c(5), Class C Liquor License for Oscar German dba Sidelines Bar & Grill, 320 E. Burlington St. until January 25, 2010. Staff recommends denial. Correspondence from Heather & Oscar German received. Council Member Bailey no longer participating electronically. The following individuals appeared: Heather German and Police Sgt. Kelsay. Moved and seconded to deny the liquor license for Sidelines Bar & Grill. The Mayor declared the motion to deny carried. Official Actions January 12, 2010 Page 3 UISG Student Liaison Jeff Shipley thanked Council for the hours spent recently at meetings; supported lower the franchise fee to 1 %; and noted the letter from Mark Amberg re water fluoridation and requested the matter be scheduled for a future work session. The following individuals appeared requested further discussion re water fluoridation: Seth Ream, 425 S. Lucas St.; Sam Hayes, 17 S. Governor St.; Mark Amberg, 2335 MacBride Dr. ;and Kip Sheldon, 316 Mahaska Dr. Moved and seconded to accept correspondence from Mr. Hayes. The Mayor declared the motion carried. Charles Jones, 841 Normandy Dr. ,appeared regarding timing for the Lower City Park secondary access road project. Moved and seconded that the ordinance amending the Planned Development Overlay Medium Density Single Family Residential (OPD-8) Zone for Lot 1, Olde Towne Village, located on Westbury Drive, south of Middlebury Road, in Iowa City, Iowa (REZ09-00010), be given second vote. The Mayor declared the motion carried. A public hearing was held on an ordinance approving a conditional zoning agreement for Auditor's Parcel 2008103, approximately 25.16 acres of property in the Community Commercial (CC-2) Zone for Westport Plaza, including Wal-Mart at 855, 911 & 1001 Highway 1 West (REZ09- 00008). Atty. Dennis Mitchell, representing the applicant, appeared. Moved and seconded that the ordinance approving a conditional zoning agreement for Auditor's Parcel 2008103, approximately 25.16 acres of property in the Community Commercial (CC-2) Zone for Westport Plaza, including Wal-Mart at 855, 911 & 1001 Highway 1 West (REZ09- 00008), be given second vote. The Mayor declared the motion carried. Moved and seconded to adopt RES. 10-13, APPROVING THE PRELIMINARY PLAT OF WINDSOR WEST SUBDIVISION PARTS TWO AND THREE, IOWA CITY, IOWA (SUB07- 00010). Moved and seconded that the ordinance amending Title 9, entitled "Motor Vehicles and Traffic," Chapter 3, entitled "Rules of the Road," Section 6, entitled "Speed Restrictions," Sub- section B, entitled "Exceptions", be given second vote. The Mayor declared the motion carried. Moved and seconded that the ordinance amending Title 7, "Fire Code", by creating Chapter 5, "Hazardous Materials and Transportation-Related Incidents", to allow for recovery of costs associated with response to hazardous materials and transportation-related incidents, and allow such fees for recovery to be set by resolution, be given second vote. The Mayor declared the motion carried. Moved and seconded to adopt RES. 10-14, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMS. Moved and seconded to adopt RES. 10-15, AMENDING THE BUDGETED POSITIONS IN THE RECREATION DIVISION OF THE PARKS AND RECREATION DEPARTMENT BY DELETING ONE .75 FTE MAINTENANCE WORKER I-POOLS POSITION AND ADDING ONE .75 FTE MAINTENANCE WORKER I -RECREATION POSITION. Moved and seconded to adopt RES. 10-16, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MERCER PARK AQUATIC CENTER SOLARIUM REPLACEMENT PROJECT. Moved and seconded to adopt RES. 10-17, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM NUMBER 2 TO THE IOWA DEPARTMENT OF TRANSPORTATION COOPERATIVE AGREEMENT FOR THE INSTALLATION AND USE OF AN INTELLIGENT TRANSPORTATION SYSTEM ITS-7480(333)--25-00. Official Actions January 12, 2010 Page 4 Moved and seconded to adopt RES. 10-18, APPROVING, AUTHORIZING AND DIRECTING MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT #2 TO THE FEBRUARY 10, 2009 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE NORTH DODGE STREET PEDESTRIAN BRIDGE OVER INTERSTATE 80 PROJECT. Moved and seconded to establish the 30 day public comment period for the City of Iowa City 2010 Hazard Mitigation Plan from January 13 to February 11, 2010. The Mayor declared the motion carried. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive- yearterm ending December 31, 2011; Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2010 -December 31, 2015; Appeals, Board of to fill afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Youth Advisory Commission to fill atwo-year term for Tate High, January 1, 2009 -December 31, 2010; Youth Advisory Commission to fill atwo-year term for Regina High, January 1, 2010 -December 31, 2011.. Applications must be received by 5:00 p.m., Wednesday, January 20, 2010. The Mayor announced the current vacancies: Airport Commission to fill asix-year term March 1, 2010 -March 1, 2016; Civil Service Commission to fill afour-year term April 5, 2010 - April 7, 2014; Historic Preservation Commission for three vacancies, (1) At-large, (1) Summit St representative, and (1) Brown St representative, to fill three-year terms March 29, 2010 -March 29, 2013; Telecommunications Commission to fill three-year terms March 13, 2010 -March 13, 2013. Applications must be received by 5:00 p.m., Wednesday, February 17, 2010. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to appoint Regenia Bailey to the UNESCO Board of Directors. The Mayor declared the motion carried. Moved and seconded to adjourn meeting 8:30 p.m. The Mayor declared the motion carried. /~~ f°(i Matthew J. Haye agor Marian K. Karr, City Clerk r ~~~®~~ CITY OF IOWA CITY 5a5 ~~~a~~ Date: January 20, 2010 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 14, 2009, 7:00 PM in Emma J. Harvat Hall Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright UISG Rep: Shipley Staff: Helling, Fosse, Karr, Tharp, Craig, Moran, O'Malley, Kopping (A complete transcription is available in the City Clerk's Office and the City website) PRESENTATIONS Airport Commission -Operations Specialist Tharp; Commission Members Minnetta Gardinier and Howard Horan Senior Center Commission -Commission Chair Jay Honohan; Coordinator Kopping Parks & Recreation Commission - Commission Members Clay Claussen and Margie Loomer; Acting P & R Dir. Moran Library Board -President Tom Dean; Library Director Craig Youth Advisory Commission -Commission Member Luan Heywood ADA Celebration/ Disability Awareness Month Kickoff -Keith Ruff Landlocked Film Festival -Creative Director Mary Blackwood (power point archived) Summer of the Arts -Executive Director Lisa Barnes; President Don Thompson Backyard Abundance -Executive Director Fred Meyer Johnson County Historical Society/Irving Weber Days -Director Shaner Magalhaes Iowa Children's Museum - Executive Director Deb Dunkhase; Director of Development & Marketing Fran Jensen GENERAL BUDGET_DISCUSSION Interim City Manager Helling stated staff was preparing budget information in response to outstanding issues raised at the January 8 budget session and the memo will be distributed in a special revised information packet going out on Friday, January 15. City Clerk Karr reported distribution will be the same as the Thursday packet. Council Work Session January 14, 2010 Page 2 DISCUSSION OF AGENDA ITEMS FOR JANUARY 20 JOINT MEETING Majority directed staff to include a discussion of issues for Washington, D.C. lobbying trip to the agenda being prepared by North Liberty. STAFF ACTION: Notify North Liberty of the addition. (Karr) Meeting adjourned 9:45 PM. 5a 6 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/19/10 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Moved and seconded to adjourn to adjourn to executive session to discuss as a public employer, strategy regarding Collective Bargaining with city employee organizations; as such discussion is exempt from the provisions of Chapter 21. The Mayor declared the motion carried and adjourned into executive session. Moved and seconded to adjourn special meeting 7:17 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. s/Matthew J. Hayek, Mayor s/Marian K. Karr, City Clerk ~ ~~,~ a-~~ ~~ Submi~ for publication - 1/20/10. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 8, 2010 Iowa City City Council special meeting, 8:00 a.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Staff members present: Helling, Fosse, Dilkes, Karr, Moran, Knoche, Tharp, Rocca, Wyss, Davidson, O'Malley, O'Brien. Moved by Bailey, seconded by Wright, to make the following City Council appointments: Dickens, Champion to the Rules Committee; Wright to the Emergency Management Commission; Bailey, Champion, Dickens, Mims, Wilburn, Wright, and Hayek as alternate to the Johnson Co Council of Governments; Hayek to the Iowa City/Coralville Visitors & Convention Bureau ending 7/1/10; Bailey, Mims, Hayek, to the Economic Development Committee; Wilburn as liaison and Champion as alternate to the Youth Advisory Commission; Mims to the Chief Elected Officials Board; Wright to the JCCOG Affordable Housing Task Force; Wright to the JCCOG Public Transit Expansion Exploratory Task Force; Wright for a one year term ending 2/1/11 and Bailey for a two year term ending 2/1/12 on the Joint Emergency Communication Center Policy Board; Mims to the East Central Iowa Council of Governments (ECICOG); Champion to the Seats Paratransit Advisory Committee ending 6/30/10 and Dickens to the term ending 6/30/11; Champion to the JC Criminal Justice Coordinating Committee. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wilburn, seconded by Mims, to adjourn special meeting 8:10 a.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 12, 2010 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey (participated electrically), Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Staff members present: Helling, Fosse, Dilkes, Karr, Davidson, Moran, Kelsay, Morris. The Mayor proclaimed Martin Luther King, Jr. Day -January 18, 2010, Human Rights Commission Members Dianne Day and Wangui Gathua, accepting. The Richard W. "Dick" Lee Award was presented to Officer Dennis Kelley by Mayor Hayek and Capt. Lee family members. Moved by Champion seconded by Mims, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to withdraw Item 4c(5), Class C Liquor License for Oscar German dba Sidelines Bar & Grill, for separate consideration: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: December 7, Special Council Work Session; December 14, Special Council Formal Official and Complete; December 14, Special Council Work Session; December 14 Special Council Formal Official and Complete; January 2, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Housing & Community Development Commission -October 22, 2009; Airport Commission - November 17, 2009; Airport Commission -December 7, 2009; Parks and Recreation Commission -November 4, 2009; Parks and Recreation Commission -November 18, 2009; Board of Adjustment -October 14, 2009; Planning and Zoning Commission - October 15, 2009; Historic Preservation Commission -November 12, 2009. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for JH & SC, LLC, dba Karaoke La Reyna, 1937 Keokuk St.; Class C Liquor License for Amber Miller dba Hawkeye Hideaway, 310 E. Prentiss St.; Outdoor Service Area for Amber Miller dba Hawkeye Hideaway, 310 E. Prentiss St.; Class C Liquor License for Star Lounge, LLC, dba Star Lounge, 509 S. Gilbert St.; Renewal: Class C Liquor License for Chinn Restaurant, Inc., dba Aoeshe Restaurant, 624 S. Gilbert St.; Class C Liquor License for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; Outdoor Service Area for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; RES. 10-1, TO ISSUE DANCE PERMIT to Star Lounge, LLC, dba Star Lounge, 509 S. Gilbert St. Motion: Approve disbursements in the amount of $21,525,230.33 for the period of November 1 through November 30, 2009, as recommended by the Finance Director subject to audit. Public Hearings: RES. 10-2, SETTING A PUBLIC HEARING FOR MARCH 2, 2010 FOR THE IOWA CITY HOUSING AUTHORITY'S FIVE (5) YEAR PLAN FOR 2010-2015 AND THE ANNUAL PLAN FOR FISCAL YEAR 2010 AND DIRECTING Complete Description January 12, 2010 Page 2 CITY CLERK TO PUBLISH NOTICE OF SAID HEARING; RES. 10-3, SETTING A PUBLIC HEARING FOR MARCH 2, 2010 TO ADOPT THE IOWA CITY HOUSING AUTHORITY HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE PLAN; RES. 10-4, SETTING A PUBLIC HEARING FOR MARCH 2, 2010, TO ADOPT THE IOWA CITY HOUSING AUTHORITY PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY (ACOP). Resolutions: RES. 10-5, ACCEPTING THE WORK FOR THE NAPOLEON PARK CONCESSION AND RESTROOM FACILITY PROJECT; RES. 10-6, ACCEPTING THE WORK FOR THE WATERWORKS PRAIRIE PARK FISHING PIER PROJECT; RES. 10-7, ACCEPTING THE WORK FOR THE BURLINGTON STREET PEDESTRIAN BRIDGE REHABILITATION PROJECT BRFN-6-7(76)--39-52; RES. 10- 8, ACCEPTING THE WORK FOR THE ROBERT A. LEE RECREATION CENTER ROOF MEMBRANE REPLACEMENT PROJECT; RES. 10-9, ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM SEWER, WATER MAIN, AND PAVING IMPROVEMENTS FOR LOTS 74-80 OF CARDINAL RIDGE SUBDIVISION - PART THREE AND ACCEPTING THE WORK FOR THE STORM SEWER, WATER MAIN, AND PAVING IMPROVEMENTS ADJACENT TO/ON KENNEDY PARKWAY ABUTTING OUTLOT C OF CARDINAL POINTE SOUTH PART ONE, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE; RES. 10-10, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 716 NORTH DUBUQUE STREET, IOWA CITY, IOWA; RES. 10-11, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE AND A PROMISSORY NOTE FOR THE PROPERTY LOCATED 1206 KEOKUK STREET, IOWA CITY, IOWA; RES. 10-12, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A DEVELOPER'S AGREEMENT WITH WESTGATE VILLAS, L.L.C. FOR DEVELOPMENT OF AUDITOR'S PARCEL 2009046, LOCATED AT WEST BENTON AND WESTGATE STREETS, IOWA CITY, IOWA. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of (1) YIELD sign on the northeast corner of the intersection of Tower Court and George Street; Senior Center Commission-Charlotte Walker letters from Jay Honohan, Nancy Wombacher; Matt Hartman regarding Iowa City Veterans Affairs Medical Center Seeks Parking [staff response included]; Mediacom/Sinclair Issue letters from: Dave Huling and Carmela Lovelace [staff response included]; Dennis Willamson regarding Bicycle Trail Sand and Salt [staff response included]; Bob Goodfellow regarding Funding for Summer of the Arts; Mark Amberg regarding Fluoride Inquiry (staff response included]; Joyce Barker regarding City Attorney salaries; Parks & Recreation health care attendants letters from Johnathan Gajdos, Philip Lutgendorf; Clifford Pirnat regarding Parkview property valuations [staff response included]; John Darnauer regarding Mayor selection broadcast [staff response included]; Mark Cannon regarding Miller-Orchard Neighborhood needs. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Complete Description January 12, 2010 Page 3 Moved by Wright, seconded by Champion, to continue consideration of Item 4c(5), Class C Liquor License for Oscar German dba Sidelines Bar & Grill, 320 E. Burlington St. until January 25, 2010. Staff recommends denial. Correspondence from Heather & Oscar German received. Council Member Bailey no longer participating electronically. The following individuals appeared: Heather German and Police Sgt. Kelsay. Individual Council Members expressed their views. Moved by Champion, seconded by Wright, to deny the liquor license for Sidelines Bar & Grill. The Mayor declared the motion to deny carried unanimously, 6/0, Bailey absent. UISG Student Liaison Jeff Shipley thanked Council for the hours spent recently at meetings; supported lower the franchise fee to 1 %; and noted the letter from Mark Amberg re water fluoridation and requested the matter be scheduled for a future work session. The following individuals appeared requested further discussion re water fluoridation: Seth Ream, 425 S. Lucas St.; Sam Hayes, 17 S. Governor St.; Mark Amberg, 2335 MacBride Dr. ;and Kip Sheldon, 316 Mahaska Dr. Moved by Wilburn, seconded by Mims, to accept correspondence from Mr. Hayes. The Mayor declared the motion carried unanimously, 6/0, Bailey absent. A majority agreed to schedule the matter for a forthcoming work session, Charles Jones, 841 Normandy Dr. ,appeared regarding timing for the Lower City Park secondary access road project. Moved by Wright, seconded by Champion, that the ordinance amending the Planned Development Overlay Medium Density Single Family Residential (OPD-8) Zone for Lot 1, Olde Towne Village, located on Westbury Drive, south of Middlebury Road, in Iowa City, Iowa (REZ09-00010), be given second vote. The Mayor asked Council Members to disclose any ex parte communications, and none were reported. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the motion carried. A public hearing was held on an ordinance approving a conditional zoning agreement for Auditor's Parcel 2008103, approximately 25.16 acres of property in the Community Commercial (CC-2) Zone for Westport Plaza, including Wal-Mart at 855, 911 & 1001 Highway 1 West (REZ09-00008). The Mayor asked Council Members to disclose any ex parte communications, and none were reported. Atty. Dennis Mitchell, representing the applicant, appeared. Moved by Champion, seconded by Mims, that the ordinance approving a conditional zoning agreement for Auditor's Parcel 2008103, approximately 25.16 acres of property in the Community Commercial (CC-2) Zone for Westport Plaza, including Wal-Mart at 855, 911 & 1001 Highway 1 West (REZ09-00008), be given second vote. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the motion carried. Moved by Wilburn, seconded by Dickens, to adopt RES. 10-13, APPROVING THE PRELIMINARY PLAT OF WINDSOR WEST SUBDIVISION PARTS TWO AND THREE, IOWA CITY, IOWA (SUB07-00010). Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, that the ordinance amending Title 9, entitled "Motor Vehicles and Traffic," Chapter 3, entitled "Rules of the Road," Section 6, entitled "Speed Restrictions," Sub-section B, entitled "Exceptions", be given second vote. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the motion carried. Moved by Mims, seconded by Wilburn, that the ordinance amending Title 7, "Fire Code", by creating Chapter 5, "Hazardous Materials and Transportation-Related Incidents", to Complete Description January 12, 2010 Page 4 allow for recovery of costs associated with response to hazardous materials and transportation-related incidents, and allow such fees for recovery to be set by resolution, be given second vote. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the motion carried. Moved by Wright, seconded by Dickens, to adopt RES. 10-14, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMS. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Dickens, to adopt RES. 10-15, AMENDING THE BUDGETED POSITIONS IN THE RECREATION DIVISION OF THE PARKS AND RECREATION DEPARTMENT BY DELETING ONE .75 FTE MAINTENANCE WORKER I- POOLS POSITION AND ADDING ONE .75 FTE MAINTENANCE WORKER I - RECREATION POSITION. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the resolution adopted. Moved by Champion, seconded by Dickens, to adopt RES. 10-16, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MERCER PARK AQUATIC CENTER SOLARIUM REPLACEMENT PROJECT to Apex Construction Co. for $196,700.50. Acting Asst. City Manager and Public Works Dir. Fosse present for discussion. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, to adopt RES. 10-17, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM NUMBER 2 TO THE IOWA DEPARTMENT OF TRANSPORTATION COOPERATIVE AGREEMENT FOR THE INSTALLATION AND USE OF AN INTELLIGENT TRANSPORTATION SYSTEM ITS- 7480(333)--25-00. Asst. City Manager and Public Works Dir. Fosse present for discussion. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Mims, to adopt RES. 10-18, APPROVING, AUTHORIZING AND DIRECTING MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT #2 TO THE FEBRUARY 10, 2009 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE NORTH DODGE STREET PEDESTRIAN BRIDGE OVER INTERSTATE 80 PROJECT. Asst. City Manager and Public Works Dir. Fosse present for discussion. Affirmative roll call vote unanimous, 6/0, Bailey absent. The Mayor declared the resolution adopted. Moved by Dickens, seconded by Mims, to establish the 30 day public comment period for the City of Iowa City 2010 Hazard Mitigation Plan from January 13 to February 11, 2010. The Mayor declared the motion carried unanimously, 6/0, Bailey absent. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus a five-year term ending December 31, 2011; Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2010 -December 31, 2015; Appeals, Board of to fill afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Youth Advisory Commission to fill Complete Description January 12, 2010 Page 5 a two-year term for Tate High, January 1, 2009 -December 31, 2010; Youth Advisory Commission to fill atwo-year term for Regina High, January 1, 2010 -December 31, 2011. Applications must be received by 5:00 p.m., Wednesday, January 20, 2010. The Mayor announced the current vacancies: Airport Commission to fill asix-year term March 1, 2010 -March 1, 2016; Civil Service Commission to fill afour-year term April 5, 2010 -April 7, 2014; Historic Preservation Commission for three vacancies, (1) At-large, (1) Summit St representative, and (1) Brown St representative, to fill three-year terms March 29, 2010 -March 29, 2013; Telecommunications Commission to fill three-year terms March 13, 2010 -March 13, 2013. Applications must be received by 5:00 p.m., Wednesday, February 17, 2010. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Champion, seconded by Wilburn to appoint Regenia Bailey to the UNESCO Board of Directors. The Mayor declared the motion carried unanimously, 6/0, Bailey absent. Council Member Champion reminded Council Members of the fundraising musical review for the Shelter House, and encouraged their participation. Council Member Wright reminded citizens of the special election to fill a vacancy on the County Board of Supervisors, and asked everyone to get out and vote. Council Member Wilburn encouraged citizens of various activities planned for Martin Luther King, Jr. Day on Monday. Moved by Wilburn, seconded by Mims, to adjourn meeting 8:30 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 19, 2010 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Fosse, Craig, Davidson, Moran, O'Malley. Moved by Champion, seconded by Wright, to adjourn to adjourn to executive session to discuss as a public employer, strategy regarding Collective Bargaining with city employee organizations; as such discussion is exempt from the provisions of Chapter 21. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried and adjourned into executive session 7:04 p.m. Council returned to open session 7:17 p.m. Moved by Wright, seconded by Wilburn, to adjourn special meeting 7:17 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk