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HomeMy WebLinkAbout2010-03-23 Bd Comm minutes3b 1 MINUTES APPROVED YOUTH ADVISORY COMMISSION February 22, 2010 - 7:00 PM - LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Luan Heywood, Alexandra Tamerius, Gary Black Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: University of Iowa journalism students CALL TO ORDER: The meeting was called to order at 7:03 p.m. Wahls nominated Heywood to the position of temporary chair. Tamerius seconded. The motion passed 4-0. Luan Heywood chaired the meeting. VACANCIES: The Tate and Regina slots remain empty, and an unexpired at-large slot is also open. Wahls said that he had spoken with Jerry Gao, a former YAC member, about applying for the newly vacated slot. Wilburn reported that he was speaking with a prospective member at Tate. The Commission briefly went over what each slot was/entailed. If the Tate and Regina slots are not filled at the March 2 Council meeting, the Commission decided to advertise them with the at- large seat so all three empty positions would have a March 31 deadline and an approval date of April 6, 2010. MINUTES: Tamerius moved approval of the December 6 minutes. Wahls seconded. The motion passed 4-0. BUDGET UPDATE: Heywood reviewed her budget presentation to the Council in January. City Council Liaison Wilburn stated Council approved the budget as presented. The Commission looked through the approved budget for FY11. Tamerius asked if a group she is involved with at City High would be eligible to receive Youth Empowerment Grant funds. Commission Members explained that Tamerius would not be able to submit the paperwork or be directly involved in the planning of the event herself, but would certainly be able to strongly recommend the grant to her group. YOUTH ADVISORY COMMISSION February 22, 2010 Page 2 of 4 Heywood asked Wahls a few questions about the Recognition Scholarship. Wahls reported that the Recognition Scholarship will be available for the 2010-2011 school year and gave a brief timeline. Karr noted that when subcommittees are formed in March, the Recognition Scholarship will likely be given its own committee. REVIEW OF BY-LAWS MISSION STATEMENT, AND RESOLUTION: The Commission discussed the nature of the present by-laws with membership of one student from each high school (4) and three at-large members. Tamerius explored the possibility of enlarging the size of the Commission to nine, but Wahls pointed out that the Commission is currently operating at quorum at present, and would be completely unable to function if the size of the YAC was increased to nine members and thereby increasing the quorum. Karr outlined the process for amending the by-laws. After some further discussion, the Commission agreed that amending the by-laws less than a year after the original by-laws had been amended would be a little premature; and decided it would probably be best to fill out a few more slots on the Commission and give the by-laws a little more time to take root before reexamining. The Commission, prompted by Black, briefly discussed the Iowa City residency requirement for serving on the YAC, before wrapping up discussion on that issue. Wilburn noted that all City Boards and Commissions have the same requirement. Black then led a brief conversation about potential recruitment activities, including Wilburn and either Heywood or himself, addressing government students at Regina and Tate. Heywood and Tamerius both expressed strong interest as well. DISTRIBUTION OF MEETING PACKET MATERIALS: Karr reported that the City is trying to cut down on operating costs. Currently, she posts YAC meeting packets online, a-mails packets, mails paper packets and has packets at the meetings. The Commission decided to have Karr bring only one packet to meetings, but continue e- mailing, paper mailing and posting packets online. MEETING SCHEDULE: The next meeting will be Monday, March 8 at 7:00 p.m. The Commission discussed the current schedule of meeting on Sunday evenings and decided that Monday works for everyone. Wilburn and Karr noted that Council work sessions were held on Monday evenings and there could be a conflict. Karr offered to provide the Council meeting schedule in the next YAC packet for scheduling future YAC meetings, The Commission requested a City Council update from Wilburn and Karr be included on each YAC agenda to keep the members apprised of issues affecting youth and the community. In response to Tamerius, Wilburn said that a monthly Police activity report is given to Council and curfew enforcement figures would be included. Karr will provide copies of the report to YAC in the future. YOUTH ADVISORY COMMISSION February 22, 2010 Page 3 of 4 OTHER BUSINESS: The journalism students asked a number of questions, which the Commission and staff answered. ADJOURNMENT: Wahls motioned to adjourn. Tamerius seconded the motion. The Commission voted 4-0 to adjourn, 8:15 p.m. Z O ~ o ~ ~ ~ O OWO °,~' V ~ ~ ~ 0 0 ~ V ~ c OZQ +r v oZ>- ~ Q w w-- ~ Q O N N X X X X ~ ~ Z ~ Z ~ Z ~ Z ~ ~ ~ ' ~ a W X I- W ~ N ~ o r N .- ~ ~ N ~- o ~ N .- ~- ~ N ~- ~- ~ N r- o ~ N r- W ~ a Z ~' U ~ ~ ~ ~ ~ a .~ ., Z ,-. ~ E L m O O 3 Z d v ~~ K C ~ '~ d .r = ~ ~~m~ca N to aaaZZ II II II II II XOpZ w Y 3b 2 IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, JANUARY 25, 2010--5:30 P. M. FINAL CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Hans Hoerschelman, Robert Kemp, MEMBERS ABSENT: Saul Mekies, Gary Hagen STAFF PRESENT: Mike Brau, Bob Hardy OTHERS PRESENT: Josh Goding, Beth Fisher, Kevin Hoyland, Phil Meany RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Goding reported that over the past quarter 36 people attended the guidelines workshop, 16 attended the camera workshop, 1 attended the studio workshop, I 1 the editing workshop, and 1 the web media workshop for a total of 65 workshop attendees. PATV's tenant has moved out and they are seeking a new tenant. Hardy reported that a retransmission consent agreement between Mediacom and Sinclair has been reached for one year. Hardy said he has been informed by Mediacom officials that they are no longer interested in negotiating with Iowa City regarding their proposal to bring a 100 megabit Internet service to Iowa City. Mediacom has taken off a couple of analog channels and will soon offer a 50 megabit Internet service in Iowa City. Hardy reported that there will be legislation introduce in the Iowa General Assembly that is intended to require real competition for an incumbent cable operator before they can opt out of a municipal franchise agreement and receive a state certificate of franchise authority. fryeSTORM, a small internet company, has applied for a state certificate for nearly the entire state, including Iowa City. Following procedures, they informed Mediacom that they intended to provide service in Dubuque and Mediacom applied for, and received, a state certificate of franchise authority. The City of Dubuque is working with the League of Iowa Cities to develop legislative language. Dubuque is also pursuing administrative remedies with the Iowa Utilities Board. The City of Iowa City will assist and follow the lead of the City of Dubuque on the issue. Hardy said he Goding and Hoyland recently met and discussed ideas that they may wish to put before school administrators regarding improving the school channel. One idea is to form a group of parents, teachers, and volunteers to produce programs for the channel. The City could provide some start-up funds. Support from the local access channels could come in the form of an intial advisory board and program production. The ideas will be presented to Perry Ross next Wednesday. APPROVAL OF MINUTES Bergus moved and Mekies seconded a motion to approve the amended November 23, 2009 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Hardy referred to the complaint report in the meeting packet and noted the number of complaints was up. MEDIACOM REPORT Hardy said Grassley would be unable to attend due to automobile problems. UNIVERSITY OF IOWA REPORT McBride referred to the annual report included in the meeting packet. The total number of programs produced was less than previous years but the complexity and quality was higher. Bergus said the work of the University channel is quite impressive. KIRKWOOD COMMUNITY COLLEGE Kirkwood provided a written report. PATV REPORT Goding reported PATV did not have its fourth quarterly financial report ready. Over the past quarter 36 people attended the guidelines workshop, 16 attended the camera workshop, 1 attended the studio workshop, 11 the editing workshop, and 1 the web media workshop for a total of 65 workshop attendees of which 46 were discrete attendees. Of the new workshop participants there were no University of Iowa affiliated participants, 37 local participants, and 9 from outside the franchise area. Among recent PATV staff productions are afour-camera production of the Nutcracker at the Englert, the Cultural Corridor ICKY Awards, the What a Load of Craft event, an episode of The Smartest Iowan, and a program with some Russian visitors sponsored by CIVIC. A history of the American with Disabilities Act with Access to Independence is in the planning phase. PATV's tenant has moved out and are seeking a new tenant. The next guidelines workshop will be February 7 from 2:30-4 and the next board meeting will be February 18 at 7 p.m. Hoerschelman asked if PATV was considering going to digital playback. Godeing said they were exploring that option. SENIOR CENTER REPORT Rogusky reported that the Senior Center will be working on a short documentary with some visitors from Russia sponsored by CIVIC. Jean Lloyd Jones is working on a program on the proposed railroad route to Chicago. Anew computer was recently purchased. SCTV will again be working with the University of Iowa Artist in the Community program. A 3`d part-time staff person has been added. Anew volunteer has also joined SCTV. LIBRARY REPORT Fisher reported that December was a slow month. Seven children's productions were recorded. A recent electrical outage caused technical problems and one program had to be cancelled. IOWA CITY COMMUNITY SCHOOL DISTRICT' No representative was present. CITY CHANNEL REPORT Hardy referred to a written report in the meeting packet. Hardy reported work was in progress on project with the housing assistance department and local realtors on an interactive program that includes a test so citizens could become eligible for housing loans. MEDIACOM/SINCLAIR DISPUTE Hardy distributed a copy of a letter sent by the City to the FCC regarding the Mediacom/Sinclair dispute. Hardy reported that a retransmission consent agreement between Mediacom and Sinclair has been reached for one year. Mediacom indicated they do no believe their assertion that Sinclair was in violation of FCC rules on media ownership in a given market would prevail at the FCC given that the ownership issue rested on the interpretation of a joint marketing agreement. Mediacom officials have indicated that the major barrier to an agreement was Sinclair's insistence on higher fees from Mediacom that other cable providers. ACCESS CHANNELS AND THE DIGITAL TRANSITION Hardy said he has been informed by Mediacom officials that they are no longer interested in negotiating with Iowa City regarding their proposal to offer a 100 megabit Internet service. Mediacom has taken off a couple of analog channels and will soon offer a 50 megabit Internet service in Iowa City. STATE LEGISLATION Hardy reported that there will be legislation introduce in the Iowa General Assembly that is intended to require real competition for an incumbent cable operator before they can opt out of a municipal franchise agreement and receive a state certificate of franchise authority. fryeSTORM, a small Internet company, has applied for a state certificate for nearly the entire state, including Iowa City. Following procedures, they informed Mediacom that they intended to provide service in Dubuque and Mediacom applied for, and received, a state certificate of franchise authority. The City of Dubuque is working with the League of Iowa Cities to develop legislative language. Dubuque is also pursuing administrative remedies with the Iowa Utilities Board. The City of Iowa City is providing support and is following the lead of the City of Dubuque on the issue. In addition, Dubuque is seeking clarification on the status of PEG channels after the expiration of a state certificate of franchise authority. Hoerschelman asked if there would be any refund liability for the City if Mediacom were to convert to a state certificate. Brau said the current law requires a cable operator to honor all PEG obligations for a period of time equal to the end of the municipal franchise agreement so PEG funding is secure. SCHOOL CHANNEL Hardy said he Goding and Hoyland recently met and discussed ideas that they may wish to put before school administrators. One idea is to form a group of parents, teachers, and volunteers to produce programs for the channel. The City could provide some start-up funds. Support from the local access channels could come in the form of an initial advisory board and program production. The idea will be presented to Perry Ross next Wednesday. Hoerschelman said he would like to create incentives in the form of high school and/or college creditor scholarship money for students to produce and run the channel. TRIENNIAL REVIEW Hardy requested this item be deferred. MEDIACOM PSA PROCEDURES Hardy distributed a document that outlined a procedure for local access channels to place PSAs on Mediacom's system. ADJOURNMENT Hoerschelman moved and Bergus seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:34 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide 3b 3 MINUTES PARKS AND RECREATION COMMISSION JANUARY 13 2010 - 5:00 p.m. APPROVED MEETING ROOM B, ROBERT A. LEE COMMUNITY RECREATION CENTER Members Present: Clay Claussen, Maggie Elliott, Craig Gustaveson, Aaron Krohmer, Margie Loomer, Jerry Raaz Members Absent: David Bourgeois, Lorin Ditzler, John Westefeld Staff Present: Mike Moran, Terry Robinson, Cindy Coffin, Matthew Eckhardt Others Present: Mike Kline, Larry & Delores Meister, Edward Miner, Andy Dudler, Lynn Yoder RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Loomer, seconded by Elliott, to adopt a policy that allows personal care attendants, so long as he or she is with a person with a disability, to enter and use recreation programs, sites and facilities at no charge and so long as they provide a written statement provided by the City of Iowa City identifying them as the personal care attendant Motion passed 6-0 with Bourgeois, Ditzler and Westefeld being absent. OTHER FORMAL ACTION TAKEN: Moved by Elliott seconded by Raaz to approve the December 16 2009 minutes as written, Motion passed 6-0 with Bourgeois, Ditzler and Westefeld being absent. CALL TO ORDER: Meeting was called to order at 5 p.m. by Chairman Gustaveson. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None NEW MEMBERS: Introduction of new Commission Member Clay Claussen. Members welcomed Claussen to the Commission. PARKS AND RECREATION COMMISSION January 13, 2010 Page 2 of 6 CONTINUED DISCUSSION RE: PROPOSAL TO WAIVE SWIMMING POOL USE FEES FOR AIDES OF DISABELED PERSONS - ED MINER Moran distributed a new policy that would allow persons accompanying those with disabilities to get into the pool at no cost as long as they fit certain guidelines. The proposed statement below: The City of Iowa City invites people with disabilities to enjoy our programs, sites, and facilities. We recognize that some people with disabilities may require assistance from a personal care attendant and may have already hired such a person. In those instances, a written statement identifying the personal care attendant must be provided to the City. We will then allow the personal care attendant, so long as he or she is with the person with a disability, to enter and use our programs, sites, and facilities at no charge. Personal care attendants are required to maintain constant supervision at all times once inside the facility. Moran consulted with John McGovern, President of Recreation Accessibility Consultants, and Cindy Coffin, Special Populations Supervisor for the Recreation Division and Matthew Eckhardt, Aquatics Supervisor for the Recreation Division when writing this policy. Elliott asked if this policy is limited to one specific caregiver. Moran said not always as they may have different workers at different times accompanying them. Clausen praised Moran and staff for being responsive to this request and diligent in examining all of the options. Moved by Loomer, seconded by Elliott, to adopt a policy that allows personal care attendants, so long as he or she is with a person with a disability, to enter and use recreation programs, sites and facilities at no charge and so long as they pro~~ide a written statement provided by the City of Iowa City identifying them as the personal care attendant. Motion passed 6-0 with Bourgeois, Ditzler and Westefeld being absent. Moran related that the department is also working on redefining who should be included on a family swim pass. Currently the policy states "A family is defined as people listed on your current income tax return or those registered with the Iowa City Di~mestic Partnership Program." Moran stated that with the onset of the recent law ai~owing same-sex marriages, the department needs to determine if it is necessary to rewrite thi> policy. He is currently working with the Legal Department on this issue. AFFILIATE GROUP PUBLIC DISCUSSION Lynn Yoder with Ocean Waves was present to discuss their position on the proposed policy for affiliate groups. Yoder explained that the Ocean Waves have been affiliated with the Recreation Center for years and that they have always had a very good relationship with the Center. He explained that their group uses the Social Hall two nights a rr~onth on average and that they give an annual donation of about $350 to the department. He reported that they are a nonprofit organization. He noted that if they are forced to pay a large amount of rent, they may have to make some changes in their programming. Gustaveson reported that the Commission is working to have an PARKS AND RECREATION COMMISSION January 13, 2010 Page 3 of 6 equitable policy for all involved, therefore, they will take into consideration the amount donated to the department when finalizing the policy. Mfke Kline, Co-president of Iowa City Girls Softball, spoke to the Commission about their organization. He reported that for over 25 years Girls Softball has been an organization that provides recreational softball for girls and they maintain a fun and friendly environment for the girls. He noted that the group has invested a lot of time and money for the fields, lights, and scoreboards. He is very concerned about the impact that a fee increase could have on their program. He hopes that this proposal will not affect the numbers and how people feel in general about Iowa City Girls Softball. Claussen noted that when he was participating in Girls Softball that they solicited sponsorships. He asked Vine if this is still the case. Vine reported that they do seek sponsorships and donations. He said that these funds cover the cost of uniforms, equipment, concessions, and umpires and also help with park maintenance. Larry and Delores Meister spoke on behalf of the Camera Club, who meets at the Recreation Center twice a month except for July and August. He said that the group has been using the Recreation Center for at least 30 years and has always been very happy with the facility. Meister asked staff and Commission to elaborate on what is being proposed. Moran reported. that while the Commission hasn't completed the process, the idea is to recover 10% of what the actual room fees are to the general public. For example, the fee for the use of Meeting Rooms A or B is $15 for three hours to the general public. An affiliate group would pay $1.50 for the same amount of time. This 10% would increase in increments up to a total of 40% cost recovery over an 8 year period. Meister reported that they too are a nonprofit organization. He further explained that they do charge membership dues and all of those fees go towards postage fees for mailing their photos to other Camera Clubs across the U.S. He noted that they use Room A specifically as there is a large screen in that room that is vital to their program. He also noted that they have contributed twice towards the cost of those screens. He mentioned that while they have continued to have a very good relationship with the Recreation Center, they do have some concern about the condition of the tables and the screen in that room. He said that the tables are not being cleaned after an arts and crafts class takes place and that the screen has taken quite a beating as well. He again stated that the group has thoroughly enjoyed working with the Recreation Department and hopes to continue to do so in the future. Moran noted that last month the Commission had indicated that after receiving comments during the December and January meetings they would like to schedule a special meeting to focus on this topic alone. Raaz questioned if a special meeting was warranted. Gustaveson said that the 20-30 minutes allowed during a regular Commission meeting is just not enough time to .discuss in detail. Commission scheduled a special meeting for February 3, 2010 at 5 p.m. in Meeting Room A. This meeting will be posted and the public is invited to attend. Vine asked if the goal is to get these charges implemented for this upcoming season. Moran reported no as the Commission understands that these organizations have already begun their registration process for the 2010 season. These fees would be implemented in FY11. P,4RKS AND RECREATION COMMISSION January 13, 2010 Page 4 of 6 PRESENTATION TO OUTGOING MEMBER: Moran presented O'Leary with a certificate for his participation on the Commission and thanked him for his time and work over the years. O'Leary reported that he has really enjoyed being on the Commission and is looking forward to being a member of the Parks and Recreation Foundation. BUDGET/CIP UPDATES: Moran noted that he has attended many CIP and budget meetings in the last week. He reported that the City Council will be voting fora 1 % franchise tax rather than a 2% tax as initially thought. Therefore, this has left a budget shortfall for the City which departments are trying to resolve. Because of these changes, Moran did not have a completed report to give to the Commission at this meeting. He did report that the following items went to the unfunded list: Elevated walkway at Scanlon, City Park trail lighting project, and soccer park improvements. He also discussed that the Governor is proposing that fifty million dollars be taken from the road use tax fund to pay for additional highway patrol. While this is just in the proposal stages, there is some concern how this may affect budgets for the City as well. Moran did state that the projects that went to the unfunded list were not related to trails or park projects. These two areas were listed as a needed development and/or improvement area in the Parks and Recreation Master Plan. DISCUSSION OF BOARD/COMMISSIONS SPECIAL BUDGET WORK SESSION WITH CITY COUNCIL -JANUARY 14, 2010: The special budget work session with City Council is scheduled for January 14, 2010. The Parks and Recreation Commission is scheduled to present at 7:30-7:45. All Commission members are invited to attend. Moran gave a list of possible talking points to the Commission which included the affiliate group fee proposal, farmer's market evaluation, ongoing master plan implementation and the need for staff for the Parks Division. Moran noted that there has been an increase of over 473 acres of parkland with no additional staff to maintain. This number does not include trail additions. FARMERS MARKET SURVEY RESULTS 8~ DISCUSSION: Neumann distributed a summary of the customer and vendor Farmers Market surveys that were just completed. She asked that Commission Members review this document closely and plan to discuss at the February Commission Meeting. Raaz strongly encouraged staff to share the survey results and comments with the Vendors. COMMISSION TIME: Elliott thanked staff for their approach to the farmers market and for the great comprehensive report. PARKS AND RECREATION COMMISSION January 13, 2010 Page 5 of 6 CHAIRS REPORT: Gustaveson updated Commission on the hiring process for the Directors position. He reported that Moran has completed his interview with the committee however, there has been no word to date on their decision. With commissions consent, Gustaveson will contact Helling to get an update in the process. DIRECTORS REPORT: Trails: In July the City applied for the Court Hill Trail Phase 3 of 3 grant. The City has been awarded $414,000 for this project. Terry Trueblood Recreation Area: Snyder & Associates will be attending a Commission meeting soon to review Phase 2 of the TTRA trail project. ADJOURNMENT: Moved by Raaz, seconded by Elliott to adiourn meeting at 6:05 p.m. Motion passed 6-0 with Bourgeois, Ditzler and Westefeld being absent. PARKS AND RECREATION COMMISSION January 13, 2010 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2010 -T NAME M M O O 'fit N O ~ e~ ~ r O ~ ~ O N TERM r r . N r N = M r 'st r ~ ~ O n 00 O ~ ~ e- EXPIRES David 1/1/11 OIE Bourgeois Clay 1/1/13 X Clausen Lorin 1/1/13 OIE Ditzler I ~ Maggie ~ 1/1%13 X Elliott Craig 1!1/11 X Gustaves i on i Aaron 1/1/13 X Krohmer Margaret 1/1/12 X Loomer Jerry Raaz 1/1/12 X John 1!1/13 O/E Westefeld ~ KEY: X = Present O = Absent O/E = AbsentlExcused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time 03-23-10 3b 4 MINUTES-FINAL CITY OF IOWA CITY CIVIL SERVICE COMMISSION March 3, 2010 - 8:15AM LOBBY CONFERENCE ROOM -CITY HALL Members Present: Lyra Dickerson, William Cook, Elizabeth Cummings Members Absent: None Staff Present: Karen Jennings, Fire Chief Andy Rocca and Jane Molony Others Present: None RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None CALL TO ORDER: Meeting called to order at 8:16 a.m. Lyra Dickerson chaired the meeting. CERTIFICATION OF PROMOTIONAL LISTS FOR FIRE DEPARTMENT: The first item of business was certification of Fire Department Promotional Lists for the positions of Deputy Chief, Battalion Chief, Captain and Lieutenant. Jennings provided the lists to the Commissioners for review. Cook moved to approve certification of the lists, Cummings seconded the motion, and the motion was carried unanimously. OLD BUSINESS: None NEW BUSINESS: Jennings stated within the next month we would be preparing a proposal for the Commission requesting approval to start the Police promotional testing process. The current lists will expire in April and we anticipate a retirement in August. ADJOURNMENT: Dickerson moved to adjourn, Cook seconded and the meeting was adjourned at 8:20 a.m. Board/Commission: Civil Service Commission ATTENDANCE RECORD YEAR 2010 (Meeting Date) NAME TERM EXPIRES 313110 L ra Dickerson 417114 X Bill Cook 411113 X Elizabeth Cummins 4/4/12 X KEY: X = Present O = Absent O!E = Absent/Excused NM = No Meeting --- = Not a Member ~ r 1 ~~ ~~~~ ®~ '~-++~ ..~_ CITY OF IOWA CITY 410 East Washington Street Iowa Cily, Iowa 52240- 1826 (319) 356-5000 (319) 356-5009 FAX Date: March 3, 2010 www.icgov.org To: The Honorable Mayor and the City Council Re: Civil Service Promotional Examination -FIRE LIEUTENANT We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons as eligible for the position of FIRE LIEUTENANT. John Rockensies Zach Hickman Jason Brodie Ben Stammeyer Rick Childs Bryan Hardin Dan Buser Paul Suedkamp Adam Riss Axel Swanson IOWA CITY CIVIL SERVICE COMMISSION VJ, Lyre W. Dickerson, Chair w~~ ~. C?~ C~~ ~~ , et~i~C Cd'mmings ATTEST: /~~2Z,t~d,~,r~ /C • °,~~ Marian K. Karr, City Clerk ~ r ~. .®a7,~ `~tJi._ CITY OF IOWA CITY 410 East Washington Streei Iowa Cily, Iowa 52240- 1826 (319) 356-5000 (319) 3S6-5009 FAX Date: March 3, 2010 www.icgov.org To: The Honorable Mayor and the City Council Re: Civil Service Promotional Examination -FIRE CAPTAIN We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons as eligible for the position of Fire Captain. Eric Nurnberg Tina McDermott Greg Tinnes Brian Rohr Scot DeValk IOWA CITY CIVIL SERVICE COMMISSION ATTEST: - ~~~ Mari K. Karr, City Clerk ~..z.~ Lyr W. Dickerson, Chair ~ r _ ~'~ -.~.®- ~~:_ u_l ~• `~ -~.~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1826 (319) 356-5000 Date: March 3, 2010 (3 19) 356-5009 fAX To: The Honorable Mayor and the City Council www.icgov.org Re: Civil Service Promotional Examination -BATTALION CHIEF We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons as eligible for the position of Battalion Chief. Brian Platz Brian Greer IOWA CITY CIVIL SERVICE COMMISSION w~~ ATTEST: ~~~~/_ `~'_Y1~ ~~ K. Karr Cit Clerk Ma y ~~ e,.~ Lyr W. Dickerson, Chair ~ r _,- ~ _ `~~ ~~ CITY OF IOWA CITY Date: March 3, 2010 410 East Washington Street Iowa Cily, Iowa 52240- 1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org To: The Honorable Mayor and the City Council Re: Civil Service Promotional Examination -DEPUTY FIRE CHIEF We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons as eligible for the position of Deputy Fire Chief. John Grier IOWA CITY CIVIL SERVICE COMMISSION ATTEST: f/ ~C Marl n K. Karr, City Clerk W .~ Lyr W. Dickerson, Chair .. 3b(5) MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 - 6:00 PM MEETING ROOM A, IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Andrew Chappell, Andy Douglas, Charlie Drum, Jarrod Gatlin Holly Jane Hart, Brian Richman, Michael McKay, Rebecca McMurray, Brian Richman, Rachel Zimmermann Smith, MEMBERS ABSENT: None STAFF PRESENT: Tracy Hightshoe, Linda Severson OTHERS PRESENT: Extend the Dream Foundation: Jeff Edberg, Gretchen Gentsch, Eddie Fitzmaurice, Ed Going, Tom Walz, Rodger O. Darnell, Mick Vevera, David Gustafson The Housing Fellowship: Maryann Dennis, Charlie Eastham, Dirk Klausner, Mayor's Youth Employment Program: Roger Lusala, Kim Downes, NAMI Johnson County/Shelter House: Eugene Spaziani Chabad Lubavitch: Avrohom Blesofsky Dolphin International: Vijay Bhatt, Rafael Crespo MECCA: Ron Berg BBSJC/ISU Extension: Gene Muhling, Scott Hansen Urban Sauirrel: David Marlyn, Crisis Center of Johnson County: Becci Reedus, Beth Ritter- Ruback The Free Medical Clinic: Sandy Pickup Shelter House: Kafi Dixon ISIS: Yolanda Spears Iowa Valley Habitat for Humanity: Mark Patton Domestic Violence Intervention Program: Kristie Fortmann-Doser Arc of Southeast Iowa: Bill Reagan RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action): The Commission voted 5-3 (Chappell, Richman and Zimmermann Smith against the motion; Andy Douglas not present at time of vote) to recommend approval of the the Unsuccessful and Delayed Projects Policy as amended by staff. CALL TO ORDER: The meeting was called to order by Chairperson Brian Richman at 6:00 p.m. APPROVAL OF THE JANUARY 28 2010 MEETING MINUTES: McKay recommended a change in wording on page 11. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 2 of 22 Drum motioned to approve the minutes with the change. McKay seconded. The minutes were approved 8-0 (Douglas not present at time of vote). PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: Richman noted that the City has a conflict of interest policy governing overlapping interests of Commission members and applicants/applications. Richman said that this would be an appropriate time to disclose any possible conflicts of interest. McKay said that he had a customer relationship with a couple of applicants but that it did not relate to the projects before the Commission. Chappell said that he did not believe he had a conflict but that he wished to disclose that his boss has done some work and been in discussions with the Johnson County Extension relative to a grant. Richman noted that the conflict of interest policy is fairly limited but that it is good to over- disclose for the sake of propriety rather than to under-disclose. He said that it does not sound as though anyone has a conflict that would affect their ability to participate in the funding process. Hightshoe noted that because of the different location and large room, participants may need to speak more loudly than usual in order to be heard by all in attendance and for the recorder. DISCUSS AND REVIEW THE UNSUCCESSFUL AND DELAYED PROJECTS POLICY: Richman said this had been discussed at the last meeting and that the direction had been for staff to draft a revised policy. Hightshoe said she, Steve Long, and Sue Dulek (Assistant City Attorney) discussed the policy together. The policy governs when staff will bring issues to the Commission about projects that are not proceeding as originally planned. Hightshoe said that staff had wanted a policy that offered more flexibility so that the Commission could evaluate and take into consideration when extenuating circumstances exist. Hightshoe said that under the revision, when staff alerts the Commission of a problem with a HOME project, the Commission will now have the flexibility to grant an extension or move to recommend recapture of the HOME funds to City Council. Presently, the policy states that the Commission must recommend recapture of funds if an applicant is unsuccessful in obtaining other funds as stated in their housing application or doesn't apply for funds identified in their housing application in the first round following award of HOME funds, regardless of reason. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 3 of 22 Chappell said that he actually prefers the old policy. He said that the new policy is a little too soft and offers too much flexibility to his mind. He said if he felt the only revision that was necessary was to add some discretion in paragraph three, where recapture is currently required. Zimmermann Smith said that she agreed that "extenuating circumstances" seemed like a pretty broad category for the Commission to deal with. She noted that the old policy said the City "will" recapture the funds whereas the new policy says the City "may" recapture the funds "if the circumstances warrant." Zimmermann Smith if the circumstances actually warranted a recapture then the City must recapture the funds. McKay said he was comfortable with the new wording as it gives the Commission the flexibility to use their judgment; something, he noted, the Commission was there to do. He said one of the Commission's functions is to give guidance and the new wording reflects that. Gatlin said that he agreed with McKay. The old policy was a little too rigid, he said. He said he appreciated the opportunity to review the policy prior to discussing it. Drum said he too liked the flexibility offered by the new policy. He noted that the general quality of the groups and agencies funded by the Commission was such that it was good if the Commission could help the organizations meet their needs for an extension. He said he has always been impressed with the quality of organizations funded by HCDC and that he did not believe a policy as rigid as the present one is necessary. Hart said she too likes the new policy. She noted that the projects funded by HCDC are often affected by factors beyond their control and it is helpful to have the flexibility to accommodate some of those circumstances. She said she could agree with Zimmermann Smith in the changing "may" to "must" in the passage she had discussed, but that other than that she was satisfied with the revision. Richman said that one of his concerns with the housing projects is that there is a risk that the projects can drag on for several years without ever making any sort of meaningful progress. He said this is a legitimate concern because there is a limited amount of resources, and at some point, if the money is not going to be expended, having a policy that forces hard decisions can be beneficial. He said that he wonders if the revisions are a bit too loose for the housing sections. Hightshoe said that housing projects are typically more complex because there are layers of financing, site acquisition, inspections, etc. Hightshoe said HOME regulations require HOME recipients to find a site and enter an agreement with the City within two years (HOME commitment) and they must spend the award within five years. These are statutory HOME requirements. If the applicant does not commit, the funds are recaptured, with no possibilities of extensions being granted. If the money is not spent within five years, the funds are recaptured. Staff will, of course, let the Commission know well before that point if there is a problem of that magnitude, Hightshoe said. Richman noted that the Commission had the option to: 1) approve the policy as revised, 2) make specific changes to the revised policy, or 3) not approve the revisions. McKay motioned to approve the policy as revised by staff. Hart seconded the motion. Chappell said that his suggestion had been to keep the old policy and make a slight wording change. He said that he did not have specific recommendations for changing the new version. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 4 of 22 A vote was taken and the motion to approve the revised policy was approved 5-3 (Chappell, Richman, and Zimmermann Smith voting against the motion; Douglas not present at time of vote). DISCUSSION REGARDING APPLICATIONS FOR FY11 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTENRSHIP PROGRAM (HOME) FUNDING -QUESTION AND ANSWER SESSION: Richman explained that the current meeting was designed to allow the Commissioners to ask questions of the applicants. He noted that five minutes have been allotted for each Public Service and Public Facilities applicant, and ten minutes for each Housing applicant. He thanked everyone for coming as the question and answer portion is a very important part of the allocation process. He asked that agency representatives keep their opening remarks brief so as to allow time for questions. Richman noted that the submission of additional materials should be limited to ones that respond directly to a question posed by the Commission members. PUBLIC SERVICES: Extend the Dream. Foundation: ($3,600 funding request Jeff Edberg represented Extend the Dream (EDF). He said that Tom Walz established Extend the Dream in 1997 in order to help disabled people help themselves. Edberg said that it is priceless to see the look of self-esteem on the face of a disabled person who is employed or running their own business and might not otherwise be able to do such a thing. Edberg said that Walz has extended beyond the coffee shop located at North Hall (Wild Bill's Cafe) to nine micro-businesses that are currently in operation. Edberg said that the funding request is for money to help with the book-keeping. He said the organization is growing and has recently hired a director (to start in July) and undergone its first financial audit. Edberg said the organization is converting to Quick Books as a part of its maturation process, and needs to begin doing monthly financial reporting. Chappell asked if awarding the requested funds would obviate the need for funds in the future or if it was likely that the same general request would be made in coming years. Edberg said that the need for book-keeping will be ongoing, although he pointed out that the book-keepers are donating part of their services. Edberg said that for this particular funding need, Extend the Dream would be coming back with future requests. He noted that a funding request that would be discussed later in the evening would be for one-time funding which would greatly enhance EDF's future independence. Tom Walz noted that there were many people present who worked for and with EDF who would be willing to answer Commission questions. Richman asked Edberg to briefly discuss some of EDF's projects. He said that he knew there were micro-enterprises in the Towncrest area as well as a number in the South Gilbert facility, but he wondered if Edberg would speak briefly to what goes on at those locations. Edberg said that at Uptown Bill's Small Mall on Gilbert Street there is a computer graphics business, a book seller, and a coffee shop. Edberg said that the coffee shop has turned into a HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 5 of 22 social hub of sorts for this community. He said that there is a music venue in the back which is also rented out for Alcoholics Anonymous meetings. Edberg said there is an e-commerce center located at Uptown Bill's where people learn how to buy and sell on E-bay. On F Street, he said, Mick's Workshop is located. Mick worked with Walz to put his life back together, and now buys and refinishes furniture for resale. Edberg said that Preucil School of Music had funded the refinishing of the original chairs from the Czech Community Center, and that through that project Mick's Workshop had employed three or four individuals for several months. Sackter Media House Productions, Edberg explained, is amicro-enterprise centered on self- published books. Richman asked if the organization is self-supporting on an operating basis if the costs of the facility itself are excluded. Edberg said that it is and that its plans for the immediate future, as outlined in another funding request to be discussed later in the evening, would make it even more so. Iowa City Free Medical Clinic: ($10,000 funding reauest Sandy Pickup spoke on behalf of The Free Medical Clinic. She noted that the staff analysis had questioned how the agency would locate funds for operational costs in the future. Pickup said that there were a number of grants coming online to help with pharmaceutical costs and that the clinic would be doing more to obtain such grants in the future. She asked if there were questions about the application. McKay said that the application indicated the project would provide medication for 250 patients. The previous year, he noted, 457 patients were served. He asked if the clinic was projecting a total of 250 assisted patients for the year, or if this was on top of the 457 that were served last year. Pickup said that there always winds up being more patients than they project it to be. She said that ideally the clinic would be able to get some people into available drug programs so that fewer medications could be ordered. She said that the number would likely be more than 250 but less than 457. Chappell asked if the additional patients (the gap between 250 and 457) would then have their medication needs addressed with different funds. Pickup said that was correct. McKay asked for clarification as to the whether the funding was intended to buy medications or to pay the pharmacy technician. Pickup said it is to help pay the technician. She noted that the recently acquired electronic prescription system is helping with efficiency. McMurray asked if it was correct that there was one paid staff person for the program and one volunteer. Pickup said that was correct. Mayor's Youth Employment Program/FAS TRAC: ($8,332 funding request) Roger Lusala, Executive Director of the Mayor's Youth Employment Program (MYEP) spoke on its behalf. Lusala explained that the funding request was to cover the cost of some equipment that they wished to purchase in order to provide employment opportunities for youth. Lusala said that with the recent economic downturn businesses just are not employing youth in the way that they have in the past so MYEP is creating another strategy to generate revenue. Lusala said the equipment purchase will be a one-time request for funding and will become aself- sustaining enterprise by its second year. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 6 of 22 Gatlin asked what kind of equipment MYEP planned to purchase. Lusala said that they were looking at popcorn, shaved ice, and funnel cake machines for the youth to sell at local festivals. Hart asked what the kind of training and supervision would be given for the youth involved. Lusala said there is always on-site supervision by paid staff, as well as volunteers who assist with set-up and hauling. Richman asked if there was a different kind of equipment that might be used on a more year- around basis. Lusala said that some of the equipment can be used year round. He said they were working with Neighborhood Associations to vend at the Party in the Park events this summer. He said that MYEP would try to make the program as year-round as possible, but that summer and spring break are usually the busiest times. During those periods kids have a lot of free time and MYEP would like to target that time with productive activities. Chappell asked if MYEP had investigated what the cost of permitting such an operation with the City might be. Lusala said they are looking into it and are working with Marcia Bollinger. Chappell asked if MYEP had considered other equipment that might be required to get those permits that were above and beyond the cost of the equipment, such as hand-washing stations. Lusala said that Parkview Church's "The Spot" is providing storage space for the equipment. Transportation and hauling of the equipment will be donated, he said. He said there are enough people willing to make this happen and willing to do whatever is necessary that he is confident it can be done. Zimmermann Smith asked how the youth come to participate in MYEP. She asked if they are referred via the FAS TRAC program. Lusala said that a number of school-based programs refer kids (including West High's variant on FAS TRAC). He explained that FAS TRAC focuses on school whereas MYEP focuses on the employment piece outside of school. He said they hope to expand to elementary schools in order to track kids all the way through the school system. Richman asked how MYEP would prioritize the equipment listed on the application if not all of it could be funded. Lusala said that he would check with his staff and then let the Commission know the following day. EccoCast Communications: ($8.320 funding reguestl No representative of the agency was present and the Commission moved on. The Arc of Southeast Iowa: ($3,184 funding request) Bill Reagan spoke on behalf of The Arc, which he noted was celebrating its 53'd year in the Iowa City area. He said the funding request is for a piece of therapy equipment which is specifically designed for children with special needs and helps with balance, coordination and strengthening of the muscles. McMurray asked if the equipment would be used at The Arc's current facility; Reagan said it would. Chappell asked if the equipment was portable. Reagan said that technically it was portable in that it did not need to be attached to the building. However, he said, it is a big, heavy piece of equipment that would require disassembly in order for it to be moved. Chappell asked if there were functions where the equipment would be taken off site. Reagan said that it would most often be used on site during after school activities, parent support groups and family fellowships, and in group play. Reagan said it would typically be used by approximately 18 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 7 of 22 children with disabilities per day and a couple of hundred children over the course of a year. Hart asked what developments this particular piece of equipment was intended to foster; she said that she understood it was for sensory integration. Reagan said it primarily helps with balance and coordination. He said that it is common in children with disabilities to have their heads cast downward or to have an awkward gait to their walk. He said that this is often the result of the children overcompensating for some of their sensory problems. Reagan said this piece of equipment could help with that. McKay asked if The Arc would face any increased liability issues with this equipment and Reagan said that it would not. He said this was intended to supplement existing equipment of a similar nature. McMurray asked if the equipment was to be used as a sort of playground apparatus or was intended to be more therapeutic in nature. Reagan said that it would serve both functions depending on the program using it. Crisis Center: ($10,625 funding request) Becky Reedus, Director of the Crisis Center, said that their funding request was to support 25% of the salary and benefits of the Emergency Assistance Manager. Reedus said that the Crisis Center has had an Emergency Assistance Program in place for a number of years. She said that the average allocation was $100 per household and that this was dispensed approximately three times a year. She said that typically the funds go toward rent and utilities, and that the annual payout is generally $60,000-$70,000. Reedus said that even with that kind of funding, the program still turns away individuals each and every week. She noted that in the first six months of 2009 the program provided assistance to 313 households and turned away 676 families during the same time. Reedus said that the Crisis Center has been taking an aggressive look at the services it provides and its funding sources since she took over the directorship in 2008. She said that they have been able to get some additional money for the Emergency Assistance Program through private donations. Reedus said that most of the bills presented to the program are past due. As a result, there is a lot of work the Emergency Assistance Manager must do to get that bill paid. She explained that this sometimes involves working out payment arrangements. Reedus said that if an applicant has a past due bill of $250, then before the program would allot $100 to that household, the household would be required to show that they would be able to pay off the remaining $150 balance. Reedus said that having the additional money has been great in that it has allowed them to assist more people; however, the staff hours required to do so has been difficult. Reedus explained that the Emergency Assistance Manager has ahalf-time position in the Emergency Assistance Program and half-time in the food bank and because the food bank has seen an increase in activity the Crisis Center has found itself in the position that it needs to request CDBG money this year. Reedus said that the Crisis Center just completed a very large, very aggressive strategic plan that spans the next 3-5 years. She said the initiatives really focus on solidifying funding sources and raising more money. Richman said that the application seems to indicate that the funding is for 50% of the position whereas Reedus had indicated it was for 25%. Reedus said that the position is a full-time position with half of it being allocated to the Emergency Assistance Program. Chappell asked if the $136,000 in local funding indicated in their budget was from governmental sources. Reedus said that it is, and includes funds from Iowa City, Johnson County and Coralville. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 8 of 22 Shelter House: ($10,000 funding request) Kafi Dixon spoke on behalf of Shelter House as Crissy Canganelli could not be present due to a family emergency. She said that Shelter House is requesting $10,000 as a cash match for the STAR Program which is a case management and employment program for homeless adults. The funds would actually be used to cover the cost of a Client Services Coordinator; the coordinator would work directly out of the shelter and do outreach case management services for both the Shelter House residents and to clients of the STAR Program. Dixon said the funding would help Shelter House leverage the $448,000 STAR grant and would help to meet the cash match requirement of $106,750 per year. Dixon said Shelter House gets a lot of impact out of the CDBG dollars it is awarded. Dixon noted that one of the challenges facing Shelter House this year is that as they move to their new facility their operating expenses will be greater. She said that CDBG has been instrumental to Shelter House in the past and that as they move forward and face the added challenge that increased operating expenses will pose they appreciate the help of the Commission. ISIS Investments LLC: ($8,000 funding request) Yolanda Spears, property manager for the organization, spoke on behalf of ISIS. Hightshoe noted that this application is the only application that can fit under both Public Services and the HOME program. She said that it is HOME eligible because of the tenant counseling aspect of the program. As a result, Hightshoe said, Commissioners are not necessarily bound by the CDBG cap that applies to the other Public Services applications. Richman noted that the Commission has funded ISIS under housing for the past couple years but had not received an application from ISIS for operating expenses before. He asked Spears to share a little bit about how the expenses were funded in the past and why there is a need for additional funding now. Spears said that ISIS has aface-to-face, nurturing type of relationship with their tenants that is more in line with a case management style than a property management style. Because of this, the work is labor intensive and time consuming. Spears said that the housing application before the Commission asks for funding for five homes, with the hope that at least three will actually be funded. Spears said another person, aSpanish- speaking individual, has been hired to assist with case management services. Spears offered an example of case management services that were required when there was a fire in one of their tenant's homes: contacting the Red Cross, counseling on insurance matters, providing transportation for the family, giving them information as to their rights with the school as a homeless family, providing transportation to school as needed, providing emotional support for the parent, bringing the client with on shopping trips for the appliances and cabinets that needed to be replaced as means of both educating the client and soliciting their opinion on replacement items. Spears said ISIS prides itself on the relationships it develops and maintains with clients. McMurray asked if all of the original clients had stayed on in their homes at ISIS. Spears said that all original clients remain in their same homes. She said that an important aspect of her job is networking within the community. Spears offered an example of a client having issues with medical insurance and the community resources and connections that were tapped in order to help resolve it. Spears said that she does outreach to community leaders and members to help make them understand the mission and to really put a face to low-income families. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 9 of 22 Chappell asked how many staff hours Spears anticipated would be provided for the requested allocation of $8,000. Spears said they are anticipating 250-300. Zimmermann Smith asked if it was correct that ISIS is afor-profit organization. Spears said that is correct. Zimmermann Smith asked if the partners in the organization (other than Salome Raheim who, it had been noted, lives in Connecticut) lived locally. Spears said that Raheim's sister, a partner in the organization, lives on the east coast as well, though a son involved in the business lives in the area. There were no further questions for Spears. Richman checked once again to see if there was anyone present to represent EccoCast Communications. As there was still no one, Richman moved on to the Housing applications. HOUSING: ISIS Investments LLC: ($250,000 funding request) Hightshoe noted that Housing applicants were allowed ten minutes for discussion. Richman noted that one of the components of ISIS's program is that properties begin as rental units with the end-goal of having the tenant purchase the unit. Richman asked how many properties ISIS had acquired, how many had been purchased and how many tenants remain. Spears said that all of the properties remain rentals at this point, and that she is working with the families to get them to a point of being ready to purchase their home. Spears said that they like to refer to their tenants as "future homeowners," and said ISIS is committed to working with tenants every step of the way to reach their goals of home ownership. Richman asked how many of the homes had been occupied by the same tenant all along. Spears said that all of the units are still occupied by the original tenant family; no one has left ISIS. Hightshoe noted that ISIS was funded in FY09 and FY10 and that they have been in service only since August 2008. Hightshoe said that CDBG or HOME funded five of the units. Linda Severson of the Planning Department asked how the closing of the Section 8 waiting list affected their projects. Spears said that it has not affected them at all because their units are all full. Spears said that ISIS has helped families get on the Section 8 waiting list before the waiting list closed. Spears said she does not anticipate having any problems finding tenants for their homes. Hightshoe noted that Severson helped her complete the staff reports for the Public Service applications. Hightshoe said she had spoken with Salome Raheim on the phone and had determined that the annual debt service in ISIS's pro forma had not been correct. Hightshoe said the revised debt service is actually a little bit lower which will help their debt- coverage ratio and make the project more viable. Richman pointed out that the debt-coverage ratio drops in years 3 to 5 and is rather thin after that. Hightshoe said that the correct number is $35,882. Hightshoe said that the applicant had also not budgeted for reserves, and that Raheim intended to shift some of the money for a more sustainable debt-coverage ratio. Hightshoe stated Raheim had offered to provide a revised pro forma and Richman said that would be helpful. Richman asked how ISIS intended to deal with the narrow-margin for error in the current budget. Spears said that would be a question for Raheim, and that she would forward it to her. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 10 of 22 Richman asked if the repayment terms proposed by ISIS were consistent with what the Commission has done in the past, and Hightshoe said that it was. Hightshoe noted that there is a 15-year affordability period and that if the applicant sells the home before then HCDC gets repaid. Richman asked if there was a downstream component, meaning would a seller be required to sell it to an income qualified buyer. Hightshoe said that a resale provision would be in effect and a lien placed on the property for enforcement. Chappell asked if it was correct that ISIS was looking at locations anywhere but Census Tract 17 & 18. Hightshoe said that ISIS has done a good job of following the map for areas encouraged for affordable housing. There were no further questions and Richman called for a brief break. Shelter House/NAMI ($200,000 funding request) Gene Spaziani, Housing Chairman for NAMI, spoke on behalf of this application as Crissy Canganelli could not be there due to a family emergency. He said that he believed that the concept of a lodge had been outlined in fair detail in the application materials. The lodge house would house 6 unrelated adult men. Spaziani said these lodges appear several places in the country; the closest being a cluster of such lodges in the Minneapolis area. Spaziani said that the person who devised the concept has been consulting closely on this project for the past three and a half years. Spaziani said that the residents who go into the lodge house would have to be specially trained, as would the staff. Spaziani said that the supervising staff attached to the house would have to allow the men to be independent and run the home on their own, but must also provide overarching supervision. The idea, Spaziani is group living, peer support, in which each takes care of the other, tasks are all shared, and there is a business in common among the residents. Spaziani said that the lodge concept is no longer an experiment; it is something that has now been proven to work to keep homeless people permanently housed. He said that those with the right attitude will come to a point where they don't want to wind up back on the street. Richman asked what the turnover rate was for people in the house. Spaziani said there is very little. Spaziani said that he wished to note that NAMI itself also has experience in low-income housing in this county. Richman asked to open the process up to questions at this point. Spaziani noted that the lodge idea originated with NAMI, not Shelter House. He said that NAMI came to Shelter House and asked them for their expertise in serving the homeless. He said that staffs concern about simultaneous construction projects would not be a factor as there would not really be an overlapping construction period with the new Shelter House facility. Spaziani next addressed the issue of high cost which had been raised in the staff report. He said he found this a little puzzling. He said that Iowa City real estate is very expensive and that such a home would need to be near a grocery store and bus line for the individuals living there. Spaziani said that even run-down homes in targeted areas of town were running at $165,000 or more. Spaziani said that originally the plan was to build a new home, but now the plan has been changed to rehabilitate an existing home with John Shaw's supervision and help. Richman said that he needed to break in at this point to allow for Commissioner questions. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 11 of 22 Chappell asked Hightshoe what kind of zoning would be required for this type of dwelling. Hightshoe said she believed that group care homes could be in any residential zone so long as there are no more than eight unrelated individuals. She will confirm. Hart asked what the staffing situation at the home would be. Spaziani said that Shelter House will provide staff at the level of approximately ahalf-time position that would be on-call to settle disputes and offer advice. Spaziani said that the project targets not only the general homeless population, but will specifically target veterans who are mentally ill. Spaziani said that it seems as though the property costs may have been underestimated and the construction costs overestimated, so he is hoping those two things will balance one another out. He said that it is important that the home be an asset to the neighborhood both in its appearance and its function. He said it will take imaginative design work to rehab an existing building. John Shaw stated that part of the concept for the lodge model requires a setting where all of the bedrooms open off a more or less common area. He said it would take a fairly extensive renovation of an existing building to get this done. Spaziani added that they also are insisting somewhat on a "green" design and construction for the renovations. Spaziani stated that if the Commission and staff feel that NAMI/Shelter House should contribute to pay back part of the grant then they will certainly work with the City to try to do that. He said that residents of the house will be charged a fee (as is done in the Minneapolis model). He said that residents will all have jobs and that they can pay into a pool from which funds for their business can be drawn for equipment and supplies. He said that if there is some money left over after that, it could be used to begin saving for the next lodge home. The Commission thanked Spaziani for his presentation. The Housing Fellowship ($40.000 funding reguestl Maryann Dennis introduced herself as the Director of The Housing Fellowship (THF). With her to present was Charlie Eastham, President of THF's Board of Directors. She explained that their first funding request for the evening was for $40,000 in operating expenses. Dennis asked if the Commission would like for her to begin by answering questions in the staff report, and Richman said that would be helpful. Dennis said that the staff report had asked what THF's plan was to increase financial stability in the future. Dennis said that THE has a very active finance committee that meets very regularly and monitors the budget and the profit/loss statement. She said that THE has been and will continue to be fiscally responsible. However, Dennis noted, the Department of Housing and Urban Development (HUD) established Certified Housing Development Organizations (CHDO) with the passage of the HOME Partnership legislation. Further, HUD encourages participating jurisdictions and entitlement communities to provide operational funds for CHDOs. Dennis said THE has received operational funds for the past three years and that they have been very much appreciated. She said the support from the City is necessary and THE plans to continue to apply for operational funds in the future. Richman noted that the THE budget projects operational/administrative expenses at $433,000 for this year. Richman asked Dennis to talk a little bit about the sources from which THE will draw its contribution to the budget, the line-item for "applicant contribution of equity." He said he HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 12 of 22 assumed that some of the money would come from developer fees and cash flow from projects, but wanted to know what other sources THE would use for this. Dennis said that THE is a partner agency with United Way and has received a small grant from the Community Foundation of Johnson County for several years. Richman asked for clarification on the $349,000 number in the budget. He said what he had been asking was what are the sources by which THE comes up with that money. Dennis said that money comes from rental income from THE-owned rental units. She said they also receive management fees for the homes they manage through their limited partnership for the tax credit project. Richman clarified that those fees were for homes that THE did not actually own but simply managed and Dennis said that was correct. Dennis said that the $40,000 was requested as a projection of approximately 5% of the total HOME allocation, and that THE was aware that the maximum contribution for CHDO operating expenses could not be above 5%. Hightshoe noted that the total allocation amount was still unknown as HUD has not yet provided an exact dollar figure. There were no further questions regarding the application for operational expenses. The Housing Fellowship: ($682,443 funding request) Dennis said that THE was planning to partner with the UniverCity Program. She said they had been approached to see if they were interested in partnering on this project and were very excited about the opportunity to do so. She said the funds would be used to acquire ten dwellings and rehabilitate them and then put them in service as rental housing. She said the rental housing would be targeted to working families who work in the designated area and desire to be closer to work. Chappell asked if THE would essentially be targeting the same population that the home ownership aspect of the program is targeting. Dennis said the target incomes might be lower for rental than for home ownership, probably between $30,000 and $40,000 annually. Chappell asked if Hightshoe knew what the target incomes for the home ownership program would be. Hightshoe said that if federal funds are involved, the income is capped at 80% of median income (family of four $60,800). Hightshoe believed that for this program they might go above this figure. For this program, a family of four can make up to $69,920. She said the target market is working families with jobs that are within walking distance of the designated areas. Chappell asked if the THF's target group will be solely based on income or if they will also be looking for families that are working in the downtown area. Eastham said that one of the advantages of this partnership is that it brings in the University as a marketing partner, making it possible for THE to look at a different market segment for rental housing. He said he anticipates that THE will look for the same characteristics in renters for this project as the home ownership side is looking for in their homeowners. Dennis noted that THE has renters presently who are employed in the designated areas, and also owns some rental homes there as well. Hart noted for clarification's sake that the housing would not be limited to those working for specific employers and Eastham said that was correct. Dennis said the point of the partnership was to have a good balance of rental and home ownership in the designated areas. She noted that the rehabilitation that will occur will improve areas. Dennis said that generally the use of HOME funds precludes the rental of units to groups of non-related students. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 13 of 22 Zimmermann Smith said that she noticed in the application that THE said that the first consideration will be given to properties in the census tracts where the City is encouraging affordable housing. She asked if THE would limit their projects to those areas. Dennis replied that the UniverCity Program has a designated map and that likely it would be that map that THE would need to follow. Hightshoe said that map does not necessarily match the census tract map for encouraging affordable rental housing, but that the UniverCity map will also be Council approved. Douglas asked if THE was the only partner in this project. Dennis said she believed there would be several and that THE would be just a small part of the larger project. Eastham noted that he did not know if the other partners would be doing rental homes. Dennis addressed the questions concerning lead based paint that were outlined in the staff report by saying that THE has extensive experience in the abatement and mitigation of lead based paint during rehabilitation. Richman noted that there is a developer fee of $271,000 in the project proposal. Richman said that as a percentage of the non-acquisition cost of the project this represented about 35%. To him, this seemed somewhat high for a project that was not a tax credit project. He asked THE to talk a little bit about how that fee was arrived at. Dennis said that a lot of the numbers in their budget were designed to match the underwriting criteria for the Federal Home Loan Bank. Dennis said the figure in the application falls well below what is allowable under that program. Eastham said that in his view the concept of a developer's fee is one that HCDC members have struggled with in the past. He said the best explanation he has is that developer fees for affordable housing are basically advanced profits. Dennis said that THE had a policy in the past wherein it never requested developer fees. She said the result was that THE found itself in a cash flow crunch and then had to request operational funds. Richman said that he did not question that THE spends its developer's fees to do good in the community, but that he wrestles with the concept that the City then does not have the funds to allocate to different projects. He said it was neither a good thing nor a bad thing, simply a fact. Eastham noted that in paying developer's fees to THE the City is allocating the funds for affordable rental housing. Dennis said that THE has six full-time staff people and that the knowledge level required to balance all of the different compliance requirements from all of the different funding sources is one that comes at a cost. She said that the development and management of affordable housing requires skilled personnel. Chappell said that while the developer fee is short of what was allowable by the program Dennis had referred to, he still would like a better understanding at how the figure was arrived at. Dennis said they simply plugged in the numbers that fit in with the Federal Home Loan Bank and that was the number that fell out. Eastham said that the costs of development cannot be met by rental income and must be met by the developer fee structure. The percentages that are set by various funding sources for developer fees are based on regional and national figures. Dennis noted that developer fees are not paid until the completion of the project and that any kind of cost overruns come directly out of the developer fee. Dennis said that in spite of THF's vast experience in the rental market it is always a bit of a gamble in property rehabilitation in that until demolition and construction begins, one does not know what problems one might encounter. Hightshoe said that she called a couple of developers to find out what an allowable developer fee would be in the private market and found that most were reluctant to commit to a percentage HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 14 of 22 without knowing the specifics of a project or the funding source. Upon learning the source of the funds many developers set their developer fee. Zimmermann Smith asked if the developer's fees are then funneled back into their overhead costs and counted as THE contributions for future projects. Dennis said they were. There were no further questions for THE and the Commission thanked them for their participation. Habitat for Humanity: ($190,000 funding request): Mark Patton, Executive Director for Iowa Valley Habitat for Humanity, thanked the Commissioners for taking the time required by this allocation process. He said he would address the points in the staff analysis. Patton said it had been a few years since Habitat had requested funding from HCDC. Patton explained that the $50,000 requested for acquisition costs did not represent the entire cost of acquisition. He said that Habitat would be raising the rest of the money for acquisition privately. Patton said that the strength of Habitat is in their ability to raise and leverage private funds, and that the organization does not rely much on government funding. Patton said that the $4,000/unit developer fee questioned by staff is part of Habitat's first mortgage. He said that they are both the builder and the banker. He said the house cannot be sold to the family at any profit. The family gets a 0%-interest loan for 25 years. If the appraisal shows that there is more money in the home than what it is being sold for, a second mortgage is written. The developer fees, he explained, wrap into the first mortgage. Patton said the homes are sold within a few weeks of being built and there are often call-backs for repairs, utilities that need to be paid, after-the fact landscaping that needs to be done and other construction contingencies. Patton said that the zoning issue referred to in the staff analysis was the result of an illegal subdivision on the part of a previous owner of the property and was being resolved by the seller purchasing the property back from Habitat. Patton said that Habitat has an ongoing struggle to balance the goal of providing safe, decent and affordable housing with design elements preferred by staff. He said additional doors and windows increase costs and lower energy efficiency. He said they do attempt to compromise where possible. Douglas asked Hightshoe for a quick overview of affordable housing design guidelines as he had not heard of them before. She said that the Commission had approved the guidelines in 2006 for all CDBG/HOME assisted housing, and that the idea behind them is to make sure that homes built for affordability still fit in with and are an asset to the surrounding neighborhood. They are basic guidelines and not the requirements outlined for historic districts. The guidelines require two entrances (doors) into the home, a front door facing the street, 15% of the street facing facade must include window or doors, accessibility features as required by the building code for City assisted housing and other basics. Richman asked about the discrepancy of the priority level assigned by the applicant in the application and that assigned by staff. Hightshoe said that under CITY STEPS owner-occupied housing (homeownership assistance) is a medium priority. The applicant classified the project HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 15 of 22 as high priority using the rationale that the project will move people out of rental housing; however the project is for a household to buy a home (homeownership assistance). Patton said the house would likely cost $110,000-$120,000 when completed. There were no further questions and the Commission thanked Patton. The Iowa City Housing Authority/DVIP ($40,000 funding request) Richman noted that $40,000 is significantly less than has been requested for TBRA funds in previous years, and asked Hightshoe if she knew why the funding level was so different. Hightshoe said that this year ICHA is partnering with DVIP to assist four families over two years, whereas in previous years TBRA funds were used to assist 15 to 20 families over two years. Douglas asked if ICHA was still spending down their FY09 and FY10 TBRA funds and Hightshoe said that they were. Richman noted that Hightshoe had indicated that four families were being assisted by the funding request whereas Kristie Fortmann-Doser had indicated that twelve families would be assisted. Fortmann-Doser explained that the transitional housing program that DVIP is putting together received a federal grant that would assist the additional families and that the project was a collaboration between ICHA and DVIP. Richman asked if $40,000 was then one-third of the total project. Fortmann-Doser said it was not; it is to support a specific group out of the whole project. She explained that the grant DVIP received included money to provide staffing, support to provide services and rental and utility assistance. The $40,000 covers four of the twelve families that will be assisted. These families will be victims of domestic violence that have been screened, and will work with DVIP over two years on economic self-sufficiency. Richman asked what the impetus for this new program was. Fortmann-Doser said that victims of domestic violence have needed transitional housing for quite some time but funding was usually targeted for crisis services. Fortmann-Doser said that transitional housing is a very natural next step in order to get victims of domestic violence to a level of sustainability and independence. AARA opened the door for the first time for transitional domestic violence housing in less rural parts of Iowa. Hightshoe noted that ICHA is merely providing financial support (rental assistance); clients will receive services from DVIP. Richman asked if there would be limitations on the number of clients from outside Iowa City who would be receiving these services. Fortmann-Doser said that because of their funding sources, DVIP is required to serve individuals from across the state, but that overwhelmingly their services are used by Johnson County residents. She noted that they could nevertheless limit these particular funds to Iowa City residents if it became a requirement of funding. Hightshoe said that this has sometimes been done with TBRA funds in the past. The Council/HCDC has limited the rental unit be in Iowa City or Johnson County. There were no further questions and the Commission thanked Fortmann-Doser for her participation. Dolphin International LLC: ($584,000 funding reauest) Vijay Bhatt spoke on behalf of Dolphin International . He said that they have 400 units off of Highway 6 across from P&G, formerly Lakeside Apartments. He said that in the past two and a half years since Dolphin took ownership of the property they have made significant changes. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 16 of 22 Originally, the plan was to turn the units into condominiums for affordable home ownership opportunities. However, the downturn in the economy made it impossible for most of their applicants to secure financing. As a result, the focus shifted to providing affordable rental housing. Bhatt said that from a law enforcement and security point of view, a lot of changes were made. He said that they are working with many local organizations to transform the property to a family friendly atmosphere. Bhatt said they have a proven track record of success. Richman said it would be helpful to have a big picture view of the various funding sources, and costs associated with the project as a whole, not just the $584,000 being requested in the application. Bhatt listed a number of improvements that had been made to the buildings, but did not provide dollar amounts. Richman asked Hightshoe to work with Bhatt to provide more detailed breakdown of the project. Bhatt noted that they are using local contractors whenever possible. Drum asked if the condos that were unsold would be turned into rental units. Bhatt said that they already had been converted to furnished rental units for short-term stays and that they have a 65% occupancy rate for those units. Hart asked if any of the units had been purchased and Bhatt said they had not. Richman noted that the proposed affordability term for the project is ten years. He asked if Bhatt would consider a longer affordability term and Bhatt replied he was willing to do whatever he could afford to do. Rafael Crespo noted that Dolphin would be returning the $188,000 in HCDC funds that had been awarded to the project when its goal was home ownership. Richman asked what the rent level would be for efficiency units. Bhatt said they are currently charging $439, which is below the Fair Market Value (FMR). Hightshoe said that if the tenant does not pay their own utilities then the rent is below the FMR. Bhatt said the tenant pays electricity only and that the bill is around $25. Hightshoe said she would check the ICHA utility schedule to make sure the unit was under the FMR. Douglas asked if at this point it was simply a matter or renovating units or if there were still larger structural issues still being addressed. Bhatt said they were renovating. Douglas asked if the plan would be to renovate unit by unit if they did not receive the full allocation and Crespo indicated that they were looking at several options right now. Richman noted that Dolphin had requested a forgivable loan for the project. He said that the pro forma indicated that there will be capacity to repay the loan and he asked if Dolphin would be interested in a loan wherein some repayment to the City was made. Bhatt said that the past two years had demonstrated that the future cannot be foreseen and that it is his policy to under- promise and over-deliver. He said that if things go as expected he would be the first person to want to see the loan repaid. Richman joked that he would actually be the second, as the Commission would be the first. Crespo asked if Richman's analysis was based on a 5% vacancy rate. Richman said he was looking at Dolphin's pro forma which showed cash flow at $30,000-$60,000 per year as time goes on. There were no further questions for Dolphin and the Commission thanked them for participating. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 17 of 22 Chabad Lubavitch of Iowa City: ($23,500 funding request) Hightshoe announced that the City's legal department had determined that there was not a sufficient separation between the living uses of the space and the public portion of the space to allow for funding under Public Facilities. However, the top floor unit that is rented out to students does qualify as an eligible housing activity. Rabbi Avrohom Blesofsky represented Chabad Lubavitch. He said the goal was to improve the energy efficiency of the house. He said the residence is technically a duplex which was built in the early 1900s. He said that sometimes you can almost see the wind blowing inside the home from the east to west windows when the temperatures are cold. He said that the house uses two to three times the amount of energy than is necessary because of such leaks. Blesofsky said the funding request is to help with the costs of insulating the house and to update the furnace to a more energy efficient model. Richman asked if there were separate furnaces for the rental apartment and the rest of the house and Blesofsky said that there were. Drum asked if it was correct then that only the top floor apartment is eligible for funding. Hightshoe said that was correct and that this made the project difficult administratively because the funding can only benefit that unit. Drum said that insulation funded by HCDC could then only be used for that eligible unit; Hightshoe confirmed that was the case. Richman said that the funding then would have to be done on a pro rata basis. Drum noted that the priority was to fund low-income households but that the current renters were all students. Blesofsky asked if it was the case that the second floor apartment that is designated for the rabbi has been eliminated from funding consideration. Hightshoe said that because the apartment is designated to the rabbi as a part of his duties and is not open for rent to the general public it does not meet the eligibility requirements. Richman explained that the amount HCDC could fund due to the eligibility issues would be significantly smaller than the original request of $23,500. Richman said that there are a lot of compliance requirements that go along with HUD funding and he wondered if Blesofsky was comfortable with the possible added expense and work required by HUD for what would be a relatively small amount money. Blesofsky said that he would have to re-evaluate it. He said the third apartment is in the attic which is the only area that already has insulation. He said that in reconsidering, really the only eligible project would be the windows on the third floor and that it is likely other funding could be secured with fewer requirements. Richman said that HCDC is happy to consider the application within the bounds of HUD requirements, but that if upon further consideration Blesofsky determined that he did not wish to proceed with the application it would be great if he could let Hightshoe know as soon as possible. Douglas asked if the student renters were part of the religious community or if the unit was open to anyone. Blesofsky said that the unit was open to anyone. The Commission thanked Blesofsky for his participation. PUBLIC FACILITIES: Extend the Dream Foundation: ($200,000 funding request) HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 18 of 22 Hightshoe said she had been in discussions with EDF regarding the apartment on the third floor of the building. She said that Legal is reviewing it but that the apartment raises issues because of its potential income generation which would affect EDF's ability to pay back funds. She said there is also a CDBG conflict of interest issue that Legal and HUD are reviewing. Richman clarified that the conflict of interest issue would be that the unit is intended to be occupied by the director or a board member of EDF. Hightshoe said that if a director or board member personally benefits from a CDBG funded application then there may be a conflict of interest issue. Jeff Edberg noted that the City has a conflict as well because in order to use the apartment the City requires that the occupant have a business interest in the building. He said that if it cannot be used as a residential unit it can be repurposed for another use. Edberg said EDF is very excited about this application. He said that as the organization grows, the costs are going up for its present space. He said that the space they are looking to purchase is a University property that was beautifully rehabilitated with flood money. It really suits EDF's mission, and is a lot cheaper than their present facility. Edberg said this would go a long way toward making EDF self-sustaining. The grant would allow EDF to get a smaller mortgage; the current rent is about $3,500; the mortgage would be about $2,700. Edberg asked if there were any questions from the Commission. Richman asked what else could be done with an apartment if it could not be rented out. Edberg said that it could just become additional production or office space for micro-businesses. Edberg said the purchase price is $525,000 with $20,000 coming back from the seller to put in a handicap accessible lift on the stairs and to bring the bathroom up to ADA standards. Hightshoe asked if there were any other necessary renovations, and Edberg said there really were not. Chappell asked about the $12,000 realtor costs. Edberg said he is a licensed realtor and he would represent EDF and would donate his fees back to EDF; he said the seller's agent would still receive a Commission. Edberg said he has a seven year old son who is very disabled, but never complains. Edberg said his son is his hero, and that he wants this facility to be around when his son is old enough to need it because Edberg himself will no longer be to be there for him. Douglas asked if the purchase would go forward if EDF did not get the full grant amount. Edberg said that it probably would not go forward if the grant was much less than what was being requested. Richman asked for clarification on Edberg's role in EDF. Edberg said he is the Chairman of the Board for EDF. There were no further questions and the Commission thanked Edberg for his participation. Hightshoe reminded applicants that the time limit was once again five minutes. Domestic Violence Intervention Program ($76,000 funding request) Kristie Fortmann-Doser, Executive Director of DVIP, said that their request is to replace their current handicap accessible ramp. Fortmann-Doser said that it has come to their attention that HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 19 of 22 the ramp has been shifting in contradiction to the foundation of their building. The ramp provides accessibility to two floors of the shelter and surrounds three sides of the building. DVIP has been told that the entire ramp must be removed and rebuilt. In July, DVIP was told that they have about a two year window of opportunity to get the ramp fixed. Drum asked if it was correct that the brick walls would also have to be removed and if that posed any kind of security concern for the facility. Fortmann-Doser said the walls would come down but that she felt visibility would actually improve security. McKay asked what the long-range plan is for this building because it seems as though the building is being rebuilt piecemeal. He asked about the long-term sustainability of the building. Fortmann-Doser said that some of the "piece-mealing" has been strategic on DVIP's part. She said that they are very aware of the funding demands placed on CDBG monies and they consciously try to ask only for funding they really need and cannot secure elsewhere. She said that five years ago an extensive review of the building was done. The review was very positive and provided a list of things that needed to be done and prioritized those over the next five years. Some of those projects were seen by the Commission, and some were funded on other ways. Fortmann-Doser said they are in the process of doing another strategic plan and have established a Facilities Committee on their Board. She said that they hope to extend the life of their current building by creating a transitional housing facility sometime within the next five years. Gatlin asked how many access points there were to the building. Fortmann-Doser said the three ramps provide accessibility to the front and back accesses on the main floor and to an exit in the basement. The accessible living area is on the main floor. Fortmann-Doser said they have been able to raise a little over $10,000 for the project. She said the try to pay attention to what is going on in the community and which agencies are requesting funding. She said it has been quite some time since DVIP has made a funding request at this level, and that this is a project that they have no choice but to do. Mavor's Youth Empowerment Program ($97,237 funding request) Roger Lusala spoke on behalf of this project. He said that MYEP has purchased the old La Casa building and has put in a lot of their own money to complete the first phase of renovations. He said this phase consisted mainly of building compliance issues, such as: installing sidewalks, a new parking lot, and a sprinkler system for fire protection. Lusala said that the building still needs a new roof, new siding, new air conditioning, a new electrical system and the conversion of two gas meters to one. Lusala stated the renovations of the inside of the building have come from their own funds, and that they could have completed the outside work as well if it had not been for the compliance issues (parking lot and sidewalks). Kim Downes, Board President for MYEP, said that the inside of the building has been entirely gutted and reconstructed. She said this facility is going to be a very nice place for families, and that this is the only place that provides after school care for special needs children beyond the ageof7or8. Drum asked how many kids were served by the after school program and Lusala said approximately 30. He said MYEP serves around 150 families. Chappell asked for prioritization of the project. Lusala said the roof was first priority and the siding second. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 20 of 22 There were no further questions and the Commission thanked them for participating. MECCA: ($15,850 funding reauest) Ron Berg represented MECCA's application. Their funding request is to replace the entryway and sidewalk in front of the residential facility, and to replace the carpet. Berg said the entryway and sidewalk are their top priority as they present safety and security concerns. Chappell asked Berg to prioritize. Berg said the carpet is an appearance issue whereas the door and concrete are safety-related and take top priority. There were no further questions and the Commission thanked Berg for participating. Johnson County Extension/Big Brothers Bia Sisters: ($200,000 funding reauest) Gene Mohling, Regional Director for ISU Extension in East-Central Iowa, and Scott Hansen, Executive Director of Big Brothers/Big Sisters, spoke on behalf of this application. Mohling said that ISU Extension serves about 4,000 youth in the Johnson County area and has outgrown their current facility. Big Brothers/Big Sisters serves about 700-800 youth in the area, with the goal of serving 1,000. Mohling said space is a limiting factor at present. They have proposed the building of a 12,000 square foot facility to house all of the staff for youth programs and have begun the process of consulting with an architect. Mohling said that they have decided to put in an application for voluntary annexation by the City of Iowa City. Richman asked what the timing would be for annexation. Mohling said it would take about three months if there are no problems, and that the annexation would have to be adopted by City Council. Mohling said he hoped that the annexation process would be complete around the same time the architect had completed plans. Hightshoe noted that if the project was funded by CDBG then nothing could be done to disturb the ground before July 1, 2010. Chappell asked if the $200,000 request was intended to address the portion of the building that will be used by Big Brothers/Big Sisters. Mohling said they will actually occupy about 20% of the building, so they are actually asking for substantially less than Big Brothers/Big Sisters share in the expense. Mohling said they are hoping for some additional funds from other sources for Big Brothers/Big Sisters. Chappell asked what the "safe room" indicated in the plans was about. Mohling said that has been dropped. Richman asked if Johnson County Extension is a governmental agency. Mohling explained that they are not really governmental in nature but educational; however, they are astand-alone County agency, though they have state staff as well. He said they have been deemed eligible to apply for this funding as they are actually applying through Big Brother/Big Sister. Iowa City Free Medical Clinic: ($97, 975 funding request) Pickup noted that the request is for 100% of the cost of this project, though they do intend to do a capital campaign in the next couple of years to alleviate the need for all of the CDBG funds for rehab. Pickup said that she realized the Towncrest area is being considered for urban renewal and that the clinic would certainly cooperate with the City on any development that might HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 16, 2010 PAGE 21 of 22 happen for the area. Hightshoe pointed out that it could be many years before redevelopment actually took place. Pickup said her estimates are rough, and the application prioritizes the items in order of importance. She assured the Commission that she is aware of the limitations on the availability of funds. McKay asked what the remodeling plans were for the utilization of the space. Pickup said that she believed the space would be used for an education or meeting area rather than a patient area. She said that if access to the garages is gained then that space might open up possibilities for other space. Pickup said that she noticed that healthcare is not addressed in the new CITY STEPS and that she wanted to point out that it is still a very big issue and affects all other areas of stability in people's lives. Richman thanked Pickup for presenting, the last applicant of the night. Hightshoe asked if there were any additional questions or materials the Commission wished to request of applicants prior to adjourning. There were none. Hightshoe said she would be sending out Excel ranking sheets the following day. Richman noted that the next step in the process is for the Commissioners to fill out their ranking sheets and allocation amounts. Hightshoe noted that total allocation amounts are not yet known and will remain up in the air until a number of factors are settled. ADJOURNMENT: McMurray motioned to adjourn. Gatlin seconded. The motion carried 9-0. The meeting was adjourned at 9:03 p.m. Z O _~ O U H Z W J a O W W D ~_ Z O U D Z Q Z O D O U W W O V `- Z ~ Q N Z W Q N X X X ~ X ~ X ~ X X X X ~ X ~ ~ X X N N X ~ ~ X X X X X ~ r N ~ O N O ~ ~ O N a W W X H ~- O N ~ r ~ ~ O O r ~ O O r O N ~ ~- ~ r- O O r ~ r- O O r .- O O .~- ~ ~- O O r O N ~ ~ a W Z ~ Q ~ d U "' Q to O ~ ~ = ~ D D ~ -~ J C7 W Z a J O = H = J W = U_ ~ Q Y ~ U U W m ~ }: ~ ~ ~ Z ~ m Z Q _ V ~ = H Z ~ J ~ ~ V ~ N 3b 6) MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, FEBRUARY 11, 2010 - 11:45 AM PLANNING DEPARTMENT CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Andy Chappell, Andy Douglas, Charles Drum, Holly Hart, Rebecca McMurray, Rachel Zimmerman Smith MEMBERS ABSENT: Jay Gatlin, Michael McKay, Brian Richman STAFF PRESENT: Tracy Hightshoe, Steve Long RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None Call to order: Charlie Drum called the meeting to order at 11:45 a.m. Site Visits to FY11 CDBG/HOME Proposed Project Sites • Johnson County Extension/Big Brothers Big Sisters (JC Fairgrounds) -Gene Mohling provided a tour of the existing site and discussed the proposed building and programs. • MECCA (430 & 438 Southgate) -Shannon Wagner provided a tour of the buildings and discussed the proposed improvements. • Domestic Violence Intervention Program -Chris Krebs provided a tour of the building and discussed the proposed improvements. • Iowa City Free Medical Clinic (2440 Towncrest Dr.) -Sandy Pickup provided a tour of the building and discussed the proposed improvements. Adjournment: MOTION: McMurray moved to adjourn the meeting. Douglas seconded the motion. The motion carried on a vote of 6-0. The meeting was adjourned at 1:10 p.m. Z O ~_ O U H Z W J a O w W D ~_ Z 0 U 0 z Q Z_ D U w W o U r" Z° Q N Z W Q N X X X 0 X ~ X ~ X x x x o x o o x x N N X O O X X X X X ~ N a- ~'- ~- O r N r O r ~-- ` c- r O r N r W~ w N ~ r- O ~ ~- O O N ~ r O r O ~ ~-- O ~ ~- O O N H ~ O O ~ O O O O ~ Q Q' ~. p w Q W U W m Z = ~ ~ ~ Q Q a' Q ~ Q J o = U >- m Z ~ a ~ v Z = ~ ~ ~ z ~ J w Y ? ~ U = ~U Z U O ~ C7 2 ~ ~ 0' N ~ ` N ~ ~ O~ X ~ ~, W ~= N ~~ a~i~ c ~a~~c~ ~QZ ~ z n n n u wg ; YXOZ 3b 7 MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, FEBRUARY 10, 2010 -11:45 AM PLANNING DEPARTMENT CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Andy Chappell, Andy Douglas, Charles Drum, Holly Hart, Brian Richman, Rachel Zimmerman Smith MEMBERS ABSENT: Jay Gatlin, Michael McKay, Rebecca McMurray STAFF PRESENT: Tracy Hightshoe, Steve Long RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None Call to order: Brian Richman called the meeting to order at 11:45 a.m. Site Visits to FY11 CDBG/HOME Proposed Project Sites • Chabad Lubavitch of Iowa City (420 E. Jefferson) - Avroham Blesofsky provided a tour of the building and discussed the proposed improvements. • Extend the Dream Foundation (209 N. Linn St.) -Tom Walz provided a tour of the building and discussed the proposed improvements. • Mayor's Youth Empowerment Program (407 Highland Ct) -Roger Lusala provided a tour of the building and discussed the proposed improvements. • Dolphin International (2401 Hwy 6 E) -Vijay Bhatt provided a tour of the building and discussed the proposed improvements. Adjournment: MOTION: Hart moved to adjourn the meeting. Charlie seconded the motion. The motion carried on a vote of 6-0. The meeting was adjourned at 1:25 p.m. Z O N O V H Z W J a O W W D ~_ Z 0 U 0 Z Q Z 0 D OC U w W o V ~ Z O Q N 0 Z W H H a x x x o x o o x x N N r X O O X X X X X ~ N - ~ O N -- O r- - ~ r O ~- N r ~a W ~ o N r ~ O r ~ O ~ o ~ r ~ O ~ ~ O ~ O ~ O o H ~ O O ~ O O O O ~ Q w ~' O w Q J U W m Z = ~ Q ~ J U_ } m Z J fA 2 ~ O 2 L ~ Z Q ~ J ~ w a ~ ~ ~ ~ F- ~ ~ ~ _ ~ v Z U ~ G O 2 ~ ~ U_ ~ ~ N~ ~ ` ~ ~ ~ ~~ .r W 'C ~ c ~ ~ ~ hN~ca d Q Z o Z II II II II w ~ ~~ Y X O Z 3b 8 MINUTES APPROVED PUBLIC ART ADVISORY COMMITTEE THURSDAY, JANUARY 7, 2010 LOBBY CONFERENCE ROOM -CITY HALL Members Present: Jan Finlayson, Ann Kahn, Terry Robinson, Mark Seabold, Patrick Carney Members Absent: Rick Fosse, DaLayne Williamson Staff Present: Jeff Davidson, Marcia Bollinger Public Present: CALL TO ORDER Seabold called the meeting to order at 3:34 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None CONSIDERATION OF THE MINUTES OF THE JUNE 4 2009 MEETING MOTION: Finlayson moved to approve the minutes; Robinson seconded. The motion passed 5:0. ELECTION OF OFFICERS Bollinger informed PAAC that nominations had to be taken for officers. Positions up for election are chair and vice-chair. Bollinger briefly explained officer duties. Finlayson nominated by Carney for chair; seconded by Seabold. Finlayson elected as chair; 5:0. Williamson nominated by Fosse for vice-chair; seconded by Seabold. Williamson elected as vice-chair contingent on her approval; 5:0. DISCUSSION REGARDING APPROVED FUNDING FOR THE PUBLIC ART PROGRAM Seabold informed Committee that Bollinger and he had attended a September 28~h City Council Work Session. At the Work Session Bollinger and Seabold presented the Public Art Program to Council as an abbreviated program. Seabold and other PAAC members questioned Bollinger about abbreviated program. Fosse explained that the abbreviated art program would have funding for three years, at which point hopefully economic circumstances would allow the art program to resume normal operations. Some questions and discussion amongst Committee members if abbreviated program would get new funds or use already allocated funds. Bollinger responded that the existing carry over of funds is still available. Seabold reminded Committee members that he thought they should focus on lower-cost projects. Bollinger stated that for the most part City Council supports the Public Art Program, and appreciates their approved funding of $10,000 for the Neighborhood Art Project. Seabold reiterated the PAAC's willingness to help out and understanding of the Public Art Advisory Committee Thursday, January 7, 2010 Page 2 of 4 current economic and political climate, but he also strongly pointed out that the Public Art Program should be revisited in the future as political and economic circumstances change. Bollinger informed the Committee what was available: the Neighborhood Art Project has $10,000, a mural project of some kind, a mascot program, and maintenance funds. Davidson elaborated that this money had been budgeted and the Committee has authority over these funds, however, if in the future a special project does arise then the PAAC could certainly request special funds. Seabold and Bollinger discussed a discussion they had with Bounnak Thammavong, a local artist and recent graduate from the University of Iowa Art program. Bounnak wants to serve as a conduit between the City and student artists as well as getting involved with the Public Art Program and PAAC. Seabold suggested that Thammavong would be great to work with and has many contacts. Seabold suggested a trail project, such as Creekside Trail, and finding sponsors such as Hy-Vee or Longfellow. Bollinger informed the Committee that nothing had been displayed on the downtown pad since perhaps last May. Bollinger updated the peninsula pad, explaining that the contract on the art piece there goes until the end of September [Dragon Flight]. Fosse asked what has to be done to work on the downtown showcase pad. Bollinger responded that there has to be a "call for artists" and she would get a draft proposal and send it out to the Committee. The "call for artists" is limited to Iowa artists, including students. Bollinger informed the Committee that Poetry in Public was underway. Bollinger has not received any requests on a possible Tate mural. The Pheasant Hill Park project is still underway and waiting for the ground to soften to continue. The Committee discussed the plinths and mosaic, followed by discussion on art projects in Grant Wood area. Bollinger updated Committee on Grant Wood area including Wetherby splash pad. The Committee discussed Wetherby splash pad. Robinson provided technical information on the splash pad. Bollinger reiterated the point of having positive news and events in the Grant Wood area. Bollinger informed the Committee that Jill Harper [contact for the Pheasant Ridge mosaic project] would be approaching the Grant Wood Neighborhood Association to potentially collaborate or discuss art project options. Henry Harper had also expressed interest in murals; Bollinger and Robinson discussed an east-wall at Mercer as a potential future site for a mural. Robinson reported several brass sculptures were purchased by Terry Trueblood before his passing and the two that are currently installed at the soccer park have been very popular with the children. The other sculptures include a boy and girl playing softball [one pitching and one batting so they go together, perhaps located at Napoleon Park] and a dog with a ball in its mouth [possibly a dog park location]. There will be some type of dedication this spring. Bollinger reported that the sculptures were not purchased by art funds, and the art pieces were not commissioned. Bollinger suggested to the Committee they could discuss if they wanted to reprioritize any budget items. Bollinger updated Committee on Melrose project. Bollinger informed Committee that Poetry in Public submissions would be reviewed around late February. Williamson is on the review committee. Bollinger informed Committee that the art component of Poetry in Public would be pushed again this year; hopefully with more success. Last year, Mary Friedan, Summer of the Arts director offered to display art submissions from the art component of Poetry in Public as part of Artsfest. Bollinger suggested she would contact Lisa Barnes, the new director to pursue a similar Public Art Advisory Committee Thursday, January 7, 2010 Page 3 of 4 opportunity. It was suggested that Barnes be invited to attend a future meeting to further discuss this partnership. Carney asked what we have in storage, regarding putting artwork at the downtown display pad. Bollinger replied the storage has the old fountain from the Ped Mall. Carney asked about Sand Lake art project. Davidson replied the project was being stretched for cash flow purposes. It was expected that art would still be installed at the newly named park "Terry Trueblood Recreation Area" although no specific details about placement of public art was in the plan. Davidson and Bollinger reported that Linn County had approved a public art ordinance program; the program stipulates that any project above $50,000 had to be specifically reviewed by the Board to determine if it would qualify for public art. If so, 1 percent of the project costs must be set aside for public art. Robinson informed Committee about historical markers that had gone up in College Green Park commemorating John Brown taking slaves through Iowa City on their way to freedom. COMMITTEE TIME/UPDATES The regularly scheduled meeting for PAAC will occur on February 4, 2010 ADJOURNMENT Seabold motioned to adjourn; Fosse seconded. Meeting adjourned at 4:27 PM. Minutes submitted by Karl Burhop. a~ ~o ~o O N Ur _N ~ ~ C Q ~ ~ ~ ~ o a~~ ~» ~s~ a~a a~ a~ ... 0 U 0 .; b i~r V ..., .C~ D a b s~ 0 v ~, o V '"~ C ~ ~ N b C ~ ~ ~ ~ ~ o o ~ '-, N .-~ M N ~ ~ ~ ~ ~ N O O O O O [ ~ ~ ~ ~ ~ ~ W ~ .--~ r, ,-~ ,-~ O O O O O C O ~ C C ~ ~ C b ~ ~ x ~ ~ ~ ~ ~ C C~ C~ ~ rn O O C ~ V w C a C C ~ v a•. z d A ti ~ a ~ F b N U X W a~ 0.1 ~ Q >, W ~~coo FINAL/APPROVED POLICE CITIZENS REVIEW BOARD MINUTES -February 17, 2010 CALL TO ORDER: MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Chair Donald King called the meeting to order at 12:02 P.M. Janie Braverman, Joseph Treloar, Vershawn Young None Staff Catherine Pugh and Kellie Tuttle None RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #09-05 EXECUTIVE U3-23-1 U 3b 9 SESSION Motion by Braverman and seconded by Treloar to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0. Open session adjourned at 12:03 P.M. REGULAR SESSION Returned to open session at 12:14 P.M. Motion by Braverman, seconded by Treloar to forward the Public Report as amended for PCRB Complaint #09-05 to City Council. Motion carried, 4/0. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • March 9, 2010, 5:30 P.M., Lobby Conference Rm • April 13, 2010, 5:30 P.M., Lobby Conference Rm • May 11, 2010, 5:30 P.M., Lobby Conference Rm • June 8, 2010, 5:30 P.M., Lobby Conference Rm ADJOURNMENT Motion for adjournment by Braverman and seconded by Young. Motion carried, 4/0. Meeting adjourned at 12:19 P.M. ~~O~C zz~~ro ~ °y~~ ~ ~ ~ ~ ~~~°~ ~ = ~ ~~ c c o. A S p ~~ O C ~~ O ~ y S O o~ ~ ~ ~' z "~ ~. o a y w s ~ d ; , may x ~ -~ ~ ~ ~ ~ ~~ ~z N W w _ N b `/- o ~ ~ ~ z z z z N 3 3 3 3 N ~ ~ ~ i i i -"3 _7S ^ ~ d ~ ~Y ~ ~ n C7 ~ C~ o ~j ,.. O b ~I F~1 N C~J 7~ Cr7 C O POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 p February 17, 2010 0 Vic? _°,~ rn To: City Council ~-~ - 0 ~- Citizen --~ r'% ~~ O Actin Ci Mana er Dale Helling, g ty g = ~' Sam Hargadine, Chief of Police C=s ~ ~ Officer(s) involved in complaint r,,~ u-t From: Police Citizen's Review Board Re: Investigation of PCRB Complaint #09-OS This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #09-OS (the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chief s Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chief s professional expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that ~~ the Police Chief reverse or modify his findings only if these findings are unsupported by substantial evidence", are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Citizen on June 30, 2009. As required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief s Report was completed on September 23, 2009 and was filed with the City Clerk on September 23, 2009. The Board met to consider the Chiefs Report on October 13, November 3, December 11, 2009, January 19, and February 17, 2010. At the October 13, 2009 meeting the Board voted to review the Chief s Report in accordance with Section 8-8-7 (B) (1) (d), "Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation " Page 1 FINDINGS OF FACT On June 29, 2009, at about 11:51 p.m. Officers A and B responded to areport of an ex-boyfriend at the residence who was yelling and threatening the Complainant. The Complainant requested that officers come to the residence and remove the subject. Upon arrival, Officers A and B met with the Complainant and the ex-boy friend, the Citizen. After investigating the incident, the officers determined that the Citizen had assaulted the Complainant, prevented her from summoning police and operated her vehicle without consent. They subsequently arrested the Citizen for Simple Domestic Assault, Obstructing Emergency Communications and Operating a Vehicle without Owner's Consent. The Citizen was taken into custody. The Citizen was upset and immediately complained about the handcuffs, stating that they were on too tight and were hurting him. In response to his complaint, the officers checked the handcuffs on the Citizen. They asked the Citizen to "hold still for a minute" and determined that the handcuffs were on correctly. The Citizen requested to see a doctor and was taken to UIHC Emergency Treatment Center for evaluation and treatmet#~The Citizen was given Ibuprofen for inflammation and soft tissue bruising and for thain. ~ ~ '~.",~ c7 --~ - ALLEGATIONS ~~ ~ ~_~ ~_ Allegation #1: Officer A did not take responsibility for the "safety and protectior~~the~itiz while he was under arrest and in his custody; did not treat him humanely; and sub~cted ~n to unnecessary restraint b~pplying handcuffs too tightly to his wrists. (Violation of Iowa`~ty Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 -Custody of Prisoners) Both Officers A and B stated they were able to put a finger in-between the handcuffs and the Citizens' wrists at the scene. In car audio showed that Officer A made this same statement to the Citizen when he was complaining about how tight the handcuffs were. Officer A checked the handcuffs again when they arrived at the jail and was able to put a finger between the Citizens' wrists and the handcuffs. This is an accepted law enforcement practice to ensure handcuffs are not on too tight. There was no evidence that either Officer A or Officer B failed to take responsibility for the "safety and protection" of the Citizen, failed to treat the Citizen humanely, or subjected him to unnecessary restraint by applying the handcuffs too tightly to his wrists, thus violating of Iowa City Police Rules / Regulations, Section 345.8 -Arrests, and Section 345.09 - Custody of Prisoners. (NOT SUSTAINED) Allegation #2: Officer A did not take responsibility for the "safety and protection" of the Citizen while he was under arrest and in his custody; did not treat him humanely; and subjected him to unnecessary restraint by failing to loosen handcuffs around his wrists in a timely manner after being advised they were too tight. (Violation of Iowa City Police Rules /Regulations, Section 345.8 - Arrests, and Section 345.09 -Custody of Prisoners) Page 2 The Citizen was placed in handcuffs at approximately 12:16 a.m. and began to complain about the handcuffs being placed on too tight. The Citizen made a very distressed moaning type of sound indicating that he was upset prior to complaining about the handcuffs. Officers A and B both checked the handcuffs for proper fit as soon as the Citizen began to complain about them. The Citizen was taken to the Johnson County jail where he again began to complain about the handcuffs being on too tight. Officer A checked the handcuffs on the Citizen again when they amved at the jail and, even though the handcuffs had been properly applied, loosened them for the Citizen. The Citizen requested to be seen by a doctor and was taken to UIHC at about 12:49 a.m. The Citizen was handcuffed for approximately 33 minutes total. The Citizens' handcuffs were checked twice and he was taken to UIHC to receive medical attention, as per his request. There is no evidence that shows that either officer violated Iowa City Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 -Custody of Prisoners (NOT SUSTAINED) Allegation #3: Officer A did not take responsibility for the "safety and protection" of the Citizen while he was under arrest and in his custody; did not treat him humanely; and subjected him to unnecessary restraint by causing inflammation (soft tissue brusin~ and pain in his "carpal area". (Violation of Iowa City Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 - Custody of Prisoners) The Citizen requested to be seen by a doctor and was taken to UIHC at about 12:49 a.m. The Citizen was handcuffed for approximately 33 minutes total. The Citizen was handcuffed in compliance with accepted law enforcement practices to ensure handcuffs are not on too tight. Handcuffs, by their nature, are not comfortable. The Citizens' handcuffs were checked twice and he was taken to UIHC to receive medical attention, as per his request. Even though the Citizen was given Ibuprofen for "inflammation (soft tissue brusin~~ pain in his "carpal area", There is no evidence to suggest that the officers violated Iowa City Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 - Custody of Prisoners. (NOT SUSTAINED) COMMENT The Iowa City Police Citizen's Review Board did examine records and listened to the recording from the police car as part of their investigation into this complaint. N _a c~ ~C.~ 3%. -°~ ..a -r~ ~ .~.-._,~, ~ ~~ ~ ~~ ~ ~~ ~~ _ '~ -~ t,5~ =s Page 3 N :.r~ FINAL/APPROVED POLICE CITIZENS REVIEW BOARD MINUTES -January 19, 2010 3b(10) CALL TO ORDER: Chair Donald King called the meeting to order at 5:25 p.m. MEMBERS PRESENT: Janie Braverman, Joseph Treloar, Vershawn Young MEMBERS ABSENT: None STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle OTHERS PRESENT: Captain Richard Wyss, Officer David Schwindt (5:35pm); and public, Caroline Dietrele (5:39pm) RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #09-04 ADJOURN TO EXECUTIVE SESSION -NAME CLEARING HEARING Officer signed waiver, and no hearing was held. CONSENT CALENDAR Motion by Braverman and seconded by Treloar to adopt the consent calendar as presented or amended. • Minutes of the meeting on 11/03/09 • Minutes of the meeting on 11/18/09 • ICPD General Order 99-10 (Domestic Violence) • ICPD General Order 99-12 (Field Interviews and "Pat-Down" Searches • ICPD P.A.U.L.A. Report -September 2009 • ICPD P.A.U.L.A. Report -October 2009 • ICPD Use of Force Report (June 2009) • ICPD Use of Force Report (July 2009) • ICPD Use of Force Report (August 2009) • ICPD Use of Force Report (September 2009) • ICPD Department Memo #09-41 (August-September 09 Use of Force Review) • ICPD 2008 Pursuit Analysis • Minutes of the meeting on 12/11/09 • ICPD SOG 09-02 (Lineup Procedures) • ICPD SOG 09-03 (Show Up Procedures) • ICPD SOG 09-04 (Juvenile Curfew) • ICPD Quarterly/Summary Report (All Quarters) - IAIR/PCRB, 2009 • ICPD Use of Force Report (October 2009) • ICPD Department Memo #09-43 (October 09 Use of Force Review) • ICPD P.A.U.L.A. Report -November 2009 • ICPD P.A.U.L.A. Report -December 2009 Motion carried, 3/0, Young absent. Braverman inquired what FAA stood for in the Iowa Police Law Analysis & Application (November 2009) section 5, Service Animals, under Policy Consideration on page 6. Wyss said he would have to check and would report back. Braverman had a question regarding Show Up Procedures (SOG 09-03) and Lineup Procedures (SOG 09-02). On the last page of the Lineup procedures there is a PCRB January 19, 2010 Page 2 paragraph regarding the officer not influencing the witness, providing feedback, etc. Braverman had concerns that the same information was not stated on the Show Up procedures. Wyss stated that they are different procedures so the directive may not be the same, but that on page 3 of the Show Up procedures numbers 4 and 8 contained similar information. Wyss will review the two procedures and report back to the Board. SOG 09-04 (Juvenile Curfew), the second paragraph on page 2, Braverman pointed out that it was confusing when you read the first sentence leading into the quotation. She felt that grammatically something needed to be changed so the paragraph reads as a sentence. Also at the top of page 3 there is a reference to the ordinance being attached. Braverman wanted to make it noted that the ordinance was not attached to the review copy and wanted to be sure it was attached to whatever PD was using. Braverman also asked what anon-schedule violation was. Wyss explained that a non-scheduled violation does not have a set amount for a fine and that it is up to the judge's discretion and in this case could not exceed $50. Braverman asked for clarification regarding the monthly Use of Force report for October and the October Use of Force Review in which the monthly report indicated that OC was deployed in two incidents and the Review indicated one occasion. Wyss explained that the Review records the highest level of force for each incident per officer using the example of the monthly report where OC was deployed in two incidents but in one of the incidents a Taser was also discharged so the Taser was recorded on the Review instead of the OC. NEW BUSINESS Discussion of Conflict of Interest -The Board agreed to table this item until the next meeting when all members were present. Braverman stated that one publically asked question regarding Martial Law and if the federal government imposed Martial Law, who would be in charge. Braverman reported that the federal government would be in charge and not the local police department. OLD BUSINESS Community Forum -The Board discussed and suggested changes to the draft summary. Braverman will make the changes and a second draft will be in the February meeting packet. (Legal Counsel left 6:48pm) Service Animal Training -Update on Iowa Police Law Lesson Plan (Nov09) -See consent calendar discussion. Comprehensive Review of PCRB Ordinance By-Laws, SOP's -Braverman passed out an outline of how she thought the review process should happen and asked Board members to go over the ordinance for the February meeting and make a list of suggested changes to discuss. Copies of Braverman's suggestions were also handed out at the meeting. PUBLIC DISCUSSION None. PCRB January 19, 2010 Page 3 BOARD INFORMATION None. STAFF INFORMATION Tuttle announced that Abigail Yoder has resigned from the Board and the vacancy would be announced at the next Council meeting. Deadlines for applications will be Wednesday, February 24, 2010. EXECUTIVE SESSION Motion by Braverman and seconded by Treloar to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, Young absent. Open session adjourned at 7:10 P.M. (Break before executive) REGULAR SESSION Returned to open session at 7:40 P.M. Motion by Braverman, seconded by Treloar to forward the Public Report as amended for PCRB Complaint #09-04 to City Council. Motion carried, 3/0, Young absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • February 9, 2010, 5:30 PM, Lobby Conference Rm • March 9, 2010, 5:30 PM, Lobby Conference Rm • April 13, 2010, 5:30 PM, Lobby Conference Rm • May 11, 2010, 5:30 PM, Lobby Conference Rm ADJOURNMENT Motion for adjournment by Braverman and seconded by Treloar. Motion carried, 3/0, Young absent. Meeting adjourned at 7:42 P.M. O zz~~b 0 0 ~~~ y~~ ~ ~ ~ ~ ~ ~~ ~~~ ~~ oc o~ o -y d ~~ O. C 's s eo ~ o ~ ~ o ~~ y ~ ~ ... a ~ Qo ~ ~o ~ S w C ~ -s ~ ~ m ~ ' ~ ~ as b ~ N w W N o x ~ ~ .. Y y ~ "'~ d ~ ~ ~ z ~' n d o~ ~~ 0 b O n n ~, c 0 POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 January 19, 2010 To: City Council N ° Citizen °~ 0 a Dale Helling, Acting City Manager ~..=.~ ~ .~ Sam Hargadine, Chief of Police ~"~ "' ~°` Officer(s) involved in complaint .,~~~ -v rn ~~ ~ ~ From: Police Citizen's Review Board .-~~, -;- :~'' w Re: Investigation of PCRB Complaint #09-04 r This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #09-04 (the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chief s professional expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence, are "unreasonable, arbitrary or capricious" or are "contrary- to a Police Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Citizen on June 25, 2009. As required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chiefs Report was completed on September 18, 2009 and was filed with the City Clerk on September 18, 2009. The Board met to consider the Chiefs Report on October 13, November 3, December 11, 2009 and January 19, 2010. At the October 13, 2009 meeting the Board voted to review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (a), "on the record with no additional investigation". Page 1 FINDINGS OF FACT On June 19, 2009 the Citizen tried to enter a private party sponsored by Iowa City Night Life at the Industry. Citizen was denied entry by two employees and the bar owner. Citizen refused to leave and the police were called. Officer A arrived and made contact with the Citizen and obtained identification from him. After a check for warrants was negative, Citizen agreed to leave. Prior to Citizen leaving the area, the officer noticed a wrist band on the Citizen, which the officer associated with downtown bars issuing to patrons who drink. The officer then asked the Citizen if he had been drinking and he replied "yes." The officer reestablished contact with the Citizen to assess his level of intoxication, since the Citizen lived quite a distance away, and might attempt to drive. Officer A was then able to determine that Citizen was not intoxicated and Citizen was then allowed to leave. ALLEGATION o © ° Citizen alleles that Officer A harassed him during the incident of June 19~', ~"% w ~~ ~ -~ N , There is no evidence that shows Officer A violated Iowa Code section 708~~ definrtio~of harassment which provides: :~~ -~ ~ ~ ~ 708.7 HARASSMENT. ~ ~ 1. a. A person commits harassment when, with intent to intimidate, anno or alai another person, the person does any of the following: (1) Communicates with another by telephone, telegraph, writing, or via electronic communication without legitimate purpose and in a manner likely to cause the other person annoyance or harm. (2) Places a simulated explosive or simulated incendiary device in or near a building, vehicle, airplane, railroad engine or railroad car, or boat occupied by another person. (3) Orders merchandise or services in the name of another, or to be delivered to another, without the other person's knowledge or consent. (4) Reports or causes to be reported false information to a law enforcement authority implicating another in some criminal activity, knowing that the information is false, or reports the alleged occurrence of a criminal act, knowing the act did not occur. b. A person commits harassment when the person, purposefully and without legitimate purpose, has personal contact with another person, with the intent to threaten, intimidate, or alarm that other person. As used in this section, unless the context otherwise requires, 'personal contact" means an encounter in which two or more people are in visual or physical proximity to each other. "Personal contact" does not require a physical touching or oral communication, although it may include these types of contacts. The officer had reason to believe that the Citizen may have been drinking and could possibly be driving and therefore reinitiated contact after releasing him. According to the Citizen and witnesses, the Citizen did not stop for questioning by the officer and Officer A had to follow him to get him to stop. After determining that the Citizen was not intoxicated, Officer A allowed the Citizen to leave. The Citizen did not show up for scheduled interviews with investigators and none of the witnesses listed by the Citizen could corroborate any police harassment. NOT SUSTAINED Page 2 COMMENT While the Citizen may not have been harassed under the definition of the Iowa Code, the Citizen felt he had been harassed because he was stopped, then let go, and then stopped a second time. Had the officer stopped him and completed his investigation in a single stop, the Citizen would not have felt harassed. The PCRB feels it's important that the officers behave in a way that the citizens don't feel harassed and that this particular agitation could have been avoided. N 0 ~~ ~ ~ .~ ~ c-~ -~ ~ ~ --~ ~ ~ ~ -v ~ p ~ ., ~ w Page 3 3b 11 MINUTES APPROVED IOWA CITY BOARD OF ADJUSTMENT FEBRUARY 10, 2010 - 5:00 PM EMMA J. HARVAT HALL MEMBERS PRESENT: Robert Anderson, Barbara Eckstein, Will Jennings, Le Ann Tyson MEMBERS EXCUSED: Caroline Sheerin STAFF PRESENT: Sarah Walz, Sara Greenwood Hektoen OTHERS PRESENT: Mike Streb RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order by Vice-Chair Barbara Eckstein at 5:00 p.m. An opening statement was read by Eckstein outlining the role and purpose of the Board and the procedures governing the proceedings. ROLL CALL: Anderson, Eckstein, Jennings and Tyson were present. CONSIDERATION OF THE MINUTES FOR JANUARY 13T" 2010: Anderson offered two typographical changes to the minutes. Eckstein offered three typographical changes. Tyson motioned to approve the minutes as amended. Anderson seconded. The motion carried 4-0 (Sheerin absent). Iowa City Board of Adjustment February 10, 2010 Page 2 of 7 SPECIAL EXCEPTIONS: EXC09-00009: Discussion of an application submitted by Ace Auto Recyclers to amend the requirement of a previously approved special exception for a salvage yard in the Heavy Industrial (I-2) zone at 2752 South Riverside Drive, to allow a waiver of the solid fencing requirements along the north, south, and east sides of the property. Eckstein said that she would like to entertain a motion to defer the special exception application for Ace Auto Recyclers. Anderson asked if it would be appropriate to ask if any of the Board members in attendance at last month's meeting had changed their minds upon further consideration of the case. Greenwood Hektoen said she believed that substantive discussion should be avoided as the applicant has requested a deferral. Walz said that would be an appropriate discussion to have in the future. Eckstein asked if it was correct that the applicant had requested a deferral because all five of the members of the Board would not be present at this meeting, as was the case at the last meeting, and a vote of only two members would mean denial of the application. Walz said that was correct. Jennings moved to defer EXC09-00009 until the March 10th meeting. Tyson seconded. The motion carried 4-0 (Sheerin absent). EXC09-00010: Discussion of an application by Regina High School for a special exception to allow the expansion of a general education facility in the Low Density Single Family Residential (RS-5) zone at 2150 Rochester Avenue. Walz said that Regina is seeking a special exception to expand general education use. Walz said that in this particular case, Regina wishes to replace an existing press box with a new one. She said that typically an expansion that small would not require a special exception; however, the original press box was built a long time ago without the necessary special exception and without a building permit. As a result, the expansion of the press box is considered a "new" building and, because it is more than 500 square feet, it is subject to the special exception process. Walz said that in the scope of a campus as large as Regina's, this is a relatively small facility. She said the structure is associated with high school athletics; such uses are commonly associated with high school sites. Walz said that compatibility with adjacent uses is the really critical matter involved in this special exception. She said that this is not a facility that will generate additional traffic necessarily, as it is a building that already exists on the site that is simply being expanded. Walz said that the applicant had not provided a site plan that showed a setback distance; however, measuring from aerial views staff could tell that the established setback was Iowa City Board of Adjustment February 10, 2010 Page 3 of 7 approximately 80-90 feet. She said that staff recommends that the setback be required to be no less than 70 feet in order to maximize the distance between the press box use and the adjacent residential uses. Walz noted that the active side of the press box faces toward the baseball field and away from the residential zone, as do the loudspeakers. As a result; most of the activity associated with the press box will be projected away from the adjacent residential uses. Walz said that the full set of specific criteria that would be in effect if Regina were attempting to build a school or a large facility on the site did not apply to the rebuilding of this small press box. Walz went over the general standards. She said the expansion is modest in size and is not generating additional traffic to the site; it faces away from the residential area and will not alter the sound or lighting of the baseball facility; therefore, it is not detrimental to, nor does it endanger the public health, safety, comfort or general welfare. The use would not be injurious to the use and enjoyment of property in the immediate vicinity and would not substantially diminish or impair property values in the neighborhood for those same reasons. Walz said that the proposed press box is replacing an existing press box, which has operated on the site for some time without apparent issue. Walz said that the normal and orderly development or improvement of surrounding properties would not be impeded for those same reasons. Walz said that all required utilities and access roads are already in place at Regina. Staff does not feel that ingress or egress are a problem that will result from this particular use; although Walz noted that future expansion of the high school facility could result in ingress/egress issues-this was noted in the staff report. The specific proposed exception does conform to all other applicable regulations and standards of the zone, and will be verified by the building official at the time of permitting. The Comprehensive Plan shows Regina as an institutional use on this site, so the press box does comply with the Comprehensive Plan. Staff recommends that EXC09-00010, a special exception for the expansion of a general educational facility to construct atwo-story 16 x 22'/2 accessory building in the Low Density Single-Family Residential (RS-5) zone at 2105 Rochester Avenue, be approved subject to the following: 1) Substantial compliance with the plans and elevations submitted with this application; and 2) A minimum 70-foot setback from adjacent residential properties. Eckstein invited questions for staff. Jennings asked if he was correct in understanding that the proposed structure would replace the existing structure, not be an addition to the current structure. Walz said that was correct. Jennings asked if there were any concerns about the fact that the structure is doubling in size. Walz said that the size of the structure was still not large enough to raise concerns for staff. He noted that the structure is referred to throughout the staff report as a press box; however, the increased size may make it more appropriately called a storage structure. Greenwood Hektoen said that it might be a distinction without a difference in that it did not really matter whether it was a storage unit or a press box. Walz said that she believed the principal use that would be of concern to neighbors would be the press box aspect of the structure as it would generate noise and be the most active aspect of the use. Jennings said that once the building is there it could become a concession stand or any number of things that could be of concern to Iowa City Board of Adjustment February 10, 2010 Page 4 of 7 neighbors. He said that neighbors may not want to be subjected to the smell of popcorn or hot dogs, or the trash that could be generated from a concession stand. Walz said that was true, but that the open part of the building faces the baseball field. She said that if the plans had the opening on the residential side of the building, staff would have a concern about that. Jennings said that his question was that the Board may wish to approve a press box/storage unit but may not wish to approve any conceivable future use, such as a concession stand cut out on the residential side of the building. Walz said the Board could place additional conditions on the structure if they thought this was appropriate. She said that if the Board articulated in its findings of fact that the uses all faced away from the residential neighborhood, then that could also serve as a prohibition from uses facing the neighborhood in the future. She noted that it has been the case in the past that a building with a special exception has been altered years down the road, a neighbor complains, staff finds support in the findings of fact for disallowing such a change, and the owner is asked to remedy the situation. Jennings said his main concern is in defining the use through the building's name; if it is a press box/storage facility then call it that. Walz said that it might be most appropriate to refer to it as an accessory building, as the use might change over the years. Greenwood Hektoen noted that the staff recommendation does not call the building a press box; rather, it refers to the structure as a "two-story 16 x 22 '/2 foot accessory building." Jennings noted that it is referred to as a press box in different places in the report. Eckstein said that the staff report speaks of the close vicinity of Hickory Hill Park to the proposed structure. She asked if the zoning code speaks to the rights of park users in a way that might be relevant to the Board's decision. Walz said that the code does not explicitly address that issue, but the Board could certainly consider the impact of the proposed use on the adjacent park. Greenwood Hektoen said that zoning rights generally involve parties with ownership interests. She said visitors to properties are not usually considered by the code as having vested interests. Eckstein asked if the City then would be the protector of the park and its uses, as it is the owner of the property. Walz said that was correct, but that she could think of circumstances in the special exception process where the impact on a park or other surrounding neighborhood could be a factor. Eckstein asked if it would be appropriate for the Board to reiterate staff's suggestion that another access point to the Regina campus would be wise at some point in the future. Greenwood Hektoen and Walz said that leaving the suggestion as a part of the staff report would be more appropriate. Greenwood Hektoen said it could be worked in as part of a finding of fact. Walz said it was included in the staff report as a way of reminding the applicant as well as the staff itself about the issue if and when an application is made in the future that involves the expansion of Regina. Eckstein opened the public hearing. Mike Streb, member of the Building and Grounds Committee of the Regina Board of Education, said he has been working with the Regina booster club. He said it is the booster club's desire to have a more suitable press box for the baseball field. He said that the staff report was very thorough and that he had very little to add to it. He said that to have a press box, a second level is required, and it is only logical to use that space underneath for storage of mowing and baseball equipment. He said the concession stand is up at the main building; a situation that is working fine. He said there need not be concerns about the facility being converted to a Iowa City Board of Adjustment February 10, 2010 Page 5 of 7 concession stand as it would not be workable for that use. He said he appreciated staff's help in the matter. Tyson asked where the concession stand is. Streb explained that it is up at the main building, and that a lot of people put their lawn chairs on the hill near the concession stand east of the baseball field. Jennings noted that he was not specifically concerned about a concession stand per se, but that the doubling of square footage could leave the use open-ended. Streb said that his understanding from talking to the baseball coaches is that the current quarters are pretty cramped. He said that because the current building is totally non-compliant there is no good way to fix what is there. Streb said he thinks the thought was that if a whole new building must be built, additional space should be factored in. Eckstein invited comments or questions from the Board. Anderson noted a discrepancy in the application number as listed in the staff report. Eckstein closed the public hearing. Tyson motioned to approve EXC09-00010, a special exception for the expansion of a general educational facility to construct atwo-story 16 x 22 '/z accessory building in the Low Density Single-Family Residential (RS-5) zone at 2105 Rochester Avenue, subject to the following: 1) Substantial compliance with the plans and elevations submitted with this application; and 2) A minimum 70-foot setback from adjacent residential properties. Anderson seconded. Eckstein invited findings of fact. Jennings found that the structure is compatible with adjacent uses as there is a similar use already present on the property. The new facility expansion will not generate any additional traffic, noise or other disruption for the neighborhood. Its use is governed under city statute in terms of noise and other criteria. The structure is modest in size, and will be set back no less than 70 feet from the adjacent residential property. Its primary uses face away from the residential property, and will not increase the use of the site, nor alter the sound or lighting of the baseball field. Jennings said that adequate utilities, access roads and drainage facilities are already in place for the high school. Jennings said that adequate measures have been taken regarding ingress and egress. He noted that there are unrelated ongoing traffic issues with the Regina campus that should remain at the forefront of any future proposed changes or expansions. Anderson said he had no additional findings. Eckstein noted that the new building will replace the current structure and the current structure will be removed. Iowa City Board of Adjustment February 10, 2010 Page 6 of 7 A vote was taken and the motion carried 4-0 (Sheerin absent). OTHER: Jennings proposed that the Board's regular meeting time be moved to 5:15 p.m. as his work schedule makes the 5:00 time difficult. Anderson said that 5:30 would be preferable for him. Tyson asked what the history is behind the 5:00 meeting time. Walz said that the meeting times can be moved to accommodate the schedules of current board/commission members. Eckstein said that 5:15 would be better for her. The Commission agreed to schedule the next meeting for 5:15 p.m. ADJOURNMENT: Jennings motioned to adjourn. Anderson seconded. A vote was taken and the motion carried 4-0 (Sheerin absent). The meeting adjourned at 5:39 p.m. C Q 0 i M~ W N L O V A~ W V Q a~ s ++ 0 N O M O O O~ O~ N M X X K 0 X N f = ~ 0 x /~ VI N ~ N M - i ~ ~ ~ ~. 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