HomeMy WebLinkAbout2010-04-01 Info Packet~ i
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
April 1, 2010
APRIL 5 WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Associate Planner: April 5 joint meeting with the Historic
Preservation Commission regarding Energy Efficiency and the new Historic
Preservation Guidelines
IP3 Memorandum from the Chief of Police: 21 only Bar Entry and House Parties
IP4 Memorandum from the Superintendent of the Water Division: Drinking Water Fluoridation
IP5 Memorandum from the Director of Finance: Debt Service Levy Policy
IP6 Memorandum from the Management Analyst: Budget to Actual Comparison for the Six
Months Ended December 31, 2009
IP7 Memorandum from Mayor Hayek: April 9 Search Firm Interviews [letter from the City Clerk
included)
IP8 Summary of Pending Work Session Issues
MISCELLANEOUS
IP9 Memorandum from Police Captain Wyss to the Chief of Police: January -February 2010
Use of Force Review
IP10 Census 2010 Phase 1 Report
IP11 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
Memorandum from City Clerk: Agenda for Friday Interviews [Distributed at 4/6 formal
meeting]
DRAFT MINUTES
IP12 Board of Adjustment: March 10, 2010
IP13 Planning and Zoning Commission: March 18, 2010
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
April 1, 2010
APRIL 5 WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Assoc to Planner: April 5 joint m eting with the Historic
Preservation Commission re rding Energy Efficiency and the new Historic
Preservation Guidelines
IP3 Memorandum from the Chief of Police: only Bar Entry a House Parties
IP4 Memorandum from the Superintendent of the ater Divisio :Drinking Water Fluoridation
IP5 Memorandum from the Director of Finance: Deb Servic Levy Policy
IP6 Memorandum from the Management Analyst: Bu a to Actual Comparison for the Six
Months Ended December 31, 2009
IP7 Memorandum from Mayor Hayek: April 9 Search F rm terviews [letter from the City Clerk
included]
IP8 Summary of Pending Work Session Issues
MISCELLA~dEOUS
IP9 Memorandum from Police Captain Wyss tot e Chief of Police: Jan ry -February 2010
Use of Force Review
IP10 Census 2010 Phase 1 Report
IP11 Memorandum from the Director of Publi Works and the Director of Plannin and Community
Development: Update: Flood-relate activities
DRAFT MINUTES
IP12 Board of Adjustment: March 10 2010
IP13 Planning and Zoning Commi ion: March 18, 2010
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` ""'®'"~ City Council Meeting Schedule and 04-01-10
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CITY OF IOWA CITY Work Session Agendas Ip~
www.icgov.org _
• MONDAY, APRIL 5 Emma J. Harvat Hall
6:30p Regular Work Session
• Joint Meeting with Historic Preservation Commission
Energy Efficiency/Green Issues [IP#2]
• Council Appointments
• Agenda Items
^ Neighborhood Enforcement re: House Parties (IP#3]
• Fluoridation of Water (IP#4]
• Debt Service Levy Policy [IP#5]
• Mid-Year Budget Status Report (IP#6]
^ Process for Interview of Search Firms (IP#7]
^ Information Packet Discussion (Mar 25 & Apr 1]
^ Council Time
^ Budget Priorities
• Summary of Pending Work Session Issues (IP#8]
• Upcoming Community Events/Council Invitations
^ Discussion of Meeting Schedules
• TUESDAY, APRIL 6 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• FRIDAY, APRIL 9 Emma J. Harvat Hall
8:OOa-5:OOp Special Council Work Session (City Manager Search -Recruitment firm interviews)
• MONDAY, APRIL 26 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, APRIL 27 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, MAY 10 Emma J. Harvat Hall
TBD Special Work Session
Special Formal (Continue Work Session if necessary)
• MONDAY, MAY 31
Memorial Day Holiday -City Offices Closed
• TUESDAY, JUNE 1 Emma J. Harvat Hall
TBD Special Work Session
Regular Formal (Continue Work Session if necessary)
• MONDAY, JUNE 14 Emma J. Harvat Hall
6:30p Regular Work Session
1 = 1
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,~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas March 31, Zo,o
www.icgov.org
• TUESDAY, JUNE 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, JULY 5
Independence Day Holiday -City Offices Closed
• MONDAY, JULY 12 Emma J. Harvat Hall
TBD Special Work Session
Special Formal Council Meeting (Continue Work Session if necessary)
• MONDAY, AUGUST 16 Emma J. Harvat Hall
6:30p ~ Regular Work Session
• TUESDAY, AUGUST 17 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, AUGUST 30 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, AUGUST 31 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
2010 Census -Iowa City 1Vloves ~'o~ward When .You Send It Back
www.icgov.org/census
City of Iowa City 1P2
MEMORANDUM
Date: March 31, 2010
To: City Council
From: Christina Kuecker, Associate Planner ~j~'~
RE: April 5 joint meeting with the Historic Preservation Commission regarding Energy
Efficiency and the new Historic Preservation Guidelines
During the discussion of the Northside Historic District last year, some issues were raised
about how energy efficiency and green building practices can be incorporated and
implemented into historic buildings. At this time, the Historic Preservation Commission
(HPC) was in the process of updating the Historic Preservation Guidelines and Council
requested a joint meeting with the HPC once the draft was completed to discuss this
issue.
A misconception that some people have about Historic Preservation is that it is counter to
the growing desire for increased energy efficiency and green building practices. It is true
that there are some modern materials and techniques that are not appropriate for historic
buildings; however, there are many green practices that are appropriate or that are
inherent in historic buildings.
Historic preservation places an emphasis on the use of natural, durable, renewable
materials; rather than synthetic materials. Preservation also places an emphasis on repair
and reuse rather than replacement, which puts an emphasis on local labor, supporting our
local economy. These are all inherently green practices. The greenest building is one
that is already standing. The energy and resources that went into building that building
are already spent. To build a new building or to change out portions of a new building
requires new energy and resources to be spent to create the new materials.
One important aspect of Historic Preservation is that the historic structures will continue to
last for future generations. As buildings change over time, it is important for these
changes to withstand the test of time. The materials used to construct the historic
structures have already lasted for a long time, thus the emphasis on similar materials -
natural, durable, renewable materials. These materials have proven to withstand the wear
and tear of many, many years of use, where some newer technologies and synthetic
materials have not.
Often the solution to energy leaks in an older home are simpler than imagined. In order to
educate historic property owners about possible solutions, the HPC has created a section
in the draft Historic Preservation Guidelines about Energy Efficiency. A copy of these
pages are attached These pages list simple changes, many of which do not require
historic review, that a property owner can do to their building to address energy usage. It
is difficult to generalize the possible solutions to energy usage within every building, which
is why the Historic Preservation Commission recommends for each property owner to get
an energy audit, from either MidAmerican Energy or a private energy auditor before
making changes in the name of energy efficiency. A private energy auditor may use
either a blower door test or an infrared heat camera to pinpoint problem areas.
March 31, 2010
Page 2
Although the HPC feels that many small projects to address energy efficiency will make a
big impact on a property, they recommend that if anyone has a reasonable proposal, it
should be brought to the Commission for review and discussion. Technologies are
constantly changing and the HPC cannot keep on top of these innovations without help
from the public.
One of the objectives of the HPC is to educate the public about Historic Preservation
issues including those related to energy efficiency. This has been done through public
forums, teaming with Friends of Historic Preservation to host information meetings and
how-to sessions, and providing resources and ideas to property owners as they begin
projects.
The Historic Preservation Commission and staff will attend your April 5 work session to
discuss in more detail.
Resources for further reading:
http~//www nps qov/hps/tps/briefs/brief03.htm "Conserving energy in historic buildings"
http~//www nps qov/history/hps/tps/weather/index.html "Weatherizing and improving the
energy efficiency of historic buildings"
http~//www preservationnation.orq/issues/sustainability/ "Sustainabitity and Historic
Preservation"
http~//www preservationnation.orq/issues/weatherization/ "Weatherization Guide for Older
and Historic Buildings"
Cc: Dale Helling
Jeff Davidson
Bob Miklo
Historic Preservation Commission
Iowa City Historic Preservation Handbook
4.4 Energy Efficiency
Often the solution to energy leaks in an older home are simpler than imagined. A misconception
that some people have about Historic Preservation is that it is counter to the growing desire for
increased energy efficiency and green building practices. However, there are many green
practices that are appropriate or that are inherent in historic buildings. Many of the suggestions
listed below do not require historic review, but the small steps outlined can make a big difference
in cutting energy loss in an older home. The Commission also encourages new innovations and
ideas be brought to their attention for discussion and research as technologies change.
Start with an energy audit. Audits
can help pinpoint problem areas
and measure energy savings. In a
historic house, it is important to hire
a professional who's well
acquainted with the idiosyncrasies
of older homes. Your local energy
company may also conduct
complimentary energy audits. The
audit should be done in the late fall
or winter and may include a Blower
a -Door Test or an infrared camera
evaluation. During a Blower Door
test your auditor will mount a fan on
~~, an exterior door frame to pull air out
of the house and determine how
~ airtight the home really is.
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Make sure fireplace dampers,
dryer vents, and bathroom
fans are open only during
use. An open damper can let
as much as eight percent of the
heat in your house escape.
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Use light paint colors for your ,f~
house's exterior. Lighter colors {~ ' -
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Decorate for cold-weather
efficiency. Use lined
draperies, working shutters,
and insulated window shades
to significantly cut heat loss.
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Check your heating system. Have
your furnace serviced for maximum
efficiency. Bleed radiators and clean
forced-air registers to ensure proper
operation. Change furnace filters
monthly or as recommended by the
manufacturer.
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18
Iowa City Historic Preservation Handbook
In summer, open the windows
and use fans and
dehumidifiers, which consume
less energy than air-conditioning.
Many old houses were designed
with good cross-ventilation; take
advantage of your home's layout.
Insulate the attic, basement, and
crawl space. About 20% of energy
costs come from heat loss in those
areas. Inadequate insulation
results in heat loss, and forces your
furnace to work overtime. Make
certain the attic hatch is as well
insulated as the attic floor.
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Plant trees and other landscaping.
Evergreen trees on the north and
west sides of your house can block
winter winds, and leafy trees on the
south and west provide shade from
the summer sun. It may be possible
to use old photos to match the
historic landscaping of your house.
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Keep original windows intact.
.Older windows perform extremely
well when properly maintained.
Don't replace -repair! Seal gaps
with caulk, apply new glazing
compound, replace broken panes,
repair loose wood parts, and install
weather stripping. You'll reduce
landfill waste and the demand for
vinyl, anon-biodegradable material
that gives off toxic byproducts
when made.
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Install a programmable .~-'_,p."
thermostat to keep your house '
warm when you are home, but
cooler when no one's there. .-
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Insulate ductwork and hot water
pipes travelling through cool
_- spaces. Caulk holes around mail
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Keep doors airtight by
weather stripping, caulking,
and painting them regularly.
Reuse old materials, such as
brick, stone, glass, and slate when
making home improvements. This
prevents these materials from
ending up in the landfill and does
not require the resources to
harvest or produce new materials.
Make a visit to the Salvage Barn at
the Iowa City Landfill to find
reusable materials of every sort.
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19
Previously distributed 3f 23 agenda packet
Memorandum
TO: Mayor Hayek and City Coun '
FROM: Chief Sam Hargadine
RE: 21 only Bar Entry and House Parties
DATE: March 17, 2010
IP3
In response to your request for information regarding policing neighborhood parties should the
21 Only -Bar Entry ordinance pass the following measures should be implemented:
Neighborhood Patrols
Patrol watches will be instructed to increase patrols in the neighborhoods and be alert to the
presence of house parties which are occurring in their beat. The Department will utilize separate
grant funding sources to supplement the patrol watches with officers specifically tasked to
address party issues.
Code Compliance Process
Currently, the Police Department collaborates with the Housing Inspection Services Department
to address violations of City and State code as they apply to conduct occurring at rental
properties. This includes regulating numbers of persons on premises, requiring residents to
enlist the assistance of the Police Department to regulate behavior, and addressing certain
alcohol-related conduct in residences which have been subject to code compliance settlement
meetings. This tool has been quite effective in regulating activity at certain premises.
Collaboration with the University of Iowa Administration and UI's Department of Public
Safety
It is typically the sophomore class and above that is allowed to live off campus in residential
neighborhoods. More emphasis will be placed on education and expected conduct while living
"off campus". The police department has been collaborating with the Dean of Students and
Student Conduct Office over ways to improve communication between the ICPD and University
regarding student behavior while off campus. The University is particularly interested in
knowing about "Disorderly House" violations that involve UI students.
The University of Iowa DPS is hiring more police officers with the specific intent of placing them
downtown to assist ICPD. This comes as a direct result of meetings with the Provost's Office,
ICPD and Former Mayor Bailey. An expected result will be that ICPD will not have to fund as
many overtime officers to supplement the downtown patrol units already assigned to that beat.
Exceptions would be home football weekends.
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~^Y,I~.®~~, CITY OF IOWA CITY IP4
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Date: March 31, 2010
To: City Council
From: Ed Moreno
Re: Drinking Water Fluoridation
As you are aware, the Water Division has received questions and requests for information about
water fluoridation. I have answered all of the questions with regard to our water system and
made referrals to Dr. Steven Levy with the University of Iowa Dental College for current
research on the fluoride use. As a summary of the responses I offer you the following
background information:
• According to Iowa Department of Public Health (IDPH) records, fluoride has been
added to Iowa City's drinking water since 1953, which is before the water utility was
purchased from a private company around 1961.
• The average concentration of fluoride in our drinking water is 1.0 parts per million
(ppm). The normal level of fluoride in the raw water (alluvial wells) is comparable to
the Iowa River at approximately 0.25 ppm.
• The Environmental Protection Agency/Iowa Department of Natural Resources
(USEPA/IDNR) Safe Drinking Water Act limit for fluoride is 4.0 mg/L.
• The fluoride compound used in Iowa City drinking water is hydrofluosilicic acid. For
the past three years it has come from Solvay Fluorides out of Houston, Tx.
• The average cost to add fluoride to Iowa City's drinking water was about $0.29 per
customer per year for the past two years.
The fluoride we use is required per the Iowa Department of Natural Resources (IDNR) Chapter
42, Section 42.4(3)"b", to be certified and in compliance with the National Sanitation Foundation
(NSF)/American National Standard Institute (ANSI) 60 for use in an municipal water system for
human consumption. It also complies, along with other chemicals used in our treatment
process, with the American Water Works Association (AWWA) Standard B703-00 for use in a
municipal water system.
I requested letters from Douglas E. Beardsley, MPH, CPHA, who is the Director of the Johnson
County Health Department, Bob Russell, DDS, MPH, who is the State Public Health Dental
Director, and Steven Levy, DDS, MPH, who is the Wright-Bush-Shreves Professor of Research,
and Director of the Dental Public Health Department of Preventive and Community Dentistry for
the University of Iowa regarding concerns recently presented about water fluoridation. I have
attached their responses to this memo. In summary, they support continued fluoridation of the
City's drinking water for the following reasons:
Water fluoridation is the most efficient and cost-effective way to prevent dental caries
(cavities), and it currently benefits nearly 200 million Americans.
A Centers for Disease Control and Prevention (CDC) health economist recently
estimated that at $0.40 per person, per year and a 15-year total of $4.92 will prevent
approximately $310.74 of dental treatment costs for fillings. Fluoridation continues to be
effective in reducing tooth decay by 20-40%.
March 31, 2010
Page 2
• The safety of community fluoridation continues to be reaffirmed in every major review,
including the recent (2006) report from the National Research Council of the National
Academy of Sciences.
• Drinking water fluoridation benefits residents of all ages, including reducing cavities on
the roots of teeth in middle-aged adults and the elderly.
• The benefits of water fluoridation, provided at optimal levels, is particularly pronounced
in lower-income populations who generally have less access to comprehensive dental
care.
• The CDC named community water fluoridation one of the most important public health
achievements of the 20th century.
Iowa City's drinking water has a fluoride level that is set at 1.0 ppm as per Environmental
Protection Agency (EPA) and the Iowa Department of Public Health (IDPH) standards. This
level is constantly monitored with other treatment processes twenty four hours per day, seven
days per week by city staff persons that are certified by the State of Iowa as Water Treatment
Plant Operators.
There have been no known incidents of illness or other adverse reactions in Iowa City related to
ingestion of municipal water, which is treated as per the EPA/IDPH standards for fluoride.
The Iowa City Water Division is committed to providing potable water that is of the highest
quality and meets all applicable regulations. We are governed by the USEPA, IDNR and the
IDPH. We apply fluoride in a safe, effective, and reliable manner that includes monitoring and
control of fluoride levels within limits mandated by State and Federal laws.
We will continue to look to the USEPA to be a lead role to regulate drinking water quality. And
as it is our responsibility to provide safe water for the public health of our community, we will
monitor closely when the USEPA will be reviewing the fluoride water quality standards in the
future.
If you have any other questions or comments regarding this subject or any other about the City's
drinking water I will be at the April 5th work session.
CC: Dale Helling
Rick Fosse
o ns~
PUBLIC HEALTH
Douglas Beardsley, MPH, CPHA
Director
Promoting Health, Preventing Harm.
February 22, 2010
Edward A. Moreno, Water Supei4ntendent
City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
Re: Water Fluoridation -Iowa City
Dear Mr. Moreno:
Thank you for contacting me about the issue of fluoridation of the City's water supply. I welcome
this opportunity to comment. It is important for all programs and initiatives to be evaluated on a
regular basis to ensure thew effectiveness and that they adhere to the latest in scientific
understanding.
After reviewing past and recent research, other scientific literature, and consultation with dental
experts, I strongly support the contirn~ation of fluoridating municipal water as an effective and
efficient public health prevention initiative. Water fluoridation (to optimal levels) has shown to be
effective in reducing tooth decay by 20 - 40%. The effect is particularly pronounced in lower-
income populations who generally have less access to comprehensive dental care. Despite the
widely-available array of fluoride toothpastes and other dental-care products, tooth decay persists as
a serious public healti~ problem. Fluoridation is a major tool to address this concern.
As stated earlier, I welcome the questions that are brought up concerning any public health or other
government program intended to improve a cormnunity's quality of life. These programs and
interventions should have a sound scientific basis on which to stand. Challenges to these programs,
and the claims they make, should also be based on sound scientific principles and undergo the same
scrutiny. In reviewing the reasons given to discontinue fluoridation of the water supply, some of the
reasons take data out of context, some are misinterpretations of data and others simply have no data
or scientific basis to support them. When evaluating information on this or other topics, I try to
answer the following questions. Is this a sound scientific theory? Was the information generated
following the scientific process? Has this information been subjected to peer review?
I appreciate this opportunity to continent and would be happy to discuss this topic in more detail if
further study is required.
Sincerely, (~(~
~~
Douglas E. Beardsley, MPH, CPHA
Director, Johnson County Public Health
655 S. DUBUQUE STREET, SUITE 217 • IOWA CITY, IOWA 52240 • PHONE: (319) 358-6040 • FAX: (319) 356-6044
Iowa Department of Public Health
e ~ppH Promoting and Protecting tl~e Health of Iowans
Thomas Newton, MPP, REHS Chester J. Culver Patty Judge
Director Governor Lt. Governor
February 1$, 2010
Mr. Edward A. Moreno
Water Superintendent
City of Iowa City
410 east Washington Street
Iowa City, Iowa 52240-182G
Re: An Ouuce of Prevention
Mr. Moreno,
Thank you for the letter dated February 16, 2010 requestuig information in support of community water
fluoridation. As you well stated, Iowa City has benefited from community water fluoridation since 1953 and is
among the earliest adopters of community water fluoridation in our state. For over GO years studies have shown
the benefit of water fluoridation as safe and effective in preventing dental decay ui both children and adults.
In the current economic environment, people sometimes make economic choices that amount to being penny wise
and pound foolish. In other words, they cut an expense today that appears to be a sure money saver. But they fail
to take a long term view (or see the big picture) on tl~e consequences of that action. They fail to see how money
spent now can provide greater savings in the future. A decision to eliminate a successfiil community water
fluoa•idation program would bean example of that kind of action.
How valuable is community water fluoridation?
Former U.S. Surgeon General Dr. C. Everett Koop said, "Fluoridation is the single most important commitment
that a community can make to the oral health of its citizens." `
The Centers for Disease Control and Prevention has proclaimed community water fluoridation (among others
measures such as vaccinations and infectious disease control) as one often great public health achievements of
the 20`x' centtuy. It remains a sound public policy approach to improving the health of communities.
Fluoridation is the cornerstone of a community's oral health program as it helps to prevent tooth decay.
Fluoridation benefits everyone -children AND adults.
Studies prove water fluoridation continues to be effective in reducing tooth decay by 20-40%, even in an era with
widespread availability of fluoride from other sources, such as fluoride toothpaste.
Optimally fluoridated water is accessible to the entire community regardless of socioeconomic status, education
or other social variables.
...
Lucas State Office Building, 321 E. 12th Street, Des Moines, IA 50319-0075 ^ 1-866-227-9878 ~ www.idph.state.ia.us
DEAF RELAY (Nearing or Speech Impaired) 711 or 1-800-735-2942
hrdividuals do not need to change their behavior to obtain the benefits of fluoridation. Simply by drinking water,
people can benefit from fluoridation's cavity protection whether they are at home, work or school.
Fluoridation contributes much more to overall health than simply reducing tooth decay. It prevents needless
infection, pain, suffering and loss of teeth and saves vast sums of money in dental treatment cost -particularly in
cases where dental care is received through hospital emergency services or through surgical intervention in a
hospital.
Is tooth decay still a problem?
Although tooth decay has declined in the United States, it still affects one-fourth of children aged 2--4 years, half
of those aged 12-15 years, and more than 90% of those aged 60 and older. Effective prevention measures,
including community water fluoridation, are underused -- 30% of the U.S. population on public water supplies do
not receive fluoridated water.
Tooth decay is the most common clu•onic childhood disease. An estimated 51 million school hours are lost each
year in this country because ofdental-related illness.
During dental exams conducted as part of the National Health and Nutrition Examination Survey from 1999 to
2004 show that 24% of 2-to 4-year-old children had experienced tooth decay (35%Mexican-American, 26% non-
Hispanic black, 20%non-Hispanic white). The cost to society is enormous since dente! disease accounts for 30%
of all health care expenditures for children.
Findings suggest that older adults (those over 60) experience tooth decay at rates equal to or greater than those in
children. Tooth decay in older adults, especially Iow-income adults, is more Iikely to remain unheated.
Untreated tooth decay reflects a need not only for ri•eahnent services, but also for effective prevention measures -
such as fluoridation.
What is the cost and savings of fluoridation?
The average cost for a community to fluoridate its water is estimated to range from approximately $0.50 a year
per person in large communities to approximately $3.00 a year per person in small communities (expressed ui
1995 dollars).
Community Estimated
Size Cost/Pe-•son/Year
<5,000 $2.94
5,000- 9,000 $1.54
10,000 - 20,000 $ .98
>20,000 $ .46
An individual can have a lifetime of fluoridated water for less than the cost of one dental filling. (The national
average fee far a trvo surface amatgam {silver) restoration in a prima[y or permanent tooth placed by a general
dentist is $124.69 (2007 dollars).
Fluoridation actually saves money.
• Every dollar spent for community water fluoridation saves from $8 to $49 in treatment costs depending
on the size of the community. Savings are greatest in large communities.
• Fluoridated water saves more than $4.6 billion annually in dental costs in the United States.
State Examples
• In a study conducted in Colorado in 2005, it was estimated that fluoridation programs saved an average of
approximately $61 pe-• person on a yearly basis.
• In a study conducted in Louisiana, Medicaid-eligible children (ages 1-5) residing iri communities without
fluoridated water were tlu•ee times more likely than Medicaid-eligible children residing in communities
with fluoridated water to receive dental treatment in a hospital and the cost of dental treatment per eligible
child was approximately twice as high.
Alternative fluoride delivery programs such as school-based fluoride mouthrinse programs, fluoride supplements,
othea• professionally applied topical fluorides and dental health education are beneficial but have not been found to
be as cost-effective in preventing tooth decay as community water fluoridation. Additionally these programs
typically target only children and so do not provide the benefits of fluoride to all members of the community.
Cutting dental care costs by decreasing tooth decay is something a community can do to improve oral health and
save money for everyone. With the escalating cost of health care, fluoridation remains a preventive measut•e that
benefits all members of the community and is cost-effective.
When it comes to the cost of treating dental disease, everyone pays. Not just those who need heatment, but the
entire community-through higher health insurance premiums and higher taxes.
The economic importance of fluoridation is underscored by the fact that frequently the cost of treating dental
disease is paid Prot only by the affected individual, but also by the general public through services provided by
health departments, community health clinics, health insurance premiums, the military and other publicty
supported medical programs.
Documenting the impact of fluoridation can be challenging partially because the effect is not immediately
apparent. However, studies have shown that tooth decay is reduced the most when fluoride is available through
water fluoridation AND topical fluoride products such as fluoride toothpaste.
I urge you not to be penny wise and pound foolish when it comes to the oral health of our community.
Please keep Iowa City's water fluoridation program alive.
Sincerely, ~~
~~ ~ ~ ~l~s, ~ ~
Bob Russell, DDS, MPH
Public Health Dental Director
1,
COLLEGE OF DENTISTRY
THE ~ Department of Preventive
UNIVER51'IY and Community Dentistry
OF IOWA 329 Dental Science N
_ 1 Iowa City, Iowa 52242-1010
f;: 319-335-7184 Fox 319-335-7187
February 26, 2010
Mr. Edward Moreno
Iowa City Council
410 E Washington Street
Iowa City, IA 52240
Dear Mr. Moreno, Mayor Hayek, and City Council Members:
I am wl•iting in response to the 1•ecent request from Mr. Ed Moreno concerning the merits of
community watel• fluoridation for Iowa City. I feel well-qualified to advise you, since I have been
researching public health aspects of fluoride during my whole professional career (25+ years), and serve
on several advisory cominiittees for the American Dental Association, Centers fox Disease'Control and
Prevention, and National Institute of Dental and Craniofacial Research.
Previous and current Iowa City residents are fortunate to have received the dental caries-
preventive benefits of water fluoridation for nearly 60 years, and the residents of all other large cities in
Iowa also benefit from community water fluoridation.
As you may know, the federal Centers for Disease Control and Prevention named community
water fluoridation one of the most important public health achievements of the 20"' century. Also, the
Pew Charitable Trust's "Pew Center far the States" recognized water fluoridation as one of eight
proven approaches to ensure improved dental heal#h for disadvantaged children in their recent report
entitled "The Cost of Delay -State Dental Policies Fail One in Five Children". The main reason for
this recognition is that community water fluoridation is the most efficient and cost-effective way to
prevent dental caries (cavities), and it now benefits nearly 200 million Americans. It is efficient because
people do not need to visit the dentist ol• purchase and use self-applied fluoride products such as
fluoride moutluinse or toothpaste. And recent calculations presented by CDC health economist, Dr.
Susan Griffin, at a national public health meeting reinforced the cost-effectiveness. She estimated that
15 years of water fluoridation for a community with population greater than 40,000 will cost about
$0.40 per person, per year and a 15-year total of $492 {after discounting, in 2005 dollars), but will
prevent approximately $310.74 of dental treatment costs fol• fillings (including lost work time cost)
during that same 15-year period. Thus, there is major cost-savings projected (about $305 per person
ovel• 15 yeal•s) fol• Iowa City by continuing community water fluoridation.
Fluoridation benefits residents of all ages, including reducing cavities on the roots of teeth
("root caries") in middle-aged adults and the elderly. Studies show that the population of Iowa and the
nation is both aging and keeping thew teeth longer, and the more teeth people have, the greater the
benefits of the protective effects of fluoride. In addition, community water fluoridation is an especially
valuable approach to prevention of tooth decay for the most "disadvantaged" among us, since they are
least likely to receive regular in-office dental care and prevention and least likely to have regular access
to fluoride fiom fluoride toothpaste, mouthrinses, etc.
Also, it is most important to emphasize that the safety of community water fluoridation
continues to be reaffirmed in every major review of fluoridation, including the recent (2006) report
from the National Research Council of the National Academy of Sciences. And at the University of
Iowa, we are studying the effects of fluoride on normal childhood/adolescent bone development in our
long-term, NIH-funded "Iowa Bone Development Study" (grant #RO1-DE1210i). This study is the
most comprehensive such investigation available that assesses sources of fluoride and is particularly
pertinent to the local population. We recently published xesults showing no adverse effects on
childhood bone outcomes at age h 1 fxom greater levels of fluoride intake fiom birth to age 11 (Levy et.
al., Community Dentistry and Oral Epidemiology, 37:416-426, 2009). And the safety of fluoride will
continue to be vigorously investigated.
In summary, the most efficient and effective way to improve the oral health of the population of
Iowa Gity is to continue the prevention of dental caries (cavities) for residents of all ages tluouglz
community water fluoridation. Such efforts will continue to benefit all, including the most vulnerable
subgroups, and bring substantial benefit and cost-savings. Therefore, i recommend strongly that Iowa
City continue implementation of the important preventive program of community water fluoridation.
Please contact me if I can provide additional information.
Sincerely, ~,
Steven M. Levy, DDS, MPH
Wright-Buslz-Slzr•eves Professor of Research
Graduate Program Director, Dental Public Health
Department of Preventive and Community Dentistry
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~.r,_--'r,®~ CITY OF IOWA CITY 1P5
~- ~®~~~ RA ~ D U M
MEMO
Date: March 31, 2010
To: Dale Helling, Interim City Manager ~
From: Kevin O'Malley, Director of Finance-~
~iv~..L,
Re: Debt Service Levy Policy
Background:
In the past three budget cycles City Council has discussed the issue of the Debt Service Levy
exceeding the City policy limit of 25% of total tax levies. As you may recall, the Debt Service
Levy is one tax levy of the seven tax levies that together equal the total City tax levy rate.
Some of the driving forces causing the Debt Service Levy to outpace the proportion to other
levies are:
1. less Road Use Tax revenue for capital projects;
2. slower growth of property tax valuations;
3. a resulting increase in the number and cost of capital projects requiring general
obligation funding;
During the FY2011 budget considerations the City Council requested research on other Iowa
cities' debt policies and the following table and narrative describes the results of that research.
Moody'sBond Debt Policy
City Rating
Restrictive
Least ----------------------------to-------------------- ----Most
80% of 75% of 70% of 25% of
5% State State State State Tax
Maximum Maximum Maximum Maximum Levy
Iowa City Aaa X
Cedar Rapids Aaa X
Ames Aaa X
Davenport Aa2 X
Des Moines Aa2 X
Sioux City Aa2 X
Cedar Falls Aa2 X
Dubuque Aa2 X
West Des
Moines Aa1 X
Waterloo Al X
March 31, 2010
Page 2
As a point of reference the least restrictive policy is the State Maximum of 5% of taxable
property valuation. For Iowa City that would mean we could issue up to $218 million in general
obligation debt. The next three columns are percentages of the first column. For Iowa City:
80% equals $174 million; 75% equals $163 million; and 70% equals $153 million. We currently
have $85 million outstanding general obligation debt, which amounts to 40% of the State
maximum.
As you can see Iowa City is the only city in Iowa that utilizes the debt service tax levy itself as a
tool to manage our debt. Some of the cities do not have a formal debt policy and just use the
5% State Maximum of taxable valuation as a default policy. Both Cedar Rapids and Ames are
also Moody's credit-rated Aaa cities and they utilize a percentage of the State Maximum to
further constrain the debt limit. The other cities that have written debt policies have language
that allows the policy to exceed the debt limit in the event of disasters or referenda.
I believe a debt policy is necessary to focus our attention on the short and long-term fiscal
impacts of our capital improvements program; however, the current formula appears outdated
due to the reduction in the number of property tax levies since this policy was first created. I
would also like to note that a debt limit policy is just one variable in an overall fiscal policy. Other
policy tools are available to municipalities to constrain a city's total tax levy.
In conclusion, I recommend increasing the maximum debt service levy percentage limit to 30%
of the total City tax levy, and not utilize a percentage of the State maximum, a more lenient
restriction. I do not believe the recommended increase to 30% would have any negative effect
on Moody's assessment of the City's credit rating. It also more accurately reflects the debt
service levy's role in the current composition of city tax levies.
I will be at your work session to answer any questions you may have.
04-01-10
Previously submitted 2/18 Information Packet IP6
Date: February 18, 2010 ~ r 1
~.:. titer a7~
To: Kevin O'Malley, Finance Director ~ ~lll~
Dale Helling, Interim City Manager ,, ~®~
1
From: Leigh Lewis, Management Analyst ~'~-
CITY OF IOWA CITY
Re: Budget to Actual Comparison
for the Six Months Ended December 31, 2009
The purpose of this report is to examine revenue and expenditures on a cash basis through December 31, 2009, for
General Fund, Road Use Tax Fund and each of the business-type funds.
Overview
Of particular note for all funds, interest income has taken a sharp decline since last year at this time. Receipts at
December 31, 2009 are $833,000, compared to $4.3 million thru December 31, 2008. This represents an (-81 %)
decrease from the prior year.
Electric utility expenditures have increased an average of 8.9% for all funds when compared with the prior year.
General Fund -Revenue and Other Financing Sources
General Fund revenue and other financing sources total $ 27.3 million and are fifty-one percent (51 %) of the original
budget estimate. Amendments totaling $9.2 million include the following items:
Local Option Sales Tax revenue ($7.7 million)
Utility Franchise Tax ($351,000)
Capital Project funding -Fire Station #4 ($568,867)
FEMA Public Assistance projects ($325,000)
Reimbursement from Johnson County for JECC staff thru June 30, 2010 ($150,000)
After amendments, General Fund revenue is forty-three percent (43%) of budget. Interfund loan proceeds of $6.0
million will be transferred into General Fund as required by capital project expenditures.
The following graph examines receipts through December 31St as compared with the same period in the prior fiscal
year.
$s.o
General Fund Revenue s~o
Two-Year Comparison
for the Six Months ended _ ~~0
December 31 ~
$ a3.o
® FY2009 b
~
sz.o
.
FY2010
® ~
st.o
so.o
- 1 -
Other Ciry Licenses & Use of Intergovt. Charges Misc. Interfund Sale of
Taxes Permits Money & for Fees 8 Transfers Assets
Property Services
Note: FYoperty tax receipts (rol show n) total $12.2 nillion in FY2009 and $12.7 million in FY2010.
~f~e~ folfov~ir~g rrofes reference the graph orr page one,
1 } ~fher ~rfy Faxes; Sales Tax Revenue of x.95 rnillion.
Also of note in this category: Motel Motel Tax revenue is down thirty-eight percent ~38~Io}when
campared with this time last year, This revenue source provides direct funding far Police Patrol
~~47.~°l0}, Parks & Recreation Facilities ~2~.~°lo}and the Iowa pity aralvil[e Canven~an and ~iritars
bureau ~~~°lo},
~} Licefrses & Per~rifs: As a category, construction-related permit and inspection fees are dawn eighteen
percent ~1S°lo}from the prior year.
} Use of Money ~ Praper#y~ Reduced interest income in FY01 ~,
4} Irrfergoverr~mer~fal Revenue: FY2g09 actuals include FFA reimburrementr of 5~~,~QO, The
U/'~n~'yi~versit/y~ of l/a~wak Fryir{ey ~8}F con/~tract billing for FYQ1 Q of 1,4~ million was billed in late November and
~Yl l lain A/u ttY~{ndLn ~[ Nt t~+ t~mYf
5} charges for Services: receipts for the administrative chargeback total $1,18 million, campared with
878,DD0 in the prier year, The admir~i~trative chargeback to business-type 1 enterprise funds i
adjusted annually and is .based an expenditure appropriations for the year.
A rental inspection fee increase was approved far July 1, QQ~ Associated receipts aro up seventeen
percent X17°l~} at this time.
Also of note in this category: Pion check Fees are dawn thirty percent ESQ°I~}from the prier year, as
seen with other construction-related activities, Transit fare revenue is down from the prior year,
Transportaan Services reports a six percent ~-6°l0~ decrease in ridership in this time period.
~} Miscellaneous: F1~281 ~ includes flood insurance proceeds. Fines as a category are up twenty-four
percent ~2~4~10}, the rnajority of which are parking violations, which were increased July 1, 2008.
?} ~r~fer~und Transfers: Employee benefits tax levy receipts into general Fund reflect payment of the 14#~
oaf 2G} payperiod prier to December 1,
general l=and s Expenditures
general Fund expenditures of X24.8 million are fartyRfive percent ~4°l0} of the originai budget. Expenditure
authority has been amended for an additional 8,8 million in FY2010, including the fallowing:
• open purchase orders Pram June 0, 200 and unexpended project appropriations,
including flood recovery prajectr x$1.3 million}
• capital Irnprovement Program ~CIP}funding:
- Elevation of Dubuque Street ~ Local ~pttan Sales Tax ~,~ million}
- South vUastewater Plant Expanrian -Local Dptian Sales Tax X3.9 million}
Fire Station ~4 ~- lnterfund Loan ~1,SQ8,SG7}
- Fire Station ~2 Dernoli~an and Recanstructian -~ lnterfund Lean ~$14b,000}
FY2D 1 Qpriority-ratting reductions 1 reallacationr x$191,000}
i energy-raving LED lighting ~150,00Q}
• faint emergency communications tenter staffing through June 30, X010 x$150,000}
• pity of Literature antribu~on ~b0,0D0}
_~_
Afteramendments, general Fund expenditures era thirty-nine percent~39~~1v}of the amended budget. Trar~sfersaut
afi General Fund to capital projects comprise ~ millian cf the ~~i7 r~ilGon in budgeted e~cpenditures, Funding
gill tale place ass project exper7ditures occurs
The fallowing graph provides a co~mparisan of expenditures with the prier fiscal year.. ~f Hate, fourteen of the
twenty-six payperiods in FY~a~a were paid out prier to Decer~her ~~, ~gO. Far smaller program areas, this may
cause expenditures to appear inflated in FYg~a,
General Fund Expenditures
T~r~-Fear Cc~mparisan by Mate Program area
far the fix ~lanths Ended December 1, 2~0
~ 2.0 7
~~i.~
~~~
(3)
D FY2009 ~ FY2010
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Culture ~ General ~vmm, +& lntertund
Re~reatlvn Govt, F~on, Dev, Transfer
State Program e4rea
(1 } Expenditures far flood recovery fall within Public Safiety, totaling ~.3 millian during the first six
months of FY~ggg and ~84,gga in FY2D~D.
~~} 1~4t" payperiod; instaliatian ofenergy-efficient LED lighting in +~ourt Street Transportation Facility,
~3~ ~ ~#h payperiod.
general Fund Cash balance
The general Fund cash balance at Decemt~er ~, Zgg9, i 12,3~~,g'g~. Funds encumbered abut not paid at
December 3~, ~ggg, total g8,3~5~i
Raa~d Use Tax Fund
load Use Tax revenue of .a millian is fifty-two percent ~~~°lo~ ofi budget at December 31, ~ag9, averagincd a
three percent ~~10~ increase annually over the past two years, Continued debate at the state level regarding
reductions in Road Use Tax fundincd are being monitored,
Expenditures of ~,~ millian arc ffty~sever~ percent ~b~°lo} of original budget estimates, due to capital project
funding, amendments totaling 37~,4~ provide project financing far asphalt overlay of old Flighway X18, repairs
to the Buriingtan Street I~edestrian Sridge and construction of the Salt Storage wilding...
dash balance, X1.5 million at the start of the fiscal year, is ~~~,~88 at December ~~, ~gt7g, This is projected to
drop to ~~3,aaa by fiscal year-end,
__
8~1[NE~TYPE FUNS
The Business~Type Funds include Parking, vl~astewater, Uvater, Refuse, f`andfifl, Airport, torrr~water, Broadband
Telecar~municatians and I~ausing Authority, ~peratians are primarily funded from user fans and charges for the
services provided to individual customersF The fallowing summaries examine operational revenue and expenditures
by comparison to the original budget, Amendments are highlighted where significant.
Parking Fund
Both revenue and expenditures are 3.a million at December 3~, ~OQ9, and fifty-six percent ~~°l~} of original budget
es~mates. Revenue estir~ates will need to be amended due to receipt of parking impact fees from developers in the
Near outhside of ~~7',DQQ. Expenditures are fartyRane percent {4 °lo} of budget after amendments of ~.o million,
which include the foflain~:
FY2Qa budget authority for open purchase orders at June ~Q, ~0~9 - ~~9,D~Q
FYOOg budget authority far capital projects - $~,a million
Interfund loan repayment far outhside Parking Facility land ac~uisi~an, funded by Parking Impact Fees -
~Q,g00 Sloan to be paid in full in 20~~ versus ~0~8}
dash balance at December ~ , ~OQ9, is 4,~ rr~iflion,
wastewater & Vllater ~gerations
Revenue and expenditures are between ~~°l~ and 48°10 of original budget for bath funds, Expenditure amendments
includa FY~40g budget authority far apen purchase orders and capital projects, charges for internal services and
debt service revisions due to band refundings.
Cash balance at December ~~, 200, is ~ ~ . ~ r~illian and $~ ~4 million for vVastewater and 1Il~ater ~peratians,
respec~vely.
Refuse Collection Fund
Revenue and expenditures are 48°l~ and ~°lo of budget at December 3~, ~a0. dash balance is 284,4.
A rete increase ~f .5a per month went into effect July ~, 2~D9; an additional .bg increase has been approved far
July 1, 214.
landfill aerations Fund
Receipts of 4, ~ million are sixty two percent X82°l0} of the original budget estimate. Amendments include a
{2D4,QD0} reduction in interest income projections and a ~2~,080 advance loan repayment an the outhside
Parking Facility.
A direct comparison of FYZQIQ receipts to prior years is inappropriate due to the volume of debri pracssed in
bath FY2g09 and FY~a~a as a result of the flood. This trend is expected to continue through FY20~ ~ duo to
demolition of homes through the Hazard Mitigation 1 I-lame Buyout Program.
Expenditures of 8,9 rnillian are thirty~three percent {3°I~} of original budget due to interfund loan proceeds which
have not yet bean distributed, including X3,9 million for 4~0~' street lndutria! Parkt $~ ,~ million for Fire station ~4
and ~D0,000 far the A-~ Fire safety Loans. Loan proceeds are typically transferred as required by pra~ect
expenditures.
~~,
Expenditures amendments r~et to a 4, million increase in appropriations and include the following:
FY~a09 budget authority ~ Landfill capital projects, 7,~ million
EY2g09 budget authority ~ Loan proceeds to Ul Hangar Expansion project, 23~r7~
^ Supplemental Appropriations -Loan proceeds to %'ire tativn #~, b68,8~~
Reduction in Appropriations - Landfill cell split into two projects, {,~ million}
Ending cash balance at December 3~, ~gD, is $~8, millian~ f this amount, 1~.8 million is restricted in use by
Iowa State Code far cell closure, past~closure, planning and waste reduction requirements. An additional ,fi
million is in compliance with the City's financial policy an equipment repiacernent reserves.
Airport ~~nd
Airport revenue and expenditures exceed original budget estimates due to sale of lend in Airport Commerce Park
{~~~,gDO}and interfund lawn proceeds ~~4b,78o}far I.tl Hangar Expansion. A portion of the proceeds ~S,~gD}
from Airport Commerce Park were transferred to debt service for repayment of bonds due to C~C~ band financing
when the propertjr was originally developed,
The Airport Eur~d's cash balance at December 3~, ~~g is 22,57.
tormwater Management Fund
.,
Receipts of ~3~ 8,~~ are (arty-eight percent X48°l0} of budget.
Expenditures of 'I.~ million are ninety-three percent ~9°l0} of the original budget due to capital pra~ects, repair and
maintenance projects originally budgeted but not completed in PY~gg9. The necessary amendments totaling
885,~DO have been processed, bringing expenditures to farty~ane percent ~4 °lo} of the amended budget
Cash balance at December 3~, ~aa9, is ~,~ miilion,
Broadband Tetecommunicattons l=and
Receipts of 95,35 are forty-seven percent ~~7°l0} of budget and comparable to this time last year. Expenditures
of 3~2,55~ are forty-four percent X44°l0} of ariginal budget. Cash balance at December ~~, 2~a9, is ~,2 million
foustnq Authorit
Revenue of X5.3 million is seventy-two percent ~7°l~} of original budget Revenue amendments, including a
reduction in interest income, net to an additional $759,84 due to sale of three properties at Longfellow Court 1 Place
~45g,5g0}, full and final loan repayment from HACAP far the Broadway Apartments ~445,~~g} and other lawn
repayments in the Tenant to owner Program ~70,OOg}. After amendments, revenue is sixty~five percent ~G5°l~~ of
budget,
Expenditures total 4,8 million thru December 3~, 209, and are ~°lo of ariginal budget. Amendmenfs of X1,7?8
are for the provision of second mortgages in the Tenant to owner program. After amendments, expenditures are
sixty-two percent X52°la} of budget
Cash balance at December 3~, 2gQ9, is X5.93 million,
-5-
Two-~~arRevenue Corr~par~S~n bye Fund
f~rth~ Sixl~vn~S Ended aec~m'ber31
din rYaillians}
~~.~
~fi.D
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4+
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Two-dear Expenditure comparison by Fund
for the Six Ma~thsEnded L~ecernber3~
din miilians~
X8.0
$fi,~9
,~
.0
0
~~
'~, 0
$0.~
_ ~, _
Parking Wade V~ater R~fas~ Lar~dflll Alrpart Storm Bread dousing
Water ~'ater hand Auti:7arity
'harking Waste Y~ater Refuse Landfill Airport Sturm Broad Ha~~ing
l~tida#er Water band Au#hority
The foflov~ing no#e reference fie gre~n~s on ~a~e six,
1 } Parking: ~xpen~i#ures - SIP funding for Perking garage Access antrals, revised admiistrative
chargeback far general Fund services, ice control chennicai 1 salt pr~vlously provided by Streets ~ RUT,
2} U#lasfewater.. Revenue ~- Reduced interest income in FY2g1g.
l~vasfewat~r: expenditures ~ Cash funding for the inverted S~phan Sewer pending FEi~A
reimbursement.
3} ~Na~er: Revenue - Reduced interest income in FY~g1 g~ Iletercd safes are down {.3°la~, charges for
services reiated to yew construction ere dov~r~ forty~nine percent ~~9°l0}.
4} ~.and~tli. Revenue ~-User fees for FY2DD~ include FEA reimbursement for said bags and t~ppir~g fees
from private haulers for other flood-related debri, Reduced interest income in FY~01 g.
~andirA: ~xpen~i#~rres ~ III #unding for Landfill has y~t~~n end FY09 cell, interfund lawn proceeds to
Airport for U1 Corporate Hangar YTU expendi#ures, revised administrative chargeback far er~eral Fund
services,
5~ Airports Revenue -Sale of land in Airport commerce Parka Interfur~d loan proceeds for UI Hangar
Expansion project.
} Noosing Aufhorify. Revenue - Fufl and fins! loan repayment on Broad ray Apartments, sale of
Longfellav~ properties, ARRA grant funds.
#~ousing Au#hori"~y: ~xpendi~ures ~ Repair and maintenance service expenditures far public housing
units funded by American Reinvestment and Recovery Act grant monies}, TAP end mortgages,
increased program participation landlord rents and utility relmbursement~ and property acquisition at
3~1 Davenport Street and ~~~3 Indigo court.
~~-
~~~.®d1
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,~®,.~
CITY OF IOWA CITY ~P~
MEMORANDUM
DATE: March 31, 2010
TO: City Council
FROM: Matt Hayek, Mayor
RE: April 9 Search Firm Interviews
All four firms will present a short 15 minute presentation on April 9. At our work session on April 5 we
should decide two process questions.
Interview of Search Firm format
1. General questions answered first then follow up questions specific to their submission
2. One person ask universal questions then all others answer follow up questions versus rotate
asking all questions
Decide outcome of the April 9 interviews
1. Select firm after all interviews that day or set up another time to meet and decide
2. Direct City Attorney to negotiate a contract with search firm. Should entire Council be involved,
the Mayor, or a committee?
In 2007 our goal was to select a preferred firm at the end of the interview session. I would suggest a
similar goal for April 9 as well.
~ r
EMAILED AND MAILED 3/23
~Op~
XXXX
XXXX
XXXX
XXXX
Dear xxxx:
_._.®~„~
,~~ ~~Ill~~~
'i- '"1M'®'~ , l
-•ti.a~_
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240- 1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
You recently submitted a Statement of Qualifications for the recruitment of a City Manager for
the City of Iowa City. The City Council has reviewed your qualifications and would like to invite
you to participate in an interview with City Council members at xxxx a.m. on Friday, April 9,
2010. Interviews will be held at City Hall, 410 E. Washington Street. Please contact me at 319-
356-5041 to confirm your acceptance of this invitation.
Interviews are scheduled to last approximately 45 minutes. Council members are very
interested in personal interaction with the consultant who would be working directly with them
should your firm be awarded the contract. Therefore, they are requesting that whoever will be
in this role be present at the interview.
The interview will be structured with no more than the first 15 minutes used for presentation by
your firm followed by questions from the Council. Your presentation should include information
you believe is important for the Council to receive in order to make their selection decision.
The closest hotel to City Hall is the Sheraton and is a short two block walk. You will be charged
the government rate and a limited number of rooms are available. Please let me know as soon
as possible if you are interested in a room and I can make the reservation for you.
Feel free to contact me if you have any other questions. I look forward to meeting you on April
Stn at xxxx a.m.
Sincerely,
Marian K. Karr, MMC 8 AM -Colin Baenziger & Associates
City Clerk 9 AM -The Mercer Group
(319) 356-5041 10 AM - The Brimeyer Group
Marian-Karrtc7i_iowa-city.orA 11 AM - Slavin Management Consultants
IP8
SUMMARY OF PENDING WORK SESSION ISSUES
4/1/10
Legislative Update -Metropolitan Coalition (APRIL 26)
Alcohol as Gaming Device Prizes (APRIL 26)
Parks & Recreation Affiliate Fees (APRIL 26)
Downtown Soliciting/Smoking Regulations (APRIL 26)
Airport Commission Presentation re: 5-Year Strategic Plan (APRIL 27 Formal
Meeting)
Site of New Animal Shelter (APRIL/MAY)
ECICOG Funding - JCCOG Committee Report (APRIL/MAY)
Boards/Commissions -Function and Gender Balance (MAY/JUNE)
Taxicab Policies (JULY)
Brick Streets Repair/Funding Strategy (SEPTEMBER)
Affordable Housing
Flood Response & Mitigation Update (PERIODIC)
Alley Inventory (SPRING `10)
~ ~"
- IP9
,a=.~_;
DEPARTMENT MEMO #10-09 ~
~ /y
i
TO: Chief Hargadine
FROM: Captain R. D. Wyss
RE: January- February 2010 Use of Force Review
DATE: 30 March 2010
The "Use of Force Review Committee" met on March 11th, 2010. It was composed of
Captain Wyss, Sgt. Hurd and Sgt. D. Brotherton.
For the review of submitted reports in January, 25 Officers were involved in 12 separate
incidents requiring use of force involving 16 individuals. In February, 28 Officers were involved
in 15 separate incidents requiring use of force involving 18 individuals.
No training or safety issues were identified. All issues or concerns were identified and
addressed at previous levels of review.
Of the 27 incidents over the two month period, 8 Officers had drawn sidearm or
displayed weapons and one of those was for the destruction of an animal. There were four
separate incidents that required a display of weapon response.
OC was deployed on one occasion, and in five incidents a Taser was discharged. On six
separate occasions, a Taser was displayed which resulted in compliance without deployment.
One incident involved the deployment of a K-9 to apprehend a fleeing suspect. There was one
vehicular pursuit involving one Officer during this time period.
Of the 27 incidents reviewed, 6 suspects sustained a superficial injuries and one incident
resulted in an injury to a suspect requiring medical attention (treated and released). No Officer
injuries were documented during this reporting period.
Two incidents were referred back to a supervisor to clarify circumstances in which
individual officers need to submit reports.
All personnel continue doing a good job in their documentation and review of the reports.
Please contact me if you have any questions.
Copy: City Manager, PCRB, Watch Commanders, Review Committee
IP10
Iowa City Complete Count Committee
Census 2010 Phase 1 Report
Maeve Clark, Information Services Coordinator at the Iowa City Public Library, is a member
of the City of Iowa City's Complete Count Committee. The Iowa City Public Library received a
grant to install window cling to promote the completion and return of 2010 Census forms. The
window cling was installed on January 19 and unveiled by Iowa City Mayor Matt Hayek and
several members of the Compete Census Count Committee. The event received both television
and newspaper coverage. Qn March 10, the library also hosted a presentation on the Census
by Beth Henning, the State of Iowa State Data Center Coordinator. The program, Iowa and the
2010 Census, aired live on Library Channel 10 and will re-air throughout the months of March
and April. It will also air on the City of Iowa City's Government Channel 4. The program was co-
sponsored by the Johnson County League of Women Voters.
The Iowa City Public Library ran a front page article on the census and the importance of
completing and returning the forms in its newsletter, The Window, which is mailed to every Iowa
City resident. The Iowa City Public Library's meeting rooms were used to recruit possible
Census employees and as a location for testing. The library has a promotional kiosk on the
second floor using posters provided by the Census. The library distributed various Census give-
aways at public service desks and at library events. The library is a site to distribute forms to the
public; and a location for Census staff to help the public complete their Census
University Housing Administrator Carrie Kiser-Wacker also serves on the Committee and
assisted with the University aspect of our promotion. She facilitated a Census presentation by
U.S. Census Regional Partnership Specialist Abbie Peterson on January 15, 2010 for the UI
Spring Resident Assistant Training. Ms. Peterson presented a twenty minute overview of the
2010 Census for 115 University of Iowa Resident Assistants. In addition Ms. Kiser-Wacker
attended meetings of the Complete Count Committee for Iowa City and coordinated and helped
prepare a complete marketing campaign for University Housing at the University of Iowa,
including:
• Distribution of 298 posters in 10 residence halls. The first 149 were up from February
19-March 20. The second set of 149 will be up from March 20 through April 17.
(Posters provided by the City of Iowa City.)
• Assisted with the writing and distribution of 1,308 table tents in two dining facilities and
lobbies of the UI residence halls. The first 436 are being displayed March 29 -April 2.
The second set of 436, April 5 - 9 and the third set of 436, April 12 -15. (Tents were
designed by the City of Iowa City and printed by The University of Iowa Printing Dept.)
• Facilitated the distribution of 5,367 official Census key chain/flash lights, hi-lighters and
luggage nametags to every student living in the residence halls. The distribution of
these "kicked off' Census Month which runs March 29 through April 30 in the UI
residence halls.
• Posted several articles and sent various listserv emails to all University Housing staff
and all student residents on the importance of filling out the Census.
• Worked with Iowa Memorial Union Marketing to have posters and table tents printed and
distributed in the IMU during March and April.
-2-
• Delivered three sets of posters each, to be posted on 16 bulletin boards on campus.
They were posted for two to four weeks beginning February 16, March 16 and March 31.
She also reserved space in the residence halls and on campus in academic buildings for
Census workers to conduct job interviews. Without Ms. Kiser-Wacker's assistance the
University of Iowa would not have allowed the Census workers to reserve the space.
As logistical coordinator for group quarters, she managed details for nine University of Iowa
residence halls which included, but was not limited to:
• Working with the Office of Residence Life and the Census Group Quarters
representative to establish an addressing and delivery system for the hand-delivery (by
Resident Assistants) of census forms to all residents.
• Preparing a roster of all residents and live-in staff, organized by RA corridor, for the
preparation of Census forms by Group Quarters workers.
• Securing space in three residence halls for delivery of all completed Census forms.
Census workers will open all census forms to check for accuracy. They will fill out forms
for any "missing" residents.
• Developing a Census Fact Sheet for all Resident Assistants and live-in staff, to aid them
when residents are filling out their forms.
University of Iowa Communications Program Associate Tom Moore is also a member of
the Complete Count Committee and has coordinated Census articles, ads, and PSA's for
numerous University publications including:
- UI Daily News
- Athletic PSA's
- The Point (Intranet)
-Media pitches
- www.uihealthcare.com
- FYI
- "Spectator"
- RA orientation
- The Daily Iowan
- Parent Times
- Campus posters
- "Noon News"
- UI Facebook, twittering accounts posts
- "VPMA Voice"
- CCOM Video Monitor Displays
- CAMBUS Posters
- KRUI-AM
- Residence halls displays
- Census Road Tour
- UI Main Web Page
In addition, Mr. Moore did countless interviews with local media and facilitated promotions with
University administration and athletics.
Complete Count Committee Member Gary Pacha contacted and met with the Roman
Catholic deanery and CFC (Consultation for Religious Communities) and requested they include
census reminders in their bulletins and newsletters. He also delivered promotional materials
(table tents, etc...) to Mercy Hospital and Oaknoll.
City Neighborhood Coordinator Marcia Bollinger and Committee Member has worked with
various neighborhood associations on the importance of returning the Census questionnaires.
In addition she has:
-3-
• Designed and distributed 200 Census yard signs throughout student occupied
neighborhoods during spring break; and issued a press release on the program
• Included census information in four neighborhood newsletters
• Facilitated distribution of Census information to all landlords on City Landlord Listserve
encouraging posting of Census Information in rental housing. Flyers made available for
pickup at City Hall Census display.
Complete Count Committee Member Steve Atkins worked with the Schools by contacting the
Iowa City School District and Regina, and coordinated the delivery of 1,800 pencils to grade
schools throughout the County. In addition Mr. Atkins met with School Supt. Lane Plugge and
provided information for Supt. who delivered a message on the connect education phone
system.
Ongoing Activities by City staff:
At numerous times over the past several months, large amount of census flyers have been
distributed to local agencies in hopes of raising awareness for the census. The flyers are two
different sizes and in three different languages; English, Spanish, and Arabic. This helped
ensure that the information reached as many people as possible, making it more likely that the
census will present an accurate representation of the diverse population we have in Iowa City.
There were twenty-five English and Spanish flyers distributed to the Free Medical Clinic, one-
hundred Spanish flyers to the Neighborhood Centers of Johnson County, and eight-hundred of
both English and Spanish flyers to the Crisis Center of Johnson County's food bank.
Arabic flyers were distributed to the Neighborhood Centers of Johnson County, the Shelter
House, and the Domestic Violence Intervention Program to attempt to reach Iowa City's large
Arabic speaking population.
Education and participation efforts continue with the Phase 2 "March to the Mailbox" campaign
April 3-11. The campaign will remind citizens that they still have time to mail back their
questionnaire. In May Census takers will begin collection information from non-responding
households in a door-to-door effort. The Census Bureau saves approximately $85 million in
operating costs for every percentage point increase in the national response rate. If 100%
participated that's a savings of $1 BILLION.
2010 Census Committee Members
Steve Atkins Marcia Bollinger
Maeve Clark Gary Pacha
Andy Rausch Carrie Kiser-Wacker
Marian Karr Tom Moore
Laura Berardi
U4-U 7 -7 U
r IP11
~~_.:.®~r~ CITY OF IQWR CITY
~,~ r, ~*~
~E~C~RANDU~
Date: March 30, 2010
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering and Public Works Administration
• The Army Corps of Engineers awarded the Section 14 Iowa River Bank Stabilization
Project located along Dubuque Street downstream from the Park Road Bridge to
DeLong Construction of Washington, Iowa. The construction is planned for Spring
2010.
The City has purchased 27 properties through the FEMA Buyout Program. The City
has demolished 23 of the properties and one property is vacant land. Prior to the
demolition process, Staff has worked with Restore to salvage items from the homes.
To date, enough materials have been salvaged for two complete kitchens (cabinets,
trim, counters), 20-25 interior doors with frames, three houses full of flooring (carpet,
hardwood, laminate), rough electrical and plumbing fixtures for four houses, as well
as three to five ceiling fans and other decorative fixtures. Through the demolition
process, 5200 tons of concrete from the foundations, driveways and sidewalks has
been stockpiled at the Landfill and will be crushed. This recycled material will be
used on the haul roads within the Landfill.
• The City has approval to demolish three more structures purchased through the
FEMA Buyout Program.
• Staff attended the flood preparation meeting at the Johnson County Emergency
Communication Center. Staff will also attend a presentation on Web Emergency
Operations Center (WEBEOC) this week.
• The City has hired a consultant to do the asbestos investigation of the structures in
the Showers Addition.
• Staff prepared and submitted three additional Notice of Intents to FEMA for the
following mitigation projects: undergrounding of utilities along Dubuque Street,
storm shelter in conjunction with the new Animal Shelter, and a flood wall at the
Willow Creek Trunk Sewer Siphon Structure Building.
River Crossings
• Due to the lack of `obligation' designation from FEMA we have curtailed the design and
construction of replacement of two 12" river crossing repairs (Old Plant and Hwy 6).
• A request to Howard R Green Consultants (HRG) has been made for a draft of scope of
services for design, bid specifications and inspection of the interim project to repair and
support the undermined sections of the two existing 12" water mains.
March 30, 2010
Page 2
Peninsula Source Protection
• The HRG Hazard Mitigation Study is the source of planning for proposed funding and
projects on the peninsula site and the plant site improvements.
• The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and
the respective electrical systems has been 'obligated' by FEMA.
• HRG is under contract to provide design, specifications bid documents and inspection
for the projects. We are expecting to receive 90% review copies of the documents by
the end of next week.
• During a conference call on 3/22/10 with FEMA, questions were clarified about the funds
allocated from the Feds and State for the project(s).
Water Works Prairie Park Source Protection
• The HRG Hazard Mitigation Study is being used for additional funding request for
hazard mitigation for plant site well houses.
• All necessary information has been received by FEMA and we are awaiting approval.
Flood Planning for 2010
• Debrief documentation from the Flood of 08 is being reviewed.
• A meeting with EMA was attended by staff to discuss flood preparations.
• Staff witnessed a demonstration of HESCO barriers for the U. of I.
• We are putting our plan together and should be complete in two weeks.
RELOCATION OF THE NORTH WASTEWATER TREATMENT FACILITY
• The two shortlisted firms will interview for consultant services with the selection
committee on March 30, 2010. A selection will be made April 2 and contract
negotiations will commence.
• Awaiting official announcement from EDA for $22 million grant
DUBUQUE STREET ELEVATION AND PARK ROAD BRIDGE REPLACEMENT
• Drafting Request for Qualifications for consultant services
• Awaiting official announcement from EDA for $3 million grant for design services
ROCKY SHORE DRIVE PUMP STATION
• Drafting Request for Qualifications for consultant services
PLANNING AND COMMUNITY DEVELOPMENT
• In the next week, the City will be closing on two more properties through the Hazard Mitigation Grant
Program (FEMA) Acquisition Program. This will increase the total number of properties acquired to 34.
Of the 34 properties, 30 of the homes have been acquired through the HMGP program and four
through the Community Disaster Grant Program (CDG).
• Three more demolitions of HMGP properties will begin on March 29. This will increase the number of
demolished properties in the Parkview Terrace and Taft Speedway neighborhoods to 27.
• The City has closed on one property using Community Development Block Grant (CDBG) funds. The
City expects to close on a second property funding CDBG funds on April 1St
• As of today, the City has received 25 offers back from homeowners interested in taking a buyout using
CDBG funds.
March 30, 2010
Page 3
• City staff will be attending the Iowa Housing Working Session in Cedar Rapids on March 25. The
conference is being held by the Rebuild Iowa Office and will include sessions on the status of housing
programs, Jumpstart programs, buyouts/acquisitions, and 2010 goals.
• On March 27, City staff will be attending a flood forum in Coralville hosted by Congressman Dave
Loebsack. The forum will provide information about potential spring flooding and precautions to take
against flooding. Members from the Army Corps of Engineers will be at the forum to present
information and answer questions regarding flood control.
• Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State Jumpstart
3 funding for housing rehab/repair, down payment assistance and interim mortgage assistance. A
total of $1.57 million in State Jumpstart funding has been used to assist 65 flood-impacted residential
households and $802,000 in Federal Jumpstart funding has been used to assist 17 households.
r
~~~,_„~~,~ CITY OF IOWA CITY
~E~~JR
Date: April 6, 2010
To: Mayor and City Council
' n K. Karr Cit Clerk~l~
From: Maria y
Re: Agenda for Friday Interviews
Interviews have been set with four executive search firms for this Friday, April 9th, as follows:
8:00 AM - Colin Baenziger Associates
9:00 AM - The Mercer Group
10:00 AM - The Brimeyer Group
11:00 AM - Slavin Management Consultants
Immediately after the final interview Council will begin discussions to select a firm and direct
staff to begin negotiating the contract for Council approval.
A light breakfast and box lunch will be provided.
At your work session of April 5 you requested a copy of the Recruitment Profile be provided as
well.
Attachment: 2007 Recruitment Profile
U:croselection/memointerviews.doc
/.~-~-o
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~~
CITY OF IOWA CITY
RECRUITMENT PROFILE
CITY MANAGER
CITY OF IOWA CITY, IOWA
This Recruitment Profile provides background information on the Community and the City government of Iowa City, Iowa.
It outlines factors of qualifications and experience identified as desirable traits and attributes for Candidates for the City
Manager position to possess. This Profile was prepared following interviews with the Mayor and City Council Members, City
Department Heads and a broad range of community members involving small, focus group sessions, open public forums, and
through the Internet.
Importantly, this Profile will be used as a guide in the recruitment process, providing specific criteria by wl><ich applications will
be screened and individuals selected for final interview and appointment consideration. This recruitment is being conducted
on an open, impartial, local, regional, and nationwide basis, encouraging applications from all persons wishing to compete for
the position.
All inquiries relating to the recruitment and selection process for the City Manager position are to be duected to the attention
of the consultant working with the City of Iowa City:
Robert Beezat
The PAR Group, LLC
100 North Waukegan Road, Suite 211
Lake Bluff, IL 60044
TEL: 847/234-0005
FAX: 847/234-8309
www.pargroupltd.com
Submit r@sum@s by mail or by email to:
resume@pargroupltd.com
COMMUNITY BACKGROUND
Iowa City: In the top five of the
"Best in National Rankings" for:
Public Schools...Metro Area for Livability...
Small Metro Area...Metro Area for Expanding a Business
Offering big-city amenities along with small-town hospitali-
ty, Iowa City is recognized by many national surveys and
publications as one of the best places to live, work, and raise
a family. Iowa City is known to its residents as a community
with "extraordinary opportunities in an unexpected place."
Nestled in the heart of the Midwest, Iowa City has long served
as a locus for culture, education, variety and fun. It was
literally carved out of native prairie in 1$39. It was organized
by Fiat of the Iowa Territorial Legislature and U.S. Congress
and was intended to be the first permanent location of Iowa's
early seat of government. When statehood was achieved in
1846, Iowa City was the first state Capitol. The Capitol was
moved to Des Moines in 1857. "Old Capitol" is now a nation-
al, historic landmark.
The Iowa City area has been home to many diverse groups of
Native Americans beginning roughly 13,000 years ago and
continuing into the initial settlement period. Historian Ben-
jamin F. Shambaugh of the University of Iowa and State
Historical Society noted that the new town plat "...was a
wilderness, in which the Indian camp-fires had scarcely gone
~y0o G°'~T
out." Indian cultures included hunter-gatherers from the
Paleo-Indian and Archaic Periods, Woodland and Late Pre-
historic agriculturalist mound builders, and Meskwaki vil-
lages from the historic period. The first immigrants from
Europe came from Germany, the Czech Republic, Ireland,
Norway, Sweden, and Great Britain. With the draw of the
University of Iowa, Iowa City has seen temporary and perma-
nent immigration from all over the world.
Iowa City is a diverse community from all perspectives:
social, economic, business, educational, housing, etc. One of
the major contributing factors to the diversity of the commu-
nity is the University of Iowa. The University of Iowa was
founded on February 25, 1847, 59 days after Iowa became a
state. The first faculty offered instruction at the University in
March 1.855. In September 1855, the student body numbered
124, of which 41 were women. The 1856-57 catalogue listed
nine departments offering Ancient Language, Modern Lan-
guage, Intellectual Philosophy, Moral Philosophy, History,
Nahiral History, Mathematics, Natural Philosophy, and
Chemistry. The original campus was composed of Old Cap-
itol and the 10 acres of land on which it stood. Today's
University of Iowa is recognized as one of the nation's top
public universities, offering more than 100 areas of study for
its 29,000 students. Since 1936 Iowa has been the home of the
renowned Iowa Writers' Workshop, having fostered the cre-
ativetalents of Ray Bradbury, Flannery O'Connor, and Kurt
Vonnegut. The University also includes one of the largest
university-owned teaching hospitals in the nation. Providing
patient care within 16 medical specialties, the UI Hospitals
and Clinics has been named one of "America's Best Hospi-
tals' by U.S. News f> World Report magazine. The University
of Iowa has a long and distinguished list of'firsts': It was the
first public university in the U.S. to admit women and men on
an equal basis, the first to admit students regardless of race,
and the first to confer the Master of Fine Arts degree. It has
been a pioneer in such diverse fields as speech pathology,
space exploration, and educational development.
Iowa City is also served by the Kirkwood Community Col-
lege campus, which has an enrollment of approximately
3,239 students and offers a full Arts and Sciences curriculum.
It offers distance learning for those who can't make it to
campus, continuing education classes for those who wish to
take classes in their area of interest without obtaining course
credit, plus customized training programs for area business-
es. The National Alliance of Business named Kirkwood its
Community College of the Year in 2000 for Kirkwood's part-
nerships indeveloping training programs with the area busi-
ness community.
In addition to the University of Iowa and Kirkwood Com-
munity College, the Iowa City area provides a variety of
excellent K-12 educational opportunities; The Iowa City Com-
munity School District has an enrollment of about 10,600
students from kindergarten through 12th grade. The district
includes the nearby communities of Coralville, Hills, and
North Liberty. In all, the district has 17 elementary schools,
two junior high schools, two senior highschools, one alterna-
tive school for seventh through twelfth graders, as well as
daycare and pre-school facilities. Iowa City is also home to:
Regina High School, a private Catholic institution; Willow-
wind School, an independent school with K-8 and Montes-
sori pre-school; and Preucil School of Music, specializing in
the Suzuki method of instruction.
Iowa City's economy is as diverse as it is prosperous. The
economy is based upon a thriving commerce, a major univer-
sity, and a number of national and international businesses,
including Fortune 500 companies. Iowa City is home to facil-
ities of General Mills, Moore North America, NCS-Pearson,
Lear, Oral B Laboratories, Procter & Gamble, the corporate
headquarters for ACT, and scores of smaller indus-
tries and businesses. The University of Iowa is the
city's largest employer, with 23,608 employees.
The academic and research mission of the Univer-
sity, along with the health care services provided at
its hospitals and clinics, have a tremendous eco-
nomic impact on the area.
The Cedar Rapids/Iowa City Technology Corri-
dor, located at the crossroads of Interstates 80 and
380 in the center of the United States, is a model of
regional development. The area, encompassing 12
communities plus Johnson and Linn Counties, rep-
resents astrong partnership between Priority One
and the Iowa City Area Development Group, The
University of Iowa, Kirkwood Community Col-
lege, Alliant Energy, Midpmerican Energy and the
Cedar Rapids Area and Iowa City Area Chambers
of Commerce.
From music and art festivals to Broadway perfor-
man~es, Iowa City has an event to suit anyone's
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taste. During the summer months, live
music becomes a part of the downtown's
irresistible ambiance. Each July, the city is
host to a jazz festival that attracts music
enthusiasts from both near and far. The
annual Iowa Arts Festival features the state's
best visual art, music, and food. Iowa City is
also home to several community theaters,
including Riverside Theatre's Shakespear-
ean stage. Located in City Park, this open-
air theater presents shows under the stars.
Iowa City is home to the recently restored _~. ~,~,E,,
historic EnglertTheatre downtown and also St' ~.-'-~? ~'•
has a vibrant Iowa City Community The-
atre. The University of Iowa's Hancher
Auditorium showcases the best in enter-
tainment.Over the years, Hancher has been - _
host to productions such as Rent, Cats, Les
Miserables, and Stomp. The Hancher stage has also seen the
likes of Yo Yo Ma, Jerry Seinfeld, and Wynton Marsalis.
Iowa City is a place of rolling hills, lush and scattered wood-
lands, and tall grasses. In the Iowa City area alone, there are
41 public parks, several of which overlook the scenic Iowa
River. Many of these parks are equipped with networks of
walking and biking trails as well as quaint picnic sites and
prairie reserves. Coralville Lake, located to the north of Iowa
City, offers a multitude of recreational activities. In addition
to 5,000 acres of water for pleasure boating, fishing, swim-
ming,and water-skiing, the area is laced with attractive trails
used for hiking, biking, and cross-country skiing. A glimpse
of the state's geologic past can be found at a nearby Devonian
fossil gorge. Unearthed during the flood of 1993, the gorge
contains a variety of fossils. Iowa City is full of unique shops -
from the Old Capitol Town Center, Pepperwood Plaza, and
the Sycamore Mall to family-operated businesses; the area
provides a variety of merchandise. The downtown is un-
equalled when it comes to offering specialty goods; iYs there
you'll find clothing and jewelry, gifts and toys, books and
espresso. The Coral Ridge Mall, located in the nearby city of
Coralville, is a regional shopping mall.
CITY GOVERNMENT BACKGROUND
The legislative and policy arm of the City government is the
City Council, which consists of seven Council Members elect-
ed to four-year, overlapping terms. All Council Members are
elected at large in the general election; three of the seven are
nominated by district and any primary is held only in the
district. One of the Council Members is selected as Mayor by
the majority vote of the Council and serves atwo-year term in
that capacity. The Mayor is a voting member of the City
Council and has no veto power. The Mayor is the official
representative of the City, presiding officer of the Council,
and its policy spokesperson.
The Council appoints a City Manager, City Attorney, and
City Clerk. The Council also approves the City Manager's
~~~
_, 4.{"
_. _~
appointments of the Police Chief and the Fire Chief. All other
decisions concerning hiring, firing, discipline, and supervi-
sion of employees are made by the City Manager or those
employees to whom the Manager delegates responsibility,
subject to Iowa law, including Chapter 400 of the Iowa code
regarding civil service employees. The Mayor and City Coun-
cil also make appointments to the Library Board of Trustees
and the Airport Commission. The Library Boazd appoints a
Library Director and the Airport Commission appoints an
Airport Manager. The Mayor and City Council appoint a
wide variety of Boards and Commissions to assist them in
making legislative and policy decisions for the City.
The City Manager is the Chief Administrative Officer of the
City. All City employees, except the City Clerk and City
Attorney and their staffs, answer to the City Manager, who in
turn answers to the City Council. It is the duty of the City
Manager to ensure that City's Ordinances are enforced and
the policies of the City Council are implemented. The City
Manager appoints and directly supervises the directors of the
City's operating departments, supervises the administration
of the City's personnel system, and further supervises the
official conduct of City employees including their employ-
ment, training, compensation, reclassification, discipline and
discharge. The City Manager also oversees administration of
City contracts, execution of public improvements, as well as
construction, improvement, and maintenance of all City facil-
ities. The City Manager prepares a proposed annual budget
and submits it to the City Council for consideration and final
approval consistent with State law, along with presenting
recommendations and programs to the'City Council.
Iowa City is afull-service, municipal government providing
a wide array of city services as shown in the accompanying
organization chart. The City has 615 full-time-equivalent
employees with 551 being full-time enFtployees. The City's
fiscal year runs from July 1 through June 30. The City has a
total expenditure budget of $125 million with the major
components of the budget being the General Fund ($51 mil-
lion), Business Type/Proprietary Funds ($46 million), Capi-
~~ 00[~~
tal Projects ($14 million), and Debt Service Fund ($12 million).
The City has earned and enjoys a triple A bond rating.
More information regarding the City Government of the City
of Iowa City and the community can be found at the City's
website and related links at: www.icgov.org
CITY ISSUES, CHALLENGES,
AND OPPORTUNITIES
The City of Iowa City expects to address a number of impor-
tant issues and challenges in the next several years. Some
issues relate to broad policy matters. Some are more specific
to particular internal operational, organizational and man-
agementmatters. The Mayor and City Council are seeking an
experienced, professional public administrator to assist them
in analyzing and evaluating these and other issues, and
implementing programs which will maintain and improve
the quality of life for its residents and businesses. The following
issues and challenges are not listed in order of priority or impor-
tance 6u t are set forth to give candidates a sense of the type and scope
of issues which the Cify will be addressing. The list is not to be
considered as exhaustive, nor should the statements be interpreted
as endorsing any particular course of action. The list is divided into
some general categories, but there is obviously overlap of issues into
more than one category.
Finances/Revenue
Grow the City's tax base within a state municipal tax
structure which limits revenue sources and options.
Increase acquisition of grants from state and federal
government regarding a wide range of programs in-
cluding transportation, roads, housing, homeland secu-
rity, etc.
Develop revenue producing/sharing partnerships with
private and public organizations.
Re-examine the local option sales tax issue
in terms of focused spending (i.e., road im-
provements) for particular projects which
benefit all of the taxpayers who pay the tax
and which is "sunsetted" when the projects
are completed.
Economic Development
• Take a more proactive policy and programmatic stance
toward commercial and industrial growth and develop-
mentwithin the City limits.
• Review the City's zoning and building codes to facilitate
development while still maintaining quality and safety
standards.
• Evaluate potential property acquisition opportunities
for redevelopment purposes.
• Continue the City's active involvement with downtown
as it changes from a retail center to aoommunity/ student
activity and entertainment center.
• Implement road improvements which will assist in mov-
ingbusiness related traffic within and around the City.
• Implement road improvements which will improve traf-
fic flows in the Kirkwood College area of the City.
• Make the airport and surrounding area more attractive
as a business development opportunity.
• Develop a light rail system along the Technology Corri-
dor linking workers and jobs.
• Investigate ways to increase east-west train traffic from
both a freight and passenger standpoint.
• Investigate and evaluate the utility and value of a com-
munity-wide Wi-Fi system.
• Consider public ownership of public utilities such as gas,
electric, and cable/internet systems.
• Cultivate the idea of Iowa City as a retirement communi-
ty to attract and retain residents with regular income,
who participate and support marry cultural activities
and programs, and who do not utilize some services such
as elementary and high schools.
Workforce/Affordable Housing
Develop concrete goals for affordable housing utilizing
mixed-use developments and inclusionary zoning poli-
Customer Service
Improve customer service/welcoming ori-
entation to business development and
expansion.
Review and evaluate City Hall staffing and
assignments to expand hour of operation
and availability to the community.
Exemplify and implement an organization-
al culture which balances regulatory roles
of government with the role of enabler/
proactive communicators to assist residents
and businesses in achieving their commu-
nity or business goals.
~Op~
ties: "untangle the knot" of the many causes and
impacts of workforce/affordable housing.
Review public transit services and routes as part of
the goal of achieving affordable housing within the
community.
Look at new and creative approaches which other
communities are taking to encourage a broader range
of housing options for working families which are
also profitable for developers and builders.
Personnel/Staffing
W ith projected retirements of City Department Heads
and other City Staff over the next 3 to 10 years, take
a fresh look at the City's organizational structure,
programs, and staffing levels.
Also, with projected retirements, develop compre-
hensive succession planning policies and programs to
ensure the continued high level of professionalism and
skills within the organization.
Find a way to finance the construction and staffing of Fire
Station #4 in the short term and Fire Station #5 in the
longer term.
Evaluate police staffing levels which some consider to be
relatively low based on per capita staffing standards.
Regularize the performance evaluation process for de-
partment heads with a system which rewards perfor-
mance and encourages excellence and risk-taking.
Improve clarity and completeness of internal communi-
cation from the top down, through department heads,
and to the rank and file.
Marketing/Image,/Public Relations
Improve marketing the City; hire a professional public
relations person for the City.
Translate residents' love of Iowa City into a positive
image for both retaining and attracting future entrepre-
neurs and retiring "Boomers" and competing for busi-
ness growth and grant acquisition.
Find more ways to welcome and integrate new members
of the community.
5trategic/L,ong Term Planning
Consider development of an overall strategic plan for the
City which sets achievable priorities and goals.
Have afive- and ten-year vision and plan for the commu-
nity to help navigate through the sometimes conflicting
program requests which come before the Mayor and
Council.
Value the voices of those not typically heard regarding a
wide range of issues and plans.
University and Student Relationships
Continue to expand partnerships and programs with the
University of Iowa and to engage the highly talented
faculty, staff, and students in addressing City issues and
challenges.
Get students to care about and be involved in the City
government; bridge the gap between students and the
rest of the community.
Build partnerships between the police, University, social
service agencies, and students in regards to alcoholism,
binge drinking, and sexual assaults issues.
Recognize that students who are often members of the
community for 4 plus years have some of the same needs
and concerns of longer term residents.
Create regularized (quarterly or semi-annual) meetings
between the University, the City, and students to discuss
and address common issues and ptoblems.
Regionalization and Partnerships
Continue the implementation of tl}e joint communica-
tions center and take a leadership role in seeking other
joint service agreements with otheu governmental bod-
ies in the region regarding police, fire, public transit and
vehicular traffic issues.
Continue to support the regional approach to economic
developmentthroughthe Cedar Rapids/ Iowa City Tech-
nology Corridor.
Miscellaneous
Evaluate and find ways to fund the maintenance and
replacement of aging infrastructure.
Upgrade and expand recreational facilities to keep pace
with other cities in the region.
Improve and upgrade the City's information tech-
nology: i.e., catch up on GIS system; improve and
integrate the City's financial and HR software pro-
grams to provide up-to-date information to City staff;
expand the opportunities for e-business with residents
and businesses.
Simplify/ digest the many dense and lengthy documents
on the City's website to be more readily understandable
to residents and businesses.
C~OG°~~
Provide more explicit leadership and education to the
community regarding energy efficiency and conserva-
tion and other "green' initiatives.
Institute an annual "trash forgiveness" day.
CITY MANAGER GIUALIFICATION CRITERIA
The current and predictable issues, needs, and challenges
confronting the City of Iowa City call for particular experi-
ence, skills, and professional commitment on the part of
Candidates for the position of City Manager. The following
factors of education, experience, management style, and per-
sonaltraits have been identified as ideal attributes for the City
Manager to possess in order to function effectively in the
position. It is anticipated that the salary for the position will
be $160,000+/-, negotiable depending upon experience and
qualifications. Residency in the City is required within a
reasonable amount of time following appointment, as deter-
mined by the Mayor and City Council.
Education and Experience
A bachelor's degree from an accredited college or university
is required; a graduate degree in public administration or
related field is preferred.
Have proven executive-level management experience with at
least seven years of progressively responsible experi-
ence; experience in a full service municipality of similar
size and complexity is preferred.
Experience in a university community is strongly preferred
but not required.
Possess strong financial management abilities involving bud-
getdevelopment and controls, financial forecasting, prov-
en and sustainable revenue generation, and capital 1
improvement programming; have excellent analytical
skills.
Have knowledge of and experience with a wide variety of
creative and innovative housing alternatives available
through both private sector developers and public and
not for profit programs and partnerships.
Have experience with and an appreciation of the contribu-
tions which educational, cultural, recreational, and his-
toricalamenities make to a community which enjoys and
appreciates a high quality of life for all of its residents.
Possess demonstrated excellent oral and written communica-
tion skills and the ability and willingness to communi-
cate openly and transparently with the Mayor, City
Council, employees, and community.
Have experience in and knowledge of employee and labor
relations and possess a reputation for dealing openly
and fairly with both individual employees and employ-
ee groups.
Have experience developing and implementing a strategic
planning process which anticipates future opportuni-
ties, issues, and concerns, and assists in development of
annual and longer-range plans and priorities for the
community.
Have experience in intergovernmental relations working with,
and when appropriate, lobbying local and regional juris-
dictions and state and federal agencies in a constructive
and cooperative manner.
Have demonstrated record of applying technology systems
and technology transfer to ensure effective use of com-
puter applications and related technology by all appro-
priate activities of the City government; personally be
computer literate.
Have experience working with elected officials, other
City department heads and staff, and an actively
involved public in a positive, cooperative, and
team-oriented approach to addressing issues and
solving problems.
Understand and practice the principles of the council-
manager form of government; prepare and share
information equally with all members of the Coun-
cil;provide the Council with alternatives and make
a recommendation to the Council on all matters
that come before it.
Possess knowledge of economic development tools,
programs, and strategies and have a positive record
in overall economic growth and development and
downtown revitalization, including a positive
record of interaction with business leadership.
', ~~ G"~
Be capable of effectively communicating the City's approved
policy positions to the media and community groups and
organizations.
Have experience and ability to recruit and retain high quality
professional staff and be supportive of professional de-
velopment for staff.
Possess a broad base of knowledge beyond local government
and be a life long learner who can appreciate an inter-
disciplinary approach to problem solving.
Management Style and Personal Trafts
Possess complete integrity and exemplify professional and
personal characteristics of impeccable behavior which
meet the highest standards.
Be an excellent communicator; a good listener; be someone
who honestly and openly seeks and enjoys the input of
others whether they are citizens, staff, or elected officials.
Bea "people person;' easy to get along with, patient, and
accessible.
Have strong leadership skills.
Be a strong administrator who is self-confident and has the
courage of her or his convictions to present carefully
thought-out policy-related alternatives and recommen-
dationsfor Council action, while recognizing the impor-
tance ofcarrying out the direction of the policy decisions
of the Mayor and Council.
Have maturity, professional stature, and personal style which
will establish early credibility with City Officials, em-
ployees, and the community at large.
Have a high energy level and enthusiasm for meeting the
challenges and responsibilities of the City Managei s
position; have a good work ethic; set a good example.
Exemplify and be committed to a customer service orientation
and be able to exemplify, promote and support such an
orientation among staff throughout the organization.
Be capable of attracting, developing, and retaining a highly
qualified professional staff.
Delegate broadly and provide wide latitude to professional
staff, while being personally knowledgeable of the status
of municipal activities and projects and holding staff
accountable for results; be able to challenge staff to be
creative and innovative in addressing community issues.
Believe in and practice participatory team management; be a
consensus builder; have faith in managers and give them
opportunities to take calculated risks.
Be open to and promote new ideas and initiatives.
Be active in the community as a visible City Official, per-
sonally taking part in civic and community activities
and events.
Though thoroughly engaged with the City organization and
community, be able to take vacations and "recharge their
batteries."
Have a sense of humor.
PROFESSIONAL ANNOUNCEMENT
The following, or similar, text has been released for insertion
in appropriate professional publications and Internet sites.
IOWA CITY, IA (65,000) City Manager. The City of Iowa
City, progressive, stable, full-service, independent city and
home to the University of Iowa, seeks an'experienced manag-
er and leader who will thrive in an interactive community.
Reports to and appointed by the Mayor and City Council,
elected to four-year overlapping terms. Mayor is selected by
the City Council from among its members. Most recent City
Manager retired after 21 years as City Manager. $125 million
budget and 615 FTE employees. Successful and responsible
executive management experience required; municipal expe-
riencepreferred. Bachelor's degree required. Mastei s degree
preferred. Experience in a university community strongly
preferred, but not required. Strong administrative leader-
ship; open and positive communication; team management;
financial and budget management; community, housing and
economic development success; and labor relations experi-
ence required. Must be committed to and enjoy being part of
and working with an engaged community. Starting salary
range of $160,000+/- dependent upon cjualifications and ex-
perience. Residency required subsequent to appointment.
Additional information regarding the position can be found
at the Consultant's website: www.pargroupltd.com. Apply
promptly with complete rsisum@ to: Robert Beezat, The PAR
Group LLC, 100 N. Waukegan Road, Suite 211, Lake Bluff,
Illinois 60044. TEL: 847/234-0005; FAX 847/234-8309;
email: resume®pargroupltd.com Applicants desiring confi-
dentiality, subject to Iowa open meetings and records laws,
should request the same in writing at the time of submitting
their application. The City of Iowa City is an Equal Opportu-
nity Employer.
The Group
~Nr, p~
Citizens of Iowa City
Mayor &
City Council
Airport Boards & City City City Board of
Commission Commissions Attorney Clerk Manager Trustees
Library
Airport Director
Manager
Assistant Housing & parkin
g Parks & anntng
Community
Police
City Finance Fire Ins ection
p & Recreation Development Chief
Manager Director Chief Services Transit Director Director Director
Director
_ Broadband Admin. Admin./ -Admin. Parking Administration Administration Administration
Telecomm. Trainin
Accounting g
Building
Transit Operations
CBD Maintenance Community
-Animal Service
-Human Rights Fire
Purchasing Prevention -Inspection
Para-Transit
Cemetery Development
Community
Human
t Fire _ Housing
Authority
Forestry Economic
Development Services
Resources Documen
Services Suppression
Housing
Government _Criminal
JCCOG Programs Investigations
Information -Inspection Buildings
Neighborhood
_Emergency
Technology
Services Parks Services Comm.
Revenue Recreation Urban Planning Patrol
Records &
Risk -Investigations
Management
IP12
MINUTES PRELIMINARY
IOWA CITY BOARD OF ADJUSTMENT
MARCH 10, 2010 - 5:15 PM
EMMA J. HARVAT HALL
MEMBERS PRESENT: Robert Anderson, Barbara Eckstein, Will Jennings,
Caroline Sheerin, Le Ann Tyson,
MEMBERS EXCUSED: None
STAFF PRESENT: Sarah Walz, Sara Greenwood Hektoen
OTHERS PRESENT: Jason Hilsman, Scott Ritter
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Chairperson Caroline Sheerin at 5:22 p.m.
An opening statement was read by the Chair outlining the role and purpose of the Board and the
procedures governing the proceedings.
ROLL CALL: Anderson, Eckstein, Jennings, Sheerin and Tyson were present.
CONSIDERATION OF THE MINUTES FOR FEBRUARY 10T" 2010:
Jennings and Eckstein offered typographical changes to the minutes.
Eckstein motioned to approve the minutes as amended.
Jennings seconded.
The motion carried 5-0.
Iowa City Board of Adjustment
March 10, 2010
Page 2 of 12
SPECIAL EXCEPTIONS:
EXC09-00009: Discussion of an application submitted by Ace Auto Recyclers to amend
the requirement of a previously approved special exception for a salvage yard in the
Heavy Industrial (I-2) zone at 2752 South Riverside Drive, to allow a waiver of the solid
fencing requirements along the north, south, and east sides of the property.
Sheerin said her understanding is that there had been a motion at the previous meeting that
now needs to be withdrawn. Greenwood Hektoen said that because the Board Members had
visited the site and the applicant has additional information they would like to provide, she would
suggest withdrawing the previous motion if Board wished to further discuss the matter. Walz
said she believed the motion in question is the one that was based on staff recommendations.
Greenwood Hektoen suggested that whoever made the motion should be the one to withdraw it.
Tyson withdrew the motion to approve the application per staff recommendations as stated in
the February 10`h meeting.
Sheerin re-opened the public hearing for the application.
Walz showed an aerial view of the I-2 zone where the salvage yard is located. She said that the
salvage yard is set back of more than 300 feet from the public right-of-way. To the north of the
property lies anon-compliant salvage yard in the I-2 zone; to the south is vacant land that is
also zoned I-2; to the east is Mesquakie Park, public land to which public access is denied due
to hazardous materials in that area. Walz said that the park provides more than adequate
screening from the Iowa River. She noted that the nearby pond is a dredge pond in the
County's jurisdiction, which is also in an area zoned Industrial. Walz said that the applicant
intends to build a new facility on the site. In order to secure a building permit for the facility, the
applicant will be required to install 8-foot high solid fencing along the west portion of the
property. The fencing picked out by the applicant does meet all of the necessary requirements.
Staff has recommended waiving the requirement for solid fencing along the other three sides of
the property. Walz said that her understanding of the Board's previous discussion in the last
meeting was that it made sense to waive the requirement on the north and east sides of the
property, but that some members had concerns about the southern side. Walz noted that the
applicant has already installed the required landscape screening. Walz shared a picture of the
view from the southwest of the property, which highlighted the landscape screening. She also
provided topographic information from the County to help the Board understand the actual
impact that an 8-foot solid screen would have on the view of the salvage yard from the roadway.
Walz said that Riverside Drive is approximately 12 feet higher in elevation than the salvage
yard. Because of this difference in elevation, the fence may not have the desired screening
effect. Walz showed photographs taken approximately every 50-100 feet along the Riverside
Drive approaching the salvage yard from the south. These were intended to help identify the
level of visibility the salvage yard has from the road. Walz said that her own observation is that
the grade along the roadway is such that what one sees from the road are things that are stored
quite a distance from the fence-line. She said her sense is that the 8-foot solid fence would not
provide screening for those objects. Walz noted that there is a 15 foot fire-break inside the
fence, so cars are set back to begin with. She said that in her view it might not be possible to
screen the view of all of the cars in the facility. She noted that the applicant has more
information about the topography and screening.
Iowa City Board of Adjustment
March 10, 2010
Page 3 of 12
Eckstein asked if Walz's images showed where the creek is. Walz said they did. She added
that the building official had asked the applicant to maintain a fence on each side of the creek to
prevent drift from either salvage yard entering into the stream. Eckstein asked if Ace was
flooded in 2008 and Walz replied that it was. She noted that salvage yards are required to
maintain a large number of permits, including permits from the DNR. Walz said that it is her
recollection that salvage yards are required to drain all fluids from cars prior to crushing them.
Anderson noted that there are some images of the projected tree growth included in the staff
report. He asked how far into the future those projections are. Walz advised him to ask the
applicant. Anderson asked if the letter the applicant provided from a certified arborist that gave
tree growth estimations had been reviewed by the City Forrester. Walz said that it had not, and
that given that the letter was signed by a certified arborist that the staff would not go back to the
City Forester unless that had some reason to question his information. She said it is not
uncommon to accept the word of outside experts; just as materials provided by outside
engineers, etc., are not necessarily reviewed by City experts in every case.
Anderson said he had done some research and had come up with less optimistic growth
estimates. Sheerin said she did not believe that Board Members were allowed to do outside
research. Walz stated the same. Anderson asked how far apart the trees are, and Walz said
she believed it was every 20 feet. Anderson asked if there was an expected maximum height
and width for the fully grown trees. Walz said she did not know that information. She said that
she assumes that because they are mixed with spruce she imagines they will be very large at
maturity. Anderson asked if it was known how these trees respond to possible soil
contaminations. Walz said that the reason staff had recommended that a certified arborist
select the plantings was to make sure those factors were taken into consideration. Anderson
said he was trying to gauge how much growth can be expected in such a harsh environment.
Eckstein said she wondered if the Board can stipulate that when the vinyl slatted chain-link
fence is replaced in the future, it be replaced with something different. Walz said her
understanding is that the Board is to determine if the requirement should be waived; if the Board
chooses to waive it now, then that waiver stands in the future as well. Walz said that the staff
recommendation does require the client to maintain at least what is there. Greenwood Hektoen
said that the question before the Board is whether to waive the requirement or not. Eckstein
said that she took that to mean that any future fence then would cease to be an issue for the
Board of Adjustment, and Greenwood Hektoen said that was correct.
Eckstein said she was wondering if the Mesquakie Park is one of historic significance to Iowa
City. She said that her understanding is that the site of the original trading post and Mesquakie
settlement may be in that general area. Walz said that she did not know the answer to that
question. She said that the site was formerly a landfill and that what prohibits people from being
permitted in the area is that there are methane leaks and protrusions of items that were once
buried in the dump. She said she did not know if there was archaeological significance to the
area. Walz said that she assumes that because the park is named "Mesquakie" the tribe may
have had some level of movement through the area, but that she does not know whether or not
it was an actual settlement. Eckstein said that she knows that somewhere fairly near there on
that side of the river there is such a site. Eckstein said that given that, the site seems to have
more significance than is indicated by the staff report. She said she could not tell if it was that
particular piece of ground or not. Walz said she had thought that Napoleon Park was in some
way connected with the original trading post and settlement of which Eckstein spoke, but that
she was not sure. Eckstein said the issue raises concerns for her.
Iowa City Board of Adjustment
March 10, 2010
Page 4 of 12
Sheerin asked if that was part of the criteria that the Board should be considering. Eckstein said
she believed it was relevant because she believed it related to General Standard #3:
"Establishment of the specific proposed exception will not impede the normal and orderly
development and improvement of the surrounding property for uses permitted in the zone in
which such property is located." Sheerin said she did not understand how potential historical
significance of the neighboring property related to that standard. Eckstein explained that if the
site is archaeologically significant, then it would relate. She said her questions concerning the
creek were not really about the fencing around it; rather, it was a question of how the creek
would be treated.
Walz noted that with regard to the creek, the fencing requirements were intended to keep
salvage out of the creek. Eckstein said she understood that, but that she was trying to put fairly
complex pieces of information together. She said that one of her questions is whether or not the
site has any archaeological significance; a question she understands that no one present had
the answer to. Her other question is, if in fact the site is of historic importance, what might be
done to move the site toward greater approachability, rather than to dismiss it as a former
landfill that need not be approached.
Greenwood Hektoen said that she believed this was beyond the scope of what was before the
Board. She said she was having a difficult time seeing the relationship of this issue to the
General Standards and Specific Criteria the Board is to consider. Sheerin said that the Board is
not dealing with Mesquakie Park in this application. Walz said that the issue with Mesquakie
Park is that it will not be open to the public. Walz said that the issue of whether or not an
archaeological team could go into the park would be up to the City, but that the City does not
intend to allow the general public into the park because of the hazards that exist there. Eckstein
said that her question is whether or not the relationship between Ace Auto Recyclers and the
creek and the evolving state of the contiguous land known as Mesquakie Park has been
sufficiently dealt with by the staff recommendations. Eckstein clarified that it is not a question
about the fence, rather a question about the relationship to the creek. Walz said that in her
opinion she would say that it has, and that Mesquakie Park is a property unlikely to be
developed. Eckstein concurred that the park was unlikely to be built on. Walz said the park is
significantly wooded and the Ace property is not in view of the Iowa River, so in her opinion the
issue is adequately addressed.
Eckstein said it is not a question about the aesthetics. She said it is a question about the
quality of the land in relation to the water and the approachability of that site in the future. Walz
asked Eckstein to repeat her statement because she had not fully understood it. Eckstein
reiterated that it was not a question of aesthetics. Walz explained that the issue of the fence is
an aesthetic issue. Eckstein said she understood that but portions of the staff report make
stipulations about the creek, and it is the creek which interests her. Walz said that the only
purpose behind the fence requirement by the creek was to prevent salvage from drifting into the
creek. Eckstein asked if the creek was protected from salvage drifting into it even under flood
conditions. Walz said that it was certainly possible that things from both salvage yards and
Mesquakie Park could drift into the creek if a flood reached a certain level. Greenwood Hektoen
said she thought Eckstein's concerns would be more applicable if the matter before the Board
was an expansion of the salvage yard's use, or a rezoning.
Jennings asked if the language in the staff recommendation would require trees that were part
of the landscape buffer to be replaced if they died or were damaged. Walz said that trees that
died would have to be reinstalled.
Iowa City Board of Adjustment
March 10, 2010
Page 5 of 12
Sheerin invited the applicant to speak.
Jason Hilsman, 613 Redbird Run, Tiffin, said that he understood the concerns expressed about
the salvage operation, but that he wanted everyone to know that Ace's goal is to have a
modernized facility. Hilsman said that over the past ten years they have worked very hard and
spent a lot of money trying to make improvements to the site. He said that they are more than a
junkyard; they want the facility to look good as people drive by or stop in. Hilsman said that the
community perception of their facility means a lot to them. He said that they consider
themselves to be a recycling yard, not a junkyard. He said they are trying to get away from the
junkyard image, and are trying to modernize and do things the right way so that they can be
functional and yet still look nice.
Hilsman said that there was a lot of planning that went into the trees and the tree types and the
soil, because Ace worked closely with the City to design an acceptable screen. He said that
Planning staff's main concern had been to have a nice green screen in addition to a fence.
Hilsman said his business maintains the ditches in front of their building and has two acres of
grounds that it keeps mowed and maintained, in addition to the five acres of grounds on which
the screening trees are planted. Hilsman said they have every intention of maintaining things
properly and keeping the facility looking good.
Hilsman said he understood that the Board had some concerns about the south side of the
property. He said that Scott Ritter, an engineer, was present to discuss the elevations on that
side and to answer questions from the Board. Hilsman said that the eight foot solid steel
fencing that they will install on the west side will be very attractive and will be of the same
material as the new building. He said that hopefully over time the trees will grow to provide
additional screening on that side as well.
Hilsman said that they want their recycling facility to be something the community can be proud
of. He said that they recognize that their business is at an entranceway to the city, and they
want their business to be appealing to anyone stopping in or driving by. Hilsman said he was
happy to answer any questions from the Board.
Eckstein thanked Hilsman for the materials he provided concerning I-CARE. She noted that (-
CARE pays particular attention to metals involved in the recycling of cars, and asked what was
done concerning the metals in the electronics found in cars. Hilsman said that their business
processes cars by draining the fluids, selling viable parts, and then crushing the cars. Hilsman
said that the specific metals are separated in magnetic and melting processes after the car goes
to the steel mill. Hilsman said that they mainly deal with the car bodies at his facility.
Anderson asked Hilsman if he had information on the growth rate of the various trees used in
the landscape screening. Anderson said the rate of growth for the Norway Spruce was listed as
two to three feet per season, but that the outside row of trees, the Eastern Red Cedars, has no
projected growth rate indicated. Hilsman said that he believes the Eastern Red Cedar grows at
a rate of 20-24 inches per season. He said that tree growth is always dependent on soil
conditions and rain, and so can be variable. He said that last year was a wet year, so the
natural conditions were conducive to growth. He said that in the past they have had to go out
and water all 115 trees, which is time-consuming and labor-intensive.
Anderson noted that on the site plan the tree-line does not extend all the way to the eight-foot
solid fencing on the southwest corner, and that there appears to be a gap in the screening. He
asked why that was done. Hilsman said that when Ace originally came before the Planning and
Iowa City Board of Adjustment
March 10, 2010
Page 6 of 12
Zoning Commission this was the design that was recommended. He said that visually, the
angle of the trees provides all of the necessary screening for that area. He said that they had
worked closely with Bob Miklo in the Planning Department on that landscape screening plan.
Anderson noted that Ace had provided images that showed projections of what the tree growth
would look like over time. Anderson asked if Hilsman had tree heights and years to go with the
pictures, as all that was provided were the images. Hilsman said that the pictures represented
the present day, two to three years out, and five to six years out.
Scott Ritter, 5060 James Avenue SW, Kalona, of Hart-Frederick Consultants addressed the
Board. He said that in order to do their projections, his firm determined the exact location of
each of the trees. The trees are planted in a staggered pattern every ten to twenty feet. Ritter
explained that the elevation of the road in relation to the salvage site makes a fence irrelevant,
as the view from the road will look over the top of the fence. Ritter demonstrated this with
images showing views from a number of angles. Ritter reiterated that on the south side,
fencing, whether solid or slatted, would not obstruct views of the salvage yard from the road due
to the elevation of the road.
Walz noted that while the City Forester did not explicitly approve this landscaping plan, the
species of spruce that is proposed in the plan is one that is typically proposed by developers
where there is a need to provide tall, dense screening in a relatively short period of time. She
said that Eastern Red Cedar is Iowa's only native evergreen, and it tends to be a rather prolific,
fast-growing tree. She said it may have been selected to account for the somewhat harsh
environment in that area.
Sheerin asked if there was a motion.
Eckstein moved to approve EXC09-00009, an application submitted by Ace Auto
Recyclers to amend the requirement of a previously approved special exception for a
salvage yard in the Heavy Industrial (I-2) zone at 2752 South Riverside Drive, to allow a
waiver of the solid fencing requirements along the north, south and east sides of the
property, subject to the following conditions:
1. All landscaping required as a condition of the previous special exception as well
as the 8-foot wall of concrete blocks installed along the southeast portion of the
salvage yard shall be maintained;
2. The required 8-foot, solid fence must be approved by planning staff and must be
installed from the southwest corner of the property, north to where the new
office/warehouse service building is proposed;
3. When construction is finished on the office/warehouse building, and prior to a
certificate of occupancy, matching 8-foot solid fencing must be continued north to
the existing tear-down warehouse;
4. In order to prevent salvage from obstructing the drainage way at the northeast
corner of the property, a 4-foot chain link fence must be installed and maintained
south of the drainage way as shown in the original site plan approved with EXC06-
00008;
Iowa City Board of Adjustment
March 10, 2010
Page 7 of 12
5. The 6-foot chain link fence with vinyl slats currently installed to the north of the
drainage way should remain in place to provide separation from the adjacent
property;
6. Ace Auto Recyclers may not occupy the new building until all required fencing is
installed;
7. Salvage may not be stacked higher than 6 feet;
8. All other conditions related to the original exception (EXC06-00008) not
specifically amended in this application shall remain in effect.
Jennings seconded the motion.
Anderson said he would like to once again amend the motion to exclude the south
portion of the property from the waiver.
Walz stated that that motion had been defeated at a previous meeting, but then noted there was
now an additional Board member present. She advised the Board that they may want to have
some discussion prior to amending the motion so that they have some idea where each Board
member stands. She said that what happened at the previous meeting was that because the
motion for an amendment did not pass and the Board was divided 2-2, the result could have
been that the Board did not waive any requirement because they did not separate out the
exclusion of the south side from the original motion. Walz said that by holding discussions prior
to offering amendments, the Board can ensure that they do separate out the divisive elements if
there is found to be a real difference of opinion between Board members.
Anderson withdrew his amendment pending further discussion.
Walz advised the Board to discuss what each member was thinking in terms of whether the
fencing along the south property line satisfies the criteria set forth in the waiver, or any other
questions they may have about the matter.
Eckstein said that she had driven up and down the road while looking at the property and that
she would not be inclined to remove the south side from the waiver. She said she would likely
vote in favor of the motion as stated.
Sheerin said she too had driven past the property, and she could not even see it from the road.
She said she sees absolutely no reason to vote against the waiver.
Anderson said that he has driven past the property a number of times, and he can see the
salvage operation from the road. Anderson said that his concern is that while he agrees with
staff that an 8-foot fence may not make a large amount of difference in the view, that fact is not
enough, to his mind, to grant an exception. Anderson said that while it is not in his power to
make the solid screening requirements more onerous, that is not sufficient reason in his mind to
eliminate them or further reduce them. He said he is sympathetic to the costs and the efforts
involved in fulfilling the solid screening requirements, and that he appreciates the materials
provided on the I-CARE program that Ace submitted, though he is not sure what bearing it has
on the solid screening requirements. Anderson said the cost and efforts the applicant must go
to is not a factor the Board is intended to consider as part of its decision making process. He
said that the Comprehensive Plan makes it clear that an entranceway to the city is a primary
Iowa City Board of Adjustment
March 10, 2010
Page 8 of 12
consideration. Anderson said the City has a solid fencing requirement and he sees absolutely
no reason to reduce those requirements and grant this exception.
Jennings said that he has driven past the property under a variety of conditions and he concurs
with Board members who fail to see the aesthetics of the salvage yard as problematic.
Jennings said he is in concurrence with staff recommendations. He said his understanding of
the matter is that the Board is to consider this as an aesthetic issue. He said he is sympathetic
to the concerns about entryways to the city, but that it is not within the purview of the Board to
require the business to be moved elsewhere, and staff's recommendations attempt to
accommodate its presence in the best possible way. Jennings said that given the constraints of
location and grade, staff's recommendations address the issues as best they can. He said he is
in concurrence with the staff recommendations.
Anderson said that his understanding is that the landscaping was intended to serve as an
additional screening mechanism to that provided by the solid fence requirements. He said that
the waiver makes it so that vegetation is relied upon as the primary, if not only, screening for the
site. He said that this is particularly risky on a site and in a location where it really must be
taken on faith that the vegetation will perform as projected. He said he is not comfortable with
that.
Tyson said she has struggled with this since it first came before the Board. She said she has
driven past the property under a number of weather conditions in an attempt to convince herself
that the waiver is a good course of action to take. She said she just is not convinced that it is.
Tyson said she did not understand how the three Board members who seem to be okay with the
waiver could not see the salvage site from the rode when driving past. She said the salvage
site is clearly visible from the road, and that the Board has an obligation to their city to do their
best, and not rely solely on a grove of trees for screening.
Jennings clarified that it was not that he did not think the salvage yard was invisible from the
road; rather, that taking into account the salvage yard's legitimate right to be located there and
the issue of the road being at a higher grade than the salvage yard, it was his opinion that a
solid fence on the south side would not make an appreciable aesthetic difference in the visibility
or non-visibility of the salvage yard. He said that within all realm of reasonable action the City
staff and the applicant have addressed the screening issues.
Anderson asked Jennings if he would approve a 6-foot chain link fence with vinyl slats if the
fence were not already in existence and the applicant was requesting it to fulfill their solid
screening obligations. Jennings said that he did not know if could answer that question.
Sheerin said she did not think the salvage yard was invisible from the roadway. However, she
had difficulty seeing when she was driving by. She said that prior to reviewing the application
she had driven past the site countless times and had no idea the salvage yard even existed.
She said that Ace Auto Recyclers was certainly no more of an eyesore than any other business
or structure on that road. She said it was really unfair to make the applicant attempt to make
their property invisible to people driving past it, particularly in light of the fact that it is not that
visible to begin with and will be even less so if staff's recommendations are followed.
Anderson said the Board is not asking anyone to make their property invisible. He said that the
Board is deciding whether or not to grant this specific business an exception to rules that every
other salvage operation in the city has to abide by. Sheerin said that in this case, the solid
fencing will make absolutely no difference as the site will be equally visible with a solid fence as
Iowa City Board of Adjustment
March 10, 2010
Page 9 of 12
it is without one due to the grade of the road. Anderson said that was not really the question at
hand. Sheerin said that it certainly is: the question at hand is aesthetics and the aesthetics
would not be changed by solid fencing being installed on the south side of the property.
Anderson said that to his mind, the question is actually whether or not there is any logical sense
in granting an exception to this applicant. Sheerin said there is no logical sense in forcing them
to build a fence that will make no aesthetic difference. Anderson said there is a visible salvage
yard that needs to be screened. Sheerin said the fencing will not make it invisible. Anderson
said that invisibility was a pretty high standard for requiring the solid fencing. Sheerin said that if
there is not going to be an aesthetic change and the salvage operation will still be equally
visible, she sees no point in making the applicant go to the effort and expense of putting up a
solid fence. Sheerin suggested that Anderson wanted to require the solid fencing on the
grounds of principal. Anderson said that was not the case; rather, he was trying to ignore the
fact that this fence is already in existence, which is the standard the Board is to follow. He said
that the Board is to consider the application as if the applicant had come before them and asked
to erect a 6-foot translucent fence around their salvage operation; to consider the adequacy of
the fence as though it was not apre-existing structure. Sheerin said that was not how the Board
had to consider the application. Anderson asked for clarification on that from Greenwood
Hektoen. Greenwood Hektoen said that the question is whether to grant an exception to the
solid fencing requirement. Anderson asked if it was not the case that the application was to be
considered as if there was nothing on the site. Greenwood Hektoen said that was not the case.
She said the Board could assume the present conditions in making their decision.
Eckstein said that while the salvage yard exists at an entryway to the city, it is an entryway to
that is zoned Industrial. She said that what is relevant about the applicant's inclusion of the
materials on I-CARE is that there is a very big difference between a junkyard and a recycling
operation. Eckstein said that to have a major recycling operation in an industrially zoned
entryway to the city is something that is a good thing, not a bad thing. Sheerin said she agreed.
Greenwood Hektoen clarified with Eckstein that her indication had been for the waiver per staff
recommendations, and Eckstein confirmed that that had been her intention.
Tyson asked how the portion of the fence that was made of concrete fit into the current motion.
Walz said the consideration is for a waiver of the solid screening requirements. As that portion
of the fence meets the requirements for solid fencing, it is not affected.
Eckstein began the findings of fact for the General Standards. Walz explained that in the staff
report the bold letters are the conclusion, and the paragraphs beneath are what supports that
conclusion. She said that the findings of fact done by the Board need not include those
particular points, may in fact even refute them; however, they needed to include some kind of
support for the conclusion-the conclusion being the standard or criteria that is being met.
Eckstein stated that the specific proposed exception will not be detrimental to or endanger the
public safety, comfort, or general welfare because staff recommendations address necessary
protections for the stream.
The specific proposed exception will not be injurious to the use and enjoyment of other property
in the immediate vicinity and will not substantially diminish or impair property values in the
neighborhood because this is an industrial area with another salvage yard and a former landfill
that is closed to the public adjacent to the subject property. Eckstein said that the considerable
distance from the road also aids in screening.
Iowa City Board of Adjustment
March 10, 2010
Page 10 of 12
Eckstein said that the normal and orderly development and improvement of the surrounding
property for uses permitted in the zone in which such property is located will not be impeded by
the exception for the same reasons.
Sheerin said that adequate utilities, drainage, access roads and necessary facilities are already
in place. The drainageway on the northeast portion of the site may not be obstructed and a 15-
footfire buffer is required. The proposal by the applicant to maintain the fence north of the
creek and provide an additional 4-foot fence to the south of the drainage way will prevent
salvage from drifting into this area. Ingress and egress and issues of traffic congestion will not
be affected by this waiver at all.
Except for the specific regulations and standards applicable to the exception being considered,
the specific proposed exception, in all other respects, conforms to the applicable regulations or
standards of the zone in which it is to be located. The applicant is being required to provide
fencing on the south side of the creek to ensure that salvage does not obstruct the drainage
way.
The proposed use will be consistent with the amended Comprehensive Plan because the long-
term use scenario for this area is to phase out residential uses and recommends that industrial
and commercial business be allowed to operate in a reasonable manner. Although this is an
entranceway to Iowa City, the applicant will provide effective screening along Riverside Drive to
block visibility of the salvage yard from the public right-of-way. Along the west side of the
property there will be solid fencing which, along with the required landscaping, will sufficiently
screen the salvage use from the public view along Riverside Drive, which is at a higher
elevation than the salvage yard. The installed evergreen landscape screening and solid fencing
along nearly the entire length of the south property line will adequately screen views of the
salvage yard from the adjacent industrial property and will not deter future development for uses
allowed in the zone. The property to the north is also a salvage yard, and the property to the
south is restricted from public access, so waiving the solid screening requirements will not be in
contradiction to the goals of the Comprehensive Plan.
Sheerin then addressed the Specific Criteria, which allows for asemi-opaque or open pattern
fence in certain situations. This criteria is met because the properties to the north and south are
zoned for industrial uses and the property to the east is public land with restricted access. The
area is also relatively flat. The applicant has installed 6-foot chain link fence with vinyl slats
around the property, which will be replaced on the west side of the yard with 8-foot high solid
fencing. The applicant has installed the required landscaping along the west side and along the
first 60 feet of the south side of the salvage yard, and has constructed an 8-foot high wall of
concrete blocks along a portion of the yard's south side.
Eckstein asked if the condition that the salvage not be stacked higher than 6-feet should be
added, especially given the topography. Walz advised that that condition was present in the
motion under item #7. Tyson asked if anything needed to be added about the maintenance of
the trees and Walz said that it did not because it was already a requirement of the special
exception.
Tyson added to the findings of fact that she finds the trees proposed as a screen are not
sufficient enough to allow the Board to waive the solid screening requirements, especially
because the area is a gateway to the city. She said that while she recognizes that this is an
industrial part of the city, she does not believe that the overall screening is adequate.
Iowa City Board of Adjustment
March 10, 2010
Page 11 of 12
Anderson said that he finds that the proposed waiver of the solid fencing requirement is not
consistent with the Comprehensive Plan given that this is an entryway to the city, as is required
under General Standard #7.
There were no additional findings, and a vote was taken.
The motion carried on a 3-2 vote (Anderson and Tyson voting against the motion).
BOARD OF ADJUSTMENT INFORMATION:
Walz said to her knowledge there may be one or two applications for the next Board meeting.
Anderson requested that when discussing cases Board members avoid speculating on the
motivation of other Board members regarding their findings of fact or particular viewpoints on
the case. Sheerin asked if he was making a motion, and Anderson replied that it was merely a
comment.
ADJOURNMENT:
Tyson motioned to adjourn.
Anderson seconded.
A vote was taken and the motion carried 5-0.
The meeting adjourned at 6:39 p.m.
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IP13
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
MARCH 18, 2010 - 7:00 PM -FORMAL
CITY HALL, EMMA J. HARVAT HALL
MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Elizabeth Koppes,
Michelle Payne, Wally Plahutnik, Tim Weitzel
MEMBERS ABSENT: Josh Busard
STAFF PRESENT: Bob Miklo, Jake Rosenberg, Sara Greenwood Hektoen
OTHERS PRESENT: Glenn Meisner, Wally Pelds
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 6-0 (Busard absent) to recommend approval of ANN10-00001 and
REZ10-00002, an application for annexation and rezoning of 1.66 acres of land from
County Agricultural (A) to Institutional Public (P-2) zone located at 4265 Oak Crest Hill
Road SE, subject to severance of the right-of-way of the railroad by the city of Hills, and
the consent of the Crandic Railroad.
The Commission voted 6-0 (Busard absent) to recommend approval of the Moss Green
Urban Village Urban Renewal Plan for approximately 243 acres of property located north
of Interstate 80, west of Highway 1.
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Chairperson Ann Freerks.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
ANNEXATION/REZONING ITEM:
ANN10-00001 & REZ10-00002: Discussion of an application submitted by Johnson
County Agricultural Extension District for annexation and rezoning from County
Agricultural (A) zone to Institutional Public (P-2) zone for approximately 1.66 acres of
property located west of Old Highway 218 (Oak Crest Hill Road SE) north of the Johnson
County Fairgrounds.
Miklo pointed out the current city limits on a map, noting that they end east of the subject
property. He stated that there was a recent subdivision that split this tract off from the
fairgrounds. Miklo said the Iowa State Extension Service purchased the property and wants to
build an office building on the site. Miklo said the Extension is seeking annexation because they
would rather have City water than have to rely on a well for the property.
Planning and Zoning Commission
March 18, 2010 -Formal
Page 2 of 9
Miklo said there are three factors to consider when reviewing applications for annexations. The
first consideration is whether the property falls into the range of the City's long-range growth
boundary. Miklo said that in this the property lies well within the growth area. The second issue
is whether the development of the area will fill an identified need without imposing an undue
burden on the City. Miklo said that this area can be served by City water and sewer service.
He said there is territory directly to the east for which the City already provides police and fire
protection. He said that providing those services can be accomplished without imposing an
undue burden on the City. Miklo said that municipal sanitary sewer is not currently provided to
that area so the property would rely on a private, on-site, septic system until such time as the
sewer system is extended to that area. Miklo said City services will not be burdened by the
annexation. The third test for annexation is whether or not the development is in the City's best
interest. Miklo noted that the entire area is within the City's growth area, so it is the City's
intention to annex that area eventually and control it through zoning.
Miklo said that the proposal is to zone the property P-2, Institutional Public, a zone intended for
any property owned by the state or federal governments, or any branches thereof. Miklo said
there really is not a choice in how to zone it in that the zoning code requires anything owned by
the state to be zoned P-2.
Miklo said that this property currently has access by easement to an entrance to Highway 1 via
the fairgrounds. Miklo said that would not change with this annexation; no new access would be
permitted to Old Highway 218. The property would be accessed from the driveway on the
fairgrounds property. Miklo shared several Power Point images of the property from different
viewpoints.
Staff is recommending approval of this application, Miklo said. He noted that the City of Hills,
which has the railroad right-of-way within its boundary, is in the process of de-annexing that
right-of-way. He said the measure had been approved by the Hills City Council in December,
but has not yet been filed. Miklo said staff is working with Hills to have that process completed.
Miklo said that the process must be completed before this property can be officially annexed.
Miklo said the City must also receive written consent from the railroad; verbal consent has
already been given. If the Commission chooses to recommend approval of the annexation,
Miklo said, the matter would not go before City Council until those two conditions are fulfilled.
Miklo offered to answer questions from the Commission.
Eastham asked if the City has the ability to regularly monitor and regulate septic systems such
as the one the subject property would be using. Miklo said that septic systems are regulated by
the County Health Department. Miklo said that the City's requirements are that once a
municipal sewer is within 300 feet of the property, the owner can be required to hook into the
system. Miklo said this is typically done when there has been some sort of issue with the
system not functioning properly; for example, if a property owner seeks a permit to have work
done on the system, the City might instead require the owner to hook up to the City sewer
system at the property owner's expense.
Freerks said she knows the staff report addressed the issues of snow removal and maintenance
expenses resulting from the annexation, but she asked if Miklo would speak a bit to how that
would work. Miklo said that the entire stretch of Old Highway 218 is within the County's
jurisdiction and is maintained by them; however, Iowa City provides snow removal. Miklo said
the City is in discussions with the County to have the County continue to maintain the small
portion of Old Highway 218 that would fall into the City's domain through this annexation. Miklo
Planning and Zoning Commission
March 18, 2010 -Formal
Page 3 of 9
said that if and when the city annexed the rest of that area, it would take over those
maintenance responsibilities. He said there would be discussions with the County Engineer and
the Board of Supervisors on this issue.
Koppes said she understood the area would be zoned P-2, but she wondered if there was any
specific zone the Commission might be familiar with that would be similar to that zoning. Miklo
said that the use being proposed would be closest to an office use, and will have a parking
requirement and some landscape requirements. He said those requirements will not be as in-
depth as they would be if the property was privately owned. He said the site plan approval
process would still be in place. Koppes asked if they would be required to follow any other City
policies, or if the requirements would be limited to the site plan process. Miklo said he believed
the property would be exempt from most City regulations. He said that in most cases there are
good relationships among government agencies and they agree to follow the City codes; they
just are not necessarily required to.
Payne asked if it was correct that the property would not actually add anything to the tax base;
Miklo said that was correct.
Freerks opened the public hearing.
Glenn Meisner, MMS Consultants (no address given), said that he is the engineer and surveyor
for this project. He said that Miklo had done a nice job of summarizing what the purpose of the
annexation and rezoning would be. Meisner said that the property has been platted and that
they are trying to annex to the City so they can have public water rather than a well. He offered
to answer any questions the Commission might have.
There were no questions for Meisner.
There was no else who wished to speak to this issue and the public hearing was closed.
Freerks noted that the Commission did not necessarily have to vote on this matter tonight.
Payne made a motion for approval of ANN10-00001 and REZ10-00002, an application for
annexation and rezoning to the city of Iowa City approximately 1.66 acres of land from
County Agricultural (A) to Institutional Public (P-2) zone located at 4265 Oak Crest Hill
Road SE, subject to severance of the right-of-way of the railroad by the city of Hills, and
consent of the CRANDIC Railroad.
Weitzel seconded.
Freerks invited discussion.
Freerks said she definitely feels the property meets the criteria of the annexation considerations
and she will be voting in favor of the application.
There were no further comments from the Commission.
A vote was taken and the motion carried on a 6-0 vote (Busard absent).
ANN10-00002 & REZ10-00003: Discussion of an application submitted by Dealer
Properties IC, LLC for annexation and rezoning from County Agricultural (A) zone to
Planning and Zoning Commission
March 18, 2010 -Formal
Page 4 of 9
Intensive Commercial (CI-1) zone for approximately 5 acres of property located on the
north side of Mormon Trek Boulevard, northeast of its intersection with Dane Road.
Miklo said that staff had received a request for deferral of this application. Freerks asked if a
public hearing needed to be opened for this item. Greenwood Hektoen advised that since the
item had been advertised the Commission could give the public the opportunity to speak if there
was anyone present who wished to do so.
Freerks opened the public hearing.
There was no one who wished to comment on the matter and the public hearing was closed.
Eastham motioned to defer this item.
Payne seconded.
Freerks invited discussion.
Eastham said he would like to note that the Commission did receive two written comments on
this item for consideration when the matter comes back before them.
A vote was taken and the motion to defer was passed 6-0 (Busard absent).
URBAN RENEWAL ITEM:
Discussion of proposed Moss Green Urban Village Urban Renewal Plan for
approximately 243 acres of property located north of Interstate 80, west of Highway 1.
Miklo noted that Wendy Ford, Economic Development Coordinator for the City of Iowa City,
would be presenting the staff report on this matter.
Wendy Ford said that on Tuesday, March 16th, the City Council Economic Development
Committee reviewed this matter and voted 3-0 in support of the item; they recommended that
the Planning and Zoning Commission also approve the item.
Ford said that the Economic Development Division is charged with helping to build the tax base
in Iowa City, and to help lure employment opportunities to the community. Ford said that over
the years there have been a number of projects that have required some public assistance.
She said that the project before the Commission was one of those kinds of projects. She said
that Steve Moss was present for the meeting, and that he and his development group have
been working on ways to access their property just west of the Pearson Educational Center,
north of Interstate 80. She said the development of this property would add to the tax base and
provide job opportunities to citizens of Iowa City. Ford said access has been a continual
challenge in attempts to develop the property. Before land can be sold. Ford said, the property
must be subdivided, and before a property can be subdivided, there must be access to the
property. Ford said that Moss had approached the City to see about ways to partner in order to
gain access to the property. Ford said Moss has been working on this problem for many years.
Ford said that before the City could use tax dollars in a public/private partnership, an Urban
Renewal Plan must be created. In reviewing the Urban Renewal Plan, Ford said, the
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March 18, 2010 -Formal
Page 5 of 9
Comprehensive Plan and its overarching goals must be taken into account. Ford said that staff
feels this Urban Renewal Plan is in alignment with the Comprehensive Plan. Ford said that the
property tax base would be increased and diversified, and new areas to encourage the retention
and recruitment of business would become available if this partnership was developed. Ford
said the plan would increase employment opportunities and would provide areas suitable for
future light industrial and commercial development. Ford said it would provide more
opportunities for the Economic Development Division to work and partner with the Iowa City
Area Development Group, our link to state dollars that are matched by local dollars to incent
development. In doing all of this, Ford said, the economic health of the community would be
improved and, ideally, some property tax relief would be provided to its citizens.
Ford said that the Comprehensive Plan identifies this area as suitable for office and research
park development. Ford said this property is especially good for such uses because of its
proximity to the interstate and the exposure it provides. Opening this area to development
would be very beneficial to the city as a whole, Ford said.
Ford explained that Tax Increment Financing (TIF) is a complicated economic development tool.
In simple terms, it takes the difference between the base value of a property and the value
created by the improvement of the area and applies the increase in property taxes gained to
finance projects in the development. Ford said that setting up an Urban Renewal Plan is the
first step in creating apublic/private partnership designed to meet these goals. City Council
acts as a steward to the partnership and developers are held to performance measures that
benefit the community as a whole. Each TIF agreement, whether for building a new road or
bringing a new business in, would be negotiated in a separate development agreement under
the umbrella of the Urban Renewal Plan, which would serve as the overarching guide.
Ford said what was before the Commission this evening is the Urban Renewal Plan, not any
specifically negotiated development agreement. She said the Urban Renewal Plan would set
the stage to make that kind of an agreement possible.
Ford cautioned that any numbers she would be presenting should be considered "back of the
envelope" calculations as she did not have all of the necessary numbers available to her at this
time and is not an expert in property taxes and the extrapolation of their future values. She said
that the property in this area currently brings in approximately $4,000 per year to the taxing
entities: Iowa City, Johnson County, and the Iowa City Community School District. She said the
goal is to attempt to determine the jump in value from inaccessible agricultural land to an
accessible, developed property with $10 million worth of infrastructure invested in it. Ford said
that the developers have a plan for developing out 150 acres of the property with buildings
similar to those on the other side of Highway 1, but with a higher density. Ford said the
developer estimates that the taxable value of the land alone would go to approximately $26
million. Ford said this jump in value represents the difference between having inaccessible land
and having land that has a road to it and has been subdivided. Ford said that the developers'
ultimate plans are to build out over other next decade to a total assessed valuation of $200
million or more. Ford said that it could not be determined how long that would actually take or if
the valuations would ever come up to the developers' expectations. She said that a prorated
formula would be used to estimate the available TIF increment.
Koppes said she has a question about the term "inaccessible." She said that there is currently
an easement in place and so she wondered if "inaccessible" was an appropriate term to
describe the property. Miklo explained that the property is inaccessible to the general public for
travel; it is accessible only to the owner for agricultural purposes. Koppes said she had found
Planning and Zoning Commission
March 18, 2010 -Formal
Page 6 of 9
the wording confusing.
Freerks asked if the Moen Building, another TIF project, would be paid off well in advance. She
said that could make this a less difficult pill to swallow because it would help to alleviate
concerns that the City is taking on too much TIF. She noted that she did look at the figures
available on-line and that it appears that Iowa City is not really over-selling TIF districts as some
communities are. Ford said that the on-line figures were a couple of years old, but that they
were similar to current ones. Ford said that the Moen project was different than any other TIF
that has been or will be done in that the City took a huge risk on that project. For that project,
the City took on the upfront risk, whereas in all other TIF projects, it is the developer who takes
on the upfront risk and the City pays back rebates if the risk pays off. She said there has to be
an improvement in valuation and assessed taxes in order for there to be funds to rebate to the
developer. Freerks asked how the point in time for the baseline valuation was determined.
Ford said that there is a set deadline each year, and that there are questions about the original
valuation rate and time that she needs to clear up for herself before she answers that question.
Eastham asked if the plan was to use TIF financing to construct all of the Oakdale Boulevard
extension from Highway 1 to the western boundary. Ford said that the developer would build
the public roads and then be rebated out of the TIF for having taken on that risk. Greenwood
Hektoen clarified that there is no upfront payment by the City. Only if the property is developed
and generates enough taxes will the developer receive a rebate to pay themselves back for their
investments. Ford said that who will pay for which roads has not been spelled out yet. She said
that the developer would do it in phases such that they could get access and be able to show
the ability to develop.
Eastham asked if it was correct that the state provides some funding to school districts that are
deprived of tax revenue due to TIFs. Ford said that was correct, though she said she did not
know if the state replaces 100% of the taxes that would normally flow to the school district.
Greenwood Hektoen clarified that the Urban Renewal Plan was simply a concept plan and that
when it came to specifics there would be a separate development agreement for each item.
Ford said those agreements would go before the Economic Development Committee and then
on to City Council.
Eastham said that it is his understanding that the Commission is being asked to make a
recommendation to City Council about whether the specific Urban Renewal Plan before them is
in conformity with the Comprehensive Plan. Eastham said that there is an appendix to the
Comprehensive Plan entitled "Economic Development Policies, Strategies and Actions of the
City of Iowa City." Eastham said that this appendix contains a set of guidelines for the Council
to follow in the case of providing assistance to specific businesses. Eastham asked if that
appendix should be considered as a part of the Comprehensive Plan. Greenwood Hektoen said
that it should be.
Freerks asked when City staff would meet with the school district and the County in order to
discuss some of these items. Ford said there is a meeting scheduled for March 26th at 10:00
a.m. in the City Manager's Conference Room.
Eastham said that if the appendix is part of the Comprehensive Plan then his job is to see if the
Urban Renewal Plan is in compliance with that appendix. He said that the Urban Renewal Plan
does not reference the appendix at all. Eastham said that the appendix provides specific
guidelines for instances in which public money is being used to assist private businesses.
Eastham said that he thought perhaps the Urban Renewal Plan should contain more specific
Planning and Zoning Commission
March 18, 2010 -Formal
Page 7 of 9
language to indicate that it will follow the guidelines specified in that document. Ford said she
did not see any reason why it could not. Greenwood Hektoen said she thought those things
would be considered at the time an agreement was entered into. Freerks said that might be
something the City Council would want to put in. Greenwood Hektoen asked Eastham if there
was something specific that he would like to see in the Urban Renewal Plan. Eastham said that
he personally would like to see a reference to the "Economic Development Policies, Strategies
and Actions of the City of Iowa City" in the Urban Renewal Plan. Greenwood Hektoen said that
if it has been determined that the appendix is part of the Comprehensive Plan, then a reference
to the Comprehensive Plan should be sufficient. Greenwood Hektoen asked Eastham if he
found the plan to be out of compliance with the Comprehensive Plan. He replied that the way it
presently reads leaves questions about that for him. Greenwood Hektoen advised Eastham to
be very clear and specific about any changes he might like to see.
Freerks opened the public hearing.
Wally Pelds, ECO for Partners (no address given), represented the applicant. He said that they
are very excited about their project. He said this is just one of many steps that will come before
the Commission in the long process of developing this property. Pelds said that this is a first
step in helping the developers to get over the biggest hurdle to developing their property, which
is access. Pelds said that the developer's projected numbers are generally conservative,
because they like to under promise and over deliver. Pelds said that they estimate $85 million
in tax revenue for the City over the next 20 years. He said this was very exciting, and that if
their numbers are correct, the fully developed park could mean about a 10% increase to the
City's general fund. He said the project is a win-win proposition.
There were no questions for Pelds.
No one else wished to speak about the issue and the public hearing was closed.
Freerks invited a motion.
Payne motioned to recommend approval of the Moss Green Urban Village Urban Renewal
Plan for approximately 243 acres of property located north of Interstate 80, west of
Highway 1.
Koppes seconded.
Freerks invited discussion.
Eastham said that in general the plan is well thought out and appropriate, and is in conformity to
the Comprehensive Plan. He said that the area that is more problematic for him is that when
contemplating using public funds for private enterprise, policies that are in place to govern that
situation should be very clearly referenced in the Urban Renewal Plan. Eastham said that his
mind would be eased by the addition of just a few words addressing the existence of the
appendix and the intentions to follow it.
Koppes asked Eastham to clarify what the guidelines in the appendix are. Eastham said that
the guidelines were available on the internet, and he briefly summarized the points of primary
interest to him for Koppes. Freerks said she was not sure it was the Commission's place to
tinker with this document. Greenwood Hektoen said that they could if they wished. Miklo
advised that the Commission could add a qualifier concerning "the guidelines contained in the
Planning and Zoning Commission
March 18, 2010 -Formal
Page 8 of 9
Comprehensive Plan or any amendments thereto." Freerks said that she just is not sure if
additional language is necessary and that because she is not familiar enough with the document
Eastham is describing she feels uncomfortable adding language from it at this time. She said
that she might be more comfortable deferring and having some time to think about it if there was
something Eastham adamantly wished to have included. Koppes said that there is already a
requirement that the appendix be taken into consideration, so adding language concerning it
does not really do anything more than to re-emphasize it. Freerks asked if there were four
people who wished to add language. Weitzel said that he appreciates the notion of putting
accountability into the whole process, but he feels that if the requirement is already there then it
does not need restating. Plahutnik said that the term "qualifying businesses" means that all of
the necessary requirements are already included. Eastham said he did not necessarily
disagree with that interpretation. Freerks said she had done quite a bit of reading about Iowa
City's TIF and that she felt like Iowa City is pretty careful and requires a great deal of
accountability with its TIFs. Freerks noted that there were not four members interested in
adding the language suggested by Eastham, and invited more discussion.
Eastham asked if it was correct that the Urban Renewal plan only lasts for 20 years, or if it was
the TIF district that lasts for 20 years. Ford said that an Urban Renewal Plan that is formulated
for economic development has a 20 year life; one that is formulated for slum and blight and/or
economic development has an unlimited sunset; one that is done for housing has a 10 year limit
on it. Greenwood Hektoen said according to her understanding, those limits are for the TIF
agreement, not for the plan itself. Ford said agreements typically have a life of 5-7 years for
specific projects within that district. Payne asked if that meant that the developer could
potentially be totally rebated in 5-7 years. Ford said that was correct. Payne asked if it was
correct that all of the other taxing entities start getting their money once the developer is fully
rebated. Ford said that was correct. Payne noted that it is possible then, that it could be less
than 20 years before the TIF money began flowing to the rest of the community.
Freerks said that she believes this project will not divert growth in another area. She said she
thinks this is a unique property and a unique space that will offer Iowa City something that it
does not have along the interstate. She said there is potential here to gain quite a bit of tax
dollars over time and to bring jobs in as well. She said she believes the plan conforms to the
Comprehensive Plan.
Eastham said he too would be voting in favor of the plan. He said that the Comprehensive
Plan's guidelines for using public funds for private business are fairly restrictive and well thought
out.
A vote was taken and the motion carried 6-0 (Busard absent).
CONSIDERATION OF MEETING MINUTES• February 1 and February 4, 2010:
Payne offered a typographical correction to the minutes.
Koppes motioned to approve the minutes as amended. Payne seconded.
The minutes were approved 6-0 (Busard absent).
ADJOURNMENT:
Weitzel motioned to adjourn. Koppes seconded.
The meeting was adjourned on a 6-0 vote (Busard absent) at 8:02 p.m.
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