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Home My WebLink About2010-06-14 Council minutesr `_,:.®,~~ CITY O F IOWA C I T Y ~'~~~ D ~ ~E~ORAN u Date: June 14, 2010 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, June 14, 2010, 6:55 PM in Emma J. Harvat Hall Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright UISG: Higgins Staff: Helling, Fosse, Dilkes, Karr, Davidson, Howard, Morris, O'Malley (After special formal meeting and executive session) (A complete transcription is available in the City Clerk's Office and the City website) LOCATION OF AFFORDABLE HOUSING [IP#2] Mayor Hayek reported that the City Attorney's office had received a document last Friday (material distributed in 6/7 Information Packet) from the Greater Housing Fellowship alleging illegal activity and discrimination with the City's housing decisions. After discussions with the City Attorney, and fellow Councilors, it has been decided the agenda item will not be discussed. City Atty. Dilkes noted that given the threat of litigation she advised members to not discuss the allegations with the Housing Fellowship or the community. LATE ADDITIONS Council agreed to the following revisions and/or additions to the formal agenda: - # 13a - (revision) awarding contract of the Senior Center Building Envelope Roof Repairs & membrane Replacement Project 2010 to Jim Giese Commercial Roofing, Inc. of Dubuque, la. - # 13b - (addition) approving and authorizing a short term lease agreement with the Horace Mann Before and After School Program (BASP) for the use of 435 South Linn Street for their Summer Program - # 13c - (addition) authorizing the City Manager and the Mayor to execute....all documents necessary to purchase two homes in the Parkview Terrace Subdivision with Community Disaster Grant Funds METROPOLITIAN COALITION LOBBYIST DAVID ADELMAN Mayor Pro tem Wilburn introduced Metropolitan Coalition Lobbyist David Adelman. Mr. Adelman presented information on his work with the Coalition and distributed the following: Legislative Report -End of Session Report Metropolitan Coalition 2010 Legislative Priorities (as of 11/17/09) David Adelman (Biography) Council Work Session June 14, 2010 Page 2 PLANNING AND ZONING ITEMS [b, c, t] PCD Dir. Davidson presented information on the following items: b) AMENDING THE IOWA CITY ZONING CODE, SECTION 14-4E-8, NONCONFORMING DEVELOPMENT. Associate Planner Howard presented an overview of the proposed amendment and a power point. c) AMENDING THE IOWA CITY ZONING CODE, ARTICLES 14-51, SENSITIVE LANDS AND FEATURES AND 14-9E, SENSITIVE LANDS DEFINITIONS, TO REFINE THE DEFINITION OF A REGULATED STREAM CORRIDOR. d) CONSIDER A RESOLUTION APPROVING THE PRELIMINARY PLAT OF MOSS GREEN URBAN VILLAGE, IOWA CITY, IOWA. (SUB10-00005) (DEFERRED FROM 6/1) COUNCIL APPOINTMENTS Historic Preservation Commission -Andrew Litton Senior Center -Rosamond Hanson AGENDA ITEMS 1. (Consent Calendar # 2c (7) -resolution approving cigarette permits) City Clerk Karr noted that all the establishments listed have made formal application for renewal. 2. (Consent Calendar # 2f (2) -letter from Shiela Knoploh-Odole re street maintenance) Council Members questioned street maintenance of bicycle lanes. PW Dir. & Interim Asst. City Manager Fosse outlined current practice and procedures, noting that streets are swept the entire year with two street sweepers; noting he was checking into the possibility renting, rather than purchasing, a sweeper. The matter will be discussed again at budget time. INFORMATION PACKET DISCUSSION [June 3 & 10] June 3`d Information Packet no discussion June 10~h Information Packet 1. (IP19) Council Member Mims noted the May 12 Parks & Recreation Commission draft minutes and discussion of three parcels of land being considered for donating to the City; and questioned the process for acceptance of donated land. PCD Director Davidson present for discussion. 2. (IP18) Mayor Hayek questioned the substance of the request from John Mikelson.. Interim City Manager Helling will follow up with Mr. Mikelson and follow up with Mayor Hayek. Mayor Pro tem Wilburn cited a request to sign the Mayors Climate Protection Agreement when he was Mayor, and noted Council feedback and direction to proceed. Council Work Session June 14, 2010 Page 3 COUNCIL TIME None CITY MANAGER SEARCH Mayor Hayek noted the 6/7/10 "Recruitment Profile" distributed loose in the 6/10 Information Packet, and asked if Council would like to discuss that evening or wait until a special work session scheduled at 6:15 PM the following evening. Majority agreed to try and finalize that evening; and agreed to modify as follows: - Rewrite page 3 paragraph re Iowa City shops; mention vibrant downtown not stress shopping - Shorten entire document - Mention UNESCO City of Literature - Correct inaccuracies re School District - Correct misspelling of Procter & Gamble; delete General Mills - Page 3 mentions Iowa City Community Theater, have a number of community theaters, maybe use wording of "vibrant community theater scene" or "several community theaters" - Reword Jazz Festival description ~, ~, - Under Issues and Opportunities ,page 5, remove reference to review of zoning and building codes (third bullet); done every three years and carry over from last Profile - Add reference to state and federal dollars under flood control - Remove "tenured" under sixth bullet on page 8, replace with highly qualified and cohesive or established Majority agreed to have Council Member Bailey rewrite the Profile, submit to City Clerk Karr for other minor corrections and punctuation review, and then have copies distributed at the formal meeting on 6/15. The special work session scheduled for 6:15 will be rescheduled to after the formal meeting starting at 7PM. ACTION: Cancel 6:15 start time for special work session and adjourn to special work session at the end of the formal meeting. (Karr) BUDGET PRIORITIES None JOINT AGENDA ITEMS Council Member Champion stated she would not be present. Council Member Wright stated he was returning from a trip and was dependent on United Airlines on whether he would be attending. UISG Rep. Higgins expressed an interest in attending. No agenda items submitted. SUMMARY OF PENDING WORK SESSION ISSUES [IP#4] Majority agreed to add discussion of Economic Development Projects Update (Crossings / Towncrest) prior to budget discussion. City Atty. Dilkes stated she would try and have a memo prepared re affordable housing in July that mean an executive session be scheduled. Council Work Session June 14, 2010 Page 4 UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS 1. Council Member Dickens invited everyone to attend a Pathways fundraiser hosted by his daughter, Saturday evening, June 26 at the Elks. 2. Mayor Pro tem Wilburn noted the Metro Coalition (retreat) meeting scheduled for July 8 in Ames. DISCUSSION OF MEETING SCHEDULES [IP#5] City Clerk Karr stated she was preparing a draft meeting schedule for the remained of the year (September -December) and encouraged Council Members to provide Monday /Tuesday dates that would not work for meetings, or anytime they would be out of town. In addition to the regular meeting schedule she noted the special meeting to discuss the City Manager search on August 20, City Manager interviews the week of September 20th, and meeting with area legislators prior to the beginning of the session. The Parks & Recreation Commission has requested a joint meeting with the City Council to discuss affiliate agencies fees and August 16th was agreed upon. Council agreed to the following schedule for the KXIC Wednesday morning radio show: June 23 -Champion & Elliott June 30 -Dickens July 7 -Hayek July 14 -Mims July 21-Champion or Wright July 28 -Champion or Wright August 4 -Hayek Meeting adjourned 8:25 PM.