HomeMy WebLinkAbout2010-08-17 Bd Comm minutes3b 1
MINUTES Final
HISTORIC PRESERVATION COMMISSION
JUNE 10, 2010
EMMA J. HARVAT HALL
MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Pam Michaud, Ginalie Swaim, Dana Thomann, Alicia
Trimble, Frank Wagner ,
MEMBERS ABSENT: Kent Ackerson, William Downing, David McMahon
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Rose Persaud
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
None.
CALL TO ORDER:
Chairperson Trimble called the meeting to order at 6:00 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
214 S. Summit Street.
Kuecker said this application is to cover the built-in gutters on the house. She stated that the gutters have failed and
are causing some water damage to the house. Kuecker said the applicant would like to cover them and roof over it,
causing a slight change in the roof slope at the location of the built-in gutters.
Kuecker said the guidelines recommend that when covering built-in gutters that the roof slope not be changed. She
said, however, that the revised guidelines, which have been voted on favorably by the Commission but not yet voted
on by City Council, take that into account, and now allow for a slight alteration of the roof slope at the gutter.
Kuecker said, given the vote by the Commission on the revised guidelines and the fact that the slight change will be
minimally noticed from the street, staff is recommending approval of the application as submitted.
Kuecker showed aclose-up photograph of the gutters. She also showed the illustration from the revised handbook
that shows the after image of the slope change at the gutter.
Baldridge said that because this house has such an interesting history, he feels that anything that maintains it in good
shape is appropriate.
MOTION: Wagner moved to approve a certificate of appropriateness for the application for 214 South
Summit Street, as presented in the application. Baker seconded the motion. The motion carried on a vote of
7-0 (Ackerson, Downing, and McMahon absent).
522 Rundell Street.
Wagner announced that since he was the contractor for this project he would be abstaining from the Commission's
discussion.
Kuecker said that this project is an addition to the rear of the property. She said this is a Moffitt house built in 1929.
Kuecker stated that the addition will not be visible from the front of the house. She said it will line up flush with the
side of the house with a slight bump out that will not extend any farther than the chimney extends. Kuecker said it
will be in the approximate location of the deck.
Historic Preservation Commission
June 10, 2010
Page 2
Kuecker showed the floor plan for the addition. She said it would be an enclosed family room/bathroom with a
screened porch addition. Kuecker showed the rear elevation and the side elevation with the chimney and the small
bump out. She said that the other side would have the door to both the screened porch and the living room.
Kuecker said the addition is designed to match the details of the original house. She stated that the siding will be
fiber cement board to match the siding on the house. Kuecker said bargeboards, soffits, eaves, frieze boards, and
other trim will match the house. She said the windows will be metal-clad wood windows to match the existing
windows. Kuecker said the screens will be metal screens with wood frames, and the steps and handrails will be
constructed of wood.
Kuecker stated that the guidelines allow for additions and new porches, provided the addition is compatible with the
historic house. She said that in staff's opinion, this addition has been designed to be compatible with the historic
features of the house. Kuecker said staff believes the impact on the house will be minimal and recommends
approval of the project with the conditions that: the foundation of the addition match the existing foundation, the
porch piers being of masonry, and skirting being installed in the space between the porch piers.
Wagner said that the back of the house is going to be a hip roof. He said it will come out to match the line of the
angle so that it will have a hip to match the rest of the house.
Wagner said that the bump out is actually sort of a Moffit-esque thing that is mimicking the chimney. He said that
the upper sashes on the original house are three lights, and thus the new windows will have three lights.
Wagner said that the only other thing is that the owners would to change the location of the two doors. He said that
if one steps back, it looks crowded right there with both doors. Wagner said he would like to take the screen door,
move it all the way over to the end, and then just extend that little porch all the way there. He said one would still
come up that way and come into the main addition, but that way those two doors are not right next to each other.
Wagner said this would be very similar to the screened in porch approved for 629 Oakland.
Wagner said that underneath the existing asbestos siding, which is not the original siding, there is wood, clapboard
siding. Wagner said they are going to put fiber cement board of the same reveal on the addition, in the hopes that
some day the main house will be taken back to the original.
Persaud, one of the owners of the house, said that she would be interested in finding out what the original siding
looks like. She said that she has not seen all of it but has seen a section of it. Persaud said she likes it but
questioned how a person would know if it is in decent shape and if a person would want to take off all of the siding
to get to it.
Kuecker said there is not a good way to know. Trimble suggested that many people just randomly sample different
parts of the house to see what each side looks like. Baldridge said that one can probably tell by where the existing
shows wear or is influenced by the elements. He said that what is underneath it has been subject to the same kind of
issues. He said that if one does not see anything that shows much wear, that is a good thing. Kuecker added that
many people just end up taking a risk.
Michaud asked Wagner if they would be reusing the patio doors. Wagner responded that those doors are not
original but were put on in the 70s or 80s, and they are in bad shape. Michaud said that they should consider how
the doors swing in order to provide for the most flexible use of the space. Wagner added that the doors from the
dining room into the addition will be interior French doors, and the doors from the addition to the screened porch
will be exterior. He said they are open to suggestions regarding the style of those exterior doors.
MOTION: Baker moved to approve a certificate of appropriateness for the application for 522 Rundell Street
as proposed, with the following conditions: the foundation of the addition matching the existing foundation;
the porch piers being masonry; porch skirting being installed in the space between the porch piers; the rear
door to the screened porch being appropriate to the style of the house and done in consultation with staff; the
end of the roof over the screened porch being hipped; and the screen door being moved to the rear of the
Historic Preservation Commission
June 10, 2010
Page 3
screened porch with the outside deck being extended to the rear of the addition. Swaim seconded the motion.
The motion carried on a vote of 6-0, (Wagner abstaining and Ackerson, Downing, and McMahon absent).
517 South Governor Street.
Kuecker said this is an application to change the windows in the peak of the house. She showed a photograph of one
of the windows and said that the owners would like to change it and the one on the opposite side in the same
location in order to provide ventilation and allow for alonger-lasting roof. Kuecker said the owners want to take out
the windows and install screens with wood louvers on the exterior.
Kuecker said the contractor has said that soffit vents are not an option on this house because of the way the roof is
constructed and there would not be adequate airflow between the soffits and the roof sheathing. She said she found
examples of houses of a similar style that either did not have anything in that gabled peak or had wood-louvered
vents like those being proposed. Kuecker said that staff recommends approval of the proposal as presented in the
application.
Michaud said she thought the third floor was finished. Kuecker said there is not a third floor. She said that the
windows are in asmall-unfinished attic. Kuecker said the only thing that would be different is that the windows
would be removed, leaving all the trim, and there would be screens with wood louvers on the outside. She said the
wood louvers are primarily to keep the rain from getting in during a heavy wind.
Wagner asked if there is just a ceiling access to get up there. Kuecker said she believed so. Kuecker said there is
not enough room to finish the space there.
Baldridge asked if there is a similar window on the dormer in front. Kuecker said she believes it is a round vent.
Michaud asked if just the top part of the window could be louvered, and Kuecker said it looks more appropriate to
do the whole thing. She said the owners plan to use wood louvers and paint them to match the house.
MOTION: Wagner moved to approve a certificate of appropriateness for the application for 517 South
Governor, as presented. Baldridge seconded the motion. The motion carried on a vote of 7-0 (Ackerson,
Downing, and McMahon absent).
1111 E. Burlington Street.
Kuecker stated that this application was withdrawn.
OTHER:
Kuecker said that the statewide historic preservation conference will be held in Red Oak on September 17`x' through
the 19~'. She said the City should be able to sponsor at least one and perhaps two Commission members to attend.
ADJOURNMENT:
The meeting was adjourned at 6:25 p.m.
Minutes submitted by Anne Schulte
Z
O
fN
N
O
V
Z
O
F-
Q
W
N
W
a'
a
U
CC
O
_N
p
O
V
W
m
W
V
Z
p
Z
W
Q
N i ~
r
r
r
r
= ~
i
r
r
~
O
i '
~
r
~ ~ _
~ ~ i
N
~ ,
i ~
~
~ ` ~
O
p
X
X
~
~
X
~
X
X
X
X
cc
N X X X X W
O
X ~ W
O W
O X X
~
X X X X X X = X ~ X X
X X X X X X X ~ X X X
~ Z Z Z Z Z Z Z Z Z Z Z
M
N ; ~ X ~ X O X X X ~ ~ X
X X X X ~ X X X X X
a
~(
M
~-
N
M
•-
~
N
O
N
~
M
N
~
~
W rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M rn
N
M
H
W
a
z
Y
Z
O
W
~
a Q
=
W
L7
p
p
a
m
W
F'
W
W
a
m
J
3
~
Z
o
o
a
Z
J
~
Q
~
w
Q
p
Z
Q
~
~
~
a
D
~
=
~
~
W
~
~
O
0
a
J
Q
Z
C7
Q
3
m
Q
p
Z
Q
~
=
E-
V
J
Q
J
~
~
~
Y
Z
li
W
C9
Q
3
0
0
N
c
a~
N
d
a
E
0
v C'1
~ o
~Z ~
U p~ ~
~ N ~
c Ng
v~i~m
QZ o
n„Z
w ~ u
'o z I
3b 2
MINUTES Final
HISTORIC PRESERVATION COMMISSION
MAY 27, 2010
EMMA J. HARVAT HALL
MEMBERS PRESENT: Kent Ackerson, Esther Baker, Thomas Baldridge, William Downing„ Pam Michaud,
Alicia Trimble, Frank Wagner
MEMBERS ABSENT: David McMahon, Ginalie Swaim, Dana Thomann
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Brian Arnold, Tracy Barkalow, Jeri Hobart, Tom Hobart, Pat Naughton, John Reynolds,
Judy Polumbaum
RECOMMENDATIONS TO COUNCIL: (become effective only after sepazate Council action)
There was none.
CALL TO ORDER:
Chairperson Trimble called the meeting to order at 6:05 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
618 Deazborn Street.
Kuecker said the applicant is seeking approval of an application to install a rear deck. Michaud inquired about the
style for the reaz door of the property. Kuecker explained this has not typically been a concern in Conservation
Districts.
Michaud said she was concerned about the safety of the deck, particularly the interior comers of the deck. The
applicant, Pat Naughton, explained this design feature is meant for placing a permanent grill so the corners would
not be exposed.
MOTION: Ackerson moved to approve a certificate of appropriateness for the application for a deck at 618
Brown Street, as proposed in the application. Downing seconded the motion. The motion carried on a vote of
6-0 (McMahon, Swaim, Thomann, Wanner, absent).
619 Brown Street.
Kuecker said that the applicant is seeking approval of a 4'x9' addition on the east side of the house. The proposed
materials match the house. There is currently a cellar door entry where the addition is to be constructed. The
addition would be a one story bump-out on the original structure. Kuecker said it is Staff s opinion that the addition
matches the historic characteristics of the house and recommends approval as presented.
Michaud asked whether or not the exit would remain. The applicant, John Reynolds, said an exit would remain and
explained the history of this portion of the house. Reynolds said the bump-out would not go past the existing bump-
out
MOTION: Michaud moved to approve a certificate of appropriateness for the application for an addition at
619 Brown Street, as proposed in the application. Baker seconded the motion. The motion carried on a vote
of 7-0 (McMahon, Swaim, Thomann absent).
Historic Preservation Commission
May 27, 2010
Page 2
1205 Sevmour Avenue.
Kuecker said the applicant was seeking approval to remove lap wood siding and replace with wood shingle siding.
The house next door has shingle siding and they were probably identical when built. Kuecker said the owner had a
photograph of the original shingle siding and would like to use similar siding on the home. Kuecker said staff
recommends approval as submitted.
Michaud asked if the siding was cedar. The applicant, Jeri Hobart, said it was redwood because other materials had
problems keeping paint.
MOTION: Wagner moved to approve a certificate of appropriateness for the siding replacement project at
1205 Seymour Avenue as proposed in the application. Baldridge seconded the motion.
Michaud added that if the proper salvage could be found, the applicants should have the option to repair the siding
with salvage materials. The applicant said they would consider looking for salvage materials, but added that
redwood has tendency to split. The applicant said the moisture barriers on old houses are not very good, so
replacement seems necessary. Michaud asked whether or not they would be re-insulating. The applicant said this
was the second time they have sided the house and improved the moisture barriers as best they could.
MOTION: Michaud moved to amend the motion to allow the applicant to use salvage materials if they could
be found. Baker seconded the motion. The amendment carried on a vote of 7-0 (McMahon, Swaim,
Thomann absent).
The amended motion carried on a vote of 7-0 (Thomann, Swaim, McMahon absent).
630 North Dodee Street.
Kuecker said the applicant was seeking approval of an application to add three dormers to the property and to install
a cellar door on the north side of the property. Kuecker said that two f the dormers would face Ronalds Street and
one would face the rear of the property. Kuecker said that the guidelines allow for dormers in that are compatible
with the architectural style. She elaborated on the guidelines and stated that the dormers met most of the
requirements. Kuecker said the dormers should have a roof pitch similar to that of the house. Kuecker said that, in
staff's opinion, the dormers would be compatible with the vernacular Queen Anne style of the house, however the
6/12 pitch as shown appear too shallow compared to the 12/12 pitch of the house. Kuecker said an 8/12 or 12/12
gable pitch would be more appropriate.
Kuecker said the applicant is also proposing a below grade cellar door on the north side of the house. She said a set
of stairs would lead to the door, with a set of cellar doors covering the stairs and entrance. Kuecker said the
applicant had selected a cellar door style to use and would explain the choice and location of the door to the
Commission. Kuecker said that it is staff's opinion that the cellar door meets the guidelines and would have a
minimal impact on the historic integrity of the house. Kuecker said staff recommends approval contrary to the
deferment recommended in the packet. She said that staff recommend approval of the dormer project with the
condition that the dormer roof had the same overhang and detail as the existing roof, the dormer pitch be changed to
at least a 8/12 pitch, but not to exceed and 12/12, the dormer siding and trim match the existing siding and trim, the
windows be solid wood or metal clad, and that windows be subject to staff approval.
The applicant, Judy Polumbaum, gave a presentation about how her home flooded in 2008. She said she was in the
500 year flood plain and was eligible for the second round of buyouts. Polumbaum said she did not want to go
through another flood again and accepted the buy out.
Polumbaum said she was surprised her new home was in a historic district and that it was located near a commercial
area as well. She said she is happy to be a contributor to the district, but was unaware of the designation. She began
working on the house three days before receiving notice that the building permit required HPC approval.
Polumbaum said there was a history of additions to the house, including a porch. She explained that due to size
constraints and location of utilities, the rear of the house could not accommodate a cellar door. Polumbaum said the
existing cellar stairs are original to the house and are very steep, making another cellar entrance desirable in order
for the cellar to be usable. She said that construction stopped after the historic status was made known to her and
has halted construction for six weeks. She pointed to such non-historic additions to the house like the greenhouse
window and radon pipe.
Historic Preservation Commission
May 27, 2010
Page 3
Polumbaum pointed out the location of the dormers on a photograph. She said that she has already stuccoed the
basement to make it dry and usable before construction. She said that the additions would make the house more
livable and visually appealing. She said Brian Arnold would comment on the additions.
Arnold said the windows are not egress windows. Wagner asked if the radon pipe would go in front of the dormer
windows which would not be allowed. Arnold said he would need to check on that. Arnold said he chose the
casement window because it would be consistent in size with the rest of the house. Michaud said the more window
area in the attic would be better in terms of light and emergency.
Michaud said she has a cellar door bulkhead like the one proposed. She said a dark paint color would help the cellar
door recede. She said that having itpre-colored would save on paint in the future.
Baldridge asked if they could move to approve without seeing the drawings of the steeper pitched dormers. Kuecker
said that she recommends at least an 8/12 pitch, but didn't necessarily need to see the drawings. Michaud
recommended a single window on the rear dormer to match the width of the window below. Arnold said that they
would consider it prior to construction.
Kuecker said that based on the meeting the windows should still be subject to staff approval based on the
information gleaned during the meeting. Ackerson inquired about the pitch change on the rear window. Kuecker
said the pitch should be consistent for all the dormers. Kuecker said a 6/12 would not be common on a Queen Anne
style.
MOTION: Michaud moved to approve a certificate of appropriateness for the application for 630 Dodge
Street, with the stipulation that the three roof dormers be closer to an 8/12 pitch with a single window in the
northwest dormer and appropriately sized windows for the other dormers, subject to staff approval.
Michaud moved to approve the cellar door as proposed. Wagner seconded the motion. The motion carried on
a vote of 7-0 (McMahon. Swaim, Thomann absent).
841-845 Maeeard Street
Kuecker said this was an application for siding replacement. She said it is anon-historic home on the end of
Maggard Street and the applicant would like to place vinyl siding on the property. Kuecker said the guidelines make
an exception for the siding of non-contributing properties within a conservation district. She said these stipulations
were included in the staff report. Kuecker said that historic features need to be maintained and not removed. She
said in staff's opinion the project meets the exceptions laid out in the guidelines and since this is a building from the
1980's vinyl siding will not impact the historic integrity of the house or neighborhood. Kuecker said staff
recommends approval.
Michaud said she went by and looked at the property. Michaud said that they often recommend that non-
contributing homes be renovated to look more historic using fiber cement board. She said it might be more durable
than vinyl. Barkalow said he planned to use vinyl and that both neighboring homes have vinyl siding. He said that
vinyl siding is also desirable from a cost standpoint and for a clean look. Barkalow said he put a new roof on the
property a few years prior and mentioned the historic review process for a deck installed at a nearby property.
Michaud asked whether the 837 Maggard property was right next door, Barkalow responded yes. Kuecker said the
commission would get to 837 next. Michaud said it might not make sense for one building to have vinyl siding just
because it was newer. Kuecker said they were to be discussed separately.
Wagner asked if the existing siding was steel. Barkalow said he wasn't certain. Ackerson said that over the long
term, vinyl is not the best investment. Barkalow said that vinyl has worked out well for him so far and anything
needing paint wouldn't last as long. Michaud asked Barkalow to address the moisture issue further. Downing said
that is more of an issue for older homes, particularly when insulation gets wet. Michaud asked whether the windows
would be trimmed off with vinyl. Barkalow said yes.
MOTION: Downing moved to approve a certificate of appropriateness for the application for 841-845
Maggard as proposed in the application. Baker seconded the motion.
Historic Preservation Commission
May 27, 2010
Page 4
Wagner said there is an exception for non-contributing properties, even though he does not like it. Wagner said a
similar property on the comer of Dodge and Washington used cement board siding that is looking really good and
would last forever. He recommended that Barkalow look at this example as an option that might also be cost
effective. Michaud said that cement board holds color well too. Michaud asked if a shorter reveal would make the
property look a little less 1980's. Barkalow said he would look into it.
The motion carried on a vote of 7-0 (McMahon Swaim, Thomann absent).
837 Maseard Street
Kuecker said the applicant is seeking approval to put vinyl siding on this property, which is non-contributing. She
said the reasons that it is non-contributing are the wide replacement siding and alteration to the front porch. She said
the owner replaced the porch with a more historically appropriate porch, although not historically accurate. Kuecker
said there are exceptions for non-contributing properties in conservation districts that allow for synthetic siding
provided that historic features are retained, the synthetic siding is similar to historic siding, and wood siding is not
removed. She said that these exceptions are intended to provide additional flexibility in cases where a proposed
construction project does not significantly affect the architectural character of a historic structure. Kuecker said that
this property is non-contributing because of the current application of synthetic siding and this project would serve
to perpetuate the nonconformity of the property. She said staff believes that the existing asbestos siding should be
removed and if there is wood siding underneath, it should be restored. If not, staff recommends installation a 3-5
inch reveal lap cement board siding with a minimum of a 4 inch trim around all windows and doors.
Barkalow said he wanted to point out that the front porch was removed because it was collapsing and was not
something he wanted to do specifically. He said he had spoken with the adjacent property owner who said he
wanted to see the property cleaned up, sided, and moved along. Barkalow said there is a large apartment complex
across the street and doesn't think it would upset the tenants there. He said from a cost standpoint, it wouldn't be
feasible to renovate or modify the property to any greater an extent after installing a new roof and porch.
Michaud said she walked by the property and saw numerous layers on the structure. She said those would have to be
taken off anyway. Michaud said she saw asphalt and slate that would have to be removed prior to vinyl installation.
Barkalow said the contactors didn't think there would be any problem putting siding on and was not aware of the
layers described by Michaud. Michaud said it was visible in the back of the house.
Michaud said Barkalow had been buying properties like crazy this year and assumed he had a lot of them around
town. She said this would average out so Barkalow could do what need to be done with a smaller house. Barkalow
said that he wasn't sure what his other properties had to do with the one in question. Michaud said her point was
that cost probably is not the issue. Kuecker said that cost should not enter the discussion; rather, the commission
should look to the guidelines to judge appropriateness. Michaud inquired which department would decide how
many layers are allowed under new siding. Kuecker said she did not know if there was a limit and that would be
something to be dealt with by the Building Department. Downing said there are some building code limitations
regarding the subject, but did not know detail.
Downing asked the age of the original construction of the home and deck. Michaud inquired about the deck.
Barkalow said the deck was collapsing and needed to be replaced and cost more than a standard deck. He said he
didn't want to over spend on one property, especially one that had not seen investment in a long time. He said the
neighboring properties have vinyl siding and the house is located at dead end so he thought that this case would be a
good exception. Barkalow said it would be cost efficient and would make the area look better.
Wagner said there are principles of historic preservation that the Commission is trying to maintain and does not
want to go against the principles for this exception. Wagner stated that the same reasons and guidelines for granting
the exception for the previous property make it difficult to grant an exception for this property.
Kuecker said that the Commission has approved vinyl siding on non-contributing properties; however, they were
non-contributing for a variety of other reasons. She said this property was non-contributing because of the siding.
Trimble asked Kuecker to speculate the age of the property. Kuecker said she would guess around 1910.
Michaud asked how the top railing was allowed to be constructed on the upper deck. Kuecker explained the history
and said this deck was essentially replicating what was there before. Barkalow said it is the main access to the upper
unit. Downing said the baluster looks a lot better than it did before.
Historic Preservation Commission
May 27, 2010
Page 5
Bazkalow said that all that was required from the- city now is that he simply paint the property. He said his intent
would be to paint if the vinyl siding was not allowed. Downing asked if Barkalow would consider pricing other
alternatives. Barkalow said that other options were not financial practical in light of the asbestos on the exterior.
Michaud said that Barkalow should repair the front to make it cohesive to the rest of the house and required about
the availably of asbestos siding. Bazkalow said that he did not believe that there was a way to match that exterior.
MOTION: Downing moved to approve a certificate of appropriateness for the application for 837 Maggard
as proposed in the application. Baker seconded the motion. The motion failed on a vote of 0-7 (McMahon.
Swaim, Thomann absent)..
MOTION: Downing moved to approve a certificate of appropriateness for the application of siding for 837
Maggard with 3 to 5 inch reveal lap cement board siding with a minimum of a 4 inch trim around all
windows and doors if it can be proved that any existing siding or original siding underneath cannot be
repaired. Baker seconded the motion. The motion carried on a vote of 7-0 (McMahon. Swaim, Thomann
absent .
CONSIDERATION OF MINUTES FOR APRIL 8, 2010.
MOTION: Wagner moved to approve the minutes of the Historic Preservation Commission's April 8, 2010 meeting,
as written. Baker seconded the motion. The motion carried on a vote of 7-0 (McMahon Swaim. Thomann absent).
OTHER:
Wagner said the Commission might consider an award for anon-contributing property on Washington and Dodge
that installed cement board siding. He said the results were very good. Wagner said it was good to use these
materials even on non-contributing properties.
Kuecker said she attended a corridor CLG meeting about disaster recovery and wanted to let the commission know
that Iowa City was doing something right compared to other municipalities.
ADJOURNMENT:
The meeting was adjourned at 7:30 p.m.
Minutes submitted by Jake Rosenberg
Z
O
N
N
~~
~~
00
V
V
O~
Q V O
•-
~ Z O
~ Q N
W ~
NZ
W W
~ ~
a
va
oc
0
T
r
~ ,
,
, 1
1
1
l"
r ~ 1
r
~
1 1
~
N
~ ,
i ~
~
00
~
~
i ~
i
r i
~
~
N X X X X ; ~ X ; ~ ~ X X
M
r'
X
X
X
X
~
X
X
~
X
~
X
X
x x x x x x x o x x x
M ~ Z Z Z Z Z Z Z Z Z Z Z
o x o x o x x x o o x
o x x x x o x x x x x
a
X
M
~
N
M
~
~
N
O
N
~
M
N
~
W O
N
M O
N
M O
N
M O
N
M O
N
M O
N
M O
N
M O
N
M O
N
M O
N
M O
N
M O
N
M
H
Q
z
Y
Z
~
OC
V
Q Q
G
=
LLI
o
~
Q
m
W
~
N
W
OC
Q
m
J
~
Z
Z
O
o
Q
Z
J
Y
Z
~
w
~
Q
D
O
=
~
~
~
a
o
Q
V
~
W
~
O
O
a
J
Q
Z
C9
~
~
cn
Q
D
Z
Q
_
~
V
Q
ui
m
~_
~
~
Y
W
~
Z
C7
Q
~
E
2
0
vd
~ o
~? ~
X ~~
C
C N ~
..
~ ~ ~ ~ m
~,aQZ o
a.Qn nZ
\ ~ u
XOOZ S
w
Y
3b 3
MINUTES APPROVED
IOWA CITY BOARD OF ADJUSTMENT
JUNE 9, 2010-5:15 PM
EMMA J. HARVAT HALL
MEMBERS PRESENT: Robert Anderson, Barbara Eckstein, Will Jennings,
Caroline Sheerin, Le Ann Tyson
MEMBERS EXCUSED: None
STAFF PRESENT: Sarah Walz, Sara Greenwood Hektoen
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Chairperson Caroline Sheerin at 5:15 p.m.
ROLL CALL: Anderson, Eckstein, Jennings, Sheerin, Tyson
An opening statement was read by the Chair outlining the role and purpose of the Board and the
procedures governing the proceedings.
CONSIDERATION OF THE MINUTES FOR MAY 12T" 2010:
SPECIAL EXCEPTIONS:
Eckstein offered three grammatical corrections and asked for clarification on a content point.
Walz and Greenwood Hektoen advised Eckstein to seek clarification on the point later in the
meeting when the public hearing for that topic was opened.
Jennings motioned to accept the minutes with Eckstein's changes.
Iowa City Board of Adjustment
June 9, 2010
Page 2 of 3
Eckstein seconded.
A vote was taken and the motion to approve the minutes was passed 5-0.
EXC10-00004: An application submitted by Nila Haug and Dennis Nowotny for a special
exception to allow a Bed and Breakfast Inn to operate in the Central Business Service
(CB-2) zone at 511 E. Washington Street.
Walz explained that this item had been deferred from last month to this month to give the
applicant time to resolve permit issues. Walz said that the permit issues have not been
resolved. She said that the applicant has requested a deferral until such time as the permit
issues can be brought to resolution. Walz said that staff supports the deferral. She said she
has advised the applicant to notify her when the issues are resolved. At that time, Walz will
again place the item on the Board's agenda.
Eckstein motioned to defer the application until such time as the applicant wishes to
move forward with it.
Tyson seconded.
The motion to defer carried 5-0.
BOARD OF ADJUSTMENT INFORMATION:
Walz asked if all Board members will be available for the scheduled July 2010 meeting. Sheerin
said she would be present. Jennings said he would not be present. Eckstein said she had to
check, but she believed she would not be available. Tyson said she was not sure and would
have to check. Anderson said he believed he would be available. Walz said there is an
application for the July meeting, but it appears to be a pretty straight forward application. She
said she would check with the applicant as to whether or not they would be comfortable moving
forward with only three Board members present, as athree-member vote would require
unanimous approval. Jennings said that if there was a substantial matter before the Board that
required his presence he could see about adjusting his plans.
ADJOURNMENT:
Jennings motioned to adjourn.
Tyson seconded.
A vote was taken and the motion carried 5-0 (Sheerin not present).
The meeting adjourned at 5:25 p.m.
C
Q
w
O
m
N
L
V
V
L
s
~+
0
N
O
M
O
O
O~
W
x x x x x
N x x x ~ x
x x x x x
x x x x x
M
x x x o x
N
'
, x o x x x
VI N ~' V1 M -
~ i
~ ~X O o O o 0
~
W o O o 0 0
O C C
•
~ ~
~
~
s C
~ ~ ~
Z Q .
~ c as H
~ E
• c
~ '~ ~ ~
~ m 3 u
N
xux
~ W
~ c c
~ N N
~ Q Q
N
C
.~
a
cd
C
.G
4l
O
c
'~
td
s
~--~
.a
L
L
(d
G7
v
s
ao
c
._
-v
-v
a~
.y
L
L
•L
N
....
L
.0
c E
•~, ~
v ~
~ ~
0
Z Z
w_
X O O Z
Y
3b 4
Airport Commission
July 1, 2010
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
July 1, 2010 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Minnetta Gardinier, Greg Farris, Steve Crane, Jose
Assouline
Members Absent:
Staff Present: Sue Dulek, Michael Tharp
Others Present:
RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council
actionl: None
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:00 P.M.
ITEMS FOR DISCUSSION/ACTION:
FAA/IDOT Projects - AECOM -David Hughes
a. Runway 7/25 & 12/30
1. Consider a resolution accepting improvements to Runway 7-25
and Runway 12-30 -- Tharp noted that this was deferred from
the June meeting and that they had not been able to coordinate
the necessary work with the contractor. Tharp noted that this
would be deferred until the July regular meeting.
b. 2010 Pavement Rehab
1. Consider a resolution setting a public hearing on for the plans,
specifications, form of contract, and estimate on cost for the
construction of FY2010 Pavement Rehabilitation project, and
directing city clerk to publish notices of said hearing, and
directing the chairperson to place said plans on file for public
inspection -- Farris moved the resolution seconded by Crane
Tharp noted that he had received the plans and specifications.
Gardinier asked if this project would be completed this calendar
yet to which Tharp responded it would. Horan called the
question. Motion carried 5-0
ADJOURN: Meeting Adjourned at 6:03pm
CHAIRPERSON
DATE
N
0
.y
_y
~o
o~
U N
~~
aT
Q -'~
Z ~
O~
~V
~wa,o
O V N
VZ~
Q
W
aZ>-
~w
QQ
`"~ x x x x X
ti
ti
X ~ X >C
cc
o
f
N
0
X
X
X
X
~
I
N
X
X
X
~
x
O
i
~I W W
O X X X '
O
~I X X X X
M
~
I
X
>C
>C
;.
X
X
N
rl
N
x
x
X
X
x
M ~ ~ N ~ N O
~ al
W X ~ ~- ~ r- .- ~- ~-
F- W M M M M M M M
c ~'
u~ N
~ ~
ca m m ~ c U m
~ ~
~ __ ~ ~ ~~
c c a n
m
W d
x c E
c ~ d ~
y d d ~ lE
aa~z°z°
a
II II p II II
)CO~Z
YI
Airport Commission
tune 17, 2010
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
JUNE 17, 2010 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Jose Assouline, Greg Farris
Members Absent: Minnetta Gardinier, Steve Crane
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes, Phillip Wolford
3b 5
FINAL
RECOMMENDATIONS TO COUNCIL• Ito become effective only after separate Council
action): None
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:02 P.M.
APPROVAL OF MEETING MINUTES:
Minutes from the May 20, 2010, meeting was reviewed. Assouline moved to approve the
minutes of the May 20, 2010; seconded by Horan. Motion carried 2-0; Farris abstained,
Gardinier and Crane absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park - Dulek discussed a delay with the closing of the Lot #10
sale. The buyer wanted to make sure the construction plans would be approved by the
FAA prior to closing. Dulek noted the amended agreement provides that the Buyer must
submit an FAA Airspace study application by August 18 and close within 14 days of
approval or the city could terminate the purchase agreement. Tharp distributed an
activity report submitted by the Realtor.
b. FAA/IDOT Projects - AECOM -David Hughes
a. Runway 7/25 & 12/30 -Hughes stated that they weren't ready to accept the
Runway reconstruction project yet. Hughes and Tharp met with an FAA
inspector to do a final review of the ARRA portion of the project. Hughes stated
that during the walkthrough there were a couple of items that still needed to be
completed and that he would bring these to the contractor's attention. Hughes
discussed some of the punch list items that were remaining to be completed.
c. Executive Session -Farris made the motion to adjourn to Executive Session to
discuss strategy with counsel in matters that are presently in litigation or where
litigation is imminent where its disclosure would be likely to prejudice or
Airport Commission
June 17, 2010
Page 2
disadvantage the position of the governmental body in that litigation; seconded
by Assouline. Motion carried 3-0; Gardinier and Crane absent. The Commission
went into Executive Session at 6:10 and returned to open session at 6:19.
i. Obstruction Mitigation -Hughes stated that they are working on closing out
this project. He further explained what they are working on to finalize things for
the FAA's report.
ii. 2010 Pavement Rehab -Hughes reviewed some concerns with the Commission
regarding pavement projects and how these projects will impact the Airport. He
explained the various pavement projects, noting which areas will get patch work
and which areas may need closure in order to complete the project. Hughes
noted that they will be running into football season with some of these projects,
and he added that they have talked with Jet Air about the best way to approach
this, for the least amount of disruption. Hughes stated that in looking at the
projects again today, they are probably over the amount of State funds that are
allocated for this project. He further explained the conditions they are currently
seeing in the various pavements, and how this has changed since the original bid
was made. Hughes then responded to Members' questions regarding pavement
projects. Horan noted that they need to be most responsive to Jet Air and how
things will affect their operations. Farris moved to defer the resolution setting
a public hearing to the July 1gt meeting, for the plans, specifications, form
of contract, and estimate on cost for the construction of FY2010 Pavement
Rehabilitation project, and directing City Clerk to publish notices of said
hearing, and directing the chairperson to place said plans on file for public
inspection; seconded by Assouline. Motion carried 3-0; Gardinier and
Crane absent.
d. Building H -University of Iowa Hangar Expansion -Tharp noted that the hangar
work is finished and documentation has been received. He recommended the Airport
Commission accept the work.
i. Consider a resolution accepting improvements to Building H -
Farris moved to accept the resolution; seconded by Assouline.
Motion carried 3-0; Gardinier and Crane absent.
e. 2011 Air Race Classic -Tharp noted that Gardinier is on her way to the 2010 Air Race
Classic. He did note that he made a call the other day to the Fort Myers, Florida, Airport
manager to see how they deal with the race and to introduce himself.
f. Corporate Hangar "L" -Tharp noted that Members received a memo regarding this in
their packet. He noted that the 2011 Aviation program does contain a recommendation
to award Iowa City $200,000 for the hangar construction. He added that this is about
$50,000 less than he had hoped. He asked the Commission for their guidance on how
much of the land sale proceeds they want to put into this project. The overall project
budget is $900,000. Tharp further explained the financing for this project, noting several
scenarios for making up this gap. The discussion turned to the cost for hangars, and the
various sizes that would be best utilized. Tharp brought Assouline up to date on the
Commission's plans for this hangar.
Airport Commission
June 17, 2010
Page 3
g. Airport "Operations": Strategic Plan Implementation; Budget; Management -
Tharp spoke first to the water heater issue. He noted that the options are to either
spend upwards of $3,000 on a 40-gallon electric water heater that needs new wiring, or
to spend $700 on a 20-gallon water heater that plugs into a regular outlet. Members
agreed that the 20-gallon setup will work. Tharp also brought up a need to have the
windows resealed, noting that he has one bid so far for $4,600. Farris made the
motion to authorize Tharp, with the Chair's approval, to contract with a company
to reseal the terminal windows; seconded by Assouline. Motion carried 3-0;
Gardinier and Crane absent. Tharp noted that last month's open house saw about 600
visitors. He added that Congressman Loebsack was one of the visitors, and that he was
able to speak with the congressman briefly. Tharp also noted that the carpets on the
first floor are slated to be replaced. He is working with the City purchasing department
on this. The discussion turned to the type of floor coverings they should use.
h. FBO /Iowa Flight Training /Whirlybird Reports -Matt Wolford spoke to the
Members, sharing a maintenance report with them. He noted that they have been doing
a lot of mowing this season. He added that the open house was a success for them, as
well. Wolford and Tharp both noted that Tony Stewart's jet landed at the Airport today.
Phillip Wolford also commented on the open house's success. He added that overall
things are slowly picking up in the industry. A brief discussion ensued about the air
conditioning in the terminal building.
i. Subcommittees' Reports -Horan noted that Members received a subcommittee list in
their packet. He also added that in regards to the south commercial area, he believes
this is an opportunity for them and that they should start giving some thought to the long-
range planning for this area.
Commission Members' Reports -Farris noted that he talked to the folks at the
Summer of the Arts and that he would like to do a tour of the Airport with them to give
them some ideas on using the Airport for one of their venues. Assouline noted that he
attended the open house, and he shared some ideas on getting more traffic to the
Airport.
k. Staff Report -None.
SET NEXT REGULAR MEETING FOR:
The next regular meeting will be Thursday, July 15, 2010 at 6:00 P.M. at the Airport Terminal
building. A special meeting will be held Thursday, July 1, 2010, at 6:00 P.M. to set the above-
mentioned public hearing.
ADJOURN:
The meeting adjourned at 7:36 P.M. Farris made the motion to adjourn the meeting at 7:36
P.M.; seconded by Assouline. Motion carried 3-0; Gardinier and Crane absent.
c
0
N
~o
U NO
~ ,~-, v
o. v ~
c
a a
Z D
O~
N
~ O
O V N
V Z Q
W
aZ
QQ
ti
X ~ X X
t0
NI ~ X X X X
~
)
N
X
X
X
~
X
`~
r~l W
~ W
~
X
~
X
X '
~
I
X
X
X
~
~
X
i
M
~
I
X
X
X
X
X
N
~I
N
X
X
X
~
;
X
X
~-
~
; M to
- ~
r- N
r- ~
~ N
r- O
~ Q
X ~ .
W r r r r r r r
- W
1 M M M M M M M
O
. N
~ ~
~ ~ c~ a~
• ~ ~
~ U ~ ~
Q
L.L
~
C
L
~°
~ '
^
V)
Z O
~ c~
CC t0 a~ o
N ~ u~
G C
/
V _ ''~^^
L V Q ~
T= ~
~ Q ~
~ ~ ~
a
m
N y
K G E
~ C C ~ ~
N d d ~ ~
~ ~ ~ O O
aQQzz
II II II II II
XOW
OZ
~I
W
Y
MINUTES
HUMAN RIGHTS COMMISSION
June 15, 2010
LOBBY CONFERENCE ROOM, CITY HALL
APPROVED
3b 6
Members Present: Dell Briggs, Fernando Mena-Carrasco, Wangui Gathua, Howard Cowen, Connie Cuttell,
Dianne Day.
Members Absent: Martha Lubaroff, Corey Stoglin, Yolanda Spears.
Staff Present: Stefanie Bowers.
Others Present: Megan Cendrowski.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None.
CALL TO ORDER
Chair Briggs called the meeting to order at 6:05 p.m.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Cendrowski introduced herself as a journalism
student who was assigned to attend a City Board/Commission meeting.
CONSIDERATION OF THE MINUTES OF THE Mav 18, 2010 MEETING:
Cuttell, moved to approve.
Gathua seconded.
The motion passed 6-0.
ADA TRAINING
There will be a training held on October 6th. Two Commissioners will be needed to volunteer for the program.
STRENGTHENING LATINO/A COMMUNITIES PROGRAM
Commissioners will co-sponsor this event being held in the fall.
Cowen, moved to approve.
Gathua seconded.
The motion passed 6-0.
4TH FEST PARADE
Lubaroff and Gathua will participate in this event.
PRIDE DAY
The University of Iowa Center for Human Rights will assist the Commission at this event by sitting at the vendor
table and providing handouts to the public.
BREAKFAST KEYNOTE SPEAKER
Commissioners selected two possible speakers for the Breakfast
back to the Commission at the July meeting.
Day moved to approve.
Cuttell seconded.
The motion passed 6-0.
Bowers will check their availability and report
SUBCOMMITTEE UPDATES
Briggs reported (Cowen and Stoglin) that the program on police and civilians that was scheduled for July will be
held sometime later this year. Cuttell reported (Day and Gathua) a program on immigration is being planned for
a future date. The program will specifically look at employment. Mena-Carrasco reported (Lubaroff and Spears)
the sub committee has not had a chance to meet up and will report at the July meeting.
Human Rights Commission
June 15, 2010
Page 2 of 3
DOCUMENTARY WRITER PRESENTATION
Commissioners felt it was a good film and that perhaps they can use the film in conjunction with the Speaker's
Bureau.
SPEAKER'S BUREAU
Day updated Commissioners on correspondence she received from Nick Stuber. Bowers and Day will follow up
with Stuber concerning the time commitment for the trainings.
DIVERSITY DIALOGUE CIRCLES
Dialogue Circles will be held in the future whether they are held this summer depends on whether staff can find
trained volunteers to assist with the Circles.
REPORTS OF COMMISSIONERS
Gathua reported on two immigration programs that were recently held and of which she attended. Day
reminded Commissioners of a program being held on the 17th of the month at the Senior Center on Sanctuary
Cities.
ADJOURNMENT
Day moved to adjourn.
Howard seconded.
The motion passed 6-0 at 19:06.
Human Rights Commission
June 15, 2010
Page 3 of 3
Human Rights Commission
ATTENDANCE RECORD
2010
IMeetina Datel
NAME TERM
EXP.
1/19
2/16
3/16
4/20
5/18
6/15
7/20
8/17
9/21
10/19
11/16
12/21
Dell Briggs 1/1/11 X X O/E X X X
Yolanda
Spears 1/1/11 X O/E X X O/E O/E
Corey
Stoglin 1/1/11 O/E O/E X O/E X O/E
Dianne Day 1/1/12 X X X O/E X X
Wangui
Gathua 1/1/12 X O/E O/E X X X
Martha
Lubaroff 1/1112 X X X X X O/E
Howard
Cowen 1/1/13 X X X X O/E X
Constance
Goeb-
Cuttell 1/1/13 X O/E X X X X
Fernando
Mena-
Carrasco 1/1/13 X X O/E X X X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
R =Resigned
- = Not a Member
3b 7
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
MAY 12, 2010 - 5:00 p.m.
BECKWITH BOATHOUSE MEETING ROOM
Members Present: David Bourgeois, Clay Claussen, Lorin Ditzler, Craig
Gustaveson, Aaron Krohmer, Margaret Loomer, John
Westefeld
Members Absent: Maggie Elliott, Jerry Raaz
Staff Present: Mike Moran, Terry Robinson, Marcia Bollinger, Iowa City
Planning Department
Others Present: Andy Dudler, Ann Dudler, John Richmond, Steve Schuette,
Ryan O'Leary
CALL TO ORDER
Meeting was called to order at 5 p.m. by Chairman Gustaveson.
RECOMMENDATIONS TO COUNCIL:
Moved by Bourgeois, seconded by Westefeld, to support the four PIN Grant
proposals related to Parks and Recreation which include workshops at Grant
Wood Gym, staff for roller skating at Grant Wood Gvm, Grant Wood
Neighborhood Association Harvest Party and the North Market Square Park
Grand Opening Motion passed 7-0 with Elliott and Raaz being absent.
OTHER FORMAL ACTION TAKEN:
Moved by Westefeld, seconded by Krohmer to approve the April 7, 2010 Parks
and Recreation Commission minutes as written. Motion passed 7-0 with Elliott
and Raaz being absent.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None
PIN GRANT APPLICATIONS
Marcia Bollinger was present at tonight's meeting to review the proposed PIN grants
with the Commission. Before reviewing those, however, she announced that there will
be a grand opening dedication of the Wetherby Splash Pad scheduled for Tuesday,
June 8, ceremony starting at 5:30. Party in the Park will follow at 6:30..
Bollinger then went on to review the Program for Improving Neighborhoods (PIN)
Grant Applications. There are four grant proposals that were related to Parks and
Recreation. The following information copied from a May 6, 2010 memo written by
Marcia Bollinger, Neighborhood Services Coordinator.
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 2 of 11
Workshops at Grant Wood Gym - $950.00 -Grant Wood Neighborhood Association
- these workshops provide educational opportunities for residents to learn about
various subjects. Previous workshops have included babysitting training, home alone
after school, house painting techniques, curb appeal with the Master Gardeners, etc.
The workshop themes are determined by the residents. Funds are used for
honorariums, door prizes and other costs.
Staff for Roller Skating at Grant Wood Gym - $2000 -Grant Wood Neighborhood
Association - 68 pairs of roller skates, purchased through last year's PIN grant
program and a United Way grant, have been purchased and are available. These
funds would ensure that staffing is available for at least 2 roller skating parties per
month at the Grant Wood Gym.
Harvest Party - $950 -Grant Wood Neighborhood Association -this annual event
has become a tradition in the neighborhood and provides free family fun including
costume contests, jumpy castles, door prizes, haunted house and a free meal. These
funds will be used to purchase food and treats for over 400 families that have regularly
attended.
North Market Square Park Grand Opening - $500 - Northside Neighborhood
Association -funds will be used to host a grand opening of North Market Square Park
once the renovation project is complete in fall of 2010.
Bollinger asked if there were any comments or concerns from Commission. None
noted.
Loomer asked how involved Grant Wood School has been in these projects. Bollinger
said that they work hand-in-hand with the school administration. She further mentioned
that workshops and roller skating are scheduled at the same time so that parents can
drop their kids off and then attend a workshop.
Moved by Bourgeois, seconded by Westefeld, to support the four PIN grant
proposals related to Parks and Recreation which include workshops at Grant
Wood Gvm, staff for roller skating at Grant Wood Gvm, Grant Wood
Neighborhood Association Harvest Party and the North Market Square Park
Grand Opening. Motion passed 7-0 with Elliott and Raaz being absent.
OPTIMIST CLUB FUNDRAISER:
Ryan O'Leary was present at tonight's meeting to discuss ideas for the Optimist Club.
He noted that the Optimist Club of Iowa City has been in existence for about 61 years
and for about 45 of those have been selling holiday trees at the Dairy Queen. They
typically raise about $25,000 a year and donate every dollar to youth oriented
programs. The Optimist Club is proposing that rather than signs being put in place to
commemorate their donations, they would like to plant symbolic trees in these areas
and then perhaps a bolder with an inscription. Their request for proposal includes
planting a .couple of evergreens at the entrance to Napoleon Park and then this fall as
renovations happen in College Green Park would like to plant a couple of trees near
the play structure. Next year they would like to look at planting trees at Boys Baseball
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 3 of 11
and probably out a Kent Park where they previously built an education center. It is also
their hopes over the next few years to earmark donations for projects like North Market
Square and the Terry Trueblood Recreation Area. They would like to do a larger
project such as planting 20-30 trees at TTRA. O'Leary asked for feedback from
Commission. Gustaveson said that he thinks it is a great idea. Westefeld agreed.
Gustaveson sees the Optimist Group doing this for several years to come and
expressed his thanks to the Optimist Club and all that they have done for the
Community.
AFFILIATE GROUP DISCUSSION:
Moran presented the affiliate group proposal to Council at their work session a couple
of weeks prior to this meeting. At that time there were very few questions from Council.
At the Council Meeting on Tuesday, Boys Baseball and Kickers were both in
attendance and presented their concerns. At that time Council determined that it was
necessary for there to be more dialogue regarding this policy. They asked that Moran
schedule a meeting between Council and the Parks and Recreation Commission.
Moran feels that with their limited number of meetings in the summer, this may be
difficult to do. Therefore he proposed that instead the Commission meet again with the
affiliate groups individually and report back to Council. Bourgeois, who was also at the
Council meeting, said that he was surprised by the Council's suggestion considering
all the time and effort that has already been put in place by staff and Commission.
Gustaveson expressed his disappointment in the newspaper article which he felt
accused Commission and staff of not listening to the affiliate groups. Gustaveson feels
that it is quite the opposite, that the groups are not listening to staff and Commission.
He noted that the Commission and staff have been working on this proposal for nearly
a year, have met with those groups that expressed their concerns, and have made
accommodations for those groups based on their statements. He feels that at some
point, staff and Commission have to say that these facilities belong to the City and that
there are costs involved in maintaining them. Ditzler asked Commission if there is
something that the group should do to respond from a PR standpoint as it seems that
the problem is perception.
Moran acknowledged that there is a good relationship between the City and most of
these groups. However, staff often talks only with a couple of individuals from a group
and never to the entire group. Therefore, many are getting bits and pieces of
information and not all of it is correct. He further noted that while Council is in
agreement that there is a need for a fee structure, they are not sure that the process is
yet complete. Ditzler asked if that opinion was based on what Moran had told them or
what they were hearing from the affiliate groups present at their Council meeting.
Moran feels it was based on what they heard from the groups. Ditzler believes that the
proposal to meet with these groups is a good idea. Gustaveson said that he would
rather that the groups come to a Commission meeting and address the entire group.
He also feels that writing an editorial for the opinion page explaining all the details of
the proposal is a good idea. Claussen said that he was offended by some of the
comments made in the paper. He would request that the Press Citizen reporter talk to
the Commission and staff as well.
Moran reported that some of the groups still have angst about donating a large amount
of money, i.e. $50,000 to put in lights, and then only getting one year of credit. Kickers
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 4 of 11
has donated over $417,000 over many years and so feels that that should count for
something more than just one year of facility usage. Moran acknowledged that it is
difficult to know where to draw the line when it comes to donations and getting free
facility usage based on that donation.
Krohmer asked if it would be possible to send out a request for information to affiliate
groups asking them for their membership statistics, specifically if they give
scholarships and also for resident status, finding out what percentage are Iowa City
residents and what percentage are nonresidents. Krohmer stated that the question he
receives from the public most is why are tax payers paying for maintenance of facilities
that are being used mostly by nonresidents. Having the exact numbers would help in
answering this question. Gustaveson said that he too would be interested in finding out
which of these groups offer scholarships. Ditzler wants to be sure that the groups
understand that by us asking for this information, we are not changing the proposed
policy. Krohmer said that he sees it as just an extension of a request we have already
made. If they don't have numbers available, he does not expect them to look at every
registration form to gather the information. He doesn't want them to spend that kind of
time on getting those numbers. He would just like to be able to answer that question
when asked.
Westefeld asked how many affiliate groups there are. Moran reported 17. Westefeld
then asked how many of the 17 are unhappy about this proposal. Moran stated that
none of them are happy about paying a fee; however, the most unhappy is Boys
Baseball, Girls Softball, Kickers and Camera Club. The rest of them know about it and
Moran has spoken to them but they did not attend a meeting. Westefeld asked why
they are upset, is it primarily how much it is or is it just having to pay a fee of any kind.
Moran says that he feels it is more philosophical, that they are used to not paying
anything for these facilities.
Schuette stated that the City and Girls Softball are partners who worked together to
create and improve the program and the facility. It was their understanding that the
City would maintain the facility and that Girls Softball would operate the program. Now
it is the perception of many that one partner is charging the other partner for doing
their half. Even though the proposed fee is only 10% of the full cost, the perception is
why has Girls Softball done this for so many years if they are going to be lumped in
with all of the other affiliate groups that do not donate money to the City.
Krohmer agrees there is a value to the City for that service but there is a greater value
to the families that are actually participating and this is where he can't comfortably ask
tax payers that aren't participating in these programs to fully fund the maintenance for
the families that are participating. He also thinks they are great programs so does not
want to push them out of existence so there needs to be some level of agreement that
allows both the people who are paying property taxes and don't use these facilities to
feel it is a good relationship that allows the programs to continue in a way that also
serves their community. The numbers are where there seems to be a disagreement.
Gustaveson said that Commission did address this by making the caveat that when a
group makes a donation to the City the fee would be waived. Moran noted his concern
that if they assign a level of donation to receive free use of the facilities, then some
groups may decide to donate a much lesser amount than in the past. Krohmer said
PARKS AND RECREATION COMMISSION
May 12, 2010
Page5of11
that this, however, would not be in the best interest of the kids. Krohmer also noted
that Boys Baseball talks as if they have proprietary control of the fields. Moran stated
that this is• not the case, the land is owned by the City.
O'Leary stated that as a member of the public he suggests that staff and Commission
develop a plan that is fair and equitable to those who do donate.
Claussen said that one of the problems is communication because the information is
being filtered. He still talks to people on the street that think they are going to be
charged 40% of the full facility use fee. There is some misinformation being given and
it is helping some of these people get leverage.
Gustaveson said that O'Leary made a good point and appreciates his comments. He
said that from his standpoint, what we are trying to do is put the groups on an even
playing field for those who donate and those who do not donate to the City.
Krohmer wondered why the Commission keeps talking about perception and hurt
feelings - if a group is already giving large amounts of money to the City, what
negative effect would having to pay $2700 annually have on them. He further noted
that tax payers are paying money to keep these fields maintained and that the users
certainly should be able to pay 10% of the fee which he sees as a token amount.
Ditzler summarized the discussion to this point as follows. She said that so far
Commission talked about writing an editorial for the opinion page describing the
proposed policy in detail. The Commission also talked of having the groups return to
the Commission. She does not feel it makes sense to have the groups return to the
Commission as this has already been done and it will most likely be the same
discussion as before.
Krohmer doesn't see any reason to meet with the groups. He would, however, like to
send out the request for information. He also said that until Commission has some
idea of what Council wants the group to do, everything else is just moving in circles.
He feels that Commission should meet with Council if that is what Council suggested.
Moran said that while they may want to meet with Council eventually, initially
Commission should give them their plan of action and then schedule a meeting later if
they still feel it is necessary.
Westefeld said he would be fine with additional meetings but it would be important for
both the benefit of the affiliate groups and the Commission to be very clear on what the
goals are of these meetings. Moran said that he would follow up with a letter to Council
letting them know the plan and invite one or two of them to attend these group
meetings if interested. Gustaveson asked if this meeting with affiliate groups should be
a special meeting to devote their time to just this one subject. Bourgeois thinks that
Commission will just hear a repeat of what has already been presented by these
groups. However, meeting with the individual groups would allow Commission the
opportunity to detail the plan with them.
Ditzler thinks that the most efficient way to handle this situation is to respond to those
groups that are upset. She does not see it as a good use of time to have them return
with the same conversations as before.
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 6 of 11
Schuette expressed that he feels that Commission should meet and have a dialogue
with groups again. He feels it would be more productive to meet with the individual
groups, rather than inviting them to a Commission meeting where there is not the
opportunity to talk in detail. He believes this would allow for the City and Girls Softball
for instance, to come to an agreement.
Gustaveson summarized that it appears that it is the consensus of the Commission
that 1) Moran will meet with the different affiliate groups individually , 2) Commission
will write a letter to the editor clarifying the Commissions and staffs position. 3) Moran
will write a letter to the Council explaining this plan. Moran noted that Commission
members are welcome to attend these group meetings as well.
Moved by Ditzler, seconded by Westefeld, for Mike Moran and a Commission
Member to meet with the different affiliate groups individually, for Commission
to_write a letter to the editor and for Moran to write a letter to Council explaining
this plan Passed 7-0 with Elliott and Raaz being absent.
Schuette noted that Girls Softball has had a good partnership with the City and the City
is under fire. As the Girls Softball Board sees these two groups as partners, they are
concerned about the best way to handle this. They want to help the City by doing
something positive. One suggestion was to possibly name something in Terry
Trueblood's memory. Their desire is to work through this and maintain the good
relationship they have with the City.
DOGPAC CONTRACT:
Moran noted that the DogPAC contract is due for negotiation in June. Staff and
DogPAC have already discussed the contract. It is the desire of both staff and
DogPAC to hire staff to man the dog parks to assist with monitoring of the tag sales
etc. While they haven't worked out all the details, the thought is that the wages for this
position would come directly from dog park revenues. Whatever is left after that would
be split again (90/10) between the City and DogPAC. Moran reported that in roughly
running the numbers, if they paid staff $10/hr, 40 hours a week, it would cost about
$36,500 for the year for both parks. The reported revenue for last year from tags was
$38,000. The Legal Department is working on the contract. This contract will come up
for a vote at the June Commission meeting. Andy Dudler stated that the hours may be
scaled back a bit depending on the heavier populated times at the dog parks. Moran
suggested that the hours be varied so that the public would not know exactly when
staff is present, giving them the opportunity to go to the park when no one is there and
perhaps not pay the entry fee. However, Anne Dudler thought that if this person was
going to be selling tags etc., that there would be a need to have them there at
consistent times. Discussions will continue regarding this.
Krohmer asked why the City would continue to split the revenue after paying for the
staff costs. He feels that since this is a City facility, that the entire amount of revenue
should go to the City. He stated that he will oppose any contract that continues to
financially support DogPAC with City revenue. He feels that it is necessary to
thoroughly examine why the City continues to fund this organization.
Gustaveson expressed his disagreement with Krohmer's statements. Gustaveson said
that his fee for DogPAC tags is no different than someone signing up to play baseball,
that it is a user fee and he wants his money to go back to DogPAC as a dog park user
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 7 of 11
to put in the park benches and trees, and the development of future parks. He also
said that one of the reasons these are called public parks is that tax dollars support
some of it, whether it is a basketball court, tennis court, or soccer fields. Some of that
money is coming back to support that. He suggested that perhaps DogPAC collect the
money directly and then that becomes their money and leave it up to them to decide
what to do with it.
Ditzler sees it as being similar as these other affiliate groups, in that they provide a
service that the City is not able to provide. The service is having a place for dogs to
run. Krohmer does not see what service DogPAC provides.
Gustaveson noted that there would not be a dog park if it wasn't for DogPAC. He feels
it is no different than Kickers or anyone else getting a program going, and that
DogPAC was instrumental in getting these parks built.
Moran noted that the contract will come to Commission in June for a vote.
Andy Dudler said that he does appreciate Krohmer's concern and thinks it is valid.
However, he further noted that it is important to keep in mind that the money isn't
going anywhere else so it is benefitting everybody. Ann Dudler reported that Rita's
Ranch was $32,000 so if there is a desire to open another neighborhood dog park, it
will take a substantial amount of money. The increase in revenue this quarter comes
from the work of volunteers from DogPAC sitting at the entrances, talking to people,
educating them and letting them know where and how to get their tags.
Westefeld noted that the challenge is how to balance these relationships and figure out
what is the Commission's role verses the groups role and what is fair and what is
equitable. The main finding is that there is more to that decision than just money.
Gustaveson exited the meeting at 6:15 p.m. for a visitation.
Andy Dudler noted that their future direction is looking at Willow Creek Park for the
next neighborhood dog park and there are people who are interested in donating
substantial amounts of money to help that happen.
LAND ACQUISITION DISCUSSION:
Moran reported that the following are information items only - no need for action by
the Commission at this time.
Mackinaw Village: Moran noted that Casey Boyd owns this property. He has
proposed to the Planning Department that he donate lots 40 through 46 to the City.
These properties are next to the interstate. Staff feels that this would only mean more
maintenance hours for them. Moran said there might be more interest if he were
offering land on the other side of the trail that would then allow for trail expansion.
Krohmer suggested that perhaps Project Green could help in planting several trees on
this land making it a natural area. Claussen noted that being a realtor himself, he sees
the benefit for the developer to donate this land as it would not be sellable property.
Robinson said that City Code says that we have to mow this property.
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 8 of 11
Terra Verde: This property is near Rochester Avenue. The developer is looking at
donating Outlot A which is densely covered in trees, very wet, and has a number of
issues. Pending at this time.
Chadek Property: This property is located directly south of City High School on Court
St. The Chadek family currently lives at 515 Third Ave. Moran met with the three
daughters and they wanted to know if the City would be interested in the property.
When Carl Chadek passed away his will stated that the business had to be gone from
the property by the end of this year. The grandson (Mike) has taken the business over
and he has found property out of town in the county. The daughters are now trying to
figure out what to do with this property. They have been approached by a couple of
realtors to see if they want to subdivide and build on it. Moran asked if Carl had
wanted anything specific for the property. The daughter said no but that he liked to
garden and would probably approve of garden plots placed on this property. Moran
asked them if they were interested in donating or selling the land. They are interested
in selling the land. They are going to get it appraised. The last appraisal was done in
2001 and was $291,000. It is estimated that a new appraisal will likely come in
between $450,000 and $500,000 if appraised for a subdivision. If it was appraised as
parkland it would be appraised at a lesser amount. It is a five-acre piece of land and
would make an excellent neighborhood park. Krohmer noted that the Planning
Department has identified it as one of the key pieces of parkland that they want to
acquire. Moran will ask the family for a parkland appraisal to see the difference and will
then negotiate. Krohmer noted that it would not just be the Parks and Recreation
Department involved, that it would also be the Planning Department as they have
identified it in their Master Plan.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Claussen noted that he believes that Commission would not want the affiliate groups
going to Council and that it would be better resolved by working with these groups
individually.
Robinson reported that he was told at a meeting regarding the Boys Baseball property,
that the City doesn't own it, that it is theirs. Robinson started doing research on this
through staff files and the assessor's office. He found that the largest portion of the
property was sold to the City for $1. It does not say anything in the transaction that it
must be used for baseball, it just says that it was sold to the City. Mary Villhauer
believes that there was a caveat put on that property that it was to be used for Boys
Baseball and that is not the case.
Westefeld asked about the history of the sign that says priority for all diamonds will be
given to Boys Baseball. Robinson said that was put up so that when those other than
boys baseball participants are refused use of the fields, they can refer them to this
sign. Moran stated that this has become an issue when Boys Baseball reserves all of
the fields whether they are needed or not. He feels that it is situations like these where
a memorandum of understanding will be very helpful.
Krohmer discussed his idea of allowing public artists to bid on projects for the City. He
met with an individual with the U of I's Sculpture/Ceramics Department. They came up
with two different ideas: 1) for asculpture -the idea is to essentially work out a
program with the University Art Department that has grad students and undergrad
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 9 of 11
students going out into the community to find an area where they would like to place a
piece of public art. They would then come before the Commission with a design
proposal and their ideas for financing the project. Artists would not be expected to be
compensated as this would be part of the learning process for them. 2) Ceramics -the
idea is to simply sit down with the Ceramics Department and perhaps a person who
handles classes at the Recreation Center and discuss ways that we can start
combining resources. Possibly do a class through the Recreation Department and
possibly firing things made by the classes at the Recreation Center, etc. Krohmer
wants to get the majority of the Commission to approve this idea before he moves
forward.
Krohmer also noted that the Art Department is getting some pressure to get involved
with the Community and this is one of the ways they would like to do it. Ditzler asked if
there would need to be discussion with the Public Art Commission. Krohmer said that
that would have to be worked out as well.
Westefeld feels that continuing to have a dialogue about this is fine with him feeling
that it is important to partner with the University on multiple levels. Loomer thinks that
when it reaches a good point that it needs to be put on the Commission agenda.
Bourgeois supports the idea. Ditzler noted that partnering with the University on
projects is something that was in the Master Plan as well.
CHAIRS REPORT:
No report.
DIRECTORS REPORT:
Naming Policy: Dale Helling has asked that Moran and one Commission member as
well as the Library Board of Trustees and a member of the Animal Foundation meet
and discuss and rewrite the policy. He will then present to Helling and Council for
approval.
Moran announced that Cindy Coffin, Therapeutic Recreation Specialist with the Iowa
City Recreation Division received the IPRA Professional of the Year award which was
renamed the Trueblood/Slattery Award.
Moran announced that the Wetherby Splash Pad dedication will take place on June 8.
It will open on May 28.
North Market Square: Steve Ford from Confluence turned in plans for North Market
Square. This will go out to bid this summer. The goal is to have project finished by
September 15.
Kickers: Statue dedication on Saturday, May 15 at 10:00 a.m. The Trueblood family
will be present. These statues are located next to the north side concession building.
Robinson reported that the ballfield budget for FY10 is $162,850. This is what is paid
for staff to maintain the fields. These include two fields at Kickers, fields at Napoleon,
Mercer and City Park. The soccer budget for FY10 is $119,317. Information item only.
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 10 of 11
TTRA: Presentation by Snyder & Associates in June to report phases and budget.
Westside Recreation: Staff went to the Iowa City School District to talk about
Crossings Elementary School and express interest in a shared use agreement
between the City and the school. However, Coralville has since decided that they are
going to provide water and sewer, therefore, that building will stay within the Coralville
City Limits. Moran withdrew the proposal at this point.
Park Use Ordinance: This will be an item on the June 1 City Council Agenda. There
has never been an ordinance allowing staff to regulate who can and cannot sell items
etc. in the parks. This ordinance will allow authority to the Parks and Recreation
Director to make these decisions.
Farmers Market: Staff has been approached by Kurt Friese on behalf a group who
would like to pursue the possibility of a year round farmers market by acquiring a new
location for such. Moran told them that at this time the City will not be involved,
however, will help gather information etc. if needed.
The June Commission meeting will be held at the Beckwith Boathouse Conference
Room.
ADJOURNMENT
Moved by Westefeld seconded by Bourgeois to adiourn the meeting at 7:00 p.m.
Motion passed 6-0 with Elliott, Gustaveson, and Raaz being absent.
PARKS AND RECREATION COMMISSION
May 12, 2010
Page 11 of 11
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2010
NAME
{h
M
O
O
~
N
O
~
~-
M
O
O
TERM .= N N M ~ an m n ao °' ° ~ .-
EXPIRES
David 1/1/11 O/E O/E O/E X X X
Bourgeois
Clay 1/1/14 X X X X X X
Claussen
Lorin 1/1/13 O/E X X X O/E X
Ditzler
Maggie 1/1/13 X X O/E X X O/E
Elliott
Craig 1/1/11 X X X X X X
Gustaves
on
Aaron 1/1/13 X O/E X X O/E X
Krohmer
Margaret 1/1/12 X O/E O/E X X X
Loomer
Jerry Raaz 1/1/12 X O/E X X X O/E
John 1/1/14 O/E X X X X X
Westefeld
KEY: X = Present O = Absent O/E = AbsentlExcused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
Approved Minutes 3b 8
June 2010
MINUTES
SENIOR CENTER COMMISSION
JUNE 17, 2010
ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Merce Bem-Klug, Chuck Felling, Jay Honohan, Michael
Lensing, Sarah Maiers, Jean Martin
Members Absent:
Staff Present: Linda Kopping, Emily Light, Michelle Buhman
Others Present: Richard Vaughan, Sarah Terkosky
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting.
APPROVAL OF MINUTES FROM MAY 20, 2010 MEETING:
Felling pointed out a spelling correction for the last name "Pugh" in the minutes.
Motion: To accept the minutes from the May Z0, 2010 meeting with the
correction. Motion carried on a vote of 6/0. MartiNMaiers.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will visit the City Counal to report on the June meeting. Lensing will
report to the Board of Supervisors, and Kopping wilt attend with him.
IDENTIFY NEXT ACTION STEPS IN UPDATING THE NUTRITION PROGRAM
LEASE:
Kopping said Craig Buhman should return to work within a few weeks and will
develop the list of equipment the Senior Center will take responsibility for
Approved Minutes
June 2010
maintaining. She hopes to have the list by the next Commission meeting. After
the list is developed, a meeting will be scheduled with Elder Services.
REPORT ON RECOMMENDATIONS RELATED TO THE FUTURE
OPERATION OF THE ELDERCRAFT GIFT SHOP FROM THE SHOP'S
VOLUNTEER LEADERS:
Kopping reported that the volunteer managers of the Eldercraft Gift Shop, Jo
Hensch and Carol Case, asked to meet with Senior Center staff last week to
discuss the future of the shop. They talked about the history of the shop and the
measures that had been taken to increase sales, such as moving the shop to the
second floor of the Center. They said despite these efforts, business has not
improved.
The managers provided the staff with sales figures for calendar years 2007-2009.
From 2007 to 2008, the shop's gross revenue declined slightly. From 2008 to
2009, it declined significantly.
Kopping gathered information on the Senior Center's revenue from craft shop
commissions for fiscal years 2006-2010. She said it had consistently totaled over
$700 annually until FY09, at which point it dropped to $504. For FY10 (to date),
the shop has produced $608 in commission revenue for the Senior Center.
Kopping pointed out that the shop does not exist simply to make money for the
Senior Center, but to provide meaningful volunteer opportunities for senior
participants. In January -May of 2010, there were 135 days the shop could
potentially been open, but it was only staffed 79 of those days. There were no
sales on 26 of the 79 days the shop was open. Since January, the shop has only
sold $1014 in merchandise, and the Senior Center has collected only $163 in
commissions.
Staffing the shop is the biggest problem. The consignors have been asked to
help staff the shop numerous times over the years, and the Senior Center has
made quarterly appeals for shop volunteers in every program guide. These
efforts have had little success. The bulk of volunteer staffing in the gift shop has
come from students. When the students are gone, the shop is generally closed.
The volunteers who do staff the shop complain of boredom. They say that they
generally end up sitting in the room alone and do nothing. Kopping said if the
purpose of the gift shop is to provide volunteers an opportunity for valuable
service and social contact, it is not succeeding.
The Commission discussed possibilities for alternative sales opportunities.
Lensing suggested having a Senior Center craft display case in the public
library's used book store and splitting sales revenue.
Approved Minutes
June 2010
Martin asked if the consignors would be willing to pitch in if leveraged with the
risk of dosing. Kopping said they haven't responded to these appeals in the past.
Maiers noted that there are major space limitations at the Senior Center, and a
room cannot sit unused. Lensing said it may be better to have large craft sales
events a few times a year.
Kopping said that she has the impression that many of the consignors are not
Senior Center members.
Vaughan asked if anyone tracks who is purchasing items in the shop, and what
they are purchasing.
Kopping said the volunteer managers have expressed that they feel the craft
shop has run its course. She said this is not a phenomenon exclusive to our
senior center. Senior center gift/kxaft shops have been dosing widely across the
country.
Felling suggested more promotion and signage could attract new customers and
volunteers. He said that nothing will diminish business more than inconsistent
hours of operation. Kopping said it has always been the Senior Center's policy
not to open the shop if we don't have volunteers.
Kopping, Light, Case, and Hensch derided together upon the recommendation to
close the Eldercraft Gift Shop. A meeting will be held on June 23 to discuss the
recommendation with the shop's volunteers. signage will be posted around the
building to inform Senior Center participants of this issue.
Staff will report on the feedback from the June 23 meeting with volunteers, and
the volunteers, consignors, and other interested parties will be invited to share
their opinions at the July Commission meeting.
Kopping said she would like the Commission to approve her recommendation to
close the Eldercraft Gift Shop at the July Commission meeting, if they are so
inclined.
Kopping said there will be discussion about alternative craft events that do not
require daily sales, staffing, and space. Some suggestions have included Senior
Center partiapation in the craft sales at the Sycamore Mall, Rec Center,
Farmer's Market, etc. The Senior Center would also produce large-scale arts and
craft sales on-site, possibly in conjunction with the Iowa Arts Fest and the holiday
season. Maiers suggested have sales in conjunction with the Gallery Walks.
Bem-Klug offered the possibility of modeling our shop after the Sioux City Senior
Center's gift shop. She said it is basically asecond-hand store to which items are
donated for resale. She said this has been a highly successful fundraising outlet
Approved Minutes
June 2010
for the Sioux City Senior Center. Our shop could still accept craFt consignments,
as long as they sell successfully.
Kopping said if some other kind of shop format were to be pursued, she would
still like to close it and clear it out first. We would need an opportunity to build
something new from scratch.
Buhman noted that the shop was originally created, in part, as an outreach
program for homebound seniors. The shop was intended to provide them with
opportunities to make and sell their crafts, even if they were not able to travel to
the Center. If many of the consignors are homebound seniors, they may have
valid reasons for not joining the Senior Center or volunteering in the shop.
Maiers asked how many of the consignors are actually homebound seniors?
Buhman said that may be something to look into during the next month.
REPORT ON ELDER SERVICES' PLAN TO RELOCATE THE RSVP OFFICE
AND DISCUSSION OF FUTURE USE OF THE ROOM:
Kopping said that Mary Wiemann notfied her that Elder Services would relocate
the RSVP office and the nutrition director's office out of the Senior Center.
Wiemann is consolidating their offices with the Elder Services office on First
Avenue to save on overhead costs such as phone and intemet charges. Room
103 of the Senior Center, which currently houses the RSVP and nutrition director
offices, will be vacated as of July 31, 2010.
Kopping said that given the high ceilings in room 103, it would make a great
aerobics room, which would reduce pressure on room G13. Such a conversion
would occur in FY12 and involve the removal of the counters and other
unnecessary structures, as well as the installation of an aerobic floor, mirrors,
and dance bars. In the meantime, room 103 would be used as amulti-purpose
classroom for overflow programming.
Buhman said we are running out of programming space at peak times. Room
G13 is one of the busiest rooms, and it is even difficult to find enough time to
clean the room properly. Membership is growing, and classes are filling up. More
participants are being pu# on waiting lists and getting turned away from classes.
The Commission discussed several other possibilities for room use.
FRIENDS OF THE CENTER UPDATE:
Honohan said Friends of the Center now has a complete board. Louise Gisolfi
agreed to join. Honohan will schedule a meeting on a Thursday during the noon
hour. This is for the convenience of the people that work. Kopping will be
attending FOTC meetings on her personal time.
Approved Minutes
June 2010
Kopping said she had an interesting call from the City of Iowa City accountants
who wanted to see the 2009 tax re#um and board lis# for Friends of the Center.
She said that Friends of the Center is an entirely separate entity from the Senior
Center, but they wanted the information anyway. Maiers said the relationship
between Friends of the Center and the Iowa City Senior Center subject us to
some strange rules (since the. organization exists to support a City entity).
The UI Senior College donated $500 to Friends of the Center in recognition of
the Senior Center's partnership. Michelle Buhman worked with the Senior
College to provide programming space and promotion after they were displaced
by the flood of 2008. The Senior College said they enjoyed the ease of working
with the Center. Kopping said this shows we're building stronger community
links, and Buhman deserves credit for fostering this relationship.
OPERATIONAL OVERVIEW:
Maiers said that her co-worker told her that she enjoyed the band camp. Buhman
pointed out the economic impact the band camp participants had on the
downtown area. Kopping said this is an example of how the Senior Center
promotes and supports the community. A lot of money was spent on food and
hotels during the week of the camp.
Kopping reported on staffing at the Senior Center. We no longer have a
temporary maintenance worker. Corbin is doing a good job keeping the building
cleaned and maintained. Emily Light was hired as Community Outreach
Specialist. The position will include work with volunteer programs, marketing,
website and social media activities, and intergenerational community programs.
The Operations Assistant position was advertised internally. There was only one
applicant, so the search will be expanded to the public. Kopping is hoping to hire
someone very soon.
The staff is working on prioritizing the recommendations generated by the self-
assessmen# process.
The shower repairs are progressing slowly. All of the necessary materials have
been located. There will supposedly be a worker here within a week or so to
complete the repairs. Kopping is hoping the showers will be finished by the next
Commission meeting.
The roof replacement project brought a bid $30,000 lower than the engineer
estimated. The roof replacement wilt be funded through general ligation bonds,
so there will be no repayment plan on this project.
Kopping said all of the Senior Center's interfund loans should be repaid by 2013.
Approved Minutes
June 2010
The Commission discussed the participant fee structures and potential changes.
Honohan said we should review all fees, including membership, class fees,
parking fees, and instructor fees. There may not be changes, but it is good to
review occasionally. The City Council and the public like to see that participants
are contributing to the operation of the Center. The membership fee has not been
increased since it was implemented in 2003.
Recommendations for changes would be made to City Council, and if they are
reasonable, the recommendations would likely be accepted. Honohan wants to
create a committee to review fees. Honohan, Maiers, and Felling volunteered to
work with Kopping to review fees. Hopefully the committee will have a report by
July or August.
COMMISSION DISCUSSION:
Board of Supervisors Report on the May Meeting: Honohan visited the board and
reported on the band camp, scholarship fees, and answered questions from the
board. Rettig asked about complaints about the code of conduct, including the
issues of personal hygiene and rules about petitioning. Honohan responded that
he felt the code of conduct was in good shape and is similar to those of the rec
center and the library.
City Council Report on the April Meeting: No one attended the City Council
meeting this month.
Rose Hanson was appointed to the Commission.
Light noted that the volunteer appreciation breakfast will be held on June 25, and
the Commission is invited to attend and help with the event.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Maiers/Bern-Klug.
m
' zOOx
n ~ m „ u
u u
ZZDD~
0 0 ~ N
~'~»~
~mm~~
~ 3 X
~ ~
a
~ ~
~ ' ~ d = ~ n ~ ~ ~
~
~
~
m m
~ ~ ' ~ „ ~
~ ~ ~ ~ ~ ~
3
m
w m
w w w w w w w
O
~ N O O N N ~
m x m x x x x
x x m x x x x
w
x x x x x x x
A
x x x m x x x N
x x x x x x o
x x x x x x
c~
' ~
' N
i ~
N
~
O
~ D t~
~ ~ ~
N a,
o
00
~' 3
N
0
a
-o
`-o
C
3 ~
~D ~p
Na
03
o~
c
c~
N
Approved Minutes 3 b 9
May 2010
MINUTES
SENIOR CENTER COMMISSION
MAY 20, 2010
ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Merce Bern-Klug, Chuck Felling, Jay Honohan, Sarah
Maiers, Jean Martin, Michael Lensing
Members Absent:
Staff Present: Linda Kopping, Emily Light
Others Present:
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting.
APPROVAL OF MINUTES FROM APRIL 22 2010 MEETING:
Motion: To accept the minutes from the Apri122, 2010 meeting. Motion
carried on a vote of 6/0. Martin/Maiers.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will report to the City Council in June. Bem-bug will report to the Board
of Supervisors, and Kopping will attend with her.
DISCUSSION OF NUTRITION PROGRAM LEASE:
Honohan said the committee has not yet discussed the specifics of a new lease
to present to the City of Iowa City Legal Department and Eider Senrices. Kopping
asked maintenance worker Craig Buhman to draw up a list of equipment he
thinks would be appropriate for the Senior Center to maintain, i.e. things that are
physically attached to the building.
Approved Minutes
May 2010
CONSIDERATION OF THE PROPOSED POLICY RECOMMENDATIONS FOR
THE CODE OF CONDUCT AND ACTIONS TO TAKE WHEN THE CODE IS
VIOLATED-
Honohan summarized areas that have been revised in the code of conduct. He
removed the language that directly instructs staff members how to speak to
policy violators. He also added language stating that a policy violator should
receive a copy of the incident report related to their violation.
Honohan added timelines in the appeal process, and added the step of review by
the executive committee of the Senior Center Commission before review by the
city manager.
The Commission discussed whether a fourth offense (or a violation resulting in
police removal) should have a 30-day or 60-day suspension. The Commission
decided the fourth offense (or a violation resulting in police removal) will be a
mandatory 30-day suspension. The Commission deaded to change the third
offense to a mandatory 14-day suspension.
Motion: To approve the code of conduct and disciplinary process as
amended. Motion carried on a vote of G/0. Lensing/Felling.
RECONSIDERATION OF PROPOSED CERAMIC STUDIO GUIDELINES AND
POL_
Kopping said that the Senior Center staff decided to implement a ceramics room
user fee to cover the cost of materials. The cost is $20/quarter for each user.
Given the Center's current policy, if aloes-income person wants to use the
ceramics room, the entire fee would be waived.
Motion: To accept the proposed ceramics studio guidelines and policies.
Motion carried on a vote of 6/0. Maiers/Martin.
UPDATE ON BOARD APPOINTMENTS FOR FRIENDS OF THE CENTER:
Honohan said that the initial list of nominees has been exhausted, and the board
is still one person short. Lensing suggested Louise Gisolfi. Felling suggested
Theresa Carbrey. Lensing suggested Don Carstensen. Honohan suggested Joe
Pugh. Kopping suggested Jim Curry. Honohan will pursue these suggestions.
Kopping has developed an informal system for tracking donations to Friends of
the Cerrter, but she would like something more offidal. Honohan suggested hiring
Steve Kuhl at Greenwood and Crim to create a system.
Honohan said as soon as the board reaches nine members, the board will make
quids progress in setting up the basic functions.
Approved Minutes
May 2090
OPERATIONAL OVERVIEW:
Kopping reported that the showers in the weight room have been non functional
for months, and the problem has been determined. McComas-Latina will pay for
the repairs because of an installation problem. They say the showers should be
fixed within a month; Kopping suspects it may be longer.
Kopping hired Hung Le to work as a temporary maintenance person while Craig
is on medical leave and on light duty.
Kopping said she is trying to replace the Volunteer Specialist. She has updated
the job description and renamed the position Community Outreach Specialist.
The person will be responsible for volunteer programming, promotion of the
Senior Center, including irrtergenerational programming, marketing, website
management, and social media.
Three internal applicants have applied and will be interviewed. Kopping has
asked someone from the Personnel Department to sit in on interviews.
Bern-Klug asked if there will be an external search. Kopping said it will depend
on how the intemal interviews go.
Lensing asked about income breakdown of members. Light said we are currently
not tracking this information, except for including a question on the partiapant
surveys that are conducted every few years.
Honohan said someone in his Spanish class suggested diarging a small fee for
partiapants in flee classes, as payment for use of the facility. Lensing said it
could be worded as a "suggested payment."
Maiers said she thinks there would be objections to this because members
already pay annual membership fees and taxes. Honohan pointed out that many
instructors already collect fees. Felling said those fees are to pay instructors for
their services, and a portion of the fees collected are paid to the Senior Center
for use of the faality.
Kopping said there has been talk in the past about a registration fee of $5/class.
Discussions have not resulted in any changes. Kopping said a lot of Senior
Centers charge small registration fees for ead~ program. Many center managers
believe paying a small participation fee causes people to perceive the program
as more important and tends to increase actual participation. Kopping suggested
telling members who express willingness to pay higher fees that the Center
wants to keep fees as low as possible, but would certainly welcome donations to
help support operational expenses.
Approved Minutes
May 2010
The Commission briefly discussed registration fees and asked Kopping to come
up with a rough estimate of how much revenue could be generated from
registration fees.
Maiers said she would rather raise the membership fee than add on registration
fees to classes that are currently free. Light said that some have suggested
adding fees to access the fitness rooms.
Honohan asked to put an item on next month's agenda involving "fee
opportunities." He said we haven't made any changes in a while, except for
parking fees.
Kopping reported that the Senior Center staff is prioritizing the self-assessment
committee recommendations, and will create an action plan from those priorities.
Felling said one of the members was impressed by the inclusion of the self-
assessment recommendations in the program guide. Kopping said someone
contacted her to use the report as a model forconducting aself-assessment of
an organization with which he was affiliated.
COMMISSION DISCUSSION:
Board of Supervisors Report on the April Meeting: Honohan reported to the
board of supervisors at their last meeting.
City Council Report on the April Mee#ing: Maiers had a scheduling conflict and
did not attend.
Honohan asked if the City Council has advertised for the vacant Commission
position. Kopping said yes, and she has spoken with a Senior Center member
who is interested in applying.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. MaierslBem-Klug.
m
~zOOX
u ~ m u u
u n
ZZDD~
0 o N N
N ~ ~ ~ y
m
~ N ~~11 " .7+.
~ rr X
~ ~
n ~- (n ~ ~- f7 ~ Z
n ~ ~ ~
o ~ ~ m ~ ~ a m
~ o
~ ~ ~ o
N
~
~ O
3 N
- f
p
C
<
7
~
3
~ _
~
W
01
tin
tn,
~
(~ ~
3
~ cfl
N
N
N
N
N N
~ N
~
W
W
W
W
~
~
W m
~
~
~
~ a X
~ N ~ O O N ~
N
m x m x x x x
N
X X ~ X X X X
w
x x x x x x x
X X X m X X X N
;Ixlxlxlxlxlx
J
0
N
N
O
~ ~A
~ ~ 3•
o ~~
o
O O
a~
3
a
-~
-v
0
<D
3a
~ 3
N 3
O ~
•i <p
O N
3b~
MINUTES
YOUTH ADVISORY COMMISSION
April 12, 2010 - 7:00 PM
HARVART HALL, CITY HALL
Members Present: Zach Wahls, Luan Heywood, Gary Black, Jerry Gao
Members Absent: Alexandra Timerius
Staff Present: Marian Karr, Ross Wilburn
Others Present: None
CALL TO ORDER:
FINAL
The meeting was called to order at 7:05 p.m. Luan Heywood chaired the meeting.
ELECTION OF OFFICERS:
The Commission postponed the election of officers by one more month due to Timerius'
absence.
Wahls motioned to postpone the election of officers until May.
Gao seconded the motion.
The motion carried unanimously, 410.
MINUTES:
Wahls motioned to approve the March 8 minutes.
Gao seconded the motion.
The motion carried unanimously, 410.
VACANCY UPDATE:
The Commission briefly discussed the vacancy situation, one at Tate and one for Regina. Karr
reported that she had been contacted by a Regina student interested in the vacancy. Black
reported that he had successfully put fliers up in Regina, so hopefully, the Regina vacancy will
be filled by the next meeting. Black stated he will continue his efforts with Tate. Heywood
reported that it's likely she'll be around for the rest of her term, and Gao said that the likelihood
of him being around the rest of the year is increasing for him well.
YOUTH ADVISORY COMMISSION
April 12, 2010
Page 2 of 3
BUDGET:
The Commission briefly discussed the budget. $1,000 still remains in the budget for Youth
Empowerment Grants, and There have been no expenditures since the last meeting. Wilburn
noted that $250 remained in the Global Village budget as well and suggested the possibility of
having the Commission fund a youth group at the Global Village. Black said he would contact
the Summer of the Arts and see if they had any ideas. Karr volunteered contact information.
Karr mentioned that sooner, rather than later, YAC might want to update the Grant
application/process and guidelines. Gao and Wahls will look over everything and bring a list of
suggestions to the Commission at the next meeting.
SUBCOMMITTEE APPOINTMENTS:
Gao agreed to serve on the Website & Advertising and Grant Programming Committees.
CITY COUNCIL UPDATE:
Wilburn mentioned that the 21-only policy will be in effect June 1. He then briefly ran through
the options that may soon be facing council. He also reported that the 18-only initiative was
now, essentially, off the table.
MEETING SCHEDULE:
The next meeting will be Monday, May 3rd at 7:00.
ADJOURNMENT:
Wahls motioned to adjourn.
Black seconded the motion.
The motion carried unanimously, 4/0, 7:40 p.m.
Z
O
~O
~~
~U
OWo+;
V ~ o p
~U~ _
NaW a~i
OZr~
aW
HQ
O
~ X X ~ X x
M X X X X
N
~
X
X
X
X ~
i ~
i ~
i
° ~
Z ~
Z ~
Z ~
Z
'
~
~ d
W X
~ W r
r
,_
M
N
r O
r
`
N
r r
r
`
N
r O
r
M
N
r r-
v-
M
N
r r
r
M
N
r O
r
M
N
~-
w
z
~
E
0
d
O
3Z d
v ~~
~ ~ m
~~~~
~ ~ m £ A
N y
n aaz°z°
II II ~ II I
XOpZ
w
Y
sa i~
IOWA CITY TELECOMMUNICATIONS COMMISSION FINAL
MONDAY, JUNE 26, 2010--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Laura Bergus, Hans Hoerschelman, Gary Hagen
MEMBERS ABSENT: Robert Kemp, Saul Mekies
STAFF PRESENT: Mike Brau, Bob Hardy
OTHERS PRESENT: Josh Goding, Beth Fisher, Kevin Hoyland
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Goding reported PATV won an award from the Hometown Video Festival sponsored by the
Alliance for Community Media for staff-assisted program called "Lesson One" on Braille
produced for the Old Capital Chapter of the National Association of the Blind. Hardy said that a
bill was introduced in the U.S. House of Representatives awhile back that would protect local
access channels. The bill now has 15 sponsors. Anew organization, American Community
Television, has been formed. It is made up of people who have been involved in lobbying on
community television issues in the past. The City Cable TV Division has joined the organization
and given money to support their efforts. Hardy said the City did not send letters regarding the
CAP Act to Iowa members of Congress in the past, but letters may need to be sent in the future.
Hagen said that the Commission might wish to contact the new superintendent and inform him of
the potential and opportunities the school district channel offers. Hardy said he will oversee
preparation of a short memo to the superintendent. Hoyland said he will be working with Ty
Coleman to prepare written materials for the school district's librarians explaining how they
might utilize the school channel. Hardy said Bergus has been added to the Triennial Review
service committee. Hardy said he hopes to send the service committee materials this week.
Hagen noted that the Triennial Review is over a year late. Hardy said it should be done shortly.
Bergus asked if the Commission would do another review in a year when it would be scheduled
or three years after the current review is finished. Hardy said there may be an option to conduct
every 6 years and he will look into that option. Hardy said Brau reviewed Mediacom's filing and
found a number of errors. Those errors miscalculated the maximum permitted rate too high by
$0.50. Mediacom subsequently refilled and corrected their errors but also included
retransmission consent fees, which they had not previously done. The new maximum permitted
rate is $14.22 and the operator-selected rate is $12.95. Brau said that the basic tier rate in the
unincorporated areas of Johnson County is $25. Bergus said in North Liberty, which has a
competitive operator, the rate is around $17.
APPROVAL OF MINUTES
Bergus moved and Hagen seconded a motion to approve the amended May 24, 2010 minutes.
The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy referred to the complaint report in the meeting packet and said that all four complaints had
been resolved.
MEDIACOM REPORT
Hardy said Grassley informed him that he would be unable to attend the meeting. Hoerschelman
noted that there is an effort by the CEO to take Mediacom private. Brau said that the experts
cited in trade journals do not expect private ownership to have any impact on the operations of
the company. Hoyland said getting digital converter boxes for the school district will need to be
investigated. Hardy said he will ask Grassley about converter boxes for the schools.
UNIVERSITY OF IOWA REPORT
No representative was present.
KIRKWOOD COMMUNITY COLLEGE
Kirkwood provided a written report.
PATV REPORT
Goding reported PATV staff shot footage at Artsfest and will edit it into three or four programs.
Footage from Trekfest was recorded and there are plans to record Jazz Fest. A program created
in association with Access to Independence was recently completed. PATV won an award from
the Hometown Video Festival sponsored by the Alliance for Community Media for staff-assisted
program called "Lesson One" on Braille produced for the Old Capital Chapter of the National
Association of the Blind. The board of directors will meet July 15 at 7 p.m. The next guidelines
workshop will be July 11 at 2:30. Uptown Bill's will begin leasing the top level of the PATV
facility August 1. Construction work has already begun. PATV expects many of the programs
at Uptown Bill's to be carried on PATV.
SENIOR CENTER REPORT
No representative was present.
LIBRARY REPORT
Fisher reported that June is expected to be a slower month. Eight children's programs are
planned. In July fourteen children's programs are planned and four adult programs. Several
programs will be generated by the author in residence events.
ICCSD REPORT
Hoyland reported the schools had some equipment problems that have now been fixed. A couple
of the school district meetings had to be recorded using just one camera. Both the City High and
West High graduation ceremonies were recorded and cablecast on the school channel. Two new
programs, one from Twain and one from the City High parent organization, were generated by
the request for programs initiative. Hagen said that the Commission might wish to contact the
new superintendent and inform him of the potential and opportunities the school district channel
offers. Hardy said he will oversee preparation of a short memo to the superintendent. Hoyland
said he will be working with Ty Coleman to prepare written materials for the school district's
librarians explaining how they might utilize the school channel.
CITY CHANNEL REPORT
Hardy reported that next Community Voice IC People program will feature a woman who has
become a Catholic priest. The At Home program has featured all City Councilors except Ross
Wilburn. After all City Council members are recorded other local city officials may be
interviewed. The Johnson County Historical Society is this month's notable nonprofit. The
Iowa City Pride festival will be featured on the Community Voice. The Community Television
Service recently recorded programs on Alzheimer's for the AARP and a program for the
National Alliance for the Mentally Ill. Agrant-writing workshop presented by the Community
Foundation will be recorded in the near future. The Media Unit recorded another episode of the
police program, Community Beat, the Human Rights Commission Youth Human Rights Awards,
a program on riding the bus, and the ground breaking ceremony for the eastside recycling center.
An interactive computer application created for the Housing Authority and the Iowa City
Association of Realtors that instructs potential home buyers on how to qualify for loans was
recently completed. It is based on a series of video programs previously produced. An
application for the Google infrastructure initiative has been filed. The organization's website is
icabc.org. Bergus noted that the City of Detroit filed a lawsuit challenging Michigan's state
franchising law.
STATE LEGISLATION
Hardy said he has asked the legal department to determine if Iowa City would be protected from
losing its municipal franchise if a competitor indicates an intent to provide service.
CAP ACT
Hardy said that a bill was introduced in the U.S. House of Representatives awhile back that
would protect local access channels. The bill now has 15 sponsors. Anew organization,
American Community Television has been formed. It is made of people who have been involved
in lobbying on community television issues in the past. The Iowa City Cable TV Division has
joined the organization and given them money to support them. Hardy said the City did not send
letters to Iowa members of Congress in the past, but letters may need to be sent in the future.
ICCSD PROGRAMMING SUPPORT
Hardy said Hoyland covered this topic earlier in the meeting.
TRIENNIAL REVIEW
Hardy said Bergus has been added to the service committee. Hardy said he will be sending the
service committee materials hopefully this week. Hagen noted that the Triennial Review is over
a year late. Hardy said it should be done shortly. Bergus asked if the Commission will do
another review in a year when it would be scheduled or three years after the current review is
finished. Hardy said there might be an option to conduct every 6 years and he will look into that
option.
MEDIACOM RATE REVIEW
Hardy said Brau reviewed Mediacom's filing and found a number of errors. Those errors
miscalculated the maximum permitted rate to high by $0.50. Mediacom subsequently refilled
and corrected their errors but also included retransmission consent fees, which they had not
previously done. The new maximum permitted rate is $14.22 and the operator-selected rate is
$12.95. Brau said that the basic tier rate in the unincorporated areas of Johnson County is $25.
Bergus said in North Liberty, which has a competitive operator, the rate is around $17.
ADJOURNMENT
Hoerschelman moved and Bergus seconded a motion to adjourn. The motion passed
unanimously. The meeting was adjourned at 6:35.
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
July 2008 to CURRENT
Meetin Date Hoerschelman Saul Meikes Bob Kemp Gordon Gary Hagen
7/28/Og X X X X X
8/25/08 X X X o/c X
9/23/08 x x x x X
10.27/08 X X X o/c X
11/24/08 Did not meet
12/15/08 X X X X X
1 /26/09 X X X X o/c
2/243/09 X' x o/c o/c X
Laura Bergus
4/27/09 X X X X X
6/1/09 x x x vacant X
6/22!09 X X X X
Mekies
7/27/Og X X X o/c x
8/24/09 X X X X X
9/28/09 X X X X X
10/24/09 x x xx olc
11 /23/09 x x o/c x X
1 /25/10 X X X o/c o/c
2/22/10 X X o/c X o/c
4/26/10 X X o/c X o/c
5/24/10 X X 0 X X
6/28/10 X x 0 X o/c
7/26/10 X x 0 o/c x
(X)=Present
(O) =Absent
(O/C) = Absent/Called (Excused)
FINAL/APPROVED
POLICE CITIZENS REVIEW BOARD
MINUTES -July 21, 2010
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
Chair Donald King called the meeting to order at 5:32 P.M.
Royceann Porter, Peter Jochimsen
Joseph Treloar
Staff Catherine Pugh and Kellie Tuttle
Captain Wyss, Officer Schwindt and Officer Smithey of the ICPD
RECOMMENDATIONS TO COUNCIL
(1) Accept PCRB Report on Complaint #10-01
Ot3-7 7-1 U
3b 12
INTRODUCTION OF NEW MEMBER
King introduced Peter Jochimsen who was appointed by the City Council at the
May 10th meeting and term started July 1.
CONSENT
CALENDAR Motion by Porter and seconded by Jochimsen to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 05/11/10
• Minutes of the meeting on 06/24/10
• Minutes of the meeting on 07/13/10
• ICPD General Order #08-01 (Conducted Energy Devices)
• ICPD General Order #99-09 (Vehicle Crashes)
• ICPD Quarterly/Summary Report (Quarter 2) - IAIR/PCRB, 2010
• ICPD Department Memo #10-15 (March-April 2010 Use of Force Review)
• ICPD Use of Force Report -March 2010
ICPD Use of Force Report -April 2010
• ICPD P.A.U.L.A. Report -May 2010
• ICPD P.A.U.L.A. Report -June 2010
Motion carried, 3/0, Treloar absent.
CONSIDER REQUEST FROM PCRB LEGAL COUNSEL FOR FEE INCREASE EFFECTIVE
SEPTEMBER 1, 2010
Motion by Jochimsen, seconded by Porter to approve the request from PCRB
Legal Counsel for a fee increase effective September 1, 2010.
Motion carried, 3/0, Treloar absent.
NEW BUSINESS PCRB Annual Report -The Board reviewed the draft and agreed to add more
information under Presentations. Tuttle will include a 2"d draft in the next
meeting packet.
PCRB
July 21, 2010
Page 2
OLD BUSINESS
Update Complaint Forms -King confirmed the changes requested and will have
a draft ready for the next meeting packet.
Comprehensive Review of PCRB Ordinance By-Laws, SOP's -
Motion by Jochimsen, seconded by Porter to defer until January 2011, due to the
change in members and the upcoming schedule including the annual forum.
Motion carried, 3/0, Treloar absent.
Motion to accept ICPD General Order 01-01 (Racial Profiling) -.
Motion by Jochimsen, seconded by Porter to defer until January 2011, due to the
change in members and the upcoming schedule including the annual forum.
Motion carried, 3/0, Treloar absent.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION None.
STAFF
INFORMATION
EXECUTIVE
SESSION
Tuttle asked the Board to review the member contact sheet and let her know of
any changes.
Motion by Porter and seconded by Jochimsen to adjourn into Executive Session
based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records
which are required or authorized by state or federal law to be kept confidential or
to be kept confidential as a condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22-7(5) police officer investigative
reports, except where disclosure is authorized elsewhere in the Code; and
22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any
of its employees by identified persons outside of government, to the extent that
the government body receiving those communications from such persons outside
of government could reasonably believe that those persons would be
discouraged from making them to that government body if they were available for
general public examination.
Motion carried, 3/0, Treloar absent.
Open session adjourned at 5:56 P.M.
PCRB
July 21, 2010
Page 3
REGULAR
SESSION Returned to open session at 6:19 P.M.
Motion by Porter, seconded by Jochimsen to forward the Public Report as
amended for PCRB Complaint #10-01 to City Council.
Motion carried, 3/0, Treloar absent.
Motion by Porter, seconded by Jochimsen to set the level of review for PCRB
Complaint #10-03 to 8-8-7 (B)(1)(a), On the record with no additional
investigation.
Motion carried, 3/0, Treloar absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• August 10, 2010, 5:30 PM, Lobby Conference Rm
• September 14, 2010, 5:30 PM, Lobby Conference Rm
• October 12, 2010, 5:30 PM, Lobby Conference Rm
• November 9, 2010, 5:30 PM, Lobby Conference Rm
ADJOURNMENT Motion for adjournment by Porter, seconded by Jochimsen.
Motion carried, 3/0, Treloar absent. Meeting adjourned at 6:30 P.M.
~C
i 7 O 0 ~
O ~ ~ ~ ~
~ ~ D
~D "~"
~~
a.
-Ct -cY b7d o
g ~ o O ~~
p ~ g
~ ~ ~ e
o
? =e O
C ~ ~ ~• z
e
o "
"!
~ C3 y
= ` ~
~
~~ ~
QQ
~ ~ ~ ~ ~ ~
• ~
-
~-. ~ .r ~-. ~ ~ ih
b
W N N W W N
i i i
z z z z N
~ ~ 3 ~
N
i i i ~ X ~ J
Q j ~ i ~ ~ ~ ~
O
~
~
~
0
~
~ A
W
C~]
A
O `"
~
~ _ ~ ~ ~ ~ ~
z ~ z z z
3 = 3 ° 3 3 ~ ~
~
,'C ~ ~C iC i A
[~ 7
~ J
_
~ yC' yC ~'C = W
[
7
J
i i
i
i
i i
~
i
i i
~
i
i i
~
i
i
i i
~
F"3
H
Cri
~ ~r
~ ~ ~
z
~~
d o r~
~~
O
b
r
~I
CZ
bC
v
-:u
POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356-5041
N
G7
C, c -.
July 21, 2010 ~' ~ ~ ~L~ .
~~ r.~ ~~
To: City Council jr'- ~' 1 _,.,~
.{ ,
Complainant ~ `a ~ ~' i ~
Dale Helling, Interim City Manager r, ~'
Sam Hargadine, Chief of Police m £~;,
Officer(s) involved in complaint F
From: Police Citizen's Review Board
Re: Investigation of PCRB Complaint #10-01
This is the Report of the Police Citizens Review Board's (the "Board") review of the
investigation of Complaint PCRB#10-01(the "Complaint").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the
Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the
Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the
Report because of the Police Chief s professional expertise", Section 8-8-7 B (2). While the City
Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that
~~
the Police Chief reverse or modify his findings only if these findings are unsupported by
substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police
Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c.
BOARD'S PROCEDURE
The Complaint was initiated by the Complainant on February 11, 2010. As required by Section 8-
8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief s Report was completed on May 10, 2010 and was filed with the City Clerk on May 10,
2010.
The Board met to consider the Chiefs Report on May 11, 2010, July 13, 2010 and July 21, 2010.
At the May 11~' meeting the Board voted to review the Chief s Report in accordance with Section 8-
8-7 (B) (1) (d), Request additional investigation by the Police Chief or City Manager, or request
police assistance in the Board's own investigation.
FINDINGS OF FACT:
On February 6, 2010 at 2342 hours, Officer A responded to a fight call at the VFW on Highway 6
West as a backup officer. When he arrived, he noticed the complainant being lead away by other
people. He described her as being very agitated, yelling profanities, and displaying obscene
gestures. Officer A believed that she was involved in the fight call. Officer A grabbed hold of her
arm to place her under arrest and she resisted this and failed to place her hands behind her back.
Officer A then grabbed both arms and placed her in handcuffs. Complainant was charged with
Disorderly Conduct and Interference with Official Acts.
ALLEGATION:
Complainant alleges that Officer A used excessive force while placing her under arrest.
An investigation was conducted with video/audio recordings and interviews of the officers
involved. Complainant was contacted and agreed to an interview on February 23, 2010, but failed
to make the appointment. She also failed to respond to future requests to meet. Witnesses were
identified and contact was initiated by the investigators but no response was received.
The audio portion of the incident was reviewed and Complainant could be heard yelling when
Officer A arrived. Officer A instructed the Complainant a number of times to put her hands on the
car, and later to put her hands behind her back. There is no indication of profanity from Officer A.
There is also no indication that Complainant's head was hit against the car. No sound or indication
of camera movement was detected. At no time does Officer A say that he is"going to make an
example out of her," as she claims in her statement. Complainant claims that her rights were never
read to her. Officer A did not question Complainant about the incident so Miranda Rights were not
necessary. Upon reviewing the video/audio portions and interviews with Officers involved, there is
no evidence that excessive use of force was used. NOT SUSTAINED
N
O
E._2 Q
'? ~„ «
C
~.m
f V
0 N ~
t
y
f
C,)
_~
FINAL/APPROVED
3b 13
POLICE CITIZENS REVIEW BOARD
MINUTES -July 13, 2010
CALL TO ORDER: Chair Donald King called the meeting to order at 12:05 P.M.
MEMBERS PRESENT: Joseph Treloar, Peter Jochimsen
MEMBERS ABSENT: Royceann Porter
STAFF PRESENT: Kellie Tuttle
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL
None.
EXECUTIVE
SESSION Motion by Treloar and seconded by Jochimsen to adjourn into Executive Session based
on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued receipt of
federal funds, and 22.7(11) personal information in confidential personnel records of
public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is
authorized elsewhere in the Code; and 22.7(18) Communications not required by law,
rule or procedure that are made to a government body or to any of its employees by
identified persons outside of government, to the extent that the government body
receiving those communications from such persons outside of government could
reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 3/0, Porter absent.
Open session adjourned at 12:06 P.M.
REGULAR
SESSION Returned to open session at 12:32 P.M.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• July 21, 2010, 5:30 PM, Lobby Conference Rm
• August 10, 2010, 5:30 PM, Lobby Conference Rm
• September 14, 2010, 5:30 PM, Lobby Conference Rm
• October 12, 2010, 5:30 PM, Lobby Conference Rm
ADJOURNMENT Motion for adjournment by Jochimsen, seconded by Treloar.
Motion carried, 3/0, Porter absent. Meeting adjourned at 12:33 P.M.
;C
7~OyC
zz~~ro
o ~
~ ~ ~ y
~ ~ ~
fD ~'
~~ ~
rj ~D
a
~GC
~CY
oo ~~d ~~
o d W~
-
~
O fD O~ ,t oes
n ,~ -,
A y o
= ~
y 7
~
~ '+
~ ~
' ~
' ~
a
~ ~~
~_ ~ ~
-d
w N N w w N
i i i ~ X ~ ~
~,' ~ ~ ~ z z z N
i i ~ ~ ~ ~
N
i i i ~ ~ ~ J
0
~
~
i
~
~
~ W
~
O
~
~
~
~
~
~ A
W
A
O 1
~
_
~C
~C
yC U
P7 ~
z ~ z z z
~ ~ ~ ~ 3 ~ ~
~
~ ~ ~ ~ ~ ~ o
°~
o
~ ~ ~ ~
~ yC DC ~ w
y
~' ,~ n
C7 o Cri
o
O
b
r
F~1
A
Y~I
H
O
Y
u
FINALlAPPROVED
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
Chair Donald King called the meeting to order at 12:02 P.M.
Royceann Porter, Joseph Treloar
Vershawn Young
Kellie Tuttle
None
RECOMMENDATIONS TO COUNCIL
None.
3b 14
EXECUTIVE
SESSION Motion by Treloar and seconded by Porter to adjourn into Executive Session based on
Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required
or authorized by state or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued receipt of federal funds,
and 22.7(11) personal information in confidential personnel records of public bodies
including but not limited to cities, boards of supervisors and school districts, and 22-7(5)
police officer investigative reports, except where disclosure is authorized elsewhere in
the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of
government, to the extent that the government body receiving those communications
from such persons outside of government could reasonably believe that those persons
would be discouraged from making them to that government body if they were available
for general public examination.
Motion carried, 3/0, Young absent.
Open session adjourned at 12:03 P.M.
REGULAR
SESSION Returned to open session at 12:29 P.M.
POLICE CITIZENS REVIEW BOARD
MINUTES -June 24, 2010
Motion by Treloar, seconded by Porter to set the level of review for PCRB Complaint
#10-01 to 8-8-7 (B)(1)(d), Request additional investigation by the Police Chief or City
Manager, or request police assistance in the Board's own investigation. Motion carried,
3/0, Young absent.
Motion by Treloar, seconded by Porter to direct staff to request additional information
from the Police Chief regarding PCRB Complaint #10-01. Motion carried, 3/0, Young
absent.
PCRB
June 24, 2010
Page 2
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• July 13, 2010, 5:30 PM, Lobby Conference Rm (Rescheduled to July 21, 2010)
• July 21, 2010, 5:30 PM, Lobby Conference Rm
• August 10, 2010, 5:30 PM, Lobby Conference Rm
• September 14, 2010, 5:30 PM, Lobby Conference Rm
• October 12, 2010, 5:30 PM, Lobby Conference Rm
Motion by Porter, seconded by Treloar to move the July 13th meeting date to July 21St
due to report deadlines. Motion carried, 3/0, Young absent.
ADJOURNMENT Motion for adjournment by Porter, seconded by Treloar.
Motion carried, 3/0, Young absent. Meeting adjourned at 12:33 P.M.
:C
i ~ Oj 0
O ~ C C ~
~ ~ y y
~/' ~ ~ ~ ~
fD ~'
°Q
a
~~ -ca o 0 0~ ; o o ~'~
O~ O C .
, A eD ~ A~ O
~ 1 ~ ~
' p ~
aroma °'.
`~° ~~ ~
9 d~~ a -~i Y
y ~
7
QQ
~ ~ ~ ~ ~ ~ ~
b7
~
W N N W W ^' N 77
ra
r+
i i i ~ X
z ~ ~ z z z N
~ ~ ~ ~ ~ 3 3
N
i i i ~ ~ ~ J
0 ~ ~ i ~ ~ ~ ~
A
~ ; ~ ~ ~ ~
O "'
~ ~ ~ ~ k
..
~ ~
~ 3 ~ ~ ~
z z ~ z z
~ ~ ~ ~ 3 ~
o O1
i
i i
~
i
i
i i
~
i i ~
i
i i
~
i
i i
~
~
i i
i
~
y
y
~ d
~ ~Y
~n
d ~~
~~
O
b
0
r
n
n
C
FINAL/APPROVED
POLICE CITIZENS REVIEW BOARD
MINUTES -May 11, 2010
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
Chair Donald King called the meeting to order at 5:30 P.M.
Janie Braverman, Royceann Porter (5:34p), Joseph Treloar
Vershawn Young
Staff Catherine Pugh and Kellie Tuttle
Captain Richard Wyss and Officer David Schwindt of the ICPD
RECOMMENDATIONS TO COUNCIL
None.
3b 15
INTRODUCTION OF NEW MEMBER
King announced that Peter Jochimsen was appointed by the City Council at the May 10tH
meeting and that his term would begin July 1.
CONSENT
CALENDAR Motion by Braverman and seconded by Treloar to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 04/13/10
• Minutes of the meeting on 04/15/10
• ICPD SOG#10-01 (Spanish Language Education)
• ICPD General Order #99-05 (Use of Force)
• ICPD P.A.U.L.A. Report -April 2010
Motion carried, 3/0, Porter and Young absent.
King wanted to clarify that in General Order 99-05 (Use of Force), section V (Procedures
- Less Lethal Force), item D that if a person is actively combative, medical treatment
would not be offered. Wyss stated that if it was for a chemical irritant only, treatment is
not offered unless the person is non-combative.
In the same section under item C(3) Treloar wanted to know why nylon leg restraints
were used instead of metal ones. Wyss explained that the metal ones were not
available to them and that the nylon is easier to use.
NEW BUSINESS Discussion of Conflict of Interest -Pugh went over abstaining if you have a conflict of
interest. If a Member has a conflict of interest, they may abstain from the vote but they
must give the reason for the conflict. Pugh also noted that the Board does not have a
mechanism to force a Member to vote if they do not have a valid reason to abstain.
Pugh explained what City Council has in place for such cases. Any changes the Board
would want to make would be a by-law change and would have to get City Council
approval.
Update Complaint Forms -The Board discussed making the complaint forms and
information available more user friendly so that the Board gets all the information they
need when the complaint is filed. Braverman suggested explaining personal knowledge
PCRB
May 11, 2010
Page 2
somewhere on the form and offer assistance on filling out the form. King and Treloar will
work on making some changes and bring them back to the Board at its next meeting.
OLD BUSINESS Comprehensive Review of PCRB Ordinance By-Laws, SOP's -Pugh revised the
mediation letters that go to the Chief, Officer, and complainant so that the message is
clearer that all parties must agree before mediation can take place. Treloar did some
research on other review Boards. The information will be e-mailed to Members for
discussion at the next meeting and available on the City website.
Motion to accept ICPD General Order 01-01 (Racial Profiling) -Braverman suggested
carrying this over until July until the final decisions are made to any suggested changes
on the ordinance, by-law, or SOP.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION None.
STAFF
INFORMATION None.
EXECUTIVE
SESSION
Motion by Treloar and seconded by Porter to adjourn into Executive Session based on
Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required
or authorized by state or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued receipt of federal funds,
and 22.7(11) personal information in confidential personnel records of public bodies
including but not limited to cities, boards of supervisors and school districts, and 22-7(5)
police officer investigative reports, except where disclosure is authorized elsewhere in
the Code; and 22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any of its
employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 4/0, Young absent.
Open session adjourned at 6:07 P.M.
REGULAR
SESSION Returned to open session at 6:16 P.M.
Motion by Braverman, seconded by Treloar to request 30-day extension for PCRB
Complaint #10-01, due to timelines and scheduling.
Motion carried, 4/0, Young absent.
PCRB
May 11, 2010
Page 3
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• June 8, 2010, 5:30 PM, Lobby Conference Rm
• July 13, 2010, 5:30 PM, Lobby Conference Rm
• August 10, 2010, 5:30 PM, Lobby Conference Rm
• September 14, 2010, 5:30 PM, Lobby Conference Rm
King will have to check his schedule in August to see if there's a conflict. The Board will
be one member short in June. With Young preparing to move he will not be available for
the meeting.
ADJOURNMENT Motion for adjournment by Treloar, seconded by Braverman.
Motion carried, 4/0, Young absent. Meeting adjourned at 6:21 P.M.
7~0>C
zz~~b
°~~~A
y
~ ~ ~
~D ~'
"! fD
o~ o 0 C
o ; o d ~~
~
~ ~ n e
o
p
y ~
O
C = ~ ~•
f
D 3 "
J
^~ N
°" '` 3
~ 7 ~
~~
w w N
b
N N
o ~ ~ ~
i i ~ ~ ~ ~ ~
N
i i ~ ~ ~ k
~ ~
~ ~ ~ ~ ~
...
,
'~,
y
y
~ ~ d
~ ~
z
~• ~, ~
~ ~~
~~
o
b
Q
~I
n
0
3b 16
MINUTES APPROVED
IOWA CITY BOARD OF APPEALS
MONDAY, MAY 3, 2010
LOBBY CONFERENCE ROOM, CITY HALL
410 E. WASHINGTON STREET
IOWA CITY, IA
MEMBERS PRESENT: John Roffman, Steve Buckman, Andrea French, Scott
McDonough, Matt Neumiller
MEMBERS ABSENT: Chad Campion
STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Doug Boothroy (Director,
Housing and Inspection Services), Sue Dulek (Asst. City Attorney)
John Grier (Fire Marshall), Jann Ream (Code Enforcement Assistant
acting as minute taker)
OTHERS PRESENT: Joan Tiemeyer, Iowa City Homebuilders Association
RECOMMENDATIONS TO COUNCIL:
Recommended by a unanimous vote (5-0) to proceed with the adoption of an amendment to Title 17 of
the City Code -Building and Housing, Section R313.1 - to change the effective date from January 1,
2010 to January 3, 2011.
CALL TO ORDER:
Chairperson Roffman called the meeting to order at 4:07. The new BOA member, Matt Neumiller was
introduced. Elections for board officers commenced.
Motion: McDonough moved to elect John Roffman as board chairperson. French seconded.
Vote: Roffman was elected board chairperson by a 5-0 unanimous vote.
Motion: Roffman moved to elect Steve Buckman board vice-chairperson. McDonough seconded.
Vote: Buckman was elected board vice-chairperson by a 5-0 unanimous vote.
CONSIDERATION OF MINUTES:
Minutes from the November 2, 2009 meeting were reviewed. McDonough moved to approve the
minutes. French seconded. Minutes were approved by a 5-0 unanimous vote.
Discussion and possible recommendation to Council regarding an amendment to section R313 of the
2009 International Residential Code.
Board of Appeals
May 3, 2010
Page2of2
Hennes explained that the current building code amendment concerning the protection of light weight
construction in single family and duplex dwellings was adopted based on the premise that the State of
Iowa was going to adopt sprinkling requirements for these dwellings with a delayed effective of
January 1, 2013 when they adopted the 2009 International Residential Code. The State of Iowa,
however, did not adapt the sprinkling requirements at all. There have been inspection issues and
questions concerning the enforcement of the code and the Iowa City Homebuilders have asked that
staff look into the issue again. Staff would like some time to have a committee (comprised of builders,
truss manufacturers, fire fighters and inspection staff) evaluate the existing code and either propose a
new code amendment or have the effective date of the existing amendment changed to January 3,
2011 if nothing new is decided.
Joan Tiemeyer stated that the Iowa City Homebuilders Association submitted a letter to the Board
stating that they support a review committee and hope that the Board would support an amendment for
a delayed effective date in order to allow the committee some time to work.
Motion: Buckman moved that the Board recommend to City Council that Section R313.1 be
amended so that the effective date is changed from January 1, 2010 to January 3,
2011. McDonough seconded.
Discussion: Hennes stated that some of the issues that will be discussed with the committee
are what the State did adopt and the fact that truss manufactures are stating
that new solid sawn lumber has a quicker burn time that older dimensional lumber
so it probably isn't fair to single out light weight (TGI} construction. Roffman asked
if any builders have already installed protection on lightweight construction. Hennes
stated yes. Hennes also stated that this proposal would align Iowa City with what
otherjurisdictions are doing concerning this issue.
Vote: The motion was approved by a unanimous vote of 5-0.
ADJOURNMENT: McDonough moved to adjourn the meeting. Neumiller seconded. The meeting
adjourned at 4:17 PM.
~%' ~~'
Date
N ~
~ O
~ v
Q ~
Q d
O ~
~ -p
~ ~
m +~'~
Q
0
d
D
0
0
z
0
r
V
O
r
a
d
N
0
o~
Q
0
' X X X X X X
0
~
~ ~
Z
0
X X X X O X
o
` ~
Z
0
~
` ~
~
v Z
0
~ ~
~ Z
W
0
~ Z
tp
W ~ N I~ H M O
0 0 0 0 0 0
X N
1 N N N N N
\
"~
W
~ r
M
N r
M
N ~
M
f~ r
M
N r
M
N ~
M
f~
W ~ ~ ~ ~ ~ ~
H
p
L
U
O ~
p
w cu m ~ c ~
~ ~ ~_' E
Q Y ~ ~ p a C "' ~
Z ~ LL p 0 p p ~ N ~ p fC
m
~
~
~
U N
Z
~
~ N
Z
p
p
~
c
~
~
v
v
L
~
W
a
n
~
ii
ii
W
ii
~
c
ii
a?
cn Q p
~ cn U ~ Y X O O Z
~~c~~
MINUTES-FINAL
CITY OF IOWA CITY CIVIL SERVICE COMMISSION
July 27, 2010 - 8:15AM
LOBBY CONFERENCE ROOM -CITY HALL
Members Present: Lyra Dickerson, William Cook and Elizabeth Cummings
Members Absent: None
Staff Present: Karen Jennings, Captain Matt Johnson, Deputy Fire Chief Roger
Jensen and Jane Molony
Others Present: None
RECOMMENDATION TO COUNCIL (become effective only after separate Council
action):
None
CALL TO ORDER:
Meeting called to order at 8:15 a.m. Lyra Dickerson chaired the meeting.
CERTIFICATION OF PROMOTIONAL LISTS FOR POLICE DEPARTMENT:
Jennings provided the lists to commissioners for review.
The first item of business was certification of the Police Captain promotional list. Cook
moved to approve the list as proposed, Cummings seconded the motion and all were in
favor.
The second item of business was certification of the Police Lieutenant promotional list.
Cummings moved to approve the list as proposed, Cook seconded the motion and all
were in favor.
The third item of business was certification of the Police Sergeant promotional list. Cook
moved to approve the list as proposed, Cummings seconded the motion and all were in
favor.
ENTRY LEVEL FIREFIGHTER TESTING:
The Commission viewed a short video introducing them to CPAT (Candidate Physical
Ability Test) which was recommended for use as the physical fitness test in entry-level
Firefighter testing. This test was developed by the International Association of
Firefighters and International Association of Fire Chiefs Fire Service Joint Labor
Management Wellness Task Force. Cook made a motion to approve the firefighter
recruitment and testing process as proposed, Cummings seconded the motion, and the
motion was carried unanimously.
OLD BUSINESS:
Jennings stated the police promotionals went well and that the consultant and assessors
commented that Iowa City Police staff tested was, as a group, the highest quality they
have assessed.
NEW BUSINESS:
None
ADJOURNMENT:
Cook moved to adjourn, Cummings seconded and the meeting was adjourned at 8:21 a.m.
Board/Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2010
(Mpptina Datel
NAME TERM
EXPIRES
3/3110
4114/10
7/27110
L ra Dickerson 4/7/14 X X X
Bill Cook 4/1/13 X X X
Elizabeth Cummins 4/4/12 X O X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
--- = Not a Member