Loading...
HomeMy WebLinkAbout2010-08-12 Info Packet~ = 1 -•ti.at~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET August 12, 2010 AUGUST 16 COUNCIL WORK SESSION IP1 Council Meetings and Work Session Agenaa IP2 Memorandum from the Director of Parks and Recreation and the Chair of the Parks and Recreation Commission: Affiliate Fee Discussion IP3 Memorandum from the Assistant City Attorney: Alcohol-free events in a portion of an establishment IP4 Memorandum from the Director of Housing and Inspection Services to Stadium Club, Jeff Clark and Tracy Barkalow: Liquor License and Temporary Use Permit for 817 Melrose Avenue and 5 Triangle Place IP5 Summary of Pending Work Session Items MISCELLANEOUS IP6 Memorandum from the Interim City Manager: I,ianos aowntown IP7 Memorandum from the Interim City Manager: Contract between Iowa City Public Library and the University of Iowa IP8 Memorandum from Tom Slockett, Johnson County Auditor to the City Clerk: Bar entry age IP9 Memorandum from the City Clerk: ICAD Group 2010 Annual Luncheon IP10 Memorandum from Carol Sweeting to Rick Fosse: Public Works Volunteer Activities IP11 Memorandum from the JCCOG Traffic Engineering Planner: Traffic calming measures on Whiting Avenue IP12 Memorandum from the Senior Housing Inspector: Mobile Home Inspections IP13 Memorandum from the Director of Public Works and the Director of Planning and Community Development: Update: Flood-related activities IP14 Press Release: Design firm creates website for Towncrest Redevelopment Master Plan IP15 Press Release: Rummage in the Ramp sets new records IP16 Invitation: Iowa City's Community Development Celebration -August 19, 2010 IP17 Invitation: Neighborhood Centers of Johnson County Summer Celebration -August 19, 2010 E-mail from Executive Director/JCCOG: August 25 Meeting Notice/Reminder [Distributed 8/12/10] August 12, 2010 Information Packet (continued) 2 Memorandum from Parks & Recreation Director: Park Tour [Distributed at 8/16 Work Session] DRAFT MINUTES IP18 Board of Appeals: August 2, 2010 ~'` ~'~~wr~'~~1~~~~~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY August~12, 2010 www.icgov.org AUGUS 16 COUNCIL WORK SESSION IP1 Council Meetings and Work S ssion Agenda IP2 Memorandum from the Director o Parks and Recreation and the Ch of the Parks and Recreation Commission: Affiliate F e Discussion IP3 Memorandum from the Assistant Cit Attorney: Alcohol-free ev is in a portion of an establishment IP4 Memorandum from the Director of Hous g and Inspection Se ices to Stadium Club, Jeff Clark and Tracy Barkalow: Liquor Licen a and Temporary se Permit for 817 Melrose Avenue and 5 Triangle Place IP5 Summary of Pending Work Session Items MISCELLAN OUS IP6 Memorandum from the Interim City Manager: Pian s owntown IP7 Memorandum from the Interim City Manager: Co ct between Iowa City Public Library and the University of Iowa IP8 Memorandum from Tom Slockett, Johnson Co ty Audito to the City Clerk: Bar entry age IP9 Memorandum from the City Clerk: ICAD Gr up 2010 Annu I Luncheon IP10 Memorandum from Carol Sweeting to Ri Fosse: Public Wo s Volunteer Activities IP11 Memorandum from the JCCOG Traffi Engineering Planner: Tr ffic calming measures on Whiting Avenue IP12 Memorandum from the Senior Ho sing Inspector: Mobile Home Ins ctions IP13 Memorandum from the Director of Public Works and the Director of Pla Wing and Community Development: Update: Floo -related activities IP14 Press Release: Design fir creates website for Towncrest Redevelopm nt Master Plan IP15 Press Release: Rumma a in the Ramp sets new records IP16 Invitation: Iowa City's ommunity Development Celebration -August 19, 20 0 IP17 Invitation: Neighbor ood Centers of Johnson County Summer Celebration - ugust 19, 2010 DRAFT MINUTES IP18 Board of Appeals: August 2, 2010 ~ = _ ~, 08-12-10 ~~ ~'..u'~`~ Cit Council Meeting Schedule and IP1 Y CITY OF IOWA CITY Work Session Agendas August,2, 20,0 www.icgov.org • MONDAY, AUGUST 16 Emma J. Harvat Hall 6:30p Special Formal -Executive Session (Pending Litigation 8~ Property Acquisition) Regular Work Session • Meet with Parks & Recreation Commission re: Affiliate Fees ~IP2J • Council Appointments • Agenda Items • West Side Levee-Funding/Local Match for I-Jobs (Agenda #6] • Alcohol/Non-Alcohol Split Venues (IP#3] ^ Temporary Commercial Uses Near Kinnick Stadium(IP#4] ^ Information Packet Discussion [7/15,7/22,7/29,8/05,8/12) • Council Time • Budget Priorities ^ Summary of Pending Work Session Items ~IP5] ^ Upcoming Community Events/Council Invitations/KXIC • Discussion of Meeting Schedules • TUESDAY, AUGUST 17 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • FRIDAY, AUGUST 20 Emma J. Harvat Hall 8:OOa Special Formal Council Meeting -Executive Session (City Manager Search) TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, AUGUST 30 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, AUGUST 31 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, SEPTEMBER 6 Labor Day Holiday -City Offices Closed • TUESDAY, SEPTEMBER 7 Emma J. Harvat Hall TBD Special Work Session and Formal (combined) • MONDAY, SEPTEMBER 20 Emma J. Harvat Hall TBD Special Formal (City Manager Interviews) 6:30p Regular Work Session • TUESDAY, SEPTEMBER 21 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting ~ G 1 ~.:. ®a7~ „~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas August,z, zo,o www.icgov.org • MONDAY-WEDNESDAY, SEPTEMBER 27-29 Emma J. Harvat Hall TBD Hold dates for City Manager InterviewslMeet & Greet • MONDAY, OCTOBER 11 Emma J. Harvat Hall TBD Special Work Session and Special Formal (combined) • WEDNESDAY, OCTOBER 20 Room B/C ICPL 4:30p Joint Meeting (Separate Agenda Posted) • MONDAY, OCTOBER 25 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, OCTOBER 26 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, NOVEMBER 15 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, NOVEMBER 16 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, NOVEMBER 29 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, NOVEMBER 30 Emma J. Ha-vat Hall 7:OOp Special Formal Council Meeting • WEDNESDAY, DECEMBER 1 Emma J. Harvat Hall 6:30p Special Work Session • MONDAY, DECEMBER 6 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, DECEMBER 7 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting IP2 city of Iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: City Council - FROM: Michael Moran, Director, Parks and Recreation Craig Gustaveson, Chair, Parks & Recreation Co ~ssion~~v~^ DATE: August 12, 2010 RE: Affiliate Pee Discussion In preparation for our joint discussion on Monday August 16, 2010, we thought it would be beneficial to share some items of information with you that the Commission has been reviewing for the past year. We have included a timeline of information relative to our discussions in order to give you a sense of how this was developed. The next set of documents is the fees that would have been charged to the affiliate groups based on their previous two years usage. And lastly a copy of a Proposed Memorandum of Understanding (MOU) that will be given to all affiliate groups to develop a sense of accountability and eliminate any confusion about responsibilities with each group. This MOU has not yet been reviewed by Lega] and is in a draft stage. We have not asked the City Clerlc to place the deferred item regarding affiliate fees on your agenda for Tuesday night but would like to place it on your agenda for the August 31, 2010 meeting. I will be present at your discussion and council meeting if there are any specific questions. Thank you for your willingness to discuss this matter. AFFLIATE GROUP DISCUSSION TIMELINE SUMMARY May 2009 Staff put together a list of affiliate groups along with what we provide them and what they provide us. May 2009 Commission discussed DogPAC shared use agreement and it's renewal, Commission deferred to the June meeting. June 2009 DogPAC presented Staff and Commission with a proposed agreement for sharing of fees. Commission moved to accept a one year contract proposal. Passed 7-1 with Krohmer opposing. July 2009 Moran reviewed that Commission had indicated to him at the previous meeting that they would like to help the budget through revenue gains. One recommendation from him to do this was to start charging the affiliate groups for their facility use. There was discussion of a graduated fee proposal. August 2009 Moran presented Commission with a list of affiliate groups which included four categories: 1) what rental fees would have been if they had been charged the regular fee; 2) labor costs for staff; 3) FY09 budgeted costs and 4} a proposed fee structure. Suggested that a 10% fee structure be put in place for IC Boys Baseball, Babe Ruth Baseball, Iowa City Girls Softball and Kickers. Groups that add up to a smaller dollar amount worth of rental fees would start out paying 50% of the full cost. Proposed to start this on July 1, 2010. Moran was asked by Commission to come up with a document reflecting the degree of possible affects on these groups along with their membership numbers and revenue. Sept. 2009 Moran presented a second draft to Commission showing the 10% fees for Boys Baseball, Babe Ruth Baseball, Girls Softball and Kickers. The remaining groups reflected a proposed 50% fee. He noted that the initial revenue goal was $26,000. This proposal would bring that total to $28,144. It was decided that affiliate groups need to be invited to a Commission meeting. Oct. 2009 Commission discussed proposal further. Decided to hold a special informal meeting on November 4 to focus on this topic only. A second gathering scheduled November 18 for public input. Nov. 4, 2009 Commission met to discuss three issues: 1) Fee structure and cost recovery necessary from youth sports groups who rent fields from Parks and Recreation. 2) Fee structure and cost recovery necessary from those groups that rent rooms from Parks and Recreation. 3} Fee structure, if any for social service agencies. Commission came up with recommendations to be presented at November 18 meeting. Nov. 18, 2009 Three concepts decided at November 4 meeting as follows: 1) Everyone pays 100%. 2} Public nonprofit groups pay 10% of outdoor facility costs to be raised biannualy until it reaches 40%. Groups would be charged 50% or incurred expenses for indoor facilities. 3) No charge for social service groups. Commission in agreement to leave policy as revised with two suggestions: 1) include veteran groups in the social service group definition. 2) Charge 10% graduating to 40% of department costs for both indoor and outdoor facility use. a Dec. 8, 2009 Letter written to Affilia#e Groups addressing the proposed policy and inviting them to attend a future Commission meeting as well as send correspondence to the Commission for their review, Dec. 2009 Bill Graf from Boys Baseball, Mary Villhauer, also from Boys Baseball, Steve Schuette with Iowa City Girls Softball, Barb Kamber with Iowa City Kickers, and ANan'Guymon, also with Kickers, were present to discuss their concerns regarding this fee policy. Jan, 2010 Lynn Yoder with Ocean Waves, Mike Kline with Iowa City Girls Softball, Larry and Delores Meister with Camera Club were present to discuss their concerns. Feb. 2010 Special informal meeting scheduled to discuss affiliate group policy only. The proposal for consideration this night included the following: 1}Affiliate youth sporting groups would be charged an initial flee of 10% of the actual cost with the goal reaching 40% over a number of years. 2) Affiliate groups that rent rooms would be asked to pay 50% of the rental costs; however, with the usual recovery of 40% of non property tax support, it may be better to have them pay 40%. 3) Options for social service agencies. Moran to draft a policy for commission review and vote on at their February 10 meeting. Mar, 10, 2010 Affiliate group usage policy written. Mar. 10, 2010 Draft of the Affiliate Group Policy was distributed to Commission for their review. Commission approved the policy 8-0 with Raaz being absent. Mar. 11, 2010 Letter written to affiliate groups with policy attached and letting them know that Council will discuss on April 6, 2010. Mar. 31, 2010 Follow up letter to affiliate groups letting them know that Council has moved this item back to their April 27 meeting. Another copy of the policy attached. April 2090 Council removed the item from their April 5/6 agenda. Will place on the April 26/27 agenda. Moran will write memo to council explaining the process. Apr. 21, 2010 Moran writes memo to Council explaining policy. April 27, 2010 Council determines that there is a need for there to be more dialogue regarding the policy. They ask Moran to schedule a meeting between them and the Commission. Moran reported that this may be difficult due to limited number of Council meetings in the summer. Determined by commission that Moran and a Commission member meet with affiliate groups individually and then Moran will write a letter May 2010 Moran reviews Council meeting in April with Commission. Moran reported that it may be difficult to schedule a meeting between Council and Commission due to limited number of Council meetings in the summer. Determined by commission that Moran and a Commission member meet with affiliate groups individually and then Moran will write a letter to the Council explaining their plan, giving them to option to schedule a meeting with Commission or go ahead with a vote on policy. \° Oc- W U ~ ~ U ~~ ~ ~ d I IN Ij 4? ~~ I I i_.. i IN NIA II IN ~ ~ ~~ I _ I__ o L ~ ~ti rn ~(~ 7 ~ O N ~ ~ ~ ch;N ~ ~ ~ °a'CO ~ rrn ~ ~-- ~ II ~ ~ II 0 ~ iM r ~~ ~ ,~ ~ ` ~ N i O O ti O (D ~M ) Q ~ CD _ r b} ~- 69 ~ ~ 11 ~ II W . ... i U` ~ ~ N d 100 ~ 1 N . N ~ d ~ N pllr O ~ ~ ~ O ~ II II (A L '~ ~ M ~ ~ N Q N 0~p ti N N ~ ~ ~ ~ •II N ~ II! Z Z Q N_ Z Q O I m ate: C C. •~, •C, a~ fl_I rn ' cn ~ ~ O O p N N .~ N ro m ~~ ~~ O ~-- N N ~ ~ Cn W ~ ~,' . ~ o 0 ~ U Q --~ E9 CC ~ ~ N O M ~ ~ ~ I~ i~ ~ ~ ~ =O ~} N N ~ I I I I ~ I ' d. o I,n <G o 6r9 6~9 ~ ` I N O _O cN~- a0 ~ I ~ 1 69 ~ ~ I II ~ II U ~ f Q p -- p ~ O N tOD 4. ~ N e ~ II II L ~ ~ (~ L ~ ~ ~ M ~ ~ ~ O N ~ r O CNp O _~ ~ i ~ it ~ ~ II i p~ rni Ci CI ~I O Op N N CO (!1 U U 0 ~ M r e~ O ew N ~ ~ 6~ ~ _ _ _ W L .N ~ I- ~~,a o 0 Q J ~ (~ ~ L L ~ OO O M ~ M ~ ~ O N N m p d. ~ O Ef3 M ~ II ~ ~ ~ II ~ h ~ M ~ M E9 ~ N ,` ~ O O ~ N J 69 ~ W ~ - --- -- Q ~ ~ U U a~ N ~ ~ ~ ~ dN O `" /fl N 69 Ef3 H Il L .C ~ N ~ ~ O ~ "' ~' ~' ~ zoo ~ II i II I 1 I ~~ m in C4 O O DQ OD U ~ ~ U U U a a m ~ UL (n ~ Q Cn "- _ O L L7 .C L lCj ~ N N ~ o D ~' . Z O z 3 (D O ia0 .O j( t0 ' Or l^ Vl '^ ' V/ ~ ~ ~ I~ I w ^^ '' lVJ ~~ ~ ' v ^ 1VI ~~ D • ~ ~ `{ , I ~ I ~ 3 ca 0 ca ca u~ z ~ ~. • ~ a m m a. ~ C ~ .-. II Efl II ~ ffi W ~ II ~ ~ O ~ ~ 'a ~ 1~ ( f2 n ~ ~ I ~ ~ WI ~. I N _ ~ 1 O ~ ~ i CEO = T[ ~ I l ( I I I ~ I I I f~~ ~ ~ N ~ {i9 (~ I _.1 N {~ N~~ ~ {{1. _1 WiN 69 .a N'3 U7 (D (p ~ 1 'O 1~ O o ~ cn O o ~ o n N ~- ~ D ~ ~~ ~ r ~ N ~D D jD Nca o ~ ' ID ~ ~ a o ~ i o'' _. I. (n 3 ii 3~ 3. -O =~ N w ~ I 3' Ni Wi N! N'' w; 3 d (D ~ N 31 ~~ o I) O O OI p W (D ~ W N II ~~ II ~N II N ~ ~O cn (D -' ~ O N ~ ~ ~'`~ ~ ~ Ti C W ~ V C N O ~ O 71 Ui C A ~ ~ U1 ..~, f~/ p 00 ODI 00 a I I N _~.._.... .._. ' _. _ L „~ o ~ m I~ I i z 1'~ rZ t~r~ ~ ~ ~ ID ' 'D D D ~ N _ ~ n `` ~' n ! rn ~ ~ ~ ~ i ~ j m m ~, rf, to v- ~c (n ~ -J o fD Cn O A I O V "~ ~ \° N O O O~ OI o O `•s AFFILIATE GROUP 2008 HOURS USED 10% OF COST 2009 HOURS USED 10% OF COST Aerohawks 15.92 $7,96 7 $3.50 Camera Club 66 $33.00 54 $27.00 Community Theatre 76.50 $38.25 0 0 Fly Fishing 18 $9.00 17.50 $8.75 *Ocean Waves 120.50 $60.25 174.50 $87.25 *Old Cap. Chorus 134 $67 141,6 $70,80 **Praject Green 37.5 $18.75 22.00 $11.00 Fees are based on a $15 room charge per 3 hrs of use or $5 per hour. * Already received donation for room use. ** Fee likely waived due to donation to City. PARKS AND RECREATION DEPARTMENT' 220 SOUTH GILBERT STREET IOWA CITY IOWA 52240-1632 ['!"1'Y C)F IOWA CI"fY PHONE (319} 356-5100 FAX (319} 356-5487 v/ww. icgov.org/ pr Memorandum of Understanding between Iowa City Parks and Recreation Department and an affiliate group to Iowa City Parks and Recreation Department. Parks and Recreation Responsibilities l . Provide usage of the following facilities: Maintenance and repair of facilities used: which includes field preparation, mowing and on-going maintenance. 2. Provide on-site personnel one hour prior to scheduled games and one hour after the last games are played. 3. Provide board liaison and support to the board. 4. Offer coaches training and certification opportunities (Including background checks on coaches and volunteers}, Affiliate responsible for reimbursement of costs to Department. S. Provide space for promotion of Afflliate group in activity brochure and PSA's. 6. Coordinate efforts with other Affiliate groups for a clear picture of what happens city wide. 7. Provide City of Iowa City web based service, i.e. text services for daily announcements (weather) and cancelation announcements. 8. Provide concession stand, storage and bathroom areas for users; concession stand is retained by Affiliate group for first right of refusal for tournaments and other outside events not affiliated with the Affiliate group. 9. Pay all utility casts. 10. Schedule annual meeting with Parks and Recreation Commission. Affiliate Responsibilities 1. Provide Department with annual financial reports summarizing year end revenues and expenses. 2. Provide Department with annual list of board of directors, with email and phone contacts. 3. Provide Department with insurance coverage proclamation, list City as additional insured. 4. Provide play schedules for department review by , 20 .All schedules will not be considered "final" until they receive approval from Department Staff. 5. Provide participant rosters with addresses and-phone numbers. 6. Provide boaxd meeting schedule for Department liaison attendance. •" 7. Provide all registration services for their program. 8. Provide all game equipment, for practices and games. 9. Select, recruit and train all staff; paid and volunteer. 10. Follow and observe local and state .health code rules and regulations while operating concession stands and other related activities. Provide license issued by Health Department. Department Head Date Affiliate Representative Date ~~®,~ C[ T Y O F I O 1NR CITY ~P3 E~UR Date: August 6, 2010 To: Iowa City Council From: Eric Goers, Asst. City Attorney Re: Alcohol-free events in a portion of an establishment Issue: The Mill, which currently possesses no exception certificate from the Under 21 ordinance, has approached the City about hosting an all-ages alcohol-free event. However, they wish to still serve alcohol in a portion of their establishment during the event. The question is whether this can be done under the current ordinance and, if not, can the ordinance be amended to adequately address enforcement issues associated with having alcohol and non-alcohol events within the same premises. Background: Iowa City Code 4-5-8 contains the under 21 ordinance. As you know, the ordinance includes several exceptions to enforcement, one of which is when the establishment hosts an alcohol- free event, approved by the Chief of Police. Iowa City Code 4-5-8(B)(4) allows those under 21 to be present in a bar, "...during a time that the licensee or permittee has, in accordance with a written notice and plan given in advance to and approved by the chief of police or designee, suspended dispensing alcoholic beverages on the licensed premises." The point of the ordinance is to keep those under legal age away from alcohol, which can easily be achieved if there is no alcohol being dispensed in the premises. This exception was included in the ordinance to allow and encourage establishments to host alcohol-free events that could be enjoyed by those underage or of legal age alike. The problem with the Mill's current proposal is that the ordinance requires that the establishment suspend "dispensing alcoholic beverages on the licensed premises." This includes the entire "licensed premises" and is not flexible, such that the "licensed premises" can be one part of an establishment on Thursday and another part on Friday or can be a "portion" of the licensed premises. The licensed premises is specifically delineated and approved at the licensing stage, reported to the Iowa Alcoholic Beverage Division and contains the entire licensed premises. Therefore, in order for an establishment to make use of this exception, they must suspend alcohol service (in fact must place all alcoholic beverages out of sight and reach of patrons) for the entire premises. August 12, 2010 Page 2 Thus, City Code Section 4-5-8 does not contemplate holding an alcohol free event in or on a "portion" of an establishment, as the language of the ordinance contemplates the suspension of dispensing alcoholic beverages "on the licensed premises". Thus, permitting a portion of a licensed premises to hold an alcohol free event while continuing to serve alcohol within another portion of the premises will require an ordinance amendment through the City Council. Consequently, under the current ordinance, the Mill's request must and will be denied by Chief Hargadine. Staff from the involved departments met this week to discuss how requests such as the Mill's might be accommodated in the future via an ordinance amendment, with an eye on encouraging and promoting alcohol-free entertainment and events, should Council wish to pursue such accommodation. Due to safety concerns, we started with the premise that if establishments wished to effectively split their bars into two separate spaces, they would have to be treated separately, and each space would need to meet all fire and building codes. This may present a number of logistical problems, for which there may or may not be remedies that Council could provide. The following is a list of potential problems in allowing or implementing a split premises establishment: Separation of Spaces. Police and HIS representatives at our meeting felt strongly that the spaces should be physically separated by solid structures, as opposed to separated by means of curtains or the mere presence of bar staff between spaces. Restrooms. Each space would need their own restrooms, both for code compliance and to prevent the passing of alcoholic beverages from patrons of one side to the other. The notion of sharing bathrooms and relying on bar staff to prevent redistribution of alcohol to underage patrons in the bathroom was deemed neither feasible nor realistic. Exits. In order to be code-compliant, based on the occupant load, each space may require two exits, for a total of at least 4 separate exits for the establishment. This could be difficult, if not impossible, to meet for some of the narrow frontage establishments. Some flexibility may be possible here, depending on how the spaces are separated and where the exits are located. Of course, the key is the provision of enough exits for all patrons, in all spaces, to exit swiftly and safely in the event of an emergency. Violations of the Alcohol-free Event Certificate. Presently there is no remedy for violations of the event permit other than criminally charging the underage patron and bar staff personnel who knowingly allowed them in. However, there is rarely enough proof to file charges against the bar staff, as they typically claim the patron must have had a fake I.D., which is often the case. If, after an ordinance amendment, we allow split premises August 12, 2010 Page 3 events, such as those currently being proposed by the Mill, we suspect that the establishments hosting such events would host them frequently, or even daily. In that case, we need to provide a mechanism for revoking a permit if the bar proves to be unwilling or unable to prevent underage patrons from finding their way into the alcoholic space, or from receiving alcohol from legal age patrons. Moreover, as the code is currently written, upon approval of a "notice and plan" for the suspension of dispensing alcoholic beverages on a licensed premises, (including keeping it out of sight and reach of patrons), during which "event" persons under legal age may legally enter the premises. The ordinance does not define whether the "plan" for the "event" includes daily, weekly, ongoing or only discrete events. While acknowledging that the purpose of this notice and plan is to advise law enforcement when all age events are taking place for compliance purposes, we may wish to further define the length or frequency of the effectiveness of such a plan for an "event". After your discussion on August 16th, if Council wishes to accommodate split premises events, our office will work with the affected departments and draft an amendment to 4-5-8 that allows for such events, while attempting to preserve safety and enforceability, and present it for your review. Cc: Dale Helling, Interim City Manager Marian Karr, City Clerk Sam Hargadine, Police Chief Matt Johnson, Police Captain Rick Wyss, Police Captain Doug Boothroy, HIS Director Eleanor Dilkes, City Attorney Sarah Holecek, First Assistant City Attorney IP4 r ^.!,! Il,r, ®~,~ CITY O F I O- W A C I T Y ~:~~ MEMC)RANDUN[ ~~ ~ Date: August 11, 2010 To: Stadium Club Jeff Clark Tracy Barkalow , From: Douglas Boothroy, Direc of ous and spection Services and Building Official Re: Liquor License and Tem rary Use Permi or 817 Melrose Avenue and 5 Triangle Place Background The Stadium Club proposes to hold tailgating events at 817 Melrose Avenue (located across the street from Kinnick Stadium) and 5 Triangle Place during Iowa football home games. The events would include live music, televisions throughout the premises for watching the game, and tap beer after payment of an entry fee. Current zoning for the two properties is RS-5 (low-density single family residential). This type of commercial activity is not permitted by right in residential zones. Therefore, the Stadium Club has applied for liquor license and temporary use permit which need to be approved before the Stadium Club tailgating events can occur. Liquor License The Stadium Club needs approval of a liquor license in order to hold their proposed tailgating events. As the Building Official I am recommending that the liquor license be denied. The property has an outstanding zoning violation, of which you have been notified. The property owner has completely paved the rear yard area and offered leased parking to the public. The business of providing commercial parking in a residential zone is prohibited. The City Code does not allow liquor licenses to be approved for a premise which does not conform to all applicable laws and provisions of the City Code. Temporary Use Permit The purpose of the temporary use permit regulations is to allow short-term and minor deviations from the requirements of the Iowa City Code which are truly temporary in nature (i.e., can be terminated and removed with no permanent improvements to the site) and will not adversely impact the surrounding area and land uses. Based on review of the information and documentation submitted by the Stadium Club and comments from the Iowa City Police Department, I have reached the following conclusions: The owners of the property on which the Stadium Club proposes to operate have installed permanent improvements (paving the entire rear yard area with fencing). Under the temporary use provisions, temporary uses are truly temporary in nature and permanent improvements to the site are clearly prohibited. 2. The Stadium Club is a commercial venture with live music and alcohol after payment of an entry fee. This use is not compatible with the residential use on the site. For example, under the City Code, an outdoor service area liquor license, is not allowed within 100 feet of a residential use. In addition, permanent improvements have been installed on August 11, 2010 Page 2 the premises to support the commercial use and are not compatible with neighboring residential uses or the residential character of the area. 3. The Iowa City Police Department has determined adequate emergency access is not available. Therefore, the site does not provide adequate emergency access to the Stadium Club venue. 4. The property is currently in violation of the Iowa City Zoning Code. The property owners created, marketed, and leased approximately 23 parking spaces in aloes-density single family residential zone, and this is a violation of the Iowa City Zoning Code. Therefore, based on the above conclusions, the Stadium Club's temporary use permit is denied. cc: City Council Marian Karr, City Clerk Dale Helling, Interim City Manager Eleanor Dilkes, City Attorney hisadmlmem/stadiumclub81010.doc IPS SUMMARY OF PENDING WORK SESSION ISSUES 8/12/10 Sunday Bus Service (AUGUST 30) Future Review of Development/Permitting Process (AUGUST 30) Location of Affordable Housing (AUGUST/SEPTEMBER) Fire Department Strategic Plan (SEPTEMBER) Review Function of Boards/Commissions: Explore Possible Consolidations Brick Streets Repair/Funding Strategy (SEPTEMBER) Alley Inventory (FALL `10) Economic Development Projects Update (NOVEMBER) Flood Response & Mitigation Update (PERIODIC) r r, 1 CITY CAF IUINA C[TY ~m~ ~ ®~~~ N D U M E~aRA Date: August 11, 2010 To: City Council --~ From: Dale Helling, Interim City Manager ~~ ~ _ Re: Pianos Downtown Marc Moen has indicated that the program sponsors have identified five possible locations for additional pianos downtown. He has inquired regarding the issuance of permits by the City for these pianos. Clearly they desire action by Council to allow these pianos on an ongoing basis. (See attached a-mail and location map) The two pianos currently in place were permitted on a trial basis and those permits expire on October 1, 2010. It appears that they are very popular, often played and a source of entertainment for many others nearby. I am not aware of any related complaints being received. If Council is interested in allowing more pianos on sidewalks and/or City Plaza, we can issue additional temporary permits. However, there is a significant investment in placing each piano. If Council is so inclined, this may be the time to decide if the City Code should be amended to allow this use on a permanent, albeit seasonal, basis. If so directed, staff is prepared to draft the necessary changes to allow adoption before the October 1 expiration date of the temporary permits. In the interim, any additional temporary permits would also have an October 1 expiration. Please indicate at your August 16 work session how you wish staff to proceed. cc. City Attorney City Clerk 08-12-10 IP6 Marc Moen Page 1 of 1 Marian Karr From: Marc Moen [marcmoen@me.com] Sent: Sunday, August 08, 2010 10:54 AM To: Eleanor M. Dilkes; Marian Karr; Dale Helling; Kim Sandberg; Rick Fosse Cc: Mark Ginsberg; Matt Hayek; Ryan West; Steve West; Nick Arnold; Nick Arnold Subject: Pianos Attachments: PIANOS downtown map.pdf; ATT23766.htm Eleanor, Marian, Dale, Kim and Rick , Mark Ginsberg and have identified areas that we think would be good locations for additional pianos. The pilot project has been far more successful than I had anticipated and I think Mark G. is very pleased as well. Is the proposal to the City Council on the next agenda? If we can get 1 or more people on board to adopt pianos prior to the next council meeting are you agreeable to looking at adding additional pianos under the pilot project "temporary permit" as you did with the 2 existing pianos? Attached is a map regarding possible additional piano locations. I've shown the existing two pianos in green. I marked the general areas where Mark and I discussed possible additional pianos in magenta and numbered them according to what we thought was the ideal order of priority (Mark if I got any of this wrong please weigh in). The cost of anchoring the pianos and having covers made is between $400 and $675 plus the $200 deposit to the City and ongoing repairs and tuning. This does not include the cost of the pianos themselves. Given the cost (and the daily covering /uncovering and the need to have someone on standby in case of rain) I am not sure how many business owners we can get to "adopt" pianos but the attached map shows you our goal of adding another 5 pianos. Thanks again for all your support. It has been so fun watching kids play the pianos and to hear the amazing talent from accomplished pianists. 8/9/2010 Downtown Io~~w,fa City Parking Ramps ONE WAY y Macbride Museum Jessup Hall ~ of Natural Hall History Old ~~~ Capitol N ~ ~~i Z z Schaeffer ~~ ~ p ~_ McLean Hall ~ Z o Hall ~ ~ iri iirii Irl l.1 ~~~ ~~ ~~ ~~~~ WASHINGTON ST. Old Capitol Town Center JEFFERSON ST. Phillips Hall Van Allen Bldg. ~ Seashore Ika II Hall ~ ONE WAY y State Historical Society v~i z Spence ~ ~ Lab. of w m ~ m Psychology l z 7 Place & . 9 Clty ,~~~ u~ii Police JEFFERSON ST. z O z x O IOWA AVE. WASHINGTON ST. COLLEGE ST. ONE WAY y w C7 O D O z m D l< 1 BURLINGTON ST. 600 sp=ces US West Bldg. Court St. Transp. Center -I COURT ST. p P, ~ ~~.~ z 0 0 a a 0 BURLINGTON ST. O z O Parking Ramp x O PIANOS existing: Ginsberg; Plaza Towers z m Possible additional Pianos: J " 1. east end of College St. Ped Mall 2. Dub St Ped Mall (near Cheap & Chic) 3. Iowa Ave (near Joe's Place / 808/ Pita Pit 4. Washington Street (near Artisans Gallery/Java House/ Englert 5. Near north side (near Brewery Square/VVriters Square ~~®~ CITY OF IOWA. CITY 1P7 E~CJRA Date: August 12, 2010 To: City Council From: Dale Helling, Interim City Manager Re: Contract between Iowa City Public Library and the University of Iowa Attached is a memo from Library Director Susan Craig describing a contract with the University of Iowa for providing children's literature services to UI students and faculty in the College of Education and Library Science programs. Susan and I discussed this earlier in the year and we agreed that it is a great opportunity for effective cooperation between the Library and the University with distinct advantages for both. Note that the ICPL Board will act on this at its August 26 meeting and Council will have a resolution to increase Library staff hours by a total of one-half time equivalent for consideration at your meeting on September 7. Iowa Ciry Public Library 123 South Linn Iowa City, Iowa 52240-1820 Susan Craig, Director Information (319) 356-5200 Business (319) 356-5206 Fax (319) 356-5494 DATE: August 10, 2010 TO: Dale Helling, Acting City Manager FROM: Susan Craig, Library Director RE: Contract between ICPL and UI There has been a lot of progress on the proposal that was made to us in June by the University of Iowa College of Education and the University of Iowa Libraries. Due to the closing of the UI Curriculum Lab they asked if we would be able and willing to provide access to children's literature collections and assistance with their use to University students and faculty in the College of Education and Library Science programs. We have agreed to do this and a contract has been drafted and reviewed by the City Attorney's office. It will be on the agenda for Library Board final approval on August 26. For many years the College of Education has maintained a children's literature collection in the Lindquist Center. Due to staff retirements and demands on space, the College of Education and University Libraries began to discuss alternative options for services this spring. They approached the Iowa City Public Library in June to ask if we would consider providing access to children's literature for their students and faculty who need these materials. We were interested. This is an excellent opportunity to work with the University to provide a service for which we are uniquely qualified. In fact, we know that our collection is already used by students in need of children's literature materials. We are open more hours than the Curriculum Lab where the UI collection has been housed, and are near campus which makes ICPL an attractive option. We will accept and store the entire UI collection, using it to augment our materials. We may also use items in current and future outreach locations. Our patrons will benefit from having access to more materials. Our collection development and circulation policies will govern the collection and its use while providing these services. We will offer restricted use library cards to faculty and students who may not otherwise be eligible for an ICPL card. We expect this will be a very minimal number of cards. The anticipated increase in circulation is relatively small and can be absorbed by our current staffing levels in the circulation department. We will receive an annual payment of $35,000, which increases to $40,000 after five years. These funds will be used to increase two part-time staff positions in the children's department by ten hours each, and to provide additional funding for the purchase of new children's materials. The staff will work as liaison with the University, increase staffing at the Children's Room desk, and provide additional support for children's services and programs. I will have a resolution to increase the staff positions ready for September 7 Council meeting. I think this is a great example of governments looking for effective ways to deliver services together and avoiding unnecessary duplication. We have excellent children's collections and staff well trained to assist people in its use. This is a very specialized area which the University Library does not have expertise in and is a very small component of what they do. Our users will benefit from a larger collection and increased staffing. UI students and faculty will benefit from expanded hours and a larger collection. Please let me know if you need any further information. cc: Library Board REGISTER u+n VOTE Tom Slockett Johnson County Auditor Commissioner of Elections and Voter Registration email: auditor@pobox.com web: www.jcauditor.com August 10, 2010 Marian Karr Iowa City City Clerk 410 E. Washington St. Iowa City, IA 52240 Ms. Marian Karr: IP8 I am in receipt of the City of Iowa City's request to place the question of whether to repeal ordinance no. 10-4388, which amended the bar entry age from nineteen (19) years of age to the "legal age", which is currently twenty-one (21) years of age, before the qualified electors of the City of Iowa City, Iowa, at the General Election on November 2, 2010. The election date of November 2, 2010 for this public measure is herewith approved. If you have any questions please call Elections Deputy Amanda Stahle or me at 319-356-6004. Sincerely, ~~ Tom Slockett Johnson County Auditor & Commissioner of Elections TS/as ~-~ ~_~, AUG 11 2010 cat, cl~.l; :o~tra Cite, IQ'IVd ia: is m ~~ 319-356-6004 FAX 319-356-6086 913 South Dubuque Street Suite #101 Iowa City, Iowa 52240-4291 ® PRINTED ON RECYCLED PAPER ~ PRINTED WITH SOY INK IP9 ^~,®,~ CITY OF I(~1NA CITY ~a R~ ~~ Date: August 12, 2010 To: Mayor and City Council From: Marian K. Karr, City Clerk ~`~ Re: ICAD Group 2010 Annual Luncheon The Iowa City Area Development Group annual luncheon is scheduled for Wednesday, September 15, at the Sheraton in downtown Iowa City. Doors will open at 11 a.m. with lunch to be served at 11:30 a.m. The luncheon will conclude before 1 p.m. The City has reserved a tables of 10 for the event. Please let me know if you plan to attend. Richard Longworth, a senior fellow at the Chicago Council on Global Affairs and author of the book Caught in the Middle: America's Heartland in the Age of Globalism will be the featured speaker. r ~~i~p~~ CITY OF IOWA CITY IP10 ~~~~ N~uM EMORA M Date: August 10, 2010 To: Rick Fosse From: Carol Sweeting Re: Public Works Volunteer Activities This report provides a summary of the Public Works volunteer activities for the first 6 months of 2010. Iowa City utilizes volunteers to accomplish a number of the requirements of our storm water permit and to perform a variety of tasks to improve the environment and quality of life in Iowa City. Coupled with this are outreach and education programs designed to help residents and businesses actively improve their environments. Storm Drain Labeling During the summer of 2010, all storm water intakes were reviewed for labels reminding the community that water going down the storm drains goes to the river. Approximately 1000 labels were replaced. In addition, some neighborhoods received door hangers educating residents on how they can be a part of the solution to storm water pollution. Neighborhood Education Programs: Staff reviewed all of the storm water retention basins in Iowa City this summer and will be partnering with the IOWATER IDNR staff this fall to provide a pond education seminar to homeowner associations. This seminar can be used as a tool so associations can obtain a better understanding of their local impact on the Storm water interns review all storm drains in fhe City and replace missing drain labels and check road bridges for obstructions. watershed and they can begin testing to determine the health of their pond. Last year the storm water retention areas in Iowa City experienced significant algae blooms, this year the problems continue. Many local residents are concerned and interested in seeing healthier streams and ponds. We continue to address these issues through website information and site visits. ,~ . S ~~` ~~ ~~ Stream Sampling: The Storm water program utilizes IOWATER stream sampling protocol to evaluate the health of Iowa City's Willow and Ralston Creeks. Sampling is performed weekly by staff interns and community volunteers from April through November. This sampling information is registered on the IDNR website. Iowa City staff also participates in a spring and fall snapshot, collecting stream samples from across the state at the same time and date to determine the health of Iowa's waterways. To view Iowa City's Willow and Ralston Creek's water quality information, go to the IOWATER website at http~//iowater. net/database/viewdata.asp Volunteer Opportunities and Community Education: The Storm water volunteer program began utilizing the social networks Facebook and Twitter. This addition allows volunteers to sign up in advance and get up to date information about each event. With volunteer numbers available before the event, staff can also better determine operational needs. Ralston Creek Corridor Cleanup: Over the past six months, the UI Environmental Science Program, English Department, Law College, student athletes, sororities and fraternities as well as Kirkwood environmental classes, all provided the storm water program with over 221 volunteers. These groups assisted in the removal of 21.4 tons of garbage and woody debris from the banks and stream bed of Ralston Creek. These volunteer events were coordinated with the assistance of Solid Waste and Engineering staff. Westwinds Dr. and West Side Dr. Homeowners Associations are responsible for the maintenance of their neighborhood storm water retention ponds. Public Works Storm Water Volunteers March 2010 -July 2010 Date Volunteer Pro~ect Volunteer Grou Vols. Hrs. UI Environmental, Law, 3/28/2010 Ralston Creek/Gilbert St. and En lish students 26 3 4/10/2010 Ado t a Street AI ha Chi Ome a 12 3 Ralston Creek/Prentiss UI Medical and 4/11/2010 St. Walk Bride Environmental students 57 3 UI Environmental and English students, Kirkwood students, UI Ralston Creek/Walk 10,000 Hrs. student 4/18/2010 Brid a to Prentiss St. rou 32 3 UI Environmental, English and Law students, UI Student Athletes, UI Engineers Without Boundaries, Ralston Creek/Prentiss Delta Sigma Theta and St. to the Railroad Kirkwood Environmental 4/25/2010 Bride students 118 3 There were five storm water events held over the past 5 months. It may appear difficult to determine the value of volunteers, however, FEMA values an hour of volunteer time at $16.25 an hour. Based on this value, the 663 volunteer hours worked would equal a monetary value of $10,773.75 provided to the storm water program. Iowa River Cleanup Recognized: IOWATER presented Iowa City and partners the State "2009 Watershed Group of the Year" Award. Each year, the IOWATER volunteer water monitoring program has the opportunity to recognize outstanding individuals, organizations, "Wild Grape and Japanese Knotweed"are noxious weed thaf dominate Ralston Creek stream banks near Gilbert St. watershed groups, and events through their IOWATER Awards. The Iowa River Cleanup Partnership was selected to receive the 2009 award. Post flood 2008, we began organizing partners and volunteers to remove flood debris from the banks and adjacent public and private lands along the Iowa River, beginning at the spillway in Peninsula Park proceeding down to Hills, Iowa. Over a 15 month period approximately 977 volunteers collected 146 tons of trash and woody debris over 21 Saturday, Sunday and weekday events along 14 miles of the Iowa River. Volunteers utilized equipment such as 4-wheelers, hay wagons, tractors, trucks, canoes, flat bottom boats, chainsaws, ropes, and sheer strength to accomplish the task. The Iowa River Cleanup Partnership included University of Iowa (UI) environmental science classes, 10, 000 Hours Student Group, various fraternity and sorority groups, Kirkwood environmental science classes, community volunteers, UI Water Plant and Provost Office, Iowa Department of Natural Resources, Johnson County Soil and Water Conservation District, Johnson County Conservation, Johnson and Iowa County Watershed Coalition, Iowa City Landfill, Streets, Water and Engineering Divisions, Police staff and various groups that came in from out of state. Iowa City Adopt-A-Street: Iowa City has developed a new program to address litter on the major arterials in Iowa City. These locations include Mormon Trek Boulevard, Dubuque Street, Scott Boulevard, and Melrose Avenue. Modeled after the long standing program Adopt-A-Highway, organizations agree to clean designated right-of-way sections of the roadway at least two times each year. Iowa City supplies safety equipment, bags, and garbage pickup after each event and the organization receives recognition for participation. The Alpha Chi Omega fraternal organization launched the program this spring by removing litter along Mormon Trek Boulevard, Dubuque Street, and Scott Boulevard. Youth Empowered to Serve Partnership: This summer volunteers from "Youth Empowered to Serve" (YES) have been working with the volunteer program for two hours each Monday for 6 weeks. This organization provides opportunities for youth aged 14-17 years old to give back to their communities with an emphasis on job skills training and community involvement. Assisting University of Iowa Researchers: Laura Rigal, Associate Professor at the University of Iowa, engaged her class "American Culture Studies" to investigate the history of Ralston Creek, "Recovering Ralston Creek: Iowa City's Urban Waterway". City staff provided insight to students through interviews, drawings and past studies. The students presented their research papers at the Iowa Historical Society in May. Presentations included such topics as "The Origin and Geology of Ralston Creek", "A Forgotten Man's Forgotten Creek", "Geology of Ralston Creek as a Part of the Mississippi River Watershed", "Beavers from 1600 to the Present Day", and others. A copy of the research papers is available through my office. The research continues in Ms. Rigals' classes and will eventually be developed into a book. ~~y,~.~ ~ ~ :_j ~ Tasks such as making nafive seed balls for the Storm water program, making sandbags for future needs, and sorting bricks for recycling on city streets were accomplished by the "YES" groups. The Ralston Creek Watershed 5850 acres August 6th, 2010 Residents of Whiting Avenue and Northwood Drive Re: Traffic calming measures on Whiting Avenue Dear Resident: Uif-l L-"I U _ ~ r IP11 ~_._.® ~m~ ~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org The City has received a petition from a group of residents on Whiting Avenue and Northwood Drive to have Whiting Avenue considered for Iowa City's Traffic Calming Program. Traffic calming is the practice of managing speeds and/or traffic volumes on residential streets. The City completed a traffic evaluation and determined that Whiting Avenue between Ridge Road and Kimball Road qualifies for the consideration of traffic calming as the 85th-percentile speed of traffic exceeds 5 mph over the posted speed limit. While the initial petition was received from residents living east of Grissel Place, we believe that traffic calming would be most effective for the corridor if installed both to the east and west of Grissel Place if it is ultimately the wish of residents to install traffic calming measures. During June, a public meeting was held to develop a neighborhood consensus on a preferred traffic calming measure. After much discussion, the group decided to pursue the installation of speed humps. Speed humps are not the same as speed bumps (see attached drawing). Speed bumps are used to slow traffic in parking lots and must be driven over very slowly. Speed humps are 12 feet in length with a maximum height of 3-4 inches in the center. A speed hump is meant to be driven over at or just under speed limit. Some examples of existing speed hump installations are on Shannon Drive, Foster Road, Teg Drive, Morningside Drive, and Kimball Road. Based on the roadway length and topography, it was determined that four speed humps could be safely installed on Whiting Avenue. Please see attachment for approximate proposed locations. I would like to determine your household's level of support for the installation of speed humps on Whiting Avenue. Please fill out the enclosed postage-paid survey card and drop in the mail by August 27tH, 2010. Each household receives one vote. The neighborhood survey must indicate that least 60% of the responding households are in favor for the issue to be passed to the City Council for consideration. The intent of the City's Traffic Calming program is to install traffic calming features only if that is the desire of the neighborhood. You will receive the results of the survey by mail. If the measure passes, you will be notified of the City Council meeting date. Public notice signs will also be posted on Whiting Avenue. Comments on the proposal will be solicited from the Fire, Police, Public Works, and Transit departments in addition to local ambulance services. The City Council will make the final decision. If approved by the City Council, the speed humps would be installed in the upcoming months. Thank you for your consideration of this matter. Please return the postage-paid survey card no later than August 27th, 2010. If you have any questions, please feel free to contact me at darian-nagle- gamm@iowa-city.org or 356-5254. cerely, D agle-Gamm JCCOG Traffic Engineering Planner cc: City Council John Sobaski John Yapp Dale Helling Ron Knoche Matt Johnson Rick Fosse Jason Havel Marcia Bollinger Bud Stockman Jeff Davidson ...^.Jt YOir (~h V~.`; rail ti~„in--:., z.,( .; i. al2nt t, ai(f>~ ..Ca do.. ~~'.,,_--,®~ CiTY OF IOWA CITY IP12 ~III~~~ RAC EMC Date: August 3, 2010 To: Doug Boothroy, Director HIS From: Stan Laverman, Senior Housing Inspector Re: Mobile Home Inspections. The recent press coverage of the problems associated with Regency Mobile Home Park located south of Iowa City in Johnson County has raised questions about how Housing & Inspection Services addresses the inspection of mobile homes with-in Iowa City. Mobile homes located with-in Iowa City are considered single-family dwellings and as rental property are inspected every two years. As such we use the same inspection process and housing code as we do with afl rental property. As we conduct inspections we take note of site conditions and the condition of other mobile homes located with-in the park. If problems are noted they are addressed following the same procedure we follow for all properties in Iowa City. Owner-occupied mobile homes fall under the same guidelines as other owner-occupied properties in that they are inspected on a complaint basis. Because the mobile home parks located with-in Iowa City receive the same quality water and sewer services as provided to all properties in Iowa City no additional requirements for inspection are placed on those utilities. ~~®,~ C (T Y O F (O W A C (T Y IP13 ®~~~ N D ~ ~ E~~RA Date: August 12, 2010 To: City Council From: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Parkview Terrace Property Demolition • 3 properties acquired through the CDBG buyout are scheduled to have demolitions completed by August 20tH West Side Levee Project • Meeting with property owners and preparing for the submittal for final permits for construction. Iowa River Power Dam and Pedestrian Bridge Will be meeting with the consultant to design for the repair of the dam and the replacement of one pedestrian bridge section due to flood damage. Dubuque Street Elevation and Park Road Bridge Reconstruction Project Staff and TAC members met with the selected consultant for a scoping meeting to begin the process of negotiating the contract The EDA has been contacted about the proposed schedule for contract review prior to Council approval, they require a week minimum It is still anticipated that the consultant agreement will be presented to the Council at the August 31St Council meeting Relocation of North Wastewater Treatment Facility • Continued field survey of Snyder Creek and un-named creek • Prepared population projections and distribution over planning period • Analyzed historic flows and loads as basis for projection future flows/loads • Estimated wastewater flows and loads based on population projections • Continued developing design flows and loads for city review and DNR submittal • Started drafting technical memorandum documenting flows and loads • SWMM model is running, calibrating each trunk with flow data from flow meters • Analyzed plant assessment work at south plant Water Division River Crossings ~~ • This project includes replacement of two 12 water main river crossings that were undermined by the flood of '08. They are located at the Old Water Plant and Hwy 6. • The original PW which included interim repair was de-obligated on 7/9/10. • Anew PW which includes replacement of the two water mains was signed on 7/9/10. Howard R Green Consultants (HRG) has completed 95% of the design and specifications for the projects. A contract for bid documents and optional inspection services for the replacement have been negotiated. August 11, 2010 Page 2 • Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the Supplemental Appropriations Act for FY2010. A letter requesting approval of project inspection engineering services is being drafted for FEMA. Peninsula Source Protection • The HRG Hazard Mitigation Study is the source of planning for proposed funding and projects on the peninsula site and the plant site improvements. The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and the respective electrical systems has been `obligated' by FEMA. • Plans and Specifications for the Hazard Mitigation projects are being scheduled for public hearings with the City Council in order to put them out for bid. The proposed schedule will have the projects completed by 12/31/10. • A City Floodplain Development Permit Application was approved by Julie Tallman with HIS for the project(s). • City Council voted to award a contract to Price International Electric, Inc. on 7/12/10. Notice to Proceed is scheduled for 7/26/10 with project completion scheduled for 12/31/10. • Apre-construction meeting was held on 7/28/10 with the general contractor, consulting engineers and Water Division staff. • The contractor began work on the project on 8/5/10. Inspection services is being provided by HRG and Water Division staff. Water Works Prairie Park Source Protection • The HRG Hazard Mitigation Study is being used for additional funding requests for hazard mitigation for plant site well houses. • We have received notice that the FEMA funding application has been approved. We are awaiting the funds to be approved by Congress. • David Purdy and Sara Sproule attended a Grant Pre Award Meeting in Urbandale on 6/18/10. • Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the Supplemental Appropriations Act for FY2010. • A meeting with David Purdy and Sara Sproule and the Water Division was held on 8/9/10 to discuss Federal and State documentation for project funding. • A scope to request project design, bidding and inspection will be submitted per the procurement requirements of the funding source. Planning and Community Development • This week, the City acquired one more property (901 Park Place) with CDBG funds. The City has acquired a total of 53 residential properties and 16.5 acres of property from Parkview Church along Taft Speedway with Federal and State funds. Of the 53 properties, 32 of the properties have been acquired through the Hazard Mitigation Grant Program (HMGP), 15 with Community Development Block Grant (CDBG) funds, and six with Community Disaster Grant (CDG) funds. A total of 38 properties have been demolished in the Parkview Terrace and Taft Speedway neighborhoods. All structures in the Showers Addition have been demolished and cleared. • Staff submitted an application to the I-Jobs II Program for a levee to protect the Baculis, Thatcher, and the Commercial Court areas. The funding request was for $2.1 million. The City Council will be holding a public hearing on August 17th to discuss using CDBG funds the City will be receiving in January as matching funds for the grant. • A $12 million TIGER II grant application is being prepared for the Dubuque SUPark Road Bridge elevation and reconstruction project. • A $200,000 TIGER II grant application is being prepared for Iowa City, Coralville and the UI to coordinate on a rail transit corridor study between Riverfront Crossings and River Landing. August 11, 2010 Page 3 • A consultant has been selected and design and engineering commenced on the Dubuque Street/Park Road Bridge project. • Consideration of revisions to the City's floodplain management standards are at the Planning and Zoning Commission. • Staff is working with the EPA Office of Brownfields and Land Revitalization on a design plan for a subarea of Riverfront Crossings. • Staff is continuing to work on an HMGP application for a tornado safe room near the Public Works building in Napoleon Park. The park is heavily used during the summer. The safe room would protect park users against high winds and tornados. • Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State Jumpstart 3 funding for housing rehab/repair, down payment assistance and interim mortgage assistance. A total of $1.85 million in State Jumpstart funding has been used to assist 78 flood- impacted residential households and $861,000 in Federal Jumpstart funding has been used to assist 17 households. • The City continues to accept applications for the following disaster business assistance programs: Loan Interest Supplement Program, Residential Landlord Business Support Program, Commercial Rental Revenue Gap Program, Equipment Reimbursement Assistance Program, Flood Insurance Reimbursement Program, and Expanded Business Rental Assistance Program. The deadline for all business programs is December 31, 2010. IP14 Dale Helling From: City of Iowa City [web@iowa-city.org] Sent: Monday, August 09, 2010 1:28 PM To: Dale Helling Subject: Design firm creates website for Towncrest Redevelopment Master Plan R~~f:'~C1S~ RDG Planning & Design, a landscape architecture design firm that has been hired to develop a streetscape plan for the Towncrest urban renewal project, has announced the creation of a website that will provide updates on the Towncrest Redevelopment Master Plan. As it's developed, the plan will include design concepts for sidewalks, landscaping, signage, basic architectural treatments, parking, public open spaces, and amenities. The website, www rdgusa com/urbandesign/towncrest, now includes a project overview and a copy of a presentation given to Towncrest area business owners and residents during a day- long design work session on July 28. Updates to the master plan will continue to be posted as the project progresses. RDG encourages the public to submit comments on the plan and view comments that others have made via the website. The Towncrest urban renewal project was sparked by the City's work on the Southeast District Plan, during which the City's Planning and Community Development Department held a series of workshops with people from the district to create a vision for the future of the area. When finalized, the Southeast District Plan will be added to the City's Comprehensive Plan to help provide a framework that will guide growth and development in the area, including housing and quality of life; parks and trails; streets and transportation; industrial development; planning for new neighborhoods east of Scott Boulevard; Sycamore Mall and the 1st Avenue corridor; as well as the future of the Towncrest commercial area. The general boundaries of the Southeast District are Court Street on the north, Highway 6 on the south, 1st Avenue and the Sycamore Mall area on the west, and the growth area located just beyond Taft Avenue on the east. For more information, contact City of Iowa City Associate Planner Christina Kuecker at 319.356.5243 ore-mail Christina-kuecker aniowa-city.ora. Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please contact our web team. • Unsubscribe or edit your subscription details. • Visit our iobs page for employment opportunities • View more news from the City of Iowa City. 8/9/2010 Design firm creates website for Towncrest Contact: Christina Kuecker Redevelopment Master Plan Contact Phone: (319) 356-5243 Posted by: Urban Planning Mailing List(s~: General City News Originally Posted 8/9/2010 1:27:49 PM IP15 Kathryn Johansen From: City of Iowa City [web@iowa-city.org] Sent: Tuesday, August 10, 2010 1:37 PM To: Kathryn Johansen Subject: Rummage in the Ramp sets new records Rummage in the Ramp, the City of Iowa City's donation-and-resale event that concluded last week, set all kinds of new records, and not just in the number of donors (648), the number of shoppers (2,124), the number of volunteers who helped (215), or the amount of sales the event brought in ($15,202) -- but also in the *~ ij `~ .~, ., ,: - edia Release #; s 1 ~~~, ~ ~~ `u.ofJ' t 5~:1 F + .mot ,_. ....~ `'~ ~. ,, ~~ ~ ~ ~ .~ , ~` Members of the University of Iowa Women's Ultimate volunteered at this year's Rummage in the Ramp [view hi-res image ] Sigma Lambda Beta was one of the nonprofit organizations that helped with this year's Rummage in the Ramp [ view hi-res image ] volume of goods that were diverted from the landfill. This year, 28.2 tons of household items that in the past might have headed for the landfill as people moved out of their apartments -- furniture, lamps, cookware, clothing, exercise equipment, books, and even a hair salon sink -- were instead donated and then sold to help raise money for good causes. The number represents 4.2 more tons than last year, and 8.2 more tons than the first year the event was held in 2007. The event got off the ground four years ago in an effort to keep items out of the landfill and get 8/10/2010 Rummage in the Ramp sets new records contact: Jennifer Jordan Posted by: Landfill Contact Phone: (319) 887-6160 Mailing List(s): General City News Originally Posted 8!10/2010 1:36:21 PM _ _ ~, _ ~` ~~ ~~ a Page 2 of 2 them into the hands of people who could use them. Rummage in the Ramp encourages tenants to donate the items they no longer need or want, and then offers the items for sale to the public at deep discount prices. As part of the program, local nonprofit organizations volunteer their time to help at the event by offloading donations, providing apick-up service, pricing items, organizing the sales area, and assisting customers. After the event is over, the nonprofits divide the proceeds. Rummage in the Ramp is scheduled in late July /early August, when annual leases expire and thousands of tenants are moving out of apartments or rental homes. In addition to the combined efforts of City departments and divisions to coordinate the event -- Public Works /Landfill, Planning & Community Development /Neighborhood Services, Parking and Transportation, Parks & Recreation, and Finance -- Rummage in the Ramp relies on local sponsors to ensure a successful event. This year, sponsors provided in-kind donations or offered cash donations so that expenses for signage, advertising and promotion, display tables, t-shirts, and other show costs could be paid for up front rather than being deducted from sales revenue. As a result, most of the proceeds from the sale will go directly to the nonprofits. 2010 sponsorships for Rummage in the Ramp included cash donations from ECO Iowa City, Her Soup Kitchen, Hy-Vee, and New Pioneer Co-op, and in-kind donations from Aero Rental and Party Shoppe, Kaplan Test Prep, KCJJ 1630, KRUI 89.7, KXIC AM 800, Old Capitol Screen Printers, and the University of Iowa Office of Sustainability. For a list of nonprofit organizations that will benefit from this year's sale, visit www icg_ov orq/rummageintheramp. For more information, contact Jen Jordan at 319.887.6160 ore-mail Jennifer-iordanCa.iowa- cit .or . Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please contact our web team. • Unsubscribe or edit your subscription details. • Visit our lobs paoe for employment opportunities • View more news from the City of Iowa City. 8/10/2010 06.12-10 IP16 J IOWd Clty'S Community Development Thursday, August 19 4:30 - 6:00 p.m. (Awards presentation at 5:00 p.m.) 4Cs H©n~e Ties Childcare Center First Menn©nite Church 405 Myrtle A~renue 36 years of the Commmunity Development Block Grant Program -:. r.®~a ~~~~~~~~ ,~®~•~ ~~ CITY OF IOWA CITY IP17 Marian Karr From: Regenia Bailey [bailey@avalon.net] Sent: Wednesday, August 11, 2010 7:54 PM To: Marian Karr Subject: FW: summer celebration Attachments: summer celebration.jpg From: Sue Freeman [mailto:sue-freeman@ncjc.org] Sent: Wednesday, August 11, 2010 12:42 PM To: matt-hayek@iowa-city.org; toss-Wilburn@iowa-city.org; regenia-bailey@iowa-city.org; susan- mims@iowa-city.org; mike-Wright@iowa-city.org; Connie-champion@iowa-city.org; terry-dickens@iowa- city.org Cc: bobdvorsky@yahoo.com Subject: summer celebration AI I, We're celebrating a fantastic, quiet summer on the southeast-side and honoring all of the volunteers and partners that made it so successful! Please join us in a reception on Thursday, August 19th (at 4:30) at The Spot. Details are in the attachment. Hope to see you. Sue Freeman Program Director Neighborhood Centers of Johnson County 8/12/2010 *~# city of Iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Mayor, Council Members, and City Mana er FROM: Mike Moran, Parks & Recreation Director DATE: August 16, 2010 RE: Park Tour On behalf of the Parks and Recreation Commission, I would like to extend an invitation to join us on the commission's annual tour of parks and recreation facilities and open space. The tour is scheduled for Wednesday September 8. The commission will conduct a very brief business meeting at 4:00 p.m. in meeting room "B" at the Recreation Center, with the tour to begin shortly thereafter. Dinner will be provided, and we hope to conclude the tour no later than 7:30 p.m. In order to make proper transportation and meal arrangements, we need to know how many people will be joining us. Please call me or Tammy at 356-5210 to let us know; would appreciate hearing from you by Wednesday, September 1. Page 1 of 1 John Yapp From: John Yapp Sent: Thursday, August 12, 2010 10:49 AM To: Andy Johnson; Dale Helling; Dave Ricketts; Gerry Kuhl; Janelle Rettig; John Weihe; Kelly Hayworth; Louise From; Matt Hayek; Mike Wright; Pat Harney; Regenia Bailey; Ross Wilburn; Royce Phillips; Ryan Heiar; Starr Jennings [ricketts]; Susan Mims; Tom Gill; Tom Salm; Tuyet Dorau Cc: Brad; darian; Kent; Kris; Linda Subject: August 25 Meeting Notice /Reminder This is a friendly reminder of the next meeting of the JCCOG Urbanized Area Policy Board scheduled for August 25 at 4:00 PM, in Harvat Hall, Iowa City City Hall. A meeting information packet will be sent to you approximately 1 week prior to the meeting. Tentative agenda items include an update on ECICOG funding, a discussion of proposed amendments to the JCCOG Bylaws, Affordable Housing Committee recommendations, and several transportation-related action items and updates. John Yapp, Director Johnson County Council of Governments 319-356-5252 John-YappCa~iowa-City.orq 8/12/2010 IP18 MINUTES Preliminary IOWA CITY BOARD OF APPEALS MONDAY, AUGUST 2, 2010 LOBBY CONFERENCE ROOM, CITY HALL 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: John Roffman, Steve Buckman, Andrea French, Scott McDonough, Matt Neumiller, Chad Campion MEMBERS ABSENT: none STAFF PRESENT: Doug Boothroy (Director, Housing and Inspection Services), John Grier (Fire Marshall), Jann Ream (Code Enforcement Asst. acting as minute taker) OTHERS PRESENT: none RECOMMENDATIONS TO COUNCIL: Recommended by unanimous vote (6-0) to rescind Section R313 of the 2009 International Residential Code. CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:OOPM CONSIDERATION OF MINUTES: Minutes from the May 3~d, 2010 meeting were reviewed. Buckman moved to approve the minutes. McDonough seconded. Minutes were approved by a 6-0 unanimous vote. Discussion and possible recommendation to Council regarding an amendment to rescind Section R313 of the 2009 International Residential Code. Doug Boothroy stated that the memo from Tim Hennes included in the agenda was a good summary of the issue. Basically, when the 2009 International Residential Code was adopted, Section R313 was amended to provide for protection of lightweight construction such drywall protecting engineered trusses and floor joists. This amendment was based on the assumption that the State of Iowa would be requiring fire sprinkler systems in single family homes. The State is no longer going to require sprinkler in single family homes. To allow time to Board of Appeals August 2, 2010 Page2of2 address the protection of lightweight construction, the effective date of the amendment was changed to January 1, 2011. In May of 2010, the International Code Council held their final action code hearings for the 2010 International Codes and approved a requirement to protect lightweight construction effective when jurisdictions adopt the 2012 code. A committee comprised of staff, the Home Builders, the truss manufacturing industry and area Building Officials has met and the consensus of the committee was that more information on lightweight construction was required from the industry and that the adoption of requirements for the protection of lightweight construction should wait until the adoption of the 2012 International codes. Buckman added it is good that all of the local jurisdictions are working on this together so that the requirements, when adopted, will be the same across all of the local jurisdictions -Iowa City, Coralville, North Liberty and Johnson County. He reiterated the need for more information from the truss industry (such as burn times of timber and manufactured joists) before an informed decision can be made. Boothroy agreed that more information is critical before making a decision. McDonough asked Grier what the opinion of the Fire Department was concerning the issue. Grier stated that the multi-jurisdictional approach was a good thing and that the department will work with the committee to arrive at an outcome acceptable to everyone. Roffman stated that holding off until the adoption of the 2012 codes would give the City a chance to thoroughly research the issue so a decision would be based on scientific fact not speculation. MOTION: Champion moved to recommend to Council that Section R313 of the 2009 IRC be rescinded to allow more time to review the new requirements with the adoption of the 2012 IRC. Neumiller seconded. VOTE: The motion was approved 6-0. ADJOURNMENT: Chairperson Roffman adjourned the meeting at 4:11 PM Chairperson, Board of Appeals Date z O O X ~ ~ n ~ o D cn ii ~ m ii u ~ v ~ o = Q ~ ~ ii a v ~ Z °- O ^ ~ m m v ~ ~ m ~ m ~ ° ' o ~ ~ W z 3 3 ~ ~ 3. ~ ~ ~ ~ D m ca ~ ~ c m a m ~ ~ ~ ~ ~ ~ T N ~ N ~ N ~ N ~ N ~ N ~ w w w w w w ~ ~ > ~ ~ ~ m V N \ N \ N \ N \ N N X 0 0 0 0 0 0 ~ ~ ~ ~ O ~ ~ ~ O W -~ ~1 N - fn N L Z ~ ~ 3 0 Z m ~ ~ 0 Z ~ ~ , 0 z ~ ., ~ 0 3 X O X X X X '~ 0 z = ~ ' 0 c X X X X X X 0 D c cc 0 e~ a 0 O n 0 z O 0 ~D n 0 DW ~ c C. fl. n ~' ~D D ~~ ~D ~ n ~ O d ~ N fl.