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HomeMy WebLinkAbout2010-03-04 Info Packet~ 1 -.~.~_ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET March 4, 2010 MISCELLANEOUS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Director of Planning and Community Development: Summary of Inclusionary Zoning Discussion at March 1, 2010 Work Session IP3 Memorandum from the Associate Planner: Longfellow Neighborhood -Best Old House Neighborhood 2010 This Old House Magazine IP4 Memorandum from the Director of Planning and Community Development: Update: Flood- related activities IP5 Letter from Lee Grassley, Mediacom, to the City Clerk: Channel additions IP6 Media Release: Iowa City Police Win Law Enforcement Challenge at the Fight for Air Climb in Des Moines IP7 Police Department P.A.U.L.A. Report -February 2010 IP8 Building Permit Information February 2010 IP9 Miller Orchard Neighborhood Association Newsletter -March 2010 IP10 The Grant Wood Neighborhood Association Pet Care Fair -March 6, 2010 IP11 Approved Minutes: Economic Development Committee: January 20, 2010 Memorandum from Assistant City Attorney: Public records request [Late hand out in Info Packet] DRAFT MINUTES IP12 Planning and Zoning Commission: February 1, 2010 IP13 Planning and Zoning Commission: February 4, 2010 IP14 Housing and Community Development Commission: February 10, 2010 IP15 Housing and Community Development Commission: February 11, 2010 IP16 Parks and Recreation Commission: February 3, 2010 IP17 Historic Preservation Commission: February 11, 2010 ~~`r ~~,~ -''~®~~~ CITY COUNCIL INFORMATION PACKET -•ti..~_ CITY OF IOWA CITY www.icgov.org March 4, 2010 MISCELLANEOUS IP1 Council Meetings d Work Session Agenda IP2 Memorandum from th Director of Planning and Community Dev opment: Summary of Inclusionary Zoning 'scussion at March 1, 2010 Work Se ion IP3 Memorandum from the A ociate Planner: Longfellow Nei borhood -Best Old House Neighborhood 2010 This Id House Magazine IP4 Memorandum from the Direct r of Planning and Comm ity Development: Update: Flood- . related activities IP5 Letter from Lee Grassley, Mediac m, to the City IP6 Media Release: Iowa City Police in Law E Climb in Des Moines IP7 Police Department P.A.U.L.A. Report IP8 Building Permit Information February IP9 Miller Orchard Neighborhood Associ~ IP10 The Grant Wood Neighborhood As~ IP11 Approved Minutes: Economic 0 Channel additions ment Challenge at the Fight for Air ry 2010 Newsletter -March 2010 do Pet Care Fair -March 6, 2010 nt Co mittee: January 20, 2010 RAFT MINUTES IP12 Planning and Zoning Com fission: February 1, 201 IP13 Planning and Zoning C mission: February 4, 2010 IP14 Housing and Commu ity Development Commission: F bruary 10, 2010 IP15 Housing and Com unity Development Commission: Feb ary 11, 2010 IP16 Parks and Recr ation Commission: February 3, 2010 IP17 Historic Pres rvation Commission: February 11, 2010 ~~.®~l ~~~4-10 ~ ..III p~ ~'`" ~'~~' City Council Meeting Schedule and IP1 CITY OF IOWA CITY Work Session Agendas March 4, 2010 www.icgov.org TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, MARCH 22 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, MARCH 23 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, APRIL 5 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, APRIL 6 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • FRIDAY, APRIL 9 Emma J. Harvat Hall 8:OOa-5:OOp Special Council Work Session (City Manager Search -Recruitment firm interviews) • MONDAY, APRIL 26 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, APRIL 27 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, MAY 10 Emma J. Harvat Hall TBD Special Work Session Special Formal (Continue Work Session if necessary) • MONDAY, MAY 31 Memorial Day Holiday -City Offices Closed • TUESDAY, JUNE 1 Emma J. Harvat Hall TBD Special Work Session Regular Formal (Continue Work Session if necessary) • MONDAY, JUNE 14 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, JUNE 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JULY 5 Independence Day Holiday -City Offices Closed • MONDAY, JULY 12 Emma J. Harvat Hall TBD Special Work Session Special Formal Council Meeting (Continue Work Session if necessary) ~ = 1 ~; ~~`t ' "'~'®'~~ City Council Meeting Schedule and r..~ CITY OF IOWA CITY Work Session Agendas March 4, 20,0 www.icgov.org • MONDAY, AUGUST 16 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, AUGUST 17 Emma J. Hanrat Hall 7:OOp Regular Formal Council Meeting • MONDAY, AUGUST 30 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, AUGUST 31 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting 20.10 Census - .Iowa Ci~~ ..Moves F'ot~vard When Yo2c Send It .Sack www. icgov.org/census r IP2 '= 1 CITY OF IOWA CITY ~~.®~,~ ~A~In~~~ A ~ ©L[ ~~ ~EMC)R Date: March 3, 2010 To: City Council From: Jeff Davidson, Director of Planning & Community Development Re: Summary of inclusionary zoning discussion at March 1, 2010 work session At your March 1, 2010 work session we had a good discussion of inclusionary zoning. After consideration, there was not a majority of the City Council in favor of proceeding with preparation of an inclusionary zoning ordinance for Iowa City. You requested that we forward to you a map of Section 8 voucher locations. Iowa City Housing Authority Administrator Steve Rackis indicated he would do that, and reminded you that the map will represent a snapshot of voucher locations on a single day. The other item you requested be sent to you is the Final Report of the 2005 Scattered Site Task Force. That document is attached. In the course of making your decision you stated that there were broader housing policy issues which needed to be discussed. It was agreed that the JCCOG Affordable Housing Committee is the appropriate venue for that discussion, as affordable housing policy should be considered on a regional basis. We will forward to the JCCOG committee the following items which were raised at the March 1 work session: • Are there effective incentives for encouraging affordable housing that are not adopted by ordinance? • Check with similar communities in the United States that have inclusionary zoning ordinances and find out how they have worked. • What is the impact of concentrations of subsidized housing on social service providers? This is being forwarded to you as a summary of the March 1 work session discussion. Please indicate at your March 22 special work session if there are any needed additions or corrections to this summary. cc: Dale Helling Steve Long Steve Rackis ppddirlmemllnclusionaryZoningDiscussion. doc MEMORANDUM TO: Iowa City City Council FROM: Matthew J. Hayek DATE: October 11, 2005 RE: Scattered Site Housing Taskforce Final Recommendations Dear Council Members: The Scattered Site Housing Taskforce has now completed the investigation for which it was formed in April 2004. I am pleased to report that the complexity of the issues examined was matched by the energy and dedication of all eight Taskforce members. Attached are the following: • Final Recommendations for City Council • Chart summarizing free-reduced lunch numbers at ICCSD schools (Table 1) • Fair Share Matrix (Table 2) • Map showing census block groups in Iowa City where opportunities exist for future assisted housing The above-referenced final recommendations and materials collectively were adopted by an almost-unanimous vote of the Taskforce. Seven members voted for their adoption, and one member (Jerry Anthony) voted against. I and others from the Taskforce look forward to discussing these materials with you at the October 17, 2005, Council work session. - ~~ Iowa City Scattered Site FIousing Taskforce Final Recommendations for City Council 11 October 2005 INTRODUCTION The Scattered Site Housing Taskforce ("Taskforce") was created by the Iowa City City Council by unanimous vote on April 6, 2004. The Council's instructions to the Taskforce were to "study the existing distribution, location and types of assisted housing in Iowa City" and "recommend policies or actions, as appropriate, regarding the disbursement, location, and type of future assisted housing." The Taskforce consisted of eight individuals from the community who volunteered their time and talents to the inquiry: • Don Anciaux -Chair, Iowa City Planning & Zoning Commission • Jerry Anthony -Vice Chair, Housing and Community Development Commission • Darlene Clausen --Representative, Iowa City Neighborhood Council • Matthew Hayek -Chair, Housing and Community Development Commission • Jan Leff -President, ICCSD Board of Directors • Jan Peterson -Executive, United Way of Johnson County • Sally Stutsman -County Supervisor, Johnson County Board of Supervisors • Joan VandenBerg - At-Risk/Youth and Family Coordinator, ICCSD Between April 2004 and October 2005, the Taskforce toured much of the community's assisted housing infrastructure, conducted 24 open session meetings, and held two public hearings. Numerous individuals and organizations were invited to present data and opinions. Of the 17 organizations that presented, 11 were providers of assisted housing. Others presenters included housing-related departments at the City, University of Iowa experts, residents, developers, and so on. The Taskforce reviewed over a thousand pages of written material submitted by these organizations and individuals. Following this exhaustive review, the Taskforce began a process of deliberating the issues at hand. This report (1) summarizes some of the trends identified by the Taskforce and (2) offers a number of policy recommendations for consideration by the Council. Page 1 of 8 lows City Scattered Site Housing Taskforce Final Recommendations for City Council l 1 October 2005 TRENDS The Taskforce identified numerous trends that need community attention. The more salient trends include the following: (1) Demand for housing_assistance is on the rise. In 2000, the waiting list delay for Housing Choice Voucher Program (formerly known as Section 8) vouchers through the Iowa City Housing Authority was zero. An individual or family could apply for housing assistance and, if qualified, receive a voucher immediately. By 2005, the waiting list has grown to more than 2,650 names. An individual or family applying now for housing assistance faces an approximately two-year wait for a voucher. It should be noted that Iowa City is by no means unique in this regard; other metropolitan areas and even smaller communities within the state have witnessed this very trend in recent years. The influx of low-moderate income populations likely stems from housing policy shifts in major metropolitan areas as well as demographic and economic changes. Iowa City is a particularly attractive place to live due to job opportunities and a broad array of services such as health care, human and social services, education, and public safety. (2) Local housing costs are amon tg he hi~,hest in the state. Whether renters or owners, Johnson County households face among the highest Housing costs in Iowa. In fact, Johnson County has the highest proportion of cost-burdened households statewide. While the cost of housing within Iowa City drives the countywide average, this dynamic is changing as Coralville now has a higher median price for single-family units. The Taskforce found that numerous members of the community whose incomes are modest are unable to pay market rates to rent or purchase housing. Land prices continue to rise. (3) Assisted housing tends to be concentrated. The Taskforce found that certain census block groups contain a disproportionately high number of assisted housing units, while other block groups contain few (and often no) assisted housing units. Census block groups are the smallest geographic measurement for which reliable statistical data are available. This fact makes it very difficult to gauge the concentration of assisted housing within, for example, a single square block or a portion of a single street. Without a doubt, large multi-unit assisted housing complexes result in an even higher concentration in the immediate vicinity. (4) Emergency and transitional housing is even more concentrated. Within the spectrum of assisted housing, emergency and transitional housing (i.e. housing for the homeless or nearly-homeless) is especially concentrated. One area in particular stands out in this regard. Block group 18-2 presently contains 41 percent of all transitional housing and 69 percent of all emergency housing. If the local homeless shelter is relocated pursuant to current plans, block group 18-2 could end up with 100 percent of all emergency housing. The Taskforce believes this situation merits special attention. (5) Poverty and mobilitypose a challenPe to our schools. The school district has witnessed marked changes in its student population. Poverty levels at certain schools, measured by Page 2 of 8 Iowa City Scattered Site Housing Taskforce Final Reco~mnendations for City Council 11 October 2005 the percentage of students receiving a free or reduced price lunch, are on the rise. By way of example, 26 percent of Mark Twain Elementary students received a free or reduced price school lunch in 1995; by 2004, the figure was 61 percent. This contrasts sharply with other schools in the district, where rates were as low as 2 percent. The district wide average was 21 percent. A chart summarizing the 2004 free/reduced lunch numbers of all ICCSD elementary schools is attached as Table 1. Other data are likewise alarming. Rates of student mobility (the likelihood that a student will not start and finish an academic year at the same school} are on the rise. At Twain, the mobility rate exceeded 60 percent by 2003, while elsewhere in the district the mobility rates were as low as 8 percent (Lincoln Elementary). Teachers who addressed the Taskforce noted the difficulty of providing quality educational outcomes to high- poverty, highly-mobile student populations. The district targets higher-poverty schools with considerably more resources (up to ten times the amount targeted to lower-poverty schools) in the areas of guidance, reading, class-size reduction, ESL, special education, before-and-after school programs, family resource centers, and the like. Despite this, however, educators from the classroom to the central administration office shared what they described as a growing crisis for education within the community. Notwithstanding the commitment of additional resources, Twain and Grant Wood are the two ICCSD elementary schools at risk of being placed on the federal watch list. The Taskforce is concerned with what it regards to be increasingly disparate school environments within the same public school system. Due to confidentiality restrictions on school data, the Taskforce was unable to examine links between poverty anal mobility on the one hand and assisted housing on the other. However, it believes the City, the school district, and other relevant organizations should research this issue further and explore appropriate responses. (6) Local service providers face increasing demand. The Taskforce heard from numerous agencies and non-profits that provide housing and/or services to low-moderate income populations. The message from these entities is that their workloads continue to increase and that many of them face barriers to meeting demands for housing, social and human services, and the like. As budgets for these services are reduced by the federal and state governments, additional burdens are placed on local government, the agencies themselves, and private donors. (7) The University of Iowa impacts local housing. The Taskforce found that rental units of all kinds (both assisted and unassisted) are found mostly within a third of Iowa City's residential census block groups, and mostly near the University of Iowa. This is due to zoning as well as market demands. The total current enrollment at the University of Iowa is 29,745. Only 20 percent of University of Iowa students live on campus. The remaining 80 percent live in private market rental units. Of the total enrollment, 15,765 (53 percent) live in private market rental units in Iowa City; 1,785 (6 percent) live in private market rental units in Coralville. As a result, individuals and families compete with college students for rental housing. The college students can often pay higher rental rates and/or find roommates to share rent expenses, placing low-moderate income individuals and families at a disadvantage. Page 3 of 8 Iowa City ScattereJ Site Housing'i'askforce Final Reconunendations for City Council 1 I October 2005 (8) Federal funding; for housing_programs is decreasin>;. City staff and the presenters discussed the declining levels of support for housing, jobs and services for low-moderate income persons. Drops in CDBG, HOME and Housing Choice Voucher Program (formerly known as Section 8) funding have diminished the federal resources available for local housing needs. RECOMMENDATIONS The Taskforce urges the Council to consider two sets of objectives: General policy objectives: (1) Iowa City should strengthen its commitment to assisted housing and increase opportunities for affordable housing generally. (2) Iowa City should adopt a scattered site policy to ensure a fair share distribution of assisted housing throughout the community. Specific policy objectives: (3) The City should launch a campaign to educate the community about the importance of affordable housing, the impact of allowing the status quo to continue, and the degree to which housing and development decisions must involve all segments of the community. (4) The City should enlist other municipalities, as well as the county and area school districts, for purposes of collective action to address affordable housing and services. The issues of housing and poverty cannot be solved by the City alone. (5) The City should make land available for emergency and/or transitional housing throughout the community. The City should neither encourage nor support additional transitional or emergency housing within census block group 18-2. At present, 41 percent of all transitional housing, and 69 percent of all emergency housing, is located within census block group 18-2. The new Shelter House facility will result in the location of 100 percent of all emergency housing within census block group 18-2. (This recommendation is not intended to impact plans for the new Shelter House facility. The Taskforce recognizes the difficulty to date associated with finding a location for the new shelter.) (6) The City should commit resources to encourage future assisted housing to be placed in underrepresented census block groups identified by the fair share matrix provided with these recommendations. This means committing additional funding (i.e. beyond current expenditures and beyond the CDBG/HOME funding stream from HUD) to providers of assisted housing to offset the increased cost of developing housing in such areas. Page 4 of 8 lows City Scattered Site Housing Taskforce Final Recaumendations for City Council 11 October 2005 (7) If the City commits sufficient resources to scatter assisted housing without causing a reduction in current rates of supply, it should not support additional assisted housing in census block groups identified as significantly overrepresented. (8) The City should encourage affordable housing within the private market. This may involve changes in zoning and code regulations; permitting smaller lot sizes, row housing, and the like; and exploring creative approaches to housing and development policy. (9) The City should ensure that the needs of our assisted housing population are adequately met by the community's service providers. The City should avoid imbalances between the level of need and the ability to meet that need through human and social services. The City should collaborate with public and private partners on comprehensive services to those in poverty. Assistance in the areas of transportation, child care, counseling, education, and employment can help individuals and families become and remain self sufficient. (10) The City should encourage low- and medium-density rental housing (such as duplexes, town houses and the like) to be developed in currently-underrepresented areas of the community. At present, most rental housing is confined to only 10 of 31 census block groups. Such a policy would disperse rental housing away from the University of Iowa student areas and make it easier for families to compete with students for such housing. (11) The City should take additional steps to increase sustainable home ownership among its population earning less than 80 percent of area median income. (12) The City should develop a mandatory inclusionary zoning policy with incentives for new housing developments. An inclusionary zoning policy holds great promise for affordable housing at minimal cost to taxpayers. [Adopted 6-1; Hayek voted against; Anciaux abstained.) (13) The City should expect owners and managers of all rental housing to manage their facilities adequately. The Taskforce encourages vigorous enforcement of existing policies. Much public opposition to assisted housing results from deficient maintenance and management of unassisted tenant populations. As a mere 1,150 of the approximately 15,000 rental units in Iowa City are assisted, it is important to monitor all rental facilities. (14) In conjunction with its review of the Consolidated Plan (CITY STEPS), the City should provide for a yearly review of fair share data so that the matrix provided with these recommendations is updated as conditions within block groups change. The Taskforce recommends that City staff and HCDC coordinate this annual task. (15) The City should conduct a comprehensive review of any scattered site policies at five- year intervals. The City should consider a sunset provision to ensure that such policies are closely monitored. Page 5 of 8 Iowa City Scattered Site Housing Taskforce Final Recorrunendations for City Council l 1 October 2005 [Recommendation nos. 1-11 and 13-1 S were adopted 7-1; Anthony voted against them. Recommendation no. 12 was voted on separately (see above).) FAIR SHARE MATRIX As described above, the Taskforce concluded that concentrations of assisted housing are a growing problem for the community and should be addressed as a matter of policy. At the same time, the growing need for both affordable and assisted housing requires a continued commitment. How best to address concentration and housing demand is the challenge we face. After considerable analysis and deliberation, the Taskforce decided to establish a "fair share" matrix (Table 2) (see also the attached map showing census block groups within the community that lack assisted housing). For this, each of the 31 applicable census block groups was assigned two numbers. The first number is the present amount of hoaising units (both assisted and unassisted) within a given block group as a percentage of all housing units in the community. The second number is the present amount of assisted housing units within that block group as a.percentage of all assisted housing units in the community. This approach demonstrates how a given block group compares to other block groups in terms of its share of assisted housing. Additionally, the taskforce wanted the matrix to be easy to understand, employ readily available and reliable data, and permit efficient updating as new building occurs within the community. The fair share matrix demonstrates that the total current number of housing units within a given block group maybe as low as four and as high as 2,945. Similarly, the fair share matrix demonstrates that the total current number of assisted housing units within a given block group maybe as low as zero and as high as 392. The basic premise of the fair share matrix is this: for a block group to contain its `fair share " of assisted housing relative to other block groups, its percentage of all assisted housing should approximate its percentage of all housing. The Taskforce believes this approach provides the most equitable means of improving the distribution of assisted housing. It should be noted that the fair share matrix does not -and cannot -answer all questions or account for all variables. For example, zoning constraints within certain block groups preclude medium- or higher-density apartments and condominiums, discouraging the even distribution of such housing. However, after considering various different approaches and data sources, the Taskforce concluded that the fair share matrix represents a fair, logical way to measure the assisted housing landscape. While the fair share matrix was selected as the primary means by which concentration or lack of affordable housing opportunities should be gauged, other data were considered and are worth mentioning. The Taskforce reviewed the following data and discussed their merits and faults at great length. Consensus was not reached regarding the use of these data, and as such they were not included as criteria in the fair share matrix. However, the Taskforce believes these and other factors should be considered in any scattered site policy. Page 6 of 8 Iowa City Scattered Site Housing Tasktorce Final Reconunendations for City Council 1 l October 2005 • Data regarding the Housing Choice Voucher Program (formerly known as the Section 8 program) Data regarding assisted housing by type (elderly viz. disabled viz. individuals/families) and by block group • Data regarding assisted rental housing as a percentage of all rental housing per/within each block group • ICCSD free/reduced lunch data • ICCSD mobility data • ICCSD test scores data • Poverty, median housing price data • Location of human/social services data • University of Iowa -Field Problems Project List of Presenters Habitat for Humanity Shelter House Domestic Violence Intervention Program City of Iowa City Housing Authority City of Iowa City Community and Economic Development Office City of Iowa City Urban Planning Office Greater Iowa City Housing Fellowship Successful Living, Inc. Hawkeye Area Community Action Program Burns & Burns, L.C. Mid-Eastern Council on Chemical Abuse Neighborhood Centers of Johnson County Iowa City Neighborhood Council Wells Fargo Bank (private lender representative) University of Iowa -Residential Services University of Iowa -Urban and Regional Planning Home Builders Association of Iowa City Iowa City Area Association of Realtors (invited but declined to present) Iowa City Community School District Page 7 of 8 lowa City Scattered Site Housing Tasktoice Final Reconunendations for City Council 1 I October ?005 S.S.H.T. Meeting Dates April 29, 2004 May 12, 2004 Bus Tour May 17, 2004 June 7, 2004 June 21, 2004 July 12, 2004 July 19, 2004 August 2, 2004 August 16, 2004 August 30, 2004 September 20, 2004 October 4, 2004 Public Hearing at Twain Elementary School October 18, 2004 November 8, 2004 November 22, 2004 December 6, 2004 December 13, 2004 January 3, 2005 January 24, 2005 January 31, 2005 February 14, 2005 February 28, 2005 March 28, 2005 April 4, 2005 Public Hearing at the Senior Center April 25, 2005 May 26, 2005 (cancelled) October 3, 2005 Page 8 of 8 Table 1 Table 1: Percentage of K-6 grade students in F&R programs by school Year School 1995 2004 Twain 26% 61% Hills 30% 54% - Wood 19% 45% Mann 37% 44% Roosevelt 35% 41% Kirkwood 16% 32% Lucas 13% 29% Coralville Central 15% 27% Penn 18% 23% Longfellow 19% 21% Lemme 7% 18% Weber 20% 15% Hoover 7% 11% Horn 5% 8% Wickham n. a. 5% Lincoln 5% 4% Shimek 7% 2% City High 7% 15% West High 8% 14% Northwest junior high 14% 21% Southeast junior high 13% 22% CEC 44% n.a. 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The recommendations before you were the product of deliberation and negotiation between eight citizens who lent their time and energy to the task, as well as certain agencies and individuals who advocated a number of policy outcomes. The recommendations reflect a compromise of opinion. 2. The specific method of scattering assisted housing chosen by the Taskforce is, from my perspective, less critical than the need per se to avoid such concentrations. In other words, the fair share matrix offered with the recommendations may or may not be the best approach. The City's own planners are well-equipped to advise Council in this regard. If housing in Iowa City is to become more affordable for more people, the private market is essential. Even if additional public funds are dedicated to assisted housing programs, the net increase in assisted housing units throughout the community will pale in comparison to the amount of housing generated by the private market. In realistic terms, I would estimate the ratio of future assisted housing to future private market housing to be no greater than I :20. This fact underscores the importance of working with the private market to encourage and incent affordable housing. Density of housing (lot sizes, row housing, etc.) is, in my opinion, a good place to start. 4. Greater promotion of home ownership among low-moderate income individuals and families is important. Home ownership carries financial and other benefits that most of us take for granted. It offers more options for consumers and can scatter housing more effectively. It merits as much support as this community can provide. I do not support mandatory inclusionary housing for two reasons. First, I believe the City should experiment with voluntary, incentive-based inclusionary zoning before taking the more drastic step of requiring it. Second, I believe the specifics of any inclusionary zoning policy (regardless of type) should be crafted by City planners after careful study. Ideally, any such policy would cover most or all of Johnson County to avoid imbalances or unanticipated impacts to Iowa City. 6. Regional planning will become more important -and hopefully more viable - with time. Affordable housing, concentrations of poverty, and increasing demands on social services are issues that Iowa City's neighbors are starting to face. I believe area municipalities and school districts will be more likely to conclude that they, too, have a role to play in these issues. Collective, well- planned action promises to benefit all communities in Johnson County. Sincerely, /~~y/7 ~ ~ l Matthew J. Hayek Scattered Site Housing Taskforce ocrio~ ~A Supplementary Note and Critique- Terry Anthony, member Housing and Community Development Commission of the City of Iowa City The recommendations of the Scattered Site Housing Taskforce have several features and some shortcomings that if overlooked in any scattered site policy adopted by the City may lead to serious legal challenges. 1. Problems because of the lack of evidence The Iowa City Community School District's letter to the Council (dated November 11, 2003) implied that students living in assisted housing are the prime cause of low school test scores. As explained in paragraphs a), b) and c) below, there is no evidence to support this contention. a) The Taskforce asked Iowa City Community School District (ICSSD) to provide test scores of students based on where they lived (assisted housing versus non-assisted housing). Citing data confidentiality reasons, ICSSD did not disclose this information. Thus, no evidence to back ICCSD's claim was presented to the Taskforce. b) Students living in assisted housing are often assumed to be more likely enrolled in free and reduced price lunch programs than students living in non-assisted housing. Yet if ICCSD data on students enrolled in free and reduced price lunch (F&R) programs is examined one does not find clear support for this assumption. As the Table I (on the next page) shows, the percentage of F&R students in Wood and Twain (two schools that are often presumed to draw many students from assisted housing developments) are not dramatically different from those of Hills, Mann and Roosevelt (that are commonly presumed to have far fewer proportions of students living in assisted housing). c) Students enrolled in F&R programs are often assumed to have lower scores on standardized tests than other students. Yet data from ICCSD schools presented to the Taskforce do not support this assumption. In ICCSD elementary schools in 2003 there were 826 students in grades 3-6 who were below proficiency levels on standardized tests: of these, the majority (454) were not enrolled in F&R programs. Assisted housing comprises a mere 4°Io of the total rental housing stock in Iowa City. Since children living in non-assisted rental housing are likely to be as mobile as those living in assisted rental housing, ascribing all problems from mobility (if any) in the ICCSD to those children livingin assisted rental housing is incorrect. In summary then, there is no evidence at all linking students scores with living in assisted housing, there is no indication that there is a greater percentage of students on F&R programs in areas that have more assisted housing units, and no definitive trend linking enrollment in F&R programs or high mobility with low test scores in ICCSD. Therefore, to blame students living in assisted housing for poor school test scores without any evidence to that effect is clearly wrong. And if poor test scores is used as an argument to support a scattered site housing policy, such a policy may be easily overturned upon legal challenge. Tabled: Percentage of K-6 grade students in F&R nro~rams by school Year School 1995 2004 Twain 26% 61% Hills 30% 54% Wood 19% 45% Mann 37% 44% Roosevelt 35% 41% Kirkwood 16% 32% Lucas 13% 29% Coralville Central 15% 27% Penn 18% 23% Longfellow 19% 21% Lemme 7% 18% Weber 20% 15% Hoover 7% 11% Horn 5% 8% Wickham n.a. ~% Lincoln 5% 4% Shimek 7% 2% City High 7% 15% West High 8% 14% Northwest junior high 14% 21% Southeast junior high 13% 22% CEC 44% n.a. Total for ICCSD 14% 21% Source: ICCSD data presented to the Taskforce 2. The danger of inappropriate policy intervention The issue as framed in the ICSSD's letter to the City Council (noted above) tends to pit the school district's interests against those of Iowa City families wanting to pay affordable rents and prices for housing. Based on overall test scores, the ICCSD is one of the best performing school districts in the nation and perhaps the best in the state. On the other hand, Johnson County has the absolute worst affordable housing situation in the state. Since new policy interventions should enhance community welfare, it is imperative that new policies not exacerbate current problems. Therefore, attempting to address the school district's concerns about low-test scores (a worthy goal) by exacerbating the affordable housing crisis, regardless of whether scattering could actually improve test scores, may not be a wise, legally-defensible strategy. If the City considers implementing a scattered site housing policy, hopefully this point will be kept at the forefront of all deliberations. Parenthetically, one wonders whether the ICCSD has explored other options for improving school test scores within the school system, such as busing some students from enrollment areas of school with low-test scores to schools with higher scores. 2 3. The Fair share nacztrix has significant shortcornirags The Fair share matrix is based on the notion that every pert of the city should have its fair share of the assisted housing units. While the concept is simple, it has a significant shortcoming:• zoning disallows location of assisted or affordable housing in many parts of the city (for example, multi-trait apartments and high density single-family units can only be built in a select few areas of the city). Therefore, it is absolutely impossible for all parts of the city to have a fair share of the city's assisted housing. The matrix itself has three major shortcomings: a) One, it disallows construction of assisted housing for elders (who do not have any children in schools) in certain areas of the city. b) Two, it disallows construction of new assisted housing in areas that have developable land while encouraging construction in areas that do not. c) And finally, it uses a definition of concentration that is vastly different from the one the City has always used without providing any reason for the change in definition. Use of the matrix to implement a scattered site policy will likely lead to multiple legal challenges about its appropriateness. 4. Problems in process Deliberations of the Taskforce were seriously compromised by several lapses of due process that could invite legal challenges. For the sake of brevity, only one example is provided here: the Taskforce did not include any member who either built assisted housing or lived in it--- thus excluding an important group from the deliberations-while including two members of the organization that leveled charges against assisted housing. Guidelines for policy intervention. Given the plethora of legal challenges possible, should a scattered site policy be implemented and if so how? If the City chooses to implement a scattered site housing policy, committing additional funds (from new sources, rather than from CDBG/HOME and other existing sources) will help ensure that the current supply of affordable housing is not adversely affected by a desire to scatter. Implementing a scattered site policy after the new sources have been identified will further reduce legal challenges. That said the Fair Share matrix in its current form, may still expose the City to some legal challenge. The City should consider using the definition of concentration that it has always used in the past or prepare a less flawed Fair Share matrix. Ideally, the City should adopt a mandatory inclusionary zoning policy as recommended by the Taskforce. This would provide a steady supply of affordable housing units, in scattered locations and at no-cost to the City. Ultimately, as Taskforce members concluded, a mandatory inclusionary zoning policy is the only financially feasible and sustainable solution to offset the location of assisted housing units in only some areas of the city. 3 City of Iowa City 1P3 MEMORANDUM ~ Date: March 4, 2010 To: City Council ~~~^ From: Christina Kuecker, Associate Planner RE: Longfellow Neighborhood: Best Old House Neighborhood 2010 This Old House Magazine This Old House Magazine selected the Best Old House Neighborhoods for 2010 and the Longfellow Neighborhood was chosen as the Best Old House Neighborhood in Iowa. Although not featured in the print edition of the magazine, the Longfellow Neighborhood is featured on their website, http~//www.thisoldhouse.com/. A press release announcing this designation is attached. Cc: Dale Helling Jeff Davidson Bob Miklo Historic Preservation Commission Page 1 of 2 Christina Kuecker From: City of Iowa City [web@iowa-city.org] Sent: Tuesday, March 02, 2010 12:56 PM To: Christina Kuecker Subject: Longfellow Neighborhood named one of This Old House Magazine's "Best Old-House Neighborhoods" Longfellow is one of Iowa City's most beloved and endearing neighborhoods, sought by homeowners and residents who appreciate the character of its old homes, tree-lined streets and vivid gardens, the quality of its elementary school, and the diverse mix of people who live there. Now, the Longfellow Neighborhood has gained national recognition from This Old House magazine, which selected it as one of this year's "Best Old-House Neighborhoods." In its March 2010 issue, This Old House reveals its list of neighborhoods in the United States and Canada that have promising futures, people that care, and homes that truly deserve a long- term commitment, they wrote in a letter of announcement. This is the third year for the list, which prompts magazine staff to look for unique, tight-knit neighborhoods that meet the magazine's criteria for old-house neighborhoods: architectural diversity, craftsmanship of homes, a preservation momentum in the area, and neighborhood amenities that include walkability, safety, and community. Only six of the 51 selected neighborhoods appear in the March issue, and while Longfellow was not chosen for the magazine feature, it does appear on the publication's website, www.thisoldhouse.com, along with all the other designated winners. In a letter to Mayor Matt Hayek, the Editor of This Old House, Scott Omelianuk, wrote that the goal of the contest was to "recognize cities, towns or individual neighborhoods that might not be on our readers' radar, but deserve to be; places overflowing with beautiful, architecturally significant, or even, historic houses with special appeal to old-house-loving buyers." In addition to historic preservation, Omelianuk listed neighborly attitude and a willingness to help one another, frequent neighborhood get-togethers, and walkability or ease of transportation to amenities such as restaurants, hardware stores, or hiking trails, as other criteria for the awards. The Longfellow Neighborhood, which is anchored in the center by Henry Longfellow Elementary School, includes two locally designated historic districts, Summit Street and Longfellow, that are also listed on the National Register of Historic Places. Three other neighborhood districts, Clark, Dearborn, and Governor-Lucas, are listed as conservation zoning districts. The long-term commitment of Longfellow residents to historic preservation and its designations as historic or conservation districts are credited with maintaining and safeguarding the neighborhood's historic character and charm. For more information, contact Christina Kuecker, City of Iowa City Historic Preservation Planner, at 319.356.5243 or a-mail Christina-Kuecker(a~iowa-city.org. 3/2/2010 Longfellow Neighborhood named one of This vla Contact: Christina Kuecker House Magazine's "Best Old-House Contact Phone: (319) 356-5243 Neighborhoods" Posted by: Urban Planning Mailing List(s): General City News Originally Posted 312/2010 12:55:43 PM ~~~®df CITY OF IOWA CITY MEMORANDUM IP4 Date: March 4, 2010 To: City Council From: Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Planning staff attended the legislative forum in Coralville on February 27th. Many different items were discussed including the state budget, floodplain management, and flood recovery funding. • Planning staff attended the Joint Flood Recovery Meeting with the University of Iowa, Coralville, and Mid-American on March 2"d. The main topic was how to coordinate all the flood recovery projects happening in the area. • The City continues to work with homeowners in Parkview Terrace on the CDBG buyout process. As of today, the City has received 24 offers back from homeowners interested in pursuing a buyout. • Doug Ongie attended the Johnson County Long Term Recovery Committee Meeting on February 25th. He updated the committee on the City's progress on the acquisition of residential properties in the floodplain. The City continues to accept applications for the four new business disaster recovery programs: Loan Interest Supplement Program, Expanded Business Rental Assistance Program, Commercial Rental Revenue Gap Program, and Residential Landlord Business Support Program. IP5 Mediacom February 24, 2010 Ms. Marian Karr City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240-1826 Dear Ms. Karr, This letter is to notify your city of upcoming channel additions. On or about March 4th, 2010 the following high definition channels will launch: Channel E! in HD HLN in HD Tru TV in HD Channel Location 867 868 869 In order to view high definition channels customers will be required to lease an HD converter box or a cable card from Mediacom. These channels will be available to all Family Cable customers at no additional charge who currently have an HD converter. If there are any questions please call me at 319-395-9699 ext 323. Sincerely, ~~ Lee Grassley Senior Manager, Government Relations D ' ~L, . ~~~ ~'~/ Mediacom Communications Corporation 6300 Council St. NE • Cedar Rapids, IA 52402 • 319-395-780i • Fax 319-393-7017 q ~~ t"°~ ~~ C'3 -~. ~-t P `~ t..r.~ Q Via) ~-~' ~% :~„ N O 0 2.A+ t CJ co ~i ...... IP6 Dale Helling From: City of Iowa City [web@iowa-city.org] Sent: Monday, March 01, 2010 1:50 PM To: Dale Helling Subject: Iowa City Police Win Law Enforcement Challenge at the Fight for Air Climb in Des Moines Media Release Iowa City Police Win Law Enforcement Challenge at the Fight for Air Climb in Des Moines Posted by: Police Mailing list(s): Police & Fire Originally Posted 3/1/2010 1:49:54 PM Contact: Sat. Denise Brotherton Contact Phone: (319) 356-5293 On Sunday February 28, 2010, the Iowa City Police Department sent a team of its finest and fastest officers to Des Moines, Iowa to compete in the 2010 Fight for Air Climb, sponsored by the American Lung Association. The Fight for Air Climb takes place at 801 Grand in downtown Des Moines. Participants, individuals or teams climb 1,100 stairs to fight lung disease. Iowa City Police participated in the Law Enforcement Challenge, competing against agencies from around the state to climb the stairs in the fastest time. Challenges in the past years have included Fire Departments and Corporations competing against each other, but 2009 was the first year Law Enforcement had competed. The Iowa City Police Department had the fastest team in 2009 and again in 2010. The 2010 Iowa City Police team, sponsored by the Iowa City Police Association, consisted of Officers Colin Fowler, Derek Frank, Ryan Wood, and Niles Mercer. They climbed 82 flights of stairs or 41 stories in 27 minutes and 55 seconds. They received a travelling trophy that will again remain at the Iowa City Police Department for another year. Participants in the Fight for Air raised more than $113,000 dollars. The money will support research and programs to prevent lung disease. Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please contact our web team. • Unsubscribe or edit your subscription details. • Visit our lobs page fOr employment opportunities • View more news from the City of Iowa City. 3/1/2010 Iowa City Police Team Receiving the Trophy in 2009 [ view hi-res image IP7 Iowa City Police Department P.A. U. L.A. Report -February 2010 (Possession of Alcohol Under Legal Age) Business Name (occupancy] Monthly Totals Year-to-Date Totals PAULA Visit (occupancy loads u dated Oct 'os) visits arrests visits arrests ear-to-date 808 Restaurant & Nightclub [176] 6 12 13 22 1.692 Airliner [223] 1 0 4 3 0.750 American Legion [140] 3 0 4 0 0.000 Aoeshe Restaurant [156] Atlas World Grill [165] Blackstone [297] Bluebird Diner [82] Blue Moose [436] 2 4 5 7 1.400 Bob's Your Uncle [260" Bo-James [200] 1 0 3 0 0.000 Bread Garden Market & Bakery [?] [It's Brothers Bar & Grill 556] 2 1 9 3 0.333 [The] Brown Bottle [289] Buffalo Wild Wings Grill & Bar [189] Caliente Ni ht Club 498 1 0 5 0 0.000 Carl & Ernie's Pub 8~ Grill [92] Carlos O'Kelly's [299] Chefs Table [162] Chipotle Mexican Grill (119] [The] Club Car [56] 1 0 1 0 0.000 Colonial Lanes [502 Dave's Foxhead Tavern [87] David's Place (aka Dawit's) [73] DC's [120] 0 0 3 1 0.333 [The] Deadwood [218] 0 0 1 0 0.000 Devotay [45] Donnell 's Pub 49 0 0 1 0 0.000 [The] Dublin Underground [57] 0 0 1 0 0.000 [Fraternal Order ofJ Eagle's [315] EI Banditos [25 EI Dorado Mexican Restaurant [104] [BPO] Elks #590 [205] EI Ranchero Mexican Restaurant [161 Englert Theatre [838] Etc [178] 0 0 1 0 0.000 [The] Field House (aka Third Base) [420] 4 20 12 45 3.750 Firewater [114] Formosa Asian Cuisine [149] 0 0 2 0 0.000 Geor e's Buffet [75] Givanni's [158] Godfather's Pizza [170] Graze [49] Grizzly's South Side Pub [265] 1 0 3 0 0.000 Guido's Deli [20] Hawke a Hideaway [94] [The] Hilltop Lounge [90] IC Ugly's [72] 1 0 1 0 0.000 India Cafe [100] Jimmy Jack's Rib Shack [71] JObSlte [120] (formally known as Kandyland) 2 0 2 0 0.000 Joe's Place [281] 0 0 2 0 0.00 Joseph's Steak House [226] ~ c Kamodo Klub [144] ~~ , ~ Karaoke La Reyna [78] ~ ° ~~., --~ C a W I~ i'"". ~ i`r'6 ~ © _ ;~"°q N '~ ~" La Reyna [49] Linn Street Cafe [80] Los Portales 161 Martini's [200J 1 0 1 0 0.000 Masala [46] Mekong Restaurant [89] Micky's [98] [The] Mill Restaurant [325J Lo al Order o Moose [476] [Sheraton] Morgan's [231] Motley Cow Cafe [82J Okobo'i Grill [222] Old Capitol Brew Works [294] One-Eyed Jake's (299] 3 10 4 10 2.500 One-Twent -Six 105 Orchard Green Restaurant [200] Oyama Sushi Japanese Restaurant [87] Pagliai's Pizza [113] Panchero's (Clinton St) [62] Panchero's Grill (Riverside Dr) [95] Piano Loun a 65 [The]Picador[261] 0 0 1 0 0.000 Pints [180] 1 0 6 1 0.167 Pit Smokehouse [40 Pizza Hut [116] Pizza Ranch [226] Quali Inn/Highlander [971J Quinton's Bar 8 Deli [149] 1 0 1 0 0.000 [The] Red Avocado [47] Rick's Grille & Spirits [120] Riverside Theatre [118] Saloon [120] Sam's Pizza [174] 0 0 1 0 0.000 [The] Sanctuary Restaurant [132] Shakespeare's [90] 1 0 2 0 0.000 Short's Burger & Shine [56] 0 0 1 0 0.000 Sidelines [200J 1 0 1 0 0.000 Sports Column [400J 3 11 11 22 2.000 Studio 13 (206] 0 0 1 0 0.000 [The] Summit [736] 4 11 12 41 3.417 Sushi Popo [84] Takanami Restaurant [148] TCB [250] 2 0 6 0 0.000 Thai Flavors [60] Thai Spice [91] Times Club @ Prairie Li hts [60 T. Spoons [102] Union Bar [854] 1 1 12 10 0.833 VFW Post #3949 [197 [The] Vine Tavern [170] 0 0 1 0 0.000 Vito's (320] 1 0 4 0 0.000 Wi & Pen Pizza Pub 154 [Iowa City] Yacht Club [206] Zio Johno's Spaghetti House [94] Z'Mariks Noodle House 47 Totals: 44 70 138 165 1.19 Other PAULA at non-business locations: 7 15 ~.,, c PAULA Totals: 77 180 ~ ~ ~ 'includes outdoor seating area current month year-fo4ate ~ ~ ~ - ^ .~ ~ "E7 O .~-- `-+ _:.. N ,C-' Y i ~ ~~ BUILDING PERMIT INFORMATION February 2010 KEY FOR ABBREVIATIONS .Type of Improvement ADD -Addition ALT -Alteration REP -Repair FND -Foundation Only NEW-New OTH -Other type of construction Type of Use RSF -Residential Single Family RDF -Residential Duplex RMF-Three or more residential RAC -Residential Accessory Building MIX -Mixed NON -Non-residential OTH -Other IP8 ~~ _~ Page : 2 Date : 3/1/2010 To : 2/ 1 /2010 From : 2/28/2010 Permit Number Name BLD10-00049 HY-VEE INC FOUNDATION FOR ADDITION City of Iowa City Extraction of Building Permit Data for Census Bureau Report Address 1720 WATERFRONT DR Total ADD/NON permits : 1 Total Valuation : $120,000' BLD10-00027 REBECCA PORTER & JOSE 425 HUTCHINSON AVE ADDITION AND REMODEL FOR SFD Twe Imnr Use Stories Units Valuation ADD NON 1 0 $120,000 ADD RSF 2 0 $180,000 Total ADD/RSF permits : 1 Total Valuation : $180,000' BLD10-00023 PROCTER & GAMBLE HAIR 2200 LOWER MUSCATINE ALT NON 0 0 $225,000 MEZZANINE MODIFICATIONS BUILDING 53 BLD10-00028 SOUTHEAST JUNIOR HIGH 2501 BRADFORD DR ALT NON 0 0 $55,483 MEDICAL CLINIC IN JUNIOR HIGH BLD10-00035 CHEF'S TABLE 223 WASHINGTON ST ALT NON 0 0 $32,000 ADD BAR TO RESTAURANT BLD10-00030 WALDEN SQUARE INVS L C 749 MORMON TREK BLV ALT NON 1 0 $5,500 ALTER BAR AND ADJACENT SEATING FOR RESTAURANT Total ALT/NON permits : 4 Total Valuation : $317,983 BLD09-00436 W. E. ECKHARDT 506 N LINK ST ALT RDF 2 0 $3,282 BUILD SLOPE ROOF OVER BREEZEWAY ON EXISTING FLAT ROOF IN HISTORIC DI STRICT Total ALT/RDF permits : 1 Total Valuation : $3,282 BLD09-00212 L & J PROPERTIES 15 WOOLF AVE ALT RMF 3 0 $32,000 REPAIR STAIRS AND DECKS FOR RMF Total ALT/RMF permits : 1 Total Valuation : $32,000 BLD10-00056 DAVID MCCARTNEY & JA 1302 MUSCATINE AVE ALT RSF 0 KITCHEN, BATH, POWDER ROOM REMODEL FOR SFD BLD10-00038 CORRIDOR STATE BANK 25 SUMAC CT ALT RSF 0 CONVERT SCREEN PORCH TO COVERED DEC K, INTERIOR TRIM, REPAIR, REPLACE DOORS FOR SFD BLD10-00040 HENRY NATHANSON 130 S WESTMINSTER ST ALT RSF 0 BATHROOM REMODELS FOR SFD BLD10-00044 STEVE & NANCY WEBER 500 WHITING AVE ALT RSF 0 KITCHEN/DINING REMODEL FOR SFD BLD10-00039 PAUL & LAURI DENINGER 1246 DEERFIELD DR ALT RSF 0 BATH REMODELS FOR SFD BLD10-00021 DAN UPHOFF 2022 ROCHESTER CT ALT RSF 0 BASEMENT FINISH FOR SFD BLD10-00032 NORMAN WILLIAMS 649 TIPPERARY RD ALT RSF 0 BASEMENT FINISH FOR SFD 0 $51,500 0 $50,000 0 $22,700 0 $22,565 0 $14,900 0 $10,000 0 $6,500 Page : 3 Clty Of Iowa Clty Date: 3/1/2010 Extraction of Building Permit Data for To : 2! 1 /2010 From : 2/28/2010 Census Bureau Report Type Tvpe Permit Number Name Address Imnr Use Stories BLD09-00625 CARROLL & BARBARA HA 1936 HAFOR CIR ALT RSF 0 2 BASEMENT EGRESS WINDOWS Units Valuation 0 $5,060 Total ALT/RSF permits : 8 Total Valuation : $183,225 BLD09-00647 REGINA HIGH SCH 2130 ROCHESTER AVE NEW NON 2 0 $36,000 PRESS BOX FOR HIGH SCHOOL BASEBALL FIELD Total NEW/NON permits : 1 Total Valuation : $36,000 BLD09-00621 HODGE CONSTRUCTION 603 S DUBUQUE ST NEW RMF 4 12 $2,484,731 12 UNIT APARTMENT BUILDING WITH BASEMENT PARKING Total NEW/RMF permits : 1 Total Valuation : $2,484,731 BLD10-00025 MATT & ANNE BOILEAU 906 TAMARACK TRL NEW RSF 2 1 $315,000 SFD WITH ATTACHED 3 CAR GARAGE BLD10-00029 CHRIS & EMILY BARWAC7, 57 WHITE OAK PL NEW RSF 2 1 $300,000 SFD WITH ATTACHED 2 CAR GARAGE BLD10-00050 SOUTHGATE HOMES 985 RYAN CT NEW RSF 1 1 $262,477 SFD WITH ATTACHED 2 CAR GARAGE BLD10-00019 ARLINGTON DEVELOPMEN 4373 CUMBERLAND LN NEW RSF 1 1 $205,970 SFD WITH ATTACHED 3 CAR GARAGE BLD10-00024 CARSON BUILDERS 2001 MACKINAW DR NEW RSF 1 1 $202,100 SFD WITH ATTACHED 2 CAR GARAGE BLD10-00054 PRIME VENTURES CONSTRI 704 GALWAY DR NEW RSF 1 1 $197,742 SFD WITH ATTACHED 3 CAR GARAGE FINISHED BASEMENT FAMILY ROOM AND BATH Total NEW/RSF permits : 6 Total Valuation : $1,483,289 BLD10-00022 COACHES CORNER 749 MORMON TREK BLV REP NON 1 0 $8,000 ADD DRYWALL TO ROOF TRUSS IN CONJUNCTION WITH NEW SPRINKLER SYSTE M IN ATTIC Total REP/NON permits : 1 Total Valuation : $8,000 BLD08-00457 JIM BRUMLEY 212 FAIRCHILD ST REP RMF 0 0 $8,000 FOUNDATION REPAIR FOR RMF BLD08-00831 IDYLLWILD DEVELOPMEN 46 CAMBORNE CIR REP RMF 2 0 $5,000 FLOOD REPAIR FOR RMF UNIT Total REP/RMF permits : 2 Total Valuation : $13,000 BLD10-00053 MICHAEL SHANNON 112 S SUMMIT ST REP RSF 0 0 $7,585 CHIMNEY REPAIR FOR SFD IN HISTORIC DIST RICT BLD10-00041 WALTRAUD MAIERHOFER 426 N GILBERT ST REP RSF 0 0 $3,700 PORCH REPAIR FOR SFD Page : 4 City of Iowa City Date : 3/1/2010 Extraction of Building Permit Data for To : From : 2/ 1 /2010 2/28/2010 Census Bureau Report Type Tvpe Permit Number Name Address Imnr Use Stories Units Valuation Total REP/RSF permits : 2 Total Valuation : $11,285 CRAND TOTALS : PERMITS : 29 VALUATION : $4,872,795 IP9 MILLER ORCHARD NEIGHBORHOOD ASSOCIATION March, 2010 Reclaiming Roots to sponsor Miller Orchard Improvement Day! Reclaiming Roots is an eastern-Iowa based organization started in 2007 dedicated to beautifying neighbor- hoods and bringing communities together. Among the various projects they have tackled, they have cleaned up the Roosevelt Ravine area next to Roosevelt School, and hosted two clean-ups in the Grant Wood neighborhood. These clean-ups included winterizing homes (helping home owners seal doors and windows, by placing wraps around water and electric heating units; all to improve energy efficiency) as well as fall clean- up (helping home owners rake leaves, prune trees and bushes, and other various yard and garden clean-up). Reclaiming Roots has offered to host a Neighborhood Improvement Day in the Miller Orchard neighborhood this summer or fall. They will organize volunteers to help along side home owners with needed projects. The Neighborhood Association is planning on applying for neighborhood improvement grant funds to help provide needed materials and supplies for the event. In order to determine what projects could be addressed by Re- claiming Roots, as well as what funds need to be raised, we need your ideas on what you may need help with on your home and property. Here are some ideas: Exterior painting • Landscaping Improvements (removal and planting) • Tree/shrub trimming • Gutter cleaning • Debris removal/bulky waste removal • Weatherizing improvements There are no income restrictions or eligibility requirements to have volunteers help you in this event. The con- cept is to simply make improvements to the neighborhood therefore making it a more enjoyable and attrac- tive place to live! Please contact Mary Knudson at mary_knudson@msn.com or at 400-1151 with your sug- gestionsfor this event - or consider attending the Pot Luck and meeting on March 8 at Roosevelt School Gymnasium and providing that information! All ideas need to be received no later than Wednesday, March 10. Highway 1 sidewalk installation moved forward in City's budget process The Iowa City City Council, in response to work we put into the Neighborhood Plan, agreed to push up the in- stallation of the sidewalk along Highway 1 from Riverside towards Mormon Trek Blvd. from an "unfunded pro- ject" into Fiscal Year 2012 (July 2011-June 2012). The neighborhood had suggested this was one of the many projects they would like to see occur in the neighborhood as part of the Neighborhood Plan process. Al- though it is not certain if the entire length of the sidewalk can be installed along Highway One at this time, we're excited to see that pedestrian access along a segment of Highway 1 will improve. Part of this project will include connector sidewalks along Miller and Orchard from Benton Street to Highway 1 so we can all get there safely. City staff will be working with the neighborhood and the affected businesses on the plans for these sidewalks prior to construction start which could be as late as Spring, 2012. Look for more information coming in your mailbox! Check out the Neighborhood Planning website www.ic~ov.or/milierorchardplan for more information. Party in the Park at Benton Hill Park - Thursday, duly 1 - 6:30 - 8:00 PM The City of Iowa City Park and Recreation Department host a series called Party in the Park throughout the summer in various City parks. Benton Hill Park has again been included this year and the event is scheduled for Thursday, July 1st. There will be musical entertainment, games and crafts for the children, free ice cream and other activities. As a neighborhood association, we can expand this event to possibly include a potluck before, an outdoor movie after or any combination of activities. If someone is inter- ested in working on this project, please contact Mary Knudson at mary_knudson@msn.com or 688-5278. Thanks! Miller Orchard Neighborhood Potluck and Meeting Monday, March 8, 2010 6:00-8:00 pm Roosevelt School Gymnasium Fried Chicken donated by Kentucky Fried Chicken Bring something to share along with your own place settings and drinks 55 L ~o~ ~Iw~ad 2M01 `~~I~ 2M01 O I`dd 3 J`d1SOd ~s~n alS 1Sbd 9tiZZ5 eMOI ~/~;1~ eMOI ;aaa;S uo;uae 'M SZL uo!;e!~ossd pooyaog46!aN paeN~aO aall!W ~` .~ ro ,; Sat., March 6, 2010 1:00-4:00 p.m. ~(' ,~ Grant Wootl Gymnasium , ` , ~ ~. Time Demonstration Participating Organisations Iowa City Animal Services/Animal Care & 1:30 Dog Bite Prevention & Animal Safety Adoption Center Bright Eyes & Bushy Tails Veteripary Hospital ,~ Z:OO DISaSter Preparation for Pet OWnerS 'DELTA Society/Iowa City R.E.A.D. Program Johnson County Dog PAC 'i Johnson County Humane Society Z:3O Pet FICSt Aid '' .SPOT & Co. DogTraining United Animal Nations ~~ 3:00 Dog Bite Prevention & Animal Safety mwaCityoegtlhedienceClnf! ~.~ Iowa Voters for Companion Animals Iowa Parrot Rescue Visit several booths with local pet experts for information on providing care far dogs, cats, and other companion animals. M t nimals available for adoption from the '` ;~~ ,~~~: ee a Iowa City Animal Gare & Adoption Center. ~~~ ,._ ~'.' f,A. Sponsored by: a;,~.~ Tne Grant wood Itelghborftood Assaclptlon The tltflee of lefgnporhood S6PUlGCS Frlen~s pt the Animal Center l`ounl~atlon 03-04-10 IP11 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JANUARY 20, 2010 LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Regenia Bailey, Matt Hayek, Susan Mims Staff Present: Wendy Ford, Jeff Davidson Others Present: Gigi Wood RECOMMENDATIONS TO COUNCIL: CALL MEETING TO ORDER: A. Introduce new member The meeting was called to order by Chairperson Bailey at 8:02 A.M. The new Council Member, Susan Mims, was introduced. B. Consider election of 2010-2011 Chairperson Hayek made the motion that Regenia Bailey continue as~Chairperson. Hayek moved to nominate Regenia Bailey as Chairperson of the Economic Development Committee for the 2010-2011 session. Mims seconded the motion. Motion carried 3-0. CONSIDER APPROVAL OF THE MINUTES OF THE OCTOBER 20. 2009 ECONOMIC DEVELOPMENT COMMITTEE MEETING: Hayek moved to accept the October 20, 2009 meeting minutes as submitted. Bailey seconded the motion. Motion carried 2-0 (Mims was not present at meeting.) 2010 ICAD GROUP MEMORANDUM OF UNDERSTANDING: Ford addressed the Members, stating that they have a copy of the proposed memo of understanding (MOU) in their packet for today's meeting. She noted that the MOU is drafted with the inclusion of fiscal year 2011, through June 30, 2011. Ford briefly brought everyone up to date, and noted that if they would rather wait until the current budget is adopted, they can table this issue until the next meeting. Members stated that they would prefer to approve this today, and then the City Manager can finalize it when the budget is adopted. Davidson touched on the value of the service provided by ICAD, noting that the City is not able to provide these services themselves due to not having the staff. Members briefly discussed the memorandum of understanding, asking for details on a few of the items. Mims moved to approve the agreement as stated in the Memorandum of Understanding between the City of Iowa City and the ICAD Group. Hayek seconded the motion. Motion carried 3-0. Economic Development Committee Meeting January 20, 2010 TAX INCREMENT FINANCE (TIF) PROJECT UPDATE: Ford addressed the series of memos Members received in their packet concerning TIF, and then asked if anyone had any questions regarding TIF. Davidson followed up with some further information for Members on TIF projects, noting how beneficial these TIF projects have been to the community. Davidson added that the Towncrest project is a good TIF possibility, as is Riverfront Crossings. The discussion continued, with Members broadly talking about TIF districts and how the specifics of each district and each project within districts are determined. ECONOMIC DEVELOPMENT PROJECT UPDATE: A. TOWNCREST -Davidson spoke about the Towncrest area project, noting that they are working on what type of incentives they want to offer. He added that they are working to define the "character" for the area to include in the plan. B. RIVERFRONT CROSSINGS -Davidson noted that this project will be moving a little slower than Towncrest. Currently they are focusing on moving the north waste water plant. C. DOWNTOWN BUSINESS INCUBATOR -Davidson gave a brief update on this project, noting that they are coordinating with ICAD, the Chamber, and the University on this. He also noted that the consultant will offer some investment alternatives for this project. D. MOSS GREEN URBAN VILLAGE -Davidson stated that the developer is continuing to show strong interest in moving forward. Mims asked for clarification on this possible TIF district and Davidson and Ford responded. E. EXPANSION OF SOUTHEAST INDUSTRIAL PARK -Davidson stated that this project is moving forward, albeit slowly. There were some issues with the plat, as well as some environmental issues, but those are expected to be resolved soon, and this will go to P&Z in February. F. MULTI-USE PARKING FACILITY PROJECT -Davidson noted that Members will see something soon on this as there will be a request for proposals (RFP) released in the next few weeks. COMMITTEE TIME: Hayek and Bailey welcomed Mims to the Committee. Hayek then spoke briefly about the City-owned land on the corner of College and Gilbert Street and the need to address this at some point. Davidson agreed, noting that they often have inquiries about it. STAFF TIME: Ford asked Members if the third Tuesday of the month will continue to work for meetings. Mims noted that she needs to check her calendar; she and Bailey will let Ford know if this fits their schedules. Davidson added that they are continuing the local outreach meetings with employers, doing a couple per month. He added that they are continuing to monitor the UI situation with the School of Music being built downtown. ADJOURNMENT: Hayek moved to adjourn the meeting at 8:40 A.M. Mims seconded the motion. Motion carried 3-0. Economic Development Committee Meeting January 20, 2010 Council Economic Development Committee ATTENDANCE RECORD 2010 TERM NAME EXP. No Regenia 01/02/11 X Baile Matt 01/02/11 X Ha ek Susan 01/02/11 X Mims Key: X =Present O =Absent O/E = Absent/Excused ~~.®~ ,~®,.-~ Date: March 4, 2010 /Y~d~lo/~9'3~~ /n+o {~ CITY OF IOWA CITY MEMORANDUM To: All City Council members, From: Eric R. Goers, Assistant City Attorney Re: Public records request and requirement to retain existing correspondence between Council members regarding "alcohol issues" The Daily Iowan has filed a request under the Iowa Open Records Act (Iowa Code Chapter 22) requesting access to and copies of "e-mails[sic] exchanges and all other correspondence that reference alcohol issues dating back 30 days between two or more of any of the following individuals: Matt Hayek, Regenia Bailey, Terry Dickens, Mike Wright, Ross Wilburn, Connie Champion, and Susan Mims." The request came in last night at 8:44~.m., and I assume was intended to count yesterday, so 30 days back would be starting on February 2° . Please include any such documents up to and including March 3rd when you return the materials to our office. Simply put, if you have ANY correspondence, including a-mail, letters, or faxes, please forward printed codes to our office as soon as possible, BUT IN NO CASE LATER THAN WEDNESDAY, MARCH 10 H. If you have any question as to whether a document in your possession fits within the terms of the request, please err on the side of caution and forward the document to our office. PLEASE BE ADVISED THAT ALL CITY COUNCIL MEMBERS ARE REQUIRED TO RETAIN ANY AND ALL DOCUMENTATION RELATING TO THE SUBJECT MATTER OF THIS R~UEST, INCLUDING ANY ELECTRONIC RECORDS SUCH AS E-MAIL. PLEASE FURTHER NOTE THAT THE REQUEST COVERS CORRESPONDENCE WHETHER IT CAME TO CITY HALL, YOUR HOME, OR YOUR PLACE OF BUSINESS. THIS INCLUDES E-MAIL CORRESPONDENCE MADE TO OR FROM YOUR PERSONAL COMPUTER(S) AND PERSONAL E-MAIL ACCOUNT(S). I am told that the Daily Iowan has made a companion request to the University regarding their correspondence between the following UI officials: Sally Mason, Wallace Loh, Thomas Rocklin, Victoria Sharp, David Kieft, and Sarah Hansen and City Council members. Because that request was made to the University, and not the City, it will be the University's obligation to respond to that request. If you have questions, please contact me. Thanks! IP12 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION FEBRUARY 1, 2010 - 6:00 PM -INFORMAL LOBBY CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Ann Freerks, Charlie Eastham, Michelle Payne, Elizabeth Koppes, Wally Plahutnik, Josh Busard MEMBERS ABSENT: Tim Weitzel STAFF PRESENT: Karen Howard, Jake Rosenberg CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chairperson Ann Freerks. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEM: REZ09-00011: Discussion of an application submitted by Dealer Properties IC, LLC for a rezoning from Commercial Office (CO-1) zone to Intensive Commercial (CI-1) zone for approximately 5.05 acres of property located on Mormon Trek Boulevard, south of Eagle View Drive. Rosenberg noted that a new site plan was supplied by applicant today and shows 20'-0 landscape buffer on the applicant's side of the property line. Plahutnik asked where the property line was in relation to the top of the hill. Rosenberg stated that he would clarify that at the formal meeting on Thursday. Howard stated that the Commission should be careful not to tie the rezoning to this specific site plan, since the requested zoning would allow a variety of different land uses over time that may have different parking, landscaping, lighting, and signage needs. Any conditions placed on the rezoning should be general enough that they could be applied to any use that would locate on the property under the requested zoning. Commission members had a number of questions with regard to the proposed site plan, including the height of the speaker pole and why speakers would be necessary in this age of cell phones; where the cars would be unloaded off the car carriers; whether the Parks and Recreation Department have a plan in place for the future park; whether the trees proposed as a buffer would impede the views from the future park; whether the parking lot as shown would comply with zoning requirements for large parking lots. Howard clarified that since there is not yet a park in place and it is so uncertain when this area might become a park, that the Parks Planning and Zoning Commission February 1, 2010 -Informal Page 2 of 3 Department does not yet have a plan for the park. Howard also stated that for zoning purposes, much of the "parking area" shown on the plan would actually be considered outdoor display and would be subject to different standards than a typical parking lot. Rosenberg clarified that Eagle View Drive is not a dead end road, but intersects Dane Road. However, south of this intersection Dane Road is abandoned. The Commission asked about what the projected height of the trees would be at maturity. Howard stated that the S3 standard contains suggested species that would achieve a height of approximately 15-20 feet. The required height for S3 screening is a minimum of 6 feet. Rosenberg stated that some of the species suggested would grow to an estimated height of 30 feet. Several Commissioners stated that they had visited the site. Eastham stated that from his observation the main feature of the proposed parkland would be its vista-like views given its location at the top of the hill. He wondered if the proposed trees would block that view and whether or not that would be a good thing. It was noted that the length of the buffer area along the east boundary was not the entire length of the lot line as was previously discussed. There was general discussion about standards that might be considered for a conditional zoning agreement. Staff emphasized again that any conditions be general in nature and tied to a specific public purpose, given that this area is intended for commercial development. Howard noted that the City had invested a considerable amount of money in the construction of Mormon Trek Boulevard with the intent of encouraging commercial and industrial development in the area. Need to balance the value of the park use at some unknown point in the future with the present request of the applicant. Payne asked what the typical height of light poles was for other car dealerships in the area. Staff clarified what the standards were in the zoning code with regard to light trespass, pole height, and total light output for the site and noted that if they receive an exception to exceed the maximum light output, they would have to dim or turn off these extra lights after close of business or 11 pm whichever comes first. Plahutnik suggested that they list the items that might be possibilities for a CZA. Issues that were noted by the Commission included an enhanced landscape buffer and specification on the length of the buffer on the east boundary, lighting standards, clarification of where the unloading zone would be on the site, and clarification on where the designated access points are for the property. ADJOURNMENT: The meeting was adjourned at 6:45 p.m. c 0 N ~ ~ U ,~ ~S ~o o N p -p N C ' M ~ ~ `•- p~ O ~ (0 M 'c ~ ~ ~i a Z O N ~C ~ ~ 00 UU V, W ZUo N Q N DD Z Z Q W C~ ~ Z_ Q Z Z Q J a N ~- X X X X X X X ~W ~ ~ ~X W r- ~ o ~ ~ o M ~ o N ~ o O ~ o O ~ 0 M ~ 0 W ~ z Q N O O ~ a cn m W J = V Q = ~ v~ w Z a Y ~ w w ~ F W ~ W N W a a Y W J _ C~ ~ LLI z ~ a ~- J Q ~ Y H ~ = Q a ~ ~ J N ~ - ~ O z F- W w O LL ~ X X X X X X ~ N ~W ~- r- M N O O M ~ ~ ~ ~ ~ ~ ~ ~X o o o o o 0 0 w W ~ ~- 2 Q Z Qm J Q ~ ~ ~ 2 V Z a N W 2 U Y ~ ~ ~ '~~' J OC = ~ W W A N w Q E- w a z = ~ ~ Q cn ~ v~ Q w m a O ~ Q Q J - w z m w u. Y a a ~ O Z W W OC O w Z O N ~ O ~ Z ~ ~ a~ U p~ ~ X C _ ~~°' ~ ~ vii ~ m ~' a~ ~ ~~QZ o d Q n n Z u u w ~ n XOOZ i w Y IP13 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION FEBRUARY 4, 2010 - 7:00 PM -FORMAL CITY HALL, EMMA J. HARVAT HALL MEMBERS PRESENT: Ann Freerks, Charlie Eastham, Michelle Payne, Wally Plahutnik, Elizabeth Koppes, Josh Busard, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Sarah Walz, Jake Rosenberg, Sara Greenwood Hektoen OTHERS PRESENT: Dave Larsen, Jane Driscoll, Jim Dane RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 7-0 to recommend approval of REZ09-00011, an application submitted by Dealer Properties IC, LLC for a rezoning from Commercial Office (CO-1) zone to Intensive Commercial (CI-1) zone for approximately 5.05 acres of property located on Mormon Trek Boulevard, south of Eagle View Drive subject to: 1) the establishment of a 20-foot landscape buffer to the S-3 standard that runs along the eastern property line south from Eagle View Drive and which includes a mixture of evergreen and deciduous trees in a spacing deemed healthy in consultation with the City Forester; and 2) to a height limit for any outdoor light fixtures of no more than 30 feet above grade level. CALL TO ORDER: The meeting was called to order at 7:02 p.m. by Chairperson Ann Freerks. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEM: REZ09-00011: Discussion of an application submitted by Deafer Properties IC, LLC for a rezoning from Commercial Office (CO-1) zone to Intensive Commercial (CI-1) zone for approximately 5.05 acres of property located on Mormon Trek Boulevard, south of Eagle View Drive. Freerks noted that there had been problems with the public being able to hear comments made by the Commissioners at the previous meeting. She asked that Commissioners be sure to speak directly into their microphones to help alleviate that problem. Planning and Zoning Commission February 4, 2010 -Formal Page 2 of 15 Eastham noted that he had had ex parte communication with Bob Dane while visiting the site and the prospective park land. He disclosed that he had received clarification from Dane about the boundaries of the prospective park, and that Dane had asked him for clarification on the types of uses that can be located in an Intensive Commercial (CI-1) zone. Rosenberg attempted to clarify a number of issues and questions that had resulted from the last formal meeting. Rosenberg explained that in 2006 the owner of the property, James R. Davis, sought rezoning from CI-1 to CC (Community Commercial) for a larger area that included the subject property. During the course of a Planning and Zoning Commission meeting at that time, it was decided to amend the application to request Commercial Office (CO) zoning for at least part of the property. Part of the rationale for this was because PIP Printing did not want its building to have non-conforming status, and part of this was because of the enhanced visual appearance a CO-1 zone might have over a CI-1 zone. At a subsequent meeting, the applicant decided to request CO-1 zoning for the entire area, rather than leaving some lots as CI-1. At that time, staff reiterated that both CI and CO zoning were in compliance with the Comprehensive Plan for that area. The Planning and Zoning Commission unanimously recommended approval, and the City Council approved the rezoning. Rosenberg explained that in 2005, the Dane parkland proposal was unanimously accepted by the Iowa City Parks and Recreation Commission. The proposal included 17 acres of land southwest of the airport and east of Dane Road as parkland. The property will continue to be held by the family until there are no grandchildren of Margery and George Dane who wish to maintain it. At that time, Rosenberg said, the entire site will be gifted by deed to the Iowa Natural Heritage Foundation, who will turn over management of the property to the Iowa City Parks and Recreation Commission. The site can only be used as a park and recreation area in accordance with Dane family's proposal. Rosenberg noted the Commission's previously expressed concerns about the compatibility of a car dealership located in the immediate vicinity of the proposed parkland. He said that the Parks and Recreation Commission had been aware at the time it approved the parkland proposal that the park would be located in a commercial and industrial area. Mike Moran, Director of Parks and Recreation, has indicated that so long as appropriate landscape buffers and other ameliorating effects are in place he does not object to the proposed zoning change. Rosenberg next offered a comparative analysis of the current and proposed zonings for the subject property. He noted that the property is currently zoned CO-1, which provides specific areas where office functions, compatible businesses, apartments and certain public/semi-public uses may be developed. This zone can serve as a buffer between residential areas and more intensive commercial or industrial areas. The applicant has requested CI-1 zoning for the area. This zone provides areas for sales and service functions which are typically characterized by outdoor display and storage of merchandise, the repair and sales of large equipment of motor vehicles, outdoor commercial or amusement activities, or by operations conducted in semi-enclosed structures. The zone limits the types of retail trade that can be in this zone in order to provide opportunities for more land- intensive commercial operations. The zone is also intended to prevent conflicts between retail traffic and industrial truck traffic. Rosenberg noted that special attention is to be directed toward buffering adjacent residential areas from the negative aspects of the uses allowed in this zone. Rosenberg said that the advantages of CO-1 zoning to CI-1 zoning for a property adjacent to a park involve issues like lighting, traffic, aesthetics, and noise. The CO-1 zone, Rosenberg said, is specifically designed to serve as a buffer between residential and more intensive commercial Planning and Zoning Commission February 4, 2010 -Formal Page 3 of 15 uses, whereas the CI-1 zone is not. Because of this, the CO-1 zone has design guidelines that limit or exclude commercial activities that require outdoor storage, display lighting, and frequent customer traffic. Rosenberg noted that additional requirements could be placed on the rezoning to CI-1 that would make uses allowed in the zone more compatible with residential and parkland uses. He noted, however, that at the time the Dane property was accepted as parkland by the Parks and Recreation Department, both parties were aware that the surrounding areas were designated for intensive commercial and industrial uses. Rosenberg said that the airport had been contacted in regard to the concern expressed by a member of the public that a car dealership's lighting might pose a hazard to pilots attempting to land and take off at the Iowa City Airport. The airport manager noted that the nearby Honda Dealership, which is actually closer to the airport than the subject property, had posed no problems to date and that he anticipated no problems with a similar lighting scheme. Rosenberg noted that when a building permit is applied for the building officials will review the lighting plan. In regard to Commissioner questions as to the availability of other already appropriately-zoned area in the city, Rosenberg acknowledged that there were a few commercially zoned properties in the area that would be able to site car dealerships. He said that there are vacant parcels in the CI-1 and CC-2 zones near the intersection of Highway 1 and Interstate 218. However, the size of the available parcels presents an obstacle. The applicant has indicated that at least five acres are needed to site this dealership. The largest vacant parcel in the area is approximately 3.5 acres. All available locations would require the acquisition of two or more parcels. The land on the west side of Mormon Trek adjacent to the Honda dealership that had been suggested is actually zoned CH-1. In order to make it viable as the location of a car dealership, the zoning would have to be changed. In response to a Commissioner's question regarding the ways in which this rezoning might benefit the city, Rosenberg explained that one benefit to the city would be in the clustering of car dealerships. Rosenberg said that the general location offers high visibility, large parcels of land and access to major highways. Additionally, such clustering of dealerships is known to lower shopping costs for consumers and increase sales for dealerships. Staff also feels that maintaining an adequate supply of CI-1 and I-1 land is necessary for the City's future economic viability. These zones attract employers to the area, and can provide a transition area for land near industrial uses. Rosenberg pointed out that the reason the City invested in the extension of Mormon Trek was to create arterial access to the planned industrial development area. Rosenberg addressed the question of the access easement that appears to give direct access to Mormon Trek from the subject property. He said the access easement was part of a final plat for this property from 2005 and was meant to serve two parcels that had been joined. The easement would provide combined access to the whole area. Rosenberg said that the length of the area for which staff had recommended a buffer is approximately 255 feet. He said that the idea was not to buffer beyond that as it was likely the property to the south would be developed. Rosenberg said that he thought the car dealership might be interested in expanding into that parcel at some point, but that Dave Larsen could better address that. Rosenberg noted that the site plan is a concept plan. He said that staff does not recommend the option discussed about having 10 feet of buffer on Dane property and 10 feet of buffer on Planning and Zoning Commission February 4, 2010 -Formal Page 4 of 15 the subject property; rather, staff recommends a 20 foot landscape buffer on the subject property along the property line with the proposed parkland. Rosenberg said the site plan shows a 3-foot hedge on Eagle View Drive; the proposed lighting is shown as being 20 feet tall. Rosenberg said that if the Commission wished to have these features as requirements then they would need to be included in a Conditional Zoning Agreement (CZA). Rosenberg said that Staff continues to recommend approval of the rezoning subject to a 20-foot wide landscape buffer being provided on this property along the property line with the proposed park. If the Commission would like to include other conditions in regard to lighting, signs, additional landscaping, outdoor speakers or other minimizing effects, those conditions should be included in a CZA. Greenwood Hektoen noted that the Commission did not have jurisdiction to require a buffer on any property other than the subject property. She noted that the Commission could not require or enforce a 10-foot buffer on the Dane property. Koppes asked if this property consists of two lots or one lot. Rosenberg said that it is actually two lots, as it has been subdivided. Koppes noted that the staff analysis talks about the difficulty of combining two parcels as it relates to the car dealership locating elsewhere in the area; however, Koppes pointed out, that is already being done in this case. Greenwood Hektoen said that the parcels in question are already under common ownership. Rosenberg said he did not know if there were other suitable places in the area that were also under common ownership. Eastham asked if staff felt the access easement would or would not be appropriate for the proposed rezoning. Rosenberg said it would be appropriate because it would provide access with the fewest number of curb cuts possible. Busard asked if PA systems are addressed under the zoning code. Walz said they are addressed under the noise ordinance, which is regulated through the building department as a part of the permitting process. Busard asked if this meant there were standards set. Walz said there are standards set and limitations placed on different types of uses. Busard asked what the restrictions were in the case where the uses were adjacent to a residential property. Walz said that the idea is that one would not be projecting a noise so loudly that it is disturbing another property. Walz said that it could be audible from another property, but would be kept below a certain level and would have time limitations put on it. Busard said the "short of it" is that there are standards on the books that apply to the proposed site; Walz said there are. Eastham said he wished to look at the lighting standards that Walz had passed out prior to the meeting. He asked if it was true that the light trespass provisions in 14-5G-4c would apply to this parcel without any further action on the part of the Commission or City Council. Walz said she assumes that it does apply. Greenwood Hektoen clarified that while there is a home out there, it is zoned Agricultural, not Residential. There were no further questions for staff, and Freerks opened the public hearing. Dave Larsen, address not given, spoke on behalf of the applicant. He noted that the group that is currently developing the property is not the same developing group as that which originally had the zoning changed from CI-1 to CO-1. That group was John Dane and the Jim Davis family. Larsen said that it is not actually the developer that is applying for the current zoning Planning and Zoning Commission February 4, 2010 -Formal Page 5 of 15 changed, but the auto dealer. He said he just wanted to make clear that it was not that someone was changing their mind about the zoning; different people were making the request. Larsen said he would attempt to address questions that arose in the informal meeting. He said the lights can be lowered, but that engineering had informed him that if they are lowered then more lights would be needed. He said they are not necessarily against that, but that there would have to be a balance. He said that the dealership would be doing a lighting analysis on the property as a part of the building requirements. Larsen said that he had spoken with the engineer, and the speakers can be lowered if the Commission desires to do so. He said that the sound can be set at a certain decibel level. Larsen noted that the sound system at the current Honda dealership actually has speakers on the Dane side of the building which point directly at the Dane home. Larsen said he spoke with the manager Dave Billion and was told that those speakers can be redirected if turned off. Freerks noted that that was not something the Commission could include in a CZA, but that it was a very good thing for Larsen to take on himself to work out. Larsen said those actions would be taken regardless of the outcome of the zoning for the subject property. Larsen noted that the length of the buffer will be 266 feet; it had been approximated at 300 feet on earlier occasions. Larsen said that trucks will not actually be parking and unloading on Eagle View Drive. He said that in the past the Honda Dealership has unloaded on Mormon Trek, but that the new dealership and the Honda Dealership will both be unloading cars on their own property. Larsen said that if a truck is extra heavy, then caution needs to be taken. He said that care would have to be taken that the driveway could withstand it, as the street is much thicker than a driveway. He said that there may be occasions where trucks unload in the street, but that will be an exception, not the norm. Larsen noted that even if Eagle View is blocked every once in awhile, the Danes could still use Grace Drive to get out to Highway 1. Larsen noted that the lights will be turned down lower at whatever time is required by code. He said that if there are problems with that, then the manager would be happy to sit down with the Danes and try to work something out. Larsen explained that it is in the car dealership's own best interest to be a good neighbor, and they want to be one. Larsen passed out a handout of the George and John Dane properties. Larsen said they want to put in a 60 foot easement to get from John Dane's property to Mormon Trek. He said this would improve access to the park once the adjacent property becomes parkland. The Billions have indicated that they would be willing to donate trees to the parkland that could serve as additional buffer. The trees would be planted now so that in 20 or 30 years when the property becomes a park, they will have grown enough to provide buffer. He said the applicants would budget in 40 or more trees to donate to the park. Larsen asked of the Commission had any questions. Busard asked if Larsen had said that the two parcels in question were once part of the Dane farm. Larsen explained that the lots did not belong to the Danes; however, John Dane is part of the development because he joined the Davis family to develop the area. He noted that the PIP Printing lot had been owned partially by John Dane and partially by the Davis family. Greenwood Hektoen asked Larsen to address the issue of a 10-foot buffer versus a 20-foot Planning and Zoning Commission February 4, 2010 -Formal Page 6 of 15 buffer. Larsen said he had spoken with Miklo about the issue, and that while the Danes were accepting of 10-feet of buffer on each property, Miklo had indicated that the full 20-feet of buffer needed to be on the subject property. Larsen said they would be open to having 30-feet of buffer with 10-feet on the Dane property, with the trees being planted by the applicant. Greenwood Hektoen said that such an arrangement would be beyond the Commission's scope. Larsen agreed, but said that the applicant could negotiate it with the Danes separately. Plahutnik asked where the subject property ended in relation to the abrupt hillside. Larsen explained that the buffer is the location of the old Dane Road. Larsen said that half of the road had been the Davis family's and half had been George Dane's. He said there is approximately a 16 foot drop from the top of that. Larsen said there is an odd-lot piece where the easement is, and John Dane is definitely attempting to get the applicant to purchase the southern property. He said that he would probably be back before the Commission to request annexation of that property in the future. Eastham asked if he was suggesting that the odd-lot piece would become part of the car dealerships and Larsen said it would not at this time but they would like it to be in the future. There were no further questions for Larsen. Jane Driscoll, no address given, said that she speaks on behalf of her grandfather, George Dane, who owns the property at 4120 Dane Road Southeast; the property is directly across from the property under review. She said she was joined by other members of their family, including her parents who reside at the home at 4120 Dane Road; a home her grandparents built in 1948. Driscoll explained that the property is a family residence that will eventually become a park. She said that in addition to a family home, the property has a grape vineyard, flowering trees and bushes, walnut and oak trees, farm crops, livestock, and stunning vistas of the area as the elevation is the highest in the area. Driscoll briefly outlined a program she had seen on national parks and the preservationists, including Teddy Roosevelt, who had created that system for all posterity. She said that every turn, the preservationists had to battle commercial and development interests, but in the end they prevailed and the nation owes them a debt because of it. Driscoll said that her grandfather believes that we are tenders of the land for a short time, that the land is a gift, and that mindful care must be taken of it. She said that her grandfather had the foresight to designate the property as a park so that the world could enjoy its graces. She said they accept as a given the fact that the property surrounding the park will be developed as time goes by. However, their concern is securing the best neighbor scenario for the surrounding property and the future park. Driscoll said that car dealerships and residential or park uses do not mix well. She noted that agricultural uses and car dealerships also do not mix well because of all of the dust that would settle on the new cars. She said that while the lighting design has been revised to have shorter directional lights on the north and east sides of the property, the lighting on the south edge are proposed to be 30 feet tall. Those lights will be oriented to the north and northeast in order to illuminate the car lot; however, that is also the direction of the Dane residence. Driscoll asked how these lights would be shielded to prevent trespassing or spilling onto their property. Driscoll asked if lights that are placed at mid-height on the pole and pointed downward would not be more compatible with the nearby residence, at least for after-hours lighting. She said that the family is requesting lighting restrictions similar to those required in the airport zone. Driscoll said that noise is also a concern, as the proposed speaker system appears to be similar Planning and Zoning Commission February 4, 2010 -Formal Page 7 of 15 to those currently installed at the nearby Ford and Honda dealership. The existing speakers are farther away from their property than the subject property and are still audible from the Dane residence. Driscoll asked if there would be speakers mounted on the building. She suggested having more speakers around the lot that were closer to the ground and turned to a lower volume. She said ideally, speakers would not even be needed; personnel could carry two-way radios. Driscoll said that another concern is the proposed accesses to the parcel under review to Eagle View Drive. She said that she encouraged Commissioners to consider the proximity to Mormon Trek, and the fact that anyone turning left from the property may be precluded from doing do because of the long line of cars that may be waiting to access Mormon Trek. She said this problem is demonstrated in other areas of Iowa City where access points are located too close to intersections. Driscoll said that cars are delivered to car dealerships on the large, heavy trucks that had already been mentioned. She said that they have observed many times the blockage of Mormon Trek for the purposes of unloading these trucks. She said that Eagle View Drive is a two-lane street and cannot accommodate the unloading of trucks along with regular daily traffic, farm vehicles, maintenance vehicles and emergency vehicles. She noted that the proposed car dealership would only bring more traffic to the street. She also noted that Eagle View Drive is a public street and should not be blocked by private vehicles. Driscoll said that there are plans to develop the property to the immediate north of the subject parcel, which would also increase traffic on Eagle View. Driscoll said that the family agrees with staff's recommendations of a 20-foot buffer to the S-3 screening standard. She said that the family's property extends to the centerline of the old Dane Road, and at this time they are not planting any trees on the old road bed. The top of the hill on their side of the property line is about 30 feet east of the centerline of old Dane Road. Their preference would be to have the landscape buffer extend along the entire east property line of the parcel under review. This, she said, would help to block the light spill over as well as the noise and would help develop the delineation at the edge of the future park and the transition to the more intensive industrial uses. She said that if there did wind up being an expansion into the southern parcel the trees could be removed or transplanted at that time, though she would not advocate that. Driscoll said that they would prefer a mixture of trees so that some would mature quickly and some would keep their foliage year-round to provide the best buffer. Driscoll said they would also prefer trees that reach a mature height of 30 to 40 feet at the maximum to prevent blockage of views to the west. She advocated defining the maintenance of the tree buffer, and the need to remove and replace dead trees, as well as including specifications that say the tree buffer cannot be cut down by a future owner. Driscoll advised that promises and good intentions should be documented as property owners, City Councils, Commissions, and staff change over time. She said that it is important to include conditional zoning requirements during the rezoning process to document the plans agreements and intentions for the future. Jim Dane, 4507 Dane Road Southwest, introduced himself as the son of John Dane, nephew to George Dane. Dane said he operates the farm at the base of the hill, and he wanted to let Commissioners know that while Grace Drive is a nice cement drive, it is fairly steep, and if there is any precipitation at all it is unsafe for farm equipment. He said that he really needs Eagle View Drive open to maintain his operations. He also said he lives two miles south on the continuation of Dane Road and that he is a little concerned about the hazard additional lighting from the car dealership would pose to those turning left onto Mormon Trek. He said he is afraid the lights could be blinding for drivers, and that it is a difficult intersection to begin with since it is Planning and Zoning Commission February 4, 2010 -Formal Page 8 of 15 descending on a curve. Dane noted that there are about three or four residences further south on the Dane road that are primarily rental houses. He said that the elevation of those homes is well below that of the proposed car dealerships, so the lights may shine directly down upon them. There were no further comments from the public and the public hearing was closed. Busard moved to approve. REZ09-00011, an application submitted by Dealer Properties LLC from Commercial Office (CO-1) zone to Intensive Commercial (CI-1) zone for approximately 5.05 acres of property located on Mormon Trek Boulevard, south of Eagle View Drive subject to the installation of a 20-foot wide landscape buffer to the S-3 standard from Eagle View Drive to the access easement to the south. Eastham asked what the length of the proposed buffer was. Freerks said Busard was proposing a buffer that ran the entire length of the property line to the access easement on the eastern side of the property. Eastham asked as a point of order if it was correct that seconding the motion did not preclude anyone from offering amendments to it. Freerks said it would not. Eastham seconded. Freerks invited discussion from the Commission. She noted that there were a lot of details to iron out. Eastham offered an amendment to the motion which would include a 20-foot wide landscape buffer to the S-3 screening standard along the northern part of the parcel from the boundary of Eagle View Drive down to Mormon Trek Boulevard. Greenwood Hektoen reminded Commissioners that as they consider conditions for the zoning, any requirements would need to be reasonable and need to be related to a public need that is created by the rezoning. Eastham thanked her for the reminder, and said that he did intend to offer his reasons for the requirement. Busard asked if a tree buffer right up against Eagle View Drive would pose a visual hazard for drivers. Walz said there are intersection visibility standards that would apply, and that the buffer would have to be on the applicant's property, not the right of way. Walz asked if Eastham was proposing a buffer between the proposed CI-1 zone and the adjacent CO-1 zone to the north. Koppes asked what the purpose of the buffer would be. For the purposes of allowing discussion of the amendment, Plahutnik seconded. Freerks asked that amendments be added and discussed one at a time. Eastham said he agreed with that process and would be happy to outline his reasoning for the amendment. Eastham said that when he visited the subject property and the adjacent proposed parkland, his observation was that from the northern boundary of the proposed parkland a considerable amount of the subject property was visible. Eastham said his intent in offering the amendment was to use a screening buffer to help with compatibility issues between the two uses. Payne asked if the current Honda Dealership and PIP Printing could also be seen from that point. Eastham said that they could. Payne noted that those businesses would not be shielded Planning and Zoning Commission February 4, 2010 -Formal Page 9 of 15 from the parkland by the proposed buffer. Eastham agreed, but said that in his view the Honda Dealership was far enough removed from the parkland as to not pose a visual problem, and the PIP Printing building was in line with the type of aesthetic of any acceptable CO-1 uses. He said that such views of outside storage could pose a hindrance to the park as a vista destination. Busard said that the point of having a car dealership on the side of the road is for it and its merchandise to be visible. Eastham said that he believed the dealership would still be very visible from Mormon Trek. Busard said Mormon Trek was an arterial roadway where people travel at higher rates of speed. Eastham said that he was attempting to balance future park usage with future car dealership usage. Koppes said that her concern was that the zoning would be for any CI-1 use, not specifically a car dealership. Eastman said the buffer would help with any outdoor storage use. Freerks said she did not believe that wrapping it further is not really in the best interest of the use, and that other properties in the area will also be developed and would not be asked to screen in that matter. Plahutink asked what was required for screening by the zoning. Walz said S-2 screening would be required there by both the CI-1 and the CO-1 zoning. A vote was taken and the amendment and the amendment failed 6-1 (Eastham voting in favor of the amendment). Discussion returned to Busard's motion. Koppes asked why Busard was interested in continuing the buffer to the access easement rather than the lot-line. He said he could go either way, but that he thought the Commission's discussions had leaned toward having the buffer run the full length of the property. He said he was open to changing the ending point, though he thought that aesthetically the full length of the property would be better. Plahutnik said that while the Commission can only consider the matter in front of them, he noted that Larsen said there is an effort being made to include the next parcel into the car dealership in the future. He said that though that could not specifically be taken into consideration, the added cost to a developer if it was put in and then taken back out seems unnecessary. Busard said that was a good point and he would definitely be amenable to an amendment to the motion. Payne asked how the CZA would work if the developer did wind up purchasing the adjacent lot. She asked if they would then have to amend this CZA in order to remove the trees. Greenwood Hektoen said that they would. Eastham said that was preferable to him as there is ample rationale for having a buffer all along the southern boundary, and that condition can be changed if in the future if there is an annexation and rezoning of that property. Payne said she cannot see hat taking the buffer all of the way to the access easement is of a huge benefit to the park because the park ends at the property line. Freerks said that as development occurs and trickles down in that direction, buffering will be addressed throughout the area. She said that hopefully whatever is done at that time will do the job of buffering the area. Payne said that was her thinking as wel l Plahutnik offered an amendment to the motion to run the 20-foot buffer at the S-3 screening standard down 256 feet south of the property line at Eagle View Drive. Weitzel seconded. Weitzel said that he thought it was more appropriate to address additional buffering as future lots are developed. Freerks noted that the buffering is to occur on the applicant's property, not on the future parkland. Planning and Zoning Commission February 4, 2010 -Formal Page 10 of 15 Busard said he was okay with the change. Eastham said he was alright with the change as well because what he saw when visiting the proposed parkland was that the southeastern view is obscured by intervening terrain. A vote was taken and the amendment was passed 7-0. Freerks said she had a question about the maintenance of the buffer. Walz said that the owner of the property is required to maintain the buffer. If it is observed that the buffer is removed, then the property owner will be asked to replace it. Walz said that does occur occasionally, but people are required to replace the required screening if removed. Payne asked if trees that die have to be replaced. Walz said they are. Payne asked how that was monitored. Walz said it was monitored on a complaint basis, or in the event that there was need for a building permit the CZA would be flagged for compliance. Greenwood Hektoen said the CZA would be an ongoing requirement until such time as the property is rezoned. Payne noted that this meant there would be no need to place a requirement in the CZA for the maintenance of the buffer because that would be understood; Greenwood Hektoen said that was correct. Plahutnik said that the screening and 20-foot buffer had been addressed, but there were a few things left to discuss that had been brought up in the informal meeting, such as lighting restrictions and car unloading. Plahutnik noted that lighting regulations were already failry strict, but that here had been some discussion of requiring the same lighting guidelines for this property as would be required in the airport zone. Concerning the unloading of cars in roadway, he said that if he parked his Honda Element in the middle of Gilbert Street and took things out of the trunk for an hour, he would likely get a ticket. He asked if this was the same for commercial vehicles or if there was some specialized permit process that allowed this. Walz said that such things would be enforced on a complaint basis. Greenwood Hektoen noted that issues of access and circulation would be determined at the time the site plan is reviewed. She said that if there were problems after that time, parking restrictions could certainly be added and/or enforced. Plahutnik said that there was also the matter of noise from the sound system coming and whether the noise ordinance was sufficient to address that problem, as well as questions about the access easement that had been brought up by Weitzel and Eastham. Eastham noted that signage had been discussed as well. Freerks said she had a question about the lighting. She said Larsen had represented that a specific type of light would be used for the car dealership. Freerks asked if that specific lighting mechanism would have to be put in a CZA in order to ensure that that kind of lighting was used. Walz said she believed the lighting standards always require downcast lighting to meet the dark sky standards. She said that all of that gets reviewed at the permitting stage. Freerks said that very specific, kinder, gentler lighting had been proposed by the applicant and she was curious if that needed to be specifically addressed. Plahutnik asked how much further requiring the airport standards would take the lighting scheme. Walz said that was something that the building department deals with so she could not describe it for the Commission. Walz said that someone who spoke had indicated that it would be similar to the Toyota Dealership, but she said that she could not verify that was the case. Greenwood Hektoen said that if the Commission did want some kind of stricter standard then now would be the time to impose that. Eastham said that he is happy that the light trespass standards do apply, and that he thinks they should limit the light from traveling horizontally from the dealership. He said that in this case the hours of operation did not make a lot of difference, but the height of the poles might; he said he did not believe the parkland would be used a whole lot at night. Payne pointed out that those standards just mean that the light cannot shine on your property; it does not mean that you will not be able to see light from the adjacent property. Eastham said that the light fixtures could extend 35 feet above grade level under the current code, which would extend noticably into the Planning and Zoning Commission February 4, 2010 -Formal Page 11 of 15 air as viewed from the park. He wondered if reducing the maximum height to 25 feet might be appropriate as that would be closed to the height of the tree buffer. Weitzel said that his concern is that he is not a lighting engineer and it had been suggested that lower lights mean more lights which could result in more bleed off. Eastham said that he did not think the light fixture height would result in more bleed-off because the light trespass standards would still have to be met. Payne and Freerks said they would be comfortable with limiting the height to 30 feet. She said that it is the height proposed by the applicant in the concept plan, so it should work and should be less offensive than 35 feet might be. Payne said the trees would be between 30 and 40 feet, so if the lights were at 30 feet then they should still be somewhat buffered. Walz asked what trees Payne was talking about, and Payne said the buffer trees. Payne said that the grade of the park is another 16 feet higher than the grade of the subject property so the park will still be looking down on the dealership. Walz clarified that the S-3 screening standard consists of enough shrubs and small evergreens to form a continuous screen or hedge at least five to six feet in height and more than 50% solid year round. Walz said it could certainly be higher than six feet but it may not be 30 feet. Payne said she guessed she had been looking at what was on their concept plan. Walz clarified that the Commission was not adopting their concept plan and needed to be very clear about what they wanted. Freerks said she thought that everyone, including the applicant, is comfortable with putting those kinds of requirements in. Busard asked why the ordinance was not just amended. Walz explained that the S-3 standard is meant to provide separation of uses, and does not assume a change in grade. Freerks said that is a discussion for another time. Payne offered an amendment that included in the 20-foot buffer area to the S-3 standard there will be a mixture of evergreen and deciduous trees in a spacing deemed healthy in consultation with the City Forester. Weitzel seconded. The motion carried 7-0. Eastham offered an amendment to limit the height of any light fixtures to no more than 30 feet above grade level. Weitzel seconded. Eastham said his rationale is to attempt to minimize the visual impact of a CI-1 use on the nearby parkland. The motion carried 7-0. Freerks asked if anyone wished to address the speaker system. Eastham asked Walz to summarize the existing noise ordinance. Walz said there is a specified decibel level and hours of operation for a loudspeaker system. She said she did not know what the exact timing is with regard to commercial uses. She gave the example that high school athletic fields can use speakers between the hours of 10:00 a.m. and 11:00 p.m. Payne pointed out that the Commission could say that speakers could not be placed in the north and east sides of the building, but that it would have to be worded so that it did not matter what building was built there. Greenwood Hektoen said that the danger in this is that the adjacent property is not developed, though there is a home on it, and the use of it as a park in the future is still speculative; it could be developed as any CO-1 use. Payne said that this is very close to a residential home. Freerks asked if it was possible that the Honda dealership is exceeding the volumes allowed by the ordinance and is just not being enforced on. Walz advised against setting a decibel level. Eastham said he is not sure why outside speakers are necessary for any Planning and Zoning Commission February 4, 2010 -Formal Page 12 of 15 outdoor storage facility because all personnel have access to electronic communication. Walz said they are used because those businesses find them most convenient; Eastham replied that there are many things that are most convenient that are not allowed in some situations. Weitzel said that ultimately it is a CI zone and there are certain uses permitted. Freerks said she did not feel the conditions have been too restrictive thus far. Payne said she did feel it would be unreasonable to say that no speakers were allowed because that would be limiting the way they conduct their business. Weitzel said it would be annoying to live next to it, but that he does not know how to regulate it beyond the noise ordinance. Payne asked if the Commission was interested in prohibiting lighted signs along the north and east sides of the building. She pointed out that this may be difficult to do as it is unknown what will actually be built on the site. Walz said that there are regulations governing signs adjacent to residential zones. Payne noted that those would not be applicable in this case because the adjacent zoning is Agricultural. Weitzel said that there seems to be different standards applied to signage in CI-1 zones already in that area; some car dealerships have short, discreet signs while some have very tall, visible signs. Walz said she did not know why as they would all be subject to the same sign codes. She said it may have to do with when the signs came into existence. Koppes pointed out that some of the car dealerships out there are in CH zones which allows larger signs. Walz said her sense is that people put signs on the side of buildings that face the street, though if the Commission wishes to they could prohibit signs facing the parkland. Weitzel said he thought this issue was addressed by the buffer. Freerks invited general discussion about a change in zoning from CO-1 to CI-1. Payne said she is torn between rezoning because although the Comprehensive Plan allows these types of uses, the nearby parkland is an area where you might not want such a use. She said that it may be that with the issues addressed in the proposed CZA the difference between the proposed use and that of a busy office building may not be that great. Weitzel said that he believed that the Commission had addressed a lot of the issues raised, and that the potential negative effects of the rezoning have been appropriately mitigated. Busard said he did not necessarily agree with all of the amendments but that he would be voting for the motion on the table because the alternative was to vote no for the whole application. Plahutnik said he always uses the Comprehensive Plan as his guide and that in this case it says that either zone is acceptable. He said that he is not sure, however, that the possibility of a park in the area had been foreseen at that time. Koppes said she too was feeling torn because of the flip-flop zoning. She said that she is aware that there is a development proposal on the table; however, there was a development proposal on the table for the parcel the last time it was rezoned. She said she would support the motion but with the caveat that she would likely not flip the zoning again unless there is an extremely good reason for doing so. Eastham said he agrees that the Comprehensive Plan supports CI-1 zoning for the parcel, but that he too believes the plan itself is out of date and did not anticipate the park. Eastham said that he believes this is a very valuable piece of parkland and is the only park that has vistas of the community as its draw. He said he could envision it as a destination park. He said he hoped the proposed conditions of the rezoning are enough to make for a reasonable compromise for both the Danes and the applicant. Freerks said she agrees with Eastham's comments, and that the city does need CI-1 zoning. She said that the Commission has been trying to make the two uses as compatible as possible, though it is admittedly and imperfect compromise. A vote was taken and the motion carried 7-0. DISCUSSION OF UNIVERCITY NEIGHBORHOOD PARTNERSHIP Eastham noted that he is the President of the Board for an organization that actually has an Planning and Zoning Commission February 4, 2010 -Formal Page 13 of 15 application in for funds to do rental housing within the UniverCity area. He said that since tonight's representation is a discussion it is his understanding that this does not represent a conflict. Walz explained that this came about as a result of planning. In the Historic Preservation Plan and the Central District plan there were a number of goals in relation to encourage long-term renters and homeowners to relocate to these areas. She said there is also language in those plans encouraging in reinvestment in the city, partnerships with the University, and preservation of existing housing stock. Walz said the goals of the partnership are to create a healthier balance of owner-occupied and rental property and to ensure that the neighborhoods that surround the university remain vital, safe, affordable, and attractive places. These goals are essential to the university's recruitment efforts and sustainability initiatives. The designated neighborhoods are located near campus, retain a single family character to their housing, and have a large student renter population competing with single family uses for that housing. The focus of the partnership is to improve the condition and affordability of the housing and to maintain a balance between student rental and family housing. The Miller- Orchard neighborhood was chosen as the designated neighborhood for the west side of campus. Walz said part of the program is to provide down-payment assistance and home renovation assistance with the help of downtown employers and community partners. She said the hope is that in the future there will be an enrollment program where elderly homeowners who wish for their property to remain owner-occupied could enroll and give the program the right of first refusal. Several existing city programs and policies will assist in making this program work, such as historic preservation regulations, capital improvement programs, the Office of Neighborhood Services, etc. The I-Jobs Affordable housing Program is the first phase of this partnership. The program is a 2 year program with a grant of $1 million from the state. The program is intended to be an economic stimulus and is for owner-occupied affordable housing. The goal is to renovate and sell 20 homes within the designated neighborhoods. The City will purchase homes with low- interest loans provided by local lenders; the I-Jobs grant will allow the City do up to $50,000 in renovations with all of the work being done by local contractors; the house would then be sold to income-qualified applicants through a lottery process. The houses have to remain owner- occupied and affordable for ten years; the renovations are forgivable in five years. Qualified homes must have a current rental permit -a policy that may be amended to account for elderly people moving out of their homes, and in a condition that can be reasonably addressed with $50,000. The homes must be under $200,000, and must be distributed throughout the eligible neighborhoods. The committee governing the process is made up of a wide cross-section of interests in the community. Walz said that at the end of the two year funding period the hope is that the organization can become aself-sustaining one. A separate but related program that may arise from this in the future that would similarly promote affordable rental housing in these areas. Koppes had concerns that these two programs would run counter to one another, but Walz said she did not think that would be the case. She said she thought it would be a program that could supplement the other rather than compete with it. Plahutnik said that current zoning in the applicable areas are for no more than three unrelated people in a residence. Walz said it is meant to be a really community building program. Planning and Zoning Commission February 4, 2010 -Formal Page 14 of 15 OTHER: Freerks noted that given the current discussions regarding school redistricting, the issue of clustering of low-income populations is continually coming into the conversation and what she is hearing in these conversations are comments that may really come down to inclusionary housing zoning. She said that what she is hearing is that maybe the redistricting is not the solution but that the community may need to take actions in a more holistic way. She said that in one meeting she attended awell-meaning but misinformed individual placed the problem at the doorstep of the City, saying that the City placed low-income residents all in one area. Freerks tried to explain that the City does not tell anyone where to live and that really the problem of clustering is a sum of a long equation with many factors. She said that this is a time when people are beginning the discussion and so it may be a right time to bring it up. She cautioned that she is not saying she is for or against such an idea, just that the time might be ripe for discussion. Walz agreed that it is a unique opportunity just to talk about what kinds of housing gets put where. Walz said it was a good opportunity to make people aware of what the larger issues are, whether inclusionary zoning is a solution or not. Eastham said that he would be interested in gathering as much public information as possible about where different priced and different used housing is actually located and how that relates to our overall zoning patterns. Freerks said she is interested in learning what other communities do. She said there are issues in the community and she is not sure redistricting is the addressing it in the best way for the most people. Koppes asked Walz to update the Ace Recycling Board of Adjustment meeting when that occurred. Payne noted that she would not be able to attend the next meeting in February. CONSIDERATION OF MEETING MINUTES: January 21, 2010: Busard motioned to approve the minutes. Payne seconded. The minutes were approved 7-0. ADJOURNMENT: Weitrel motioned to adjourn. Payne seconded. The meeting was adjourned on a 7-0 vote at 9:08 p.m. Z O ~_ ~m ~~ 00 UU U W ZUo N Z N DD Z Z Q~ Z Q Z Z Q J a ~ N x x x x x x x r N X X X X X X x N ~~ HX W •- ~ ~ 0 ~ ~ ~ 0 M ~ ~ 0 N ~ ~ 0 O ~ ~ 0 O ~ ~ 0 M ~ ~ 0 W ~ Q z Q N ~ G ~' Q cn ~ m W J Q = V Q 2 ~- v~ Q w Z z Q Y ~ w w m u. ~ w Q N - W tn W a a O Y J J i U ~ W z r Q a ~ J Q Y H ~ = Q ~ a ~ ~ J N ~ - w ~ O z H W w O w N x x x x x x o w r r M N O O M WG. ~ ~n ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ X o 0 0 0 0 0 0 W W ~ W ~ J m J Q ~ N = V Z Q _ ~ W U Y ~ ~Q J ~ = ~ W LLI ~ N W Q F- w a z = ~ ~ Q cn ~ cn Q w m a O ~ Q Q ~ - w z m w w Y a a ~ O z H W W O LL Z E `o ~d ~ o ~ Z ~ U p~ ~ X ~ N ~ c ~ ~ ~~~~c~ ~ Q Z o a Q n n Z unw~~~ xooz ; w Y IP14 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, FEBRUARY 10, 2010 -11:45 AM PLANNING DEPARTMENT CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: RECOMMENDATION action): None PRELIMINARY Andy Chappell, Andy Douglas, Charles Drum, Holly Hart, Brian Richman, Rachel Zimmerman Smith Jay Gatlin, Michael McKay, Rebecca McMurray Tracy Hightshoe, Steve Long TO COUNCIL (become effective only after separate Council Call to order: Brian Richman called the meeting to order at 11:45 a.m. Site Visits to FY11 CDBG/HOME Proposed Project Sites • Chabad Lubavitch of Iowa City (420 E. Jefferson) - Avroham Blesofsky provided a tour of the building and discussed the proposed improvements. • Extend the Dream Foundation (209 N. Linn St.) -Tom Walz provided a tour of the building and discussed the proposed improvements. • Mayor's Youth Empowerment Program (407 Highland Ct) - Roger Lusala provided a tour of the building and discussed the proposed improvements. • Dolphin International (2401 Hwy 6 E) -Vijay Bhatt provided a tour of the building and discussed the proposed improvements. Adjournment: MOTION: Hart moved to adjourn the meeting. Charlie seconded the motion. The motion carried on a vote of 6-0. The meeting was adjourned at 1:25 p.m. Z O ~_ O U H Z W J a O W W D ~_ Z 0 U Z a Z U W W o U `' Z~ Q N O Z W H F- Q X X X ~ X ~ ~ X X N N r X ~ O X X X X X W N ~ O N O ~- •- O N ~a x H o ~ O O o N~ O O ~ O ~ O o N W ~ O O c -- ~ O O O O r ~ Q 0 G W Z U V W W 2 F_- W O ~ W Q ~ Q ~ v, Q Q ~ 2 ~ ~ J J = U Q m Z Q d N J U = ~ ~ Q f1' W Z U ~ Q Z x V O D ~ D Q C7 Q 2 ~ ~ V ~ ~Q N O' ~ ` ~ ~ ~ ~~ x ,~ E W +_~ ~ c ~ ~ ~ N ~~ co aQZ°O Z It II II II W ~ ~ ~ ' Y X O Z IP15 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, FEBRUARY 11, 2010 - 11:45 AM PLANNING DEPARTMENT CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Andy Chappell, Andy Douglas, Charles Drum, Holly Hart, Rebecca McMurray, Rachel Zimmerman Smith MEMBERS ABSENT: Jay Gatlin, Michael McKay, Brian Richman STAFF PRESENT: Tracy Hightshoe, Steve Long RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None Call to order: Charlie Drum called the meeting to order at 11:45 a.m. Site Visits to FY11 CDBG/HOME Proposed Project Sites • Johnson County Extension/Big Brothers Big Sisters (JC Fairgrounds) -Gene Mohling provided a tour of the existing site and discussed the proposed building and programs. • MECCA (430 & 438 Southgate) -Shannon Wagner provided a tour of the buildings and discussed the proposed improvements. • Domestic Violence Intervention Program -Chris Krebs provided a tour of the building and discussed the proposed improvements. • Iowa City Free Medical Clinic (2440 Towncrest Dr.) -Sandy Pickup provided a tour of the building and discussed the proposed improvements. Adjournment: MOTION: McMurray moved to adjourn the meeting. Douglas seconded the motion. The motion carried on a vote of 6-0. The meeting was adjourned at 1:10 p.m. Z O O V H z w J a O W W O ~_ Z U °z a Z 0 0 U w W ~ V ~ Z ~ Q N 0 Z W I-- Q X X X 0 X ~ X ~ X N x x x o x o o x x N N r X O O X X X X X O N ~ O N O ~ r ~ r O r- N c- x W r N r ~O r ~O ~ N r O O O O N H W ~ O O ~ O O O O ~ Q 3 W Z Q J U U W 2 H W ~ ~ Q Q OC 2 ~ ~ J J = U Q m Z Q J a N J U Z O = ~ = ~ Z g ~ J w = ~ ~ ~ ~ = a Z i U o ~ c o D a U a 2 ~ ~ ~ OC ~~ N ~ ` N ~ ~ O~ U w '~ ~ ~~a~i~ ~N~~ ~ Q Z o Z II II II II ~ w~ ; Y X O Z - 4=~ 0 - IP16 MINUTES PARKS AND RECREATION COMMISSION FEBRUARY 3 2010 - 5:00 p.m. PRELIMINARY MEETING ROOM A, ROBERT A. LEE COMMUNITY RECREATION CENTER Members Present: Clay Claussen, Lorin Ditzler, Maggie Elliott, Craig Gustaveson, John Westefeld Members Absent: David Bourgeois, Aaron Krohmer, Margaret Loomer, Jerry Raaz Staff Present: Mike Moran, Terry Robinson Others Present: Andy Dudler RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None AFFILIATE GROUP DISCUSSION: This meeting was scheduled for the Commission Members to discuss the ongoing issue of how the Parks and Recreation Department should move forward with an affiliate group fee structure policy. Moran reminded Commission that this topic came up when the Commission was reviewing the contract with Dog PAC. It is also the desire of staff to start collecting from these groups to help in recouping costs incurred by the department. It was also initially thought to be necessary to assist with the budget deficit as well. That has since been determined to not be the case by City Council. However, staff still feels it is time to discuss this issue and draft a policy for Council to consider. Another part of tonight's discussion will include the issue of waiving fees for those who donate a greater amount to the department than what their usage fee would total. In other words, if Commission agrees to charge 10% of the total actual fee for facility use, then that 10% of the donation would go into the general fund. The proposal for consideration tonight reads as follows: Affiliate youth sporting groups would be charged an initial fee of 10% of the actual cost with a goal of reaching 40% over a number of years. 2. Affiliate groups that rent rooms would be asked to pay 50% of the rental costs. However, with the usual recovery of 40% of non property tax support, it may be better to have them pay 40%. 3. Options for Social Service agencies could be one of the following: a. Determine social service agency discount by tax code. PARKS AND RECREATION COMMISSION February 3, 2010 Page 2 of 5 b. Determine that social service agencies are exempt from any fees. c. Allow social service agencies to pay 10% of actual cost. d. Allow social service agencies to pay the same as other affiliate organizations. Moran's final proposal to the Commission was to abandon the idea of any fees for any of the affiliate groups. Gustaveson noted that he feels with all of the time and work that has gone into this policy that abandoning this idea is not an option. The idea is for these groups to begin paying fees in FY11. Gustaveson suggested that the Commission then review this policy on an annual basis and determine then if it is necessary to increase the fees to the next level. If at that time it is decided that budgets are good etc., then their fees would not increase at that time. Moran stated that there will be legal documents drawn up and signed by each group involved. Claussen stated that he likes the idea of reevaluating the fees annually. He stated that often when people see the 40% over time, they only see the end result. He agrees that there is a need for a fee structure. Westefeld asked Moran what staff would like to see. Moran stated that staff is in agreement that a fee structure is necessary. They know that maintenance costs are only going to increase and it is time to start recouping some of that expense. They feel that 10% is an acceptable starting point. Moran discussed a proposal brought forth by Gustaveson. That is to waive the fee in those cases where organizations donate money that equals or exceeds the amount of their rental cost. It was the feeling that billing them for their usage may actually prove as a loss for the department as some may choose to pay that fee but no longer donate money for the facilities and their maintenance etc. Gustaveson used Riverside Theatre as an example. If charged the full rental fee for the facility it would have totaled $29,000. If they are charged the 10% that is proposed this then would total $2,900. In an agreement with the City they currently pay $1 per ticket sold to the department. In 2009 that amounted totaled for $4800. Westefeld asked if all of the affiliate groups contribute money to the City. Moran reported that they do not. Kickers contribute annually and Girls Softball contributes when there is a need. Boys Baseball contributed money for diamonds 30 years ago and Babe Ruth contributed some towards the concession project. Ocean Waves gives $350 per year to the Recreation Center. Ditzler said that her understanding then is that the idea is that nonprofit groups will pay a minimal fee, for profit and private groups will pay 100% and social service groups will pay no fee. Moran confirmed that to be the case as per the draft proposal. Elliott noted that she is still opposed to the idea of collecting fees from these groups. In reviewing the Master Plan her understanding is that the overall vision is to find creative ways to gain revenue. She feels this plan is somewhat disjointed. She does, however, PARKS AND RECREATION COMMISSION February 3, 2010 Page 3 of 5 like the consistency of the plan but she is not comfortable with the process. She feels that there are more ideas that should be looked at. She mentioned that one suggestion is to look at the different type of activities and to determine their percentage paid based on that. Moran reported that a lot of the Master Plan is focused on fund raising efforts to produce revenue. He said that when Steve Atkins was the City Manager, he was not in support of fund raising or selling advertising etc. However, a new City Manager may feel differently. He further noted that the percentage of fees collected is related to adult, youth and special population programs. Elliott asked if this breakdown fits in with the overall philosophy. Moran said that the department has not identified these percentages; therefore, this philosophy has never been used. As the Master Plan suggests this philosophy, the department settled on 40% because that is what we already have in place-we try to make ourselves 40% self-supporting and only using property taxes for the rest of the budget. However, he feels that starting at 10% and reviewing annually will be better accepted by the groups. Claussen said that he would push for these groups to do their own fundraising as when he was working with Girls Softball they actively sought sponsorships. Elliott asked how this new policy would affect the agreement the City currently has with DogPAC. Moran said they are not included in this policy as we have a separate agreement with them which will be reviewed in June of 2010. Westefeld asked if the vote on this policy would take place at the Commission Meeting scheduled for February 10. Moran confirmed that to be the case. Gustaveson further stated that the idea of tonight's meeting is to finalize the proposal. He felt that there was a need for more discussion regarding the social service groups. Ditzler said she liked the idea that came up at a previous discussion where a social service agency serving more than a 50% low income population would not be charged a fee. Claussen asked who these groups would consist of and what do they do at the Recreation Center. Moran reported that one of these groups is the Neighborhood Centers of Johnson County who uses the Grant Wood gym for their before and after school program. They also use meeting space and fields in the summer for activities; therefore, they are providing recreation programs to their clientele. Gustaveson said that he is in agreement with the proposal regarding Social Service agencies. Claussen asked how the income level is determined. Moran reported at this time it is based on 130% of the federal poverty guidelines to qualify for the department's low income discount: This happens to be the same as what the school district uses for their discounted and free lunch program. Gustaveson reported that when presenting to the entire Commission the policy will state that starting in the fiscal year 2011 the City will charge affiliate sport groups 10% of the actual fee with an increase up to 40% over a several year period and based on an annual review; affiliate groups that rent rooms would have the same fee structure and social service agencies that serve more than 50% of low income would be exempt. PARKS AND RECREATION COMMISSION February 3, 2010 Page 4 of 5 Ditzler suggested that the 40% statement be removed from the policy and just state that fee changes will be based on an annual review. Gustaveson feels it is necessary to mention the 40% so that the groups know that there is a cap to what can be charged. Westefeld reminded Gustaveson to also list that those who contribute at or more than their 10% fee would not be billed. Ditzler mentioned that she would like to see a definition of what an affiliate group is. Gustaveson asked if donations stay within the organization or if they go to the general fund. Moran reported that 10% would go into the general fund and the remainder would be used at that particular facility for maintenance and new construction costs P.tC. Westefeld said that he feels that each of the concerns brought up by the groups have been addressed and resolved within the policy and feels it is very reasonable. Elliott suggested that when these fees are evaluated annually that there also be a report provided that shows the amount of costs recovered by the department due to this policy. Moran will draft a policy for Commission review and a vote at their February 10 meeting. If approved, then this policy will go to the Council for their review. If approved by Council then a memo with a copy of the policy will be sent to the affiliate groups. He will be sure to notify the affiliate groups of the date that this will go before Council so that they may attend the meeting. ADJOURNMENT Moved by Elliott seconded by Claussen to adjourn the meetinSl at 5:45. Motion passed 4-0 with Bourgeois, Krohmer, Loomer, Raaz, and Ditzler being absent. Ditzler departed the meeting at approximately 5:30 p.m. PARKS AND RECREATION COMMISSION February 3, 2010 Page 5 of 5 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2010 NAME M M O O ~ N Q1 tr ~- O M O O TERM s_- N N M d' ~ O ~ O O ~ ~ N r EXPIRES David 1/1/11 OIE O/E Bourgeois Clay 1/1/14 X X Clausen Lorin 1/1/13 O/E X Ditzler Maggie 1/1/13 X X Elliott Craig 1/1/11 X X Gustaves on Aaron 1/1/13 X O/E Krohmer Margaret 1/1/12 X O/E Loomer Jerry Raaz 1/1/12. X O/E John 1/1/14 O/E X Westefeld KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time IP17 MINUTES Preliminary HISTORIC PRESERVATION COMMISSION FEBRUARY 11, 2010 EMMA J. HARVAT HALL MEMBERS PRESENT: Esther Baker, Lindsay Bunting Eubanks, Pam Michaud, Jim Ponto, Ginalie Swaim, Frank Wagner MEMBERS ABSENT: Thomas Baldridge, William Downing, David McMahon, Dana Thomann, Alicia Trimble STAFF PRESENT: Christina Kuecker OTHERS PRESENT: Cynthia Fairchild RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) None. CALL TO ORDER: Chairperson Bunting Eubanks called the meeting to order at 6:03 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATES OF APPROPRIATENESS: The consensus of the Commission was to consider item two on the agenda before item one. 604 Ronalds Street. Kuecker stated that this application is to replace the dormer windows in the attic. She said the owner would like to use awning style windows where there are currently fixed windows. Kuecker showed a picture of the front of the house where there are three windows in the dormer. She stated that on another side there are three, and on the other side there are four. Kuecker said that the existing windows are fixed, 24" x 24" wood windows. She said that because they are attic windows, they have not been maintained and are deteriorated. Fairchild, the property's owner, said she received the staff recommendation in the mail. She said that after reading it, she agreed completely with staff. Kuecker said staff recommends approval with the conditions that the windows match the size and overall appearance of the existing windows, including the retention of the six-inch mullions between the windows; the replacement windows being either wood or metal clad wood; and the replacement windows being a single pane of glass. Fairchild said she would like the awning windows to allow some ventilation into the space. Kuecker responded that staff feels that the awning would be appropriate and make the space usable. Historic Preservation Commission February 11, 2010 Page 2 Michaud asked if having the windows opening into the room would infringe on the usable space. Fairchild said she likes the look of the outward swinging awning window and wants some airflow where the window is. Michaud suggested doing an inward swinging awning on one side and an outward swinging window on the other. Bunting Eubanks said that these are just suggestions, and the Commission can leave that up to the owner. Fairchild said that a skylight had been suggested to her for the attic space. Kuecker said that would need to come before the Commission in a separate application. She added that the guidelines state that skylights need to be on anon-street facing side of the house. Fairchild said she would look into that and may come back with an application later. MOTION: Ponto moved to approve a certificate of appropriateness for an application for 604 Ronalds Street, subject to the following conditions: that the windows match the size and overall appearance of the existing windows, including the retention of the six-inch mullions between the windows; the replacement windows being either wood or metal clad wood; and the replacement windows being a single pane of glass. Swaim seconded the motion. The motion carried on a vote of 6=0 (Baldridge, Downing, McMahon, Thomann, and Trimble absent). 1110 East Court Street. Kuecker said this is an application for a window replacement on a Foursquare house. She showed a photograph of the existing windows. Kuecker said the owner wants to make the windows slightly wider and slightly taller and wants to line up the tops with the other window. She said staff feels the change in the window size is consistent with the window pattern of the building, and the proposed metal-clad windows meet the guidelines. Kuecker said staff recommends approval as presented. Wagner said the windows the applicant would like to replace are not original. Swaim said it is good that the new windows will line up across. MOTION: Swaim moved to approve a certificate of appropriateness for the application for 1110 E. Court Street as presented. Baker seconded the motion. The motion carried on a vote of 5-0, with Wagner abstaining (Baldridge, Downing, McMahon, Thomann, and Trimble absent). DISCUSSION OF HISTORIC PRESERVATION GUIDELINES: Kuecker said it would take more than one meeting for the Commission to discuss the entire document. Bunting Eubanks suggested that Commission members make recommendations for specific items. Swaim said that she is very pleased with the guidelines. She said if people look at the guidelines, they would see that it is not all regulations but has some good information. Swaim said the guidelines are very clear, and the illustrations are excellent. She said that on page 30, regarding vinyl siding, it says that fiber cement board is not listed as a synthetic. Kuecker said this is because it has been called out and approved. Swaim said the second paragraph discusses the problems with synthetic siding and asked if there should be anything specific listed about trapping moisture. She said it is an argument that the Commission has made. Kuecker said she could add something about this. Bunting Eubanks suggested the energy efficiency section be moved out of the guidelines and closer to the front. Kuecker said that she could say something about how historic preservation is inherently Historic Preservation Commission February 11, 2010 Page 3 sustainable. Bunting Eubanks said that the beginning needs to be grabbing and needs to address certain things right away. Swaim suggested having a couple of statements and then referring the reader to the specific section for more information regarding energy efficiency. She said that many of the tips for energy efficiency refer to interior items, and the Commission wants to make it clear that it deals with exterior issues. Ponto agreed that because a lot of it deals with interior issues, it does not always fit well in the regular guidelines. Bunting Eubanks suggested that it could be at the end of the first section. Kuecker referred to the pages she had written up regarding energy efficiency. She said her initial thought was to present the pages to the City Council with the memo she will be submitting before the joint meeting between the Council and the Commission and asked for suggestions as to what the Commission would like to include in the memo. Bunting Eubanks said she would start with a comment regarding misconceptions and how there is a big misconception that historic properties are not energy efficient. She said one could then add that although energy bills might be high, many times the solution is simpler than one might imagine. Bunting Eubanks said there could also be a statement that each house has its own energy problems, but the blower door test goes a long way toward identifying where those problems lie. She said it is important not to put all houses in one category. Michaud added that an heat detecting gun can get very specific regarding where energy is leaking from a house, although it is more expensive. Michaud said that MidAmerican Energy will do an energy audit for free. Bunting Eubanks said that fact could be added to the information -that the local energy company can be a good resource. Swaim asked if the memo would also comment on other activities the Commission has accomplished, such as teaming with Friends for the presentation at the Library. Kuecker said that she could include this information as well a list of resources showing that historic preservation can be energy efficient. Bunting Eubanks suggested that there be a comment on the energy efficiency pages that notes when a permit is not required. She said there could be a key showing what does not require a permit, or stating that, unless noted, a building permit is not required. Baker suggested the point be made in the memo to Council that if someone has a reasonable proposal, it should be brought before the Commission. She said the guidelines do state that exceptions can be made. Bunting Eubanks said that a statement could be included in the memo that the Commission will seriously consider an application for something that would make a house more energy efficient. Kuecker asked Commission members to submit additional comments to her regarding the guidelines before the next meeting. Ponto said that Iowa has a new law taking effect that will require contractors working in any house built before 1978 to be EPA certified in Lead Safe practices. He suggested there be a sentence or two about this in the paint section. Ponto said that the homeowner is exempt from the certification; it only applies to a contractor. Kuecker said she had corrected the illustration issue on page 28. She said that she also amended the energy efficient section where the pages were jumbled. Historic Preservation Commission February 11, 2010 Page 4 Swaim said that on page 16, referring to the two drawings of the balustrades, there might be people who think it would be acceptable to have the bottom post beyond the step, whereas normally the bottom post would be on the step. Kuecker said she would correct the drawing. CONSIDERATION OF MINUTES FOR JANUARY 14, 2010. MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's January 14, 2010 meeting, as written. Michaud seconded the motion. The motion carried on a vote of 6-0. OTHER: Kuecker reminded Commission members that the Manville Heights presentation by Marlys Svendsen would be held next Wednesday at Lincoln Elementary School. She said that all Commission members are invited to the session, which should last about one hour. Kuecker said she was contacted yesterday by This Old House Magazine, which is assembling a list of the best places in the country to buy a historic home. She said the Magazine has picked the Longfellow Neighborhood as the neighborhood to represent Iowa. Kuecker said she would send Commission members information with the link to the article. Kuecker said that at 6:00 on March 1S` a joint meeting will be held by the Historic Preservation Commission and the City Council to discuss how energy efficiency has been incorporated into the guidelines. ADJOURNMENT: The meeting was adjourned at 6:53 p.m. Minutes submitted by Anne Schulte s/pcd/mins/hpc2010/hpc 2-ll-l0.doc Z O ~_ O U Z O H Q W N W a U OC O H N 2 D OC O U W W U Z Q O Z W H Q O •- 0 N a ~ N o N ~- o N )( r N O ~ - - .- W .- ~ ~ ~ ~ r ~ ~ ~ ~ ~ O ~ ~ ~ O O N N N N N N ~ N N N N N M M M M M M M M M M M W F- ~ N ~ Q Q Y W ~ W V ~ J p d ~ Q D J W ~ ' ~' Z Q LL. ~ W (9 N Z D ~ _ U Z LLI ~ Q = ~ ~ g m Z W p W Z Q ~ ~ Y ~ m ~ V = Q m m o w ~ O ~ OC - ~ z ~ a cn F- f 0 ~ d ~ O 3Z ~ X ~~ C w ;_, E c a°~i ~ ~w ~~~~m `~QZ o a Q u u Z u iiw~n XOOzI w Y