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May 19,2=-7:00PM CITY Of IOWA CITY
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May 19, 2020 Iowa City City Council Agenda Page 1
e2 w 1. Call to Order
2. Proclamations
2.a. National Gun Violence Awareness Day =Temple- 4J'C4(
Beginning of Consent Calendar (hems 3 — 8)
Consider adoption of the Consent Calendar as presented or amended
3. Approval of Council Actions (subject to corrections, as recommended by
the City Clerk)
3.a. Regular Work Session Minutes: May 5
3.b. Regular Formal Summary of Minutes: May 5
4. Receive and File Minutes of Boards and Commissions
4.a. Community Police Review Board: March 10
4.b. Planning & Zoning Commission: April 2
4.c. Public Art Advisory Committee: April 2
4.d. Public Art Advisory Committee: April 20
5. Permit Motions and Resolutions (as recommended by the City Clerk)
5.a. Liquor License - Renewals
1. Class C Liquor License for GFP Inc., dba Wig and Pen Pizza
Pub, 1220 Highway W.
2. Outdoor Service Area for GFP Inc., dba Wig and Pen Pizza
Pub, 1220 Highway 6 W.
3. Class E Liquor License for Caseys Marketing Company, dba
Caseys General Store #3858, 370 Scott Ct.
4. Class E Liquor License for Caseys Marketing Company, dba
Casey's General Store #2781,1410 Willow Creek Dr.
5. Class E Liquor License for Caseys Marketing Company, dba
Casey's General Store #3322,1904 Broadway St.
6. Class C Liquor License for Kennedy Investments Inc., dba
The Vine Tavern & Eatery, 330 E. Prentiss
7. Class C Liquor License for Christian Retirement Services,
Inc., dba Oaknoll Retirement Residence, 735 George St.
8. Class C Liquor License for Sams Pizza IC Inc., dba Sams
Pizza IC, Inc., 441 S. Gilbert St.
9. Class E Liquor License for CVS Pharmacy, LLC, dba
CVS/Pharmacy #8547, 2425 Muscatine Ave.
10. Class C Liquor License for Pershell Corporation, dba
Colonial Lanes, 2253 Highway 218 S.
May 19, 2020 Iowa City City Council Agenda Page 2
11. Class C Beer Permit for Basket Cases, LLC, dba The
Basket Cases, 601 St. Thomas Court
12. Class C Beer Permit for Hy -Vee, Inc., dba Hy -Vee #3 Gas,
1103 N. Dodge St.
6. Resolutions and Motions
2-{, — 1 -:2_ 1
6.a. April 2020 Disbursements
Comment: Motion to approve disbursements in the amount of $8,848,496.63
for the period of April 1 through April 30, 2020, as recommended by the Finance
Director subject to audit Disbursements are published and permanently
retained in the City Clerk's office in accordance with State Code.
6.b. Amending FY2020 Inter -fund Transfers
Resolution Amending FY2020 Inter -fund transfers.
Comment: Iowa Administrative Code now requires that the City Council adopt all inter -
fund transfers by resolution.
6.c. 2020 Paying Agent Agreement
Resolution Appointing Paying Agent, Bond Registrar, and Transfer
Agent, Approving the Paying Agent and Bond Registrar and
Transfer Agent Agreement and Authorizing the Execution of the
Agreement.
•1
Comment: This resolution provides final authorization for US Bank of St Paul,
Minnesota to act as paying agent for the City of Iowa City in regard to the
issuance of $12,145,000 General Obligation Bonds, series 2020.
2020 Bond Authorization Resolution
Resolution authorizing and providing for the issuance, and levying
a tax to pay the Bonds; Approval of the Tax Exemption Certificate
and Continuing Disclosure Certificate.
Comment This resolution provides final authorization for the issuance of
$12,145,000 General Obligation Bonds. The Tax Exemption Certificate sets out
in detail a number of facts, promises and obligations that must be met and
agreed to by the City in order to maintain these bonds as tax exempt. The
Continuing Disclosure Certificate is being executed and delivered for the benefit
of the holders and beneficial owners of the bonds and in order to comply with
Securities and Exchange Commission (SEC) rule 15c2-12.
May 19, 2020 Iowa City City Council Agenda Page 3
6.e. University Heights Transit Service
2t Z -Z Resolution authorizing the Mayor to sign and the City Cleric to
attest the FY2021 agreement between the City of Iowa City
and the City of University Heights for the provision of transit
service within the corporate limits of University Heights.
Comment This resolution approves the FY2021 agreement for Iowa City Transit to
provide transit service within the corporate limits of University Heights. The level of
transit service provided will remain the same as in FY2020. The proposed FY2021
contract amount of $40,042 is a 2.3% increase from the FY2020 amount based on the
National Consumer Price Index. University Heights approved this agreement at their April
22nd, 2020 City Council meeting.
6.f. FY21 28E Agreement for Mobility Coordinator Position
Resolution authorizing the Mayor to sign and the City Clerk to
attest the FY21 28E Agreement between the City of Iowa City and
Johnson County for the Mobility Coordinator position.
Comment: This is a resolution to continue the joint funding agreement with Johnson
County Social Services for the Mobility Coordinator position which provides
transportation and mobility referrals, education, and community outreach in Iowa City
and across the metro area. Iowa City will contribute $28,455 of the total cost of the
position in FY21, which is 35% of the total cost, while Johnson County will contribute
50% and Coralville will contribute 15%.
6.g. Johnson County 28E Agreement for Road Maintenance
' Z`} Resolution authorizing execution of a Chapter 28E Agreement
between the City of Iowa City and Johnson County, Iowa regarding
certain road maintenance purposes.
Comment This resolution approves a Chapter 28E agreement with Johnson County,
Iowa regarding roads which are adjacent to or near the corporate limits of the City. This
agreement identifies the maintenance responsibilities for each governmental body for
these joint facilities.
6.h. City Park Cabin Restoration
Resolution accepting the work for the City Park Cabin
Restoration Project.
Comment The project has been completed by North Construction LLC of
Muscatine, Iowa, in substantial accordance with the plans and specifications.
The Engineer's Report and Performance and Payment bonds are on file with
the City Clerk.
• Project Estimated Cost $ 190,500.00
• Project Bid Received: $ 256,900.00
• Project Actual Cost: $ 287,067.93
May 19, 2020 Iowa City City Council Agenda Page 4
031
»�. i
6.j
6.k.
Mormon Trek Boulevard Four Lane to Three Lane Conversion and
Lighting Improvements
Resolution accepting the work for the Mormon Trek Boulevard
Four Lane to Three Lane Conversion and Lighting
Improvements Project.
Comment The project has been completed by All American Concrete of West
Liberty, Iowa, in substantial accordance with the plans and specifications. The
Engineers Report and Performance and Payment bonds are on file with the City
Clerk.
• Project Estimated Cost $ 1,465,000.00
• Project Bid Received: $ 1,416,119.68
• Project Actual Cost: $ 1,606,161.03
Rochester Avenue Sidewalk Infill
Resolution accepting the work for the Rochester Avenue Sidewalk
Infill Project.
Comment The project has been completed by Bockenstedt Excavating of Iowa
City, Iowa, in substantial accordance with the plans and specifications. The
Engineer's Report and Performance and Payment bonds are on file with the
City Clerk.
• Project Estimated Cost: $ 131,000.00
• Project Bid Received: $ 127,898.20
• Project Actual Cost: $ 139,060.95
Resobtion awarding contract and authorizing, ayor to sign
and the City o attest a contracl:Ji ;onstructjon of the 2020
Water Pavement
Comment: Bids for this p ' will be on Tuesday, May 19, 2020. Staff will
review the bids a mendation for awa be made at the council meeting.
The estim construction cost is $150,000 and the profI be funded with Water
operaX I funds.
May 19, 2020 Iowa City City Council Agenda Page 5
Late Handouts Distributed
S — I C1
(Date)
®ATO
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Council Agenda - May 19, 2020
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Late Handout(s):
Consent Calendar
Item 6 Resolutions and Motions
Item 6.k 2020 Water Pavement Patching - Resolution awarding contract
2t7 - I and authorizing the Mayor to sign and the City Clerk to attest a
contract for construction of the 2020 Water Pavement Patching
Project.
Comment: Bids for this project were received on Tuesday, May 19, 2020, and
the following bid was received:
All American Concrete West Liberty, IA $ 129,735.00
Engineer's Estimate $ 150,000.00
Public Works and Engineering recommend award of the contract to All American
Concrete of West Liberty, Iowa. The project will be funded with Water
operational funds.
Item 6.1 Lower Muscatine Area Storm Sewer Improvements - Resolution
20 — 12-Gl awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the Lower Muscatine
Area Storm Sewer Improvements Project.
Comment: Bids for this project were received on Tuesday, May 19, 2020, and
the following bid was received:
Metro Pavers
Bockenstedt Excavating
Carter & Associates
All American Concrete
Tschiggfrie Excavating
Dennis Spencer Construction
Engineer's Estimate
Iowa City, IA
Iowa City, IA
Coralville, IA
West Liberty, IA
Dubuque, IA
Iowa City, IA
$ 763,197.95
$ 871,431.20
$ 892,431.80
$ 833,672.00
$ 1,100,502.20
$ 1,182,301.80
$ 1,210,000.00
Public Works and Engineering recommend award of the contract to Metro Pavers
of Iowa City, Iowa. The project will be funded through the Lower Muscatine Area
Storm Sewer Improvements account #M3632 and the Annual Pavement
Rehabilitation account #53824.
2_o -I-30
M
contract and
the Mayor to sign
and the City CtOiUto attest a cont -act for construction of the Lower
Muscatine Area Sto r Improvements Project.
Comment Bids f project will be ved on Tuesday, May 19, 2020. Staff will
review the and a reoommendation for will be made at the council meeting.
The ated constriction cost is $1,210,000 a ro'ect will be funded through the
Lower Muscatine Area Storm Sewer Improvements acooun 3632 and the Annual
Pavement Rehabilitation account #S3824.
6.m. Scott, Napoleon, and Fairmeadows Park Improvements
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest Amendment No. 1 to the April
24, 2019 agreement by and between the City of Iowa City and
Snyder & Associates, Inc. to provide engineering consultant
services for the Scott, Napoleon, and Fairmeadovvs Park
Improvements Project.
Comment This amendment auborizes Snyder and Associates, Inc. to provide
additional services associated with preparing proposals and reviewing submittals for
playground manufacturers and equipment for the Napoleon Park. The fee for
Amendment No. 1 is $6,800, which, along with the original Consultant Agreement, will
bring the total consultant service fees to $66,400 which exceeds the City Nlanagei's
approval authority. Funding will be through the Napoleon, Scott, Fainneadows Parks
Rehabilitation account # R4367.
6.n. Second Avenue Bridge Replacement
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an Agreement by and
between the City of Iowa City and Shoemaker & Haaland
Professional Engineers to provide engineering consultant services
for the Second Avenue Bridge Replacement Project.
the Second Avenue Bndge Replacement Project The poject voll replace the Second
Avenue Bndge over the South Branch of Ralston Creek and othff associated
improvemerAs. The negotated fee rs not to exceed $149,199.80 and will be funded by
Account #S3949 - Second Avenue Bridge Repboement
May 19, 2020 Iowa City City Council Agenda Page 6
6.o. Wetherby Parte. Improvements
-'3 Z Resolution approving, authorizing and directing the Mayor to
execute and the City Cleric to attest Amendment No. 1 to the June
7, 2019 agreement by and between the City of Iowa City and
Snyder & Associates, Inc. to provide engineering consultant
services for the Wetherby Park Improvements Project.
Comment This amendment authorizes Snyder and Associates, Inc. to provide additional
services associated with preparing proposals and reviewing submittals for playground
manufacturers and equipment for the park. The fee for Amendment No. 1 is $8,700,
which, along with the original Consultant Agreement, will bring the total consultant service
fees to $62,100 which exceeds the City Manager's approval authority. Funding will be
through the Wetherby Restroorn, Shelter & Playground Upgrades account # R4349.
6.p. Budgeted Positions- Resource Management Division
ZrJ - 133 Resolution amending the AFSCME pay plan by adding the
position Senior Landfill Operator - Heavy Equipment to grade 12.
Comment: The FY21 budget inducted the creation of a position within Landfill
Operations, and this item formally adds a Senior Landfill Operator— Heavy Equipment
position to the Citys classification and compensation plan for AFSCME employees.
The duties, responsibilities and requirements of the position have been evaluated and
the position is being recommended for placement in grade 12 of the AFSCME pay
plan.
6.q. City Hall MPOJC Renovation
Resolution accepting the work for the City Hall
MPOJC Renovation Project.
Comment The project has been completed by TD Builders LLC of Swisher, lows, in
substantial accordance with the plans and specifications. The Engineer's Report and
Performance and Payment bonds are on file with the City Clerk.
• Project Estimated Cost: $ 160,500.00
• Project Bid Received: $ 143,100.00
• Project Actual Cost: $ 143,557.00
May 19, 2020 Iowa City City Council Agenda Page 7
6.r. Riverfront Crossings Park, Phase 3
20 — r35 Resolution accepting the work for the Riverfront Crossings Park,
Phase 3 Project.
Comment The project has been completed City Constriction Newco LLC of
Iowa City, Iowa substantial accordance with the plans and specifications. The
Engineers Report and Performance and Payment bonds are on file with the
City Clerk.
• Project Estimated Cost $ 850,0000.00
• Project Bid Received: $ 914,711.00
• Project Actual Cost $ 1,014,707.55
7. Setting Public Hearings
7.a. Rezoning -1335 Highway 1 West
Motion setting a public hearing for June)t2020 on an ordinance
conditionally rezoning approArnately 0.53 acres of land located at
1335 Highway 1 West from Intensive Commercial (CI -1) to (CI -1).
The request is to modify current zoning conditions to reduce the
required landscaped front setback area along Highway 1 from 30
feet to 10 feet, with landscaping consisting of ornamental trees and
a mix of evergreen and deciduous shrubs and no parking or
paving other sidewalks (RE720-01).
.•.a - .. . . . . x• c••Alto 11Z •c• ... Is
11 oil. • • - • ••c �•- • •• • • • u •u
8.a. Prairie Restoration: Jeffery Ford, Dave Scott, Tern Macey, Greg &( Na
Jeanne) LeFevre (x2), Gary Jarvis, Rachel Vondrak, Judith Pfuhl, Pam
Nims, Patricia Benson (x2)
8.c. Soott Shephard: Outlot B
)eC
End of Consent Calendar r
Acton: ct me NJ'
-pubI I L 1 Nkcu'i vk j o�aAe, -�'t
D f en -7 a- --ta i c -e-
May 19, 2020 Iowa City City Council Agenda Page 8
9. Community Comment (items not on the agenda) [UNTIL 8 PMj
Community Comment will be continued, iF necessary, prior to "City
Council Information" item at the end of the meeting agenda.
10. Planning and Zoning Matters
If a majority of the Council is inclined not to concur with the Planning and
Zoning Commission recommendation a consult with the Planning and
Zoning Commission should be offered before the dose of the public
hearing.
10.a. Rezoning - Eastbrook Street and American Legion Road
Ordinance conditionally rezoning land near the intersection of
Eastbrook Street and American Legion Road from Interim
Development Single -Family (ID -RS) to Neighborhood Public (P-1) for
approArnately 2.14 awes, to Low Density Multi -Family Residential
(RM -12) fur approAmately 10.64 acres, and to Low Density Single -
Family Residential (RS -5) for approArnately 22.51 acres. (REZ19-13)
(Second Consideration)
Comment At its April 2 meeting, by a vote of 7-0, the Planning and Zoning Commission
recommended approval of this rezoning subject to conditions related to affordable
housing, platting, conformance with be corKW plan, trail connections, drainage, and
UaNic calming. Approval will allow forf Aare development of a subdivision consisting of
single-family and mul 4arnily rousing, and a Ciry fire station.
Action: -SO-Q � h
sm (I
",-see,+
o rtirti2cf-i 6-Yk)
May 19, 2020 Iowa City City Council Agenda Page 9
Regular Formal Agenda
11. Amend the FY2020 Operating Budget
Za "13 (4, Resolution amending the current budget for the fiscal year ending June
2020.
Comment This resolution amends the FY2020 operating budget
1. Public Hearing
Action: 0,1 0.(; L
Adion: Tl i�vv_u s / ) P iy P (T� -
12. Utility Rate Public Hearing Resolution
Ordinance Amending Title 3, Entitled "City Finances, Taxation And
Fees," Chapter 4, Entitled "Schedule Of Fees, Rates, Charges, Bonds,
Fines, And Penalties," Section 3-45, Entitled "Solid Waste Disposal.
(Pass & Adopt)
Comment Title 3, Chapter 4 amendments include an increase in residential solid waste
collection fees for curbside recycling fees by $.90 per dwelling unit per month, a change
in residential solid waste collection fees for all TVs or monitors to $21.50, a change in
landfill use fees for all Ns or monitors to $15.00 per item, an increase in landfill
contaminated soil rates to $50 per ton, an increase in landfill use fees for solid waste
disposal fees by $2.50 per ton, and an increase of landfill use fees for minimum fee in lieu
of tonnage fees by $.50 on July 1, 2020.
13. Resolution approving purchase agreement
Resolution approving purchase agreement with Summit Ridge, L.L.C. for
Lot 1 of the proposed Community View Subdivision for future use as a
fire station.
Piz" " Comment A new subdivision, Community View, is being developed on American Legion Road.
The preliminary plat incudes a lot that is well sized and located to accommodate a potential
relocation of Fire Station #3 at some point in the future. This relocation will help reduce response
times for areas on the southeast side of Iowa City. The City has negotiated a Purchase Agreement
for the abrementioned lot subject to Council approval. The purchase price of $420,000 is based on
a recent appraisal secured by the City and the seller.
Action: Mt PAS e m uC -7L
—
ins
May 19, 2020 Iowa City City Council Agenda Page 10
14. Council Appointments
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated
14.a. Airport Commission - One vacancy to fill a four-year tern, July 1, 2020 -
June 30, 2024. (Term expires for Robert Libby)
Acton: Ai'amrvJ _4e-1leck m nrrnzcr -�
14.b. Community Polioe Review Board - Two vacancies to fill a four-year term,
July 1, 2020 - June 30, 2024. (Term expires for Monique Galpin, Orville
Townsend) and One vacancy to fill an unexpired term. Effective upon
appointment - June 30, 2023. (Samuel Conaway resigned)
Action: Lry Ile -n N idols
14.c. Historic Preservation Commission (At -Large) -Two vacancies to fill a
three-year term, July 1, 2020 - June 30, 2023. (Term expires for Kevin
Boyd, Austin Wu)
14.d. Housing and Community Development Commission -Three vacancies to fill a
three-year term, July 1, 2020 - June 30, 2023. (Term expires fix Charles
Eastham, Vanessa FDnier-Oraiz & John Mc Knstry)
o -,,-d --i nerescL 1y-�i S 'i
14.e. Planning and Zoning Commission - Two vacancies to fill a five-year term,
July 1, 2020 - June 30, 2025. (Term expires for Michael Hensch, Max
Parsons)
fYlatim\--&- a -a c��i t l4me v,_
May 19, 2020 Iowa City City Council Agenda Page 11
15. Announcement of Vacancies - New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Public Art Advisory Committee (At -Large) - Two vacancies to fill a
three-year term, July 1, 2020 - June 30, 2023. (Per amended By -Laws
Res No. 20-108)
Applications must be received by 5:00 P.M, Tuesday, June 23,2D20.
16. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Airport Zoning Board of Adjustment - One vacancy to fill a five-
year term, January 1, 2016- December 31, 2020. (Formerly
advertised)
Historic Preservation Commission (E. College St) - One vacancy to fill
a three-year term, July 1, 2018 - June 30, 2021. (Term expired for
Esther Baker)
Historic Preservation Commission (Longfellow) - One vacancy to fill a
three-year term, July 1, 2020 - June 30, 2023. (Term expires for Gosia
Clore)
Historic Preservation Commission (Northside) - One vacancy to
fill a three-year term, July 1, 2020 - June 30, 2023. (Term expires
for Thomas Agran)
Historic Preservation Commission (Woodlawn) - One vacancy to fill an
unexpired term. Effective upon appointment - June 30, 2021. (Lee
Shope resigned)
May 19, 2020 Iowa City City Council Agenda Page 12
Telecommunications Commission - Two vacancies to fill a three-year
term, July 1, 2020 - June 30, 2023. (Term expires for Matthew Brenton,
Kyla Paterson)
Vacancies will remain open until filled.
ee Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA)
18. City Council Information — <e�e �- o.
19. Report on Items from City Staff
a. City Manager — S -e -e escty',r�
b. City Attorney
C. City Clerk—
20. Adjourn
May 19, 2020 Iowa City City Council Agenda Page 13
Late Handouts Distributed
S
(Date)
d4 Aarrlll�
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(3 19) 356-5009 FAX
www.iceov.ore.
city councn Agenda — May 19, 2020
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Late Handout(s):
Consent Calendar
Item 6 Resolutions and Motions
Item 6.k 2020 Water Pavement Patching - Resolution awarding contract
and authorizing the Mayor to sign and the City Clerk to attest a
contract for construction of the 2020 Water Pavement Patching
Project.
Comment: Bids for this project were received on Tuesday, May 19, 2020, and
the following bid was received:
All American Concrete West Liberty, IA $ 129,735.00
Engineer's Estimate $ 150,000.00
Public Works and Engineering recommend award of the contract to All American
Concrete of West Liberty, Iowa. The project will be funded with Water
operational funds.
Item 6.1 Lower Muscatine Area Storm Sewer Improvements - Resolution
awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the Lower Muscatine
Area Storm Sewer Improvements Project.
Comment: Bids for this project were received on Tuesday, May 19, 2020, and
the following bid was received:
Metro Pavers
Bockenstedt Excavating
Carter & Associates
All American Concrete
Tschiggfrie Excavating
Dennis Spencer Construction
Engineer's Estimate
Iowa City, IA
Iowa City, IA
Coralville, IA
West Liberty, IA
Dubuque, IA
Iowa City, IA
$ 763,197.95
$ 871,431.20
$ 892,431.80
$ 833,672.00
$ 1,100,502.20
$ 1,182,301.80
$ 1,210,000.00
Public Works and Engineering recommend award of the contract to Metro Pavers
of Iowa City, Iowa. The project will be funded through the Lower Muscatine Area
Storm Sewer Improvements account #M3632 and the Annual Pavement
Rehabilitation account #53824.
Page 2
Late Handouts
for the May 19, 2020
City Council meeting
Item 8 Correspondence:
Item 8.a. Prairie Restoration: Mary Mockaitis