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HomeMy WebLinkAboutConsultant ReportTHE FOLLOWING INFORMATION WAS PRESENTED BY CITY PLANNER KAREN HOWARD AS PART OF HER PRESENTATION PRIOR TO PUBLIC INPUT (AND IS THE BEST COPY AVAILABLE) ICP1n/A CI`TV C®IVII~t1RJIT'V SCh~®~L ~ISTRICI~ ~~11N®ARl( RR®CESS ENROLLMENTANALYSIS Consultant ana yzes and creates a 5-Year Enrollment Forecast for each facility Sept/Oct 2009 +~ c. v E a 0 O v H .J n' N U Q ~ '"' LL U c ~ ~ ~ ~ fl. 1- p t/1 N ~ v: ~ p V o Q ~ ~: H v Z Q .v;. sn_ -o. J ,C v N ~' Z O` v: U E 0 i C ltl 1/21/10 z/zs/1o Strafegy Options * Building Additions' * Change Class Size * Close enrollment' "" Grade configurab'on * Neyv ra~structivn "Open r: nrvlhrrent Redistrict attendance areas " Reorganize prvgrnm location Srhoo!/Grade level copping 'Status yuo * Temporary facilities (mobiles) * Year-round schools f7afran Z/4/10 z/s/1o GOMM'UNICATION Create Address Web Locator Final mpas for web site KECOftrPMEAiD April/May Boundary Criteria With the boundary redistricting goal to minimize subjective assumptions by providing objective analysis, the foundation of any scenario developed needed to be based on objective boundary criteria. On page 46 is the list of criteria the board discussed on 10/27/09 to be used in the development of each boundary scenario. These criteria followed the ICCSD School Facility Parameters from the board policy shown on page 47. Boundary Evaluation Criteria serves to lessen the sometimes emotional and'school versus school' pain and/or frustration that has been felt by the community during past facility and boundary adjustments. General objectives of redistricting tend to be one of multiple reasons stated below: 1. Recommend along-term boundary plan that effectively manages student enrollments at district facilities. 2. Document a process for future boundary changes. 3. Inform the public about areas that are likely to experience boundary changes. 4. Provide historical data of the past boundary changes in the district, 5. Provide data for short and long-range capital improvements planning. 6. Suggest short-term construction activities within the capital improvements program. 7. Monitor enrollments for long-term planning and boundary adjustments. After a detailed discussion with the board, consensus for the top four boundary criteria was received through the assistance of technology (Turning Point clickers). The use of this technology during this consensus building exercise was new for the board, questioned, but ultimately the Iowa Attorney General determined was allowable. Initially, the board did not feel the top four boundary criteria should be prioritized. After hearing a significant amount of feedback during the public forums on 2/4/10 and 2/5/10, the board at their next scheduled meeting prioritized the four boundary criteria. Below are the top four board prioritized boundary criteria including further clarification as to what each criteria means: 1. Fiscal Considerations (Operational) - Where possible, boundaries should be planned to maximize district resources in a fiscally responsible manner and take advantage of economies of scale, including but not limited to closing or consolidating schools and grade configuration - Options should be revenue neutral except to accommodate increases in enrollment - This factor should consider staffing requirements, educational program needs, transportation costs, and other operational costs 2. Projected Enrollment and Building Utilization - This factor considers building utilization, student enrollment, staffs"ng needs and the educational program(s) - Where possible, attendance boundaries should be created to anticipate the projected enrollment and the program/current capacity of the building - Efficient building utilization should attempt to maximize student populations without exceeding capacity long- term Neighborhoods Schools and Neighborhoods Intact - Where possible, boundaries should be structured to maintain a neighborhood within one school's attendance area and should not be split between two schools - A neighbarhood is defined as the smallest division of a subdivision and/or an area that can be subdivided by a natural line of demarcation, such as a stream or major traffic way - There should be logical limits on how small or large a neighborhood can be - When possible, students should attend school closest to their home Demographic Considerations - Demographic diversity should be examined to minimize overloading any one or few schools with students ~ that may require significant resources - Demographic variables maybe defined as census House Hold (HH) salary average, home values, ethnicity, or ~ Free/Reduced Lunch Counts (FRLJ. The board wishes the committee to focus on bringing high poverty school FRL numbers down to less than 20 percentage points above the district mean, when possible Board Objective /Charge to Boundary Committee Listed below are the items on 10/27/10 the board discussed and charged to the committee to accomplish: • Have two to three redistricting scenarios for the Board to consider implementing • Develop recommendations for managing high school enrollment that address both short and long term projections • Use the four boundary criteria to develop scenarios • Redistricting could impact all grade configurations (ES, JH, HS) • Think global -the community over self A detailed list of capacity for each facility is listed on page 49 to better understand how enrollment in both the short and long term will be impacted by the available capacity at each facility. Committee Ground Rules /Guidelines at Meetings Community discussions about which facility to send students can become emotional, particularly when a parent naturally wants what they view is best for their child. What is valued as important to one committee member will not be the same for every committee member. As the process evolved to being more about facilitating the ideas of each committee member, the committee members were asked to follow the ground rules listed below: • Refrain from the use of electronics during the meeting • Be respectful of each persons comments • Each person should provide constructive input • All comments should be about the agenda items • Think global -the community over self -represent the district Public Forums 2/4/10 and 2/5/10 a~ a {©,2010 byRSP &Asso'ciates; ILC All RtghtssReserved Date.Rublished:April 2010 wwwRSP-Associates.com ,. - L .u ~ ~ - ~ ._ O NO m. a T N N ), d y O -0 .u ~ u. N. ~ N N v O 4~ J y u. ~ C W W. ~ ~ N ' O. ~ 3~ > ~ v iT+ N E a ;' v ~ (0. ~ ~n U v o y o ~ L N qti olaeua~S o . T N N o h ~ O C w +~+ 0 0~ L to ~ -~ V '? ,a y/} i/T ? L OU O C U ~ J ~ ~ Yn O ti0 pp N C N N~ u' ~ N V ~, Oq ~ ~ N E 01 v i 3 3 i ,~ °-' o ~ a E~ - 0 c m c 0 ~ a o _ 0 ~ ~_v _. ~ ~ o Y •~ O _ ~ c ~ a L O C.7 ~ O. j m ~ Z IQ 'O O CL1 -p Y ~ ~ ~ `~ C .~ v -o Q U U - ~ C E ° c w ~ U N O a ' `° c v ~ W r m = O ~ o .°c u ,n m S ~ O O L `n o O L O L h0 v z ~ m c v ~ W s ao = ~ , ° 0 s u ~ ~ S N ~ U u .L a N O v ~ 1 _ N l~ ©2010 6y;RSP & "Assoc~ates,LCC All Rights; Reserved':' Date Pubhshed:~April 2010 www R5P As`soaates:com-''. Evolufion of Scenarios Described The initial concepts and scenarios were used to get a feeling of what values (boundary criteria) are important to the com- mitteeand community. After hearing the feedback from public forums, the scenarios began to take shape, Below is an illustration of how the scenarios evolved, went away, or created new ideas, Elementary Scenario 1 - 4 Junior High - 2 High School Concept • Scenario 3a • Issues with proximity to schools and transportation costs Elementary Scenario 1 - 3 Junior High - 3 High School Concept • Scenario 3b changed to Scenario 4b • Elementary based on an addition to Shimek • Hills ES could be moved to NW JH allowing SE JH to not exceed its capacity • North Central JH addition is not need to be 650 • If the phasing to HS#3 occurs, West HS will end up not exceeding its capacity allowing Hills ES to attend West HS • Either HS#3 boundary needs to be smaller or a the building will need to be larger to house all the students when the phasing is completed -could result in West HS being much smaller than it is currently Elementar~Scenario 1 - 3 Junior High - 2 High School Concept • Scenario 4c • Elementary based on an addition to Shimek • North Central JH addition may not need to be 650 • Requires additions to City HS and West HS • Hills ES could attend West HS which might mean an addition at City HS is not needed -more students at West HS Elementary Scenario 2 - 3 Junior High - 3 High School Concept • Scenario 4d • Elementary based on an addition to Lemme • North Central JH addition is not need to be 650 • If the phasing to HS#3 occurs, West HS will end up not being over its capacity • Either HS#3 boundary needs to be smaller or a the building will need to be larger to house all the students when the phasing is completed -could result in West HS being much smaller than it is currently Elementary Scenario 2 - 3 Junior High - 2 High School Concept • Scenario 4e • Elementary based on an addition to Lemme • North Central JH addition is not need to be 650 • Requires additions to City HS and West HS Elementary Scenario 2 - 3 Junior High Split Feeder - 2 High School Concept • Scenario 4f • Elementary based on an addition to Lemme • North Central JH addition is not need to be 650 • North Central split between City HS and West HS • More areas from North Central can be moved to City HS, but other areas from City HS need to than attend West HS = Potentially could result in the high FRL to switch from City HS to West HS • Could result in areas closer to City HS attending West HS v aA MEETING EIGHT-3/30/10 The eighth committee meeting on March 30, 2010 at City HS and began as every meeting with the overview of the board charge to the committee and the prioritized boundary criteria. The committee broke into small groups to discuss scenario 4f. Before any advantages or disadvantages were discussed the committee was asked if this was a viable solution, The committee consensus was to discuss in greater detail (69% of committee). In this meeting RSP utilized clickers - de- vicesthat quickly gather committee thoughts on the questions asked. The committee began in November 2009 with 33 members, 29 members were present at this meeting. There was some good discussion about what consensus means (I can live with that scenario and support it). The committee chose >60% for consensus (69% of the committee). Consensus was built on the best elementary and secondary for both a 2 HS and 3 HS. The committee than revisited other items for the board to consider. Scenario 4f was created on minimizing how much of a core elementary attendance area should be disrupted (try to keep as many of the areas attending at current facility as reasonably possible with planned school openings, closings, and additions), having an addition on Lemme increasing its capacity to 450, Lincoln ES core attendance area remains the same, split JH to HS feeder system where North Central JH attends both City HS (Wickham ES) and West HS (rest of North Central JH), and SE 1H attends City HS (Twain ES) and West HS (rest of SE JH), Lakeridge MHP switches to NW JH and West HS, additional capacity is built on both City HS and West HS by 2012/13, remaining a two high school district. By 2014/15 the following facilities would be slightly over building capacity: Hoover, Lucas, Wood, and SE JH. The advantages and disadvantages the committee had for each consensus scenario are listed on the following pages 55 and 56 and the matrix depicting how each of these scenarios relate to the boundary criteria is on page 57. Maps for each of the scenarios and the visual of the feeder system begin on page 60. The planning areas that changed for each of the scenarios are located on pages 72 through 84. The committee also wanted the advantages and disadvantages fora 2 HS and 3 HS to move forward for the board to fully understand their thoughts on this issue. These are found on pages 85 through 87. Additionally, the board request- ed have multiple scenarios sent to them. Since the committee consensus resulted in only one ES and one JH moving forward, on pages 90 to 92 are the scenario maps for 4b/4c ES and 4b/4c JH. Consensus Questions -The grouping of questions asked for consensus were as follows: • Which elementary option is your preferred choice (4b/4c or 4d/4e/4f)? 72.~o chase 4d,4e,4f • Does the committee want to reexamine balancing FRL at the elementary level for the most preferred ES scenario? No conser~sus 3~'~ tii~~~e asked 55% and 2°`~ dime asl~ed 59% • Which secondary 2 HS option is your preferred choice 4c, 4e, 4f? Toak two votes for consens~.is 1''` ~tirne asked 4c :L7°f°, ~1e 24°,f>, 4f S9`h 7`"' ~tir~~e asic~>.d 4e. J.0"/°, 4;~= 24`h, 4f fi6°h • Which secondary 3 HS option is your preferred choice 4b, 4d? 7C"~ c:f~tose 4d All committee members had a difficult time choosing the scenario most preferred, but in the end made a choice because the ICCSD can not avoid the capacity issues at many different buildings at each grade level. Committee Items for Board Consideration The committee came to consensus on the following items which they felt were beyond the scope of their charge, but the committee felt was important enough to make note of it for the board to consider further action. ® Further study of Paired Schools (e.g. have one school house K-2 students and a sister school house all 3-6 grade stu- dents) • Best practice for addressing high Free or Reduced Lunch (FRL) needs and disparity • Look to increase elementary capacity on the east side of the district (re purpose, new facility, additions) ~ • Review the district's process for transfers v aA m cL IOWA CITY COMMUNITY SCHOOL DISTRICT Lane Plugge, Ph.D. 509 S. Dubuque Street Superintendent Iowa City, IA 52240 (319) 688-1000 (319) 688-1009 FAX ®perating Expense Impact of ICCSD Redistricting ~ccna~~ios ~~ an~i 3 Scenario 3a (four 7-9 ,junior highs/two high schools) rcviously sumitfecl ~aa~taary K-6: Durham projects that implementation of 3a will result in an increase of 13 bus routes and a decrease of 9 bus routes. The net increase of 4 routes includes the opening of Garner and the new elementary school at The Crossings. 7-9: The projections were made using two possible locations for the 4tn Junior High School. Durham projects that implementation of 3a will result in an increase of 12-15 bus routes. 10-12: Durham projects that implementation of 3a will result in an increase of 14 bus routes. The district and Durham projects an increase of 30-33 bus routes if scenario 3a is implemented as originally proposed. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $1.2M to 1.32M annually. Incremental Staffin alld O eratin,~ Costs The incremental costs are based on opening a 7-9 building with 600 students. Staff costs were calculated using the average annual cost for each respective staff position. The projected itrc~°~;ner~t~~l costs total Si,1 `~i!-'I< Total open°ating costs related to implement scenario 3a: $2.37M - $2.49IdI. Scenario 3b (three ~S with 3ra opening as a Stn g;~°ade center) previously sYtl~mittecl Janua~°~~ 28 K-6: Durham projects that implementation of 3h will result in an increase of 13 bus routes and a decrease of 9 bus routes. The net increase of 4 routes includes the opening of Garner and the new elementary school at The Crossings. 7-8: Durham projects that implementation of 3b will result in decreases of 2 bus routes and an increase of 4 bus routes. The net increase in junior high routes is 2 bus routes. 10-12: Durham projects that implementation of 3b will result in an increase of 7 routes and a decrease of 8 bus routes. The primary reason for the increase is assignment of the Wood attendance area to North Central and the new high school. The net decrease in high school bus routes is 1 route. The district and Dtuham projects an increase of 5 bus route if scenario 3b is implemented as originally proposed. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $200,000 annually. Incremental Staffin ag nd Operating Costs 9t~, Grade Center Serving 350 students The incremental staffing and operational costs are based on construction of an 82,000 square foot school with capacity to serve 400 students. The total incremental costs total $955,582. Total operating costs related to implementing scenario 3b (with a 350 stndent Stn grade center) totals ~i,195,5~2. IOWA CITY COMMUNITY SCHOOL DISTRICT Lane Plugge, Ph.D. 509 S. Dubuque Street Superintendent Iowa City, IA 52240 (319)688-1000 (319) 688-1009 FAX Operating Expense Impact of ICCSI) Redistricting scenarios a, ~ii~, Vic, ~d ~cl and Scenario 4a (four 7-9 JI3/two 10-12 I3S) not brought to the committee due to fiscal considerations Transportation ® K-6: Durham projects that implementation of 3a will result in an increase of 15 bus routes and a decrease of 10 bus routes. The net increase of 5 elementary bus routes includes the opening of Garner and the new elementary school at The Crossings. ® 7-9: Durham projects that implementation of 4a will result in an increase of 6 junior high bus routes 10-12: Durham projects that implementation of 4a will result in no increase or decrease in the number of high school bus routes. The district and Durham projects an increase of 11 total bus routes if scenario 4a is implemented. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $440,000. Incremental Staffin azg ld Operating Costs The incremental costs are based on opening a 7-9 building with 700 students. Staff costs were calculated using the average annual cost for each respective staff position. 'I'l~e projected incr~a~r~c=tai costs tote SI>171~~1. Total operating costs related to implementing scenario 4a totals $1.61M. Scenario 4b (three 9-12 HS, one starting as 9t>> grade building) submitted March 24 Transportation ® K-6: Durham projects that implementation of 3a will result in an increase of 15 bus routes and a decrease of 10 bus routes. The net increase of 5 elementary bus routes includes the opening of Garner and the new elementary school at The Crossings. ® 7-8: Durham projects that implementation of 4b will result in an increase of 1 junior high bus route. ® Stn grade center: Durham projects that implementation of 4b will result in an increase of 3-5 bus routes to transport 9ti~ grade center students. ® 9-12: Durham projects that implementation of 4b will result in no increase or decrease in the number of high school bus routes. The district and Durham project an increase of 9-11 total bus routes if scenario 4b is implemented. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $360,000 to $440,000. The incremental staffing and operational costs are based on construction of an 82,000 square foot school with capacity to serve 400 students. The total incremental costs total $876,852. Total operating costs related to implementing scenario 3b (with a 300 student 9cn grade center) totals $1,236,52- X1,316,452. IOWA CITY COMMU)OiITY SCHOOL DISTRICT Lane Plugge, Ph.D. 509 S. Dubuque Street Superintendent Iowa City, IA 52240 (319) 688-1000 (319) 688-1009 FAX ®pei°ating Expense Impact of ICC~D Redistricting ~~.~rtat~ios tea, 4b, 4~, 4d, 4€ and 4f (continued) ~ ;scenario 4c (Two 9-12 IIS) submitted March 24 _ ~ K-6: Durham projects that implementation of 3a will result in an increase of 15 bus routes and a decrease of 10 bus routes. The net increase of 5 elementary bus routes includes the opening of Garner and the new elementary school at The Crossings. 7-8: Durham projects that implementation of 4b will result in an increase of 1 junior high bus route. 9-12: Durham projects that implementation of 4b will result in no increase or decrease in the number of high school bus routes. The district and Durham project an increase of 6 total bus routes if scenario 4c is implemented. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $240,000. Incremental Staffing and Operating costs for Expanding capacit amt City and West to 4 000 students The incremental staffing and operational costs are based on expanding capacity at the two comprehensive high schools to serve 4,000 students. Additions totaling 50,000 square feet will be required to handle the increased capacity. The total incremental costs for staffing and operations total $737,072. Total operating costs related to implementing scenario 4c totals X977,072. ~cPr~ario 4d (three 9-12 IBS, one starting as 9cn grade building) s~zbmitted March 24 • K-6: Durham projects that implementation of 4d will result in an increase of 9 bus routes and a decrease of 6 bus routes. The net increase of 3 elementary bus routes includes the opening of Garner and the new elementary school at the Crossings. ® 7-8: Durham projects the implementation of 4d will not result in an increase or decrease of junior high bus routes. ® 9w grade center: Durham projects that implementation of 4b will result in an increase of 3-5 bus routes to transport 9u, grade center students. ® 9-12: Durham projects the implementation of 4d will result in no increase or decrease of high school bus routes. The district and Durham project an increase of 6-8 total bus routes if scenario 4d is implemented. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $240,000 - $320,000. Incremental Staffing and Operating Costs fora 9u, Grade Center serving 300 students The incremental staff ng and operational costs are based on construction of an 82,000 square foot school with capacity to serve 400 students. The total incremental costs total $876,852. Total operating costs related to implementing scenario 4d totals $1,116,52 - ~1,196,~52. IOWA CITY COMMUNITY SCHOOL DISTRICT Lane Plugge, Ph.D. 509 S. Dubuque Street Superintendent Iowa City, IA 52240 (319) 688-1000 (319) 688-1009 FAX Operating Expense Impact of ICCSD Redistricting Scenarios ~a, fib, Vic, ~d, wle and ~f (continued) ~ Scenario 4e (Two 9 12 HS) submitted March 24 __ ~ K-6: Durham projects that implementation of 4e will result in an increase of 9 bus routes and a decrease of 6 bus routes. The net increase of 3 elementary bus routes includes the opening of Garner and the new elementary school at the Crossings. 7-8: Durham projects the implementation of 4e will not result in an increase or decrease of junior high bus routes. 9-12: Durham projects the implementation of 4e will result in an increase of 4 high school bus routes and a decrease of 3 high school bus routes. The district and Durham project an increase of 4 total bus routes if scenario 4e is implemented. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $160,000. Incremental Staffing and O~eratin~ costs for Ex~andin~ capacit ay t City and West to 4 000 students The incremental staffing and operational costs are based on expanding capacity at the two comprehensive high schools to serve 4,000 students. Additions totaling 50,000 square feet will be required to handle the increased capacity. The total incremental costs for staffing and operations total $737,072. Total ®perating costs related to implementing scenario 4e totals $97,072. Scenario 4f (Two 9-12 HS/splitting NC & SE) submitted March 30 ~ K-6: Durham projects that implementation of 4f will result in an increase of 9 bus routes and a decrease of 6 bus routes. The net increase of 3 elementary bus routes includes the opening of Ganger and the new elementary school at the Crossings. 7-8: Durham projects the implementation of 4f will not result in an increase or decrease of junior high bus routes. 9-12: Durham projects the implementation of 4f will result in an increase of 6 high school bus routes and a decrease of 3 high school bus routes. The district and Durham project an increase of 6 total bus routes if scenario 4f is implemented. The projections do not take into account the current doubling or future doubling of elementary and secondary routes. The increase in projected transportation costs totals $240,000. Incremental Staffing and Operating costs for Expanding capacity at City and West to 4 000 students The incremental staffing and operational costs are based on expanding capacity at the two comprehensive high schools to serve 4,000 students. Additions totaling 50,000 square feet will be required to handle the increased capacity. The total incremental costs for staffing and operations total $977,072. Total ®perating costs related to implementing scenario 4f totals X977,072. Transportation Costs Related to (3pening of ~arne~• and I~dew Elementary at the Crossings ~ When Garner opens, bus routes at Van Allen and Penn will be redesigned and the number of bus routes will increase by one at a projected cost of $40,000. When the new elementary opens, bus routes at Roosevelt, Weber and Hoi-~I will be redesigned and the number of bus routes will increase by one at a projected cost of $40,000. 9-12 High School Serving 600 students ~ The incremental staffing and operational costs are based on construction of a 190,000 square foot high school building with the capacity to serve 600 students. The total incremental costs total $1.74M. The annual incremental costs can be adjusted depending on the number of students enrolled at the time of opening.