Loading...
HomeMy WebLinkAbout2010-02-25 Info Packet~ i ~~~®r~~ ~III~~ ,~°°~~~ -~...__ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET February 25, 2010 MARCH 1 WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Agenda Packet from the Iowa City Assessor Dennis Baldridge: FY2011 Budget IP3 Memorandum from the Director of Planning and Community Development: March 1 Work Session Discussion on Inclusionary Zoning and Scattered Site Housing Polices IP4 Joint Statement Informal Housing Group [re-distributed by Council Member Wright] IP5 Memorandum from the Community Development Coordinator and the Community Development Planner: Site Location Review for HOME/CDBG Funded Affordable Rental Housing at 2500 Muscatine Avenue IP6 Summary of Pending Work Session Issues MISCELLANEOUS IP7 Memorandum from the JCCOG Human Services Coordinator: FY10 Second Quarter Report of Health and Human Services agencies that receive Aid-to-Agencies funding from the City of Iowa City IP8 Memorandum from the Director of Public Works and the Director of Planning and Community Development: Update: Flood-related activities IP9 District Court for Johnson County -Robert James Hegeman, Plaintiff vs. The City of Iowa City and the City Council of Iowa City, Defendants IP10 Invitation: Discussion on the acclaimed "Teaching the Levees" curriculum -March 4, 2010 Memorandum from City Attorney: Gas 8~ Electric Franchise Fee [Distributed at 3/1/10 Work Session] Memorandum from Interim City Manager: Fire Station No. 4 Project (Distributed at 3/1/10 Work Session] Fair Housing Training meeting by City of Iowa City and Human Rights Commission and Iowa Civil Rights Commission: April 13, 2010 [Distributed at 3/2/10 formal meeting] DRAFT MINUTES IP11 Police Citizens Review Board: February 17, 2010 IP12 Youth Advisory Commission: February 22, 2010 February 25, 2010 Information Packet (continued) 2 IP13 Human Rights Commission: February 16, 2010 IP14 Housing and Community Development Commission: February 16, 2010 ~;~'`~ li`'~ ~ '~~~~~ CITY COUNCIL INFORMATION PACKET -•~...__ CITY OF IOWA CITY www.icgov.org February 25, 2010 MARCH 1 WORK SESSION IP1 Council Meetings an Work Session Agenda IP2 Agenda Packet from the owa City Assessor Dennis Baldridg FY2011 Budget IP3 Memorandum from the Di ctor of Planning and Commu ity Development: March 1 Work Session Discussion on Incl sionary Zoning and Scatt ed Site Housing Polices IP4 Joint Statement Informal Hou ing Group [re-distribute by Council Member Wright] IP5 Memorandum from the Com unity Development Coordinator and the Community Development Planner: Site Locati n Review for H ME/CDBG Funded Affordable Rental Housing at 2500 Muscatine Avenue IP6 Summary of Pending Work Session Is ues MISCEL A OUS IP7 Memorandum from the JCCOG Human Serv of Health and Human Services agencies City of Iowa City IP8 Memorandum from the Director of Publ Development: Update: Flood-related ; Coordinator: FY10 Second Quarter Report receive Aid-to-Agencies funding from the rks aril the Director of Planning and Community IP9 District Court for Johnson County -Robert Jame Hegeman, Plaintiff vs. The City of Iowa City and the City Council of I wa City, Defenda is IP10 Invitation: Discussion on the a laimed "Teaching th Levees" curriculum -March 4, 2010 DRAFT MINUTES IP11 Police Citizens Review ard: February 17, 2010 IP12 Youth Advisory Com ssion: February 22, 2010 IP13 Human Rights Com~ission: February 16, 2010 IP14 Housing and Cory(munity Development Commission: February 16, 2010 1 _ ~ ~ ~=•®. ~ 02-25-10 -~~ ~ City Council Meeting Schedule and IP1 CITY OF IOWA CITY Work Session Agendas February 25, 20,0 www.icgov.org • MONDAY, MARCH 1 Emma J. Harvat Hall 6:30p City Conference Board (Separate Agenda Posted) (IP #2] 6:40p Special Formal -Executive Session (Separate Agenda Posted) ^ Pending Litigation Regular Work Session • Council Appointments ^ Agenda Items ^ Farmers' Market -Parks & Rec Commission Recommendations [Agenda #16] • Multi-Use Parking Facility -Former St. Pat's Parish Hall Site [Agenda #26J • Inclusionary Zoning and Scattered Site Housing ~IP#3] 4~ ^ Proposed Affordable Rental Housing Site 2500 Muscatine Ave (IP#~] ^ Information Packet Discussion Feb 18 & 25] ^ Council Time • Budget Priorities ~ ^ Summary of Pending Work Session Issues (IP#~] • Upcoming Community Events/Council Invitations • Discussion of Meeting Schedules • TUESDAY, MARCH 2 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, MARCH 22 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, MARCH 23 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, APRIL 5 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, APRIL 6 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • FRIDAY, APRIL 9 Emma J. Harvat Hall 8:OOa-5:OOp Special Council Work Session (City Manager Search -Recruitment firm interviews) • MONDAY, APRIL 26 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, APRIL 27 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting ~ - i ~C~i~~`~ ' '""'®'~~ City Council Meeting Schedule and -....._ CITY OF IOWA CITY Work Session Agendas February 25, zo,o www.icgov.org • MONDAY, MAY 10 Emma J. Harvat Hall TBD Special Work Session Special Formal (Continue Work Session if necessary) • MONDAY, MAY 31 Memorial Day Holiday -City Offices Closed • TUESDAY, JUNE 1 Emma J. Harvat Hall TBD Special Work Session Regular Formal (Continue Work Session if necessary) • MONDAY, JUNE 14 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, JUNE. 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JULY 5 Independence Day Holiday -City Offices Closed • MONDAY, JULY 12 Emma J. Harvat Hall TBD Special Work Session Special Formal Council Meeting (Continue Work Session if necessary) • MONDAY, AUGUST 16 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, AUGUST 17 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, AUGUST 30 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, AUGUST 31 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting 2010 Census -Iowa City Moves F'o~wurd I~lt~n YoZr Send It Back www. icgov.org/census OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING February 22, 2010 Dear Conference Board Member: IP2 DENNIS BALDRIDGE ASSESSOR BRAD COMER DEPUTY MARTIN BURKLE DEPUTY The meeting of the Iowa City Conference Board for the public hearing on the Iowa City Assessor's FY 2011 budget is scheduled for Monday, March 1, 2010 at 6:30 P.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. 2. A copy of the February 1, 2010 minutes. 3. A copy of the FY 11 Itemized Budget. If you have any questions about the budget please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Sincerely, J~~I ~w~G~Q~ Dennis Baldridge Iowa City Assessor 913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 February 22, 2010 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Monday, March 1, 2010 at the Iowa City Civic Center. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2011. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of February 1, 2010 Conference Board meeting. 4. Public Hearing on budget. 5. Adopt budget. 6. Other business. 7. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD MINUTES February 1, 2010 Iowa City Conference Board: February 1, 2010, at 6:30 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Matt Hayek presiding. Iowa City Council Members Present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn and Wright. Johnson County Supervisors Present: Harney, Neuzil and Rettig. Iowa Cit~School Board Members Present: Cilek. Others Present: Baldridge, Burkle, Comer, Helling, Dilkes, and Karr. Digital Recordin :February 1, 2010. Chair Matt Hayek called the meeting to order and Clerk Dennis Baldridge called roll and stated that a quorum was present, but the Schools, having only one member present, will not have a vote recorded. The City (Champion) moved to accept the minutes of the last Conference Board meeting, February 23, 2009, the County (Harney) seconded and the motion carried 2/0. Iowa City Assessor Dennis Baldridge presented his FY ' 11 Assessment Expense Fund budget. The increases are $10,190 fora 2.8 percent cost-of-living increase in salaries, $790 for an increase in FICA, $1,888 for an increase in IPERS, $5,640 for an increase in health insurance, $600 for an increase in Board of Review salaries, $4,800 for an increase in postage, an alternate year expense, $3,500 for an increase in printing, also an alternate year expense, and $1,000 for in increase in data processing services from Johnson County. The increases are offset by a $425 decrease in longevity pay, a $3,000 decrease in software maintenance and a decrease of $10,671 to the auto replacement fund, which is being moved to the Special Appraisers Fund. Two options were presented for the Special Appraisers Fund. If a reappraisal firm is contracted for a reappraisal of all residential property in Iowa City, the increase would be $275,000 for the reappraisal and $12,171 for the auto replacement fund. The reappraisal expense would continue for three years for a total of $825,000. If an additional appraiser is hired as a permanent employee for an in-house residential reappraisal, the increase would be $70,000 for salary, benefits and equipment and $12,171 for auto replacement. The reappraisal options were discussed and there was a general consensus that an in-house appraiser should be hired. Since the new employee would not be hired until the second half of the fiscal year it was suggested that the first year expense be reduced to $35,000. The City (Mims) moved to approve the budget for publication with $35,000 for the new employee and set the public hearing for March 1, 2010 at 6:30 PM at the Iowa City City Hall. The County (Harney) seconded and the motion carried 2/0. The vacancy on the Iowa City Board of Review has been advertised and there was one applicant. It was moved by the County (Rettig) to reappoint Jane Downer to the Board of Review for asix-year term ending December 31, 2015. The City (Dickens) seconded and the motion carried 2/0. Two vacancies on the Iowa City Assessor's Examining Board have been advertised by the City and by the County and there was one applicant for each. It was moved by the City (Bailey) to appoint Karin Franklin to the Examining Board for a six-year term ending December 31, 2015. The County (Rettig) seconded and the motion carried 2/0. It was moved by the County (Rettig) to appoint Michael Kennedy to the Examining Board for asix-year term ending December 31, 2015. The City (Bailey) seconded and the motion carried 2/0. There being no other business it was moved by the City (Dickens) and seconded by the County (Rettig) to adjourn at 6:54 P.M. Dennis Baldridge Clerk, Iowa City Conference Board ITEMIZED BUDGET -ASSESSMENT EXPENSE FUND EMPLOYEE EXPENDITURES FY 2010 FY 2011 INCREASE FY 2011 I NCREASE SALARIES (Original) (Revised) CITY ASSESSOR 87,060 89,500 2.80% 89,500 2.80% FIRST DEPUTY 73,990 76,070 2.81% 76,070 2.81% SECOND DEPUTY 69,640 71,600 2.81% 71,600 2.81% REAL ESTATE CLERK 47,710 49,050 2.81% 49,050 2.81% CLERK/APPRAISER 41,720 42,890 2.80% 42,890 2.80% CLERK/ACCOUNTING 42,700 43,900 2.81% 43,900 2.81% APPRAISER (HALF YEAR) 0 0 22,500 N/A LONGEVITY 3,275 2,850 -12.98% 2,850 -12.98% SUBTOTAL $366,095 $375,860 2.67% $398,360 8.81% EMPLOYEE BENEFITS EMPLOYER SHARE: FICA 29,830 30,620 2.65% 32,350 8.45% EMPLOYER SHARE: IPERS 25,930 27,818 7.28% 29,390 13.34% HEALTH INSURANCE 80,560 86,200 7.00% 93,400 15.94% SUBTOTAL 136,320 144,638 6.10% 155,140 13.81% TOTAL EMPLOYEE COST $502,415 $520,498 3.60% $553,500 10.17% OTHER EXPENDITURES LEAVE CONTINGENCY $10,000 $10,000 0.00% $10,000 0.00% BOARDS BOARD OF REVIEW 13,800 14,400 4.35% 14,400 4.35% BOARD OF REVIEW EXPENSES 200 200 0.00% 200 0.00% CONFERENCE BOARD 0 0 0 0.00% EXAMINING BOARD 30 30 0.00% 30 0.00% SUBTOTAL $14,030 $14,630 4.28% $14,630 4.28% OFFICE EXPENSES MILEAGE & AUTO 2,300 2,300 0.00% 2,300 0.00% OFFICE SUPPLIES 3,500 3,500 0.00% 3,500 0.00% POSTAGE 1,200 6,000 400.00% 6,000 400.00% TELEPHONE 1,000 1,300 30.00% 1,300 30.00% PUBLICATIONS & SUBSCRIPTIONS 700 700 0.00% 700 0.00% PRINTING 500 4,000 700.00% 4,000 700.00% INSURANCE 3,800 3,800 0.00% 3,800 0.00% EQUIPMENT PURCHASE 3,400 3,400 0.00% 3,400 0.00% EQUIPMENT MAINTENANCE 200 200 0.00% 200 0.00% UNEMPLOYMENT 2,000 2,000 0.00% 2,000 0.00% DATA PROCESSING SERVICES 14,000 15,000 7.14% 15,000 7.14% SOFTWARE MAINTENANCE 23,000 20,000 -13.04% 20,000 -13.04% BONDS & WORKER'S COMPENSATION 1,500 1,500 0.00% 1,500 0.00% AUTO REPLACEMENT 10,671 0 -100.00% 0 -100.00% COMPUTER REPLACEMENT 2,500 2,500 0.00% 2,500 0.00% SUBTOTAL $70,271 $66,200 -5.79% $66,200 -5.79% PROFESSIONAL EXPENSES SCHOOLS & CONFERENCES 10,000 10,000 0.00% 10,000 0.00% DUES 2,000 2,000 0.00% 2,000 0.00% SUBTOTAL $12,000 $12,000 0.00% $12,000 0.00% TECHNICAL SERVICES LEGAL FEES & EXPERT WITNESSES 52,000 52,000 0.00% 52,000 0.00% AERIAL PHOTOGRAPHY 2,500 2,500 0.00% 2,500 0.00% APPRAISAL SERVICE 600 1,000 66.67% 3,000 400.00% SUBTOTAL $55,100 $55,500 0.73% $57,500 4.36% TOTAL OTHER EXPENDITURES $161,401 $158,330 -1.90% $160,330 -0.66% TOTAL ASSMT EXPENSE FUND BUDGET $663,816 $678,828 2.26% $713,830 7.53% UNENCUMBERED BALANCE -$52,002 -$90,077 -$81,326 TO BE RAISED BY TAXATION $611,814 $588,751 -3.77% $632,504 3.38% ITEMIZED BUDGET -SPECIAL APPRAISERS FUND EXPENDITURE FY 2010 FY 2011 MAPPING & APPRAISAL 7,666 7,666 CAR REPLACEMENT 0 12,171 RE-APPRAISAL FUND 0 0 APPRAISAL SERVICE 14,452 14,452 COMPUTER REPLACEMENT 0 0 TOTAL BUDGET $22,118 $34,289 UNENCUMBERED BALANCE -$22,118 -$25,414 TO BE RAISED BY TAXATION $ - $8,875 GRAND TOTAL TO BE RAISED BY TAXATION $ 611,814 $ 641,379 MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 2,732,575,960 X .00027 $737,795 IPERS & FICA FUNDS $61,740 UNEMPLOYMENT COMPENSATION & TORT LIABILITY $4,000 MAXIMUM SPECIAL APPRAISERS FUND 2,732,575,960 X .000405 $1,106,693 MAXIMUM ALLOWED WITHOUT STATE APPROVAL $1,910,228 MAXIMUM EMERGENCY FUND 2,732,575,960 X .00027 $737,795 (requires State Appeal Board approval) MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2009 $2,648,023 FY PRIOR YEARS LEVIES AND RATES ASSESSMENT EXPENSE FUND SPECIAL APPRAISERS FUND AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE TOTAL LEV 1995-96 303,281 0.20446 30,000 0.02023 0.22469 .1996-97 319,513 0.2045 17,000 0.01088 0.21538 1997-98 318,270 0.19946 52,834 0.03311 0.23257 1998-99 318,699 0.19269 184,357 0.11146 0.30415 1999-00 341,910 0.19784 352,508 0.20398 0.40182 2000-01 359,341 0.19823 180,293 0.09946 0.29769 2001-02 396,829 0.20636 6,442 0.00335 0.20971 2002-03 403,136 0.20694 4,426 0.00227 0.20921 2003-04 412,379 0.20818 10,051 0.00507 0.21325 2004-05 470,398 0.22926 15,728 0.00767 0.23693 2005-06 472,050 0.22525 25,995 0.01240 0.23765 2006-07 529,702 0.23164 0 0 0.23164 2007-08 603,916 0.25868 4,792 0.00205 0.26073 2008-09 611, 955 0.24917 1, 540 0.00063 0.24980 2009-10 610,776 0.23848 0 0 0.23848 2010-11 632,504 0.23472 8,875 0.00325 0.23797 r ~•~~,:,®r~r C(TY OF IC>WA CITY IP3 ~III~~~ EMCJRA M Date: February 24, 2010 To: City Council From: Jeff Davidson, Director of Planning & Community Development `=~~~~2" Re: March 1 work session discussion on inclusionary zoning and scattered site housing policies On several occasions since 2006 the City Council has discussed the concept of inclusionary zoning, also known as inclusionary housing. This is a term which refers to a zoning ordinance requiring that a given share of new residential construction be affordable to persons of low and moderate incomes. The purpose of our discussion on March 1 is to determine if there is a majority of the City Council that would like to commence a process which could lead to adoption of an inclusionary zoning ordinance for Iowa City. The inclusionary zoning work item which we will be discussing on March 1 was added to your pending work session list at the request of Amy Correia, the City Council's representative on the original JCCOG Affordable Housing Committee. Placing the item on your work session agenda was an effort to see if Iowa City wished to pursue an inclusionary zoning policy, even though other JCCOG entities did not appear inclined to do so. The term inclusionary zoning implies that such an ordinance seeks to counter exclusionary zoning practices, in which low cost housing is excluded from certain areas through the zoning code. Up until the mid-twentieth century, housing developments typically included a full range of housing options. The post 1950s era has been characterized by suburban development which is typically more homogenous than the central cities they encircle. Beginning in the 1950s, many suburban communities enacted local zoning ordinances intended to preserve the character of their communities by excluding certain housing types. A typical exclusionary zoning practice would require large lot sizes or setbacks which would prevent affordable housing from being constructed. This had the effect of shutting low and moderate income families out of desirable suburban communities, and concentrating low and moderate income housing in inner city areas. A typical inclusionary zoning ordinance would place deed restrictions on 10 to 30% of the new homes constructed in a development in order to make the cost of the housing affordable to low and moderate income households. "Low" and "moderate" income is generally defined as a percentage of the County Median Income for a particular family size. For example, if an inclusionary zoning ordinance targeted 2-person families in the 60% to 150% of County Median Income range in Johnson County, this translates to families making $36,480-$91,200 per year. Mixing affordable housing and market rate housing in the same neighborhood is seen as beneficial by those who advocate adoption of inclusionary zoning ordinances. Inclusionary zoning is a tool used throughout the United States which helps provide a wider range of housing options to persons of low and moderate income than the market may provide on its own. The Iowa City Comprehensive Plan includes specific language encouraging a mix of housing types and income levels in neighborhoods. An inclusionary zoning ordinance would be one way to take the Comprehensive Plan language a step further and require new neighborhoods to have a diversity of housing. It has been suggested that zoning which does not provide for a variety of housing types in a neighborhood contributes to the existence of concentrated neighborhoods of low income housing. When an inclusionary zoning ordinance is effective, it reduces the concentration of low income housing in large districts which may become identified as undesirable. This has been a concern of the Iowa City Community School District as it grapples with its redistricting plan. There are many examples of inclusionary zoning ordinances. Variables can include: • Mandatory vs. voluntary ordinances. Communities may offer zoning bonuses, expedited permitting, reduced fees or cash subsidies for developers who voluntarily build affordable housing. • Requiring a percentage of the units in a single development to be dedicated as affordable housing. This varies substantially across the United States, but typically ranges from 10 to 30%. Allowing affordable housing to be built offsite. Some programs allow affordable housing to be built in a nearby neighborhood. • Allowing fees to be paid in lieu of building inclusionary housing. This provides a revenue stream for affordable housing that is built offsite. • Requiring that inclusionary housing units be indistinguishable from market rate units. This is typically accomplished by making affordable units smaller, or assembled in multiple unit buildings with design features that are consistent with adjacent single family buildings. Price restrictions attached to inclusionary housing units, which limit allowable appreciation. Price restrictions assure that housing remains affordable over time; however, price restrictions are controversial because preventing price appreciation in a housing unit removes a key incentive for homeownership. Advocates for affordable housing contend that inclusionary zoning produces needed affordable housing and creates income integrated neighborhoods. Detractors of inclusionary zoning contend that it is an indirect tax on developers which will discourage them from building. Attached is a list of some of the more than 200 communities in the United States which have some sort of inclusionary zoning provision. Scattered site policy. A specific issue associated with inclusionary zoning ordinances is scattering the sites of low and moderate income housing units. Several years ago the City of Iowa City formed a special subcommittee of the Housing and Community Development Commission to address the scattered site issue. This subcommittee, chaired by Matt Hayek, produced useful information but did not result in any formal changes to the City's affordable housing policies. Evidence shows that a scattered site affordable housing policy will not occur voluntarily. Without an inclusionary zoning ordinance that mandates a scattered site housing policy, there will tend to be a concentration of low income units in particular neighborhoods. Some of these neighborhoods may become associated with high crime rates and slum conditions, whether by perception or confirmed with factual data. A common controversy associated with inclusionary zoning is for homeowners to contend that their property values will be reduced if low and moderate income families are given access to their neighborhoods. You recently received a petition in your February 16, 2010 meeting packet from an east Iowa City neighborhood making such a contention. A subdivision proposal in west Iowa City six months ago resulted in discussion of a mix of housing types that would accommodate a range of income levels. The developer stated that the introduction of affordable units in the development would make the market rate units difficult to sell. At the other end of the spectrum, the Windsor Ridge development in east Iowa City is an example of a developer making a commitment to a range of housing types in a single development. Windsor Ridge includes 12-plexes, townhouses, duplexes, and several single family building types which 2 accommodate a range of income levels in this neighborhood. All housing types are integrated into the pre-planned neighborhood in a manner that is well thought out and shares amenities such as the public trail system and park system. For sale housing units in Windsor Ridge range in price from $127,000 to well over $500,000. JCCOG committees. The Johnson County Council of Governments (JCCOG) has formed two affordable housing committees since 2008. The first consisted of elected officials from each JCCOG entity. They held two meetings and produced a final report which was distributed to the Iowa City City Council in May of 2009. The report included nine action steps and was not formally acted upon by the Iowa City City Council, or any other JCCOG communities. The nine action steps are based on Iowa City's 2007 Metro Area Affordable Housing Market Analysis. A second JCCOG Affordable Housing Committee was formed in 2009 and consists of local government representatives, private developers, and affordable housing officials, rather than elected officials. They meet quarterly to discuss affordable housing policy initiatives. The goal of this committee is to recommend a set of affordable housing policies and initiatives to JCCOG member governments. Steve Long is Iowa City's representative. Conclusion. Adoption of an inclusionary zoning ordinance would provide a tool to increase the number of affordable dwelling units in Iowa City and provide for a scattered distribution of those units. The goal of your March 1 work session is to determine If there is a consensus of the City Council to proceed with such an ordinance. If there is, it would be appropriate to refer it to the Urban Planning Division for preparation of research for the Planning and Zoning Commission and Housing and Community Development Commission. This would be a complex process involving substantial community input. If you do not wish to take such an action you will continue to receive information from the existing JCCOG Affordable Housing Committee. cc: Dale Helling Steve Long Bob Miklo John Yapp ppddi rlmem/I ncl usiona ryZoni ng. doc 3 FAIR! Affordable Housing Task Group 9/10106 GA.GK Examples of Communities with Inclusionary Housing Programs Population figures taken front 2000 census, unless noted otherwise NB Iowa City population = 62,220 in 2000, 62,887 in 2005 Queens, New fork (2~) Mandatory 4o units rtxiuccd P Pennencm - I s of tied to subsidized '; Incamc Tarccf < 80%AMI (570,000 fora I 20°'° Off-sdc lowhnn ptmuncd Pop.2,229,379 (passed August 2006) Ctnancing ~ tamil of four i Y ) 1,300 tmiu pfoduad SS yeah Cor ~~ l0+ uaiU ~~ In-lieu fce Sao Diego, California (1992 expended 2003) Manduory and platuted 10 ytan for Incane Tercet: Rmud units <65 % of dte ° 10°/. Off-sift location perntined , sales, 30 yen /. AMl AMI; owtarnoccupied al <_ 100 Pop 1,223,400 ~~'~ in-lieu with itsceetiva Fairfax County, ?,300 units produced IS yeah for sales ; Threshold, 50+ unt[s that need public action income Tarttets~ Z3 rental for households < In-Ceti fce m "exceptional cases" wl Virginia Mandatory' and plarmrd ZO years fur 70%AMI, I~ rcntal for households < SO°/ ~ 6.5-12.5°'o tin-vte a physically impossibly c ! (1990) rentals AMI. Sale units for households at < 70°/ i finannally infeasjble ~; Pop'. 1,041,200 (2005) i 5433.000 in-lieu .ghll. l0 years 12.5-1So~ brlieu f« Moetgornery County, Over 1 I,S00 units 1 I-~ yam' portion of 7~tr ;h~Q: 35+ soots PHA mry Off-site location ptrmittod in a f hLryiaad (1974) Mattdattxy Prods appreciated Ilacottx Tuaet: < ti5 % AM] ptuchue 33%. low- a cootiguoes plaruting area i d ill P 873,341 op' resale P^« Pud and fled ~. 9~r ents w ooi tttodente-income mi i for-profits rrtry n cos abk to a tad bous WY ~ 8 to county purchuc 7% __ - In-lieu fce San Francisco - eshold S+ units - ' 21 a units produced California (1992, j Mandatory f 743 units planned SO years Income Tueet: < 80°0 .4M1 (or rentals, < I5•.o Off-srte location pennined wtthm 1 but the affordable housing requircn expanded ?002) 120".'o Alf] for sal et increases to 20°i. Pop. 776,7]3 i ~ I Threshold: 10+ units Bosto0. MauachusetLS 326 units prnductd Irtcome Tarett: Half targeted to < 80% In-lice f« (2000) Mandatory 30 yeah AMI; remaining priced between 80 and 13% qff-rite ltxation permitted if IS•/. c Pop: 589,141 54.8 million in-lieu 120SL AMl (average must be 100°/. AMI) unit: arc affwdablc Denver, Colorado Mandatory for residemial salts ' ~ ~ Threshold: 30+ units in for-salt ~ developmrnts Sales. 10% In-lieu far i200>I 4'olumary for IS years 3 395 units produced Incorpg Tareet Sales at g0°%to 93°./o AA11; Rcnialr 10°:6 Off-site location permittd Pop SSd G3G rentals rentals at GS% -85 % Abll • See glvssan fnr definitions of terms FAIR! Affordable Dousing Task Group 9/10/06 GA.GK Examples of Communities with Inclusionary Housing Programs (continued) or single-fan si Dedicate land ofT- Threshold: 10+ units at one location i ~s o Sacramento, California Rte) ~ hlandarory m new 6S9 units produced I 30 years Income Tared 1.3 of units priced between ISi. Offaitt location permmed if there growth areas 50 utd 80°.0 AMI, rrntatmng 23 of units msufTicront land zoned mulupk-fam Pop. 407,018 I priced at < SO°/ A.~.11 ~ the development sift So yeas for rentals With R•tala, Mad'uon, Wisconsin (2006) Matsdatory• No units produtxd ownermwt mmbtuse tlx 7WcsltolQ'IO+~~ <ti0% AMI for rwta~ < Incostx untq~ 15Y• In-lieu fee Pup: 208,052 (posed 2006) city fora 8p°/,AMI fttr owner occupied ptacetttage of tow warn[: I - In-htu payment to AtTordable Hou~ i Loudoun County, ~ IS years for 5(>+ units ~ Ftutd Virginia (1993, 2000) Mandatory ~, I, 195 units by ?005 sales, 20 ytus lncomt tarstcf 30.50% AMI for rental, ?0- ~~ 6.5 ~° Case-by-cast constderanon of off- Po :169,599 p for rentals 7o°iA),gl for owner occupied location No threshold lrvitse, California (1978) 4.150 units produced and tanned p 20.30 tan, Y ° Income 7u¢et: S/• trf the [[nits for households In-lieu ftc Mandatory in 2007 dePrndsn8 on earning < 50°h of dsc County Median lncomt; Mandatory; Otlter sltcrnativcs to vn-site unit Pop: 143,072 8 million in-lieu 53 fusstscin8 SK glad l0 51-80°h CMl; and S% clad ~ d+8 ~8 IS%of nll amts . to 80.120°.(, CM1 ' C'ambridgq ; 193 unto produced and eshald. 10+ units In-Gtu fee ti develops demonstrat I i Massachusetts 1998) ( ~, i Mandato m 1999 planned I IS u Unknown 'si~tifieant hardship." ° i Pop 101,]55 ~ I ~6.AM1 Utcome Tareec 65% to e0 t New York City, New [lggmc Ur>;ct twtioru: York: Hudson Yards & 900 traits anticipated 6 2054 < 80%AMI OR Ofl=site locarion permitted, but on-t Greeapolat- WiII-taasburg (2005) Voluntary , ~ Esc areas Pes°t°rst°t 10°h < 80%+ ISYo < 125°/. AMI OR prioritized per. p i0%L 80%and 20%< 175%AM[ ____.___. ! In-beu fee i 20"'° or 1 unit if Off-site location pemuncd ~ Boulder, Colorado \1andalory m 2000 ' 56 units induced p Th-fir hold: No threshold ~ Permanent des•Nopment = Land dedicnion (1980) lncQmc Tarecr < 80°'0 AMI < 5 units Urdicate rststing amts Pop'. 94.67? Must construct %, of rryuued tin Semi-mandatory Setts has anri_saob 225 units produced Newton, MassachwetU ordinance, zoning rags ovcrriddrn if ,~Op,000 in_lieu Threshold: 2+ units Itrheu tee if < 10 units (1977, revised 2003) 25%tiniu are TM anU•snob Pcmuncnt < 50%. AMI Iriwmc Tar¢cr I S% Off•site location or rdsabilitatic Pop: 83,829 affordable ordnui~ ~ . permincd produced twice sa Drvelopss can many uttiu j (ouow either I ordinance ,- jA _ ~. • Ser glossary for dcfinuton n(trnns FAIR! Affordable Housing Task Group 9110/06 GA.GK Examples of Communities with Inclusionary Housing Programs (confinaetl) l.ongmant, Colorado [995, e< andcd 2001 ( p 1 Mandatory 9g9 amts produced and 10 years fUr sale, Threshold ~o threshold Income Tarnct SQ°'6 AMI for salts acrd 5[W,e In-Ucu fcc l0°<of all units 'Oft•sttc location is considered nn a ca tanned P 2D years for renlxls Ai<tl for rentals case basis in anncxa[ion areas Pop 71 093 I)rrvls, CA (1990) 1,500 uniq produced, • S+ units l0% ltdev<Ioper proves hardship Mandatory partly through land Permanrnl Income Tarnet' < 50% AMI for 217 uuits, 30- land dedication Pop: 60,308 - ---- dedication 80%AMl for Sr7 traits IS°~omulnplo 1 l~r~gi jd~ I5+ units, bu[ projects under I S family residcntial ' uniu for very- low-and'or low- d units must pay an in-heu far mconte Off•site location pcrmmc Pleasanton, California 562 units produced ~ households: Land dcdicaaon pnginally voluntary• ~ (lam 1970s) Mandato in 2002 and plmmcd ~ ~ t l nknowm income Tazeer Very-low-. IUw•, and moderare- [ncome 209'° single- In-lieu f« f ry ', Pop. 63.654 514 million m•lieu j houscholds (based on fil;D defini[ion) or i fatmlyunits, vep•- Imo-. low-, ~ and.'or modera[r ; i ncome houscholds (HUD defnutions) ---- - -- 11%in dcvclopmcnu targeted Dyer Santa Fe, Kew Mezko Threshofd: No threshold 1209E AMI only pernitted in tau of econon (1 `~) Mandatory in 2005 112 units produoed Unlmown Itscorne Tung: 80% to 120'Yo AMl 16K is ~d~P Pop: 62,603 and planned dsvekpments targeted aver 200% AMI ' South San Francisco, Cslifornia (2001) Mandatory ~ Thnshold: S- units Income Tar¢er 50-60°i .4MI for 2r5 Uf units. '. 2~~° In lieu fee '-0°'r off-site lucenon prrmirrc Pop 1,0,552 g0.120°~o AMI far 3r5 of units Chapel Hill, North Carolina (2000) voluntary 162 units produced Unpp~ Tltrestsold: S+ traits (ncpnK Target: low- and moderate- income 15% In-lieu fee and off-site constructi negotiated on a tau-by•cau bu Pop'. 48,715 f 178,000 in-lieu Isonetholds (HUD definition) - 10.150,0 depending on the average salts Developmem Rcvtew Board can E Threshold 5+ for new construction prn}acts, price of pro~ccl permission to build efTordahle amt ~ ,Burlington, Vermont ~ ~ units in a ~ 10+ far adaptive reuse or comrorsion of non- development the site. but density bonus is revoked ar ' aside increases to 1.25 limes dte nu (19`10) Manderory 150 units produced ~ 99 yeazs rrsidenbal to rrsidenlial projccU ~ less affordable a ~ odtcrwtse required, develolxrs u[ Pop 38,889 Incoptt Target : 5"o A~11 Cor remali and develUpmeM is. allowed to build affordable units u1 •a759a .ASTI for sales the higttrr the if [he protect is located to a weteh i afi'ordablc zoning dtsotct ' ~ reyuirement is ~ lap [U ?5°'~) • Sec glossan for defuuumts of teams FAIR! Affordable Housing Task Group 9/10/06 GA.GK Examples of Communities with Inclusionary Housing Programs (continued) ~'oluntaq~, but ugh[ t IOYo very loo Morgan Hill, California growth managcmcnt policy limits building 300 units in 26 years I 30 years income, 20°/ low urtknowtt income, m 50°0 Pop'. 77.5% permits without senior affordable housing _ ~__ -- Threshold: 5+ [mils Ttrt:omc Ttu~: Pemranent for Sales - 50'/.must be sold to bw-income In-lice ftx Ilighlaad Park, Illiuoia ~~ households, averaging X65%. of dtc AMI; (2003) Msrtdatory 6 produced remaining [mils target, tin avenge. 10(1•h of 20•/. Off-site location pumittcd Pup 3l 365 25 yeah for rentals ~ AMI. band donation Rrntsla - 73%. target 0.505: AMl, 33•/. W8R S N6 -80'Yo AMI, and 33•/ target 81•/ Izai. AMT Lexington, Masaachusetu ~ unknown ~s '~-4~ 5-00%, depending on Off-site I«auon permitted (1985, updated 1998) Voluntary Permanent Incoms Tamer, Low to modrrate income, alternative Pop'. 30,375 depending on altemative chosen chosen South Kitsptvwa, Rhode No units produced 6+ t>rli6 ~~-~' 2pry Island 2006 ( ) Mandatory (passed August 2006) ~ tears Income TarteeC Low to rpoder4e income , Pop: 27, 921 -___ 12.3°.o for new ' Threshold 8- units must build on site (less ., developmrnts ~ I than 8 units can tither paV in-lieu fee or cvapl fsrmhouse Davidson, North Carolina 1 I build off-atte) cluster, lmw- In-Ilea fee or off-site 1«auon perm ' (2002) Mandatory 230 units approved Unknown I Income Tercet. 305o fnr hmuuholds earning Impact for ro eels wish less Than 8 uni subdlvuion, end I p f Pop 7, I39 ~ SG% median family income', 705'o Cor consm ation I i households coming ~StP%h1Pl easemem j _ subdn'tstnns * See glossary for definitions of terms ~. 2010 FE8 f ~ ~z~ ~. Q ~~ c~tY ~t..W~t (OVA CITY.I~~F JOINT STATEMENT Informal Housing Group Johnson County, Iowa May, 2008 IP4 In September, 2006, the undersigned group of individuals, representing private business, nonprofit, and citizen groups interested in housing issues in Johnson County, began meeting on a regular basis. As stated in a letter to the Iowa City Council dated October 3, 2006, we believe that "Creating and sustaining an adequate supply of affordable housing..... is a community issue and requires a community commitment. And while there is no one solution, it is our shared belief that one important and very necessary preliminary step is for the builders and providers of housing, along with interested community participants, to come together and discuss the issues and identify the challenges." Over the course of the year, the group has met and considered a variety of issues surrounding the housing market in Johnson County. We have listened to each other's perspectives, learned more about the challenges and opportunities in our community, and identified issues on which we have consensus. Our discussions have been honest and wide-ranging. 1. Our Commitment We discovered early in the process that even professionals who work with housing can have difficulty defining "affordable housing" and arriving at recommended solutions. Housing is a huge topic covering a wide range of issues. Making sure that individuals and families are able to obtain decent, affordable housing in safe and stable neighborhoods is a mutual goal. Our commitment is to work toward a regional housing policy with flexible incentives that will result in an increased number and variety of affordable rental units and home owner options for families in our area. (Re-distributed at the request of Council Member Wright) 2. Definitions We agreed to use the national standard that a household is "cost burdened" when it has to spend more than 30% of its gross income for housing related expenses. We focused on households with income at or below 110% of the area median income. In Johnson County, for a family of four, this is household income of approximately $80,000 and below. Apartments, zero lots, townhomes, condos, and single family homes, as well as modular, mobile and manufactured homes are all part of addressing the area's housing needs. 3. Regionalism We agree that our area communities and residents are not isolated entities. People's lives are not confined to any one jurisdiction. Each community struggles with affordable Housing Statement Page 1 of 11 housing issues and it will take a regional approach to find larger and more long lasting solutions. We agree that housing is an important aspect of our regional economy and is most effectively addressed as a regional issue. Because private interests (homebuilders and nonprofits) work in multiple jurisdictions, a regional housing policy would simplify and streamline the development process. We encourage local jurisdictions to work together with private interests to develop a workable housing policy. Lack of regional cooperation, however, should not discourage jurisdictions that are interested in moving forward with specific plans. 4. Issues Not Addressed Our group has chosen to focus on issues surrounding the creation and preservation of permanent, stable, affordable housing. A number of related issues, including chronic homelessness, mental illness, disability and domestic violence, significantly impact housing issues for individuals and families, but have not been addressed by our group. 5. Variety of Resources Needed We agree that there is no single solution or "tool" that can be used to address the housing needs of various populations. Having a variety of resources and options available can help local government and private interests tailor efforts to specific communities and neighborhoods. 6. Measuring Success As the resources and tools are developed, we agree that it is important for communities to identify measurable goals that can be evaluated by objective criteria. For instance, identifying a specific number of affordable rental units that will be developed or redeveloped within a certain time period gives staff and development interests the possibility of planning to"meet those goals and public interest groups with a means of holding both public and private interests accountable. 7. Public Opposition Public perception, or NIMBYism ("Not In My Back Yard") will be a factor when efforts are made to produce workforce and supportive housing opportunities. Political decisionmakers are understandably affected by neighborhood opposition. Private interests, including the development community and citizen interest groups such as the religious community, working together can help create more public support and pressure to encourage these efforts. 8. Monitoring The housing market, like the local economy, is constantly changing. Therefore, any program or policy that is implemented should be reviewed on a continuing basis in fight of changing circumstances. © ~„ ~' ~ ~~ Housing Statement =f ~-~ ~ ~- :~` ~~' Page¢~of 11 9. Credit Issues Credit history and financial literacy have a significant effect on the ability of households to keep and maintain their homes. One time events such as large medical bills, loss of a vehicle, temporary loss of employment, etc can put households in jeopardy. We encourage both the public and private sectors to develop educational programs that will teach budgeting and financial management and credit issues to a broad cross section of people including high school and college students. Successful collaborations like that between the Iowa City Area Association of REALTORS® and the Iowa City Housing Authority should be encouraged and expanded. 10. Housing Goals In general, we agree that scattering housing types and densities can create more diverse neighborhoods. It can also have the unintended consequence of isolating households that may depend on public transit. Creative collaboration between communities and developers can result in more dense or affordable sections of developments being "clustered", making it more feasible for local governments to extend transit services. 11. Many Partners The need for affordable workforce housing is an issue of economic and community vitality. Therefore, communities should look for ways to involve a wide spectrum of community stakeholders. In particular, the University of Iowa has a huge impact on the housing market in Johnson County, not only because of the student population, but because of its role as the largest employer in the area. The University should be challenged to be a partner in increasing the number of affordable housing units in our regions. Opportunities should be pursued that would allow business interests to contribute to housing programs that help foster a stable workforce, which in turn promotes stable neighborhoods and schools. ^ Utility companies could revise easement policies and limitations in order to help reduce development costs. ^ Financial institutions could provide incentives for pre-development and construction loans. Programs to increase the pool ofpre-approved potential home buyers could be created and/or expanded. ^ Investors could look at local tax credits as a financially lucrative and community- based investment option. ^ More landlords could participate in the Section 8 program. ^ Private developers can work toward developing and marketing diverse neighborhoods. 12. Sectors d Each of the sectors represented by our group has a role to play, and specific e°,~pertiscand resources to bring to the development and preservation of affordable housing' A. Private business/development interests: Homebuilders, realtors, final ~ ~~ institutions and other private sector interests have a number of skills-a~~ `~D ~ °{~; ~ `~ Housing Statement Page ~f 11 opportunities that can be used to assist a community in developing and implementing housing policy and goals, including: ^ First hand knowledge of the market conditions and consumer demand. ^ Expertise in construction, rehabilitation and development. ^ Knowledge and understanding of city processes and requirements. ^ Ability to monitor mandates that affect housing. ^ Ability to work directly with consumers to provide financial education and plan for housing needs. ^ Ability to provide technical assistance to nonprofit housing entities. ^ Ability to market housing opportunities to the community. B. Nonprofits: Entities that develop and operate housing for low income households, as well as those that provide services to targeted populations, also have unique skills and resources, including: ^ Access to certain forms of public funding, including city, state and federal funds. ^ Knowledge of federal and other funding regulations and compliance issues. ^ Access to charitable contributions and grant funding. ^ Experience managing multiple sources of financing for a single project. ^ Community volunteers and access to service.clubs and churches. ^ Experience and contact with specific populations and income groups. ^ More flexibility than public entities. ^ Strong boards of directors who are willing to act as community activists and supporters. ^ Significant experience in construction and rehabilitation. C. Citizen interest groups: Housing initiatives will not be successful if there is not -~' puj~ic input and support. Community groups, including neighborhood c~ .~ss`~ciations and civic and religious organizations, have a crucial role to play, ding: -~-~~ Welcoming people into our neighborhoods -even if their housing type, c.~ ~.:,' ~ ~ ~ income, race or other factors may be different than our own. a, ~~,,.' +d Participating in public hearings on zoning changes to provide policy ~ ~ Q makers support, pressure, and appreciation for increasing density for the purposes of increasing the variety and affordability of housing in a ``' particular area. ^ Assisting in addressing real fears about parking and traffic issues that are perceived to be associated with higher density development. 13. Affordable Rental Housing In general, homeownership is not possible for households with income less than $25,000. Homeownership may be impractical, but not impossible, for households with income below $45,000. Federal programs are the primary resources for local programs that address the most significant affordability gaps. However, local government decisions impact the delivery of funding and services and should be targeted toward activities that Housing Statement Page 4 of 11 address the most serious needs. Elected and appointed officials should ensure that funding and resources are directed toward needs identified in City Steps (Iowa City) and other planning documents. Federal affordable housing tax credits are the main sources of funding that make affordable rental housing possible. Therefore, communities should explore policies that plan for and support future tax credit applications. Specific policies are discussed in Appendix A (See ¶ A(5)). Other options for encouraging the creation and preservation of affordable rental housing include residential TIFs, making low interest bond financing available and establishing higher density zoning in more areas of the community. 14. Affordable Homeownership Households making more than $45,000 may be able to afford an entry level home if no other factors (such as credit history) stand in the way, but they remain in a precarious position as far as being able to pay the ongoing costs of homeownership, such as taxes, insurance, repair needs, routine maintenance, etc. For households between $45,000 and $80,000 there is perhaps the greatest opportunity for public private partnerships to assist households in either purchasing homes or maintaining the current housing stock for this population. Relatively small investments may be needed to assist them meet their housing needs within the community and financial institutions would be a key resource to involve in these efforts. 15. Preservation of Affordable Housing New construction is not the only strategy to ensuring affordable housing units in our area. Preservation of the existing stock of affordable housing is often more cost effective than new construction and contributes to maintaining older neighborhoods. 16. Inclusionary Housing We spent a number of sessions having wide ranging discussions about the concept of inclusionary housing because this was a recommendation of the Scattered Site Housing Task Force and has been discussed by the Iowa City Council. It is hard to identify specific areas of consensus or disagreement without a clear definition or specific proposal before us. Topics discussed included: ^ Options such as land dedication, off-site development and fees. ^ Incentives and concessions and the need for flexibility. ^ Program administration. After thoroughly discussing the many components of inclusionary housing, it~,s clea>~at the individuals and organizations represented by our group disagree on the fi~er~l merits of inclusionary housing programs. We hope that our community is ab~ ~ leis i from the accomplishments (increased number of affordable units) and mistal~~egi~ ~ pitfalls) from early attempts at inclusionary zoning in other communities. ..~; „~ rte: cxa `"•+ .a ~ .~ Housing Statement Page 5 of 11 Even if enacted, inclusionary housing is not a total solution to issues of affordable housing but must be part of a broader, countywide strategy for meeting housing needs. Also, because the housing market is regional, the effectiveness of inclusionary housing would be improved if adopted in at least the largest, and in particular the fastest growing, communities in Johnson County -Iowa City, Coralville, North Liberty and Tiffin. 17. Incentives with Flexibility Incentives with flexibility will play a key role in any housing policy. These elements working in tandem for both nonprofit and for profit developers, will more effectively assist in meeting our community's housing goals. If affordable units are part of a development, we believe some kind of point system should be developed. Projects that accumulate a certain level of points would be awarded with appropriate levels of incentives. Points would be awarded for reaching maximum or increased density, desired design elements, having a development near schools, employment centers, transit, shopping and other amenities, working collaboratively with other developers, leveraging federal dollars, and/or investing in property management of dense rental units. Once a minimum number of points are reached, the developer would have the option of choosing from a "menu" of incentives which could include: • Density bonus • Fast tracked process • Subsidies such as direct investments in projects, tax abatement, TIFs, contributions from the Housing Trust Fund, partial or full contributions to infrastructure, reduction or elimination of tap on fees (or the ability to pay them over a period of time), and provision of public transit. • Low cost financing (including bigger investments for rental projects) • Tax credits We believe that the Housing Trust Fund of Johnson County would be the proper entity to receive, manage and distribute revenue that is generated to support affordable housing. 18. Development Process Complex and lengthy development approval procedures with significant amounts of discretionary authority result in direct and indirect costs to developers. Conflicting resource protection standards and fees assessed on development also add to the consumer's price of housing. These additional costs have the potential to "out price" many households from new housing, as well as risk project feasibility. o c~ ~, Unnecessarily long approval processes cost both the public and private secto~i~ne ~d ~-~ money, limiting what each subsidy and investment dollar is able to achieve.y .~~ ~' ~. '~ C", ~ We agree that possible steps toward more efficient and responsive developm~e~ .ate regulations might include: ~'~--~.,` ~ ~,,,~ .~ Housing Statement Page 6 of 11 ^ Clearly linking implementing regulations to long-term planning documents. ^ Developing a buildable lot inventory system to ensure land availability. ^ Ensuring that development criteria are consistent, objective, and measurable. ^ Allowing, innovation and flexibility in site planning and design once the objective criteria are met. ^ Regularly evaluating the approval process through staff, public commissions and elected bodies. 19. Shared Housing Policy When developing housing policy, we hope that communities seek broad input from interested parties and we encourage businesses, nonprofits and community groups to participate in the process. Addressing housing issues can be controversial and difficult. Hopefully, effort given to identifying community values and encouraging collaboration among interested parties will pay dividends in terms of accomplishing a community's housing goals. We all agree that communities need to develop a comprehensive housing policy over the next 6 months with the intent of reaching set goals of increased numbers of units within set time frames in order to address regional housing needs. We believe that the goals set should be measurable and should start to be implemented in Fiscal Year 2010. Goals should include specific targets that address the needs of residents across the economic spectrum, while maintaining sufficient flexibility to ensure that targets do not become a barrier to occupancy. As a starting point, we suggest the following goals be discussed: For the contiguous communities of Iowa City, Coralville, North Liberty, Tiffin, as well as Johnson County: Use various tools including those discussed in other portions of this document such as bonding, TIFs, tax abatement, land dedication, contributions to the Housing Trust Fund, etc., and agree to invest an amount equal to 5% of the general fund to the creation and preservation of affordable housing. As part of this commitment, we look to local entities to: ^ Use the recently completed Affordable Housing Market Study to set achievable goals for numbers of units, both rental and owner occupied, to be created/preserved. ^ Provide information on a regular basis to report on the progress made toward reaching the goals. ~ o For the University of Iowa: Work toward replacing every unit of private housi~g~y removed from the private housing market to create homes affordable to housel~pfl~s ~ earning less than 80% of area median income or rental units affordable to ho~ldso earning less than 50% of area median income. ~ ~~ ~,,, ~:.~ • =~ ~ t d Housing Statement Page 7 of 1 '°ps 20. Conclusion We hope that this statement is a positive contribution to the community discussion surrounding affordable housing. We encourage more people to contribute to the dialogue and we look forward to learning more from t e who have additional information and expertise. Al Axeen Cheryl Ca oll-Nelson Hawkeye Area Community Action Program (HACAP) Iowa City Area Association of REALTORS® MaryAnn Dennis The Housing Fellowship __. Steve Gordon AM Management rad Houser Iowa Realty, Houser Development ../ / ~ G''~'z Karen Kubby FAIR! ~( ark Patton Iowa Valley Habitat for Hulnanity G` J. Dan Smith Land Development CounciUGreater Iowa City Area Home Builders Association Housing Statement Andy Johnson Housing Trust Fund of Johnson County ~~~~ ohn McKinstry Consultation of Religious Communities Glenn Siders Land Development Council Li` ~Y / / ~ '' / ////f A 7 . u G~ `v vv !! i emeyer Joan T Greater Iowa City Area Home Builders Ass~ation 0 O -rt ~C?' rTt ~°~ y --,; c~ C'3 ~ ~ °'~' ~ ~, ~ --~ ~~ y k~ ~ Page ~11 ~ ~ ;} ~+eemc,.~~ .~- APPENDIX A We spent a number of sessions looking at the housing needs of households by income categories and discussed some of the tools that could be explored to address these needs. This appendix summarizes those discussions. The list is not exhaustive, nor did we fully explore the pros and cons of each strategy. Housing needs of households by income level.t Q A. Up to 30% Area Median Income ca ° $21, 800 for a family of four ~~ rn 3> ---t c~ ~.. Preschool teachers, home health aides, cooks, ~-~ - ~ writers, maids, bank tellers and stock clerks as well as elderly a `s' disabled on fixed incomes. =~ °~: 1. Providing housing assistance and supportive services helps stabilize3~tdivid~ls, families, schools and neighborhoods. Such assistance will enable some ~ households to move onto financial independence and secure permanent housing. Others, in particular the elderly and disabled will continue. to require assistance. 2. Because of the amount of funding required for this assistance, federal programs are the primary resources for local programs. However, local government decisions impact the delivery of funding and services and should be targeted toward activities that address the most serious needs. Elected and appointed officials should ensure that funding and resources are directed toward needs identified in City Steps (Iowa City) and other planning documents. 3. The private market can participate in efforts to address these needs but ultimately, meeting the needs of this sector is primarily a matter of public policy. The private market alone is unable to make housing affordable to these households. 4. Without deep subsidies, homeownership is impossible for these households. The focus has to be affordable rental housing as well as shelter and transitional services that move households to stable housing. 5. Federal tax credits are the main sources of funding that make affordable rental housing possible. Therefore, the City should explore policies that plan for and support future tax credit applications. These policies could include: a. Support tax credit applicant's efforts to secure site control. b. Consider tax credit possibilities in planning and holding land for future potential tax credit applications. c. Establish higher density zoning in more areas of town. With policies that encourage tax credit projects, hopefully more private entities will be encouraged to build the capacity necessary to apply for tax credits. 6. Residents in this income bracket who have achieved homeownership may face significant problems in addressing the ongoing need for repair and rehabilitation ~ Data sources: Income from US Dept. of Housing and Urban Development. Employment examples from Iowa Workforce Development's 2007 Iowa Wage Survey. Housing Statement Page 9 of 11 of their homes. Exploring ways to expand assistance opportunities would help maintain existing affordable housing. 7. Other measures that we have discussed that could be explored to support affordable rental housing include: a. Housing TIFs b. Property tax abatement c. Apartment tax abatement or rebate. We recognize that there are issues with each one of these and more information and analysis would be necessary before recommending any particular approach. 8. Addressing these needs can be controversial and politically difficult. Therefore, local governments, business and nonprofit leaders and citizen interest groups need to work together to both seek solutions and build community support for tl~e solutions. o -~ -~ fit? ,,~, w ...... B. 30% - 60% Area Median Income ~~ - $21, 800- $43, 560 for a family of four .=-f c~ `Q Hotel managers, mechanics, lab technicians, graphic designer's~~ social workers, legal assistants and advertising agents . a~ ~ .~a~_ .. o 1. Homeownership for households at or below 50% is impractical, though not ~ impossible. Public policy should still support affordable rental housing options for this population. 2. Credit is a big issue for this population. One time events such as a large medical bill, loss of a vehicle, temporary loss of employment, etc. can put households in jeopardy. We would encourage both the public and private sectors to work with schools and private interests to assist households with budgeting and addressing their credit history. 3. Households at the upper income range of this category may be able to afford an entry level home if no other factors (such as credit history) stand in the way, but they remain in a precarious position as far as being able to pay the ongoing costs of homeownership, such as taxes, insurance, repair needs, routine maintenance, etc. 4. Financial institutions maybe a key resource in addressing the housing needs for this population. Perhaps the use of public dollars with incentives to encourage financial participation could be combined to ensure that households are ready to move into newly constructed or rehabilitated homes. C. 60% - 80% Area Median Income $43, 560-$58,100 for a family of four Food service managers, computer programmers, mechanical drafters, occupational therapists, plumbers, construction supervisors For these households, homeownership options exist within the private market. Their choices, however, may be limited and may not be what the households prefer. As a result, they may either become cost-burdened to purchase what they Housing Statement Page 10 of 11 want, or incur more transportation costs to purchase lower cost homes in outlying areas. 2. There is perhaps the greatest opportunity for public private partnerships to assist households in either purchasing homes or maintaining the current housing stock for this population. Relatively small investments may be needed to assist them meet their housing needs within the community. 3. A streamlined regulatory process for new construction could have the greatest impact on affordability for households in this income range. 4. Greater availability of higher density zoning may help create more housing opportunities for this income category. S. Even in addressing the housing needs of these "middle class" households, public opposition can still be a factor. D. 80% -110% Area Median Income $58,100 - $79, 860 for a family of four Financial services sales agents, sales managers, civil engineers and pharmacists. 1. Financial literacy, mortgage readiness and acceptable credit continue to be important considerations at this income level. 0 a ~ ~~ c~ --~ =~s r~ - ~ ~ ~ ~ c~ ~ ~y Q Housing Statement Page 11 of 11 ~~®~ CITY C)F tOWA CITY 1P5 ~ ~~~~~~~ ~~o~~ Date: February 25, 2010 To: City Council From: Steve Long, Community Development Coordinator. Tracy Hightshoe, Community Development Planner ~ Re: Site Location Review for HOME/CDBG Funded Affordable Rental Housing at 2500 Muscatine Avenue The Housing Fellowship received $220,000 in FY10 HOME and CDBG funds for the acquisition of land to construct 11 two and three-bedroom homes for affordable rental housing. The Housing Fellowship (THF) submitted a letter (see attached) requesting site approval to purchase a property at 2500 Muscatine Avenue (Census Tract 14 Block Group 2) to build up to six townhome or duplex units. The Housing and Community Development Commission (HCDC) reviewed the site location request at their January 28, 2010 meeting. At that meeting, the Commission chose to not make a recommendation to City Council on the site location. The HCDC minutes were included in your February 11, 2010 information packet. The Housing Fellowship has a signed purchase offer on the site that is contingent on City Council review and environmental clearance. THF will include the six-unit 2500 Muscatine Avenue property as part of a scattered site Low-Income Housing Tax Credit application that also includes 14 homes in North Liberty. Before THF can acquire the property, they must secure site approval from Council for 2500 Muscatine Avenue based on the Site Location Guidelines in the FY10 CDBG/HOME Application Guide. In November 2005 City Council reached consensus on identifying areas of the community where the development of HOME and/or CDBG assisted rental housing would be encouraged. As the attached map shows, Census Tract 14, Block Group 2 is not an area that was identified as underserved with affordable housing opportunities and requires that Council review the location. As a reminder, at the time City Council approves rental housing funding applications, many of the sites are not yet identified. Applicants apply in January for HOME and CDBG funds; however funds are not available until July. Many sellers will not tie up properties based on the applicant securing all necessary funds and purchasing the property months later. When a housing applicant identifies a property that is not in a Census Tract that was identified as underserved with affordable housing opportunities, based on prior guidance, Council must individually review the site for approval. The site is zoned RM-20 (medium density multi-family) and is bordered by community commercial and residential uses. Memory Gardens Cemetery is to the east and north of the property, CVS is south of the property and three market-rate apartment buildings and Hy-Vee are to the west of the property. Census Tract 14, Block Group 2 has 713 housing units based on the 2000 Census. Of this number 87 or 12% of the housing units are publicly assisted (CDBG/HOME, HUD Project Based Housing or ICHA public housing). Autumn Park Apartments, a HUD Project Based rental housing development for the elderly, accounts for 64 or 77% of the 87 units. Shamrock Place (ICHA Public Housing), near the intersection of Scott Blvd and Court Street, accounts for 20 of the 87 assisted February 25, 2010 Page 2 units. If the housing units for elderly persons are removed, only 3% of this block group consists of assisted rental housing for non-elderly households. This project would increase this number to 4%. Staff reviewed the information submitted by the THE and makes the following recommendation: • Approve the site location for up to 6 homes at 2500 Muscatine Avenue. The site is properly zoned and in close proximity to schools, neighborhood services, bus lines and a diversity of businesses and medical offices. Only 3% of the residential units in this Tract and Block Group have been publicly assisted for non-elderly, rental households. Please be prepared to consider this matter at your March 1 work session. If you would like additional information, please contact Steve Long or Tracy Hightshoe at 356-5230 or by a-mail at steve-long@iowa-city.org or tracy-hightshoe@iowa-city.org. Attachments cc: Dale Helling Eleanor Dilkes Jeff Davidson Marian Karr Housing F+v1lc~wshi Opening the doors of Johnson County 322 E. 2"d St. Iowa City, IA 52240 Office 319-358-9212 Fax 319-358-0053 January 26, 2010 Tracy Hightshoe City of Iowa City 410 East Washington Street Iowa City, IA 52240 RE: Land acquisition for affordable rental housing Dear Tracy: Please accept this request for approval by the City Council for The Housing Fellowship to pursue the acquisition of land located at 2500 Muscatine Avenue for the construction of affordable rental housing. The site was selected by The Housing Fellowship for several reasons. First, the price of $175,000 to build six townhomes or duplex dwellings fits into our planned project to construct rental homes in Iowa City and North Liberty. The site on Muscatine Avenue is also attractive due to its convenient location near services such as schools, retail establishments, day care providers, health care services, and access to public transportation. The Housing Fellowship was awarded FY10 Iowa City HOME funds for the acquisition of land for the construction of affordable rental housing. The HOME funds are planned to be used to purchase 2500 Muscatine Avenue. I am available at your convenience to discuss any questions or concerns and may be reached at 358- 9212 x5. Sincerely, Maryann Dennis Executive Director ~_, ;; ~ ~~~ :: ~,~ ~,;,,~ f ~~^_ United Way of Johnson County / r. ~ ~ - - ` ~ ~ C C V N a s ~0~~; ~o ~Ir .'~+ !~ V ~ G N V ~ o~ ~ ~ ~ ~ .~ ~~ ,~ ~ ~ ~ o M!r ~~Z 3 ~~ Q~ 0 IP6 SUMMARY OF PENDING WORK SESSION ISSUES 2/25/10 Nuisance Enforcement (MARCH 22) Fluoridation of Water (MARCH 22) Downtown Issues (MARCH 22) Joint Meeting with Historic Preservation Commission -Energy Efficiency/Green Issues (after guideline revisions are drafted) (APRIL 5) Interview City Manager Search Firms (APRIL 9) Alcohol as Gaming Device Prizes (APRIL) Site of New Animal Shelter (APRIL) Debt Service Levy Policy (APRIL) Legislative Update -Metropolitan Coalition (APRIL) Brick Streets Repair/Funding Strategy (APRIL) ECICOG Funding - JCCOG Committee Report (APRIL) Flood Response & Mitigation Update (PERIODIC) Alley Inventory (SPRING `10) Johnson County Council of Governments 4)0 E V~/ashington St Iowa City, Iowa S~Z40 f ~/ Date: February 23, 2010 To: Iowa City City Council From: Linda3''everson, JCCOG Human Services Coordinator IP7 Re: FY10 Second Quarter Report of Health and Human Services agencies that receive Aid- to-Agencies funding from the City of Iowa City Three years ago, the JCCOG Urbanized Area Policy Board directed the Human Services Coordinator to collect and review quarterly performance information reports by the agencies that receive funding from Coralville and Iowa City. Each quarter, JCCOG issues a summary report based on information submitted by the agencies. This quarter we requested the agencies share successes and challenges they and their clients face in a narrative format. Also, agency board minutes and financial reports are submitted each quarter. Attached you will find the second quarter report. If you have any questions or need additional information, please contact me at 356-5242 or linda-severson@iowa-city. org. jccoghslaid to agencies FY10Icouncif memo-2010.doc Agency: American Red Cross (Grant Wood Area Chapter) FY 10 Funding: Iowa City $6,000 Coralville $1,500 Local funding is used for Emergency Services Program and Health and Safety Services Specific Activities and events during the first six months of the fiscal year that are supported by local funding: ^ During the first six months of FY10, the agency trained 1,024 people how to prevent, prepare for, and respond to disasters. ^ Through our Battery Up program we were able to increase community awareness of fire prevention by visiting 85 households of low-income and/or elderly residents and installed or changed their smoke detectors/batteries. ^ We also provided 35 individuals with disaster relief assistance such as food, shelter and clothing to ensure their immediate needs were met and to help them begin rebuilding their lives. ^ The agency trained 85 area youth in Babysitter's and Lifeguard Training through the Iowa City Parks & Recreation Department. ^ In partnership with aquatic centers in Iowa City, Coralville and North Liberty, 1055 area children were taught how to potentially save their own life by having swimming lessons. Impact of specific activities and events on those served and the community: ^ The agency is committed to ensuring that the immediate needs of individuals, families and communities in Johnson County are met in the aftermath of a natural or man-made disaster. Our volunteers undergo extensive disaster training as they are on the front lines responding to disasters. These men and women are on the streets and in the communities, day and night, to meet the needs of families and residents with food, clothing, temporary housing, mental health support and emergency supplies. ^ In addition, community disaster education is provided throughout Johnson County so that individuals, families and businesses know how to prevent, prepare for and respond to disasters before they strike. Outcome Measure from evaluation tools used to measure the effectiveness of programs supported by local funding: • FY10 Q2 surveys indicate that on average the majority of clients and class participants give the agency an overall rating of very good to excellent. The agency continues to implement strategies that will increase the number of anonymous surveys completed. This offers the agency opportunities to receive feedback from the community in order to continue enhancing services and programs offered. FY10 JC Funding -Quarter 2: Agency Statistics Service Iowa City Coralville Johnson County (not including IC 8 Coralville) Total 231 Water Safety enrollees 70 157 4 418 Health and Safety course participants 364 14 40 Disaster Responses (# of households) 3 1 0 4 7 Disaster Responses (# people served) 5 2 0 22 # Armed Forces Emergency Assistance ti 18 2 2 ons Communica 2 #Trained Disaster volunteers 1 0 1 18 Battery Up (# of households 0 0 18 Successes: During the second quarter, the agency was able to assist 678 people to prevent, prepare for and respond to disasters within the Johnson County area. Compared to the first quarter, the agency nearly doubled the number of people we were able to provide disaster education to. Challenges: The challenge remains for the agency to recruit new and committed volunteers for the Johnson County area to help seasoned volunteers with responding to disasters. In addition, due to the negative economic climate, many businesses and organizations have reduced their CPR and first aid training programs as a cost savings measure. However, this has a direct negative impact on ensuring people are prepared to respond to health emergencies. The agency has been encouraging businesses and organizations to have their employees take advantage of the agency's on-line training as it is a convenient, affordable and flexible option. Agency: Big Brothers Big Sisters of Johnson County FY 10 Funding: Iowa City $35,000 Coralville $4,760 Local funding is used for staff salaries and benefits. Summarize the specific activities and events that have occurred during the first 6 months of the fiscal year that are supported by local funding: We continue to match kids in both our School Based and Community Based mentoring programs. This quarter is heavy on enrollment of new volunteers in both programs. We are also busy preparing for our annual fundraiser- Bowl For Kids' Sake which takes place the last Saturday and Sunday in February. Describe the impact of specific activities and events on those served and the community: We hear stories daily about the impact this program has had on the lives of kids matched and also hear great stories about kids who were matched at one time and still have a relationship with their former big into adulthood Outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding: Evaluations take place at the end of the school year and will be included in the 4th qtr. report for School Buddies. The Community Based Program has recently switched to a new evaluation tool (Strength of Relationship Survey) and we should have some numbers to share in Q3. •7C1 V~VC vwaw. ` Q1 Q2 Q3 Q4 le served Number of Peo 1. How many Johnson County residents Unduplicated 386 398 (including IC &Coralville) did your agency count ? serve 2. How many Iowa City residents did your Unduplicated 174 162 rve? Count a enc se 3. How many Coralville residents did your Unduplicated 38 39 ananrv SPrvP.? COUnt } _A` ~G: one+one THE RIGHT FORMULA How does it feel to help someone beat the odds, and become one of the top 300 science students in the country? Supporters of Big Brothers Big Sisters of Johnson County can say proudly that they tipped the scales for Ben Gordon. Ben, a former Little Brother in our program, received a Goldwater Scholarship last year. Intelligent and determined, Ben earned this award for being one of America's most elite science students. Not every Goldwater recipient, though, also overcame the incredible hurdles Ben did to get where he is today. And helping Ben to surmount some of those obstacles was his Big Brother, Pete Simonson. At age 12, Ben came to Iowa City from Chicago with his mom and younger sister. His mom worked hard to teach and encourage Ben to take his education seriously. She also contacted Big Brothers Big Sisters to get Ben matched with a Big Brother. Pete and Ben were introduced to each other in 1993, and spent the next three years playing basketball, sharing meals-being friends. When Ben was 15, his mother died, following a long battle with congestive heart failure and asthma. Ben had to move to live with ahalf-brother in Des Moines. Ben got a job, hoping to support his family and continue toward the bright future his mom had dreamed for him. But it was a struggle. Through all these changes, Ben and Pete continued to stay in touch. Pete graduated with his Ph.D and moved to Pittsburgh to become a professor. When he learned that his Little Brother's own academic progress had stalled, Pete made Ben alife-changing offer: "Come live with me and my family, and attend college here at the University of Pittsburgh." (cont'd on page 3) BEN AND PETE (cont'd from page 1) Because professors' children receive free tuition, Pete armed himself with a letter of support from our agency and petitioned his employer for an exception. Remarkably, the university agreed-Ben and Pete's Big Brothers Big Sisters relationship was significant enough to qualiiy Ben as Pete's dependant. It's an understatement to say that Ben took full advantage of his renewed opportunity. He excelled as an engineering student, graduating at the top of his class before continuing onto advanced studies. Now 29 years of age, Ben continues to set the pace for his fellow scientists. Both outstanding individuals, Ben and Pete are even stronger together. It's an inspiration to be part of their remarkable story of friendship and success. To read more about Ben's achievements, visit our website at www.bbbsjc.org. Ben and Pete today Ben delivers a commencement address at the University of Pittsburgh 13-year-old Ben bonds with Pete's infant son, Mac. Challenges: We continue to have a waiting list of boys who wait on average of 6-12 months for a match. We have had some success with a Sports Buddies program for male volunteer recruitment, but have recently ran into a problem of having enough boys on the waiting list who enjoy sports. We are also faced with the challenge of staff caseload sizes as the number of matches continues to grow. This is something to keep a close eye on as we haven't increased staff size in over a year, but we are matching more kids. Agency: Johnson County Crisis Center FY 10 Funding: Iowa City $36,500 Coralville $7,000 Local funds are for the Crisis Intervention program and the Food Bank & Emergency Assistance programs. Summarize the specific activities and events that have occurred during the first 6 months of the fiscal year that are supported by local funding: The Crisis Center has been working diligently toward completion of a 5 year strategic plan which addresses the strengthening of governance of the organization, accurate reporting of service statistics, development of suicide awareness and prevention in the community, building awareness of the Crisis Center as the first call for help, revision of the emergency assistance provided to residents of Johnson County, and developing partnerships and initiatives with other existing and emerging food pantries in the county. Describe the impact of specific activities and events on those served and the community: Our five year strategic plan has been developed as a result of the information we received from focus groups which included business leaders, funders, religious community, local government, volunteers from our organization clients and staff. Collaborations: We led the development of the Hunger Action Project early in 2009- a coalition of the identified food pantries in Johnson County. We are now at a pivotal point with the project where we are now working on collaborative projects and will work toward reducing duplication of services. We have been working on preparation for accreditation of the Crisis Center Talk Line. This program is developing policies and procedures as indicated by the accreditation guidelines. Additionally, we continue to work on improving our technology -both with the acquisition of adequate hardware and the purchase of new software -Karol. One of the challenges of crisis lines is to reduce the number of lost calls -either those we are not able to answer because we don't have enough staff or volunteers to answer multiple calls. For the first time in its history, the Talk Line has voicemail which directs the caller toward some options. We are investigating establishing a call-back system option also. Additionally, we are reviewing our current communication system to determine the options of measurement of hang-ups and missed calls. In October, the Crisis Center hosted afollow-up meeting to the September 10'h town hall meeting on Suicide Prevention in Johnson County. The meeting room was full with 27 participants from a wide variety of organizations and the group decided to move forward and started a Suicide Prevention Coalition in Johnson County. The group discussed the purpose and structure of the coalition and decided to form seven committees to work on the various aspects for suicide prevention. Similarly, the Food Bank has chosen a new software program, Civicore for data collection. Civicore is a web based software and should suit us well in expansion of service locations or in collaborations with other food pantries in the county Share outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding: Food Bank 51 % of the Food Bank clients indicate they are able to pay for other essential bills (rent/utilities) as a result of the food bank supplement. 59% of the Food Bank clients indicate they can meet weekly food needs as a result of the food bank supplement. 75% of the Food Bank clients feel that the services of the Food Bank helped them deal more effectively with other needs and problems. Crisis Intervention Services (CIS) 91 % of the callers identified an additional resource or healthy option. 90% agreed to contact referral sources 90% responded to de-escalation techniques 90% were more prepared to handle their concern as a result of contacting CIS 97% said they received support or felt less alone 74% of suicidal clients contracted or agreed to put means out of sight _~ service va~a. Number of People served July-Dec January- YTD June 1. How many Johnson County Unduplicated 7278 residents (including IC &Coralville) count did our a enc serve? 2. How many Iowa City residents Unduplicated 2808 did our a enc serve? Count 3. How many Coralville residents Unduplicated 527 did vour aaency serve? Count *We are not able to provide demographic breakdown for c;nsis nine ie~e~nuriC ~a~~~ Successes: We have been fortunate to have received two $15,000 contributions which have been designated to emergency assistance. With this assistance, we have been able to reduce the number of individuals we are turning away for assistance by 45%. Additionally, we are able to provide some types of assistance -such as the photo id program, that we'd not had the funding for previously. Challenges: One of our biggest barriers remains our technology. However for the past year we have been working toward the goal of new hardware and software programs. Both the Food Bank and Crisis Intervention have selected new software and we are in various phases of implementation. Agency: Domestic Violence Intervention Program (DVIP) FY 10 Funding: Iowa City $52,000 Coralville $4,000 Local funds will be used for the 24-Hour Hotline, Shelter, Criminal Justice Advocacy, Economic and General Advocacy, Peer Counseling Support, Support Groups, Youth Services and Educational Services. Specific activities and events during the first 6 months of the fiscal year that are supported by local funding: ^ The end of summer always brings a very busy time to DVIP. Getting 20-30 youth prepared for return to varied schools in the district is time consuming. ^ This is also the time that we hire and train new work-study students for our shelter program. Work-study students became a major component of our staffing restructure after state budget cuts in 2002, but have proven to be an important asset to our agency. ^ October is Domestic Violence Awareness Month and the agency was very successful, hosting 6 events designed to increase our community's awareness of the incidence and nature of domestic violence. Community awareness of what domestic violence is and how to access support is a critical part of our mission. This year had special meaning as DVIP's longtime employee, Mary Ann Pedde, was honored with the Pat Meyer Vision Award. ^ Local funding continues to support crisis services like our 24 hour hotline and 24 hour safe shelter. We receive approximately 1200-1400 calls per month on our crisis line and shelter 35-45 women and children nightly in our shelter. This year we are seeing increased needs as the economy takes its toll. Staff have identified that it is taking longer for victims to get their basic needs met as resources in the community are diminished. Impact of specific activities and events on those served and the community: ^ Clients always describe that the volunteer groups that come in during the holiday season really help to keep their spirits up and the kids engaged. There is additional emotional stress related to staying in shelter during the holidays, and women have stated that they are surprised by how supportive the volunteer groups are (this comes out of feelings of isolation generated by batterers). What we also heard from women is that they didn't expect that their children would have holiday gifts or festivities. ^ Our support groups have been particularly active this past six months. Members of one of our support groups is developing anon-profit to work specifically with attorneys, educating them on domestic violence issues. Their goal is to create training modules as continuing education courses for attorneys. This group of survivors has also been active in the past with legislative issues. They credit their work in support groups and the education resources provided by our agency. Outcome Measure from evaluation tools used to measure the effectiveness of programs supported by local funding: List Desired Outcomes/Evaluation Methods Used Results (#!%) for Johnson County to measure client outcomes and/or success of Clients your services? List outcome measures used Adult and Youth Shelter and Adult Outreach clients 92% of adult clients and 81 % of youth will be able to identify a safety plan. clients created a safety plan. Adult and Youth clients will be able to identify 96% of participants identified at least 2 abusive behavior. controlling behaviors on the Power and Control Wheel 87% identified 3 controlling behaviors 74% identified 4 controlling behaviors Adult Outreach clients will be able to identify new (to 83% were able to list at least two resources them) resources in the community. they learned about while working with DVIP. Service Data: Number of People served July-Dec January- YTD June 1. How many Johnson County Unduplicated 519 519 residents (including IC &Coralville) count did our a nc serve? 2. How many Iowa City residents did Unduplicated 377 377 our a enc serve? Count 3. How many Coralville residents did Unduplicated 65 65 your - enc serve? Count Successes: Over the past several months DVIP has partnered with a new DART officer in the Iowa City Police Department, Detective Kevin Bailey. Through our work with Kevin, he has shared the comments of battered women that he has worked with. Many of those comments included statements that without the advocates working with them, it would have been much more difficult to remain safe and cooperate with law enforcement officers and the criminal justice system. One woman specifically stated that she had already come to the conclusion that she couldn't call the police again if something happened, but that because of the work we did with her and with the Iowa City Police Department, she felt she had real options if her ex-boyfriend continued to harass her. Challenges: The domestic violence shelter in Cedar Rapids closed September 1, 2009. Since the beginning of the fiscal year we have sheltered or advocated for 44 women and children from the Cedar Rapids service area. We are working with the Cedar Rapids program to channel clients back to their program. The Cedar Rapids program uses the Madge Phillips Homeless shelter to respond to immediate safety issues, along with other shelters in the area. We are currently monitoring the impact on our program and developing protocol for responding to shelter requests from the Cedar Rapids program's service area Agency: Free Medical Clinic FY 10 Funding: Iowa City $7,500 Coralville $2,000 Local funding is used to provide health care to people who have no access to other health care. Specific Activities and events during the first 6 months of the fiscal year that are supported by local funding: ^ Assisted 358 patients with ongoing support services, including medications, equipment, education and follow-up appointments with a primary physician and any necessary specialists. Case manager screened and enrolled clients in the care management program. ^ All patients with chronic illness were offered flu vaccination and 80% (233 patients) were vaccinated. ^ 85% (35) of patients with diabetes received an eye exam (every two years). Impact of specific activities and events on those served and the community" Access to health care is the most measurable impact. Were the Free Medical Clinic/Free Dental Clinic not in our community 1643 people might not have had access to health care. Service data (# of people/households served) Number of People served First 6 YTD months 1. Information/education provided Unduplicated 16 16 count 2. Direct services provided Unduplicated 1643 1643 Count 3. Other (please list, please list) Unduplicated Count Iowa City residents - 971 (59% of clients) Coralville residents - 225 (14% of clients) Successes: We have discontinued our "in your words" this quarter. We will begin again February and will have stories to share in the third quarter report. Challenges: The Free Medical Clinic could see more people if we had more providers (doctors, nurses, lab techs, pharmacists) and/or could be open more hours. Agency: Housing Trust Fund of Johnson County (HTFJC) FY 10 Local Funding: Iowa City $8,000 Coralville $15,000 Local funding is used to supplement its revolving loan fund and assist with a portion of the operating expenses. Specific activities and events that have occurred during the first 6 months of the fiscal year that are supported by local funding: ^ In the fall revolving loan fund application period, the HTFJC awarded $160,048 to three housing providers: $86,058 was awarded in forgivable loans and $73,990 in no-interest repayable loans. The funding will be used for rehabilitation of housing provide to persons at or below 80% of the area median income, and the majority will have extremely low income. The total number of households who be impacted by the funding awarded is 39. Impact of specific activities and events on those served and the community: ^ One of the applicants to the revolving loan fund used the Housing Trust Fund dollars as part of their local match for an I-JOBS application, which would not have been possible without HTFJC funding award. ^ The other two awards enabled the owners to rehabilitate property to make necessary improvements, such as lead-based paint stabilization and safety requirements. ^ Through the administration contracts we have with the City of Iowa City and ECICOG's Single Family New Production programs, we have also work with a number of applicants and have closed on 21 properties and matched a total of 38 buyers with properties for the City of Iowa City. Many of these potential buyers would not be able to purchase a home without the down payment assistance provided by this program. Outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding: Our success is measured by the dollars we spend in the communities and the number of households assisted. `Number of Peo le served Q1 Q2 Q3 44 1. How many Johnson County residents Unduplicated 16 116 (including IC &Coralville) did your agency count serve? 2. How many Iowa City residents did your Unduplicated 15 90 a enc serve? Count 3. How many Coralville residents did your Unduplicated 0 3 a enc serve? Count Successes: Many of the projects/persons we have assisted would not have been able to occur had we not be able to provide our funding. While those assisted through the programs we administrate through our contracts with the City of Iowa City and ECICOG would have been assisted had our agency not provided administration, they have greatly benefitted from the programs. Challenges: The administration contracts have allowed us to begin to build up an operating reserve, which is important for our future ability to function. It also allowed us to dedicate more funding toward the revolving loan fund activities and less for the operating expenses. There is a challenge in doing the contracts; however, in that the "regular" function of the HTFJC has not been as visible. That is one my goals for the agency in the coming year. Agency: (CARE FY 10 Funding: Iowa City $8,950 Coralville $1,210 Local funding is used to provide case management to Iowa City and Coralville residents living with HIV/AIDS. Specific activities and events during the first 6 months of the fiscal year that are supported by local funding: ^ ICARE staff provides education groups to MECCA Intensive Outpatient clients. These education groups occur every 4 weeks. ^ ICARE staff provided free HIV testing, HCV testing and immunizations to MECCA's Outpatient clients ^ ICARE staff was asked to present education to the Johnson County Drug Court clients with the clients assisting in putting together kits for our World AIDS Day events ^ ICARE conducted the a prevention group called Sisters Informing Sisters on Topics of AIDS (SISTA) and we had such a great interest in the group that a waiting list had to be started for the first time since (CARE has done this group in 3 years. Impact of specific activities and events on those served and the community: (CARE has provided education and prevention to 165 people this quarter. ^ HIV/AIDS prevention is provided to substance abuse treatment clients because evidence demonstrates that those who abuse alcohol and drugs engage in behaviors that put them at higher risk for HIV infection. Our goal is to provide them information to prevent them form becoming infected. ^ Since the development of highly reactive antiretroviral therapy, people have been living with AIDS longer and enjoy a higher quality of life. This change has also led people to not worry as much about being infected with HIV. By becoming engaged with local media, we hope to keep people aware of information about HIV and how to prevent themselves from becoming infected. Outcome Measure from evaluation tools used to measure the effectiveness of programs supported by local funding: ^ 98% of our current clients are maintaining contact with their medical providers. ^ 97% of current clients are taking their medication as prescribed .,~.........w.... Number of People served July-Dec January- YTD June ""Case mana ement 1. How many Johnson County Unduplicated 21 residents (including IC &Coralville) count did our a enc serve? 2. How many Iowa City residents Unduplicated 11 did our a enc serve? Count 3. How many Coralville residents Unduplicated 4 did our a enc serve? Count Successes: ^ ICARE continues to provide education to a variety of people including MECCA clients, Department of Corrections, University of Iowa students, and Kirkwood Community College. (CARE continues to have a strong relationship with the Johnson County Public Health office. • For the first time in 3 years with ICARE's SISTA program we had to start a waiting list as the number of people that were interested was more than we could have in the group. This interest shows (CARE that this program is still needed and the great success that we have had with getting the information out to our community about it. Challenges: Funding continues to be a barrier that impacts services. There is also a lack of housing assistance available which has caused (CARE to start a waiting list for our Housing Opportunities for People with AIDS (HOPWA). We currently provide housing assistance to approximately 20 people. The waiting list continues from month to month. With the poor economy there has been a higher need for emergency assistance with utility bills, food assistance, and medical expenses. 2 Agency: MECCA FY 10 Local Funding: Iowa City $27,000 Local funding is used for Detoxification/Civil Services and Prevention Education. Coralville $500 Committal Client Services, Crisis/Information Specific activities and events during the first 6 months of the fiscal year that are supported by local funding: ^ Prevention Activities -Drug Free Workplace trainings, Coalition meetings: Partnership for Alcohol Safety and Juvenile Justice Youth Development (JJYD), Community presentations, UI and Kirkwood health fairs, Proctor and Gamble health fair, Johnson County Fair, and Early Intervention Service ^ We have provided detoxification services for Johnson County residents. ^ We also have provided 24 hour phone support for members of our community who are struggling with substance abuse, mental health or gambling concerns. Impact of specific activities and events on those served and the community: ^ Our prevention services are designed to increase risk awareness and skills at the individual and population level to decrease substance use rates in our community. Prevention Services have reached 4,148 Johnson County residents in the first half of FY10 ^ Ninety-one crisis calls were answered by MECCA staff who are trained to provide support and information to assist the caller with their concerns. These crisis calls are from people who are not currently involved in our treatment services c.....,:,.,, n~+~. Number of People served July-Dec January- YTD *treatment clients June 1. How many Johnson County Unduplicated 810* 810 residents (including IC &Coralville) count did our a enc serve? 2. How many Iowa City residents Unduplicated 478 478 did our a enc serve? Count 3. How many Coralville residents Unduplicated 148 148 did our a enc serve? Count Successes: Lynn is a client who has been working with us for over a year to address her substance use concerns. She is a mother with young children. She has been reluctant to seek help but has continued to maintain contact with her counselor. Her counselor works with her to increase her motivation to make changes and to increase her confidence in her abilities. Lynn called us recently and stated she is ready to accept more help and wants the support of our transitional housing program for her and her children. Challenges: Our current challenges relate to decreases in funding related to the struggling economy. Our contract for public support dollars has been cut recently. We are serving more clients who do not have insurance and need public funding. These clients are also less able to pay their portion of the cost of treatment. (our contract with Magellan, the manager of state funds, requires us to collect the client portion. The maximum financial aid is 95% of the treatment cost based on poverty level guidelines.) We have been unable to fill several counseling positions due to the loss of funding. Agency: Mayor's Youth Empowerment Program (MYEP) FY 10 Local Funding: Iowa City $14,000 Coralville $3,000 Local funding is utilized to pay at-risk youth a subsidized wage while they are learning necessary soft skills (e.g., show up on time, fill out a time sheet) and perform the necessary tasks with minimal training time. Specific activities and events during the first 6 months of the fiscal year that are supported by local funding: The local funding support the wages of area at-risk youth in the MYEP Youth Leadership program with the work-based employment. Most of the youth supported this past quarter were referred to MYEP by Henry Harper the coordinator of the Fas Trac Program through City High School, and two students were refereed by Russ Johnson from West High School. This past quarter MYEP held two training workshops with total attendance of 17 youth in the work based- employment. Impact of specific activities and events on those served and the community: The youth in the workshop learn how to interview for a job, and received several tips on work ethic, responsibilities, accountability and performance. After the workshop, these youth were assisted by applying to obtain jobs in the community, however only 3 out of the 9 that interviewed for the job obtain employment. Outcome measure from evaluation tools used to measure the effectiveness of programs supported by local funding: In October 2009, MYEP started conducting satisfaction surveys. The first batch of surveys went to the youth served in the Youth Leadership Program which is funded with local funding, and their parents. Out of the 59 survey sent, 16 surveys were returned. The cumulative result indicated out of the 16 survey returned was 14 families were very satisfied with the services received and 2 families were somewhat satisfied. There was no family not satisfied according to the survey received. .Service Data: Q1 Q2 Q3 Q4 Number of Peo le served 1. How many Johnson County residents Unduplicated 168 153 (including IC &Coralville) did your agency count serve? 2. How many Iowa City residents did your Unduplicated 144 128 a enc serve? Count 3. How many Coralville residents did your Unduplicated 24 23 a enc serve? Count Successes: During the 1St quarter of this fiscal year, MYEP employed 25 youth from the Iowa City and Coralville area. Many of these youth returned back to school in the fall. 2 of 25 youth really struggled during the first quarter with understanding responsibilities that come with the choices they made; they struggled with authority figures and did really care much for rules. The MYEP service coordinator worked hard and established goals with the two youth to work hard in school and be able to obtain employment during the winter break. The 2 youth visited the MYEP after school program a lot where they interacted with other positive youth and stayed out of trouble. These two youth worked very hard to change their attitude and learned positive work ethic and were hired by community businesses during the month of December and continue to keep their employment, this is how our services are impacting the people we serve and one of many positive stories. Challenges: Our major challenge continues to be the decrease in funding and the economic downturn. Businesses are not hiring youth so we have to be creating in ways we can find employment for at-risk youth. The recent state wide budget cut is also impacting the Medicaid services that MYEP provides. Overall the tight budget is really affecting the number of youth we can serve. Agency: Rape Victim Advocacy Program (RVAP) FY 10 Funding: Iowa City $12,000 Coralville $3,000 Local funding is used to partially fund the Fiscal Manager, the Volunteer Coordinator (who also provides direct service) and support operational expenses (e.g. audit, building maintenance, office supplies). Specific activities and events during the first 6 months of the fiscal year that are supported by local funding: Currently we use local funds to partially fund staff positions including our Fiscal Manager and Volunteer Coordinator (who also provides direct service); and to support operational expenses (annual audit, building maintenance, office supplies, printing, publishing, phone and volunteer program expenses). So local funds are directly responsible for: a.) keeping the agency fiscally sound, including grant writing to secure federal and state support; b.) supporting the recruitment, training and retention of volunteers; c.) providing direct services to sexual assault victims, and d.) supporting essential administrative costs. Impact of specific activities and events on those served and the community. See success section below. Outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding Outcome measures for our volunteer program include number of new advocates trained, number of advocates retained, performance on training post-test, number of volunteer call shifts covered and volunteer evaluations of training. We offer new volunteer training three times a year, with no training scheduled during 2nd quarter. We maintained 95% of current volunteers and had 90% of all volunteer call shifts covered. The strongest outcome measure for the portion of the funds received from UWJC/local governments that support our Fiscal Manager is our annual audit. The auditor was here in October and the final report was delivered last week. After our Advisory Board meeting this week, the audit report will be mailed to our funders. In an effort to further measure effectiveness of our counseling efforts, Karen was given the task of creating a process to measure client outcomes. After researching different tools that were available and in use at other counseling agencies, we decided to incorporate several principles and develop an instrument specific to RVAP. The form will be used to identify and track specific issues and goals common to sexual abuse survivors. Using an identified scale of progress, RVAP counselors will complete the form when each client finishes counseling. A spreadsheet is then completed for all clients and outcomes averaged for a measurement of client outcomes. This is a new tool and will be used in the next quarter. Service data (# of people/households served) Number of People served Jul -Dec 1. How many Johnson County residents Unduplicated count 5,410 (including IC &Coralville) did your agency serve? 2. How many Iowa City residents did your Unduplicated count 4,112 a enc serve? 3. How many Coralville residents did your Unduplicated count 703 a enc serve? Includes educational presentations. Client Profile YTD Unduplicated A e Gender Ethnicit 0-5: 9 Male: 17 Asian: 2 6-17: 10 Female: 147 African-American: 13 1 g_2g: gg His anic: 12 30-61:36 Multi-Racial: 1 62-75:1 Native American: 0 >75 Caucasian: 89 Unknown: 20 Other/unknown: 47 *Note: client profiles are for direct service clients only, education programming is not included. Successes: • A woman came to RVAP to seek counseling for childhood sexual abuse. She met with an RVAP staff member for her first counseling session. As she left RVAP that day, she stopped at the desk and inquired about the fee for services. When the reception staff indicated that our services are free she began to cry and said, "Oh, thank you!" In October, an RVAP staff member met with a UI student who was drugged and sexually assaulted. She did not remember being assaulted until many days following the incident. She came in for counseling and advocacy, and received support, referrals and assistance with accessing other services. While she was participating in counseling, the victim's mother spoke to a counselor about how to best support her daughter. The mother then encouraged the father to come in, and he too received assistance from RVAP. The victim and her family reported that the information was very helpful and useful to them as they worked through this situation. Challenges: We made a concerted effort to expand groups to adolescent sexual assault survivors and have had a good response to those groups. This has posed a challenge to our agency in trying to provide staffing for these groups. We have been approached by several schools we serve to conduct support groups. While we are thrilled that word about the group work that we are doing is getting out and requests for services are increasing, we are unable to meet all the requests with current staffing levels. Agency: Shelter House FY 10 Funding: Iowa City $35,000 Coralville $4,000 Local funding is used for Emergency and Short Term Transitional Shelter (Coralville and IC); Drop-In Center (IC and Coralville) and STAR (IC). Specific activities and events that occurred during the first 6 months of the fiscal year that are supported by local funding: ^ The agency provided shelter and supportive services to 239 individuals (unduplicated count) for a total of 5,414 nights stayed. All shelter residents are provided a sleeping space, breakfast and dinner, shower and laundry facilities, mailing address, phone and message service. ^ The Drop-In Center operates from 5 - 10 PM daily and is open to all in need. Services include laundry and shower facilities, clothing and toiletry donations, an evening meal, telephone use, and access Shelter House staff, outreach workers from STAR and referral to community resources. On average, these services are utilized over 500 times per month by individuals not residing at the shelter- a minimum of 300 unduplicated persons during this quarter. ^ The STAR program assists persons who are chronically unemployed and homeless in Johnson County to improve their lives through employment. Outreach services are available at fixed sites (Shelter House, DVIP, and the Wesley Center) and on the streets. STAR served 122 adults through case management this quarter. 67 children directly benefited from the program. Impact on those served and the community: ^ 239 individuals were sheltered for 5,414 nights. ^ 75 individuals (unduplicated count) were sheltered at the Overflow Project for a total of 350 nights. ^ Of the 195 adults receiving residential services, 155 participated in the In-House Counseling program. Share outcome measure from evaluation tools used to measure the effectiveness of programs supported by local funding: ^ Of the 169 adult clients exiting the shelter, 80 or 47% exited to more permanent housing placements. ^ In the STAR program, 36 adults out of 48 or 75% exiting secured more permanent housing at the point of exit. ^ 138 or 82% of adults exiting Shelter House had an income source. 46 or 96% of all STAR participants exited the program with an income. ^ Of adult clients exiting the shelter during this period, 65 or 39% exited the program with employment income. From the STAR program, 33 adults or 39% of all clients are participating in the workforce at exit. Service Data: I Number of:I'eople served ~ ~ Jul~r-sec Jati~i~~~~-----~ ~I''~'p i i ~ut~e I ~ _ _ _ __ 1. I~1o~u many Johnson County Unduplicated 29'1 _ residents (including IC & Coralville) count d1C1 y0U1 a~EI1C~~ 5C tVt,? 2. 1-low many lowa City resident did Unduplicated 25.. your a enc ~ serve? Count _ _ __ __ __ _ _ _ ~ _ _ _ _ 3. I low many Carabille residents dici Unduplicated 3Q your agency. serve?___ _ Count ___.___ .w_____.__._ _.___,.~_-._ Successes: Disability is one of the barriers facing many of our clients and shows itself through problems such as permanent physical injury, mental retardation and head injury to name a few. Many of our clients have attempted to file a claim for Social Security Disability Income (SSDI) or Social Security Income (SSI) with little success. An address and phone number continue to be thorns in the disability application process, as does the ability to read, write and communicate effectively. Clients often find following up on the myriad of requests for information and appointments daunting. Shelter House is able to assist with address and phone problems while STAR Case Managers are able to encourage and assist clients as they encounter the stacks of paperwork needing completion. Other issues facing the disabled are Social Security appointments with physicians out of the area, forgetting appointments and difficulties communicating with the examining physician. Case managers help guide persons through the unfamiliar process. With the average time for the initial application and reconsideration process taking 3 '/Z months and wait time after a hearing is requested up to 1 '/z years in the West Des Moines office, clients and staff work together to meet the client's most basic needs. Before, and during this waiting time, most of our uninsured clients receive necessary medical care through the emergency room at the local hospitals. This is a costly route for medical care. As clients are approved for SSI/SSDI they become insured. Case managers help clients learn to receive medical care through the doctor's offices and clinics. The hospitals are notified of the client's eligibility for Insurance and effective dates such that bills previously charged off are now billed to the appropriate insurance. One case manager reported 5 of her clients were approved for SSI/SSDI this summer alone. We estimate a savings of $107,000 for the hospitalizations these clients had in 2007, after claims are filed with insurance. Challenges: • The existing facility compromises our mission and reinforces negative perceptions. A new and improved facility is needed. Additional shelter bed capacity is needed. The new shelter is anticipated to open in October of 2010 • Shelter House struggles to stabilize the funding base and to build a reserve fund. This year poses the added challenge of building up operating revenue to cover the additional costs of operating the new facility. There is a need for Permanent Supportive Housing for the chronically homeless population. Agency: United Action for Youth (UAY) FY 10 Funding: Iowa City $60,000 Coralville $3500 Local funding is Basic for Runaway and Homeless Youth, Transitional Living Program, Street Outreach, Crime Victim Support, Teen Parent Services, Positive Youth Development, and Operating the Youth Center (IC). Street Outreach, Positive Youth Development, Teen Parent Services and Counseling for Teens (Coralville). Specific activities and events during the first 6 months of the fiscal year that are supported by local funding: ^ 91% were low or In the UAY Teen Parent Program 53 teen parent families with 79 teen parents and 60 babies were served. Of these, very low income and 8% were moderate income. A new Pediatric Nurse Practitioner was hired in partnership with Mercy Hospital. ^ In the first quarter 199 youth utilized the UAY Youth Center. In the second quarter 245 youth used the Youth Center. There were 58 youth art workshops, involving 103 youth. In the first two quarters there were 4 live youth band show, one of which sponsored by YAP had 140 attendees. Seventeen sessions of Rhinestone Cowgirls, a young women's issues discussion group covered such topics as healthy relationships, grief issues, physical safety and self-image. ^ UAY is now utilizing Facebook (285' fans), You Tube and Twitter (174 followers) to communicate with area teens. Additionally, a link through Google Voice (319-438-2UAY) allows teens to send and receive question and answer text messages through their phone, to the UAY Health Educator. So far, 26 health questions have been answered. Impact of specific activities and events on those served and the community: ^ The UAY Teen Parent Program supports young parents in completing high school, positive parenting, and delaying second pregnancies. The Pediatric Nurse Practitioner provides pre-and post-natal education resulting in fewer low-birth weight children, fewer developmental delays and immunized children. ^ The Pregnancy Prevention Program utilizes science-based curriculum to encourage teens to delay sexual relationships, engage in safe sex, and pursue healthy relationships. ^ The UAY Youth Center offers safe after-school, evening and weekend activities and engages teens in positive use of free time. Utilizing the creative talents of teens UAY uses state of the art methods to inform young people, engage them in service learning, and partner with them to have a positive impact on their community. ^ UAY assists parents in understanding their teen, communicating with their teen and offers a resource to them when they confront challenges. Outcome measure from evaluation tools used o measure the effectiveness of programs supported by local funding: UAY utilizes pre- and post-tests, surveys, goal attainment assessment, and measures outcomes such as second pregnancies in the fourth quarter of every year. Service Data: Number of People served July-Dec January- YTD June 1. How many Johnson County Unduplicated 2010 residents (including IC &Coralville) count did our a enc serve? 2. How many Iowa City residents Unduplicated 1224 did our a enc serve? Count 3. How many Coralville residents Unduplicated 205 did our a enc serve? Count Successes: UAY utilizes the arts to help teens gain confidence, express their emotions and redefine themselves to their peers and families. Several teens who were struggling with anger, grief and abuse participated in art therapy and their own art shows in the past six months. Diane Tonkyn is a licensed Marriage and Family therapist, and board certified Art Therapist, at UAY. Diane uses visual art and poetry to help her clients talk about topics that are hard to verbalize. She describes her work by saying, "Art Therapy facilitates healing and promotes growth and development. It helps youth resolve issues that are sometimes too painful for words. The imagery is a bridge that leads to positive change." These young people report a sense of pride and accomplishment, amore positive relationship with their parent, and self-confidence in their ability to grow up to be someone special. Challenges: In the second quarter, UAY started a Decategorization funded violence reduction project with teenage, minority males from the southeast side of Iowa City. While initially difficult to engage, the group has been a tremendous success. We know that anine-week group will probably not sustain their commitment to avoid negative conflicts in the community over an extended period of time. It's challenging to look at the resources available and imagine how the positive energy can be sustained. We are trying to be creative in how we can continue to support this group, while engaging more teens. In looking at their goals for the future, vocational training opportunities hold some potential. UAY staff will be looking to the school district and labor unions to help these young men get greater exposure to the trades, such as plumbing, welding, heating/air-conditioning, and electrician. Fewer staff due to funding cuts and child-birth leaves, continue to create greater staff workloads. Several long-term staff have notified us that they are leaving the Iowa City area or leaving the field, in the coming months. It will be challenging to fill these positions with qualified people, with current salary and benefit reductions. Agency: Johnson County Consortium for Youth Employment FY 10 Funding: Iowa City $14,000 Local funds are used for pre-employment training, intern placements (wages) and staff salaries. Specific activities and events during the first 6 months of the fiscal year that are supported local funding: Services Provided Unduplicated # outh served YTD 19 Total Months of Youth Su ort rovided: 39 # of outh that active) partici ated in internships 7 Total Internshi Hours com leted: 282.75 Intern wa es earned $2,055.78 # students working to be placed in an internship at the end of the ro'ect eriod 7 Intern Placement sites: United Action for Youth, Neighborhood Centers of Johnson County, Goodwill Store, Pizza Ranch Impact of specific activities and events on those served and the community: The program provides youth support for participating youth, skill-building opportunity through the pre-employment class & the on-site internships, and an opportunity to be involved in a positive activity during out of school time. Students learn about how to: • look for a job, including strategies for picking up applications, turning in applications, phone etiquette, etc • on-the job skills: working with others; conflict management; basic importance of good communication and being proactive with problems Outcome measure from evaluation tools used to measure the effectiveness of program supported by local funding. Pre/Post test was conducted with the pre-employment class. Out of 11 students that completed the class, 10 completed both the pre and post test. 6 had scores that increased or stayed the same. 4 had scores that decreased. The planning team reviews results and uses results to plan for the next class. Service Data: Number of Peo a Served Jul -Dec Jan -June YTD 1. How many Johnson County Unduplicated 19 residents (including IC &Coralville) count did our a enc serve? 2. How many Iowa City residents Unduplicated 18 did our a enc serve? Count 3. How many Coralville residents Unduplicated 1 did our a enc serve? Count Successes: Currently working on gathering positive stories. Will submit with the 3~d quarter progress report form. Challenges: Quickly placing students into work sites continues to provide a challenge with the program. In some cases this lag time is due to the student needing to provide work documents, and at other times the challenge is related to finding a site willing to have student interns. At the end of the calendar year, we learned that the Iowa City Police Department was considering being a host site, and our business partner is working with the contact to work out the details. r ~~_,:.®~~ CITY OF IOWA CITY 'P_ E~CJRA M Date: February 24, 2010 To: City Council From: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Engineering and Public Works Administration • The new structures and pipes constructed with Iowa Avenue Inverted Siphon Sewer Project are in operation. Coordination with the University will occur in the Spring for site clean up. • The Iowa City 2010 Hazard Mitigation Plan was approved on February 16th. FEMA will give the final approval after they receive a copy of the resolution approving the plan. • The Army Corps of Engineers has plans available to contractors for the Section 14 Iowa River Bank Stabilization along Dubuque Street downstream from the Park Road Bridge at the end of January. The construction is planned for Spring 2010. • The City has purchased 27 properties through the FEMA Buyout Program. The City has 23 of the properties demolished and one property is vacant land. • MMS Consultants have completed the preliminary design for the West Side Levee. Staff is still reviewing funding opportunities. The EDA has approved the Request for Qualifications (RFQ) for the design of the relocation of the North Waste Water Plant. The RFQ has been sent out to the consultants. A pre- submittal conference was held on February 16th. The proposals are due Friday, February 26th. • The Iowa River Watermain Crossing Reconstruction Plans are being reviewed. FEMA has to obligate the PW for this project to move forward. No new PWs will be obligated for 60 days. • Staff participated in a webinar regarding the flooding potential for 2010. Water Division 2-23-10 River Crossings Continued working with Engineering & Howard R. Green (HRG) for design and construction of replacement of two 12" river crossing repairs (Old Plant and Hwy 6) Review comments on HRG's bid design and specifications are ready for submittal to the City Council for approval. The U. of I. and City IT have corroborated by incorporating a fiber optic conduit at both locations as part of the project. FEMA has defined distinction criteria that would allow this to happen. February 24, 2010 Page 2 Funding for the water main crossing projects needs final obligation status which includes design and construction costs, through FEMA. The review process from FEMA was not favorable and additional information has been sent with a request to re-review. FEMA indicated that they are reviewing the information sent to them last week and will hopefully be able to get back to us this week with their determination. FEMA received information from HRG and we will be following up to help with any questions or clarification. Deb Mansfield informed us that the Federal Government has put a freeze on funding and it would affect those projects not obligated for 2 months. Peninsula Source Protection The HRG Hazard Mitigation Study is the source of planning for proposed funding and projects on the peninsula site and the plant site improvements. The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and the respective electrical systems has been `obligated' by FEMA. HRG is under contract to provide design, specifications bid documents and inspection for the two projects. HRG survey work and Water Division's design review continues. We are reviewing the 50% deliverable that was received on 2/22/10. Water Works Prairie Park Source Protection The HRG Hazard Mitigation Study is being used for additional funding request for hazard mitigation for plant site well houses. We are currently working with Dave Purdy. We have submitted information to FEMA for the Benefit Cost Analysis (BCA) to ascertain our eligibility. We received communication from FEMA that the BCA looks favorable. The application is complete except for updates to the HRG Preliminary Engineering Report requested by FEMA. HRG has completed the requested information to update the application. PLANNING AND COMMUNITY DEVELOPMENT • The City acquired two more properties last week. One property was acquired with Community Disaster Grant (CDG) funds and the other property was acquired through the Hazard Mitigation Grant Program (HMGP). To date, 32 properties have been acquired -- 28 properties have been acquired with HMGP funds and four with CDG funds. • The City continues to work with homeowners in Parkview Terrace on the CDBG buyout process. As of today, the City has received 22 offers back from homeowners interested in pursuing a buyout. • Planning staff participated in the Rebuild Iowa legislative conference call on February 19tH Several legislative proposals were discussed including SF 2316, a bill to regulate development in the 500-year flood plain, and HF 2476, a bill establishing smart planning principles, guidelines for the development of comprehensive plans, and creating a smart planning task force. On February 17, staff participated in a monthly disaster recovery teleconference with Iowa Department of Economic Development (IDED), Iowa Finance Authority (IFA), the Rebuild Iowa Office (RIO), and other government agencies administering disaster assistance funds. The teleconference included updates on business assistance programs, infrastructure grants, housing assistance programs, and buyout programs. February 24, 2010 Page 3 . ~ All eight developers and builders have accepted the projects approved by the Single Family New Construction Program Committee. The program will create a total of 36 units, 18 units priced under $150,000 and 18 units under $180,000. Funding for the program will come from round two of the Single Family New Construction Program. • RIO and the Iowa State University Extension are working together on a Housing Needs Assessment to study the impact of the 2008 floods. Iowa City is one of the eight communities selected for the study. On February 10th, staff sent feedback to RIO with suggestions on topics to be covered in this study and potential data collection sources. The City continues to accept applications for the four new business disaster recovery programs: Loan Interest Supplement Program, Expanded Business Rental Assistance Program, Commercial Rental Revenue Gap Program, and Residential Landlord Business Support Program. IP9 In the District Court for Johnson County -. Plaintiff's Statement of Undisputed Fact~..~. "- r:., s..,_ In Support of Motion for Summary Judgment ;`: ~~~ ... r. _.. Robert James Hegeman, Plaintiff ) EQCV070796 ` ~'. '° . "~~`~. .. vs . ) Plaintiff' s = _ ~~' ~ - ~...~ The City of Iowa City and the ) Statement of ~'~'=_T. p .~ ~.r _, City Council of Iowa City, ) Undisputed Facts Defendants ) (Summary Judgment) Facts 1. Defendants provided notice for rezoning an 80 acre tract in southwest Iowa City known as REZ08-00011. 1 (p 035) 1 2. Hearings were held March 10, March 24 and April 6, 2009. 2 (pp 057,163 & 239) 3. Plaintiff and other owners of 20% of land within 200 feet from the area originally proposed to be rezoned submitted a protest petition at the March 10 hearing. 3 Def. Ans. Ct. 1, No. 4. (Full Petition at pp 142-157 Defendants' Return to Writ of Certiorari) 4. Defendants have admitted that Plaintiff and other owners of 200 of land within 200 feet from the area originally proposed to be rezoned submitted a protest petition at the March 10 hearing. 3 Def. Ans. Ct. 1, No. 4. ti ._.. ca ~ o .... a ~ All page references are to Defendants' Return to Writ of Certiorar~'`u~less. °°~~ otherwise stated. --{~ G, i ~ ~'s ~. ~^, ~ . _ '°" ~~ ~~~ _s} ~- N u~ 5. On March 31 a new conditional zoning agreement was reached, decreasing the area to be rezoned by approximately 20 acres.2 5 (pp 251-4) Compare original notice p 035 and pp 055 & 0160 with p 235. 5 (pp 035, 055, 160, 235) 6. No new notice for the revised sixty acre lot was provided. The only notice in Defendants' Return was for the original eighty acre tract. 1 (p 035) 7. The first public disclosure that the altered 60 acre tract would in fact be the one voted on came on the last day of the hearing, April 6, 2009. 7 (p 235) 8. Council voted 5-2 in favor of Ordinance 09-4336 on April 6, April 20 and May 5, 2009. 8 Def. Ans. Ct. No. 6. 9. No vote met the three fourths margin required by Iowa Code 414.5. A vote of 5-2 is a 71o majority vote. 5/7 =~ 0.71, ~ = 0.75, 0.71 < 0.75. ~ ~ r ~«~ _... r _.., c~ ,.... c~ --~ - 10. Defendants admitted that Plaintiff's protest pe~on~ ~ x filed March 10 was sufficient when measured against ~_° original eighty acre tract. 3 (D Ans. Ct.l, No 4) ~= N u~ 11. Defendants determined the sufficiency of the March 10 petition on May 5, 2009. 11 (p 353, 354) 12. Defendants measured the March 10 petition against a revised sixty acre tract that was first legally described 2 The changes were: (1) The area being rezoned from ID-RS to RS-5 decreased from 18.58 acres to 0.98 acres, a 95$ decrease. (2) The area being rezoned from RR-1 to RS-5 decreased from 44.29 to 40.13 acres, a 9~ decrease. (4) the area being rezoned from RS-5 to OPD-5 decreased from 79.27 acres to 60.28 acres, a 240 decrease. (4) A new outlot D was created (20 acres more or less) and now excluded from the original REZ08-00011. 2 March 31. 11 (pp 353, 354); 5 (pp 251-254); 12 Def. Ans. Ct 2 No 8 13. Finding that the petition comprised only 17.10 of the area within 200' of this revised sixty acre tract, the Defendants ruled Plaintiff's protest petition insufficient. 11 (pp 353) 14. Plaintiff and other landowners filed a second protest petition against the revised sixty acre tract on May 4, the day before the third and final vote. See Petition at pp. 361-378 Defendants' Return to Writ of Certiorari. 15. Defendants disregarded this second petition. 15 (Def Ans. Ct. 2, No. 10) 16. On May 5, Defendants passed ordinance 09-4336 on the third and final vote by a margin of 5-2. 16 (P 340) C 17. Defendants admitted that they have treated Ordinance No. 09-4336 as having been passed. 8 (Def Ans. Ct. 1, No 6) ~~ J ~' ~ Rob rt J. egem n '" ~wir 4 4 T n ace oa ~'~~"' Iowa City, I _ - 52246 ---- m ~`'~ Roberthegeman@mchsi . com ~ ~,,,:~ 391-338-5818 a ° 319-530-0553 (cell) 319-668-2491 (fax) Original filed Copies served on the defendants at the Office of the City Clerk of Iowa City, 410 East Washington Street, Iowa City, Iowa 52240 C_C ~• ~~ 3 Printer's Fee $--~5 . ~.. ~- CERTIFICATE OF PUBLICATION STATE OF IOWA, JOHNSON COUNTY, SS: THE IOWA CITY PRESS-CITIZEN FED. ID # 42-0330670 I, ~hU1/~ ~q~~-z- F~eetel~s, being duly sworn, say that I am the legal clerk of the IOWA CITY PRESS-CITIZEN, a newspaper published in said county, and that a notice, a printed copy of which is hereto attached, was published in said paper I .time(s), on the following date(s): ~A~l~ ~ ~ a-00 cj Legal Cle Subsc ' ed and sworn to before me this ~ :- ~ day of~ ~ ^ f A.D. 20~~. ~~~ ~ Notary Public ~cr,t ~~ .LINDA Kn0 ~ Z Y ~~ Commission i~lumber x3261° m ~ (Jly Commissicn E~pirt;s ~ 'J OFFICIAL PUBLICATION NOTICE OF PUBLIC NEARING Notice is hereby given`that a pub- lic hearing will be held by the City Council of Iowa City Iowa, at 7:Od p.m. on the 10th day of March, 2009, in Emma J. Harvat Hall, 410 E. Washington Street, Iowa City, Iowa, or if said meeting is can- celed, at the next meeting of the City. Council .thereafter as posted by the City Clerk; at which hearing the Council wiN consider: An ord'+nance rezoRlog 18.58- acres of land located north ,of Rohret Road from Interim Development Resideritiat {ID-RS) to Low '.Density' Single Family `r Residential (RS-5), 44.29 acres from Rural. Residential (RR-1) to Low Density Single. Family Residential (RS-5), and 82.3 acres -from Low Density Single. Family Residential (FfS-5) to Planned Deveopmenl Overlay low Density Single Family Residential (OFD-5): Copies of the proposed ordi- nancas and, resolutiohs-are on file for public examination in the office rof the City Clerk. City Hall, Iowa City, Iowa. .Persons wishing to make their views known for Council consideration are encouraged to appear at the above-meritioned time ahd place. MARIAN K. KARR; CITY CLERK 74935 March 2, 2009 -~. cn", U ~- ~ ~ A. "" ? ' -~ ; ` 1 :'C r-- q ~ ~'• -.. n-; ~, ® ~' _- i 035 ti cf, ~r° ~---~~ ~ Com lete'Descri tion p P March 10, 2009 Page 2 ~. ~~._ z..~,..._.. 1T~-~CT1D MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED -~~' AT 1552 DICKENSON LANE, IOWA CITY, IOWA. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of PARALLEL PARKING ONLY signs on the north side of B'jaysville Lane east of Dubuque Street and NO PARKING CORNER TO HERE signs at the intersection of B'jaysville Lane and the private driveway on the north side of the road; Charlotte Walker regarding Senior Center holidays [staff response included]; Gary Fairmont Filosa II regarding Street repair on Van Buren; Peter Ziegenhorn regarding Wal-Mart; Caitlin Lombardo regarding Landfill [staff response included]; School closing letters from David Gurwell, Marshall Poe and Julianna Tymoczko, David Wieseneck; Jonathan Kimmel regarding Litter; Mike Barker regarding Hilltop Mobile Park and Shelter House; Elias Zaharias regarding No Child Left Behind fallacies; Local Option Sales Tax letters from Chris Arch [staff response included], Peter Cram; Bob Saunders regarding Homeless village on S. Affirmati all vote unanimous, 7/0, all Council Members present. The Mayor e th otion carried. A public hearing was held on an ordinance conditionally rezoning approximately 18.58 acres of property located north of Rohret Road from. Interim Development Single-Family Residential (ID-RS) to Low Density Single-Family Residential, 44.29 acres from Rural Residential (RR-1) to Low Density Single-Family Residential(RS-5) and 79.27 acres from Low Density Single-Family Residential to Planned Development Overlay Low Density Single-Family Residential (OPD-5) (REZ08-00011) (Country Club Estates, Parts 3-8). The Mayor requested the Council Members disclose ex parte communications. Individual Council Members shared unications, and expressed their views. The following individuals appeared: Robert Hegeman, 4~"fucs~r"Pi~a~e;-aruelu ~ ~ o ret Rd. SW; Kolleen Shields, 3335 Rohret Rd. SW; Diana Thrift, 3329 Rohret Rd. SW; Dev. Brian Speer, S & J Development; Chester Schulte, 1812 Rohret Court; Ron Amelon, MMS Consultants; Sarah Jewell, 53 Tucson Place; Judy Tokuhisa, 3305 Rohret Rd. SW; PCD Dir. Davidson and Sr. Planner Miklo present for discussion. Moved by Wilburn, seconded by Wright, to accept correspondence from Larry & Sarah Jewel (2), Gordon Dyer, Raj and Rebekah Tokuhisa (3), Amanda, Adam & Jason Rohrer (2), Nancy Hitchon, Chester Schulte, Judy and Dave Tokuhisa (3), Larry Jewell (2), Adam, A. Brittany & Jason Rohrer, and notarized petitions submitted by Larry Jewell. Moved by Wilburn, seconded by Wright, to continue the public hearing to March 24. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Champion, seconded by Wilburn, to defer to March 24 the first vote of ordinance conditionally rezoning approximately 18.58 acres of property located north of Rohret Road from Interim Development Single-Family Residential (ID-RS) to Low Density Single- Family Residential, 44.29 acres from Rural Residential (RR-1) to Low Density Single-Family Residential (RS-5) and 79.27 acres from Low Density Single-Family Residential to Planned Development Overlay Low Density Single-Family Residential (OPD-5) (REZ08-00011) (Country Club Estates, Parts 3-8). The Mayor declared the motion carried unanimously, 7/011 Council Members present. e Moved by Wilburn, seconded by Champion, that the rule requiring ordinanc~fi~ b~ ~~~ considered and voted on for final passage at two Council meetings prior to the me~t+~g a~' ',,,,y ~ ~. ",~ ."'C° rte- co ~ . -, rar ~, ~~ ~ a' .~ -~ ~ ~ 057 Complete Description March 24, 2009 Page 3 _s,~ ~/ `J ----~ EPT CAPITAL FUNDS MADE AVAILABLE BY THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) THROUGH THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) IN THE AMOUNT OF $191,853; RES. 09-92, AUTHORIZING FILING OF AN APPLICATION FOR FEDERAL FUNDING ASSISTANCE FROM THE ECONOMIC DEVELOPMENT ADMINISTRATION FOR THE REPLACEMENT OF PARK ROAD BRIDGE AND ELEVATION OF DUBUQUE STREET PROJECT AND THE WASTEWATER TREATMENT PLANT CONSOLIDATION PROJECT. Correspondence: Roosevelt School letters from Judy Pfohl, Mary Peterson, Steve Yagla, Ann Kohl; Caroline Dieterle regarding Downtown drinking problem; Evan Streeby regarding Iowa City skatepark [staff response included]; Shaun Donovan regarding American Recovery and Reinvestment Act of 2009; Christine Denburg regarding Sidewalk by Taft Alternative High School [staff response included]; Dorothy Whiston regarding Shelter Overflow Interim Project; Mary Murphy and Gregg Geerdes regarding Flood- Mitigation. -Mayor Bailey noted that the public hearings-would be set for April 6 as the formal and work session would be combined. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Rod Sullivan, 2326 E. Court St., appeared regarding intergovernmental cooperation and the process of adoption of a resolution prior to JCCOG action. Caroline Dieterle, 727 Walnut St., noted the upcoming local option sales tax election and raised concerns regarding the potential of building a flood wall in Coralville and the raising of Dubuque St.. Garry Klein, 628 Second Ave., reference the upcoming local option sales tax election and the need for public input into projects. Moved by O'Donnell, seconded by Correia, to set a public hearing for April 6, 2009 on an ordinance rezoning approximately 100-acres of land located on both sides of 420th Street, west of Taft Avenue from Interim Develo ment ID-I to General Industrial (I-1) (REZ09- 00002) The M~ol.:deel~ed'"C a motion carried unanimously,- 7/0, a o s A public hearing was held on the ordinance conditionally rezoning approximately 18.58 acres of property located north of Rohret Road from Interim Development Single-Family Residential (ID-RS) to Low Density Single-Family Residential, 44.29 acres from Rural Residential (RR-1) to Low Density Single-Family Residential (RS-5) and 79.27 acres from Low Density Single-Family Residential to Planned Development Overlay Low Density Single-Family esidential (OPD-5) (REZ08-00011) (Country Club Estates). PCD Director Davidson, Senior Plan Miklo, and City Engr. Knoch ssion. The Mayor requested the C Members pa a communications. Individual Council em ers s tired communications, and expressed their views. The following individuals appeared: Larry Jewell, 53 Tucson Place; Jayne Sandler, 41 Tucson Place; Robert Hegeman, 44 Tucson Place; Karl Ebert, 3357 Rohret Rd.; Duane Musser, MMS Consultants; Diana Thrift, 3329 Rohret Rd. SW; Dev. Brian Speer, S & J Development. Individual Council Members expressed their views. Moved by Wilburn, seconded by Wright, to continue public hearing to April 6. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by ~~ en, .., .~:a '`~ ~,. r ~~' ~ X163 - -~. .~ • _~'°~ #6 .>'"~~~ Page 7~" M 6. PLANNING AND ZONING MATTERS. b. CONDITIONALLY REZONING APPROXIMATELY .98 ACRES OF PROPERTY LOCATED NORTH OF ROHRET ROAD FROM INTERIM DEVELOPMENT SINGLE- FAMILY RESIDENTIAL (ID-RS) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL, 40.13 ACRES FROM RURAL RESIDENTIAL (RR-1) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) AND 60.28 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL TO PLANNED DEVELOPMENT OVERLAY LOW DENSITY SINGLE-FAMILY RESIDENTIAL (OPD-5). (REZ08-00011) 1. PUBLIC HEARING Bailey: This is a public hearing continued from 3/10 and 3/24 (bangs gavel). Public hearing is open, and let's open this, let's disclose ex parte communication before we go into the... ~~--~'~ Champion: I did, talk to Wally P about what Planning and Zoning's decision was on talking to us, so...they don't want to. They approve of what we thought (mumbled) Bailey: Okay. Others? ra O'Donnell: I talked with Bob Miklo today, specifically about the buffer area~Tha t's~ ,~ L it. °~.- ~ ' ~-~ 1 i c-a -~ Bailey: Okay. Any other... -=tc~ ~ ~ :~~ tit x> +~ Hayek: I talked to Legal staff about the southern area and exactly what hffd=~ s ~ .~ """~ happened between the-last time we talked about it and-where thir~ tandN tonight. `,-~ Bailey: Okay. Anybody else? I talked-with Planning staff about the buffer area, as well. So, um, the wetlands buffer area. Okay. Davidson: This is the third meeting that we've, uh, had discussion on this item. Uh, there's not a whole lot new from the last meeting. The significant item since the last meeting is we do have a signed CZA, uh, that does reflect the new outlot D, which you had described to you, um, at the last meeting. You will recall that our motivation for moving outlet, ah, excuse me - outlot D -was that the developer had not been successful, uh, in getting, um, the Slothower Road situation, uh, and the resulting double-fronting lots, um, we...we had suggested that they work with the County to get that vacated. They weren't able to do so, so we are proceeding, uh, with a This represents only a re nably accurate trans option of the special formal Iowa City City Council me Ong of April 6, 2009. 239 ,~~~ r 4. Defendants admit that owners of 20% of land within 200 feet from the azea originally proposed to be rezoned did submit a protest petition at the Mazch 10, 2009, City Council meeting during the public hearing on the proposed rezoning;~D~fendants deny for lack of knowledge whether more than 20% of surrounding landowners were represented in the protest petition filed and/or whether this is represented on a videotape of the meeting. 5. Pazagraph five (5) is denied. 6. Defendants admit that Council voted in favor of Ordinance No. 09-4336 (REZ08-00011 is the working reference number used by Iowa City staff prior to adoption of the ordinance) by a vote of 5-2 at its April 6, Apri120 and May 5, 2009 meetings and have treated such votes as an approval of the ordinance. Defendants deny for lack of knowledge whether construction equipment has commenced work on the rezoned land. 7. Defendants deny that the City Council lacked jurisdiction to adopt Ordinance No. 09- 4336 and make no response as to Plaintiff s conclusion of law stated in the paragraph as it is an improper matter for inclusion in a pleading. Count 2 1. Pazagraphs one (1) through seven (~ are replead as if fully restated herein. 2. Paragraph nine (9) is denied, but affirmatively state .that Iowa City staff recommended a reduction in the area to be rezoned prior to the close of the public hearing on the matter in response to comments received by the public during said public_hearing process. __ _ ._ 3. Paragraph 10 is denied. 4. Paragraph 11 is denied. 5. Paragraph 12 is denied. 6. Paragraph 13 is admitted. d ''''~~ ~ , k: _~ ~~ a x C)="` °~" -.~ -~ ; Cr) City of Iowa City MEMORANDUM ,~~. ':--° Date: March 31, 2009 ~..._ _. To: -~ city°Council From: Christina Kuecker, Associate Planner RE: Country Club sb 5 ~e Zoning Ordinance and Conditional Zoning Agreement (CZA) have been updated to reflect retaining ID-RS and RR-1 zoning on Outlot D. It is anticipated that the Developer will sign the CZA before the Council meeting on Monday. _,_,- ~.,.F,~ . ~ .~~~_._, _.. M-e.fi The Planning and Zoning Commission informally indicated that there is not a need to meet with City Council regarding this issue. The P & Z Commission will formally decide on the need for a joint meeting at their formal meeting on April 2. -n n ~, p --i o3 ~ `~` co =.~ e~a rt ~'~ F. i-r-, -~- °~:~ :=- ~` N Ci3 251 6~ 7~ ~_ ~/ Prepared by: Christina Kuecker, Assoaate Planner t fovea C,, fA 52240; _~,..--F3t9)3~-3243 (REZ08-011) ORDINANCE NO. ,,.-~''~AN ORDINANCE CONDITIONALLY REZONING APPROXIMATELY 0.98 ACRES OF PROPERTY LOCATED NORTH OF ROHRET ROAD FROM INTERIM DEVELOPMENT SINGLE-FAMILY RESIDENTIAL (ID-RS) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL, 40.13 ACRES FROM RURAL RESIDENTIAL (RR-1) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RSA) AND 57.49 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL TO PLANNED DEVELOPMENT OVERLAY LOW DENSITY SINGLE-FAMILY RESIDENTIAL (OPD-5). (REZ08-~,; 00011) ~°"'°`"-""~" WHEREAS,'5~13~ J Development LLC (Owner) has requested a rezoning of property located north of Rohret Road and east of Slothower Road from Interim Development Single-Family Residential (ID-RS) to Low Density Single-Family. Residential (RS-S); from Rural Residential (RR-1) to low Density Single-Family Residential (RS-5); and from Low Density Single-Family Residential (RS-5) to Planned Development Overlay Low Dens'fty Single-Family Residential (OPD-5); and WHEREAS, the Comprehensive Plan indicates that the area is appropriate for single family housing; and WHEREAS, Owner has requested a reduction in wetland buffers and wetland mitigation, which requires a Level II Sensitive Areas Review and Planned Development Overlay Rezoning. The Planning and Zoning Commission has reviewed the requirements for wetland buffer reduction and mitigation and has found that the proposal meets the requirements as outlined in Section 14-51-6 of the Iowa City Zoning Code; and WHEREAS, the Planning and Zoning Commission has reviewed the proposed rezoning and determined that it complies with the Comprehensive Plan provided that it meets conditions addressing the need for improvement of Rohret Road to City standards, approval of the wetland mitigation plan, and a plan for the long-term maintenance of the wetland by the home owners' association; and WHEREAS, Iowa Code §414.5 {2007) provides that the City of Iowa City may impose reasonable conditions on granting an applicant's rezoning request over and above existing regulations in order to satisfy public needs caused by the requested change; and WHEREAS, Owner has agreed that the property shall be developed in accordance with the terms and conditions of the Conditional Zoning Agreement to ensure appropriate development in this area of the city. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CIT i? IOWA: ~ ~ cn -~-r ~ :~-, SECTION I APPROVAL. The properties described below are hereby reclassified: ~ --~~ ca ~ c-a ~.. --f C? C~ 1. From its current zoning designation of ID-RS to OPD-5 ~ r-- _ r'7 ~'• Commencing at the North Quarter Corner of Section 24, Township 79 North, Range 7 West, d1=t Fiff6 ~~ Principal Meridian; Thence S89°47'19"E, along the NoRh Line of the Northeast Quarter of said S~fon 24, a` distance of 634.00 feet, to the POINT OF BEGINNING; Thence continuing. S89°47'19"E, along said Nor Line, 342.27 feet; Thence Southwesterly, 318.98 feet, along an arc of a 1720.00 foot radius curve, concave Northwesterly, whose 318.53 foot chord bears S62°48'47"W; Thence N21 °52'26"W, 158.18 feet, to said POINT OF BEGINNING, and also, Commencing at the North Quarter Comer of Section 24, Township 79 North, Range 7 West, of the Fifth Principal Meridian; Thence S89°47'19"E, abng the North Line of the Northeast Quarter of said Section 24, a 252 Ordinance No. yew Page 2 ~ .. _: distance of 1400.09 feet, to the POINT OF BEGINNING; Thence continuing S89°47'19"E, along said North Line, 291.81 feet, to its intersection with the Centerline of Rohret Road; Thence S67°18'23"W, along said Centerline, 51.72 feet; Thence S67°00'50"W, along said Centerline, 52.57 feet; Thence S60°26'59"W, along said Centerline, 88.13 feet; Thence S59°56'46"W, along said Centerline, 61.62 feet; Thence N29°33'01"W, 133.21 feet, to said POINT OF BEGINNING, Said Parcels contain 0.98 acre, more or less, and are subject to easements and restrictions 2. From its current zoning of RR-1 to OPD-5: Commencing at the South Quarter Comer of Section 13, Township 79 North, Range 7 West, of the Fifth Principal Meridian; Thence N01°15'46"E, along the West Line of the Southeast Quarter of said Section 13, a distance of 139.57 feet, to the POINT OF BEGINNING; Thence continuing N01°15'46"E, along said West Line, 1420.85 feet; Thence S88°38'52"E, 101.15 feet; Thence S39°50'42"E, 158.00 feet; Thence N50°09'18"E, 230.00 feet; Thence N33°54'18"E, 173.50 feet; Thence S67°05'42"E, 336.00 feet; Thence S22°54'18"W, 55.00 feet; Thence S07°54'18"W, 297.07 feet; Thence S29°37'33"W, 60.57 feet; Thence S53°35'48"E, 662.14 feet, to a Point on the West Line of Southwest Estates Subdivision Part Two, in accordance with the Recorded Plat thereof; Thence S68°04'4T'W, along said West Line, 60.00 feet; Thence S46°03'38"E, along said West line, 330.10 feet; Thence S53°55'32"E, abng said West Line, 235.85 feet; Thence S21°17`53"E, along said West Line, 412.93 feet, to the Southwest Comer thereof, and a Point on the Centerline of Rohret Road; Thence S68°42'07"V1f, along said Centerline, 18.85 feet; Thence S67°18'23"W, along .said Centerline, 79.70 feet, to its intersection with the South Line of said Southeast Quarter, Thence N89b47'19"W, along said South Line, 291.81 feet; Thence N29°33'01"W, 173.66 feet; Thence N44°07'S8"W, 92:84 feet; Thence Southwesterly, 349.22 feet, along an arc of a 1720.00 foot radius curve, concave Northwesterly, whose 348.62 foot chord bears S51°41'01"W; to a point on said South Line; Thena N89°47'19"W, along said South Line, 342.27 feet; Thence N21°52'26"W, 150.82 feet; Thence N1 6'S1"11~ 60.83 feet; Thence N22°1T21"1N, 135.16 feet; Thence S64°30'09"W, 57.17 feet; Thence S7(~~'~48"~. y 117.60 feet; Thence S78°00'56"W, 223.03 feet; Thence S40°13'58"W, 108.48 feet; Thence S5t1a"14~p~'. 3"~ 124.04 feet; Thence S37°18'02"W, 15.40 feet; Thence N55°09'02"W, 176.92 feet, to said POIt~ O~ BEGINNING, containing 40.13 acres, more or less, and subject to easements and restrictions of re rn x~ 3. From RS-5 to OPD-5, subject to the Conditional Zoning Agreement attached hg~t~ an~ incorporated herein: ~g ~~ Commencing at the South Quarter Comer of Section 13, Township 79 North, Range 7 West, of the Fiftf~ Principal Meridian; thence N01 °15'46"E, along the West Line of the Southeast Quarter of said Section 13, a distance of 139.57 feet, to the PO1NT OF BEGINNING; Thence continuing N01°15'4ti'E, along said West Line, "2141.50 feet, to the Southwest Comer of Auditor's Parcel 2002031, in accordance with the recorded plat thereof; S89°44'32°E, along said South Gne, 361.42 feet, to the Southeast Comer thereof; Thence N01°16'10"E, along the East line of said Auditors Parcel, 361.50, to the Northeast comer thereof; Thence S89°44'30°E, 354.25 feet, to the Northwest Comer of Country Ctub Estates Second Addition, Iowa City, Iowa, in accordance with the recorded plat thereof; Thence S14°51'48"E, along the West Line of said Country Club Estates Second Addition, 221.57 feet; Thence S14°38'33"E, abng said West Line, 97.48 feet; Thence S00°07'09"E, along said line, 75.66 feet; Thence S18°21'00"W, along said line, 91.60 feet; Thence S20°38'15"W, along said line, 126.29 feet; Thence S11°37'37°VV, along said line, 478.88 feet, to a point on the West Line of Country Club Estates First Addition; Thence N78°22'23'1N, along said West line 217.77 feet; Thence S33°57'16"W, along said line, 170.83 feet; Thence S00°54'29"W, along said .line, 80.00 feet; Thence S16°43'33"E, along said line, 83.79 feet; Thence S78°22'23"E, along said line, 287.00 feet; Thence N11°37'37"E, along said line, 170.36 feet; Thence S78°22'23"E, along said South Line, 120.00 feet; Thence 511°37'37"W, along said line, 60.33 feet; Thence S78°22'23°E, along said line, 60.00 feet; Thence Northeasterly 39.27 feet, along said South Line and an arc of a 25.00 foot radius curve, tongue Southeasterly, whose 35.36 foot chord bears N56°37'37°E; Thence S78°22'23°E, along said line, 45.55 feet; Thence Southeasterly 31.07 feet, along said line and an arc of a 325.00 foot radius curve, concave Northeasterly, whose 31.06 foot chord bears S81°06'43"E; Thence $03°20'14"W, along said line, 126.16 feet; Thence S88°32'31°E, along said line, 226.92 feet, to the Northwest Comer of Auditor's Parcel 2006047, to Iowa City, Iowa, in accordance with the recorded plat thereof; Thence S01 °27'29"E, along the West Line of said Auditor's Parcel, 10.15 feet; Thence N81°43'30"E, along the South Line of said AudiRor's Parcel, 169.98 feet, to a Point on the West Line of Southwest Estates Subdivision Part Two, in accordance with the d ~~ 253 Ordinance No. Page 3 Recorded Plat thereof; Thence S19°45'01"E, along said line, 386.21 feet; Thence S68°04'47"W, along said West Line, 60.00 feet; Thence S46°03'38"E, along said West Line, 330.10 feet; Thence S53°55'32"E, along said West Line, 235.85 feet; Thence S21°17'53"E, along said West Line, 412.93 feet, to the Southwest Comer thereof, and a Point on the Centerline of Rohret Road; Thence S68°42'07"W, along said Centerline, 18.85 feet; Thence S67°18'23"W, along said Centerline, 131.42 feet; Thence N67°00'50"W, along said Centerline, 52.72 feet; Thence S60°26'59"W, along said Centerline, 88.13 feet; Thence S59°56'46"W, along said Centerline, 61.62 feet; Thence N29°33'01"W, 306.87 feet; Thence N44°07'S8"W, 92.84 feet; Thence Southwesteriy, 668.20 feet, along an arc of a 1720.00 foot radius curve, concave Northwesterly, whose 664.01 foot chord bears S56°59'48"W; Thence N21°52'26"W; 309.00 feet; Thence N12°36'51"W, 60.83 feet; Thence N22°17'21"W, 135.16 feet; Thence S64°30'09"W, 57.17 feet; Thence S70°59'48"W, 117.60 feet; Thence S78°00'56"W, 223.03 feet; Thence S40°13'58"W, 108.48 feet; Thence S50°14'53"E, 124.04 feet; Thence S37°18'02"W, 15.40 feet; Thence N55°09'02"W, 176.92 feet, to said POINT OF BEGINNING, containing 57.49 acres, more or less, and subject to easements and restrictions of record. SECTION ll. ZONING MAP. The building official is hereby authorized and directed to change the zoning map of the City of Iowa City, Iowa, to conform to this amendment upon the final passage, approval and publication of the ordinance as approved by law. SECTION lll. CONDITIONAL ZONING AGREEMENT. The mayor is hereby authorized and directed to sign, and the City Clerk attest, the Conditional Zoning Agreement between the property owner and the City, fo8owing passage and approval of this Ordinance. SECTION IV. CERTIFICATION AND RECORDING. Upon passage and approval of the Ordinance, the City Clerk is hereby authorized and directed to certify a copy of this ordinance, and record the same in the Office of the County Recorder, Johnson County, Iowa, at the Owners expense, upon the final passage, approval and publication of this ordinance, as provided by law. SECTION V. REPEALER. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. SECTION VI. SEVERABILITY. if any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the OMinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION VII. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication, as provided by faw. Passed and approved this day of . 20 5~ ATTC~T MpV R CLERK Approved by: ~- ~ ~ . ~ ~>G,~~., 'City Attorney's Office y y~o ~ ~a b C ~? -~ -~ --t (`~ cA ~~ >~7 q .~~ ~: ~'`~~ rV v.~ 254 Printer's Fee $_j_ CERTIFICATE OF PUBLICATION STATE OF IOWA, JOHNSON COUNTY, SS: THE IOWA CITY PRESS-CITIZEN FED. ID # 42-0330670 eeielfa, being duly sworn, say that I am the legal clerk of the IOWA CITY PRESS-CITIZEN, a newspaper published in said county, and that a notice, a printed copy of which is hereto attached, was published in said paper 1 _ time(s), on the following date(s): ~~I Arl~ ~ , a-OO cj Legal Cle Subsc ' eel and sworn to before me this ~ :-z~ day of A.D. 20~_. Notary Public oJ~rat ~~ .LINDA Kr~OTZ r ~ Cofnfirission PiutTnSer 7261 • My Cofnr+~ssion_F: pir~S o1=Flcwl_ Pu~ICAnoN NOTICE OF PUBLIC BEARING Notice is hereby grven'that a pub- lic hearing will be held by the City Council of Iowa Cily, bwa, at 7:00 p.m. on the 10th day of March, 2009, in Emma J. Harvat Haft, 410 E. Washington Street, lovva City, Iowa, or 'rf said meeting is can- celled, at the next meetrrg.of the city. Counrai ttrereafter as by the Cf the cell wiq consider. n. ordinance rezoning 18.58- acres of land located north .of Rohret Road from.. Interim Development gesideritial (10-RS) to Low '. Densely' Single Family ` Residential (RS-5), 44.29 acres from Rural. Residential (RR-1) to Low Density :Single- Family Residential (RS-5). antf 823 acres from Low Oerrsity Family Residential (RS-5) to Planned ` peveioprtrerit Overlay Low. Density Single Fam~y Residential (OPD-5)- of the projiosed oydr- and resohrtioirs' are on for . 'of Ure City Cterfe, City Ftad, Iowa City, Iowa. .Persons wishing ro make their views known for Council consideration are encouraged ro appear at the above-mentioned time and place. MARIAN K. KARR; CITY CLERK 74939 March 2, 2009 r"- 1 d d-'"'- ~ +~ .. .`' ~ b ~~~`° //+•+a..,. ~~ 'V f , "~~ / 035 f,/~ ~' March 10, 2009 ~f~'`~ City of Iowa City page ~. ,''' ---------may'. END OF CONSENT CALENDAR. Approved, 7/0 ITEM 5. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] Community Comment will be continued, if necessary, prior to "City Council Information° item. ITEM 6. PLANNING AND ZONING MATTERS. (Item's "a, b,' wilt proceed as outlined in the City Attorney's memo of 2/28/07 entitled "Rezonin, a~_ D~ P Process and Ex parte communications."L -~"°""°"~" ~--~.~.._ CONDITIONALLY REZONING APPROXIMATELY 18.58 ACRES OF PROPERTY LOCATED NORTH OF ROHRET ROAD FROM INTERIM DEVELOPMENT SINGLE-FAMILY RESIDENTIAL.(ID-RS) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL, 44.29 ACRES FROM RURAL RESIDENTIAL (RR-1) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS,S) AND 79.27 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL TO PLANNED DEVELOPMENT OVERLAY LOW DENSITY SINGLE-FAMILY RESIDE„(aITIAC Comment: At its February 5 meeting, by a vote of 5-1 (Eastham voting no, Payne absent), the Planning and Zoning Commission recommended approval of this rezoning subject to a Conditional Zoning Agreement addressing improvement of -Rohret Road to City standards, a phasing plan for the subdivision, the vacation of the southern portion of Slothower Road, approval of the wetland permit and a plan for the long-term maintenance of the wetland by a home owners' association. Staff recommended approval in a report dated January 15. Approval will allow the development of Country Club Estates, Parts 3-8, a 170-lot, 82.3 acre single-family residential subdivision located on the north side of Rohret Road east of Slothower Road. Correspondence included in Council packet. 1. PUBLIC HEARING Action: Continued to March 24, 7/0 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action: Deferred to March 24. 7/0 ~.. `~' -.£'-.' ~`~' ~ ~~ t^- ~~ ~ d '7 ~ ~, ~ 055 .-. March 24, 2009 ~ City of Iowa City. Page 8 ,... M.,~,^.._ ,~ .~_._ b) CONDITIONALLY REZONING APPROXIMATELY 18.58 ACRES OF PROPERTY LOCATED NORTH OF ROHRET ROAD FROM INTERIM DEVELOPMENT SINGLE-FAMILY RESIDENTIAL (ID-RS) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL, 44.29 ACRES FROM RURAL RESIDENTIAL (RR-1) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) AND 79.27 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL TO PLANNED DEVELOPMENT OVERLAY LOW DENSITY SINGLE-FAMILY RESiDENTI, At. (OPD-0). (REZ08-00011) --~°` -- -r._..,---- Comment: At its February 5 meeting, by a vote of 5-1 (Eastham voting no, Payne absent), the Planning and Zoning Commission recommended approval of this rezoning subject to a Conditional Zoning Agreement addressing improvement of Rohret Road to City standards, a phasing plan for the subdivision, the vacation of the southern portion of Slothower Road, approval of the wetland permit and a plan for the long-term maintenance of the wetland by a home owners' association. Staff recommended approval in a report dated January 15. Approval will allow the development of Country Club Estates, Parts 3-8, a 170-lot, 82.3 acre single-family residential subdivision located on the north side of Rohret Road east of Slothower Road. Staff memorandum and correspondence included in Council packet. 1. PUBLIC HEARING (CONTINUED FROM 3110) Action: Continued to April fi, 7/0 2. CONSIDER AN ORDINANCE (DEFERRED FROM 3/10) Action: Deferred to April 6, 710 (FIRST CONSIDERATION) ITEM 5. AMENDING THE FY2009 OPERATING BUDGET Comment: This public hearing is being held to receive comment on amending the FY2009 budget. Included in the March 12, 2009 information packet {IP#3) is supporting documentation that is also available at the Library, Finance Department and City Clerk's office. a) PUBLIC HEARING Action: Closed ti -.. ca b) CONSIDER A RESOLUTION ~ o ~r„a`a >t tea. Action: Approved, 7/0 i 'ry~~ <~~ ~ y'~ ® ~.J ~,~ 160 ~. ,; 'April 6, 2009 ~ ~'~~~Ci~f Io~Citx.~. ---- --- -f.'ag~ ~, _ "" ~ CONDITIONALLY REZONING APPROXIMATELY .98 ACRES OF PROPERTY LOCATED NORTH OF ROHRET ROAD FROM INTERIM DEVELOPMENT SINGLE-FAMILY RESIDENTIAL (ID-RS) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL, 40.13 ACRES FROM RURAL RESIDENTIAL (RR-1) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) AND 60.28 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL TO PLANNED DEVELOPMENT OVERLAY LOW DENSITY SINGLE-FAMILY RESIDENTIA _,,~ (OPD-5). (REZ08-00011) ___,._~~,_.~,~.-~.-~-.~.-...°°,---.,.-- Comment: At its February 5 meeting, by a vote of 5-1 (Eastham voting no, Payne absent), the Planning and Zoning Commission recommended approval of this rezoning subject to a Conditional Zoning Agreement addressing improvement of Rohret -Road to City standards, a phasing plan for the subdivision, the vacation of the southern portion of Slothower Road, approval of the wetland permit and a plan for the long-terra maintenance of the wetland by a home owners' association. At their March 30' informal meeting, it was the sense of the Planning and Zoning Commission that there is no need for a joint meeting if the Council decides to retain ID-RS and RR-1 zoning on Outlot D (The Commission will formally vote on the question at their April 2 meeting). Staff memorandum included in Council packet. PUBLIC HEARING (CONTINUED FROM 3110 AND 3/24) Action: Closed 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) (DEFERRED FROM 3110 AND 3/24) Action: First consideration, 5/2, Wright and Correia voting "no" rv c.~ Lj o r~z'1 ~'--1 W C'7 ~~ ~ ~~ r"~1 ~' ~~ •~'," --- C7"~ ...,.. 235 4. Defendants admit that owners of 20% of land within 200 feet from the area originally proposed to be rezoned did submit a protest petition at the March 10, 2009, City Council meeting during the public hearing on the proposed rezoning. Defendants deny for lack of knowledge whether more than 20% of surrounding landowners were represented in the protest petition filed and/or whether this is represented on a videotape of the meeting. 5. Paragraph five (5) is denied. Defendants admit that Council voted in favor of Ordinance No. 09-4336 (REZ08-00011 is the working reference number used by Iowa City staff prior to adoption of the ordinance) by a vote of 5-2 at its Apri16, April 20 and May 5, 2009 meetings and have treated such votes as an approval of the ordinance. Defendants deny for lack of knowled'ge`-vv~llether construction equipment has commenced work on the rezoned land. 7. Defendants deny that the City Council lacked jurisdiction to adopt Ordinance No. 09- 4336 and make no response as to Plaintiffs conclusion of law stated in the paragraph as it is an improper matter for inclusion in a pleading. Count 2 1. Paragraphs one (1) through seven (7) are replead as if fully restated herein. 2. Paragraph nine (9) is denied, but af~'xrmatively state that Iowa City staff recommended a reduction in the area to be rezoned_prior to the close of the public hearing on the matter. in response to comments received by_the public during said public. hearing process. 3. Paragraph 10 is denied. 4. Paragraph 11 is denied. 5. Paragraph 12 is denied. 6. Paragraph 13 is admitted. ti -,. © 4 ~ ~ ~ ~ _ -r? ~ ~ ~ ~` -~ ~ ~ .~'~• -,~ ~ a ..~ ;~- '~ Q} City of Iowa City MEMORANDUM Da .May 5, 2009 To: -City Council ~"~- From: Christina er, Associate Planner U5-U5-Uy 5c ~ ~~ -- -) RE: ~,Rf°rZ08-00011 -Country Club Estates Parts 3-7, Protest Petitions At the March 10 City Council meeting, protest petitions were submitted to the City Council. Staff has mapped and calculated the percentage of property owners within 200' in protest. The percentage is 17.1 %. If 20% of property owners within 200' protest a rezoning, it requires a super majority of the City Council to pass. A map illustrating this is attached. The percentage is calculated by creating a 200' buffer around the area to be rezoned and calculating the area of the buffer. Then the properties that have submitted a protest petition are mapped out. The total areas of the portions of these properties that fall within the 200' buffer are used to calculate the percentage. f N O ~ ~ ~' ""°Q W ~~ ~~ ~ ~~ !1") ~ ~~ ~ -cam ..~ ~' r"'i ~~ 353 Property Uwners Protesting Proposed Zoning change for Country Club Estate ~ ~~ r L ~. Q~ ~~ I ~ t ~ ~ ~ ,_. - - m ' ~~ - o . ~: E R t i. ~ ~~; i ~% ~ ~ ~ ;I - ~ ~ ~ / ~ ~ Rf[ ~ ~ `/ t 1 PHOENIX DR i i i i P i cos - ~a~ Ah, OF s~ ti~ i :?~ < _ 3 ~ ~ 1 ~ ~/~' i ` / i %~ - / .f,~ i i r ~~ ~~ SON ~, } i~/ ~ s c ~ i` M ,; ' /l ~ ~~ I r ~f_ f p~ 3 ~' . ~•;~ .i ' / / RES 0.O ~ .n _.__-._.. - ~ ~..®t 103 _ C ~ ~ ~b .J ~ ~. ' Y:.~. :k,., ~ ~,__. ..... KESSIER RD 1 t.. --.. -.. - ~ , ,: >, ,. _.. _ _ I ~. ' 1w 1 {: .._.. .___. _. ~ >m ~ - ~ r - } ~ i ." _ 1 ~.. 7 pn. ~ I r ~ ~ I 1` l ' _ ~.a ~ c _- - - -- -- _, _ - ._ _-- ~''-=~ a3 » c ~ °;~ _ ..°°a --~ L" ~ ~ `~ ~ ®~t:3 N CJl I ^~ Proposed re-zoning area ~----- ~~ Area within Z00' of rezoning area (47.56 acres) -~ Percent of property within 200' area (8.14 acres=17.10%) 4 )~ ~.~ 7. Paragraph 14 is admitted. ..~_.,,~,~~. ~•~~-..... -- --~_-~_.. ,.---- Paragraph I S is admitted. Defendants affirmatively state that a portion of the property within the protest zone as calculated based on the land initially proposed to be rezoned was no longer within the protest zone once the land to be rezoned was reduced by the it City Council in response to public comment received during the three public hearings f~' held on this matter. 9. Paragraph 16 is admitted. - ..,,~. ... 10. Defendants admit that Plaintiff voiced his objection during the May 3, 2009, Council meeting and admit that Defendants would not accept further rezoning protests after the close of the public hearing per Iowa Code §414.5. Defendants deny for lack of knowledge the sufficiency of the protest petition Plaintiff may have attempted to file. 11. Paragraph 18 is admitted. 12. Defendants admit that Iowa Code Section 414.5 (2009) states, in part, that language cited in paragraph 19 of Plaintiff s Petition and admit that proper notice and hearing were held on the proposed rezoning. Defendants deny the remainder of said paragraph. WIYEREFORE, Defendants pray that the Petition for Writ of Certiorari be dismissed in its entirety, with costs assessed to Plaintiff. Defendants further pray that Plaintiffs Motion for a Stay be denied and that the Court grant any other such relief as it deems appropriate. Respectfully submitted, Sara Greenwood Hektoen, AT000291~' Assistant City Attorney saza-hektoen@iowa-city.org nom' 410 East Washington Street -; t , Iowa City, IA 52240 (319) 356-5030 ~= ,.~ "`, c, 4 m er, ,,. s ~~.~ +£ ~ .. 7. Paragraph 14 is admitted. 8. Pazagraph I S is admitted. Defendants affirmatively state that a portion of the property within the protest zone as calculated based on the land initially proposed to be rezoned was no longer within the protest zone once the land to be rezoned was reduced by the City Council in response to public comment received during the three public hearings held on this matter. 9. Paragraph 16 is admitted. admit that Plaintiff voiced his objection during the May 3, 2009, Council meeting and admit that Defendants would not accept further rezoning protests after the close of the public hearing per Iowa Code §414.5. Defendants deny for lack of knowledge the sufficiency of the protest petition Plaintiff may have attempted to file. 11. Paragraph 18 is a ted: _- ,. ..... _ : ~ ., . 12. Defendants admit that Iowa Code Section 414.5 (2009) states, in part, that language cited in paragraph 19 of Plaintiff's Petition and admit that proper notice and hearing were held on the proposed rezoning. Defendants deny the remainder of said paragraph. WHEREFORE, Defendants pray that the Petition for Writ of Certiorari be dismissed in its entirety, with costs assessed to Plaintiff: Defendants further pray that Plaintiffs Motion for a Stay be denied and that the Court grant any other such relief as it deems appropriate. Respectfully submitted, Sara Greenwood Hektoen; AT000291~ Assistant City Attorney ~.,~~; saza-hektoen@iowa-city.org ~ n 410 East Washington Street =°<'~`"' Iowa City, IA 52240 ` (319} 356-5030 .~~, d 4 nl w N ti~ ~~s ~~~ Complete Descriptiolti May 5, 2009 ' Page 4 (CB-10) Zones, be given first vote. Individual Council Members expressed their views. The Mayor declared the motion carried, 5/2, with the following division of roll call vote. Ayes: -~`° ~~ Moved by Wilburn, seconded by O'Donnell, that ORD. 09-4336, CONDITIONALLY ;REZONING APPROXIMATELY 0.98 ACRES OF PROPERTY LOCATED NORTH OF ROHRET ROAD FROM INTERIM DEVELOPMENT SINGLE-FAMILY RESIDENTIAL (ID-RS) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL, 40.13 ACRES FROM RURAL RESIDENTIAL (RR-1) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) AND 57.49 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL TO PLANNED DEVELOPMENT OVERLAY LOW DENSITY SINGLE-FAMILY RESIDENTIAL (OPD-5) (REZ08-00011) (Country Club Estates), be passed and adopted. Robert Hegeman, 44 Tucson Place, appeared. The Mayor declared ordinance adopted, 5/2, with the following division of roll call vote. Ayes: Champion, Ha ek O'Don II album Baile . Na s: Wright, Con'eia. ve y onne , sewn e y Wright, to accept correspondence-from o egeman, Mike Barber, Larry Jewell and (17) Protest of Rezoning signatures. The Mayor declared the motion carved unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Champion, to adopt RES. 09-137, APPROVING THE PRELIMINARY PLAT OF COUNTRY CLUB ESTATES PARTS 3-7, IOWA CITY, IOWA (SUB09-00010). The Mayor declared the resolution adopted, 5/2, with the following division of roll call vote. Ayes: Hayek, O'Donnell, Wilburn, Bailey, Champion. Nays: Correia; Wright. A public hearing was held on a resolution adopting Iowa City's FY10 Annual Action Plan'and FY09 Annual Action Plan Amendment, which are sub-parts of Iowa City's 2006- 2010Consolidated Plan (City Steps), and authorizing the City Manager to submit said plan and amendment and all necessary certifications to the U.S. Department of Housing and . Urban Development, and designating the City Manager as the authorized Chief Executive Officer. Community Development Planner Hightshoe present for discussion. Council Member Champion left the room due to a conflict of interest. Moved by O'Donnell, seconded by Wright, to adopt RES. 09-138, ADOPTING IOWA CITY'S FY10 ANNUAL ACTION PLAN AND FY09 ANNUAL ACTION PLAN AMENDMENT, WHICH ARE SUB-PARTS OF IOWA CITY'S 2006-2010 CONSOLIDATED PLAN (CITY STEPS), AND AUTHORIZING THE. CITY MANAGER TO SUBMIT SAID PLAN AND AMENDMENT AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. Affirmative roll call vote unanimous, 6l0, Champion abstaining. The Mayor declared the. resolution adopted. Council Member Champion returned to the meeting. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization of a loan agreement and the issuance of not to exceed $4,995,000 General Obligation Capital Loan Notes. No one appeared. The Mayor declared the public hearing closed. Moved by Hayek, seconded by O'Donnell, to adopt RES. 09-139, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $4,995,000 GENERAL OBLIGATION CAPITAL LOAN NOTES_ Affirmative roll call vote unanimous, 7/0, al~ounc~ Members present. The Mayor declared the resolution adopted. ~ c~ ~ ~ ~ jy~ ~~ ~ ~ =~ ~~< = '~dn ~« n„i CERTIFICATE OF SERVICE (PRIVATE) I certify that PLAINTIFF'S Statement of Undisputed Facts in Support of Motion for Summary Judgment were served upon the City of Iowa City and the City Council of Iowa City in the cause of action Hegeman v. The City of Iowa City and the City Council of Iowa City, EQCV070796, by depositing the file stamped copies in the US mail postage prepaid February 17, 2010, addressed to the City of Iowa City and the City Council of Iowa City, Office of the Clerk of Iowa City, 410 East Washington Street, Iowa City, Iowa 52240. N ca c~ o fit? `~ c-? ~ -•®• =tc~ °o ~ s- a IP10 Marian Karr From: Colvin, Carolyn [Carolyn-Colvin@uiowa.edu] Sent: Tuesday, February 23, 2010 10:52 AM To: Council Subject: Please plan to attend Attachments: Teaching the Levees (2).docx The University of Iowa's Center for Teaching is partnering with the Department of Teaching and Learning (College of Education) and the Center for Human Rights to sponsor an Ida Beam Scholar on Thursday, March 4th to discuss the acclaimed "Teaching the Levees" curriculum - a curriculum that stems from Spike Lee's HBO Documentary about Katrina, When the Levees Broke. Professor Margaret Crocco is the director of the Teaching the Levees curriculum project and will be present to address members of the campus and Iowa City communities regarding the importance of democratic dialogue and civic responsibility when natural disasters challenge our local and global perspectives. We believe that her talk has important implications for the Iowa City community and we hope you will make time to attend her talk. Please note that you must register on the Center for Teaching website to reserve a seat as seating is limited. Please contact Jean Florman, Director for the Center for Teaching at 335-6048 if you have questions. Carolyn Colvin Department of Teaching and Learning 2/23/2010 Ida Beam Scholar -Margaret Smith Crocco, Ph.D. Lessons from the Levees: From Democratic Dialogue to Civic Responsibility m„,. K~ J 4.'Y .z ~. ~;~ a~. ~~ r'~ -.: ~'- i `_,_ . L1' ~' r 3 ~~~~ :: ~, } Margaret Smith Crocco Prof. of Social Studies Professor and Program Coordinator, Social Studies Chair of Department of Arts and Humanities Columbia University Margaret Crocco directs the critically acclaimed, Teaching the Levees project, which provides inspiration and resources for educators who seek to incorporate democratic dialogues into their courses. The project and curriculum were shaped around Spike Lee's HBO Documentary, When the Levees Broke. In her address to campus and community members, Crocco will describe the history, goals, and development of the levees project, as well as its importance for instructors who seek to enhance students' understanding of democracy and civic responsibility. Thursday, March 4 from 3-5 p.m. University Capitol Center 2520 D -Seminar Room Sponsored by: Department of Teaching and Learning Center for Human Rights Center for Teaching **You must register for this event through the Center for Teaching website: http•//www uiowa edu/~centeach/services/mar~aretcroccolessonsfromthelevees.shtml February 25, 2010 Suzan M. Stewart Managing Senior Attorney MidAmerican Energy Company P.O. Box 778 401 Douglas Street Sioux City, IA 51102 John R. Sehnert Franchise Manager MidAmerican Energy Company 4299 NW Urbandale Drive Urbandale, IA 50322-7916 Re: City of Iowa City -Gas and Electric Franchise Fee Dear Ms. Stewart and Mr. Sehnert, _~ r ~~~ ~'`~~ ,~..~ -.~..~ CITY OF IOWA CITY City Attorney's Office 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5030 (319) 356-5008 FAX www.icgov.org Enclosed you will find a copy of Ordinance No. 10-4382 that was adopted by the City Council of the City of Iowa City on February 16, 2010 and was published as required by law on February 24, 2010. This ordinance imposes gas and electric franchise fees in the amount of 1% effective June 1, 2010. Pursuant to Section 12-1-16 of the electricity franchise agreement and Section 12- 2-13 of the gas franchise agreement between the City and MidAmerican Energy Company this letter shall serve as notice to you of the imposition of the franchise fees at least 90 days in advance of their effective date. As I noted in an earlier communication, this ordinance also repeals the 2% franchise fee. Thank-you for your assistance. Please call me if you have any questions. Ve truly yours, Eleanor M. Dilkes City Attorney Cc: City Council Dale Helling, City Manager Marian Karr, City Clerk. ~~~®~ ~ul~~~~ ,~~,.~ CITY OF IOWA CITY MEMORANDUM Date: February 25, 2010 To: Dale Helling, Interim City Manager From: Ron Knoche, City Engineer~_ Cc: City Council Re: Iowa City Fire Station No. 4 Project The bid date for Iowa City Fire Station No. 4 Project will be moved from the 11`h of March, 2010 to the 16`h of March, 2010. The council date for award will still take place on the 23~d of March, 2010 as per Resolution No. 10-34. In order to obtain the best possible bids, the bid date is being changed to avoid conflict with a large University building project being bid at the same time. S:\ENG\ARCHITECTURE FILE\Projects\Fire Station 4 Project\bid documents\Memo bid date change Fire Station #4 Project from March 11 2010 to March 16 2010.doc The City of Iowa City Human Rights Commission & The Iowa Civil Rights Commission present Fair Housing Training in recognition of Fair Housing Month April 13, 2010 Iowa City Public Library, Meeting Room A Attend one of two session times: 10:30 am- 12:OOpmOR 1:30pm-3pm The trainining is free and open to the public. Seating is limited so pre-registration is required. To register visit www.icgov.ora/humanrights Registration will remain open through April 9* *Unless all spots are reserved prior to that time IOWA CITY HUMAN RIGHTS COMMI SION 02-25-10 DRAFT I P 11 POLICE CITIZENS REVIEW BOARD MINUTES -February 17, 2010 CALL TO ORDER: Chair Donald King called the meeting to order at 12:02 P.M. MEMBERS PRESENT: Janie Braverman, Joseph Treloar, Vershawn Young MEMBERS ABSENT: None STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #09-05 EXECUTIVE SESSION Motion by Braverman and seconded by Treloar to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0. Open session adjourned at 12:03 P.M. REGULAR SESSION Returned to open session at 12:14 P.M. Motion by Braverman, seconded by Treloar to forward the Public Report as amended for PCRB Complaint #09-05 to City Council. Motion carried, 4/0. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • March 9, 2010, 5:30 P.M., Lobby Conference Rm • April 13, 2010, 5:30 P.M., Lobby Conference Rm • May 11, 2010, 5:30 P.M., Lobby Conference Rm • June 8, 2010, 5:30 P.M., Lobby Conference Rm ADJOURNMENT Motion for adjournment by Braverman and seconded by Young. Motion carried, 4/0. Meeting adjourned at 12:19 P.M. ~~o~c zz~~ro o ~a~ ~~ ~~.~ v' ~ c ~ ~ o. oc g o ~o d ~~ o . e _ ~ , ~ a , x ~ ~ ' _ ~~ b~ N W W N y a O k ~ yC 3 ~ 3 3 N ~ x ~ ~ i i rya d fD ro O Yn ~n ~ ~" ~~~ ~n~ N CrJ -~ 0 /~ C 1 ~ POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 N 4 February 17, 2010 0 ~ ° rn ~~ ~ ~ To: City Council n~ D Citizen ~,~ ° Dale Helling, Acting City Manager ~; Sam Hargadine, Chief of Police ~ ~, ~. Officer(s) involved in complaint ~ rv u~ From: Police Citizen's Review Board Re: Investigation of PCRB Complaint #09-OS This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #09-OS (the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chief s Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence", are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Citizen on June 30, 2009. As required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief s Report was completed on September 23, 2009 and was filed with the City Clerk on September 23, 2009. The Board met to consider the Chiefs Report on October 13, November 3, December 11, 2009, January 19, and February 17, 2010. At the October 13, 2009 meeting the Board voted to review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (d), "Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation " Page 1 FINDINGS OF FACT On June 29, 2009, at about 11:51 p.m. Officers A and B responded to a report of an ex-boyfriend at the residence who was yelling and threatening the Complainant. The Complainant requested that officers come to the residence and remove the subject. Upon arrival, Officers A and B met with the Complainant and the ex-boy friend, the Citizen. After investigating the incident, the officers determined that the Citizen had assaulted the Complainant, prevented her from summoning police and operated her vehicle without consent. They subsequently arrested the Citizen for Simple Domestic Assault, Obstructing Emergency Communications and Operating a Vehicle without Owner's Consent. The Citizen was taken into custody. The Citizen was upset and immediately complained about the handcuffs, stating that they were on too tight and were hurting him. In response to his complaint, the officers checked the handcuffs on the Citizen. They asked the Citizen to "hold still for a minute" and determined that the handcuffs were on correctly. The Citizen requested to see a doctor and was taken to IJIHC Emergency Treatment Center for evaluation and treatme~The Citizen was given Ibuprofen for inflammation and soft tissue bruising and for th~ain. ° ~~ ~ --~ c~ -~ - ~ ALLEGATIONS ~"'~ ~ ~_~ :~, Allegation #1: Officer A did not take responsibility for the "safety and protectiotthe~itize while he was under arrest and in his custody; did not treat him humanely; and subjected ~ to unnecessary restraint b~pplying handcuffs too tigl, lY to his wrists. (Violation of Iowa`~ity Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 -Custody of Prisoners) Both Officers A and B stated they were able to put a finger in-between the handcuffs and the Citizens' wrists at the. scene. In car audio showed that Officer A made this same statement to the Citizen when he was complaining about how tight the handcuffs were. Officer A checked the handcuffs again when they arrived at the jail and was able to put a finger between the Citizens' wrists and the handcuffs. This is an accepted law enforcement practice to ensure handcuffs are not on too tight. There was no evidence that either Officer A or Officer B failed to take responsibility for the "safety and protection" of the Citizen, failed to treat the Citizen humanely, or subjected him to unnecessary restraint by ap~lyin~ the handcuffs too tightly to his wrists, thus violating of Iowa City Police Rules / Regulations, Section 345.8 -Arrests, and Section 345.09 -Custody of Prisoners. (NOT SUSTAINED) Allegation #2: Officer A did not take responsibility for the "safety and protection" of the Citizen while he was under arrest and in his custody; did not treat him humanely; and subjected him to unnecessary restraint b fy ailing to loosen handcuffs around his wrists in a timely manner after being advised they were too tight. (Violation of Iowa City Police Rules /Regulations, Section 345.8 - Arrests, and Section 345.09 -Custody of Prisoners) Page 2 The Citizen was placed in handcuffs at approximately 12:16 a.m. and began to complain about the handcuffs being placed on too tight. The Citizen made a very distressed moaning type of sound indicating that he was upset prior to complaining about the handcuffs. Officers A and B both checked the handcuffs for proper fit as soon as the Citizen began to complain about them. The Citizen was taken to the Johnson County jail where he again began to complain about the handcuffs being on too tight. Officer A checked the handcuffs on the Citizen again when they arrived at the jail and, even though the handcuffs had been properly applied, loosened them for the Citizen. The Citizen requested to be seen by a doctor and was taken to UIHC at about 12:49 a.m. The Citizen was handcuffed for approximately 33 minutes total. The Citizens' handcuffs were checked twice and he was taken to UIHC to receive medical attention, as per his request. There is no evidence that shows that either officer violated Iowa City Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 -Custody of Prisoners (NOT SUSTAINED) Allegation #3: Officer A did not take responsibility for the "safety and protection" of the Citizen while he was under arrest and in his custody; did not treat him humanely; and subjected him to unnecessary restraint ~ causingLnflammation (soft tissue brusing) and pain in his "carpal area". (Violation of Iowa City Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 - Custody of Prisoners) The Citizen requested to be seen by a doctor and was taken to UIHC at about 12:49 a.m. The Citizen was handcuffed for approximately 33 minutes total. The Citizen was handcuffed in compliance with accepted law enforcement practices to ensure handcuffs are not on too tight. Handcuffs, by their nature, are not comfortable. The Citizens' handcuffs were checked twice and he was taken to UIHC to receive medical attention, as per his request. Even though the Citizen was given Ibuprofen for "inflammation (soft tissue brusing) and pain in his "carpal area", There is no evidence to suggest that the officers violated Iowa City Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 -Custody of Prisoners. (NOT SUSTAINED) COMMENT The Iowa City Police Citizen's Review Board did examine records and listened to the recording from the police car as part of their investigation into this complaint. N a ~ C'~ i~ n ~ ~~ ...Y v~ Page 3 IP12 MINUTES YOUTH ADVISORY COMMISSION February 22, 2010 - 7:00 PM LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY Members Present: Zach Wahls, Luan Heywood, Alexandra Tamerius, Gary Black Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: University of Iowa journalism students CALL TO ORDER: The meeting was called to order at 7:03 p.m. Wahls nominated Heywood to the position of temporary chair. Tamerius seconded. The motion passed 4-0. Luan Heywood chaired the meeting. VACANCIES: The Tate and Regina slots remain empty, and an unexpired at-large slot is also open. Wahls said that he had spoken with Jerry Gao, a former YAC member, about applying for the newly vacated slot. Wilburn reported that he was speaking with a prospective member at Tate. The Commission briefly went over what each slot was/entailed. If the Tate and Regina slots are not filled at the March 2 Council meeting, the Commission decided to advertise them with the at- large seat so all three empty positions would have a March 31 deadline and an approval date of April 6, 2010. MINUTES: Tamerius moved approval of the December 6 minutes. Wahls seconded. The motion passed 4-0. BUDGET UPDATE: Heywood reviewed her budget presentation to the Council in January. City Council Liaison Wilburn stated Council approved the budget as presented. The Commission looked through the approved budget for FY11. Tamerius asked if a group she is involved with at City High would be eligible to receive Youth Empowerment Grant funds. Commission Members explained that Tamerius would not be able to submit the paperwork or be directly involved in the planning of the event herself, but would certainly be able to strongly recommend the grant to her group. YOUTH ADVISORY COMMISSION February 22, 2010 Page 2 of 4 Heywood asked Wahls a few questions about the Recognition Scholarship. Wahls reported that the Recognition Scholarship will be available for the 2010-2011 school year and gave a brief timeline. Karr noted that when subcommittees are formed in March, the Recognition Scholarship will likely be given its own committee. REVIEW OF BY-LAWS, MISSION STATEMENT, AND RESOLUTION: The Commission discussed the nature of the present by-laws with membership of one student from each high school (4) and three at-large members. Tamerius explored the possibility of enlarging the size of the Commission to nine, but Wahls pointed out that the Commission is currently operating at quorum at present, and would be completely unable to function if the size of the YAC was increased to nine members and thereby increasing the quorum. Karr outlined the process for amending the by-laws. After some further discussion, the Commission agreed that amending the by-laws less than a year after the original by-laws had been amended would be a little premature; and decided it would probably be best to fill out a few more slots on the Commission and give the by-laws a little more time to take root before reexamining. The Commission, prompted by Black, briefly discussed the Iowa City residency requirement for serving on the YAC, before wrapping up discussion on that issue. Wilburn noted that all City Boards and Commissions have the same requirement. Black then led a brief conversation about potential recruitment activities, including Wilburn and either Heywood or himself, addressing government students at Regina and Tate. Heywood and Tamerius both expressed strong interest as well. DISTRIBUTION OF MEETING PACKET MATERIALS: Karr reported that the City is trying to cut down on operating costs. Currently, she posts YAC meeting packets online, a-mails packets, mails paper packets and has packets at the meetings. The Commission decided to have Karr bring only one packet to meetings, but continue e- mailing, paper mailing and posting packets online. MEETING SCHEDULE: The next meeting will be Monday, March 8 at 7:00 p.m. The Commission discussed the current schedule of meeting on Sunday evenings and decided that Monday works for everyone. Wilburn and Karr noted that Council work sessions were held on Monday evenings and there could be a conflict. Karr offered to provide the Council meeting schedule in the next YAC packet for scheduling future YAC meetings, The Commission requested a City Council update from Wilburn and Karr be included on each YAC agenda to keep the members apprised of issues affecting youth and the community. In response to Tamerius, Wilburn said that a monthly Police activity report is given to Council and curfew enforcement figures would be included. Karr will provide copies of the report to YAC in the future. YOUTH ADVISORY COMMISSION February 22, 2010 Page 3 of 4 OTHER BUSINESS: The journalism students asked a number of questions, which the Commission and staff answered. ADJOURNMENT: Wahls motioned to adjourn. Tamerius seconded the motion. The Commission voted 4-0 to adjourn, 8:15 p.m. zQpX 0 3 m u u zzDD~ °Oayv, N ~ ~D ~ ~ ~ .~ .~ ~=m 3~x ~~ _ ~ O y ~D Aa O C ~ < ~ < ~ G ~ c~ a} t7s' -I Z D m w ~ O w ~ -~ w ~ --• w ~ O w ~ ~ w ~ O w ~ -~ X m ~ ~ 3 z 3 z 3 z 3 z 3 0 X k X X N N N -< O c -Di = ~ D m v 3 ~zv< n z O v o m ~ e c m O O 3 v ~' 0 z MINUTES IP13 HUMAN RIGHTS COMMISSION PRELIMINARY February 16, 2010 -18:00 LOBBY CONFERENCE ROOM, CITY HALL Members Present: Dianne Day, Dell Briggs, Howard Cowen, Martha Lubaroff, Fernando Mena-Carrasco. Members Absent: Corey Stoglin, Connie Cuttell, Yolanda Spears, Wangui Gathua. Staff Present: Stefanie Bowers. Others Present: Samantha Terrill, Keely Jarvill, Dan Bettenhausen, Abbey Moffitt, Keely Kemp. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER Chair Briggs called the meeting to order at 6:08 p.m. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. CONSIDERATION OF THE MINUTES OF THE January 19, 2010 MEETING: Day moved to approve. Lubaroff seconded. The motion passed 5-0. GIFTS/NAMING POLICY Commissioners found the 10 year wait period after an individual's death to be too long of a period to wait if that person has made a significant contribution to the City. SUBCOMMITTEE UPDATES Lubaroff reported that a future program would include violence and harassment against children. Spears and Mena-Carrasco will connect with contacts they have to move this project/program along. Day spoke of wanting to do a program on undocumented persons that addresses misconceptions and attitudes towards them. Briggs discussed several programs that had an emphasis on ethnicity and race. UICHR REPORT Correspondence from Stoglin summarized the last meeting. PROGRAMS 2010 Commissioners discussed upcoming programs including the screening of Neo African Americans on the 24th. The Dialogue Circles being held the 18th and Cultural Diversify Day being held on the 21st. Day updated Commissioners on a Civil Sociefy being held on March 23 and March 24 at the both the Senior Center and the Iowa Memorial Union. SANCTUARY CITY Commissioners received correspondence sent to the City Council concerning Sanctuary City. Day updated Commissioners on the Sanctuary City Committee (SCC) noting a presentation being held on the 17th with the Interfaith Religious Community. Day, Gathua and Mena-Carrasco have attended some of the SCC meetings but the Commission has not made any recommendations to the City Council either pro or con for Sanctuary City. REPORTS OF COMMISSION Day mentioned two upcoming public forums being held at the Senior Center, the first being held on Friday, the 19th and the second on Wednesday, the 24th. Human Rights Commission February 16, 2010 Page 2 of 3 ADJOURNMENT Day moved to adjourn. Lubaroff seconded. The motion passed 5-0 at 19:16. Human Rights Commission February 16, 2010 Page 3 of 3 Human Rights Commission ATTENDANCE RECORD 2010 Meetin Date NAME TERM EXP. 1/19 2/16 3/16 4/20 5/18 6/15 7/20 8/17 9/21 10/19 11/16 12/21 Dell Briggs 1/1/11 X X Yolanda Spears 1/1/11 X O/E Corey Stoglin 1/1/11 O/E O/E Dianne Day 1/1/12 X X Wangui Gathua 1/1/12 X O/E Martha Lubaroff 1/1/12 X X Howard Cowen 1/1/13 X X Constance Goeb- Cuttell 1/1/13 X O/E Fernando Mena- Carrasco 1/1/13 X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting/No Quorum R =Resigned - = Not a Member IP14 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION PRELIMINARY FEBRUARY 16, 2010 - 6:00 PM MEETING ROOM A, IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Andrew Chappell, Andy Douglas, Charlie Drum, Jarrod Gatlin Holly Jane Hart, Brian Richman, Michael McKay, Rebecca McMurray, Brian Richman, Rachel Zimmermann Smith, MEMBERS ABSENT: None STAFF PRESENT: Tracy Hightshoe, Linda Severson OTHERS PRESENT: Extend the Dream Foundation: Jeff Edberg, Gretchen Gentsch, Eddie Fitzmaurice, Ed Going, Tom Walz, Rodger O. Darnell, Mick Vevera, David Gustafson The Housing Fellowship: Maryann Dennis, Charlie Eastham, Dirk Klausner, Mayor's Youth Employment Program: Roger Lusala, Kim Downes, NAMI Johnson County/Shelter House: Eugene Spaziani Chabad Lubavitch: Avrohom Blesofsky Dolphin International: Vijay Bhatt, Rafael Crespo MECCA: Ron Berg BBSJC/ISU Extension: Gene Muhling, Scott Hansen Urban Squirrel: David Martyn, Crisis Center of Johnson County: Becci Reedus, Beth Ritter- Ruback The Free Medical Clinic: Sandy Pickup Shelter House: Kafi Dixon ISIS: Yolanda Spears Iowa Valley Habitat for Humanity: Mark Patton Domestic Violence Intervention Program: Kristie Fortmann-Doser Arc of Southeast Iowa: Bill Reagan RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action): The Commission voted 5-3 (Chappell, Richman and Zimmermann Smith against the motion; Andy Douglas not present at time of vote) to recommend approval of the the Unsuccessful and Delayed Projects Policy as amended by staff. CALL TO ORDER: The meeting was called to order by Chairperson Brian Richman at 6:00 p.m. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 2 of 22 APPROVAL OF THE JANUARY 28 2010 MEETING MINUTES: McKay recommended a change in wording on page 11. Drum motioned to approve the minutes with the change. McKay seconded. The minutes were approved 8-0 (Douglas not present at time of vote). PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: Richman noted that the City has a conflict of interest policy governing overlapping interests of Commission members and applicants/applications. Richman said that this would be an appropriate time to disclose any possible conflicts of interest. McKay said that he had a customer relationship with a couple of applicants but that it did not relate to the projects before the Commission. Chappell said that he did not believe he had a conflict but that he wished to disclose that his boss has done some work and been in discussions with the Johnson County Extension relative to a grant. Richman noted that the conflict of interest policy is fairly limited but that it is good to over- disclose for the sake of propriety rather than to under-disclose. He said that it does not sound as though anyone has a conflict that would affect their ability to participate in the funding process. Hightshoe noted that because of the different location and large room, participants may need to speak more loudly than usual in order to be heard by all in attendance and for the recorder. DISCUSS AND REVIEW THE UNSUCCESSFUL AND DELAYED PROJECTS POLICY: Richman said this had been discussed at the last meeting and that the direction had been for staff to draft a revised policy. Hightshoe said she, Steve Long, and Sue Dulek (Assistant City Attorney) discussed the policy together. The policy governs when staff will bring issues to the Commission about projects that are not proceeding as originally planned. Hightshoe said that staff had wanted a policy that offered more flexibility so that the Commission could evaluate and take into consideration when extenuating circumstances exist. Hightshoe said that under the revision, when staff alerts the Commission of a problem with a HOME project, the Commission will now have the flexibility to grant an extension or move to recommend recapture of the HOME funds to City Council. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 3 of 22 Presently, the policy states that the Commission must recommend recapture of funds if an applicant is unsuccessful in obtaining other funds as stated in their housing application or doesn't apply for funds identified in their housing application in the first round following award of HOME funds, regardless of reason. Chappell said that he actually prefers the old policy. He said that the new policy is a little too soft and offers too much flexibility to his mind. He said if he felt the only revision that was necessary was to add some discretion in paragraph three, where recapture is currently required. Zimmermann Smith said that she agreed that "extenuating circumstances" seemed like a pretty broad category for the Commission to deal with. She noted that the old policy said the City "will" recapture the funds whereas the new policy says the City "may" recapture the funds "if the circumstances warrant." Zimmermann Smith if the circumstances actually warranted a recapture then the City must recapture the funds. McKay said he was comfortable with the new wording as it gives the Commission the flexibility to use their judgment; something, he noted, the Commission was there to do. He said one of the Commission's functions is to give guidance and the new wording reflects that. Gatlin said that he agreed with McKay. The old policy was a little too rigid, he said. He said he appreciated the opportunity to review the policy prior to discussing it. Drum said he too liked the flexibility offered by the new policy. He noted that the general quality of the groups and agencies funded by the Commission was such that it was good if the Commission could help the organizations meet their needs for an extension. He said he has always been impressed with the quality of organizations funded by HCDC and that he did not believe a policy as rigid as the present one is necessary. Hart said she too likes the new policy. She noted that the projects funded by HCDC are often affected by factors beyond their control and it is helpful to have the flexibility to accommodate some of those circumstances. She said she could agree with Zimmermann Smith in the changing "may" to "must" in the passage she had discussed, but that other than that she was satisfied with the revision. Richman said that one of his concerns with the housing projects is that there is a risk that the projects can drag on for several years without ever making any sort of meaningful progress. He said this is a legitimate concern because there is a limited amount of resources, and at some point, if the money is not going to be expended, having a policy that forces hard decisions can be beneficial. He said that he wonders if the revisions are a bit too loose for the housing sections. Hightshoe said that housing projects are typically more complex because there are layers of financing, site acquisition, inspections, etc. Hightshoe said HOME regulations require HOME recipients to find a site and enter an agreement with the City within two years (HOME commitment) and they must spend the award within five years. These are statutory HOME requirements. If the applicant does not commit, the funds are recaptured, with no possibilities of extensions being granted. If the money is not spent within five years, the funds are recaptured. Staff will, of course, let the Commission know well before that point if there is a problem of that magnitude, Hightshoe said. Richman noted that the Commission had the option to: 1) approve the policy as revised, 2) make specific changes to the revised policy, or 3) not approve the revisions. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 4 of 22 McKay motioned to approve the policy as revised by staff. Hart seconded the motion. Chappell said that his suggestion had been to keep the old policy and make a slight wording change. He said that he did not have specific recommendations for changing the new version. A vote was taken and the motion to approve the revised policy was approved 5-3 (Chappell, Richman, and Zimmermann Smith voting against the motion; Douglas not present at time of vote). DISCUSSION REGARDING APPLICATIONS FOR FY11 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTENRSHIP PROGRAM (HOME FUNDING -QUESTION AND ANSWER SESSION: Richman explained that the current meeting was designed to allow the Commissioners to ask questions of the applicants. He noted that five minutes have been allotted for each Public Service and Public Facilities applicant, and ten minutes for each Housing applicant. He thanked everyone for coming as the question and answer portion is a very important part of the allocation process. He asked that agency representatives keep their opening remarks brief so as to allow time for questions. Richman noted that the submission of additional materials should be limited to ones that respond directly to a question posed by the Commission members. PUBLIC SERVICES: Extend the Dream Foundation• ($3,600 funding request) Jeff Edberg represented Extend the Dream (EDF). He said that Tom Walz established Extend the Dream in 1997 in order to help disabled people help themselves. Edberg said that it is priceless to see the look of self-esteem on the face of a disabled person who is employed or running their own business and might not otherwise be able to do such a thing. Edberg said that Walz has extended beyond the coffee shop located at North Hall (Wild Bill's Cafe) to nine micro-businesses that are currently in operation. Edberg said that the funding request is for money to help with the book-keeping. He said the organization is growing and has recently hired a director (to start in July) and undergone its first financial audit. Edberg said the organization is converting to Quick Books as a part of its maturation process, and needs to begin doing monthly financial reporting. Chappell asked if awarding the requested funds would obviate the need for funds in the future or if it was likely that the same general request would be made in coming years. Edberg said that the need for book-keeping will be ongoing, although he pointed out that the book-keepers are donating part of their services. Edberg said that for this particular funding need, Extend the Dream would be coming back with future requests. He noted that a funding request that would be discussed later in the evening would be for one-time funding which would greatly enhance EDF's future independence. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 5 of 22 Tom Walz noted that there were many people present who worked for and with EDF who would be willing to answer Commission questions. Richman asked Edberg to briefly discuss some of EDF's projects. He said that he knew there were micro-enterprises in the Towncrest area as well as a number in the South Gilbert facility, but he wondered if Edberg would speak briefly to what goes on at those locations. Edberg said that at Uptown Bill's Small Mall on Gilbert Street there is a computer graphics business, a book seller, and a coffee shop. Edberg said that the coffee shop has turned into a social hub of sorts for this community. He said that there is a music venue in the back which is also rented out for Alcoholics Anonymous meetings. Edberg said there is an e-commerce center located at Uptown Bill's where people learn how to buy and sell on E-bay. On F Street, he said, Mick's Workshop is located. Mick worked with Walz to put his life back together, and now buys and refinishes furniture for resale. Edberg said that Preucil School of Music had funded the refinishing of the original chairs from the Czech Community Center, and that through that project Mick's Workshop had employed three or four individuals for several months. Sackter Media House Productions, Edberg explained, is amicro-enterprise centered on self- published books. Richman asked if the organization is self-supporting on an operating basis if the costs of the facility itself are excluded. Edberg said that it is and that its plans for the immediate future, as outlined in another funding request to be discussed later in the evening, would make it even more so. Iowa City Free Medical Clinic: ($10 000 funding request Sandy Pickup spoke on behalf of The Free Medical Clinic. She noted that the staff analysis had questioned how the agency would locate funds for operational costs in the future. Pickup said that there were a number of grants coming online to help with pharmaceutical costs and that the clinic would be doing more to obtain such grants in the future. She asked if there were questions about the application. McKay said that the application indicated the project would provide medication for 250 patients. The previous year, he noted, 457 patients were served. He asked if the clinic was projecting a total of 250 assisted patients for the year, or if this was on top of the 457 that were served last year. Pickup said that there always winds up being more patients than they project it to be. She said that ideally the clinic would be able to get some people into available drug programs so that fewer medications could be ordered. She said that the number would likely be more than 250 but less than 457. Chappell asked if the additional patients (the gap between 250 and 457) would then have their medication needs addressed with different funds. Pickup said that was correct. McKay asked for clarification as to the whether the funding was intended to buy medications or to pay the pharmacy technician. Pickup said it is to help pay the technician. She noted that the recently acquired electronic prescription system is helping with efficiency. McMurray asked if it was correct that there was one paid staff person for the program and one volunteer. Pickup said that was correct. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 6 of 22 Mayor's Youth Employment Program/FAS TRAC• ($8,332 funding request Roger Lusala, Executive Director of the Mayor's Youth Employment Program (MYEP) spoke on its behalf. Lusala explained that the funding request was to cover the cost of some equipment that they wished to purchase in order to provide employment opportunities for youth. Lusala said that with the recent economic downturn businesses just are not employing youth in the way that they have in the past so MYEP is creating another strategy to generate revenue. Lusala said the equipment purchase will be a one-time request for funding and will become aself- sustaining enterprise by its second year. Gatlin asked what kind of equipment MYEP planned to purchase. Lusala said that they were looking at popcorn, shaved ice, and funnel cake machines for the youth to sell at local festivals. Hart asked what the kind of training and supervision would be given for the youth involved. Lusala said there is always on-site supervision by paid staff, as well as volunteers who assist with set-up and hauling. Richman asked if there was a different kind of equipment that might be used on a more year- around basis. Lusala said that some of the equipment can be used year round. He said they were working with Neighborhood Associations to vend at the Party in the Park events this summer. He said that MYEP would try to make the program as year-round as possible, but that summer and spring break are usually the busiest times. During those periods kids have a lot of free time and MYEP would like to target that time with productive activities. Chappell asked if MYEP had investigated what the cost of permitting such an operation with the City might be. Lusala said they are looking into it and are working with Marcia Bollinger. Chappell asked if MYEP had considered other equipment that might be required to get those permits that were above and beyond the cost of the equipment, such as hand-washing stations. Lusala said that Parkview Church's "The Spot" is providing storage space for the equipment. Transportation and hauling of the equipment will be donated, he said. He said there are enough people willing to make this happen and willing to do whatever is necessary that he is confident it can be done. Zimmermann Smith asked how the youth come to participate in MYEP. She asked if they are referred via the FAS TRAC program. Lusala said that a number of school-based programs refer kids (including West High's variant on FAS TRAC). He explained that FAS TRAC focuses on school whereas MYEP focuses on the employment piece outside of school. He said they hope to expand to elementary schools in order to track kids all the way through the school system. Richman asked how MYEP would prioritize the equipment listed on the application if not all of it could be funded. Lusala said that he would check with his staff and then let the Commission know the following day. EccoCast Communications: ($8,320 funding request) No representative of the agency was present and the Commission moved on. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 7 of 22 The Arc of Southeast lowa• ($3 184 funding request) Bill Reagan spoke on behalf of The Arc, which he noted was celebrating its 53~d year in the Iowa City area. He said the funding request is for a piece of therapy equipment which is specifically designed for children with special needs and helps with balance, coordination and strengthening of the muscles. McMurray asked if the equipment would be used at The Arc's current facility; Reagan said it would. Chappell asked if the equipment was portable. Reagan said that technically it was portable in that it did not need to be attached to the building. However, he said, it is a big, heavy piece of equipment that would require disassembly in order for it to be moved. Chappell asked if there were functions where the equipment would be taken off site. Reagan said that it would most often be used on site during after school activities, parent support groups and family fellowships, and in group play. Reagan said it would typically be used by approximately 18 children with disabilities per day and a couple of hundred children over the course of a year. Hart asked what developments this particular piece of equipment was intended to foster; she said that she understood it was for sensory integration. Reagan said it primarily helps with balance and coordination. He said that it is common in children with disabilities to have their heads cast downward or to have an awkward gait to their walk. He said that this is often the result of the children overcompensating for some of their sensory problems. Reagan said this piece of equipment could help with that. McKay asked if The Arc would face any increased liability issues with this equipment and Reagan said that it would not. He said this was intended to supplement existing equipment of a similar nature. McMurray asked if the equipment was to be used as a sort of playground apparatus or was intended to be more therapeutic in nature. Reagan said that it would serve both functions depending on the program using it. Crisis Center ($10,625 funding request) Becky Reedus, Director of the Crisis Center, said that their funding request was to support 25% of the salary and benefits of the Emergency Assistance Manager. Reedus said that the Crisis Center has had an Emergency Assistance Program in place for a number of years. She said that the average allocation was $100 per household and that this was dispensed approximately three times a year. She said that typically the funds go toward rent and utilities, and that the annual payout is generally $60,000-$70,000. Reedus said that even with that kind of funding, the program still turns away individuals each and every week. She noted that in the first six months of 2009 the program provided assistance to 313 households and turned away 676 families during the same time. Reedus said that the Crisis Center has been taking an aggressive look at the services it provides and its funding sources since she took over the directorship in 2008. She said that they have been able to get some additional money for the Emergency Assistance Program through private donations. Reedus said that most of the bills presented to the program are past due. As a result, there is a lot of work the Emergency Assistance Manager must do to get that bill paid. She explained that this sometimes involves working out payment arrangements. Reedus said that if an applicant has a past due bill of $250, then before the program would allot $100 to that household, the household would be required to show that they would be able to pay off the remaining $150 balance. Reedus said that having the additional money has been great in that it has allowed them to assist more people; however, the staff hours required to do so has been difficult. Reedus explained that the Emergency Assistance Manager has ahalf-time HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 8 of 22 position in the Emergency Assistance Program and half-time in the food bank and because the food bank has seen an increase in activity the Crisis Center has found itself in the position that it needs to request CDBG money this year. Reedus said that the Crisis Center just completed a very large, very aggressive strategic plan that spans the next 3-5 years. She said the initiatives really focus on solidifying funding sources and raising more money. Richman said that the application seems to indicate that the funding is for 50% of the position whereas Reedus had indicated it was for 25%. Reedus said that the position is a full-time position with half of it being allocated to the Emergency Assistance Program. Chappell asked if the $136,000 in local funding indicated in their budget was from governmental sources. Reedus said that it is, and includes funds from Iowa City, Johnson County and Coralville. Shelter House: ($10,000 funding request) Kafi Dixon spoke on behalf of Shelter House as Crissy Canganelli could not be present due to a family emergency. She said that Shelter House is requesting $10,000 as a cash match for the STAR Program which is a case management and employment program for homeless adults. The funds would actually be used to cover the cost of a Client Services Coordinator; the coordinator would work directly out of the shelter and do outreach case management services for both the Shelter House residents and to clients of the STAR Program. Dixon said the funding would help Shelter House leverage the $448,000 STAR grant and would help to meet the cash match requirement of $106,750 per year. Dixon said Shelter House gets a lot of impact out of the CDBG dollars it is awarded. Dixon noted that one of the challenges facing Shelter House this year is that as they move to their new facility their operating expenses will be greater. She said that CDBG has been instrumental to Shelter House in the past and that as they move forward and face the added challenge that increased operating expenses will pose they appreciate the help of the Commission. ISIS Investments LLC: ($8,000 funding request) Yolanda Spears, property manager for the organization, spoke on behalf of ISIS. Hightshoe noted that this application is the only application that can fit under both Public Services and the HOME program. She said that it is HOME eligible because of the tenant counseling aspect of the program. As a result, Hightshoe said, Commissioners are not necessarily bound by the CDBG cap that applies to the other Public Services applications. Richman noted that the Commission has funded ISIS under housing for the past couple years but had not received an application from ISIS for operating expenses before. He asked Spears to share a little bit about how the expenses were funded in the past and why there is a need for additional funding now. Spears said that ISIS has aface-to-face, nurturing type of relationship with their tenants that is more in line with a case management style than a property HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 9 of 22 management style. Because of this, the work is labor intensive and time consuming. Spears said that the housing application before the Commission asks for funding for five homes, with the hope that at least three will actually be funded. Spears said another person, aSpanish- speaking individual, has been hired to assist with case management services. Spears offered an example of case management services that were required when there was a fire in one of their tenant's homes: contacting the Red Cross, counseling on insurance matters, providing transportation for the family, giving them information as to their rights with the school as a homeless family, providing transportation to school as needed, providing emotional support for the parent, bringing the client with on shopping trips for the appliances and cabinets that needed to be replaced as means of both educating the client and soliciting their opinion on replacement items. Spears said ISIS prides itself on the relationships it develops and maintains with clients. McMurray asked if all of the original clients had stayed on in their homes at ISIS. Spears said that all original clients remain in their same homes. She said that an important aspect of her job is networking within the community. Spears offered an example of a client having issues with medical insurance and the community resources and connections that were tapped in order to help resolve it. Spears said that she does outreach to community leaders and members to help make them understand the mission and to really put a face to low-income families. Chappell asked how many staff hours Spears anticipated would be provided for the requested allocation of $8,000. Spears said they are anticipating 250-300. Zimmermann Smith asked if it was correct that ISIS is afor-profit organization. Spears said that is correct. Zimmermann Smith asked if the partners in the organization (other than Salome Raheim who, it had been noted, lives in Connecticut) lived locally. Spears said that Raheim's sister, a partner in the organization, lives on the east coast as well, though a son involved in the business lives in the area. There were no further questions for Spears. Richman checked once again to see if there was anyone present to represent EccoCast Communications. As there was still no one, Richman moved on to the Housing applications. HOUSING: ISIS Investments LLC• ($250,000 funding request) Hightshoe noted that Housing applicants were allowed ten minutes for discussion. Richman noted that one of the components of ISIS's program is that properties begin as rental units with the end-goal of having the tenant purchase the unit. Richman asked how many properties ISIS had acquired, how many had been purchased and how many tenants remain. Spears said that all of the properties remain rentals at this point, and that she is working with the families to get them to a point of being ready to purchase their home. Spears said that they like to refer to their tenants as "future homeowners," and said ISIS is committed to working with tenants every step of the way to reach their goals of home ownership. Richman asked how many of the homes had been occupied by the same tenant all along. Spears said that all of the units are still occupied by the original tenant family; no one has left ISIS. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 10 of 22 Hightshoe noted that ISIS was funded in FY09 and FY10 and that they have been in service only since August 2008. Hightshoe said that CDBG or HOME funded five of the units. Linda Severson of the Planning Department asked how the closing of the Section 8 waiting list affected their projects. Spears Said that it has not affected them at all because their units are all full. Spears said that ISIS has helped families get on the Section 8 waiting list before the waiting list closed. Spears said she does not anticipate having any problems finding tenants for their homes. Hightshoe noted that Severson helped her complete the staff reports for the Public Service applications. Hightshoe said she had spoken with Salome Raheim on the phone and had determined that the annual debt service in ISIS's pro forma had not been correct. Hightshoe said the revised debt service is actually a little bit lower which will help their debt- coverage ratio and make the project more viable. Richman pointed out that the debt-coverage ratio drops in years 3 to 5 and is rather thin after that. Hightshoe said that the correct number is $35,882. Hightshoe said that the applicant had also not budgeted for reserves, and that Raheim intended to shift some of the money for a more sustainable debt-coverage ratio. Hightshoe stated Raheim had offered to provide a revised pro forma and Richman said that would be helpful. Richman asked how ISIS intended to deal with the narrow-margin for error in the current budget. Spears said that would be a question for Raheim, and that she would forward it to her. Richman asked if the repayment terms proposed by ISIS were consistent with what the Commission has done in the past, and Hightshoe said that it was. Hightshoe noted that there is a 15-year affordability period and that if the applicant sells the home before then HCDC gets repaid. Richman asked if there was a downstream component, meaning would a seller be required to sell it to an income qualified buyer. Hightshoe said that a resale provision would be in effect and a lien placed on the property for enforcement. Chappell asked if it was correct that ISIS was looking at locations anywhere but Census Tract 17 & 18. Hightshoe said that ISIS has done a good job of following the map for areas encouraged for affordable housing. There were no further questions and Richman called for a brief break. Shelter House/NAMI ($200 000 funding request) Gene Spaziani, Housing Chairman for NAMI, spoke on behalf of this application as Crissy Canganelli could not be there due to a family emergency. He said that he believed that the concept of a lodge had been outlined in fair detail in the application materials. The lodge house would house 6 unrelated adult men. Spaziani said these lodges appear several places in the country; the closest being a cluster of such lodges in the Minneapolis area. Spaziani said that the person who devised the concept has been consulting closely on this project for the past three and a half years. Spaziani said that the residents who go into the lodge house would have to be specially trained, as would the staff. Spaziani said that the supervising staff attached to the house would have to allow the men to be independent and run the home on their own, but must also provide overarching supervision. The idea, Spaziani is group living, peer support, in which each takes care of the other, tasks are all shared, and there is a business in common among the residents. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 11 of 22 Spaziani said that the lodge concept is no longer an experiment; it is something that has now been proven to work to keep homeless people permanently housed. He said that those with the right attitude will come to a point where they don't want to wind up back on the street. Richman asked what the turnover rate was for people in the house. Spaziani said there is very little. Spaziani said that he wished to note that NAMI itself also has experience in low-income housing in this county. Richman asked to open the process up to questions at this point. Spaziani noted that the lodge idea originated with NAMI, not Shelter House. He said that NAMI came to Shelter House and asked them for their expertise in serving the homeless. He said that staff's concern about simultaneous construction projects would not be a factor as there would not really be an overlapping construction period with the new Shelter House facility. Spaziani next addressed the issue of high cost which had been raised in the staff report. He said he found this a little puzzling. He said that Iowa City real estate is very expensive and that such a home would need to be near a grocery store and bus line for the individuals living there. Spaziani said that even run-down homes in targeted areas of town were running at $165,000 or more. Spaziani said that originally the plan was to build a new home, but now the plan has been changed to rehabilitate an existing home with John Shaw's supervision and help. Richman said that he needed to break in at this point to allow for Commissioner questions. Chappell asked Hightshoe what kind of zoning would be required for this type of dwelling. Hightshoe said she believed that group care homes could be in any residential zone so long as there are no more than eight unrelated individuals. She will confirm. Hart asked what the staffing situation at the home would be. Spaziani said that Shelter House will provide staff at the level of approximately ahalf-time position that would be on-call to settle disputes and offer advice. Spaziani said that the project targets not only the general homeless population, but will specifically target veterans who are mentally ill. Spaziani said that it seems as though the property costs may have been underestimated and the construction costs overestimated, so he is hoping those two things will balance one another out. He said that it is important that the home be an asset to the neighborhood both in its appearance and its function. He said it will take imaginative design work to rehab an existing building. John Shaw stated that part of the concept for the lodge model requires a setting where all of the bedrooms open off a more or less common area. He said it would take a fairly extensive renovation of an existing building to get this done. Spaziani added that they also are insisting somewhat on a "green" design and construction for the renovations. Spaziani stated that if the Commission and staff feel that NAMI/Shelter House should contribute to pay back part of the grant then they will certainly work with the City to try to do that. He said that residents of the house will be charged a fee (as is done in the Minneapolis model). He said that residents will all have jobs and that they can pay into a pool from which funds for their business can be drawn for equipment and supplies. He said that if there is some money left over after that, it could be used to begin saving for the next lodge home. The Commission thanked Spaziani for his presentation. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 12 of 22 The Housing Fellowship ($40,000 funding request) Maryann Dennis introduced herself as the Director of The Housing Fellowship (THF). With her to present was Charlie Eastham, President of THF's Board of Directors. She explained that their first funding request for the evening was for $40,000 in operating expenses. Dennis asked if the Commission would like for her to begin by answering questions in the staff report, and Richman said that would be helpful. Dennis said that the staff report had asked what THF's plan was to increase financial stability in the future. Dennis said that THE has a very active finance committee that meets very regularly and monitors the budget and the profit/loss statement. She said that THE has been and will continue to be fiscally responsible. However, Dennis noted, the Department of Housing and Urban Development (HUD) established Certified Housing Development Organizations (CHDO) with the passage of the HOME Partnership legislation. Further, HUD encourages participating jurisdictions and entitlement communities to provide operational funds for CHDOs. Dennis said THE has received operational funds for the past three years and that they have been very much appreciated. She said the support from the City is necessary and THE plans to continue to apply for operational funds in the future. Richman noted that the THE budget projects operational/administrative expenses at $433,000 for this year. Richman asked Dennis to talk a little bit about the sources from which THE will draw its contribution to the budget, the line-item for "applicant contribution of equity." He said he assumed that some of the money would come from developer fees and cash flow from projects, but wanted to know what other sources THE would use for this. Dennis said that THE is a partner agency with United Way and has received a small grant from the Community Foundation of Johnson County for several years. Richman asked for clarification on the $349,000 number in the budget. He said what he had been asking was what are the sources by which THE comes up with that money. Dennis said that money comes from rental income from THE-owned rental units. She said they also receive management fees for the homes they manage through their limited partnership for the tax credit project. Richman clarified that those fees were for homes that THE did not actually own but simply managed and Dennis said that was correct. Dennis said that the $40,000 was requested as a projection of approximately 5% of the total HOME allocation, and that THE was aware that the maximum contribution for CHDO operating expenses could not be above 5%. Hightshoe noted that the total allocation amount was still unknown as HUD has not yet provided an exact dollar figure. There were no further questions regarding the application for operational expenses. The Housing Fellowship• ($682,443 funding request) Dennis said that THE was planning to partner with the UniverCity Program. She said they had been approached to see if they were interested in partnering on this project and were very excited about the opportunity to do so. She said the funds would be used to acquire ten dwellings and rehabilitate them and then put them in service as rental housing. She said the HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 13 of 22 rental housing would be targeted to working families who work in the designated area and desire to be closer to work. Chappell asked if THE would essentially be targeting the same population that the home ownership aspect of the program is targeting. Dennis said the target incomes might be lower for rental than for home ownership, probably between $30,000 and $40,000 annually. Chappell asked if Hightshoe knew what the target incomes for the home ownership program would be. Hightshoe said that if federal funds are involved, the income is capped at 80% of median income (family of four $60,800). Hightshoe believed that for this program they might go above this figure. For this program, a family of four can make up to $69,920. She said the target market is working families with jobs that are within walking distance of the designated areas. Chappell asked if the THF's target group will be solely based on income or if they will also be looking for families that are working in the downtown area. Eastham said that one of the advantages of this partnership is that it brings in the University as a marketing partner, making it possible for THE to look at a different market segment for rental housing. He said he anticipates that THE will look for the same characteristics in renters for this project as the home ownership side is looking for in their homeowners. Dennis noted that THE has renters presently who are employed in the designated areas, and also owns some rental homes there as well. Hart noted for clarification's sake that the housing would not be limited to those working for specific employers and Eastham said that was correct. Dennis said the point of the partnership was to have a good balance of rental and home ownership in the designated areas. She noted that the rehabilitation that will occur will improve areas. Dennis said that generally the use of HOME funds precludes the rental of units to groups of non-related students. Zimmermann Smith said that she noticed in the application that THE said that the first consideration will be given to properties in the census tracts where the City is encouraging affordable housing. She asked if THE would limit their projects to those areas. Dennis replied that the UniverCity Program has a designated map and that likely it would be that map that THE would need to follow. Hightshoe said that map does not necessarily match the census tract map for encouraging affordable rental housing, but that the UniverCity map will also be Council approved. Douglas asked if THE was the only partner in this project. Dennis said she believed there would be several and that THE would be just a small part of the larger project. Eastham noted that he did not know if the other partners would be doing rental homes. Dennis addressed the questions concerning lead based paint that were outlined in the staff report by saying that THE has extensive experience in the abatement and mitigation of lead based paint during rehabilitation. Richman noted that there is a developer fee of $271,000 in the project proposal. Richman said that as a percentage of the non-acquisition cost of the project this represented about 35%. To him, this seemed somewhat high for a project that was not a tax credit project. He asked THE to talk a little bit about how that fee was arrived at. Dennis said that a lot of the numbers in their budget were designed to match the underwriting criteria for the Federal Home Loan Bank. Dennis said the figure in the application falls well below what is allowable under that program. Eastham said that in his view the concept of a developer's fee is one that HCDC members have struggled with in the past. He said the best explanation he has is that developer fees for affordable housing are basically advanced profits. Dennis said that THE had a policy in the past HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 14 of 22 wherein it never requested developer fees. She said the result was that THE found itself in a cash flow crunch and then had to request operational funds. Richman said that he did not question that THE spends its developer's fees to do good in the community, but that he wrestles with the concept that the City then does not have the funds to allocate to different projects. He said it was neither a good thing nor a bad thing, simply a fact. Eastham noted that in paying developer's fees to THE the City is allocating the funds for affordable rental housing. Dennis said that THE has six full-time staff people and that the knowledge level required to balance all of the different compliance requirements from all of the different funding sources is one that comes at a cost. She said that the development and management of affordable housing requires skilled personnel. Chappell said that while the developer fee is short of what was allowable by the program Dennis had referred to, he still would like a better understanding at how the figure was arrived at. Dennis said they simply plugged in the numbers that fit in with the Federal Home Loan Bank and that was the number that fell out. Eastham said that the costs of development cannot be met by rental income and must be met by the developer fee structure. The percentages that are set by various funding sources for developer fees are based on regional and national figures. Dennis noted that developer fees are not paid until the completion of the project and that any kind of cost overruns come directly out of the developer fee. Dennis said that in spite of THF's vast experience in the rental market it is always a bit of a gamble in property rehabilitation in that until demolition and construction begins, one does not know what problems one might encounter. Hightshoe said that she called a couple of developers to find out what an allowable developer fee would be in the private market and found that most were reluctant to commit to a percentage without knowing the specifics of a project or the funding source. Upon learning the source of the funds many developers set their developer fee. Zimmermann Smith asked if the developer's fees are then funneled back into their overhead costs and counted as THE contributions for future projects. Dennis said they were. There were no further questions for THE and the Commission thanked them for their participation. Habitat for Humanity: ($190 000 funding request): Mark Patton, Executive Director for Iowa Valley Habitat for Humanity, thanked the Commissioners for taking the time required by this allocation process. He said he would address the points in the staff analysis. Patton said it had been a few years since Habitat had requested funding from HCDC. Patton explained that the $50,000 requested for acquisition costs did not represent the entire cost of acquisition. He said that Habitat would be raising the rest of the money for acquisition privately. Patton said that the strength of Habitat is in their ability to raise and leverage private funds, and that the organization does not rely much on government funding. Patton said that the $4,000/unit developer fee questioned by staff is part of Habitat's first mortgage. He said that they are both the builder and the banker. He said the house cannot be sold to the family at any profit. The family gets a 0%-interest loan for 25 years. If the appraisal HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 15 of 22 shows that there is more money in the home than what it is being sold for, a second mortgage is written. The developer fees, he explained, wrap into the first mortgage. Patton said the homes are sold within a few weeks of being built and there are often call-backs for repairs, utilities that need to be paid, after-the fact landscaping that needs to be done and other construction contingencies. Patton said that the zoning issue referred to in the staff analysis was the result of an illegal subdivision on the part of a previous owner of the property and was being resolved by the seller purchasing the property back from Habitat. Patton said that Habitat has an ongoing struggle to balance the goal of providing safe, decent and affordable housing with design elements preferred by staff. He said additional doors and windows increase costs and lower energy efficiency. He said they do attempt to compromise where possible. Douglas asked Hightshoe for a quick overview of affordable housing design guidelines as he had not heard of them before. She said that the Commission had approved the guidelines in 2006 for all CDBG/HOME assisted housing, and that the idea behind them is to make sure that homes built for affordability still fit in with and are an asset to the surrounding neighborhood. They are basic guidelines and not the requirements outlined for historic districts. The guidelines require two entrances (doors) into the home, a front door facing the street, 15% of the street facing facade must include window or doors, accessibility features as required by the building code for City assisted housing and other basics. Richman asked about the discrepancy of the priority level assigned by the applicant in the application and that assigned by staff. Hightshoe said that under CITY STEPS owner-occupied housing (homeownership assistance) is a medium priority. The applicant classified the project as high priority using the rationale that the project will move people out of rental housing; however the project is for a household to buy a home (homeownership assistance). Patton said the house would likely cost $110,000-$120,000 when completed. There were no further questions and the Commission thanked Patton. The Iowa City Housing Authority/DVIP ($40,000 funding request) Richman noted that $40,000 is significantly less than has been requested for TBRA funds in previous years, and asked Hightshoe if she knew why the funding level was so different. Hightshoe said that this year ICHA is partnering with DVIP to assist four families over two years, whereas in previous years TBRA funds were used to assist 15 to 20 families over two years. Douglas asked if ICHA was still spending down their FY09 and FY10 TBRA funds and Hightshoe said that they were. Richman noted that Hightshoe had indicated that four families were being assisted by the funding request whereas Kristie Fortmann-Doser had indicated that twelve families would be assisted. Fortmann-Doser explained that the transitional housing program that DVIP is putting together received a federal grant that would assist the additional families and that the project was a collaboration between ICHA and DVIP. Richman asked if $40,000 was then one-third of the total project. Fortmann-Doser said it was not; it is to support a specific group out of the HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 16 of 22 whole project. She explained that the grant DVIP received included money to provide staffing, support to provide services and rental and utility assistance. The $40,000 covers four of the twelve families that will be assisted. These families will be victims of domestic violence that have been screened, and will work with DVIP over two years on economic self-sufficiency. Richman asked what the impetus for this new program was. Fortmann-Doser said that victims of domestic violence have needed transitional housing for quite some time but funding was usually targeted for crisis services. Fortmann-Doser said that transitional housing is a very natural next step in order to get victims of domestic violence to a level of sustainability and independence. AARA opened the door for the first time for transitional domestic violence housing in less rural parts of Iowa. Hightshoe noted that ICHA is merely providing financial support (rental assistance); clients will receive services from DVIP. Richman asked if there would be limitations on the number of clients from outside Iowa City who would be receiving these services. Fortmann-Doser said that because of their funding sources, DVIP is required to serve individuals from across the state, but that overwhelmingly their services are used by Johnson County residents. She noted that they could nevertheless limit these particular funds to Iowa City residents if it became a requirement of funding. Hightshoe said that this has sometimes been done with TBRA funds in the past. The Council/HCDC has limited the rental unit be in Iowa City or Johnson County. There were no further questions and the Commission thanked Fortmann-Doser for her participation. Dolphin International LLC: ($584,000 funding request Vijay Bhatt spoke on behalf of Dolphin International . He said that they have 400 units off of Highway 6 across from P&G, formerly Lakeside Apartments. He said that in the past two and a half years since Dolphin took ownership of the property they have made significant changes. Originally, the plan was to turn the units into condominiums for affordable home ownership opportunities. However, the downturn in the economy made it impossible for most of their applicants to secure financing. As a result, the focus shifted to providing affordable rental housing. Bhatt said that from a law enforcement and security point of view, a lot of changes were made. He said that they are working with many local organizations to transform the property to a family friendly atmosphere. Bhatt said they have a proven track record of success. Richman said it would be helpful to have a big picture view of the various funding sources, and costs associated with the project as a whole, not just the $584,000 being requested in the application. Bhatt listed a number of improvements that had been made to the buildings, but did not provide dollar amounts. Richman asked Hightshoe to work with Bhatt to provide more detailed breakdown of the project. Bhatt noted that they are using local contractors whenever possible. Drum asked if the condos that were unsold would be turned into rental units. Bhatt said that they already had been converted to furnished rental units for short-term stays and that they have a 65% occupancy rate for those units. Hart asked if any of the units had been purchased and Bhatt said they had not. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 17 of 22 Richman noted that the proposed affordability term for the project is ten years. He asked if Bhatt would consider a longer affordability term and Bhatt replied he was willing to do whatever he could afford to do. Rafael Crespo noted that Dolphin would be returning the $188,000 in HCDC funds that had been awarded to the project when its goal was home ownership. Richman asked what the rent level would be for efficiency units. Bhatt said they are currently charging $439, which is below the Fair Market Value (FMR). Hightshoe said that if the tenant does not pay their own utilities then the rent is below the FMR. Bhatt said the tenant pays electricity only and that the bill is around $25. Hightshoe said she would check the ICHA utility schedule to make sure the unit was under the FMR. Douglas asked if at this point it was simply a matter or renovating units or if there were still larger structural issues still being addressed. Bhatt said they were renovating. Douglas asked if the plan would be to renovate unit by unit if they did not receive the full allocation and Crespo indicated that they were looking at several options right now. Richman noted that Dolphin had requested a forgivable loan for the project. He said that the pro forma indicated that there will be capacity to repay the loan and he asked if Dolphin would be interested in a loan wherein some repayment to the City was made. Bhatt said that the past two years had demonstrated that the future cannot be foreseen and that it is his policy to under- promise and over-deliver. He said that if things go as expected he would be the first person to want to see the loan repaid. Richman joked that he would actually be the second, as the Commission would be the first. Crespo asked if Richman's analysis was based on a 5% vacancy rate. Richman said he was looking at Dolphin's pro forma which showed cash flow at $30,000-$60,000 per year as time goes on. There were no further questions for Dolphin and the Commission thanked them for participating. Chabad Lubavitch of Iowa City: ($23,500 funding request Hightshoe announced that the City's legal department had determined that there was not a sufficient separation between the living uses of the space and the public portion of the space to allow for funding under Public Facilities. However, the top floor unit that is rented out to students does qualify as an eligible housing activity. Rabbi Avrohom Blesofsky represented Chabad Lubavitch. He said the goal was to improve the energy efficiency of the house. He said the residence is technically a duplex which was built in the early 1900s. He said that sometimes you can almost see the wind blowing inside the home from the east to west windows when the temperatures are cold. He said that the house uses two to three times the amount of energy than is necessary because of such leaks. Blesofsky said the funding request is to help with the costs of insulating the house and to update the furnace to a more energy efficient model. Richman asked if there were separate furnaces for the rental apartment and the rest of the house and Blesofsky said that there were. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 18 of 22 Drum asked if it was correct then that only the top floor apartment is eligible for funding. Hightshoe said that was correct and that this made the project difficult administratively because the funding can only benefit that unit. Drum said that insulation funded by HCDC could then only be used for that eligible unit; Hightshoe confirmed that was the case. Richman said that the funding then would have to be done on a pro rata basis. Drum noted that the priority was to fund low-income households but that the current renters were all students. Blesofsky asked if it was the case that the second floor apartment that is designated for the rabbi has been eliminated from funding consideration. Hightshoe said that because the apartment is designated to the rabbi as a part of his duties and is not open for rent to the general public it does not meet the eligibility requirements. Richman explained that the amount HCDC could fund due to the eligibility issues would be significantly smaller than the original request of $23,500. Richman said that there are a lot of compliance requirements that go along with HUD funding and he wondered if Blesofsky was comfortable with the possible added expense and work required by HUD for what would be a relatively small amount money. Blesofsky said that he would have to re-evaluate it. He said the third apartment is in the attic which is the only area that already has insulation. He said that in reconsidering, really the only eligible project would be the windows on the third floor and that it is likely other funding could be secured with fewer requirements. Richman said that HCDC is happy to consider the application within the bounds of HUD requirements, but that if upon further consideration Blesofsky determined that he did not wish to proceed with the application it would be great if he could let Hightshoe know as soon as possible. Douglas asked if the student renters were part of the religious community or if the unit was open to anyone. Blesofsky said that the unit was open to anyone. The Commission thanked Blesofsky for his participation. PUBLIC FACILITIES: Extend the Dream Foundation: ($200,000 funding request Hightshoe said she had been in discussions with EDF regarding the apartment on the third floor of the building. She said that Legal is reviewing it but that the apartment raises issues because of its potential income generation which would affect EDF's ability to pay back funds. She said there is also a CDBG conflict of interest issue that Legal and HUD are reviewing. Richman clarified that the conflict of interest issue would be that the unit is intended to be occupied by the director or a board member of EDF. Hightshoe said that if a director or board member personally benefits from a CDBG funded application then there may be a conflict of interest issue. Jeff Edberg noted that the City has a conflict as well because in order to use the apartment the City requires that the occupant have a business interest in the building. He said that if it cannot be used as a residential unit it can be repurposed for another use. Edberg said EDF is very excited about this application. He said that as the organization grows, the costs are going up for its present space. He said that the space they are looking to HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 19 of 22 purchase is a University property that was beautifully rehabilitated with flood money. It really suits EDF's mission, and is a lot cheaper than their present facility. Edberg said this would go a long way toward making EDF self-sustaining. The grant would allow EDF to get a smaller mortgage; the current rent is about $3,500; the mortgage would be about $2,700. Edberg asked if there were any questions from the Commission. Richman asked what else could be done with an apartment if it could not be rented out. Edberg said that it could just become additional production or office space for micro-businesses. Edberg said the purchase price is $525,000 with $20,000 coming back from the seller to put in a handicap accessible lift on the stairs and to bring the bathroom up to ADA standards. Hightshoe asked if there were any other necessary renovations, and Edberg said there really were not. Chappell asked about the $12,000 realtor costs. Edberg said he is a licensed realtor and he would represent EDF and would donate his fees back to EDF; he said the seller's agent would still receive a Commission. Edberg said he has a seven year old son who is very disabled, but never complains. Edberg said his son is his hero, and that he wants this facility to be around when his son is old enough to need it because Edberg himself will no longer be to be there for him. Douglas asked if the purchase would go forward if EDF did not get the full grant amount. Edberg said that it probably would not go forward if the grant was much less than what was being requested. Richman asked for clarification on Edberg's role in EDF. Edberg said he is the Chairman of the Board for EDF. There were no further questions and the Commission thanked Edberg for his participation. Hightshoe reminded applicants that the time limit was once again five minutes. Domestic Violence Intervention Program ($76,000 funding request Kristie Fortmann-Doser, Executive Director of DVIP, said that their request is to replace their current handicap accessible ramp. Fortmann-Doser said that it has come to their attention that the ramp has been shifting in contradiction to the foundation of their building. The ramp provides accessibility to two floors of the shelter and surrounds three sides of the building. DVIP has been told that the entire ramp must be removed and rebuilt. In July, DVIP was told that they have about a two year window of opportunity to get the ramp fixed. Drum asked if it was correct that the brick walls would also have to be removed and if that posed any kind of security concern for the facility. Fortmann-Doser said the walls would come down but that she felt visibility would actually improve security. McKay asked what the long-range plan is for this building because it seems as though the building is being rebuilt piecemeal. He asked about the long-term sustainability of the building. Fortmann-Doser said that some of the "piece-mealing" has been strategic on DVIP's part. She HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 20 of 22 said that they are very aware of the funding demands placed on CDBG monies and they consciously try to ask only for funding they really need and cannot secure elsewhere. She said that five years ago an extensive review of the building was done. The review was very positive and provided a list of things that needed to be done and prioritized those over the next five years. Some of those projects were seen by the Commission, and some were funded on other ways. Fortmann-Doser said they are in the process of doing another strategic plan and have established a Facilities Committee on their Board. She said that they hope to extend the life of their current building by creating a transitional housing facility sometime within the next five years. Gatlin. asked how many access points there were to the building. Fortmann-Doser said the three ramps provide accessibility to the front and back accesses on the main floor and to an exit in the basement. The accessible living area is on the main floor. Fortmann-Doser said they have been able to raise a little over $10,000 for the project. She said the try to pay attention to what is going on in the community and which agencies are requesting funding. She said it has been quite some time since DVIP has made a funding request at this level, and that this is a project that they have no choice but to do. Mayor's Youth Empowerment Program ($97,237 funding request) Roger Lusala spoke on behalf of this project. He said that MYEP has purchased the old La Casa building and has put in a lot of their own money to complete the first phase of renovations. He said this phase consisted mainly of building compliance issues, such as: installing sidewalks, a new parking lot, and a sprinkler system for fire protection. Lusala said that the building still needs a new roof, new siding, new air conditioning, a new electrical system and the conversion of two gas meters to one. Lusala stated the renovations of the inside of the building have come from their own funds, and that they could have completed the outside work as well if it had not been for the compliance issues (parking lot and sidewalks). Kim Downes, Board President for MYEP, said that the inside of the building has been entirely gutted and reconstructed. She said this facility is going to be a very nice place for families, and that this is the only place that provides after school care for special needs children beyond the ageof7or8. Drum asked how many kids were served by the after school program and Lusala said approximately 30. He said MYEP serves around 150 families. Chappell asked for prioritization of the project. Lusala said the roof was first priority and the siding second. There were no further questions and the Commission thanked them for participating. MECCA: ($15,850 funding request) Ron Berg represented MECCA's application. Their funding request is to replace the entryway and sidewalk in front of the residential facility, and to replace the carpet. Berg said the entryway and sidewalk are their top priority as they present safety and security concerns. Chappell asked Berg to prioritize. Berg said the carpet is an appearance issue whereas the door and concrete are safety-related and take top priority. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 21 of 22 There were no further questions and the Commission thanked Berg for participating. Johnson County Extension/Big Brothers Biq Sisters: ($200 000 funding request Gene Mohling, Regional Director for ISU Extension in East-Central Iowa, and Scott Hansen, Executive Director of Big Brothers/Big Sisters, spoke on behalf of this application. Mohling said that ISU Extension serves about 4,000 youth in the Johnson County area and has outgrown their current facility. Big Brothers/Big Sisters serves about 700-800 youth in the area, with the goal of serving 1,000. Mohling said space is a limiting factor at present. They have proposed the building of a 12,000 square foot facility to house all of the staff for youth programs and have begun the process of consulting with an architect. Mohling said that they have decided to put in an application for voluntary annexation by the City of Iowa City. Richman asked what the timing would be for annexation. Mohling said it would take about three months if there are no problems, and that the annexation would have to be adopted by City Council. Mohling said he hoped that the annexation process would be complete around the same time the architect had completed plans. Hightshoe noted that if the project was funded by CDBG then nothing could be done to disturb the ground before July 1, 2010. Chappell asked if the $200,000 request was intended to address the portion of the building that will be used by Big Brothers/Big Sisters. Mohling said they will actually occupy about 20% of the building, so they are actually asking for substantially less than Big Brothers/Big Sisters share in the expense. Mohling said they are hoping for some additional funds from other sources for Big Brothers/Big Sisters. Chappell asked what the "safe room" indicated in the plans was about. Mohling said that has been dropped. Richman asked if Johnson County Extension is a governmental agency. Mohling explained that they are not really governmental in nature but educational; however, they are astand-alone County agency, though they have state staff as well. He said they have been deemed eligible to apply for this funding as they are actually applying through Big Brother/Big Sister. Iowa City Free Medical Clinic: ($97, 975 funding request) Pickup noted that the request is for 100% of the cost of this project, though they do intend to do a capital campaign in the next couple of years to alleviate the need for all of the CDBG funds for rehab. Pickup said that she realized the Towncrest area is being considered for urban renewal and that the clinic would certainly cooperate with the City on any development that might happen for the area. Hightshoe pointed out that it could be many years before redevelopment actually took place. Pickup said her estimates are rough, and the application prioritizes the items in order of importance. She assured the Commission that she is aware of the limitations on the availability of funds. McKay asked what the remodeling plans were for the utilization of the space. Pickup said that she believed the space would be used for an education or meeting area rather than a patient HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 22 of 22 area. She said that if access to the garages is gained then that space might open up possibilities for other space. Pickup said that she noticed that healthcare is not addressed in the new CITY STEPS and that she wanted to point out that it is still a very big issue and affects all other areas of stability in people's lives. Richman thanked Pickup for presenting, the last applicant of the night. Hightshoe asked if there were any additional questions or materials the Commission wished to request of applicants prior to adjourning. There were none. Hightshoe said she would be sending out Excel ranking sheets the following day. Richman noted that the next step in the process is for the Commissioners to fill out their ranking sheets and allocation amounts. Hightshoe noted that total allocation amounts are not yet known and will remain up in the air until a number of factors are settled. ADJOURNMENT: McMurray motioned to adjourn. Gatlin seconded. The motion carried 9-0. The meeting was adjourned at 9:03 p.m.