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Home My WebLink About2010-05-06 Info Packet~ 1 ~, `0 ~r~`~`z ,wr®~~~ -.ti..~._ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET May 6, 2010 MISCELLANEOUS IP1 Council Meetings and Work Session Agenda IP2 Letter from Mayor Hayek to Patti Fields, Board of Education: School Redistricting Process IP3 Memorandum from Council Member Wilburn to City Council: Legislative Summary- Metropolitan Coalition/Iowa City Priorities IP4 Memorandum from the Interim City Manager to City Council: Gifts/Naming Policy IP5 Summary of Pending Work Session Issues IP6 Letter from Spencer Manning to Chief Hargadine: 21-Only [Chief's response included in Council packet] IP7 P.A.U.L.A. Report -April 2010 [submitted by the Police Department] IP8 Building Permit Information April 2010 IP9 District Court for Johnson County Plaintiff s Dismissal of Claims Under Count 2 - Robert James Hegeman, Plaintiff vs. The City of Iowa City and the City Council of Iowa City, Defendants IP10 Memorandum from the Director of Public Works and the Director of Planning and Community Development: Update: Flood-related activities IP11 The Planner -April 26, 2010 IP12 Newsletter: Northside Neighborhood Association May 2010 IP13 Minutes: Joint Informal Meeting of Johnson County Board of Supervisors and Criminal Justice Coordinating Committee -April 7, 2010 DRAFT MINUTES IP14 Airport Commission: April 15, 2010 IP15 Airport Commission: April 29, 2010 IP16 Human Rights Commission: April 20, 2010 IP17 Planning and Zoning Commission: April 12, 2010 IP18 Planning and Zoning Commission: April 15, 2010 IP19 Economic Development Committee: April 20, 2010 May 6, 2010 Information Packet (continued) 2 IP20 Public Art Advisory Committee: April 1, 2010 IP21 Board of Appeals: May 3, 2010 i = -~ u~-ub-~u r c~~~'.~ IP1 ~"®'~~ City Council Meeting Schedule and -•...~_ CITY OF IOWA CITY Work Session Agendas Mays, zo,o www.icgov.org • MONDAY, MAY 10 Emma J. Harvat Hall 6:OOp Special Formal -Executive Session (Separate Agenda Posted) Property Acquisition Special Work Session ^ Joint Meeting with Airport Commission - 5 Year Strategic Plan • Council Appointments • Agenda Items ^ Local Option Sales Tax Funded Projects Update • Information Packet Discussion (Apri129 & May 6J • Council Time ^ Budget Priorities ^ Summary of Pending Work Session Issues (IP#5] • Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedules 7:OOp Special Formal Council Meeting (Continue Work Session if necessary) TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, MAY 31 Memorial Day Holiday -City Offices Closed • TUESDAY, JUNE 1 Emma J. Harvat Hall TBD Special Work Session 7:OOp Regular Formal (Continue Work Session if necessary) • FRIDAY, JUNE 4 Emma J. Harvat Hall 8:OOa Special Work Session -City Manager Search • MONDAY, JUNE 14 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, JUNE 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • WEDNESDAY, JUNE 30 North Liberty 4:OOp Joint Meeting • MONDAY, JULY 5 Independence Day Holiday -City Offices Closed • MONDAY, JULY 12 Emma J. Harvat Hall TBD Special Work Session 7:OOp Special Formal Council Meeting (Continue Work Session if necessary) ~ - i _~ ~~~~~'1 ' "'"'®'~~ City Council Meeting Schedule and -~a..~._ CITY OF IOWA CITY Work Session Agendas Mays, zo,o www.icgov.org • MONDAY, AUGUST 16 Emma J. Harvat Hall 6:30p Regular Work Session -- __ • TUESDAY, AUGUST 17 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, AUGUST 30 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, AUGUST 31 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting I ~ ®~~ `~m~1n. wir®~~~~ -~.a~_ CITY OF IOWA CITY www, icgov. org www.icgov.org May 5, 2010 CITY COUNCIL Patti Fields, Chairperson Matthew J. Hayek Board of Education Mayor Iowa City Community School District Ross Wilburn 509 S. Dubuque Street Mayor Pro Tem Iowa City, Iowa 52240 Regenia Bailey Connie Champion Re: School Redistricting Process Terry Dickens Susan Mims Dear Chairperson Fields and members of the School Board: Mike Wright IP2 The members of the City Council have followed with great interest the ongoing efforts of the School Board's redistricting committee, and we appreciate having had a position on the committee. Our representative, Karen Howard, reports that it was a very worthwhile process. We are respectful of the difficult task ahead of you concerning the redistricting scenarios you have received. We certainly recognize that this decision is exclusively the School Board's to make. As a governmental partner in our community, we wish to offer some input prior to your final decision. At a formal council meeting on May 3, we received a presentation from Karen Howard that outlined the activities of the redistricting committee. We learned of the criteria the School Board provided the redistricting committee for developing its recommendations and we conducted a public hearing that was well attended by members of the community. Several of you attended this meeting, and we appreciate that. Following the presentation and the public hearing, and without the participation of Ross Wilburn, the City Council discussed the redistricting issue and formally voted to send this correspondence to you with our views. It is of great concern to us that the district continue to devote its limited resources to maintaining two strong, balanced, comprehensive high schools. In our view, enrollment projection data from the School Board's consultant do not support a third high school at this time or in the near future. The criteria established by the School Board and provided to the consultant and the redistricting committee are best satisfied by the two high school scenario the redistricting committee sent to you. We acknowledge that a third high school may eventually become necessary, but we are concerned that the decision to pursue that school is being made council@iowa-city.org prematurely. We believe present financial constraints cannot support a third 410 E. Washington Street high school without significantly and negatively impacting the resources Iowa City, IA 52240 devoted to City High and West High. The decision of when to build a third high school should be data driven. We hope you will be conservative in your Phone: (319) 356-SOLO planning so that City High and West High are surpassing their capacity Fax: (319) 356-5009 before a third high school is pursued, rather than proceeding without sufficient enrollment numbers and under a financial reality that would divert vital resources from City High and West High. We believe the notion of a smaller, magnet-like third high school to be unwise. The School Board's consultant indicated that such a school in a district as small as ours could negatively impact the excellent academic reputations of City High and West High. Until a third comprehensive, similarly-sized high school is both necessary and warranted, we believe the community's focus should be on preserving City High and West High as two of the preeminent high schools in the state of Iowa. It is clear that the socioeconomic issues facing the School Board relate directly to issues facing the City Council. These are not exclusively Iowa City issues, and we have asked our neighboring municipalities to work with us on housing and other planning matters affecting all local municipalities. Working together, we can address socioeconomic and other inequities affecting our K-12 schools. We ask the School Board to give careful consideration to Scenario 4F, which was strongly preferred by your redistricting committee, or a comparable scenario that meets the criteria you established. This approach will decrease the socioeconomic imbalance between the two high schools and will address their actual and perceived differences. This is a matter of economic growth and neighborhood vitality. When a new business or family moves to our community, there should be no hesitation that all the high schools are equal in quality and opportunity. The entire community benefits when actual and perceived differences between the high schools are minimized. Conversely, the entire community suffers when those differences persist. Again, we appreciate the opportunity to have been represented on your redistricting committee and respect the difficult decision before you. We look forward to working with you to promote equity throughout the Iowa City Community School District. We welcome your insight and opinions regarding issues before the city and look forward to continued collaboration between our institutions on behalf of the community. Please contact me or other members of the City Council if you have any questions. Sincerely, ~~i ~ Matthew J. Hayek, Mayor City of Iowa City cc: City Council Dale Helling, Interim City Manager Jeff Davidson, Director, Planning & Community Development Karen Howard, Associate Planner Lane Plugge, Superintendent, Iowa City Community Schools Itr/Fields-5-2010. doc ~~.®; CITY OF IOWA CITY IP3 ~ ~~~~~~~ Date: May 5, 2010 To: City Council From: Council Member Ross Wilburn Re: Legislative Summary -Metropolitan Coalition/Iowa City Priorities Attached is a summary of how the legislative priorities of the Metropolitan Coalition and the City, as adopted prior to the legislative session, fared during the 2010 session of the legislature. Many of the City's priorities were those of the Coalition. The 2010 session was an abbreviated one with a focus on budgetary issues. We should be receiving from the Iowa League of Cities a more complete summary of all legislation affecting cities. That report will be forwarded to Council as well. C./,~..~ 2010 Legislative Priorities/VNrap Up May 6, 2010 METROPOLITAN COALITION PRIORITIES Alternative Revenue: Hotel/Motel Tax Increase - to 9% or add a $1.50/night fee. Legislation providing for an increase survived the second funnel but failed to pass. The current provisions will remain in effect. Also: HF2480 would have enabled the establishment of "Consumption Tax Districts" or sales tax bonding districts to allow for sales tax increases for funding urban renewal projects. This bill survived the second funnel but failed to pass. Economic Development: No changes to TIF. No TIF legislation made it past the subcommittee level this year. However, within SF2380, the omnibus tax credit bill, a review of TIF will be conducted in 2012. Maintain funding for I-JOBS, Vision Iowa, the Community Attraction & Tourism (CAT) fund, the River Enhancement Community Attraction and Tourism (RECAT) fund. CAT is funded at $12 million; RECAT is funded at $4 million; Grow Iowa Values is funded at $38 million. Smart Growth Incentives. Senate File 2389 includes ten Smart Grown Planning Principles that State and local governments can use in preparing both for economic growth and to mitigate damage from future floods. These principles are guides and are not mandates. Communities that use Smart Growth principles in their comprehensive plans are eligible to apply for a grant to help with flood prevention. $30 million has been appropriated for the grant applications. In addition, a task force has been created to consult with experts, local governments, and others; solicit information from the public; evaluate state policies, programs, and laws; develop statewide goals; and develop incentives to conduct comprehensive planning. Also: HF2322 would have created a Workforce Housing Assistance grant program to be funded and administered by the Iowa Finance Authority. This bill failed to pass. Transportation Infrastructure: Commuter/Passenger Rail. The federal government has allocated funds to study passenger rail service between Iowa City and Des Moines, and between Des Moines and Council Bluffs. The State legislature appropriated $6.5 million to the passenger rail service revolving fund for matching federal funding available through the federal Passenger Rail Investment and Improvement Act of 2008. Rail Ports Improvements Economic Development Grant has been appropriated an additional $7.5 million. Road Use Tax. The State legislature made no changes to the Road Use Tax formula or amount of the tax. Further, it did not allocate $50 million of existing revenue to fund the State Patrol as recommended by the Governor. Nuisance Bars: Adjacent lots considered part of licensed premises when criminal activity occurs there. HF788 was passed by the legislature. This bill prohibits a liquor licensee from knowingly engaging in or permitting illegal activity in a parking lot or adjacent area. Pension/Retirement Issues: HF2518, the omnibus pension bill, was deferred on the house floor after opening remarks in order to address City concerns. After much negotiation, the proposed new Benefits Advisory Committee (BAC) was removed from the bill and language was added directing the existing MFPRSI Board of Trustees to review the benefits and finances of the system and make a recommendation to the legislature concerning the long-term financing and benefits policy of that system. The Cities' contributions will increase significantly under this bill, nearly 100% by 2016 . Member employees' contributions would increase from 9.35% to 11.35% by 2014. HF2382, would have provided for a choice of medical care by members of the fire and police retirement system injured in the line of duty. Currently the employer may designate the medical provider. This policy remains intact as this bill did not survive the second funnel. Fiscal Issues: Monitor for Additional State Mandates. This is an ongoing process. Scope of Bargaining-Prevailing Wage. HF2420 included provisions allowing a reasonable reimbursement for employee organization services provided to certain "executive branch" employees of the state ("Fair Share"). It did not apply to local governments. This bill failed to survive the second funnel. No prevailing wage legislation was passed nor were there any changes in the statutory scope of negotiations. Historic Tax Credits/Other Tax Credits. The Historic Tax Credit cap was reduced from $50 million to $45 million beginning in FY2013. Appropriations for property tax credits, such as the Homestead Tax Credit, remain at levels similar the current year. HF2370 extends the deadline for communities to apply for an enterprise zone. The cap under this program is eliminated since the program would fall under the tax credit cap for economic development programs created last year. Water-Floodplain: Use restrictions relating to the 500 year floodplain. Multiple bills were introduced regarding the 500 year floodplain. The intention was to mitigate flooding and limit future state financial assistance in these areas. Language that would have prohibited any development or redevelopment in the 500 year floodplain was successfully eliminated from these bills. CITY PRIORITIES: Taxing Non-Owner Occupied Condos as Commercial: No legislation was introduced. Alcoholic Beverages: No legislation was introduced to restrict price specials, address cover charges, or increase fees for bill or liquor licenses. Cigarette Permits: No legislation was introduced to increase these fees. Severance Agreement Petition Between Two Cities. HF2376 creates a process in which a property owner can petition for severance from one city and annexation by another. Both cities must approve the change, with the final decision by the City Development Board. mgr/assULegisl ativePriorities-2010. doc r -- ~~.®~~ CITY OF [C~WA CITY 1P4 ~E~C~RANDI~M Date: May 6, 2010 To: City Council ~ ,, From: Dale E. Helling, Interim City Manager Re: Gifts/Naming Policy Prior to Council's budget deliberations in January, you discussed and formulated a policy guideline with regard to the naming of public facilities. That policy guideline is stated as follows: 1. No public structure or any part thereof, public feature, or other public facility may be named strictly in recognition of, or in exchange for, a monetary donation or other gift made toward the funding of said facility by an individual, organization, business or corporation, or other entity. Appropriate recognition for a philanthropic act may be made in the form of a plaque, engraving, or other suitable form of recognition in acknowledgement and appreciation of a specific gift. 2. Public facilities, with the exception of buildings, may be named after an individual of historic significance ten years or more after the individual's death. 3. All City Boards and Commissions, Departments, and other City entities shall take into account these policy guidelines when conducting fundraising campaigns, naming facilities, or making naming recommendations to the City Council. As directed by Council, I forwarded copies of these policy guidelines to all Council appointed Boards and Commissions seeking their input to be considered in further discussion and formal consideration by the City Council. A number of Boards and Commissions chose not to respond. Responses were received from the Library Friends Foundation and the Library Board of Trustees, the Parks and Recreation Commission, the Senior Center Commission, the Human Rights Commission, and the Johnson County Dog Park Action Committee (Dog PAC). Concerns were expressed regarding the 10- year time period one must be deceased before a facility can be named for that individual and the question of what constitutes an individual of historical significance. However, the most prevalent concern had to do with the prohibition against naming a facility after a significant donor. There is a common opinion that this prohibition would have a serious detrimental effect May 6, 2010 Page 2 on the ability of the various entities to raise funds for their respective purposes. There is equally strong support for a more inclusive process for formulating a naming policy. Several suggestions included a combination of City staff and/or representatives from affected Boards and Commissions to comprise a committee to formulate a policy recommendation to present to the City Council. If Council wishes to follow the recommendation to form a committee to draft a policy, I believe this could be accomplished by early Fall. I would recommend that a few representatives from your boards/commissions along with several staff members comprise that committee. However, if you prefer to further address this matter as a Council, taking into account the feedback you have received, we can schedule further discussion at an upcoming work session. I will await your direction. CC. Susan Craig Mike Moran Misha Goodman Linda Kopping Stefanie Bowers mgr/assUmemos/Gifts-NamingPolicy.com IP5 SUMMARY OF PENDING WORK SESSION ISSUES 5/6/ 10 Boards/Commissions -Function, Policies and Gender Balance (JUNE 1) Moss Green Urban Village (JUNE 1) Affordable Housing (JUNE 14) ECICOG Funding - JCCOG Committee Report (JUNE 14/JULY 12) Site of New Animal Shelter (JUNE 14/JULY 12) Sunday Bus Service (JUNE 14/JULY 12) Taxicab Policies (JULY 12) Brick Streets Repair/Funding Strategy (SEPTEMBER) Flood Response & Mitigation Update (PERIODIC) Alley Inventory (SUMMER `10) June 1 -Combined June 14 - 15 July 12 -Combined August 16 - 17 August 30 - 31 05-06-10 IP6 410 E. WASHINGTON IOWA CITY, IA 52240-1826 PH: 319-356-5275 ~ °~ FAX: 319-356-5449 May 3, 2010 Mr. Spencer Manning 12123 130th Street Burlington, IA 52601 Dear Mr. Manning, Thank you for your letter dated April 19, 2010. The issue you bring up about allowing 21 year olds only in bars has recently been addressed by the Iowa City -City Council. This issue was heavily debated but very soon bars in Iowa City will be 21 only. Voters may be able to place the issue on the fall ballot however as it stands right now your suggestions are going to occur. Thank you for taking time to write. Sincerely, .. _. r~' fr' , ' , S G...~ Samuel E. Hargadine Chief of Police Cc: Mayor and City Council N d ~ . ~ ~ O ~ ~. ~ ~t c-~ -~ ~ i ~ ~ '~7 ~' -': ~ ,;,,fir C.t] 12123 130th Street ~~,~~ ~ ~ ~ ~-~;~ Burlington, IA 52601 " '=~ ~~ ~ =''' April 19, 2010 20l~ i~i~~tY -~ ~~; (~: ~~ 9 ii` 4a1.~#~Et Chief Sam Hargadine 410 East Washington Street Iowa City, IA 52240-1825 Dear Chief Hargadine: A couple years ago I was in Iowa City having a few drinks at the bar celebrating a friend's 21st birthday. After a couple of hours at one bar, we decided to head to the next one. The second bar wasn't like the first one that was also a restaurant, this bar was for alcohol consumption and that's it. When we entered, there were people everywhere. Lots of the people I saw didn't look 21 and I didn't know that people under 21 were allowed into the bar at the time. After midnight we were getting ready to leave when one of my friends had stumbled into a fight because someone spilled a beer all over the back of his shirt. The bouncer came over and asked for their Id's, and sure enough, the kid ended up being 19. If the age allowed in bars in Iowa City was changed to 21 after eight o'clock, or just changed to 21 completely, there would be fewer problems with under age kids drinking and causing problems. If they changed it to 21 then the problem would almost be gone. Bouncers would only have to deal with fake ID's instead of people changing wrist bands and erasing marks off of their hands. If the policy changed to everyone after eight o'clock has to be 21 than the bouncers could make everyone leave and check ID's all over again; or the bouncer could go through and fmd all of the people with the big X's on their hands and randomly check ID's. The problem with this method is that people will be going straight to the bathroom to wash off the X's so they don't have to leave, and there's still a good chance the bouncer won't catch someone. If the bouncer kicked everyone out then the bar would have to announce that they were doing so ahead of time so people knew to finish their drinks. Kicking everyone out would be the best solution. It would make sure that no one was left in the bar un-carded. Eight o'clock would be the best time because most people that go out drinking don't go out until after eight. This would also hinder younger people from going to the bars at an earlier time because they would be too scared of getting caught. If the time was set to ten, then people could get to the bars around seven and have a few hours to drink. Every time I go to a bar and a fight breaks out, it usually involves an underage person. It's not always the underage people fighting but since they are more immature, it's easier for them to become angry. There was an incident one time of a kid being let into a bar where I was at and he decided he was going to push a girl on the dance floor. When I approached him and said he should probably leave, he threw a punch at me. My brother and I ended up holding him on the ground until the bouncer came over and threw him out. I talked to the bouncer after he came back and found out the kid was 20. This also hinders people over the age of 21 because I've seen friends get kicked out for stopping a fight. Not allowing people that are under the age of 21 after eight o'clock would weed out all of the underage kids, and reduce the likely hood of a fight breaking out, or a bar receiving a ticket for supplying to a minor. If everyone was kicked out of the bar and ID's were checked all over again, there would be a lot of people kicked out and the bartenders and bouncers wouldn't have to keep an eye on people with X's on their hands. They also wouldn't have to worry about people going to the bathroom and erasing the X's off. Even when there's wrist bands, people find ways of taking them off and giving them to others. I found out when I was younger it wasn't hard to manipulate the system when the age limit is 18. If I had an age limit at a certain time when I was younger, there would have been no way of me drinking at a bar. I understand that a lot of people in Iowa City are under the age of 21 and actually go to bars for dancing and just to socialize with people they have met. But sacrificing those few good customers is better than receiving a ticket for some underage person drinking when they weren't supposed to. If those people want to socialize, they can go to a restaurant or someone's house. I also understand that a lot of bars would be losing money by doing this. Since a lot of their customers would be underage, their friends that are 21 won't want to go to the bars if they aren't with them. But if people that are 21 want to go and drink in the bar scene bad enough, they will leave there friends for a while to do so. Having the bar closed down for the night because someone got into a fight and it went farther than it should have; or in a worst case scenario the bar loses its liquor license, would cost the bar way more money than what it would if a few people stopped coming. The bars in Iowa City will not be affected that badly by this rule; there are way too many people at the bars as it is. The age to be allowed in bars should be switched to 21, if not for good then at least after a certain time. Bouncers should be able to kick everyone out and then check ID's all over again. The type of immature people that are usually there will be dwindled down and fewer problems will arise. All of the people over the age of 21 will be able to drink without having to deal with 19 and 20 year olds becoming drunk and belligerent. This not only will save the bar, it will help out the younger people that make bad decisions. Thank you for your time, I hope to hear from you soon. Sincerely, S~.r //k.~-~ Spencer Manning cc: Mayor Matt Hayek Counselor Ross Wilburn Counselor Regenia Bailey Counselor Terry Dickens c~ `~ ~ ~~ Counselor Susan Mims ~ ~= c ~ Counselor Connie Champion ~-, ...~ ~ ;~ Counselor Mike Wright -=-5 ~ , .~- r°°° ~ c~ . ~a c.,-~ ..~, IP7 Iowa City Police Department P.A.U.L.A. Report -April 2010 (Possession of Alcohol Under Legal Age) Business Name (occupancy] Monthly Totals Year-to-Date Totals PAULA Visit (occupancy loads updated Oct '08) visits arrests visits arrests ear-to-date 808 Restaurant & Nightclub [176] 4 18 24 49 2.042 Airliner [223] 0 0 5 3 0.600 American Le ion [140] 0 0 8 0 0.000 Aoeshe Restaurant [156] Atlas World Grill [165] Blackstone 297] Bluebird Diner [82] Blue Moose [436] 8 8 1.000 Bob's Your Uncle 260* Bo-James [200] 1 0 5 0 0.000 Bread Garden Market & Bakery [It's] Brothers Bar & Grill [556] 3 2 21 8 0.381 [The] Brown Bottle [289] Buffalo Wild Wings Grill & Bar [189] Caliente Ni ht Club 498] 1 0 6 0 0.000 Carl & Ernie's Pub & Grill [92] 1 0 1 0 0.000 Carlos O'Kelly's [299] Chefs Table [162] Chipotle Mexican Grill [119] [The] Club Car [56] 0 0 2 0 0.000 Coaches Corner [160] 1 0 1 0 0.000 Colonial Lanes [502 Dave's Foxhead Tavern [87] David's Place (aka Dawit's) [73] 1 0 1 0 0.000 DC's 120 0 0 5 1 0.200 [The] Deadwood [218] 0 0 1 0 0.000 Devotay [45] Donnelly's Pub [49] 0 0 1 0 0.000 [The] Dublin Underground [57] 0 0 1 0 0.000 [Fraternal Order of] Eagle's [315] EI Banditos 25 EI Dorado Mexican Restaurant [104] {BPO] Elks #590 [205] EI Ranchero Mexican Restaurant [161] Englert Theatre [838] [The Field House (aka Third Base) [420] 4 11 21 67 3.190 Firewater [114] 2 0 3 0 0.000 First Avenue Club [280] Formosa Asian Cuisine (149] 0 0 2 0 0.000 Gabes [261 ] 0 0 1 0 0.000 Geor e's Buffet [75] Givanni's [158] Godfather's Pizza [170] Graze [49] Grizzly's South Side Pub [265] 2 0 8 0 0.000 Guido's Deli [20] Hawke a Hideawa [94] [The] Hilltop Lounge [90] IC Ugly's [72] 1 0 2 0 0.000 India Cafe [100] _ Jimmy Jack's Rib Shack [71] © c~ Jobsite [120] 3 0 8 0 UJ~Ot77 ~' Joe's Place [281] ' 0 0 3 0 _ ~ ~ t s Steak House [226] Joseph Karaoke La Reyna [78] '~ ~ ~ v.. `4~ CJ7 01 La Reyna [49] Linn Street Cafe [80] Los Portales 161 Martini's [200] 0 0 1 0 0.000 Masala [46] Mekon Restaurant [89] Micky's [98] [The] Mill Restaurant [325] Lo al Order o Moose 476] [Sheraton] Morgan's [231] Motley Cow Cafe [82] Okobo'i Grill [222] Old Capitol Brew Works [294] 2 0 2 0 0.000 One-Eyed Jake's [299] 3 13 10 28 2.800 One-Twen -Six 105 Orchard Green Restaurant [200] Oyama Sushi Japanese Restaurant [87] Pa liars Pizza 113] Panchero's (Clinton St) [62] Panchero's Grill (Riverside Dr) [95] Piano Lounge [65] Pints [180] 10 1 0.100 Pit Smokehouse [40] Pizza Hut [116] Pizza Ranch [226] Qualit Inn/Highlander [971] Quinton's Bar & Deli [149] 1 0 0.000 [The] Red Avocado [47] Rick's Grille & Spirits [120] Riverside Theatre [118] Saloon (120] Sam's Pizza [1'74] 1 0 0.000 [The] Sanctuary Restaurant [132] Shakespeare's [90] 4 0 0.000 Short's Burger & Shine [56] 1 0 0.000 Slippery Pete's [178] 3 0 0.000 Sidelines [200] 1 0 0.000 Sports Column [400] 3 5 16 27 1.688 Star Lounge [144] 2 0 2 0 0.000 Studio 13 [206] 1 0 3 0 0.000 [The] Summit [736] 4 5 22 60 2.727 Sushi Popo [84] Takanami Restaurant [148] TCB 250] 7 0 0.000 Thai Flavors (60] Thai Spice [91] Times Club @ Prairie Li hts [60] T. Spoons [102] Union Bar [854] 2 1 16 12 0.750 VFW Post #3949 [197] [The] Vine Tavern [170] 3 3 5 3 0.600 Vito's [320] 1 0 7 0 0.000 Wi & Pen Pizza Pub [154 [Iowa City] Yacht Club [206] 0 0 1 1 1.000 Zio Johno's Spaghetti House [94] Z'Mariks Noodle House 47 Totals: 45 58 251 268 1.068 Other PAULA at non-business locations: 11 31 PAULA Totals: 69 299 r-,~ ° current month year-to-cats includes outdoor seating area ~ ~ ~~ :~~ ~ C'7 -G ~ -~ -e C`~ C ~ ~, `~' y~ ~~ a 1, IP8 ,~ '~ /, , ~... Y ..~ ~If 'Y iP ' n ". I y,~ ~ '~,''R' ~6..... , . _ _ _ ._. ~ BUILDING PERMIT INFORMATION Apri12010 KEY FOR ABBREVIATIONS Type of Improvement ADD -Addition ALT -Alteration REP -Repair FND -Foundation Only NEW-New OTH -Other type of construction Type of Use RSF -Residential Single Family RDF -Residential Duplex RMF -Three or more residential RAC -Residential Accessory Building MIX -Mixed NON -Non-residential OTH -Other Page : 2 City of Iowa City Date : 5/3/2010 Extraction of Building Permit Data for To : 4/ I /2010 From : 4/30/2010 Census Bureau Report ~. Twe Permit Number Name Address Impr Use BLD10-00095 FIRST UNITED METHODIST 214 E JEFFERSON ST ADD NON ELEVATOR ADDITION AND REMODEL FOR CHURCH BLD10-00079 IOWA WIRELESS SERVICES 1630 LOWER MUSCATINE ADD NON ADD ANTENNA TO EXISTING TOWER BLD10-00080 IOWA WIRELESS 2417 HEINZ RD ADD NON ADD ANTENNA TO EXISTING TOWER BLD10-00108 LOS PORTALES 1402 S GILBERT ST ADD NON COOLER ADDITION FOR RESTAURANT Stories Units Valuation 2 0 $551,000 0 0 $10,700 0 0 $10,700 1 0 $1,500 Total ADD/NON permits : 4 Total Valuation : $573,900 BLD10-00170 SOUTHGATE HOMES 934 RYAN CT ADD RMF 2 0 $4,800 SCREEN PORCH ADDITION ON EXISTING DECK Total ADD/RMF permits : 1 Total Valuation : $4,800 BLD10-00150 MARLYS BOOTE & MARGI 2610 E COURT ST ADD RSF 2 0 $99,500 ADDITION AND REMODEL FOR SFD BLD10-00112 BONNIE & LESLIE JENKINS 3117 WASHINGTON ST ADD RSF 0 0 $60,000 ADDITION FOR SFD BLD10-00186 TAM & MITCH BRYK 351 MAGOWAN AVE ADD RSF 0 0 $60,000 SCREEN PORCH AND FAMILY ROOM ADDITIO N FOR SFD BLD10-00129 KRISTA E NEUMANN 1711 MORNINGSIDE DR ADD RSF 2 0 $45,575 KITCHEN ADDITION FOR SFD BLD10-00185 BRENT & CHRIS DENEICE 2657 CONCORD CIR ADD RSF 0 0 $40,000 ADDITION FOR SFD BLD10-00091 DAVID L VANDUSSELDORP 2646 CONCORD CIR ADD RSF 0 0 $24,000 3 SEASON PORCH ADDITION FOR SFD BLD10-00197 CHARLES WILLIAMS & BO 64 GALWAY CIR ADD RSF 0 0 $23,500 CONVERT SCREEN PORCH TO 3 SEASON, ADD SCREEN PORCH, ADD DEC K FOR SFD BLD10-00159 DAVE & JAN FULL 1910 WINSTON DR ADD RSF 0 0 $20,000 3 SEASON PORCH ADDITION WITH WOOD BLD10-00140 PETE SIDWELL 1602 WILSON ST ADD RSF 0 0 $9,879 SCREEN PORCH ADDITION FOR SFD BLD10-00182 THOMAS M & TIFFANI R F 1421 WETHERBY DR ADD RSF 0 0 $2,000 DECK ADDITION FOR SFD BLD10-00149 CHAD & SARAH SHOWALTI 760 KESWICK DR ADD RSF 0 0 $1,000 DECK ADDITION FOR SFD Total ADD/RSF permits : 11 Total Valuation : $385,454 BLD10-00132 IOWA CITY COMMUNITY S 1900 MORNINGSIDE DR ALT NON 0 0 $620,750 FOOTBALL FIELD BLEACHERS BLD10-00084 RANCHER BOX OFFICE 201 S CLINTON ST ALT NON 3 0 $85,000 REMODEL TICKET OFFICE IN MALL Page : 3 City of Iowa City Date : 5/3/2010 Extraction of Building Permit Data for To : 4/ 1 /2010 Census Bureau Report From : 4/30/2010 Tvpe Twe Permit Number Name Address Impr Use Stories Units Valuation BLD10-00144 GERRY AMBROSE 965 S RIVERSIDE DR ALT NON 1 0 $45,000 RESTAURANT ALTERATION BLD10-00117 IOWA WIRELESS SERVICES 632 HIGHWAY 1 WEST ALT NON 0 0 $10,700 ADD ANTENNA TO EXISTING CELL TOWER BLD10-00156 PHIL'S BUILDING MATERIA 715 HOLLYWOOD BLVD ALT NON 1 0 $5,000 remove glass showroom windows and replace with brick and block walls BLD06-00849 BIG BETTY LLC 122 WRIGHT ST ALT NON 1 0 $4,000 8' X 8' Walk in cooler BLD10-00148 HATEM MUMSTAFA 1911 KEOKUK ST ALT NON 1 0 $1,000 CHANGE OF USE FROM CAR DEALERSHIP TO AUTO REPAIR AND OFFICE SPACE FOR AUTO REPAIR Total ALT/NON permits : 7 Total Valuation : $771,450 BLD10-00154 MARK KENNEDY 676 S GOVERNOR ST ALT RAC 1 0 $2,500 FENCE AND MOVE EXISTING STORAGE BUILDING FOR SFD Total ALT/RAC permits : 1 Total Valuation : $2,500 BLD10-00121 OLGA PETROVA 1315 DOLEN PL ALT RDF 0 0 $19,500 KITCHEN REMODEL FOR DUPLEX UNIT Total ALT/RDF permits : 1 Total Valuation : $19,500 BLD10-00175 JOHN ROFFMAN 515 E COLLEGE ST ALT RMF 2 0 $120,000 MOVE LAUNDRY INTO BASEMENT, REBUILD CENTRAL STAIRS, REMOVE EXTERIOR STAIRS, ADD FURNACE ROOMS TO INDIVIDUAL APARTMENTS BLD10-00125 JOHN ROFFMAN 332 S LINK ST #306 ALT RMF 0 0 $13,000 ALTERATION OF RMF UNITS #207 AND #306 BLD10-00177 OXFORD PROPERTIES L L C 332 ELLIS AVE ALT RMF 0 0 $200 COMBINE ROOMING UNITS #16 AND #18 INTO ONE UNIT Total ALT/RMF permits : 3 Total Valuation : $133 200 BLD10-00101 MARK KENNEDY 676 S GOVERNOR ST ALT RSF 2 0 $22,000 REMODEL 1ST FLOOR OF SFD BLD10-00097 JAMES & SHERI MCSWAIN 1613 BROADWAY ST ALT RSF 0 0 $21,150 BASEMENT FINISH AFTER THE FACT FOR SFD BLD10-00181 THOMAS FARNSWORTH & ~ 1512 DERWEN DR ALT RSF 0 0 $21,000 KITCHEN/BATH REMODEL FOR SFD BLD10-00141 SEAN P & KRISTI K MCCAL 3736 E COURT ST ALT RSF 0 0 $16,045 BASEMENT FINISH FOR SFD BLD10-00155 ERIKA COMPTON 1358 LANGENBERG AVE ALT RSF 0 0 $15,000 BASEMENT FINISH FOR SFD BLD10-00180 DAVID KLEMM 2809 E COURT ST ALT RSF 0 0 $14,000 BASEMENT FINISH FOR SFD BLD10-00045 JIM WIESE 424 HUTCHINSON AVE ALT RSF 0 0 $9,895 BATH REMODEL FOR SFD Page : 4 City of Iowa City Date : 5/3/2010 Extraction of Building Permit Data for To : 4/ 1 /2010 From : 4/30/2010 Census Bureau Report Type _TYP? Permit Number Name Address ImUr Use Stories Units Valuation BLD10-00107 THOMAS C LUONG 49 AMBER LN ALT RSF 0 0 $5,500 REMODEL KITCHEN AND OPEN UP STAIRWELL FOR SFD BLD10-00106 GERALD & LISA KOPLIN 1009 SANDUSKY DR ALT RSF 0 0 $3,800 CONVERT 3 SEASON TO 4 SEASON ADDITION REMOVE DOOR REFRAME WALLS Total ALT/RSF permits : 9 Total Valuation : $128 390 BLD10-00116 KNUTSON CONSTRUCTION 2351 S SCOTT BLVD NEW 2100 SQ. FT. COLD STORAGE WAREHOUSE NEW NON 1 0 $30,000 Total NEW/NON permits : 1 Total Valuation : $30,000 BLD10-00189 MARY CRIM 3456 N JAMIE LN NEW RAC 1 0 $24,496 DETACHED GARAGE ADDITION FOR SFD BLD09-00654 JENN BOWER 102 PARSONS AVE NEW RAC 1 0 $15,510 DETACHED GARAGE ADDITION FOR SFD BLD10-00147 DAVID KREITER 1322 DOVER ST NEW RAC 1 0 $10,000 DETACHED STORAGE SHED FOR SFD BLD09-00687 AARDVARK TAXI 1016 DIANA ST NEW RAC 0 0 $1,812 GARAGE SLAB FOUNDATION Total NEW/RAC permits : 4 Total Valuation : $51,818 BLD10-00179 HENDRICKSON ENTERPRI 10 MARIETTA AVE NEW RDF 1 2 $636,374 DUPLEX WITH ATTACHED 2 CAR GARAGES 10-12 MARIETTA AVE Total NEW/RDF permits : 1 Total Valuation : $636 374 BLD10-00073 DANIEL & ANNA KITZMAN 1006 ROBIN RD SFD WITH ATTACHED 3 CAR GARAGE BLD10-00137 ARLINGTON DEVELOPMEN 31 EVERSULL LN SFD WITH ATTACHED 3 CAR GARAGE BLD10-00119 TODD A & SANDRA D FLE 4006 BUCKINGHAM LN SFD WITH ATTACHED 2 CAR GARAGE BLD10-00169 SOUTHGATE HOMES 4090 GUSTAV ST SFD WITH ATTACHED 2 CAR GARAGE BLD10-00110 ADVANTAGE CUSTOM BU 1952 MACKINAW DR SFD WITH ATTACHED 2 CAR GARAGE BLD10-00136 K W DESIGNS LC 1005 FLAGSTAFF DR SFD WITH ATTACHED 2 CAR GARAGE BLD10-00162 THE HOUSING FELLOWSHI 66 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PUBLIC FUNDS BLD10-00165 THE HOUSING FELLOWSHI 79 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PUBLIC FUNDS NEW RSF 2 1 $425,000 NEW RSF 2 1 $321,257 NEW RSF 1 1 $259,000 NEW RSF 1 1 $251,700 NEW RSF 2 1 $218,940 NEW RSF 1 1 $209,221 NEW RSF 1 1 $136,118 NEW RSF 1 1 $136,118 Page : 5 City of Iowa City Date : 5/3/2010 Extraction of Building Permit Data for To : 4/1/2010 Census Bureau Report From : 4/30/2010 Permit Number Name Address BLD10-00163 THE HOUSING FELLOWSHI 67 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PUBLIC FUNDS BLD10-00167 THE HOUSING FELLOWSHI 86 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PUBLIC FUNDS BLD10-00168 THE HOUSING FELLOWSHI 91 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PUBLIC FUNDS BLD10-00164 THE HOUSING FELLOWSHI 76 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PUBLIC FUNDS BLD10-00161 THE HOUSING FELLOWSHI 56 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PULBIC FUNDS BLD10-00160 THE HOUSING FELLOWSHI 57 ANISTON ST SFD WITH ATTACHED 1 CAR GARAGE PUBLIC FUNDS Tune Tune Impr Use Stories Units Valuation NEW RSF 1 1 $135,526 NEW RSF 1 1 $135,526 NEW RSF 1 1 $134,690 NEW RSF 1 1 $132,982 NEW RSF 1 1 $132,268 NEW RSF 1 1 $132,070 Total NEW/RSF permits : 14 Total Valuation : $2,760,416 BLD10-00139 BOB LENTON 1840 S GILBERT ST REP MIX 2 0 $2,500 RESIDING OF MIXED USE BUILDING Total REP/MIX permits : 1 Total Valuation : $2,500 BLD 10-00124 JOHN ROFFMAN 515 E COLLEGE ST REP FIRE REPAIR OF RMF STRUCTURE BLD08-00783 BRIAN S & CHRISTINE R DO 301 WOODSIDE DR REP Repair all decks BLD09-00534 MELROSE ON THE LAKE C 201 WOODSIDE DR REP DOORS AND WINDOWS FOR RMF BUILDING 201-247 Woodside Drive BLD09-00535 MELROSE ON THE LAKE C 301 WOODSIDE DR REP DOORS AND WINDOWS FOR RMF BUILDING 301-337 WOODSIDE DR BLD10-00152 BILL WITTIG 1131 3RD AVE REP WINDOWS AND SIDING FOR ROOMING HOUSE BLD10-00146 HARVEY RUNDELL 840 MAGGARD ST REP REPLACE STAIRS AND GUARD RAIL FOR RMF BUILDING BLD10-00171 TRIPLE CROWN CONDO AS 2781 TRIPLE CROWN LN REP REPLACE BRICK WITH VINYL SIDING BLD10-00172 TRIPLE CROWN CONDO AS 2825 TRIPLE CROWN LN REP REPLACE BRICK WITH VINYL SIDING BLD09-00354 WANDA CROMBIE 1625 SOMERSET LN REP REPLACE DECK RAILING FOR RMF UNIT BLD09-00355 GLORIA ZAJICEK 47 SOMERSET PL REP DECK RAILING FOR RMF UNIT BLD09-00356 JAN NISSEN 1506 SOMERSET LN REP DECK RAILING FOR RMF UNIT RMF 0 0 $195,000 RMF 3 0 $65,000 RMF 0 0 $50,900 RMF 0 0 $21,500 RMF 2 0 $7,000 RMF 2 0 $4,500 RMF 3 0 $3,200 RMF 3 0 $3,200 RMF 0 0 $2,000 RMF 0 0 $2,000 RMF 0 0 $2,000 Page : 6 City of Iowa City Date : 5/3/2010 Extraction of Building Permit Data for To : 4/1/2010 From : 4/30/2010 Census Bureau Report Tune Tvne Permit Number Name Address Impr Use Stories Units Valuation BLD09-00357 MARLENE MOELLER 1481 BUCKINGHAM PL REP RMF 0 0 $2,000 DECK RAILING FOR RMF UNIT BLD10-00157 PRESTIGE PROPERTIES LL 124 -26 N CLINTON ST REP RMF 0 0 $1,500 REROOF RMF Total REP/RMF permits : 13 Total Valuation : $359,800 BLD10-00142 MARK HENRICHS 601 TEMPLIN RD REP RSF 0 0 $31,000 FOUNDATION REPAIR FOR SFD BLD10-00127 MARGARET BARON 117 S SUMMIT ST REP RSF 0 0 $12,850 REBUILD EXTERIOR STEPS/RETAINING WALL FOR RSF BLD10-00126 BARON, MARGARET W 115 S SUMMIT ST REP RSF 0 0 $3,280 ENTRY STAIRS FOR SFD IN HISTORIC DISTRICT BLD10-00173 JOHN D STOKES 1175 E COURT ST REP RSF 0 0 $2,000 REPLACE STEPS FOR SFD BLD10-00133 HOUSING FELLOWSHIP 427 S 1ST AVE REP RSF 0 0 $1,500 EGRESS WINDOWS FOR SFD BLD10-00143 GREATER IOWA CITY HOU 58 AMBER LN REP RSF 0 0 $1,200 BEDROOM WINDOWS FOR RSF BLD10-00158 HOUSING FELLOWSHIP 419 ELMRIDGE AVE REP RSF 0 0 $1,200 3 BEDROOM EGRESS WINDOWS BLD10-00174 BRIDGET HOFFMAN 3116 RAVEN CT REP RSF 0 0 $1,196 BEDROOM EGRESS WINDOWS FOR SFD BLD07-00208 MOGADAM, JAFAR S 2128 FRIENDSHIP ST REP RSF 0 0 $946 REPLACE DECK AND PORCH INDISREPAIR--ADD ROOF OVER REAR EN TRANCE- -PERMIT AFTER THE FACT Total REP/RSF permits : 9 Total Valuation : $55,172 GRAND TOTALS : PERMITS : 80 VALUATION : $5,915,274 ~ /" l iP9 In the District Court for Johnson County ~~~= ca Plaintiff' s Dismissal of Claims Under Counfi -~ "f~„ ~f f '~ Robert James Hegeman, Plaintiff ) EQCV070796 `~~, ~ ~ ~- ,, The City of Iowa City and the ) PLAINTIFF'S ,' U City Council of Iowa City, ) DISMISSAL OF ~ ~, ~ Defendants ) CLAIMS UNDER COUNT 2 In the interest of Judicial efficiency and to focus the trial on the most important issue of this case, Plaintiff hereby dismisses his two claims in Count 2 of his original petition, specifically that claim based on failure of notice under Iowa Code 414. and the claim based on Title 14, Chapter 8, Article D-5, Paragraph G, of the Code of Iowa City. Plaintiff leaves intact all portions of the original petition pertaining to his claim brought under Iowa Code 414.5, which will now be the sole remaining issue to be determined at trial May 5, 2010. ~, ~.~~ y~ ~~~ ~ ~ Robe t J. Heg man °' .~~= 44 T on ce c~ ~~ Iowa City, Iowa 52246 ~, r, ;,.._~ Roberthegeman@mchsi.com g c;a~ 391-338-5818 a '° 319-530-0553 (cell) ° 319-668-2491 (fax) Original filed Copies served on the defendants at the Office of the City Clerk of Iowa City, 410 East Washington Street, Iowa City, Iowa 52240 1 r - ~ 'lll p~~ ~ I TY CJ F ICJ WA ~ I TY ~p10 ~~.® ~~ ~'~~~ A N IJ [~ ~ ~E~CJR Date: May 5, 2010 To: City Council From: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Engineering and Public Works Administration • Staff has presented the requested information to FEMA regarding the relocation request for the Animal Shelter. • The asbestos abatement for the Showers Addition is complete. The demolition of the structures has begun. • The asbestos abatement for the Community Disaster Grant buyout structures is complete. • The clean up, grading and seeding for the HMGP buyout properties are ongoing. • Staff is developing the RFQ for the Dubuque Street and Park Road Bridge Project and the Rocky Shore Lift Station Project. • Staff attended a United Way of Johnson County meeting regarding the formation of the Community Organizations Active in Disaster (GOAD) Coalition. This coalition will create a comprehensive corps of agencies and organizations committed to strengthening the community's disaster preparedness and response efforts, especially with regard to the needs of disaster victims. RELOCATION OF THE NORTH WASTEWATER TREATMENT FACILITY • Staff has recommended award of contract for planning and engineering services to Stanley Consultants. • EDA personnel to visit Iowa City and hold project management conference on May 13. DUBUQUE STREET ELEVATION AND PARK ROAD BRIDGE REPLACEMENT • First Technical Advisory Committee meeting scheduled for May 11. Following input from the Committee, the Request for Qualifications for engineering services will be sent to EDA for review prior to issuance. ROCKY SHORE DRIVE PUMP STATION • Watershed Information from Coralville and University of Iowa is being collected. Request for Qualifications for engineering services will be issued in May. May 5, 2010 Page 2 Water Division River Crossings Due to the lack of `obligation' designation from FEMA we have curtailed the design and construction of replacement of two 12" river crossing repairs (Old Plant and Hwy 6). Howard R Green Consultants (HRG) has submitted a draft of scope of services for design, bid specifications and inspection of the interim project to repair and support the undermined sections of the two existing 12" water mains. We will wait to see if FEMA funding comes through for the replacement project. Still no word on FEMA funding for this project. Peninsula Source Protection The HRG Hazard Mitigation Study is the source of planning for proposed funding and projects on the peninsula site and the plant site improvements. The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and the respective electrical systems has been 'obligated' by FEMA. Water Division and Engineering review comments are being incorporated into the bid documents. Plan, specification and bid documents for the projects are expected to be completed by the end of this week. Water Works Prairie Park Source Protection The HRG Hazard Mitigation Study is being used for additional funding requests for hazard mitigation for plant site well houses. We have received official notice that the FEMA funding application has been received and review is proceeding. We continue to await the results. PLANNING AND COMMUNITY DEVELOPMENT • This week, the State announced two new programs are available for disaster-impacted businesses: Equipment Reimbursement Assistance Program (ERAP) and Flood Insurance Reimbursement Program (FIRP). ERAP is for businesses that sustained physical damage to machinery, equipment, furniture, inventory or supplies. Awards are limited to 75 percent of replacement cost, not to exceed a total amount of $75,000 per business. FIRP provides up to $5,000 for aone-time reimbursement of flood insurance coverage over a 12-month period. The flood insurance policy start date must fall between January 1, 2010 and December 31, 2010. • A total of 40 properties have been acquired with Federal and State acquisition funds. Of the 40 properties, 30 of the homes have been acquired through the Hazard Mitigation Grant Program (FEMA), six with Community Development Block Grant (CDBG) funds, and four with Community Disaster Grant (CDG) funds. As of today, 28 properties have been demolished in the Parkview Terrace and Taft Speedway neighborhoods. • Planning staff attended a teleconference regarding the Hazard Mitigation Grant Program application process for tornado safe rooms. Iowa City is applying for a safe room for the new animal shelter. The safe room would protect animal shelter staff and anyone within a five minute walking distance to the facility. • The I-JOBS Board of Directors will be meeting in Coralville durin~ the morning of June 2"d. The Board will be visiting Iowa City during the afternoon of June 2" .They will be visiting the two projects funded during the 2009 legislative session -- expansion of the South Treatment Facility and construction of Fire Station #4. May 5, 2010 Page 3 • Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State Jumpstart 3 funding for housing rehab/repair, down payment assistance and interim mortgage assistance. A total of $1.65 million in State Jumpstart funding has been used to assist 71 flood- impacted residential households and $861,000 in Federal Jumpstart funding has been used to assist 17 households. ua-ud-~ u IP11 VOLUME 2, ISSUE 8 Week of APRIL 26, 2010 Newsletter for the Iowa City Planning & Community Development Department Urban Planning ~ Historic Preservation ~ Housing Rehab ~ Community Development Economic Development ~ JCCOG Transportation Planning ~ Neighborhood Services ~ Public Art Calendar A schedule of upcoming meet- : ings appears inside. Page 8. Inside ECO-RLF program The City has implemented a new program to help local businesses and nonprofits invest in renewable energy and energy conservation projects. Page 2. UniverCity Partnership Applications for the partner- ship's first three rehabilitated homes are due May 7. Page 3. Public comment period Public comment periods are now open for Community Development and JCCOG plans. Pages 4 and 5. In the neighborhood Southside neighborhoods have a couple of great events planned that you'll want to check out - including a music fest! Page 6. Art deadline April 30 is the deadline for entries for the Poetry in Public Art Program. Page 7. Have you subscribed? To subscribe to The Planner, go to: www.icgov.org/subscribe then to "Newsletter..." then click on "Planner Newsletter." City receives $25M grant for flood recovery projects U.S. Commerce Secretary Gary Locke traveled to Iowa City on Friday, April 9 to announce that the Commerce Department's Economic Development Administration (EDA) would award the City $25 million in grant funds to assist in post-flood rebuilding efforts. It is the largest grant the EDA has ever awarded, and also the largest federal grant the City has ever received. $22 million will be used to build a new wastewater treatment facility adjacent to the City's second facility south of town, and decommission the plant on South Dubuque Street. Total project cost is expected to be $63 million, which includes constructing the new plant, taking the old plant offline, and preparing the site for redevelopment. The remaining $3 million in grant funds has been earmarked for design and engineering work for the elevation of Dubuque Street and Park Road Bridge. Total project cost has been estimated at $32 million. All three projects are expected to be completed by the end of 2013. The City's North Wastewater Treatment Plant, surrounded by floodwaters in June 2008. .: DEVELOPMENT WENDY FORD Economic Development Coordinator 3 19.356.5248 wendy-ford @iowa-city.org Web page: www.icgov.org/business The Planner, 4.26. I 0 -page 2 City offers low-interest loans for businesses, nonprofits to invest in energy-efficiency projects The City of Iowa City has implemented the Energy Conservation Opportunity Revolving Loan Fund (ECO-RLF), aloes-interest loan fund to help Iowa City businesses and nonprofit organizations invest in renewable energy systems, energy-efficient lighting, high-efficiency heat- ing and air conditioning systems, water conservation, insulation, and energy-efficient doors and windows. ECO-RLF, which will be adminis- tered by the City's Economic Development Division, will offer loans of $25,000 to $ 125,000. In addition to generating local interest and invest- ment in energy efficiency, the program is expected to help create and _ retain local jobs. The revolving loan structure allows for repayment of the loan to occur through the cost savings realized from the energy conservation pro- : jests. Terms for the ECO-RLF loans will be set up for no more than 10 years. Loan applicants are also encouraged to investigate MidAmerican's Energy Partners Program, which offers rebates for implementing energy-efficiency projects. The City, which has undertaken its own efforts to invest in green, sustainable practices, hopes the program will entice local businesses and groups to implement similar projects, not only for the purposes of conservation and sustainability, but also because of the cost savings that can result. In one of its first energy-conservation projects, the City in- stalled LED lighting in the Court Street Parking Garage. The utility cost savings, which estimates show will be approximately $60,000 per year, will pay for the lighting projects in just four years. For more information on the program, or for an application, visit the City's website at www.icgov.org/ECO-RLF or contact Wendy Ford, City of Iowa City Economic Development Coordinator, at 356.5248 or e-mail wendy-ford@iowa-city.org. Final approval of all loans will be made by the City Council, and funds will become available in May. Related article on page 5. T~ ECONOMIC The Planner, 4.26. I 0 -page 3 DEVELOPMENT STEVE LONG Community Development Coordinator 3 19.356.5250 Steve-long@iowa-city.org Web page: www. icgov.org/commdev Governor announces I-JOBS funding for UniverCity project Governor Chet Culver announced April 7 that Iowa City will receive an additional $250,000 in I JOBS funding for the UniverCity Neighborhood Partnership Program, a joint affordable housing venture between the City of Iowa City and the University of Iowa. The project was awarded $ I million in I JOBS funding earlier. A total of 25 homes will be acquired, rehabilitated, and sold through the program. This latest round of funding will be made available through the Afford- able Housing Program, a part of the Culver/Judge Administration's I JOBS initiative. The program is awarding $20 million to communities across the state to build or rehabilitate housing for certain elderly, disabled, low-income persons, and public servants in critical skills shortage areas of the state. For more information on the Culver/Judge -JOBS initiative, visit www.ijobsiowa.gov. Applications for first three UniverCity homes due May 7 People who are interested in submitting an application for a chance to purchase one of the first three houses offered for sale through the UniverCity Neighborhood Partnership Program are urged to get their applications in, as the deadline is quickly approaching. Application forms are available an the City's website at wwwicgov.org/UniverCity, along with photos and additional information on the first three homes, Located at 1307 Muscatine Avenue, 517 South Governor Street, and 310 Qouglass Court. The opportunity to purchase one of the homes wilt be determined by a lottery .process. In an effort to preserve and build upon, the unique character of established. neighborhaods adjacent to the University of Iowa campus, the UniverCity Neighborhood Partnership Program plans to purchase several rental properties, convert them back to single- family homes, and offer them for sale to income-qualifying individuals and families. Other goals of the program include achieving a healthy balance of rental and owner-occupied property, ensuring that the neighborhoods surrounding the campus remain vital, safe, affordable, and attractive'places to live and work and .encouraging investment in these neighborhoods as part of the University of Iowa's recruit- ment and. sustainability initiatives. For more information. on the program, visit the website fisted above ar contact Steve Long, Sarah WaLz, or David Powers at the Gity's Planning & Carnmunity Development Department at 356.5230. More information on the first three homes offered through the UniverCity Neighborhood Partnership is found on gage 4. COMMUNITY The Planner, 4.26. I 0 -page 4 Homes for sale! • never it Neighborhood Partnership Program 310 Douglass Court $ 180,000 + carrying costs ^ Built in 1915 ^ 1,500 square feet ^ 3 bedrooms, I bath ^ Small two-car garage in back ^ Unfinished basement $85,000 + carrying costs ^ Built in 1955 ^ 832 square feet ^ 3 bedrooms, I bath ^ Large one-stall attached garage ^ Nice backyard ^ New furnace in 2005 $ 148,000 + carrying costs ^ Built in 1900 ^ 1560 square feet ^ 4 bedroom, 1.5 baths ^ Off-street parking ^ Unfinished basement For more info Walk-up attic ^ Fenced backyard including a list of proposed renovations for each home, visit www.icgov.org/U n iverC ity Public comment on Community Development proposals, funding recommendations ends May I 0 May 10 is the deadline for public comment on the following Community Development recommendations: ^ Funding recommendations made by the Housing and Community Development (HCDC) Commission for allocation of Community Development Block Grant (CDBG) and HOME funds for Fiscal Year 201 I. For more information, see the March 29 issue of The Planner at www.icgov.org/defaultlapps/PCD/newsletter.asp ^ Annual Action Plan, which describes the federally funded activities of the Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME), among others, to be undertaken by the City during the upcoming fiscal year (July I to June 30). The plan is part of Iowa City's 201 I-2015 Consolidated Plan (CITY STEPS), afive-year plan that is used as a guide for the allocation of resources for housing, jobs, and services for low- to moderate-income Iowa City residents. ^ Citizen Participation Plan, which outlines the steps Iowa City uses to encourage citizen participation in the development of the Consolidated Plan (CITY STEPS), Annual Action Plan and any substantial amendments, as well as the Performance Report by the Community Development division. Copies of the proposed Annual Action Plan and Citizen Participation Plan are available on the City's website at www.icgov.org/actionplan or the Planning & Community Development office on second floor of City Hall. Written comments may be submitted to City Hall, Department of Planning & Community Development, Attn: Tracy Hightshoe, 410 E. Washington Street, Iowa City, IA 52240, or e-mailed to tract'-hightshoe@iowa-city.org. The City Council will discuss the recommendations at its meeting on May 10, which will include a public hearing, during which members of the public will have a final opportunity to discuss or comment. 1207 Muscatine Avenue 517 S. Governor Street The Planner, 4.26. I 0 -page 5 JCCOG TRANSPORTATION PLANNING .............................................. JOHN YAPP Johnson County Council of Governments Executive Director 319.356.5252 john-yapp@iowa-city.org Website: www.jccog.org Public comment period open for Transportation Planning Program The draft of the FYI I JCCOG Transportation Planning Work Program, which includes special requested projects; ongoing and routine projects; projects required by the Federal Highway Administration, the Federal Transit Administration, and the Iowa Department of Transportation; and carry-over projects from the preceding fiscal year, is now available for public comment. The document is posted on the JCCOG website at www.jccog.org. The following public meetings are forums during which you may provide verbal input: May 6: JCCOG Transportation Technical Advisory Committee (TTAC) meeting, 10:30 a.m., Emma Harvat Hall, City Hall, 410 E. Washington Street, Iowa City. TTAC will review the work program at this meeting. May 19: JCCOG Urbanized Area Policy Board meeting, 4 p.m., Coral- : ville City Hall City Council Chambers, 1512 7th Street, Coralville. The group will consider adopting the work program at this meeting. In addition, written comments may be sent to Kristopher Ackerson, JCCOG Assistant Transportation Planner, 410 E. Washington Street, Iowa City, Iowa 52240, or faxed to his attention at 356.5217, or e-mailed to kristopher-ackerson@iowa-city.org. All comments received by May 19th will be forwarded to the JCCOG Urbanized Area Policy Board for consideration prior to adoption of the program. New LED lighting cuts parking ramp bill by half The upgrades to lighting systems in City of Iowa City parking ramps are already paying off - literally. Utility bills for the Court Street Parking Ramp, which had new energy-efficient LED lighting installed in Decem- ber, have decreased by half, saving the City approximately $ I ,000 per month. The project was also granted a $45,000 rebate from MidAmerican Energy Company as part of its Energy Partners Program, which helped reduce the cost of the project. In July, LED lighting will be installed in four other City- owned ramps -Capitol Street, Dubuque Street, Chauncey Swan, and Tower Place. The Transportation Planning Division, assisted with a $419,000 grant last year from the State Energy Program for the project, which will replace older lighting fixtures in City- owned parking ramps with more energy-efficient LED lighting. LED lights last twice as long, require less maintenance, use less electricity, and are expected to reduce the City's costs of lighting the parking ramps by 50%, or $60,000 per year. The projects are part of a City-wide effort to invest in and implement green, sustainable practices which often also pro- vide substantial cost savings. The total cost of the lighting project is expected to be around $1,257,000, minus the grant from the State and the rebate from MidAmerican Energy. The City plans to apply for additional rebates from Mid-American after . the four remaining ramp-lighting projects are completed. Kristo- pher Ackerson, Assistant Trans- portation Planner with the John- : son County Council of Govern- ments, estimates that the cost savings from the new lights will be so significant that the City will recoup the balance of the projects in just four years. After that, the City will continue to save money on electricity bills with the LED lighting technology. The grant received from the State is part of approximately $40.5 million that is being allo- t Gated for energy efficiency pro- jects across Iowa. For more information, contact Kristopher Ackerson at 356.5247 or a-mail kristopher- ackerson@iowa-city.org. The Planner, 4.26. I 0 -page 6 SERVICES MARCIA BOLLINGER Neighborhood Services Coordinator 3 19.356.5237 marcia-Bollinger@iowa-city.org Web page: www.icgov.org/ Now online! All Iowa City neighborhood newsletters are available online: www. icgov. org/defau It/apps/PC D/ neighborNews/. Check it out- and keep up with the news! Bike Rodeo (and more!) planned Saturday,April 24 at Grant Wood Family fun, fitness, and safety are all part of the agenda for an event scheduled this Saturday, April 24 from I to 3 p.m. at Grant Wood Elementary School, 1930 Lakeside Drive. Participants can learn about bicycle safety through a Bike Rodeo that provides information on safety and rules of the road, and Safety Village, achild-sized town that helps children ages 8 and under learn about pedestrian and car safety and how to prevent accidents and injuries. Reduced-price bicycle helmets i will also be available for sale. Other activities include bird walks on Sycamore Trail, skating with the Old Capitol Roller Derby Team, hip-hop and free throw shooting events with members of the City High FasTrac group, information from the University of Iowa Health Fitness Group, games and activities with Iowa City Crime Prevention Officer Jorey Bailey, and an opportunity to tour a fire truck and emergency vehicle. Prizes and drawings will also be held, including a $250 gift certificate raffle from World of Bikes, courtesy of the Optimists Club of Iowa City. All residents of the Iowa City - Coralville area and surrounding com- munities are invited to attend. There is no charge for the event, which is being sponsored by the Grant Wood Neighborhood Association, the City of Iowa City Neighborhood Services Division, Bicyclists of Iowa i City, Optimists Club of Iowa City, Iowa City Bike Library, ECO Iowa City, Bike to Work Week Committee, World of Bikes, and Iowa Bike Coalition. 3 19 Music Fest scheduled May 8 AmeriCorps and Neighborhood Centers of Johnson County have announced plans for the first annual 319 Music Festival, scheduled May 8 from I to 7 p.m. in Wetherby Park, located at the south end of Taylor Drive in Iowa City. The 319 Festival will feature local and big-name artists, youth talent from southeast Iowa City, and African American-inspired music. Musical acts include Dave Zollo, Idris Goodwin, The Awful Purdies, Kevin "BF" Burt, Tom Nothnagle, Midwest Quality, Agri Cultor, and rae and the Honeybees. Food vendors and children's activities will also be part of the event. Organizers of the festival invite all of Iowa City to join southside neighborhoods in this celebration of music and the creation of one Iowa City community. To volunteer at the event, or for more information, contact Bethany Bender at Neighborhood Centers of Johnson County at 319.354.7989 or a-mail musicfest319@yahoo.com. NEIGHBORHOOD Kevin "BF" Burt will be one o f the performers. The Planner, 4.26. I 0 -page 7 Update on garlic mustard pulls For three years, the City of Iowa City has coordinated The Great Garlic Mustard Challenge, a com- munity-wide garlic mustard pull to keep the invasive plant from overtaking local parks and wood- lands. The City will not be orga- nizing the event this year, but is providing support for residents who are scheduling pulls by: ^ Posting info on the web If you plan a garlic mustard pull and need volunteers, contact Marcia Bollinger at 356.5237 or e-mail marcia-bollinger@iowa- city.org so that we can post your information on our website: www. icgov.org/garl icmustard. plants are available at the Parks Division office at 2275 S. Gilbert Street during normal business hours. ^ Free disposal Drop off your garlic mustard at the Iowa City Landfill or at the Transit Facility at 1200 S. River- side Drive. All plants must be bagged, and bags must be tied to prevent further spread. Can you help? Volunteers are needed for a pull at the Lee Street ravine. ^ Free bags Free waste bags for the collection and disposal of garlic mustard Date: Saturday, May I Time: 9:30 - I I :30 a.m. Meet: At the Hoppins home at 426 Lee Street Wear: Long sleeves, pants and close-toed shoes, due to muddy conditions and steep banks. Gloves are also highly recom- mended. Poison ivy is present in the ravine, and although it is not mature this early in the spring, volunteers need to watch where they step or reach. Heavy plastic bags, water, lem- onade, coffee, and treats will be available. For more info, call 338.3858. Deadline for art entries for PUBLIC ART MARCIA BOLLINGER Public Art Coordinator 3 19.356.5237 marcia-boll finger@iowa-city.org Poetry in Public Art due soon The call for visual artists to submit pieces for this year's Poetry in Public Art Program is quickly coming to a close. Artists must submit their 8 '/z x I I,two-dimensional works by 5 p.m. on Friday, April 30 at City Hall. All entries must be able to be digitally reproduced for display purposes. All art work must be inspired by one of the poems selected for this year's Poetry in Public Program. Poets themselves will select the piece of art to illustrate their writing, and the two pieces will be displayed together, beginning at this summer's Artsfest on June 5-6. Artists interested in participating should visit www.icgov.org/pipart to review program guidelines and select one of the winning poems. Artists may enter up to three pieces, which should be submitted to: Poetry in Public Art Project Attn: Marcia Bollinger 410 East Washington Street Iowa City, IA 52240 For more information, visit the website or contact Marcia Bollinger at 356.5237 or a-mail marcia-bollinger@iowa-city.org The Planner, 4.26. I 0 -page 8 UPCOMING MEETINGS Public Art Advisory Committee Thursday, May 6, 3:30 p.m., Lobby Conference Room, City Hall, 410 E. Washington Street Planning & Zoning Commission Thursday, May 6, 7 p.m., Emma Harvat Hall, City Hall, 410 E. Washington Street Agenda items (tentative): Moss Green: An application submitted by the Moss Green Development Corp. for a preliminary plat and a rezon- ing from Interim Development Office Research Park (ID-ORP) zone to Planned Development Overlay Office Re- search Park (OPD-ORP), Research Development Park (OPD-RDP) and Mixed Use (OPD-MU) zone for Moss Green Urban Village, an 18-lot, 171.89-acre office park and mixed use development subdivision located west of North Dodge StreetlHighway I and north of Interstate 80. Terra Verde: An application submitted by TNT Land Development LLC for rezoning from Low Density Single Family (RS-5) to Planned Development Overlay -Low Density Single Family (OPD-5) for Terra Verde, a 64-lot, 23.22 acre residential subdivision located at 2949 Rochester Avenue. Board of Adjustment Wednesday, May 12, 5:15 p.m., Emma Harvat Hall, City Hall, 410 E. Washington Street Agenda item (tentative): An application submitted by Nila Haug and Dennis Nowotny for a special exception to allow a bed and breakfast inn to operate in the Central Business Service (CB-2) zone at 51 I E. Washington Street. Historic Preservation Commission Thursday, May 13, 6 p.m., Emma Harvat Hall, City Hall, 410 E. Washington Street Housing & Community Development Commission Thursday, May 20, 6:30 p.m., Lobby Conference Room, City Hall, 410 E. Washington Street To view agendas & meeting packets for City meetings Agendas and meeting packets for all scheduled meetings are posted to the City website at least 24 hours prior to the meeting. To view information for these or other upcoming meetings, visit the City's Calendar page at www.icgov.org/defaultlapps/GEN/calendar.asp, click on the date of the meeting, and then on the name of the group that will be meeting. You will be directed to a meeting agenda with links to the meeting packet. Around town Life is beautiful in Iowa City these days, with colorful tulips and other spring flowers now in bloom. Enjoy the season - take a walk along one of the City's many trails or just around your neighborhood! WHO SHOULD YOU CONTACT? PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT General Phone: 319.356.5230 Fax: 319.356.5217 Department Web Page: http://www.icgov.org/PCD ADMINISTRATION COMMUNITY JCCOG Jeff Davidson DEVELOPMENT John Yapp Director Steve Long Executive Director 319.356.5232 Coordinator 319.356.5252 jell-davidson@iowa-city.org 319.356.5250 john-yapp@iowa-city.org Janet Dworsky Steve-long@iowa-city.org Transportation Planners: Administrative Secretary Community Brad Neumann 319.356.5230 Development Planners• 319.356.5235 Janet-dvorsky@iowa-city.org Tracy Hightshoe brad-neumann@iowa-city.org Jodi DeMeulenaere 319.356.5244 Kent Ralston Public Information Assistant tract'-hightshoe@iowa-city.org 319.356.5253 319.356.5236 Doug Ongie kent-ralston@iowa-city.org Jodi-demeulenaere@ iowa-city.org 319.356.5479 Kristopher Ackerson doug-ongie@iowa-city.org 319.356.5247 •••••••••••••••••••••••••••••••••••••••••••••• ~ David Purdy ~ kristopher-ackerson@ 3 19.356.5489 iowa-city.org URBAN david-purdy@iowa-city.org Darian Nagle-Gamm PLANNING Housing Rehabilitation 319.356.5254 Robert Miklo Specialists: darian-nagle-gamm@ Senior Planner David Powers iowa-city.org 319.356.5240 319.356.5233 Human Services bob-miklo@iowa-city.org david-powers@iowa-city.org Planning• Urban Planners: Jeff Vanatter Linda Severson Karen Howard 319.356.5128 Coordinator 319.356.525 I jell-vanatter@iowa-city.org 319.356.5242 karen-howard@iowa-city.org linda-severson@iowa-city.org Liz Osborne Christina Kuecker : Program Assistant : Historic Preservation 319.356.5246 ............................................... 3 19.356.5243 liz-Osborne@iowa-city.org N E I G H BO RH 00 D Christina-kuecker@ iowa-city.org SERVICES Sarah Walz Marcia Bollinger Board of Adjustment ECONOMIC Coordinator of 319.356.5239 DEVELOPMENT Neighborhood Services sarah-walz@iowa-city.org Wendy Ford ~ & Iowa City Public Art Program 319.356.5237 Coordinator marcia-Bollinger@iowa-city.org 3 19.356.5248 • Wendy-ford@iowa-city.org `- = R _ - _ s r o ~ n a 2 ~x ~ g 2 3, ,~ ~3 °~' 1 ~ ~ .~ ~ -~ Z ~ °~ z ~ P ~ x ~ 7 - 7. ~ ~ c _?>, Z r~' K~ W ~, - o ~ M j ~ D ~ x. 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MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... - - IP13 MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY BOARD OF SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE: APRIL 7, 2010 TABLE OF CONTENTS Alternatives and Treatments Subcommittee Report Public Information/Outreach Subcommittee Report Planning and ObLctives Timeline Facilities Subcommittee Report Novak Design Group Architect Jim Novak: Space Needs Analysis Update Letter from General Services Administration Other Funding/Grants Subcommittee Report Criminal Justice Coordinating Committee Members: Additional Comments Comments from the Public Set Next Meeting Date Page Chairperson Stutsman called the Johnson County Board of Supervisors to order in the Johnson County Health and Human Services Building, Conference Rooms 203B and 203C, at 4:30 p.m. Members present were: Pat Harney, Terrence Neuzil, Janelle Rettig, Sally Stutsman, and Rod Sullivan. Justice Center Coordinating Committee members present were: County Attorney Janet Lyness, County Sheriff Lonny Pulkrabek, Judge Doug Russell, Iowa City City Council Member Connie Champion, Bar Association Representative James McCarraghar, Citizen Representative Professor Emeritus John Stratton, Citizen Representative Bob Elliott, and Iowa City Public Library Adult Service Coordinator Kara Logsden. Absent: MECCA Director Steve Estes, Public Defender John Robertson, Consultation of Religious Communities Representative Dorothy Whiston, and Department of Corrections Supervisor Jerri Allen. Staff present: Executive Assistant Andy Johnson and Auditor's Office Recording Secretary Nancy Tomkovicz. ALTERNATIVES AND TREATMENTS SUBCOMMITTEE REPORT County Attorney Janet Lyness said she has a report from MECCA that they conducted during the third quarter, which was from January 2010 through March 2010. MECCA staff attended initial occurrences on 85 days. They had 105 assessments requested and completed 104. Treatment was recommended in 59% of those. The number of assessments that were requested during the weekends was 54, and 53 were completed. Three of those evaluations were conducted in Spanish. In specific treatment recommendations, 37 people did not have further treatment recommended, seven had further evaluation, which means that they felt there was more information that they needed to gather. This means the person may not have been completely truthful or wasn't able to give more information. Continuing care was recommended for four people, extended outpatient for 30 people, intensive outpatient for 17 people, and residential services for ten people. Lyness stated one person was referred for assessment, but did not complete the evaluation process, due to a state of intoxication at the time. MECCA staff informed him and others requiring further evaluation how to complete it at a later date, as a follow up. There were three individuals who were monolingual Spanish speakers who were met by a MECCA counselor and an interpreter. Seven of the assessments were completed at the public defender's request. These individuals were also covered under the Jail contract, expediting the client's release from jail. Ten MECCA counselors are trained to provide assessments at the Jail in order to insure daily coverage. http://www.j ohnson-county.com/auditor/min/ 100407j -min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 2 of 9 Stutsman told Lyness that she understands Lyness will be attending a meeting about alternatives. Lyness said yes. Sullivan asked if they are talking about the National Association of Counties (NACo). Lyness said yes. She said NACo is having a Jail Alternatives Conference in Pittsburgh, Pennsylvania and Sergeant John Good from the Jail and Temporary Mobile Crisis Coordinator Jessica Peckover are attending. She stated she ended up being waitlisted, but she's going to be in Pittsburgh because her father is having surgery on April 12, 2010. Lyness said she told NACo to keep her on the list, because she might be able to attend, but they don't need to provide her with a motel room. Stutsman asked if NACo is paying. Lyness said NACo is paying for the hotel. She said she thinks the conference costs $100, so they will just have to pay for transportation and food expenses. Stutsman said Mental Health/Disability Services Director Kris Artley told her about the conference on April 6, 2010 and it sounds like it will be a good conference. Lyness said there will be a teleconference. She said she doesn't know if others received the notice from NACo, but she said she'll try to send that information to the Board. It will be an hour and a half webinar. She said that will be happening within the next couple of weeks. She stated she will send that information to those who are interested in participating if they are a member of NACo. PUBLIC INFORMATION/OUTREACH SUBCOMMITTEE REPORT Planning and Objectives Timeline Bar Association Representative Jim McCarragher stated the Public Information and Outreach Subcommittee had been trying to, for the last couple of months, put together what they would like the committee to consider as a plan, with regard to the justice center. He said they would like to get this on a timetable so they can start working on a set of goals, and completing those goals, toward eventually putting it up for the public vote on a ballot. They are trying to see if they can take the plans from all the subcommittees and formulate each of those subcommittees into a working committee toward an eventual goal of placing it on a ballot. McCarragher said they put together a document that he thinks has been given out to those present at the meeting. It's titled the CJCC Justice Center Planning and Objectives, April 2010 -May 2010. It lists major points that the subcommittee is trying to complete. He said they are trying to determine space needs, create a cost and benefit analysis, hire an architect, develop a timeline and compile subcommittee reports. He said they're trying to design a PowerPoint presentation and hire a communications firm. Each of the subsequent pages goes through a segment of time. McCarragher said for each segment of time, the subcommittee has outlined what they think might be a goal for each of the subcommittees, including the Public Information and Outreach Subcommittee. He said near the end, his subcommittee will probably take the brunt of the work, because that's a time they are going to be putting the information before the public. They know they will need the assistance of all of the subcommittees in order to do that. McCarragher said they've tried to think through each of the various planning stages that they think this project would have to go through toward an eventual placement on the ballot. For each segment of time, they have outlined each committee and tried to outline some goals that the subcommittee thinks might be appropriate for each of the subcommittees, including the Public Information and Outreach Subcommittee. He said the Public Information and Outreach Subcommittee is not saying this is something all the subcommittees have to do, but rather it's something they brought together as what they think would be appropriate for each subcommittee. He said they would like each subcommittee to review this document and provide input. The importance of this document is they will want the CJCC Committee to adopt a plan like the one he is presenting. McCarragher said they would like to get the committee moving forward with a plan that would http://www.johnson-county.com/auditor/min/100407j-min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 3 of 9 actually put this on the ballot. In order to do that, McCarragher said they would like to see if they have a consensus among the people on the committee to prepare such a plan. Then, they will present it to the Board and ask the Board if they think this is a plan they think would be appropriate for them. That way, they have a gauge of everybody on the committee as to whether this project is moving forward. They will have a gauge from the Board to know if they want to move forward with this project. McCarragher said at that point they will have a plan. At the point, they would have a plan that each of the subcommittees can then begin to work on toward an eventual goal at a specific time table. McCarragher said that is the essence of this document. He said the Public Information and Outreach Subcommittee was trying to come together to try and help everybody, including themselves, in putting down some time tables. If they are serious about going forward, this is what the Public Information and Outreach Subcommittee thinks they have to do between April 2010 and an eventual ballot date to get things done. He said they're asking that the subcommittee chairman meet with the committees and go over the document presented today. He said obviously the document can be changed in some regard. By the time they get into April 2010 they would like to at least have the committee be able to say they believe this is what should be done. Then, they would take it to the Board and if they agree, then they all have a plan, that can be implemented and this project can start moving forward toward the eventual goal of being placed on a ballot for the public's consideration. Stutsman asked if McCarragher wants the subcommittees to review each of their particular areas and then come back at the next CJCC Meeting. McCarragher said he would like subcommittees to meet before the next meeting and then report back to McCarragher as to whether they believe each of the items in the document are necessary and doable. Then, by the time McCarragher attends the next CJCC Meeting, he will have all of the corrections and changes and they will hopefully have a document that can be approved by the committee for presentation to the Board. Stutsman asked the Board if that's agreeable with everybody. CJCC Member Bob Elliott told McCarragher that he really likes that plan. He said he thinks it's good to have something set, so that whenever the CJCC gets the go ahead they can push the button and they're ready to go. Stutsman said she thinks the document is pretty well spelled out and is an impressive piece of work from the Public Information and Outreach Subcommittee. She asked McCarragher if he wants committees to meet and get back to him a week before the next meeting with any changes and then the Board will go from there. McCarragher said that would be fantastic, because that would give the Public Information and Outreach Subcommittee time to redo the document and add any suggestions and make any changes. Then they can have a document that they can discuss, agree upon, and then submit to the Board. FACILITIES SUBCOMMITTEE REPORT Novak Design Group Architect Jim Novak: Space Needs Analysis Update Novak Design Group Architect Jim Novak said he has spent some time gathering a lot of information that they needed before they actually met with different department heads and members of different organizations. Subsequent to that, Novak, Novak Design Group Associate Mitch Bloomquist, and Novak Design Group Architect Gary Landhauser have interviewed most of the principles of the different departments. He said they came up with a list of all of the spaces. He said they're developing a spreadsheet on every space, including custodial closets, which will be in the new justice center. He said they have done interviews with the different department heads listing different spaces that go into their particular department. Along with that, most of those, except the courts, have been sent out to the departments to review in case there are spaces that Novak Design Group missed. He said the courts one will be sent out on April 8, 2010. Novak said one of the things a lot of people brought up is the Nevada, Iowa Justice Center. He stated he and Bloomquist are planning to tour that facility in the near future. He said Bloomquist will be http://www.johnson-county.com/auditor/min/100407j-min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 4 of 9 talking a little bit about process and how much has been completed, but they're hoping to have the initial draft completed within 30 days of April 7, 2010. He stated he'll let Bloomquist explain some of the processes that Novak Design Group is going to go through and a little bit about the interviews. Bloomquist said they completed all of the initial interviews to determine the initial list of spaces. He said from there, they are going to get those lists back to each department and division for them to review and make any amendments to the lists and return them to Novak Design Group. The next thing they want to do is inventory all of the equipment that is going to the spaces from fax machines and scanners to storage shelves and things like that. Then, they will look for an approval on the spaces and equipment so they can get the square footages down and move into creating space standards. He stated it's where they create standards for offices and conferences and there will be more complex standards in this program. They will develop those. Following that, they will develop relationship standards and develop diagrams for associate spaces and their relationships to each other. Bloomquist said after that, they are going to spend some time looking at their space study and compare it to the previous feasibility study. They will document any discrepancies or differences between the two studies and talk about those and see why they are there. They will figure out which one is closer to what is really needed and shore that up. Bloomquist said that will be followed by Novak Design Group's final report. Novak stated it's difficult to visualize these spaces without a drawing. He said that they will have a drawing of every space that is in this new building, whether it's a jail cell, a conference room, or an office. He said the principles within the building will be able to look at those spaces and know what's in there and know that it's the right size. He said if they need filing, file cabinets will be shown in that space, and so will desks. It will differentiate between cubicles and actual closed offices. Every one of those things will be specifically identified. He said based on that, once they get those spaces, they will be able to actually put together the total square footage of the building and a cost estimate. Neuzil said he's curious about utilization of existing space and how that would be interpreted. Novak said they are definitely going to do that. He said he thinks Facilities Director David Kempf is giving Novak Design Group some existing drawings of the Courthouse and they want to put those on AutoCad, so that they can manipulate those plans and find out what. different departments may be able to use and how that building will be used in conjunction with this. Novak said they're going to do the same thing with the existing Jail and see if there is a possible use for that. He said everything Novak Design Group does will include those location relationships. For instance, they get to the County Attorney's Office and they'll have a certain number of square feet. He said it's amazing how that program will suggest where that space should be. He said they're looking at a single point of entry for the public and a lot of information is being gathered about separation of, for instance, the jail population versus the public. He said they don't want a mix in a building like this of the juries and those individuals who are in jail. He said they will be describing the jury rooms, exactly what they will look like and how many people they will seat and what equipment goes in there, for instance a restroom, a microwave, and a place for bringing in food. Neuzil said the Board is receiving emails and suggestions from other people. He said he knows the court system had talked a little bit about potentially using the third floor of the Health and Human Services Building (HHS) in the interim to deal with space and things of that nature. He said he didn't know whether Novak was looking at other resources besides the existing Courthouse, potentially the existing Jail, if there could be a reuse of that, or potentially the third floor of HHS. Novak said yes. He said when they do this they will have total square footages for each area of the building, including the Sheriff, the Jail, and the Courts. Novak said every one of those will have the square footages that are required for those particular uses and it may become very obvious where they should go. He said he http://www.johnson-county.com/auditor/min/100407j-min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 5 of 9 doesn't think they want to dismiss anything as far as areas that are available off of the campus. County Sheriff Lonny Pulkrabek said Novak's document states he walked through the County Assessor's Office space with Lyness. He asked Novak if he is referring to something else. Bloomquist stated that was a mistake and it should read County Attorney's Office space with Lyness. Rettig stated it is located on page two of the document as well. Elliott said he's surprised Neuzil is receiving suggestions from other people. He said that is rather odd. Novak said anytime someone wants to forward suggestions to Novak, to please do so. Neuzil said the reason he brings that up is he is hoping that eventually they will come up with different cost scenarios. He said he thinks where the failure of Durrant took place was that it just incorporated every wish and said here's what they need to build. They didn't understand that some of the things that Durrant was building in might be a 30 year fix and the County might not be able to afford a 30 year fix. Novak said if the comments that come from the public could be forwarded to Novak Design Group, they will keep a file on those, because those will be very helpful when they are putting together marketing materials and promoting this project. He said it's not just always preaching to the choir. He said Novak Design Group wants to know when somebody has brought up an idea and if it doesn't work, then they need to explain why it doesn't work. If it does work, he said they should show why it can or can't be incorporated because of dollars. He repeated that any idea, no matter how crazy it might seem, should be forwarded to Novak Design Group so they at least know that stuff is out there and that people are talking about it. Neuzil said it was a fair question regarding the existence of 25,000 feet on the third floor of HHS and why they need to build an additiona125,000 square feet elsewhere. He said that is the kind of question the Board gets all of the time. Bloomquist said after speaking with Pulkrabek, Lyness, and Judge Doug Russell there are relationships and efficiencies in those relationships that will answer a lot of questions as to where A, B, and C go. They are backed by extremely influential reasons. It's not just because they want it in a certain place. Novak said the point he was making is that if they can gather all of that information and at least be able to give the Board the answer why it was or was not adapted into the plan they will have an answer for people when they ask a question a second time. Stutsman asked Novak if he has an email address. Novak said yes. His email is novak(a,novakdesig_ngroup.com. Novak said somewhere they should be gathering all of that information, because eventually they will be having public meetings and that same question will probably come up and they need to have an answer for it. Stutsman said that's a good point. Stutsman asked Novak if the plan is that he will have this completed by the Board's next meeting. Sullivan asked if that is scheduled for May 5, 2010. Stutsman said she doesn't know. Sullivan said if for whatever reason Novak thinks he's going to miss that deadline by a couple of days to let the Board know because they could always discuss delaying the meeting by a week. He said he thinks it would certainly be worth it to have a completed report. Novak said this will be the initial report, but he's sure his company will be making changes to that after the Board reviews it. He asked if the meeting is scheduled for May 5, 2010. Sullivan said yes; they are meeting on the first Wednesday of each month. Neuzil asked if Novak is looking into space needs and parking. Novak said yes. He said they will want to get the parking requirements for the new facility. They won't have a sight line for this, since that will be the next step, but they want to show the Board based on the size of the building and what the requirements are for parking so they have a parking requirement and then also a cost estimate of that. Neuzil thanked Novak. http://www.johnson-county.com/auditor/min/100407j-min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 6 of 9 Letter from General Services Administration Harney stated it has been back and forth. He stated he has had several contacts with the General Services Administration (GSA). Included in the Board's packet is a copy of the most recent letter. He said he had talked to the GSA by telephone previous to this letter. He said the GSA's comment to the letter the Board had sent them was the fact that they have no guidelines pertaining to following a policy on shared space. It is strictly excess property or property for trade. They have never had anything that they've done as far as shared space. He said the GSA said the particular property lot in question is one they feel they need in the future and they're not necessarily willing to give that up. Harney said in the letter, contrary to what the GSA had said, they are asking more questions about how that would work. He said the GSA is asking the Board some particular questions in the letter that would almost lead the Board to believe that the GSA is having second thoughts about that. He said the GSA told him originally that it would take a legislative change for them to do anything other than trade or sell the excess property. He said he's tried to call the gentleman back who sent the Board the letter from Kansas City, but he is out of town until April 12, 2010. He stated he will try and get a hold of him on April 12, 2010 and see what the GSA's thoughts are on the questions in the letter. He said he thinks the Facilities Subcommittee will meet and review the letter and try to come up with some ideas and perhaps draft another letter back to the GSA, if that's what they're looking for. They will try and address the GSA's needs. Neuzil said he is actually encouraged by the letter. He said it gets everyone talking again, which he thinks is a positive thing. If the GSA is looking at space for space and the County has the ability to potentially close off Harrison Street, or things of that nature, they may be able to work out some kind of arrangement so they take a portion of parking on one part and then create parking in another section. He said where they wouldn't necessarily have to acquire the GSA lot, they could just acquire additional space for future expansion or wherever a justice center could go. He said they could see some potential there. Pulkrabek said they may not have that expense of having to build a ramp. He said all along on all of the different plans when they're talking about a ramp the number he has heard is $3 million. If the County can get by for awhile without having to spend $3 million, Pulkrabek thinks that would be beneficial. Sullivan said he wants to encourage once again, that he thinks all of the County's correspondence with GSA should be copied to the offices of Senator Charles Grassley, Senator Tom Harkin, and Representative Dave Loebsack. He said he thinks the County should do that as a regular course of business because those people are willing and able to help the County. Harney said the one area in this that concerns him is the fact that the GSA is asking for a rendering of the County's plans. He said the Board doesn't know where it's going to be, how it's going to sit, and what it's going to look like, unless Novak can provide the Board with something. Neuzil said he thinks they probably need a general overview of whether the County will need to have a particular piece of that property now, or could it wait ten years. He said he thinks it's more of a concept, because they're not going to have drawings. Stutsman agreed and said they won't have drawings for awhile. Lyness said they could send the GSA something back that shows where Harrison Street is, if they are going to get Harrison Street and where they could potentially construct what property they already own, including the three houses, where the Jail is in connection with that. It would give the GSA an idea. She said they could place it in one of those places behind the Courthouse and give the GSA an idea at least. She said they may not have a specific one, but they could at least see what areas they are looking at. She said that's at least something to give the GSA. Neuzil said if they took away 60 of the GSA's parking spaces on one row, could the County create 60 parking spaces somewhere else. He said that's http://www.johnson-county.com/auditor/min/100407j-min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 7 of 9 where he was encouraged by the GSA's potential willingness to trade. Stutsman asked if the ramps that the City is building are a possibility to include. Harney said that's what he wants to talk about with the man who sent the Board the letter. He said they've talked about that, but the GSA needs to know if it's going to be temporary or permanent parking for them. The GSA needs to know if the County is going to lease it, who is going to maintain it, and who is going to pay for the maintenance of the parking ramp if they do have that. He said the Board needs to decide if they are going to try and give the GSA a certain amount of space. Harney said the GSA's concern in the letter is for the future, because they're going to need space and just renting a ramp isn't going to meet what they need. He said they need more details and a more solid plan before the GSA can move forward. Harney said he thinks the Sabin Building is probably the best bet, if the County can still get its hands on that and make a trade and can move forward from there. He stated he had some discussions with the school district and they told him the University of Iowa is very interested in that property. Sullivan said the GSA must, surely in more urban areas, rent in ramps in Chicago and Los Angeles. He said he doesn't think this is uncharted territory. Harney said he thinks the issue is it's the GSA's property now. Sullivan said having someone else pay for it might be different. Stutsman said keeping it where it's at would certainly be the route of least resistance. She said she can see where the GSA is coming from and wanting all of the answers to their questions. She said she guesses all they can do is continue to correspond and see where they go from here. Sullivan asked if the letter from the GSA asked if the Board could meet. Lyness said this might be a good time to meet with the GSA and generally show them what the plans are and explain the County doesn't have something specific. Harney said they can suggest that. Sullivan said he thought the letter actually encouraged a meeting. Lyness stated she doesn't remember exactly. Rettig said she remembers when the Board met with the congressional staff members that whatever the technical name of the act of 1959 is, is that they can't dispose of property if they ever have a foreseeable interest in it. She said the idea that the GSA would sell the County that property and then rent back from the County will probably not work. Rettig said it would have to be some sort of exchange. An example would be the County receives the GSA, property and they receive use of the third floor of a ramp. She said that law pretty much precludes the GSA from disposing of any property. Stutsman said that is what basically happened with the Armory Building. Harney said if the GSA were to sell the property outright they have to go through the process that takes a considerable amount of time and is dispersed through Texas, where they take bids on it and so forth. Low rent housing and things like that take priority over anything else. Elliott said if and when the Board has the opportunity to meet with GSA he would think it would be very valuable to be able to at least have a preliminary final on the square footage that the Board is anticipating. That way they can tell GSA that they have done a lot of work, a lot of surveying, and a lot of communicating, and at this point they are looking at a certain number of square footage within this three, five, or six block area. Harney said the name Mr. Rothmeyer is new to him, so he hopes the Board can get some questions answered through him. He said he doesn't know where Rothmeyer stands in the line of authority. Rettig said she thinks Elliott is right. She said they're 60 days away from even having a very rough plan of square footage and parking needs. She said it's almost like the Board needs to thank the GSA for the letter and inform them the Board will be back in touch with them in 60 days. The Board doesn't have enough information to answer GSA's questions. Lyness said now it might be a good time to ask for a meeting with GSA. Iowa City Public Library Adult Service Coordinator Kara Logsden said they did ask for a meeting before. Harney said they haven't met, because he was planning on doing that this week, but Kempf was gone and they will schedule a Facilities Subcommittee meeting once he returns. http://www. j ohnson-county.com/auditor/min/ 100407j -min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 8 of 9 Other Pulkrabek said he was curious if anyone has received other correspondence from the property owners on South Capitol Street. Lyness said she has not talked to them, but she has heard from someone from Ledermans, and she has to get in touch with them. Neuzil asked Executive Assistant Andy Johnson where they are in the process of the Board's bonding and things of that nature. Johnson said the bonding has been incorporated into the FY11 budget, so that money will start to be collected then. Neuzil said he wanted to let the CJCC know that the Board, in its budget for FY11, did identify $1 million that could be used toward the purchasing of additional homes across the street from the Jail. FUNDING/GRANTS SUBCOMMITTEE REPORT Sullivan stated the Funding and Grants Subcommittee has not met in some time, so there is no report. CRIMINAL JUSTICE COORDINATING COMMITTEE MEMBERS: ADDITIONAL COMMENTS Rettig directed the Board to the last page of the handout from McCarragher, which reads create a public opinion poll on architect options and develop potential ballot language. She said she thinks public opinion polls should be conducted by anon-governmental body. She said she would urge the cooperating partners within the Bar Association to consider that option. Pulkrabek said he thinks McCarragher is going to try to meet with the Supervisors individually and see what their thoughts are on that whole process. He stated they just discussed that recently at a meeting. Neuzil said the Board talked a little bit about whether they are going to use a communications firm that would actually help the Board in that process. He stated it would be similar to what other counties have done. He said he doesn't think anybody is trying to reinvent the wheel. COMMENTS FROM THE PUBLIC Jail Administrator Dave Wagner stated he came across a document the other day when he was preparing for the Novak Design Group tour. He said he thought it was important to share it with the CJCC. He stated it's an inmate population projection that was completed by CSG, a consulting group, on April 7, 1999. He said it's an interesting document to look at, because CSG projected that by the year 2008, the Jail would need 172 beds for the County's Jail needs. He said he wants to give the Board a run down of where they are at on April 7, 2010. On April 7, 2010 the Jail was responsible for 177 prisoners. He said it seems to him that forecast from 11 years ago was fairly accurate. He said it looks like CSG projected the additional need of 31 beds every five years. He said the way he looks at it, the Jail may need 300 beds in 20 years if that projection holds true. Rettig asked Wagner if the document is part of a larger document. Wagner replied it was part of a five page document. He stated CSG included charts and graphs of how they came up with the estimation. He told the Board they could see that CSG had what they considered to be a low trend from 1981 to 1998. It spiked in approximately 1993 and there was more of an aggressive upward trend. He said CSG charted the high trend, the low trend, and used their estimates based on the midpoint of that. That's how CSG came up with their estimate for the number of beds. Harney said that's surprising, because he just found this last week going through some old files. Neuzil stated he's never seen the document before. Stutsman said it's interesting that the estimate is right on track. http://www.johnson-county.com/auditor/min/100407j-min.htm 5/3/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 9 of 9 SET NEXT MEETING DATE Pulkrabek and Lyness said they have potential conflicts with the May 5, 2010 meeting date. Committee members discussed alternative meeting dates and Stutsman announced the next CJCC Meeting is now scheduled for May 14, 2010 at 4:00 p.m. Adjourned at 5:12 p.m. Attest: Tom Slockett, Auditor By Nancy Tomkovicz, Recording Secretary http://www. j ohnson-county.com/auditor/min/ 100407j -min.htm 5/3/2010 IP14 Airport Commission April 15, 2010 MINUTES IOWA CITY AIRPORT COMMISSION APRIL 15, 2010 - 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Janelle Rettig, Steve Crane Members Absent: Minnetta Gardinier, Greg Farris Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson Others Present: Matt Wolford, Toby Myers, David Hughes PRELIMINARY RECOMMENDATIONS TO COUNCIL: Ito become effective only after separate Council action): None CALL TO ORDER: Chairperson Horan called the meeting to order at 6:05 P.M. FY11-15 STRATEGIC PLAN: a. Consider a resolution adopting FY2011-2015 Strategic Plan -Jeff Davidson noted that they are ready to consider adopting the FY11-15 Strategic Plan. He quickly highlighted the revisions from the last meeting. He noted that Horan has some photographs to add to the plan. Davidson added that the April 27 City Council formal meeting is when the Strategic Plan will be presented to the Council. Rettig moved that Resolution #A10-03 adopting the FY2011-2015 Airport Strategic Plan be considered for approval. Seconded by Crane. Motion carried 3-0. Gardinier and Farris absent. APPROVAL OF MEETING MINUTES: The minutes of the March 18, 2010, Airport Commission meeting were reviewed. Rettig moved to approve the minutes of the March 18, 2010, Airport Commission meeting as presented. Seconded by Crane. Motion carried 3-0. Gardinier and Farris absent. PUBLIC DISCUSSION: None. 2 Airport Commission April 15, 2010 ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park -Tharp noted that the offer and counter-offer on lot #10 have lapsed. Dulek then provided some background information on the offer and counter-offer, noting that she had not heard back from the broker on this deal by the 5:00 PM deadline. Members then gave new Member Crane some background information on Aviation Commerce Park. Rettig moved to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Crane seconded the motion. Motion carried 3-0. Gardinier and Farris absent. The Commission went into Executive Session at 6:19 PM and resumed open session at 6:23 PM. b. FAA/IDOT Projects - AECOM i. Runway 7/25 & 12/30 -Hughes addressed the Commission, stating that they are finishing up seeding and grading, and some miscellaneous clean-up items. Rettig asked about the pavement markings and how they fared. Hughes noted that one area had problems -the taxilane in the south T-hangars. They will be repainting this section. ii. Obstruction Mitigation -Hughes noted that they are still back and forth on this with paperwork on the United hangar. They have talked to the FAA and there are still two items outstanding. Hughes will get some information to Dulek for a possible letter and follow-up. iii. 2010 Pavement Rehab -Hughes stated that they finally have an agreement for review. He will get this to the Commission soon for their review. c. Building H -University of Iowa Hangar Expansion -Tharp noted that there is some seed work yet to finish up here, and then they will be ready to close it up. Rettig moved to authorize the Chair to sign a release to AECOM Technical Services (fka Earth Tech) for obligations on Building H. Crane seconded the motion. Motion carried 3-0. Gardinier and Farris absent. d. 2011 Air Race Classic -Tharp stated that he does not have any further info on this at this time. Horan explained to Crane what this event is, noting that the Iowa City Airport will be the 'launch' site for 2011. e. Corporate Hangar "L" -Tharp stated that there is aviation funding at the State that is being looked into. He further noted that they have received a couple of estimates on different building sizes, one being 100 by 100, and the other an 80 by 80. For Airport Commission April 15, 2010 grant purposes they are looking at both sizes, with the 100 by 100 having project costs of about $870,000, and the 80 by 80 having project costs of about $695,000. Tharp responded to Members' questions, further explaining how they would like to proceed with this project. Members discussed in further detail how this project might get funded, with Tharp explaining how the aviation grants might be utilized with the matching funds from the City. The discussion turned to building a set of T-hangars versus an 80 by 80 corporate hangar. f. Airport Operations; Strategic Plan Implementation; Budget; Management - Horan stated that he is very happy with the Strategic Plan that has been created. Rettig briefly gave Crane an overview of the Airport's budget. She questioned a couple line items, and Tharp stated that he will look into these further. Tharp noted that he is still working with the Public Works department to get the asphalt work done. He received an estimate that was higher than expected, and is awaiting revisions on this. g. FBO /Iowa Flight Training /Whirlybird Reports -Toby Michaels with Jet Air introduced Matt Wolford, Phillip's brother, adding that he will be coming to Iowa City full time in May. Michaels noted that the Jet Air crew has been working on getting everything in shape for the spring season. Michaels stated that they have acquired another'ambulance sled' and that things have been picking up for them. Charter flights have increased, according to Michaels, but they are still trying to make up for the past two years. Wolford then spoke to Members, noting that he graduates in May from Western Illinois University and will be moving to Iowa City. He added that in addition to increasing fuel sales he also plans to work on sales and marketing for Jet Air. He shared a flyer with Members, noting an open house on May 22nd being held by Jet Air. There will be various seminars held, as well as helicopter and airplane rides. Michaels then spoke about the growing air ambulance service and some of the partnering he is doing with this. Tharp added that Whirlybirds has been doing more advertising. h. Subcommittees' Reports -Horan noted that there is a list of subcommittees in the packet this week. He briefly explained the various subcommittees to Crane. Tharp noted that he is working with Document Services downtown on getting display information set up for the viewing area. Rettig stated that it would be nice to have a completed viewing area by 2011, in time for the Air Race Classic. Commission Members' Reports -Rettig noted that unless they have a special meeting, this will be her last Commission meeting. She noted the accomplishments they have made as a Commission and stated that she believes the Airport's future is sound. She thanked everyone for the time they have served together. Horan noted that Rettig has been a great addition to the Commission, and he thanked her for her service. Crane introduced himself and noted that he served on the Housing and Community Development Commission for four years. j. Staff Reports -Tharp stated that the Iowa Aviation Conference is next week, Wednesday and Thursday. Crane will be attending the first day of the conference with Tharp. SET NEXT REGULAR MEETING: 4 Airport Commission April 15, 2010 The next regular meeting is set for Thursday, May 20, 2010, at 6:00 P. M. at the Airport Terminal building. ADJOURN: Rettig moved to adjourn the meeting at 7:20 P.M. Crane seconded the motion. The motion carried 3-0, Gardinier and Farris absent. Airport Commission April 15, 2010 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2010 TERM 1/21 2/18 3/18 4/15 NAME EXP. Greg Farris 3/1/13 X X X O/E Minnetta Gardinier 3/1/15 X X X O/E Howard Horan 3/1 /14 X X X X Janelle Rettig 3/1 /12 X X X X Steve Crane 3/1/14 --- --- --- X NAME TERM EXP. Greg Farris 3/1/13 Minnetta Gardinier 3/1/15 Howard Horan 3/1/14 Janelle Rettig 3/1 /12 Steve Crane 3/1 /14 KEY: X = Present 0 = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member IP15 Airport Commission April 29, 2010 MINUTES PRELIMINARY IOWA CITY AIRPORT COMMISSION APRIL 29, 2010 - 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Minnetta Gardinier, Greg Farris, Steve Crane Members Absent: Janelle Rettig Staff Present: Sue Dulek, Michael Tharp Others Present: Van Miller, Randy Hartwig RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Recommend Council Accepts Purchase Offer of Lot #10 in Aviation Commerce Park by Van Meter Industrial, Inc. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:01 P.M. ITEMS FOR DISCUSSION/ACTION: Consider a Motion recommending sale of Lot #10 in Aviation Commerce Park -Miller gave an update to Members on the negotiations for Lot #10. Gardinier asked about Miller's impression of the current market and the impact of accepting less than the asking price on the land. Miller responded and stated that he felt this offer was within the market value of land in the area. Horan commented that when this land was being priced and marketed was when the real estate bubble had been forming and pushing values up. Gardinier asked why the buyer didn't move to Lot #6, to which Miller responded. Miller stated that during the negotiations, that there was a request from the City that the buyer consider lot #6 in lieu of #10. Miller stated that the buyer had looked at lot #6, but due to its configuration wanted to stay with Lot #10. Members discussed the offer amount versus if there was a better offer amount that they could get. Crane responded that based on his knowledge the offer was as good as they were going to get from this entity. Members responded they hope the buyer's intentions of creating additional employment would turn into reality. Farris moved to recommend to council to accept the offer on Lot #10 in Aviation Commerce Park. Gardinier seconded the motion. Motion carried 4-0, Rettig Absent. FY2011 State Aviation Grant Application -Tharp recalled the conversation from the previous meeting and that after discussions with Jet Air, that construction of a large bay storage hangar at this time wasn't feasible. He noted that following that he discussed with the engineers, the possibility of constructing several smaller hangars that would be large enough to house large twin aircraft such as the King Air model, or Citation jet models. Tharp noted that he had been 2 Airport Commission April 29, 2010 able to contact some groups on the hangar waiting list and had been able to get tentative commitments to the hangar designs. Horan asked about the configuration of the hangars with north facing doors. Tharp responded that while that isn't ideal, the configuration would also potentially allow for parking and access on the south side. Tharp noted that they have a north facing hangar now in building K that they have been able to manage. Gardinier asked about the number of small aircraft that could fit into these, and Tharp responded that there could be 2 aircraft per hangar if they were single engine aircraft. Farris asked about the grant and what they would be applying for. Tharp discussed the funding numbers with Members which would include funds from the Lot #10 sale. Tharp discussed having a good relationship with the state and that the State has worked with the airport in the past about not being able to fund a project to the asking levels, and asking if the airport can reshape the project to fit the available funds. Tharp discussed the overall funding amounts of the project and gave members a breakdown of funding sources. Tharp discussed the features of the grants and that he would recommend that these hangars be treated more like the corporate type hangars on the field rather than the T- hangars. Tharp also stated that they would need to hold a more detailed discussion about amenities once the full amount of available money was known. Tharp gave members a brief update on recent T-hangar turnovers. Gardinier asked about the layout of the "L" shape and asked if there could be 5 in line, and if that would impact the construction costs. Farris stated that he felt they should go forward with the grant process based on Tharp's recommendation. Farris moved the Airport Commission submit the FY2011 State Aviation Grant, based on Tharp's recommendation. Seconded by Gardinier. Motion carried 4-0, Rettig Absent Crane asked about when the Airport Commission would know if they were going to get a grant or not. Tharp discussed the schedule for the grant awards and noted that in June the state program is presented to the state Transportation Commission at which time they'll know if they've been recommended for a grant. ADJOURN: Farris moved to adjourn the meeting at 6:36 P.M. Crane seconded the motion. The motion carried 4-0, Rettig Absent. CHAIRPERSON DATE Airport Commission April 29, 2010 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2010 TERM 1/21 2/18 3/18 4/15 4/29 NAME EXP. Greg Farris 3/1/13 X X X O/E X Minnetta Gardinier 3/1/15 X X X O/E X Howard Horan 3/1 /14 X X X X X Janelle Rettig 3/1 /12 X X X X O/E Steve Crane 3/1 /14 --- --- --- X X NAME TERM EXP. Greg Farris 3/1/13 Minnetta Gardinier 3/1/15 Howard Horan 3/1/14 Janelle Rettig 3/1/12 Steve Crane 3/1/14 KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member MINUTES HUMAN RIGHTS COMMISSION April 20, 2010 -18:00 LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY U5-U6-~ U' ~p16 Members Present: Dell Briggs, Fernando Mena-Carrasco, Wangui Gathua, Howard Cowen, Connie Cuttell, Yolanda Spears, Martha Lubaroff. Members Absent: Dianne Day, Corey Stoglin. Staff Present: Stefanie Bowers. Others Present: James Eaves-Johnson, Paul Seeman. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER Chair Briggs called the meeting to order at 6:04 p.m. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Seeman introduced himself. Eaves-Johnson objected to the Mark Braverman program the Commission is co-sponsoring. Eaves-Johnson believes that Mark Braverman is hostile to Jews and to Israel. In addition, he feels that Commission sponsorship of Mark Braverman contravenes the purpose of the Commission. He further feels that Mark Braverman is opposed to interfaith, progressive Jews and uses stereotypes in his description of Jews. CONSIDERATION OF THE MINUTES OF THE February 16, 2010 MEETING: Lubaroff, moved to approve. Cuttell seconded. The motion passed 6-0. (Cowen not present for vote). SPEAKER'S BUREAU After discussing the time commitment and training component to this program. Commissioner's requested for this matter to be placed on the May agenda. UI CENTER FOR HUMAN RIGHTS BOARD MEETING Briggs will attend the meeting scheduled for April 30 for Stoglin who has a conflict that day. SUBCOMMITTEE UPDATES Cuttell reported on a program Day is working on that will look at immigration. Spears, Lubaroff, and Mena- Carrasco are working on a program about school violence. Briggs, Stoglin and Cowen have arranged for a program with the National Association for Civilian Oversight of Law Enforcement. UNDERSTANDING FAIR HOUSING Cuttell and Lubaroff both reported that the trainings were well attended and provided the attendees with good information. YOUTH AWARDS Commissioners and staff went over the duties and responsibilities for the Youth Awards. Spears will do the introductions and Cuttell will read the names. Mena-Carrasco will assist students off the stage. Other Commissioners will assist with seating and the program overall. REPORTS OF COMMISSIONERS Gathua reported that an article appeared in the Social Studies Quarterly Newsletter re: an immigration program the Commission co-sponsored back in January. Human Rights Commission April 20, 2010 Page 2 of 3 ADJOURNMENT Lubaroff moved to adjourn. Cuttell seconded. The motion passed 7-0 at 18:45. Human Rights Commission April 20, 2010 Page 3 of 3 Human Rights Commission ATTENDANCE RECORD 2010 Meetin Date NAME TERM EXP. 1/19 2/16 3/16 4/20 5/18 6/15 7/20 8/17 9/21 10/19 11/16 12/21 Dell Briggs 1/1/11 X X O/E X Yolanda Spears 1/1/11 X O/E X X Corey Stoglin 1/1/11 O/E O/E X O/E Dianne Day 1/1/12 X X X O/E Wangui Gathua 1/1/12 X O/E O/E X Martha Lubaroff 1/1/12 X X X X Howard Cowen 1/1/13 X X X X Constance Goeb- Cuttell 1/1/13 X O/E X X Fernando Mena- Carrasco 1/1/13 X X O/E X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting/No Quorum R =Resigned - = Not a Member IP17 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION APRIL 12, 2010 - 6:00 PM -INFORMAL LOBBY CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Ann Freerks, Elizabeth Koppes, Wally Plahutnik, Charlie Eastham, Josh Busard, Tim Weitzel MEMBERS ABSENT: Michelle Payne STAFF PRESENT: Bob Miklo, Karen Howard OTHERS PRESENT: None CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chairperson Ann Freerks. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. DEVELOPMENT/REZONING ITEM: REZ10-00004/SUB10-00005: Discussion of an application submitted by the Moss Green Development Corporation for a preliminary plat and a rezoning from Interim Development Office Research Park (ID-ORP) zone to a Planned Development Overlay Office Research Park (OPD-ORP) zone for approximately 60.32 acres, Research Development Park (OPD- RDP) zone for approximately 56.48 acres, and Mixed Use (OPD-MU) zone for approximately 24.49 acres, for Moss Green Urban Village, an approximately 235.00-acre office park and mixed use development subdivision located west of North Dodge Street/Highway 1 and north of Interstate 80. Howard said staff is impressed with the most recent development plan, as it has things more fleshed out than it had previously. Howard said that corrections have been made to some errors that were present in the last version, though the delineation of the wetlands is still not completed. Howard said that the only wetland that has been identified is not in the current rezoning proposal, and it appears that the plans have successfully avoided disturbing it. Howard noted that it may ultimately be necessary for the developer to get a permit from the Army Corp of Engineers before breaking ground, depending on how the analysis of the wetland area. Howard said the bottom line is that staff is pretty comfortable recommending the rezoning at this point. She noted that the plan has so much green space set aside that it is unlikely the plans would need to be altered for wetland mitigation. Howard said that the developer had complied with the request to add the floodplain elevations to the sensitive areas map. Eastham asked if the floodplain could simply be put on a separate map and Miklo said it would be most useful to have it on the same map in order to see if there Planning and Zoning Commission April 12, 2010 -Informal Page 2 of 4 are conflicts with construction activity. Miklo said that for the most part only Oakdale Boulevard is in the floodplain, which appears to be unavoidable. Howard said the roadway appears to be above the 500-year floodplain. Eastham said he personally would like to see the roadways built at 500-years plus one foot. He said that he was concerned that the intersection of Moss Place and Oakdale Boulevard may have buildings in the 500-year floodplain. Miklo said that if the Commission wished to require all construction to be one foot above the 500 year floodplain that could be accomplished through a CZA. Weitzel asked if anyone knew the flood history of the area. Plahutnik said his experience is that floods come up rapidly and dissipate rapidly in that area. Eastham said that small watersheds can actually be more dangerous because floods come up so rapidly. Miklo said that the Rapid Creek floodplain is fairly large, at 28 square miles. Howard said that a number of modifications to the underlying zoning standards had been requested for the planned development portion of the project. Howard said that these requests had been largely dimensional in nature. Howard said that the developer has requested uses allowed in the Commercial Office zones be allowed in the Mixed Use zone. She said there is a great deal of overlap in the two zones, but there are some differences. Howard said she was not sure the developers were fully aware of some of the size limitations in these zones, and felt that some of these could pose problems for a development of that scale down the road. Because of this, staff intends to discuss the matter with the developer prior to the formal meeting. There was discussion about the concept plan as a general guide for the development, and what exactly was meant by the idea of "compliance" with that concept plan. Howard explained that if details were shifted that did not affect the overall vision of the plan, leeway was generally granted. She said this is particularly important in this case as the developer did not yet know who and what would actually be locating their businesses in the development. Greenwood Hektoen asked if the Commission wished to clarify how much compliance with the concept plan would be required: "general" or "substantial." Freerks said that because the development will be a long-term one she favored substantial compliance. Miklo said he was concerned that there was not enough detail on the plan to make substantial compliance realistic. Greenwood Hektoen suggested the Commission could require substantial compliance for specific elements they wished to see. Plahutnik said that if the developer complies with its vision statement then the Commission will get what it wants. Howard noted that the underlying zoning will always apply. There was general discussion about what specific details the Commission would wish to see included in the final development that appear on the concept plan, in comparison to what is required by the underlying codes. No conclusion was reached about "general" versus "substantial" compliance with specific features of the site plan. Freerks asked that the Commission address that issue at the formal meeting. Plahutnik said he understood the City's hesitation to take on the street design proposed for Moss Place given its somewhat experimental nature. However, he pointed out that the idea behind this development was to generate tax dollars and it seemed somewhat unfair to generate tax revenues from these businesses while refusing to plow and maintain the street upon which they are located. He asked if Public Works was open to more talks on this subject. Howard explained that the overall problem is that the maintenance plan for the streets and the division of what would be private and what would be public became so complex that the applicant's engineer suggested the street be private. Howard said that the developer had originally requested wider streets throughout but that staff had suggested narrowing the streets through the Mixed Use zone to lend the urban feel which Planning and Zoning Commission April 12, 2010 -Informal Page 3 of 4 the developer was seeking. The developer will be working with Pearson on the pedestrian easement to put bollards on the path to deter illegal driving on it. Howard said that staff suggests the developer is granted credit for their on-street parking spaces since they are attempting to reduce their footprint. Staff suggests that if the Commission is concerned about the residential/commercial ratio in the Mixed Use zone, then they may want to adopt staff's recommendations for 90% commercial and no more than 10% residential on the ground floor, and a prohibition on detached single family units. Howard said that percentages can be very tricky given that the actual developer for the area is still an unknown. Howard said that the Commission can also simply prohibit residential on the first floor. Miklo noted that the developer does anticipate the market for live/work units. Howard said the preliminary plat is still being reviewed by the City Engineer. She said that if the plat is not ready by the formal meeting, staff recommends deferring the plat and making a recommendation to the City Council on the planned development overlay zoning with the plat following at the next meeting if the issues have been resolved. Plahutnik asked if it was possible for the developer not to stub sanitary sewer up to the Johnson County Heritage Trust property since the Trust's aim is to preserve that property. Miklo said the concern with that may be that there may be a property beyond the conservation area that would need sewer service. Miklo said that the difficulty is that the City is somewhat flying blind because there is no plan for farther north at this point. Plahutnik asked if the subject should be brought up at the formal meeting. Greenwood Hektoen said she would look into whether the requirement can be waived or not. Freerks asked staff to look into other alternatives as well. Howard noted that the northern portion of the property is not being rezoned at this time so there will be an opportunity to look at this question more closely in the future. Howard asked if there were any questions on the recommendations. Eastham asked where the concept plan was referred to in the recommendations, and Howard said it was the first bullet point. Discussion resumed as to whether the word "general" should be inserted. Howard noted that the plan will go back before a public process prior to development. Freerks asked for alternative wording regarding the residential percentages in the Mixed Use zone. Eastham asked for wording to be proposed for the 500-year floodplain to be used rather than the 100- yearfloodplain. Howard said she would like to discuss some of these issues with the applicant. Freerks requested that Howard relay the outcome of those discussions to the Commission prior to the meeting if possible. Howard said that the developer would like to see the process move forward for marketing reasons. She said that the modifications she had suggested for the Mixed Use zone are above and beyond what the developer may have considered and would benefit the developer to adopt. Greenwood Hektoen reminded the Commission that they would again have the opportunity to vet the plan. Howard said that one way of looking at this is that while the developer would be getting "extras" through the planned development process, they are also giving many "extras" in terms of amenities and green space, and therefore the Commission must decide if it is worth it to place additional restrictions that would place additional limits to the underlying zoning. Howard noted that the developer is reserving 80% of the green space and is only required to reserve 20%. Howard said there would need to be a public reason to impose another standard. Freerks said that because this will be a long-term development, it is important that the overall vision is retained. Howard pointed out that the underlying zoning requirements will still be in place. ADJOURNMENT: The meeting was adjourned at 6:53 p.m. Z O N ~_ 0 V Z Z N Z a Z_ Z Z a J a D 0 (~ U z W ~ W W V c ~ ZN Q a ~ D ~ Z O W W H H a x x x x x x o M ~ X X X X X X ~ N x x x x x x x r N X X X X X X x ~ W ~ ~ ~ M N O O M ~ ~ 0 ~ 0 ~ 0 ~ 0 ~ 0 ~ 0 ~ 0 W W ~ ~- m ~ J a J 2 a = Z ~ ~ cn V z a = ~ ~ W V Y ~ ~ Q Y ~ H J a' 2 p ~ y W LL I ~ W W a i- w a z = ~ ~ cn ~n w a >- a - W a z ~ m a w m w O Y Q a ~ a ~ ~ X X X X ~ X X M X X X X O X ~ N X X X X X X ~ ~ W ~ ~ M N O O M w G. ~X ~ ~n o ~ ~n o ~ ~n o ~ ~n o ~ ~n o ~ ~n 0 ~ ~n 0 W W ~ W ~ a 2 J Q W m J J a = Z W ~ o ~ Z a W ~ Y ~ p Q Y Vj ~ ~ -~ ~ W W W W a _ ~ ~ w a z ~ = ~ ~ a cn ~ cn a w m o- O ~ a a ~ - W z m w w Y a a ~ Z W W O Z E 0 a~°i ~ O ~ Z ~ X ~~ c ~~ ~~~~co ~ ~ Q Z o a` a ~~ ~~ Z unw~~~ xooz w Y IP18 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION APRIL 15, 2010 - 7:00 PM -FORMAL CITY HALL, EMMA J. HARVAT HALL MEMBERS PRESENT: Josh Busard, Charlie Eastham, Ann Freerks, Michelle Payne, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: Elizabeth Koppes STAFF PRESENT: Bob Miklo, Karen Howard, Sara Greenwood Hektoen OTHERS PRESENT: Wally Pelds RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 6-0 (Koppes absent) to recommend approval of the Planned Development Overlay rezoning, REZ10-00004 for: • Approximately 60.32 acres of land from Interim Development-Research Park (ID- RP), to Overlay Planned Development-Office Research Park, OPD-ORP; • Approximately 56.48 acres of land from Interim Development-Research Park (ID- RP) to Overlay Planned Development-Research Development Park (OPD-RDP); and • Approximately 24.49 acres of land from Interim Development-Research Park (ID- RP) to Overlay Planned Development-Mixed Use, OPD-MU; This approval is subject to a Conditional Zoning Agreement (CZA) for specific restrictions or allowances noted in the Planned Development Rezoning ordinance and plan and preliminary plat as set forth below: • Planning and Zoning Commission approval of the final OPD site plans is required. Site plans will be reviewed for general compliance with the master plan as submitted to the City on April 1, 2010, which shall be attached to and recorded with the preliminary planned development plan; • Detached Single Family Dwellings, Two Family Dwellings, and two-unit Attached Single Family Dwellings are prohibited; • Modifications to the underlying zoning standards are allowed as noted in the staff report dated April 1, 2010, and as adjusted and noted in the April 14, 2010, memo; • On property zoned OPD-MU Zone, uses allowed in the Commercial Office Zone are also allowed; • Moss Place will be constructed and platted as a private street with a public and emergency access easement extending over the entire length and width of the right-of-way; • Moss Place must be built to the City's minimum construction standards and Planning and Zoning Commission April 12, 2010 -Formal Page 2 of 12 inspected by the City prior to being open to the public; and • On-street diagonal parking will be allowed along the frontage of lots 1-4 and lots 10-12 on Moss Place. Said on-street parking spaces will count toward the number of parking spaces required for development on these lots; • There will be no size limitation for personal service-oriented uses; • The maximum size for sales-oriented retail uses will be increased to allow uses of up to 10,000 square feet; • There will be no size limitations for eating establishments; • The building articulation standard in the CB-5/CB-10 zones 142C-8M will be substituted for the building scale standard in the Mixed Use Zone, 142C-9G; • For buildings located in the Mixed Use Zone, residential uses are not allowed within the first 30 feet of building depth, as measured from the front building wall facing Moss Place; residential entrances, stairwells, lobbies, elevators and other building features that provide access and safety for residents are not included in this restriction; In addition, up to 25% of the length of the ground-level frontage of a building that faces Moss Place may include live-work units that include both commercial and residential functions; live-work units that do not include any residential functions on the ground-level floor do not count toward the limit. CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Chairperson Ann Freerks. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. DEVELOPMENT/REZONING ITEM: REZ10-00004/SU610-00005: Discussion of an application submitted by the Moss Green Development Corp. for a preliminary plat and a rezoning from Interim Development Office Research Park (ID-ORP) zone to a Planned Development Overlay Office Research Park (OPD-ORP) zone for approximately 60.32 acres, Research Development Park (OPD-RDP) zone for approximately 56.48 acres, and Mixed Use (OPD-MU) zone for approximately 24.49 acres, for Moss Green Urban Village, an 18 lot, approximately 235.00-acre office park and mixed use development subdivision located west of North Dodge Street/Highway 1 and north of Interstate 80. Howard explained that the subject property is currently zoned ID-ORP. The applicant is planning to build an extension of Oakdale Boulevard across the property in order to facilitate development of the property. Howard said that the area south of the roadway is intended to be a planned development, which means the developer is asking for some adjustments to the underlying zoning, and has a conceptual master plan that they would like to use to guide their development. Howard noted that the applicant had submitted a more detailed master plan at the last meeting. She said that staff has reviewed the documents and believes it to be a much more developed concept than that which was previously submitted. Howard said that if the general plan is followed, the resulting development will be a very nice one. Howard pointed out the Mixed Use Planning and Zoning Commission April 12, 2010 -Formal Page 3 of 12 area of the development that is intended for Lots 1 and 12 of the subdivision. She also noted the sites intended for Research Development Park and Office Research Park. Howard stated that the developers have highlighted a number of green features that they would like to incorporate into the development. She said that the developers would be best able to answer any questions the Commission might have about that green concept. Howard referred Commissioners to the memo that had just been sent to them regarding the planned development. Howard said that the developer is requesting a much higher density than is typical for the Mixed Use zone, which typically has aloes-density, low-scale character. Howard said that the Mixed Use zone is the closest zone that the City has for what the developer envisions for the area. Their vision includes a mix of uses to provide services and commercial businesses for the larger office park that is planned for the area, as well as to provide some residential housing for people working on site. Howard said that because the developer is asking for adjustments to the height and scale requirements, staff feels that the other characteristics of the Mixed Use zone should also be adjusted. Howard explained that in the underlying zoning for the Mixed Use zone there are size limitations; those limitations are proportional to a smaller scale development. In order to make those limitations more in tune with the proposed development, they may need to be adjusted for a larger scale development. Howard said her memo contained suggestions for other possible modifications to the Mixed Use zone. She noted that the developer had asked for a waiver of the size limitations for personal- service oriented retail uses, such as banks, dry cleaners, salons, etc. Howard said the developer has asked for an increase in the maximum size for sales-oriented retail uses, to allow for uses of up to 10,000 square feet. They have also asked that there be no size limitation on eating establishments in the Mixed Use zone; the current limit is for a maximum occupancy of 100. Howard noted that the developer's vision does not include drive-through restaurants, which is part of the idea behind the occupancy limitations in the Mixed Use zone. The developers have asked that the building articulation standards for the downtown CB-5 and CB- 10zones be substituted for the building scale standard that is in the Mixed Use zone. This would allow for better proportionality; the buildings would be articulated to a 50-foot module rather than a 30-foot module. Staff finds the requests to be reasonable, as it is their analysis that the Mixed Use zone is intended to ensure that smaller uses can be comfortably located in the same area. However, staff recommends that single family and duplex uses are not allowed in this development, and that higher density uses are the residential focus. Howard said that the scale of residential uses to commercial uses in the Mixed Use area has been an ongoing topic of discussion in Planning and Zoning meetings. Staff recommends that there be a prohibition on detached single-family dwellings, two-unit detached single family dwellings, and duplexes. She noted that some Commissioners have expressed concern about the amount of residential that will be allowed, not wanting the area to become predominately residential. Howard said that she believes the applicant agrees with that sentiment, and that the intention of the Mixed Use area is to encourage a vibrant commercial area to serve the larger development. The developer is open to having a restriction on the amount of first floor residential development permitted; including the options outlined in Howard's memo. She said that the downtown zones have a storefront module with a requirement that the first 30 feet from the front building wall back has to be commercial space. This creates storefronts along the street, and then anything behind that could be more residential. Howard said the developer anticipates a possible demand for live-work units, and would like the flexibility to allow those to be on the fronts of the buildings. Howard said typically live-work units have commercial on the first floor and residential above. However, there are examples of successful incorporation of residential aspects on the first floor. Howard said that staff found the developer's' request to be Planning and Zoning Commission April 12, 2010 -Formal Page 4 of 12 reasonable. Howard noted that there had been a great deal of discussion about the roadway at the last Commission meeting. She said that there were questions of how the developer could incorporate some new techniques into their street right-of-way for storm-water management, geo-thermal systems, and on-street parking. Howard said that Public Works felt that because there would be so many elements incorporated into the street right-of-way, it might be best for the street to be a private one. Howard said this would allow the developer to include all of these unique elements in their street right-of-way, and there would be a public access easement over the street right-of-way and sidewalks. The developer would remain responsible for the maintenance of the streets, snow-plowing, etc. The developer has requested a 60-foot right-of- way through the Mixed Use area and the first RDP lots, in order to build closer to the street and create an urban streetscape. The right-of-way would then widen out in the ORP lots to a 90-foot right-of-way, allowing larger area for the street trees and the sidewalks. Howard said the collector-width street standard would remain the same at 31-feet. Howard said that the developer has suggested an 8-foot wide walk with cement bollards to prevent people from driving on the pedestrian easement to and through the Pearson property. Howard noted that the developer had drawn the 500-year and 100-year floodplains on the sensitive areas plan, per the Commission's request. Howard said that it the plans for the development have all of the buildings located outside of both floodplains. Howard said that it appears that the roadway is also at or above the 500-year floodplain in all areas except where it intersects with Highway 1, which is itself below the floodplain. Howard summarized by saying that staff feels the zoning portion of the planned development is ready for the Commission's recommendation, though the modifications and special conditions should be spelled out in the ordinance. Howard said that the preliminary plat is being reviewed by City engineers and while there are some technical deficiencies, there is nothing that is a red flag. Until those issues are worked out, staff recommends deferral on the preliminary plat. Howard offered to answer Commission questions. Payne asked about the size limitations. Payne noted that size limitations of up to 5,000 feet are authorized by special exception only. She asked if the special exception requirement can simply be ignored by the Commission, and the exception granted directly. Howard said that through the planned development process the Commission is allowed to adjust and modify the underlying zoning standards, and so the special exception requirement could also be modified or eliminated. Howard said that the developer wants the uses allowed in the Mixed Use zone, but of the scale that fits their master plan. Howard said the planned development would become the zoning for the property, and would be incorporated by ordinance. Plahutnik asked staff for the typical size of a big box store. Miklo said that big box stores are typically over 50,000 square feet in size, and not really comparable to the scale of development being proposed here. Miklo said that for reference the Ace Hardware Store on Dodge Street is approximately 20,000 square feet. Plahutnik said he had asked a question at the informal meeting about stubbing the sewer and water to the land to the north. He said there had been questions regarding whether or not it was feasible not to do that, or whether that is in fact mandatory. Howard said she believed that still needed to be addressed through the platting process. Miklo said that the most recent plans do not stub the sewer and water directly into the conservation area. He said the engineers are still exploring whether there needs to be a stub to serve properties beyond that. Howard pointed out Planning and Zoning Commission April 12, 2010 -Formal Page5of12 on the map two areas where the most recent plans have stubbing. Freerks said she thought it would be good for Plahutnik to explain publicly at this meeting what his concerns were so that it can have an impact on what the Commission sees later with the final plat. There were no further questions for staff and Freerks opened the public hearing. Wally Pelds, Pelds Engineering/ECO-4, spoke on behalf of Steve Moss, David Moss, Moss Family Farms, and the Moss Green Development Corporation. Pelds said staff had done an excellent job of presenting the project. Pelds said that the requests for modifications had been made because of specific ideas the developer would like to bring to the area. Pelds said that the request for modification to the maximum restaurant size was made because a couple of the restaurants they are talking to have more than 250 seats, and the zoning limits occupancy to 125. Pelds said that they had been in discussions with nationwide brands of restaurants and that 125 was a much more intimate restaurant than those being proposed. Pelds said there is also a pharmacy hoping to locate in the development which needs at least 10,000 square feet. He said this pharmacy is modeled after downtown city pharmacies such as can be found in Seattle, Dallas and Chicago. Pelds said Howard was correct in her assessment that the developers do not want the Mixed Use residential portion of the development to become an apartment building. He said the first 30-feet would have to be retail regardless, and condos looking out the back over the parking lot and green spaces could be a good fit for the development. He said they have come up with a very unique plan with great ideas, and they are excited to present them to the Commission. Pelds said that concerning the sewer issue, the plans call for going around the conservation area. Pelds said that in regard to the plat, the developers have changed to the option of having a private street, and because of this, had only today received the engineers' comments. He said they are still working through some of the items flagged by the engineers, but hopes to have them all resolved by the next Planning and Zoning Commission meeting. Pelds offered to answer any questions the Commission might have. Eastham asked if the applicant agrees that the concept plan presented earlier will be incorporated into the development standards for the area and will be adhered to going forward. Pelds said that was absolutely the case. Plahutnik said that Pelds had probably already realized that zoning is a very clumsy tool. He noted that the Commission zones for the property, not just the project proposed. Plahutnik said that he personally loves the project. However, the developers could win the lottery tomorrow and decide they would rather go to the Bahamas and sell the land. Plahutnik said that this is why it is the property that must be considered above and beyond the proposed project. He said that if Pelds had ideas or creative solutions to the issues brought up concerning the residential zoning, he would like him to let the Commission know. Pelds said they had given the matter a lot of consideration, because they do not want apartment buildings there; that would run counter to their vision. Pelds said that if the conceptual plan is adopted as the guide for the development, then the vision of the first level of the building as all retail will be realized. Pelds said they like the idea of an element or two of residential in the buildings, but they do not want apartment buildings. Pelds said that the Moss family has been very explicit that they want this development to be a showcase for Iowa City. He said that they are being inundated with requests from across the nation to be a part of this project. He said that it has been awhile since Iowa City had development of this scale for commercial and office space, and people are very excited. Pelds said that if a Microsoft or Google locates on the site, then there will Planning and Zoning Commission April 12, 2010 -Formal Page 6 of 12 immediately be five ancillary businesses that want to locate in the office park as well. Pelds said that great thought has gone into the development, and that the Moss family has given very explicit direction on the project. He said they would like to continue the legacy begun by their dairy farms with a showcase development the likes of which has not been seen in the area. Payne noted that mention had been made of permeable pavement. She said that the area does not have a lot of experience with permeable pavement and she asked how well it holds up during harsh winters. Pelds said that their model includes using permeable or porous asphalt. He said that permeable concrete started out great as a model, but that it is now being shown to fail in five to seven years. He said this is one of the reasons for going private with the cross- street; the obligation to replace and repair the street would fall on the association rather than the City. Pelds said the development is using atwo-foot strip of porous asphalt. He said that he had seen demonstrations of porous asphalt reacting like a sponge to water that would normally run into the gutters. He said that they hope to showcase those strips in the parking stalls with the in-street storm-water retention and treatment systems. He said their planning includes concerns for water quality as well as quantity. He said the systems will filter the water before returning it to Rapid Creek. Pelds said Public Works had been hesitant to allow the ideas on public streets as they had not done anything like it before. Payne asked if this was something quite new, and Pelds said that it is. Payne said she had heard that permeable pavement needed to be swept frequently or it clogs. Pelds said this was correct. He said a modified collar is put on a street sweeper to suck the mud and sand from the pavement. Pelds said that these strips will be the last thing to be poured, once the drainage system has been put in place and stabilized. Pelds said the entire substructure is filled with rock and the underground storm-water chambers will be placed under the parking stalls. He said that there is a very successful example of this in a Kohl's parking lot in West Des Moines near Jordan Creek Mall. He said it is acost-savings mechanism because it does not require above ground storm-water retention and also keeps mosquitoes away. Pelds noted that wetlands do not become as much of a mosquito magnet as a stagnant retention pond does. There were no further questions for Pelds. There were no further public comments on this matter and the public hearing was closed. Freerks noted that in making a motion, one should consider that there are technical difficulties with the plat, so it should be deferred. Payne motioned to defer the preliminary plat. Weitzel seconded. Eastham asked if just the plat was being deferred or if the entire rezoning was being deferred as well. Payne said it was just the plat. There was no further discussion on the motion and a vote was taken. The motion carried 6-0 (Koppes absent), deferring SUB10-00005 until the next meeting. Freerks asked for a motion for the rest of the application. Payne said she had a question about that. She said that the fourth bullet in the staff recommendations says that a master plan was submitted to the City on April 10, 2010. She asked if she needed to state each of the items in the recommendation when making the motion. Miklo said she could refer to the written recommendation to get it into the record. Greenwood Hektoen said there are a lot of different Planning and Zoning Commission April 12, 2010 -Formal Page 7 of 12 recommendations so the motion should probably refer to the date of the memo being cited. Freerks said she did not think it would hurt to go through the recommendations as the matter was fairly complex. Howard said there are things in the April 14'h memo that staff thinks should be added to the staff recommendations. Howard noted that the Commission had discussed adding the word "general" to the description of the compliance with the master plan that would be required. Freerks said the discussion was whether the compliance needed to be substantial or general. Payne motioned to approve the planned development overlay rezoning, REZ10-00004 for: • Approximately 60.32 acres of land from Interim Development-Research Park (ID- RP), to Overlay Planned Development-Office Research Park, OPD-ORP • Approximately 56.48 acres of land from Interim Development-Research Park (ID- RP) to Overlay Planned Development-Research Development Park (OPD-RDP); and • Approximately 24.49 acres of land from Interim Development-Research Park (ID- RP) to Overlay Planned Development-Mixed Use, OPD-MU. This approval is subject to a Conditional Zoning Agreement (CZA) for specific restrictions or allowances noted on the Planned Development Plan and preliminary plat as set forth below: • Planning and Zoning Commission approval of the final OPD site plans is required. Site plans will be reviewed for general compliance with the master plan as submitted to the City on April 1, 2010, which shall be attached to and recorded with the preliminary planned development plan; • Detached Single Family Dwellings, Two Family Dwellings, and two-unit Attached Single Family Dwellings are prohibited; • Modifications to the underlying zoning standards are allowed as noted in the staff report dated April 1, 2010, and as adjusted and noted in the April 14, 2010, memo; • On property zoned OPD-MU Zone, uses allowed in the Commercial Office Zone are also allowed; Moss Place will be constructed and platted as a private street with a public and emergency access easement extending over the entire length and width of the right-of-way; • Moss Place must be built to the City's minimum construction standards and inspected by the City prior to being open to the public; and • On-street diagonal parking will be allowed along the frontage of lots 1-4 and lots 10-12 on Moss Place. Said on-street parking spaces will count toward the number of parking spaces required for development on these lots; • There will be no size limitation for personal service-oriented uses; • The maximum size for sales-oriented retail uses will be increased to allow uses of up to 10,000 square feet; • There will be no size limitations for eating establishments; • The building articulation standard in the CB-5/CB-10 zones 14-2C-8M will be substituted for the building scale standard in the Mixed Use Zone, 142C-9G; • For buildings located in the Mixed Use Zone, residential uses are not allowed within the first 30 feet of building depth, as measured from the front building wall facing Moss Place; residential entrances, stairwells, lobbies, elevators and other building features that provide access and safety for residents are not included in this restriction; In addition, up to 25% of the length of the ground-level frontage of a building that faces Moss Place may include live-work units that include both Planning and Zoning Commission April 12, 2010 -Formal Page 8 of 12 commercial and residential functions; live-work units that do not include any residential functions on the ground-level floor do not count toward the limit. Plahutnik seconded. Freerks invited discussion. Eastham asked that it be noted that the modifications outlined in the notion for the Mixed Use Zone were those found in the staff memo dated April 14, 2010. Eastham said that Payne's wording did not clearly state that the modifications in the April 14`h memo apply to the Mixed Use Zone only. He said that while that is understood by all present, it should be stated for the record. Plahutnik said that the Johnson County Heritage Trust has a property to the north of the subject property that they are very interested in conserving for future generations. Because Iowa City requires that sewer lines be stubbed to the property lines to facilitate future development, he had hoped that either the developer or the Commission could make arrangements to avoid stubbing on the Trust's property. The idea would be to not make their property more attractive for development, since their goal is conservation. Plahutnik said it seems as though both the developer and the Commission are looking at things with that kind of idea in mind, so he saw no need for specific action on that front at the present time. Greenwood Hektoen asked for clarification on whether there had been a second on the motion. Freerks informed her that Plahutnik had seconded. Eastham said he would like to add an amendment to the motion placing additional restrictions on the CZA so that all arterial, residential and collector streets and inhabited building levels are built to the 500-year plus one-foot FEMA floodplain level for this development. Weitzel seconded. Eastham said he was not sure exactly what wording would be required to do that. Payne asked if that was not already a requirement of the code. Howard said code requires building above the 100-year flood level. Howard said that the Commission should be cautious not to restrict the intersection of Highway 1 and Oakdale Boulevard. Freerks asked Eastham to repeat the types of places he was interested in seeing this restriction applied to. Eastham said his interest is in making sure that any elevation for road surface or building entrance level that is required to be above a floodplain elevation is above the 500-year plus one foot mark. Busard asked if Eastham was asking that even roads had to be at 500-year plus one-foot levels. Eastham said he was; particularly the arterial and collector streets. Payne asked if he meant this should be the case even in those places where the roads and buildings are not in the floodplain. Eastham said that he meant only where the road/property passes through the floodplain. Busard said that would be adding a lot of engineering to this, especially if the applicant had not already been planning to do this. Busard said he almost wished the public hearing could be opened again to hear what the applicant had to say about that prior to making his decision. Busard said that it makes sense that the buildings should be above the 500 year floodplain, but that in looking at the plat, it does not appear that any buildings are in the 500-year floodplain. He said that roads were a little different. Eastham said that in the past the applicant had indicated that they intended to build Planning and Zoning Commission April 12, 2010 -Formal Page 9 of 12 the roadways to the 500-foot elevation. Miklo said that even though the public hearing has been closed, the Commission can still ask a question of the applicant. Freerks said that is rather rare, but said that as no one else was present and waiting to speak she would allow it. She asked Greenwood Hektoen if she could invite Pelds back to the microphone. Greenwood Hektoen said that if discussion among the Commission indicates an interest in finding that out then it is okay. Freerks said that it is nothing the Commission would be comfortable answering on their own at this point. She said she too had concerns about the degree of engineering involved in something like that. Pelds said he would have a little bit of concern with Eastham's amendment because Engineering had asked them to go to one-foot above the 100-year floodplain, which, he said, is just above the 500-year floodplain. Pelds said that FEMA had just updated the highway corridor in 2007 based on the rain gauge data they had. Pelds said that it was his recollection that Highway 1 did not go under water during the 2008 floods. Pelds said that changing the requirement to the 500-year plus one foot level would substantially change his construction drawings that they have been working on for two months now. He said they have been working closely with the engineers and they have been sensitive to this flood issue. Pelds said that his computer simulations indicate that all 26 miles of the stream corridor would have to be paved before the flood level would rise to the 500 year mark, or there would have to be an inundation of 27 inches of rain within a 24-hour period; which would be rain at the level of a tropical monsoon and would break every record for rainfall ever held in the state of Iowa. Pelds said he would be strongly opposed to this amendment. Miklo said the conversation needed to be limited to question and answer since the public hearing had been closed. Freerks agreed. Pelds noted that the amendment had not been brought up during the public hearing and he felt he needed to fully address the issue to the Commission to register his opposition to it. Freerks asked Pelds if he had any problems applying the amendment only to building entrances rather than roadways, and he said he did not. Busard said it looked as though all of the building entrances were already out of the 500- yearfloodplain. Busard said that it was his opinion that if the City Engineers agreed with the plans for the roadways it was not really the Commission's place to disagree with that expertise. Eastham said that it was his understanding that the CZA establishes what the floodplain elevation will be when the final plat is actually approved. Miklo said the floodplain elevation is established by FEMA. Eastham said the existing requirement will use the 100-year elevation unless the CZA requires more. Miklo reiterated that the plans do not show any buildings within the 500-year floodplain. Freerks noted that the plan could change. Miklo said that if it did change, then it would have to come back before the Commission anyway. Payne pointed out that every building in the development will come before the Commission regardless. Miklo said that was correct and if at any time a building shifted so that it was located in the floodplain the Commission could disallow it. Busard asked what changes Freerks and Miklo were referring to as the plat was not being adopted. Freerks said the Commission could either proactively set the limits, as suggested by Eastham, or wait until it became an issue on a case by case basis. Howard noted that the floodplain ordinance has very technical definitions of the floor and how it has to be one-foot above; she suggested that the Commission might want to mimic the language found in the ordinance. Eastham asked if the floodplain ordinance only applied to buildings. Miklo said that it applies to both buildings and streets, but that right now it requires streets and buildings to be built to one- foot above the 100-year flood level, not the 500-year flood level. Miklo said it sounds as though Planning and Zoning Commission April 12, 2010 -Formal Page 10 of 12 the applicant is amenable to a requirement for buildings to be one-foot above the 500 year floodplain. Eastham said that his point is primarily that they are approving zoning for the property; not necessarily a specific site plan. Plahutnik noted that the floodplain 'in question was strictly for Rapid Creek, so that even with very heavy rains, if the roads flooded the water would very quickly continue to flow on down the river and be gone. He said the back-up would not be severe like that around the Iowa River and its surrounding creeks. Plahutnik asked about the elevations in order to determine the likelihood of prolonged flooding for the area. Pelds said that the 500-year flood elevation is 664 at the far western end and graduates up to about 672 feet. Eastham asked what the difference between the 100-year elevation and the 500-year elevation was. Pelds said that it varies; in some places in the drainage shed it is 2 inches and in some places it is 8 inches. Pelds said there is a great drop after Prairie du Chein. Plahutnik said that this shows that any flooding would be transient flooding from the watershed. He said this might bring some perspective because flooding typically brings to mind events like that which occurred on the Coralville Strip in which water stood for a month. Busard said that the outlots have a 5- acre wetland that will also help manage and detain storm-water, in addition to all of the other measures taken on the property to avoid flooding. Greenwood Hektoen said she was concerned that the Commission is taking additional evidence outside of the public hearing. She said that if this is something they need to explore further then a public hearing might need to be opened. Howard said that this issue could also be explored at the platting stage. Greenwood Hektoen said she did not want the Commissioners considering additional evidence that was not presented during the public hearing. Miklo pointed out that unless the Commission included a provision in the CZA to do so, then the issue could not be addressed at the platting stage. Miklo said that staff had had a similar discussion with their engineers. Miklo said that the issue with creek floods is that they tend to come and go quickly, unlike a river flood which may affect a large area for a great amount of time. Miklo said that when staff discussed the issue with the City Engineers, they found them to be comfortable with the streets at about a 500-year floodplain level. Eastham pointed out that the engineers had been comfortable with the streets at about a 500-year flood level, but the applicant is saying that they want to engineer the streets so that they'll be at the 100-year flood level. Miklo pointed out that they would actually be one foot above the 100-year flood level. Howard said that this was a minimum. Miklo said that in some places they will be out of the floodplain altogether. Howard said it was found that there was not much difference for the most part in the 100-year floodplain and the 500-year floodplain for the area. Freerks said it comes down to whether or not the Commission wants to put something in place now or wait and do so when it comes to plat, or whether they do not wish to include it at all. Eastham repeated the amendment per Busard's request. Busard asked if this effectively meant that all arterial streets, including Oakdale Boulevard would have to be one-foot above the 500 year floodplain. Eastham said that he understood staff's point that in many instances the actual difference between these two flood levels is quite small. Weitzel said he had seconded the motion because he wanted to hear the discussion on whether this was worth pursuing, and as yet he is not convinced that it is. Busard said that he was not going to vote for it. Eastham said he certainly understood the difference in intensity and duration between flooding in major arterial systems and minor creek systems. He said he is also cognizant that the flooded streets in Iowa City had been designed fora 100-year occurrence. Eastham said he is not certain about the best way to go about evaluating that hazard. He said his general purpose is to try to address potential problems for this particular project as well as more broadly for small watershed areas. Freerks said she is not interested in looking at the roadway elevations at this time; though she would consider looking at building elevations to the 500-year standard. Planning and Zoning Commission April 12, 2010 -Formal Page 11 of 12 Freerks said she was not in favor of the amendment. A vote was taken and the amendment failed 1-5 (Eastham voting in favor; Koppes absent). Freerks invited discussion on the original motion. Busard asked if the Commission had ever decided on implementing a ratio of commercial to residential build-out. Freerks said the compromise was what staff had proposed. She said the Mixed Use is a bit of an experiment and she is fine with seeing it stretched a little bit. She said she thinks the development will be great for the community and she would like to see it happen sooner rather than later. She said she would like to put in a plug for local businesses as Pelds had mentioned the interest of national chains. Eastham said he too thinks the development is wonderful; a great concept with the potential for substantial economic impact. He commended the development team and owners for working so diligently and being so innovative. Weitzel said it is remarkable to see a developer trying to do new and innovative things and finding solutions to long-range problems, all the while shouldering the bulk of the financial burden to do it. Busard said it is a grand plan and he hopes that it works out well so that this type of development does not just go by the wayside. A vote was taken and the motion carried 6-0 (Koppes absent). CONSIDERATION OF MEETING MINUTES: March 29, 2010 (informal) and April 1, 2010: Plahutnik motioned to approve the minutes. Payne seconded. The minutes were approved 6-0 (Koppes absent). OTHER: Payne said she had learned some things at a recent conference that she would like to share with Commissioners at an informal meeting sometime in the near future. ADJOURNMENT: Weitzel motioned to adjourn. Payne seconded. The meeting was adjourned on a 6-0 vote (Koppes absent) at 8:11 p.m. Z O _~ ~G ~~ 00 vv V, W ZUo NZN DD Q~ C9 ~ za z Z Q J a X X X ~ X X X x x x x x x o M O X X X X X X ~ N x x x x x x x N X X X X X X X ~ W ~ ~ M N O O M HX ~ 0 ~ 0 ~ 0 ~ 0 ~ 0 ~ 0 ~ 0 W W ~ ~ ~ ~ m J J J Q = QQ fq O V Z Q N J 2 3 ~ - V Y H p Q Y j ~ ~ -~ ~ 2 ~ V W W ~ w W a F- W a Z 2 ~ a ~ o W a ~ a ~ z m w LL Y a a ~ c~ z F- W w J O ~ X X X X ~ X X M X X X X O X ~ N X X X X X X ~ ~W ~ ~ ~- ~ M ~ N ~ O ~ O ~ M ~ ~X o o o o o 0 0 W W ~ w ~ Q J w J J Q Q = Z Q N W y O V Z a w 2 ~? Y ~ ~=- ~ J ~ _ ~ W W ~ N W ~ a cn F- ~n w w a a z >- = Q ~ - Q Z ~ m Q W m IL O Y Q a. J G. W ~ z W W O z E 0 ~° O j Z ~ X ~~ ~ _~ a~i ~, ~„ c ~ ~ c ~ ~ ~ a~ ~ ~ ~ aNi~QZ o ~` Q II II Z II II W ~ II XOOZ w Y MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE APRIL 20, 2010 LOBBY CONFERENCE ROOM, 4:30 P.M. Members Present: Regenia Bailey, Matt Hayek, Susan Mims Staff Present: Wendy Ford, Tracy Hightshoe Others Present: Gigi Wood RECOMMENDATIONS TO COUNCIL: Hayek moved to accept the staff recommendations for the Moss Green Urban Village TIF ordinance as proposed. Mims seconded the motion. Motion carried 3-0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Bailey at 4:30 P.M. draft IP19 CONSIDER APPROVAL OF THE MINUTES OF THE MARCH 16, 2010, ECONOMIC DEVELOPMENT COMMITTEE MEETING: Mims moved to accept the March 16, 2010, meeting minutes as amended (name spelling). Hayek seconded the motion. Motion carried 3-0. CONSIDER A RECOMMENDATION OF THE MOSS GREEN URBAN VILLAGE TIF ORDINANCE: Ford briefly explained the TIF ordinance which allows for development incentives using tax increment financing. She noted the difference between the TIF ordinance, which simply allows for development agreements to be implemented, and the Development Agreements themselves, that are project-specific and include city-defined performance measures for developers to meet. An economic development driven TIF district can be set up for 20 years, according to Ford, however, a development agreements are typically of a shorter duration. This item will go to the full City Council at their next formal meeting. Hayek moved to accept the staff recommendations for the Moss Green Urban Village TIF ordinance as proposed. Mims seconded the motion. Motion carried 3-0. Economic Development Committee Meeting April 20, 2010 ENERGY EFFICIENCY REVOLVING LOAN FUND PROGRAM UPDATE: Ford noted that last summer the City was awarded $692,300 to create and implement some energy efficiency strategies. Four projects were developed, and Ford explained the one in particular, related to Iowa City economic development. This is the Energy Conservation Opportunity Revolving Loan Fund (ECO-RLF), which has $250,000 ready to loan on a revolving basis for businesses who wish to upgrade, install, or build energy efficient components for their business. The idea is to structure repayment of the loans by the savings realized in energy bills. The interest rate for ECO-RLF loans is set at one half percent, according to Ford. She added that a brochure is available on the City web site, as is the application for the loan program. Bailey suggested they promote the opportunity to the non-profit community as well. STAFF TIME: Ford noted a further correction to the March 2nd minutes, regarding the K-Mart application to change their building exterior. She explained an inaccuracy in the discussion at that meeting and noted that K-Mart had requested the changes to their building and not the Pepperwood Place owners, Kobrin Development Company, Inc. (fka Southgate Development Company, Inc). Hightshoe then gave a brief update regarding the CDBG economic development funds. She stated that since beginning this fund in FY03, they have had 30 applicants, and have funded 18 projects. She explained how they work with private lenders to help these small businesses achieve the funding they need. She also gave an update on an outstanding loan, noting that they are going through the courts to collect these funds. Hightshoe gave Members some further history on this program, noting some of the recent project successes and challenges they have dealt with. Hightshoe also spoke to Members about an idea that came about through the City STEPS process about a class for preparing high-schoolers for jobs. She stated that they have been working with City High to implement the program, and City High has offered a class to students who are interested. They meet twice a week with these students and work on resumes, job skills, and interview skills, and will even be hosting a small job fair on May 7. Economic Development staff has been working with other interested parties including the UI Small Business Development Center on this project. ADJOURNMENT: Hayek moved to adjourn the meeting at 4:54 pm Mims seconded the motion. Motion carried 3-0. Economic Development Committee Meeting April 20, 2010 Council Economic Development Committee ATTENDANCE RECORD 2010 TERM ~ w w ~ NAME EXP. o N ~, o Regenia 01/02/11 X X X X Baile Matt 01/02/11 X X X X Ha ek Susan 01/02/11 X X X X Mims Key: X =Present O =Absent O/E = Absent/Excused IP20 MINUTES PRELIMINARY PUBLIC ART ADVISORY COMMITTEE THURSDAY, APRIL 1, 2010 LOBBY CONFERENCE ROOM -CITY HALL Members Present: Rick Fosse, Patrick Carney, DaLayne Williamson, Annadora Kahn, Janet Finlayson, Mike Moran Members Absent: Mark Seabold Staff Present: Jeff Davidson, Marcia Bollinger, Karl Burhop, Public Present: Lisa Barnes, Summer of the Arts CALL TO ORDER Finlayson called the meeting to order at 3:31 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None CONSIDERATION OF THE MINUTES OF THE MARCH 4, 2010 MEETING MOTION: Williamson moved to approve the minutes; Fosse seconded. The motion passed 5:0. DISCUSSION WITH LISA BARNES -SUMMER OF THE ARTS Barnes talked to the Committee about this year's Artsfest and Kidz Tent. Barnes commented that the location of Kidz Tent was good least year [near the intersection of Dubuque into Washington] and asked the Committee if they wanted to go with two days this year instead of one for the Kidz Tent. Finlayson asked if Committee members thought they could get enough donations to do both days. Bollinger reminded the Committee that Kidz Tent was done only on Sunday last year. Barnes asked when the Kidz Tent would be started this year. Bollinger suggested noon. Barnes reminded the Committee the timeline of Artsfest's events, including the pancake dinner in Chauncey Swan Ramp; Finlayson said the ramp was a good location for the pancake dinner. Barnes said that Sunday 12-4 for Kidz Tent might work, but wanted to give one more week for artists to commit. Finlayson told the Committee that last year she and another PAAC member had simply divided up the streets to pick up art donations. Kahn suggested nametags or something official, since last year she and Kahn had looked unofficial, yet they were taking art pieces from people as donations to Kidz Tent. Bollinger seconded this idea for an official badge. Barnes said that the next communications with artists was to be in May. Acceptance letters for Artsfest will be sent out on Friday [April 2]. Finlayson, Kahn, and Barnes all commented on gathering donations for Kidz Tent. They all agreed; it is very artist dependent, with some artists giving many items for Kidz Tent and others offering nothing. Bollinger further added that with advanced warning some Public Art Advisory Committee Thursday, April 1, 2010 Page 2 of 6 artists made specific items for Kidz Tent. Barnes suggested that an effort should be made to get more artwork from local artists. Barnes moved to technical details, asking the Committee if they preferred three sides to the tent and one open and so on. Bollinger said there was a problem with parents. The Kidz Tent is just that, just for kids. Bollinger expressed a preference for sides to the tent to keep parents out and allow kids complete independence in their art selection. Barnes also commented that banner would have to be hung up somewhere. Two chairs are needed for Kidz Tent volunteers. Burhop added that volunteers staffing the event need to make sure they have adequate $1 and $5 bills on hand for change, as last year children tended to purchase items with $20 bills. Barnes stated that there would be 128 artists occupying 136 booths this year. Kahn said that artists sometimes requested receipts. Barnes told the Committee that they should tell SOTA how they want the Kidz Tent promoted. Bollinger replied that there should be anew sculpture on the showcase pad by then and PAAC might request SOTA highlight the sculpture somehow. Barnes asked about Poetry in Public and Poetry in Public Art. Barnes talked about displaying poetry and art pieces on US Bank wall or as freestanding piece around the event. Barnes then discussed her idea of having poets read their poems at Artsfest and that scheduling such an event would be easier because there was flexibility. Bollinger reminded Barnes that there were adult poems as well. Barnes asked how many poems there were. Burhop responded that there were 50 student (children) poems and 35 adult poems. Barnes reminded the Committee that they could wing this event since there is some degree of flexibility available in scheduling. Barnes said that a live poetry reading might occur from 10-4 on Saturday on the family stage. Finlayson commented that she liked the idea of having a live reading. Bollinger asked about stands for displaying art and poetry. Barnes said either Plexiglas or laminate would work best. Finlayson asked about the kiosks. Bollinger replied that poetry would be going up in kiosks. Barnes suggested that business participating in the gallery walk might also incorporate poetry and art. Carney thought several would participate in such a program. Williamson asked if poetry could be placed in City Hall windows to the public. Barnes said there should be a tie in with downtown businesses. The Committee thanked Barnes for her work and ideas. Bollinger told Barnes that she would get Barnes some more information. Barnes handed out a "save the date" brochure of Artsfest to PAAC members. Finlayson and Barnes concluded that Artsfest was looking good. Barnes left the meeting. DISCUSSION WITH JEFF DAVISON ON ART PROJECT REGARDING PANHANDLING METERS According to Davidson the City Council was working to approve an anti-panhandling ordinance that would involve modified parking meters. The parking meters would be placed throughout downtown locations and encourage residents, visitors, etc. to donate put money in the meters, as opposed to giving money to panhandlers. The money donated to the modified meters then goes to help various programs and organizations that offer assistance to homeless and at-risk persons. Other cities, including Chattanooga, utilize meters for this purpose as well, and additionally, Chattanooga incorporates artwork into their meters. Davidson asked the Committee for their thoughts on incorporating public artwork with the meters. Davidson then added that this was an immediate need with a pace faster than six months; April 27th will be when the City Public Art Advisory Committee Thursday, April 1, 2010 Page 3 of 6 Council moves on the proposed ordinance. Finally, Davidson suggested that schools or art classes might be involves and that small stipend may be available. Finlayson suggested contacting Iowa Arts Festival. Fosse stated that any artwork needed to be of quality and durable; he further suggested letting businesses sponsor the art pieces. Davidson replied that Denver uses sponsorships of meters. Finlayson commented that a decent stipend is needed. Fosse added that the Herky's had sponsorships. Bollinger suggested $5,000 or so. Davidson said that about ten meters were to be utilized. Kahn commented that she liked Jill Harper [City High art teacher] and her students and their work on the Pheasant Ridge Park mosaic. Bollinger replied that Harper might be busy finishing plinths and that the schools idea is good but needs to be approached earlier. Davidson said that by June 1St hopefully there would be something. Finlayson suggested calling for artists and a jury or contacting Bounnak. Fosse said the meters would be retrofitted to say "thank you" when people put coins in. Davidson said that any crazy or whimsical sculpture that stood out would be nice. Fosse and Davidson agreed that the meters have had decent effects on panhandling in other cities where implemented. Finlayson stated that artists were needed and asked what's fair to ask for stipends or sponsorships. Davidson said that each business gives $1,000 per year in Denver; he further stated that the Committee would be allocated a reasonable amount for a stipend, if needed. Williamson suggested having someone create the artwork during Artsfest. Davidson replied that that would be great and asked if Williamson had anyone in mind. Fosse asked if the sponsorship fee was one-time only in Denver. Davidson replied that in Denver the fee was annual. Finlayson and Fosse agreed that $1,000 was very steep for Iowa City. Moran suggested $250 for business sponsorships. Davidson again stated that money would be made available from the finance director. Davidson also said that perhaps Bounnak could maybe get ten artists for ideas on meter artwork. Finlayson and Williamson agreed that perhaps Bounnak could be given this project. Bollinger said other artists might be upset if they are not asked for inclusion. Carney suggested it would be a good idea to do a call for artists. The entire Committee voiced agreement with Carney's statement. Davidson left the meeting. CONTINUED DISCUSSION REGARDING FUTURE PUBLIC ART PROGRAMS AND COMMISSION Finlayson commented that working with Bounnak is twofold; it could be very positive or not positive. Bounnak has many good ideas, but he is also seeking work as well. Bollinger commented that Bounnak is very honest and upfront. Kahn voiced appreciation for Bounnak's effort and interest, but the Committee can't allow one artist to takeover, which would be similar to a residency program. There is no problem with hearing Bounnak though. Fosse pointed out that Bounnak maybe wants to be a CEO- type person for the Committee at a time the Committee has less funding; there are additional risks. Finlayson said she loves Bounnak's enthusiasm but prefers City- and Committee-level participation. Finlayson said it would be great to have Bounnak in some capacity and acknowledged that if the Committee wants to expand fundraising it will require more bodies. Williamson commented that she too appreciates Bounnak's enthusiasm and ideas, but it requires fundraising and expanding. Williamson said she would like to see expansion, and asked the Committee about Bounnak's role. Public Art Advisory Committee Thursday, April 1, 2010 Page 4 of 6 Moran said he has had several discussions with Bounnak. Moran suggested inviting Bounnak for ideas. Moran said the Committee should prioritize ideas and see where Bounnak goes from there, if Bounnak is committed to PAAC and the City. Moran restated his suggestion; let Bounnak lead us as long as PAAC is prioritizing. Carney commented that Bounnak almost seems like a consultant and the Committee roundly rejected consulting previously due to cost issues. Carney added that the Committee should let Bounnak get involved and give ideas on art and funding. Bollinger more funding is needed and asked if Bounnak will lead fundraising efforts. Fosse suggested engaging Bounnak but reminded the Committee they are in maintenance mode. Fosse restated his comment that expansion will take effort on PAAC's part and if PAAC is ready to expand they should engage Bounnak, otherwise do not engage Bounnak. Moran said that Bounnak should hear the Committee's discussion so he fully understands their current situation. Fosse added that Bounnak certainly offers considerable experience, and in the long-term Bounnak might want a large project. Williamson said that the Committee may choose another sculpture, if such a large project ever comes about. Kahn reiterated concern about Bounnak's individual role and suggested Bounnak present his ideas like anyone else. Fosse believes Bounnak does understand PAAC's current funding mode. Williamson added that PAAC needs to be sensitive to the community's art appetite. Moran added that a large art project at this moment is political unfeasible. Carney asked how Cedar Rapids approved their hotel/motel tax. Bollinger said Cedar Rapids simply applied for it, and the tax has to be used for cultural and tourist development. Bollinger added that Linn County just passed a public art ordinance. Fosse responded that it shouldn't be necessary to force public art with an ordinance. Fosse added that the City just added seven manhole covers with City logo and now had the parking meter project. Fosse said that Bounnak should be given the opportunity to show an idea. Finlayson agreed that hopefully Bounnak would follow through with an idea for the meters. Finlayson reminded the Committee they needed to determine their own level of commitment. Bollinger reminded the Committee there are restraints. Williamson suggested the meter project could be used to "test the waters". Bollinger asked if the Committee should give the meter project at Bounnak. The Committee responded in unison that there should be call for all and any artists. Kahn reiterated that the Committee reserved the right to then select whomever they wished. Carney framed the issue well, saying the Committee should tell Bounnak they are calling for artists and remind Bounnak that he is an artist. Finlayson added that the Committee should still keep Bounnak as another artist and contact. Bollinger reminded the Committee that Bounnak doesn't seek PAAC membership. Carney and Williamson agreed to put out a call for artists. Kahn said a call for artists would include Bounnak and give him a chance. UPDATE ON POETRY IN PUBLIC/ART PROGRAM Burhop and Bollinger updated the Committee on Poetry in Public and Poetry in Public Art programs. Burhop commented that Poetry in Public was essentially wrapping up as poets had received their final display version and poems have been sent to Iowa City Transit for display in buses. Burhop commented that the next step was to display poems in downtown kiosks and City recreation buildings. Burhop and Bollinger updated the Committee on the art program, commenting that the deadline for art submissions based on selected poetry was April 30. At that point Public Art Advisory Committee Thursday, April 1, 2010 Page 5 of 6 submitted artwork would be sent to poets for selection. Selected artwork will then be displayed with poetry in public locations and at Artsfest. Carney stated he would be happy to help with the project. COMMITTEE TIME/UPDATES The regularly scheduled meeting for PAAC will occur on May 7, 2010. ADJOURNMENT Fosse motioned to adjourn; Carney seconded. Meeting adjourned at 4:36 PM. Minutes submitted by Karl Burhop. N E o ~ UN o .= ~- •~ c a aa~o ~ To U ~ ~ ~ ~ 7 L (6 d H ~ ..., C s"" v U ~a 0 •~ " c ~ b N "'d RS b ~ ~ ~~ ... a ~ ~ ~ 0 ~ ~ ~ M O ~ ~ 0 0 ~ 0 ~ ~ ~ ~ ~ O O ~ ~ N r-+ M N y .--+ ,--~ .-a .-r ,--a ~ ~ ~ ~ ~ N O O O O O [ ~ ~ ~ ~ ~ ~ W ~ ~ ~ ~ ~ O O O O O b O ~ C~ d ~ ~ ~ ~ C~ C~ ~ .a it ~ ~ y ~ ~ O ~ ~ Cy , b V1 ~ ~ / ~'" .~ , ~ ~ ~ • ~ ~ i r f + ~ '~ Li z 1~ ~ C~ A ti ~ w ~ ~ H 'C U ~ ~ ~ ~ ~ N ~ ~ ~ A.~~d ~~ ~~ ~~ >, W ~~COO 05-06-10 IP21 MINUTES IOWA CITY BOARD OF APPEALS MONDAY, MAY 3, 2010 LOBBY CONFERENCE ROOM, CITY HALL 410 E. WASHINGTON STREET IOWA CITY, IA PRELIMINARY MEMBERS PRESENT: John Roffman, Steve Buckman, Andrea French, Scott McDonough, Matt Neumiller MEMBERS ABSENT: Chad Campion STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Doug Boothroy (Director, Housing and Inspection Services), Sue Dulek (Asst. City Attorney) John Grier (Fire Marshall), Jann Ream (Code Enforcement Assistant acting as minute taker) OTHERS PRESENT: Joan Tiemeyer, Iowa City Homebuilders Association RECOMMENDATIONS TO COUNCIL: Recommended by a unanimous vote (5-0) to proceed with the adoption of an amendment to Title 17 of the City Code -Building and Housing, Section R313.1 - to change the effective date from January 1, 2010 to January 3, 2011. CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:07. The new BOA member, Matt Neumiller was introduced. Elections for board officers commenced. Motion: McDonough moved to elect John Roffman as board chairperson. French seconded. Vote: Roffman was elected board chairperson by a 5-0 unanimous vote. Motion: Roffman moved to elect Steve Buckman board vice-chairperson. McDonough seconded. Vote: Buckman was elected board vice-chairperson by a 5-0 unanimous vote. CONSIDERATION OF MINUTES: Minutes from the November 2, 2009 meeting were reviewed. McDonough moved to approve the minutes. French seconded. Minutes were approved by a 5-0 unanimous vote. Discussion and possible recommendation to Council regarding an amendment to section R313 of the 2009 International Residential Code. Board of Appeals May 3, 2010 Page2of2 Hennes explained that the current building code amendment concerning the protection of light weight construction in single family and duplex dwellings was adopted based on the premise that the State of Iowa was going to adopt sprinkling requirements for these dwellings with a delayed effective of January 1, 2013 when they adopted the 2009 International Residential Code. The State of Iowa, however, did not adopt the sprinkling requirements at all. There have been inspection issues and questions concerning the enforcement of the code and the Iowa City Homebuilders have asked that staff look into the issue again. Staff would like some time to have a committee (comprised of builders, truss manufacturers, fire fighters and inspection staff) evaluate the existing code and either propose a new code amendment or have the effective date of the existing amendment changed to January 3, 2011 if nothing new is decided. Joan Tiemeyer stated that the Iowa City Homebuilders Association submitted a letter to the Board stating that they support a review committee and hope that the Board would support an amendment for a delayed effective date in order to allow the committee some time to work. Motion: Buckman moved that the Board recommend to City Council that Section R313.1 be amended so that the effective date is changed from January 1, 2010 to January 3, 2011. McDonough seconded. Discussion: Hennes stated that some of the issues that will be discussed with the committee are what the State did adopt and the fact that truss manufactures are stating that new solid sawn lumber has a quicker burn time that older dimensional lumber so it probably isn't fair to single out light weight (TGI) construction. Roffman asked if any builders have already installed protection on lightweight construction. Hennes stated yes. Hennes also stated that this proposal would align Iowa City with what other jurisdictions are doing concerning this issue. Vote: The motion was approved by a unanimous vote of 5-0. ADJOURNMENT: McDonough moved to adjourn the meeting. Neumiller seconded. The meeting adjourned at 4:17 PM. N Q 0 L M0 W 0 d 0 r O Z 0 r O 0 c. m N 0 a~ Q 0 T 0 T 7 O ~+ X X X X O X lC O r C. 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